EContentplus 1 Based on Draft Work Programme, draft call text and draft Guide for Proposers eContentplus Programme (2005-2008) This presentation is based

eContentplus 1Based on Draft Work Programme, draft call text and draft Guide for Proposers

eeContentContentplus plus ProgrammeProgramme(2005-2008)(2005-2008)

This presentation is based on information contained in the draft eContentplus Work Programme, the draft eContentplus call for proposals 2005 and the draft Guide for Proposers, available on the eContentplus website (http://europa.eu.int/econtentplus/).

Definitive versions of these documents will be published after completion of the internal procedures required for the adoption of these documents by the Commission. Any

changes that may occur will be highlighted and explained on the programme website. The Commission does not accept any responsibility for damages that may arise from the

use of the information contained in the afore-mentioned draft documents.

National Information DayNational Information DayAthens, 8 July 2005Athens, 8 July 2005

Yolanda Arevalo TorresYolanda Arevalo Torres

http://europa.eu.int/econtentplus/




Background and rationaleBackground and rationale

eContentplus 3 Based on Draft Work Programme, draft call text and draft Guide for

Proposers

Growing importance Growing importance of digital contentof digital content

impact of digitisation and the Internet • widespread access to content• exploitation of content assets

harnessing the potential of content in Europe• Community-wide exploitation requires

consideration of technical, legislative, administrative and cultural disparities, and multiplicity of languages


Proposers

Changing environmentChanging environment technological

• cheaper hardware wider use of Internet• new Web technologies enhanced content

legislative• PSI Directive removes legal uncertainty• Copyright Directive cross-border trading of

copyright-protected goods marketplace

• commercial markets taking off, but some services not developed or not available to many European users


Proposers

FrameworkFramework i2010

• Objective 1: A Single European Information Space offering affordable and secure high bandwidth communications, rich and diverse content and digital services.

Research• IST Call 4 (just closed)

• Semantic-based Knowledge and Content Systems• Cognitive Systems• Technology-enhanced Learning

• IST Call 5 (just opened)• Access to and preservation of cultural and scientific

resources


Work ProgrammeWork Programme


Proposers

orientationsorientations Focussing:

• on domains where market forces are not sufficient to stimulate the availability of digital content and services

• end user (individuals and organizations)• quality content

Overall objective:• to facilitate access to and use of European

digital content


Proposers

issues addressedissues addressed improve accessibility and usability of digital

material

promote take-up of leading-edge technical solutions to address• diverse technical approaches• organisational barriers

affecting basic user and business interests

promote multicultural and multilingual European digital content

EU-level coordination


Proposers

target areastarget areas

geographic information (as a key constituent of Public Sector Information)

educational content

cultural and scientific/scholarly content


Proposers

geographic informationgeographic information

What is it? all information that can be related to a specific

location on earth.Why? To achieve interoperability and harmonization at

European level between data produced by national organisations

Spatial information available at local and regional level is difficult to exploit in a broader context since the description of the data is often incomplete.


Proposers

educational contenteducational contentWhat is it? Digital content intended to be used for learning

purposes.Why? Incoherent use of technological support

(fragmentation), lack of comprehensive analysis of user needs, demands and opportunities.

organizational and pedagogical frameworks often inadequate to support multilingual and multicultural access to, and use of, digital content for learning.


Proposers

cultural content and …cultural content and …

What is it? Digital and digitised content held or managed by all

kinds of archives, libraries and museums.Why? there is insufficient interoperability between existing

networks, across types of cultural organisations and collections, and across different types of content.

there is range of different legacy systems and practices for describing cultural and scientific resources aggravating the problem of accessibility.


Proposers

and scientific/scholarly contentand scientific/scholarly content

What is it? scientific and scholarly articles, publications and

journalsWhy? described on institutional and/or specialised web-

sites, these resources lack visibility at European and global level

frameworks are often inadequate to support multilingual and multicultural access to, and use of, scientific and scholarly content


Proposers

Activities 1Activities 1

Promoting the enabling infrastructure• increase the cross-border availability,

accessibility and re-usability – targeted projects – thematic networks

Stimulating content enrichment • consistent use of metadata, … awareness-

raising and coordination– content enrichment projects– thematic networks


Proposers

Activities 2Activities 2

Cooperation among stakeholders• Public sector information

• Contribute to the implementation of PSI Directive– Thematic network

• Public domain issues• Explore issues related to the public domain

– Thematic network


Proposers

Project types 1Project types 1

Targeted projects• a problem-oriented approach, tackling issues

with cross-border relevance• address specific issues to enable access to or

use of digital content• should result in a significant increase in the

actual access to and the use of the underlying digital material


Proposers


Content Enrichment projects• demonstrate the benefits of content

enhancement with semantically well-defined metadata

• should result in a significant increase in the actual use of the underlying digital material


Proposers


Thematic Networks• Carry out awareness activities addressing

stakeholders on the benefits demonstrated by best practices on how to enrich digital content with semantically well defined metadata.

• Promote dialogue and exchange of information between stakeholders, including project consortia


eeContentContentplus plus ProgrammeProgramme

Call for proposals 2005


Proposers

actions open in 2005actions open in 2005 Geographic information

• 3.1.1 Promoting the enabling infrastructure - Targeted Projects• 3.2.2 Stimulating content enrichment – A Thematic Network

Educational content• 4.2.1 Stimulating content enrichment – Content Enrichment Projects• 4.2.2 Stimulating content enrichment – Thematic Networks

Cultural and scientific/scholarly content• 5.1.1 Promoting the enabling infrastructure – Targeted Projects• 5.2.1 Stimulating content enrichment – Content Enrichment Projects• 5.2.2 Stimulating content enrichment – Thematic Networks

Reinforcing cooperation between digital content stakeholders• 6.1.1 Public Sector Information – A Thematic Network


Proposers

Geographic informationGeographic information

3.1.1 Promoting the enabling infrastructure - Targeted ProjectsScope• Aggregate geographic data across borders• Lead to results which will significantly increase the

use of existing dataConditions• Create a critical mass• Address multilingual aspects


Proposers

Geographic informationGeographic information 3.2.2 Stimulating content enrichment – A

Thematic Network

• Carry out awareness activities addressing stakeholders on the benefits demonstrated by best practices on how to enrich digital content with semantically well defined metadata.

• Promote dialogue and exchange of information between stakeholders, including project consortia


Proposers

Educational contentEducational content 4.2.1 Stimulating content enrichment – Content

Enrichment ProjectsScope• Enrich a critical mass of digital content for learning

with semantically well defined metadata to enable quality content-based services

• Quality improvements should address the chain “creation, publication, discovery, acquisition and use”

• Increase multilingual and multicultural use and re-use of existing digital content for learning


Proposers

Educational contentEducational content 4.2.2 Stimulating content enrichment –

Thematic Networks


• Promote dialogue and exchange of information between stakeholders, including project consortia.


Proposers

Cultural and Cultural and scientific/scholarly contentscientific/scholarly content

5.1.1 Promoting the enabling infrastructure – Targeted ProjectsScope• Aggregate digital objects or collections across

borders, enhancing the visibility and re-use of the material.

• Lead to the identification of common functionalities, supported by the adoption of existing standards, which can be exploited for European services

• Provision of multilingual access to content.


Proposers


5.2.1 Stimulating content enrichment – Content Enrichment ProjectsScope• Enrich a critical mass of digital content with

semantically well defined metadata to enable quality content-based services.

• Demonstrate the benefits of this approach in terms of visibility, searchability, re-usability, repurposing and aggregation, for cross-border, multilingual and multicultural use.


Proposers


5.2.2 Stimulating content enrichment – Thematic Networks


• Promote dialogue and exchange of information between stakeholders, including project consortia.


Proposers

Reinforcing cooperation between Reinforcing cooperation between digital content stakeholdersdigital content stakeholders

6.1.1 Public Sector Information – A Thematic Network

• Contribute with its actions to the implementation of the public sector information policy as expressed in Directive 2003/98/EC on the re-use of public sector information.


Proposers

Budget 2005Budget 2005

Indicative budget of 26.6 Mio euro:

Geographic Information 30%

Educational content 25%

Cultural content and scientific/scholarly content 40%

Reinforcing cooperation between digital content stakeholders 5%


Proposers

project sizeproject sizeTypical duration Typical EU

contributionTypical country coverage

Targeted projects

Up to 30 months(typically 18-24)

1 – 3 MEUR. 5 – 10

Content enrichment projects

Up to 36 months (typically 24-30)

3 - 5 MEUR. 5 – 10

Thematic networks

Up to 36 months 0.4 - 1 MEUR. 8 - 15


Proposers

Who can participate?Who can participate? From where

• 25 EU Member states• EEA/EFTA Countries: Liechtenstein, Norway, Iceland• Candidate countries with funding if Memorandum

of Understanding is signed.• Other countries and international organisations can

participate without funding.

Which type of organizations• Legal entities: Public, Private, Non-Profit


Proposers

Evaluation criteriaEvaluation criteria

Eligibility criteria• Your proposal must be complete and arrive on time.

Award criteria• Your proposals must contribute to the achievement of

the eContentplus objectives. Selection criteria

• You must have the means and capability to do what you propose.

Read them! They will help you prepare your proposal.


Proposers

Call publicationCall publication Official Journal C series

(http://europa.eu.int/eur-lex/lex/en/index.htm)• Call for Proposal

Programme web site(http://europa.eu.int/econtentplus)• Work Programme • Call for Proposals• Guide for Proposers & Forms• Frequently Asked Questions (FAQs)

http://europa.eu.int/econtentplus



Proposers

Call closing dateCall closing date

Set in call for proposals

Fixed deadline

Applies to receipt by the Commission


Proposers

eeContentContentplusplus Web site Web sitehttp://europa.eu.int/econtentplus

Online• EP & Council Decision • Information Days• Draft Work Programme • Draft Call for Proposals• Draft Guide for Proposers & Forms

To be added• Work Programme • Call for Proposals• Guide for Proposers & Forms• Model Grant Agreement• Frequently Asked Questions (FAQs)• Pre-proposal service• Links to

• electronic submission• partner search tool• National Contact Points (NCP)




Proposers

eeContentContentplusplus Help Desk Help Desk

[email protected] General queries about eContentplus

Queries about call for proposals

Requests for Pre-proposals

Before asking the Help Desk,please check

Frequently Asked Questions

mailto:[email protected]


Proposers

Key PointsKey Points

• eContentplus does not fund research project

• Describe the underlying data brought to project, highlighting quality and quantity.

• Describe how increased access and reuse of digital content will be achieved using critical indicators capable of measuring progress/success of proposed action.


eeContentContentplus plus ProgrammeProgramme

Model Grant Agreement, Proposal Submission and

Evaluation


1. PROPOSAL PREPARATION 1. PROPOSAL PREPARATION AND SUBMISSIONAND SUBMISSION

2. EVALUATION PROCESS2. EVALUATION PROCESS 3. MODEL GRANT AGREEMENT 3. MODEL GRANT AGREEMENT

4. COMMUNITY CONTRIBUTION4. COMMUNITY CONTRIBUTION


PROPOSAL PREPARATION & PROPOSAL PREPARATION & SUBMISSIONSUBMISSION


Proposers

Preparation & submissionPreparation & submission Part A• Administrative forms Part B• Objectives and Work Plan Part C• Financial Viability information and supporting

documents Part D• Acknowledgement of receipt


Proposers

Part A - FormsPart A - Forms Download from web (

http://europa.eu.int/econtentplus) Correct and coherent data No signature required; however, co-

ordinator declares in form A1 the “applicants’ agreement”

… some fields are more important than others ...

… target area, project type, legal name and status,fax no., duration, requested EC funding …



Proposers

Part A - FormsPart A - Forms Form A1 – For co-ordinator only

GENERAL INFORMATION Form A2 – One for each applicant

INFORMATION ON APPLICANT Form A3 – For co-ordinator only ESTIMATED BUDGET

Realistic cost projections in line with effort detailed in part B


Proposers

Part B - Description of Part B - Description of Objectives and Work PlanObjectives and Work Plan

Format• Pages numbered, headed with

proposal acronym, not to exceed 30• Clear proposal abstract on title page

Structure• Provided in part B of Guide for

Proposers• has to address all evaluation criteria


Proposers

Part B – Important elementsPart B – Important elements

Rationale Analysis of the problem addressed, identifying barriers,

opportunities, competing approaches and risks associated with proposed action

Analysis of demand identifying stakeholders and users as required by scope and conditions for the target area and project type

Objectives and Proposed Solution Description of the underlying data, data sources and related

IPR issues, highlighting quality and quantity of data brought to project and indicating the countries covered

Multilingual/multicultural aspects rendering the content more accessible, usable & exploitable


Proposers


Expected Results Description of critical indicators capable of measuring

progress/success of proposed action annually, e.g. increase in cross-border use

Plans for sustainability of action beyond Community funding and dissemination & exploitation of results

Project work plan General description of work & breakdown into work packages

(WPs) following logical phases of project life cycle Common WPs: Project Management, Awareness &

Dissemination Deliverables list allowing to monitor work progress


Proposers


Consortium and key personnel Description of consortium partners, their expertise and role in

the project Brief CV of key personnel

to demonstrate operational capacity to carry out the proposed action

European added value Demonstrate the European added value in terms of source

data, geographical coverage of consortium and envisaged results


Proposers


Appendices Financing Plan to demonstrate financial

capacity to carry out the proposed action Background and reference documents, e.g.

statements of interest from potential users


Proposers

Part C – Financial viabilityPart C – Financial viability

Form C1 • Balance sheet of the last accounting year

Form C2

• Balance sheet of the previous accounting year Form C3

• Participation in EC-funded projects

Part C not needed for public sector applicants


Proposers

Submission methodsSubmission methods

Paper submission• Proposals to be sent by registered post/hand

delivered/courier service Electronic proposals submission system

(EPSS) via the eContentplus website• Detailed on-line preparation and submission

guide available via programme web site

Deadline applies to RECEIPTby the Commission


EVALUATION PROCESSEVALUATION PROCESS


Proposers

Evaluation of proposalsEvaluation of proposals

Eligibility criteria

Award criteria

Selection criteria

CommissionEvaluationCommittee

Outside experts

+


Proposers

Eligibility criteriaEligibility criteria

Receipt of the proposal by the Commission before the official deadline

Proposal completeness

Sufficient information to identify applicants, their legal status, their ability to carry out the work and

to evaluate the scope of the proposed project


Proposers

Award criteria – Award criteria – Targeted Projects, Targeted Projects, Content Enrichment ProjectsContent Enrichment Projects

1. Contribution to the aims of the action for the specific target area (40%)

2. Approach and working arrangements (20%)

3. Quality of the resources (20%)

4. Multilingual and multicultural aspects (20%)

Proposals not reachingat least half the points available

for each award criterioncannot be retained for co-funding


Proposers

Award criteria – Award criteria – Thematic NetworksThematic Networks

1. Contribution to the aims of the action for the specific target area (40%)

2. Approach and working arrangements (20%)

3. Quality of the resources (40%)

Proposals that do not reachat least half the points available

for each award criterioncannot be retained for co-funding


Proposers

Selection criteriaSelection criteria

Financial and operational capacity to carry out the project• co-financing• adequate human resources

Professional competencies and qualifications• documented relevant experience (e.g.

academic qualifications or previous projects)

Proposals failing to pass the selection criteriacannot be retained for co-funding.


Proposers

Evaluation & selection Evaluation & selection overviewoverview

Proposal submission

Eligibility checks

Evaluation

Priority List andImplementation Plan

With assistance of outside experts

Negotiations

Award/rejection decisions

Signature of grant agreementand project start


MODEL GRANT AGREEMENT MODEL GRANT AGREEMENT


Proposers

Model grant agreementModel grant agreement

Change in terminology:

Contract Grant Agreement

Contractor Beneficiary


Proposers

Technical collective responsibility

Financial collective responsibility for beneficiaries

other then public bodies, international organisations, beneficiaries guaranteed by a Member State or an Associated State

Collective responsibilityCollective responsibility

Responsibility for carrying outthe work of a defaulting beneficiary

The consortium will have to reimburse the amount due to the Commission


Proposers

Signature and accession to Signature and accession to grant agreementgrant agreement

The grant agreement will be signed by the co-ordinator and the Commission only

Other legal entities may accede to the grant agreement later by means of Annex III form B, subject to acceptance by the Commission.

The other beneficiaries will have to complete and sign Annex III Form A

“Consent of the beneficiaries to accede to the agreement”


COMMUNITY CONTRIBUTIONCOMMUNITY CONTRIBUTION


Proposers

Community ContributionCommunity Contribution

Targeted Projects• 50 % of direct costs• 50 % of indirect costs

Content Enrichment Projects• 80 % of direct costs• No funding of indirect costs


Proposers

Community ContributionCommunity Contribution

Thematic Networks• 100% of direct costs for co-ordinating and

implementing the network• Funding of other beneficiaries limited to

travel & subsistence (100%)


Proposers

Direct CostsDirect Costs

Personnel costsTravel and subsistenceSubcontracting Other costs


Proposers

Direct CostsDirect Costs Subcontracting: Only for certain elements of the

work and to be clearly identified in Part B of the proposal.

Subcontract to be awarded to the bid offering best value for money (best price-quality ratio), under conditions of transparency and equal treatment.

Prior written approval where amount of subcontracts of a beneficiary• > 20% of his estimated eligible costs or• > EUR 100 000, whichever is lower or• Where subcontractors established in a third country.


Proposers

Direct CostsDirect Costs Other specific costs:

Eligible costs not requiring written approval by the Commission:

• Organisation of workshops and conferences• Web site hosting, Web site design• Printing • Translation• Software licenses• Certification of financial statements• Financial guarantees requested by the Commission.

Other costs subject to written approval by the Commission, if not indicated in Annex I to the grant agreement.


Proposers

Indirect CostIndirect Cost Overheads: Flat rate up to 30% of personnel

costs.

Overheads cover the following costs: • general management and administration costs • depreciation of buildings and equipment• rent, heating, water, electricity, office furniture• personal computers, office supplies including printer ink and

stationery • telecommunications and postal charges.

No overheads for Content EnrichmentProjects & Thematic Networks


Proposers

Payment of Community Payment of Community ContributionContribution

Pre-financing in tranches E.g. 24 months project: • first tranche of 40% Community Contribution• second tranche of 40% of total Community contribution at date defined in Annex I of the grant agreement (e.g. 12 months later). For second and subsequent tranches: • prior approval by the Commission of the deliverables due for the period• statement that the consortium has incurred at least 70% of the total amount of any earlier pre-financing.


Proposers

Further InformationFurther Information

Background documentationhttp://europa.eu.int/econtentplus

General queries about eContentplus Queries about call for proposals Pre-proposals

[email protected]





mailto:[email protected]

Documents

EContentplus 1 Based on Draft Work Programme, draft call text and draft Guide for Proposers eContentplus Programme (2005-2008) This presentation is based