East Central AGM

Meeting Minutes Michiels Fox Banquet Rivertyme Catering

December 5, 2015 AGM

1:00 PM -2:00 PM Cub Rep Club Rep

Appleton Michael Daley Kimberly Darla Huth

Appleton Greg Baer Kimberly Kerry Lang

Ashwaubenon Nancy Kinsman Manitowoc (GG) Jim Welnetz

DePere Tod Maki Neenah Jamie Kutchek

Electric City Ryan Raatz Neenah Carlton Sealock

Electric City Modeste Rouamba New Holstein Amy Jo Stevenson

FC Green Bay Quinn Ross Niagara Jeff Gordon

FC Green Bay Wytse Molenaar Oshkosh Kari Vis

FC Menasha Kurt Schodorf Oshkosh Matt Callahan

Fox Cities United Joe Messina TASK Jay DeBruin

Green Bay Lightning Erik Lofdahl United Hurricanes Bruce Pecore

Heart of the Valley Mike Buman United of Allouez Skip Heverly

Kiel Chris Freund Water Cities Bob Albright

Water Cities Mark Frierdich

Absent: Fond du Lac

Excused: FOXX

Executive Board Present: President – Doris Schommer (ASC)

Vice President – Marti Coan (Neenah)

Secretary – Gary Coenen (HOV)

Treasurer – Tod Maki (De Pere)

District Registrar - Kevin Otto (FCM)

TOPS/Scheduling - Wayne Stoflet (KASA)

Games Comm. – Chris Billstrom (Oshkosh)

Coach Comm. – Renee; Sullivan (Fox United)

Recreational Comm. – Mike Buman (HOV)

Recreational Academy – Dianne Bellisle

Adult Comm. - Vacant

Referee Comm. – Mike Jones

Director of Operations - Sue Ann Evers

Treasurer’s Report – See Report

Motion to approve the East Central treasurers report made by Marti Coan (Neenah) and seconded by Jay

DeBruin (TASK)

Passed

Secretary’s Report See 2014 AGM Minutes, September 2015 Minutes

Motion to approve the 2014 AGM Minutes made by Renee’ Sullivan (Fox Cities United) and seconded by Bruce

Pecore (United Hurricanes)

Passed

Motion to approve the East Central September 2015 Minutes made by Bruce Pecore (United Hurricanes) and

seconded by Jay DeBruin (TASK)

Passed

TOPS – See Report

Water Cities and YMCA partnering to in TOPS program

o New Program Registration at the Oshkosh YMCA. Starts January 30, 2016 for 5 weeks

Scheduling – See Report

Motion to approve the scheduling dates on scheduling report made by Mike Buman (HOV) and seconded by

Bruce Pecore (United Hurricanes)

Passed

Registration – See Report

Kevin is looking for someone to help him in the registration process.

Referee – See mentoring proposal

Motion to approve the mentoring proposal to be carried out over the next two years and not exceed $7,000.00,

made by Mike Jones (Neenah) and seconded by Mike Buman (HOV)

Discussion

Money will be used to rent facility and mentoring.

District will monitor the program and report back to membership.

There is possible funding from the state for this program. Mike will look into this and report back.

Passed

If you want an assessor at a tournament you can contact the state and they will help you. There may be a fee

associated with an assessor attending your tournament.

Coaching- See Report

Games – See Report

Seven Goal Rule – See Rule

Motion to approve the seven goal rule with changes made to on the document made by Bruce Pecore (United

Hurricanes) and seconded by Renee’ Sullivan (Fox Cities United)

Discussion: Many people talked for and against the rule. Because there was a motion on the floor, the vote was

called.

Passed

Second motion was made to remove the Seven Goal Rule from the East Central Rules and Regulations

Motion to remove the “Seven Goal Rule” from the East Central Rules and Regulations made by Modeste

Rouamba (Electric City) and seconded by Dianne Bellisle (East Central Academy Commissioner)

Vote was taken by ballet

Passed

Try Out Dates

WYSA 2016-2017 Tryout Policy

Age Group and Gender Period of Open

Promotion

First Date of Tryouts First Date and Time of

Officers

U11-U13 Boys and Girls May 20, 2016 June 3, 2016 June 17, 2016 at 6:00 PM

U14-U19 Boys and Girls May 27 2016 June 10, 2016 June 24, 2016 at 6:00 PM

Motion to approve the try out dates for the 2016-2017 season made by Jay DeBruin (TASK) and seconded by

Renee’ Sullivan (Fox Cities United)

Passed

Recreational

Jamboree - Looking for someone to host the Jamboree for summer 2016

o United Hurricanes offered to host Jamboree if other clubs were not interested

Academy - See Report

Meeting at YMCA today at 3 PM.

Adult League

Discussion came up about having a gender rule. That discussion was tabled last fall. Adult

commissioner will looking into this issue.

Question about East Central having 2 divisions this summer. It really depends on the number of teams

that register for the games before we can decide if the East Central adult league will have two divisions.

State Rep Report – Covered in Retreat

By-Law Change

Motion to approve the by-law change as marked up in presented By-law changes and to include Wisconsin

Soccer League in the objectives made by Chris Billstrom (Oshkosh) and seconded by Mike Daily (ASC)

Passed

Election of officers

Vice President – Two Year Term

Marti Coan was nominated for Vice President.

Approved as Vice President for a two year team by acclamation

Treasurer – Two Year Term

Tod Maki was nominated for Treasurer

Approved as Treasurer for a two year team by acclamation

Appointment Commissioners

TOPS-Wayne Games - Chris

Scheduling-Wayne Rec League – Mike B.

Registration Kevin Academy League – Open

Referee - Mike Adult League - Dianne

Coaching - Marti State Board Rep. - Doris

Motion to approve the appointed commissioners made by Mike Buman (HOV) and seconded by Renee’ Sullivan

(Fox Cities United)

Passed

Motions for the 2015

Motion to approve all motions for 2015 made by Mike Buman (HOV) and seconded by Renee’ Sullivan (Fox

Cities United)

Passed

For the Good of Soccer

Futsal – Remind your coaches to sign up for the Futsal League

Coaches Convention –

Mark down the date for Saturday, April 9, 2016, University of Fox Valley, Menasha

East Central Meetings and Key Dates

February 1, 2016 - Player Fee invoice WYSA and East Central

February 1, 2016 - new fields entered into League One

February 15, 2016 - All Club Board Meeting

February 19, 2016. - A list of teams will be pulled from League One for Scheduling. Clubs confirm

which teams should be scheduled

March 1, 2016 - Submit certified assignor for club.

March 9, 2016 - Prescheduling Meeting

March 11, 2016 – First draft of schedule. Club may begin work on changes

March 12, 2016 – WYSA AGM Milwaukee

March 19, 2016 – scheduling meeting 7:59 AM Kimberly High School

March 21, 2016 - All Club Board Meeting

April 9, 2016 East Central Coaches Convention

May 16, 2016, All Club Board Meeting

July 18, 2016, All Club Board Meeting

Motion to adjourn the meeting made by Jay DeBruin (TASK) and seconded by Mike Buman (HOV)

Meeting adjourned at 1:52 PM

Respectfully submitted by,

Sue Ann Evers

East Central Director of Operations

for

Gary Coenen

East Central Secretary

East Central Region (004)

Monthly Financial Report

EC_Monthly_Rep_Treasurer_Report_2015_2016-20151205.docx Page 1

Committee: Treasurer

Membership: Tod Maki (todmaki@gmail.com)

Purpose: Management of East Central District Budget and Daily Financial Operations

Date Submitted: December 5, 2015

1. Bank and Account Information

a. Bank Statement Balance ending November 11, 2015 $10,442.76

b. Bank Account - Associated Bank: Business Deposit Account – Non-Profit Community Choice 250

c. Checkbook Balance as of November 19, 2015 $11,259.68

2. CD owned by East Central District

a. 3 Month CD (Original Amount $10,000.00) Renewal Amount: $10,236.87

i. Purchase Date: May 28, 2008 Renewal Maturity Date: February 28, 2015 ii. Interest Rate/APY 1.985%/2.00%; Interest Payment Method: Quarterly from Issue plus Capitalized; Auto Renewal

b. 6 Month CD (Original Amount $10,000.00) Renewal Amount: $10,484.01

i. Purchase Date: Sept 8, 2007 Renewal Maturity Date: February 8, 2016 ii. Interest Rate/APY 3.940%/4.00%; Interest Payment Method: Quarterly from Issue plus Capitalized; Auto Renewal

c. 12 Month CD (Original Amount $10,000.00) Renewal Amount: $10,682.21

i. Purchase Date: Sept 8, 2007 Renewal Maturity Date: September 8, 2016 ii. Interest Rate/APY 3.940%/4.00%; Interest Payment Method: Quarterly from Issue plus Capitalized; Auto Renewal

3. Inventory

a. Domain Names Owned

i. ecdsoccer.org and ecdsoccer.com

1. Registered with Network Solutions

2. Expires February 17, 2017

ii. eastcentralsoccer.org and eastcentralsoccer.com

1. Registered with Network Solutions

2. Expires February 6, 2017

b. Web Site Hosted by

i. TST Media, LLC

ii. Yearly contract

c. Equipment

i. Optoma PRO360W 3D-Capable DLP Multimedia Projector, 3000 Lumens, 3000:1 Contrast Ratio

ii. 12’ HDMI Cable

iii. N600 Wireless DB Router

4. Missed Meeting Reports

a. See attached document – Missed Board Meetings Season 2015-2016

5. 2015-2016 Player Fees and Payment

a. Player Fees

i. Recreational Player: $2.25

ii. Classic Player: $4.50

iii. Adult Player: $2.25

iv. TOP Soccer Player: $0.00

b. Invoice dates – February 2016 and July 2016.

6. Future Action Items

a. Feb 1, 2016 Web Site Hosting Invoice from TST Media, LLC

East Central Region (004)

Monthly Financial Report

EC_Monthly_Rep_Treasurer_Report_2015_2016-20151205.docx Page 2

b. Feb 1, 2016 2015-2016 EC Player Fees – Mid-year invoice will be sent to Club Treasurer via e-mail

c. Feb 8, 2016 Review 6 month CD

d. Feb 28, 2015 Review 3 month CD

e. May 30, 2016 Ask for budgets from sub-committees – Marketing, Jamboree, Convention

f. June 2016 2016-2017 Budget to be presented to EC Executive Board – Review 3 year budget

g. July 1, 2016 2015-2016 EC Player Fees - Final invoice will be sent to Club Treasurer via e-mail.

h. Sept 2016 2016-2017 Budget and Player Fees to be approved by EC Board

i. Sept 8, 2016 Review 12 month CD

j. Jan 6, 2017 Renew eastcentralsoccer.org and eastcentralsoccer.com

i. Network Solutions

ii. Expires Feb 6, 2017

iii. Add to 2016-2017 Budget

7. Requesting reimbursement

a. Documentation reimbursement

i. Copy of Invoice(s), sales receipt(s), etc to show proof that amount requesting is for East Central

business. Make sure the total amount to reimburse is clearly marked.

ii. If no Invoice you will need a copy of the check or credit card statement with the following

information in a supporting documents

1. Vendor name , full address and phone number

2. Invoice Number for each item if more than one

3. Date of Purchase for each item

4. Reason for Purchase for each item

5. Amount of each item purchase

6. Description of supporting documentation (credit card statement, check, etc)

7. Sum of items purchased that needs to be reimbursed

b. With the documentation put the Payee name and address to send the check to

c. You can mail or email (Preferred method) supporting documents for reimbursement to

i. Email: todmaki@gmail.com

Subject: East Central Reimbursement – [your name]

ii. Mail: Tod Maki, 1735 Spring Hills Lane, De Pere, WI 54115

iii. Phone Number: 920.412.4885 (cell) 920.347.9733 (home)

8. Player History

a. Request to see document - EC_Membership_YearlyBreakdown.pdf

East Central Soccer District

Total Player Count by Year

Years Rec Classic Adult TOP Totals Total Clubs

2003-2004 6,669 3,476 10,145 22

2004-2005 5,843 4,244 10,087 25

2005-2006 5,627 4,794 10,421 25

2006-2007 5,274 5,007 126 10,407 23

2007-2008 3,825 4,878 189 8,892 23

2008-2009 3,561 4,601 270 8,432 22

2009-2010 3,083 4,571 295 7,949 23

2010-2011 2,895 4,523 258 7,676 23

2011-2012 3,056 4,354 337 7,747 24

2012-2013 4,065 4,322 178 49 8,614 23

2013-2014 3,856 4,273 400 48 8,577 23

2014-2015 3,542 4,026 274 49 7,891 17

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

5,000

5,500

6,000

6,500

7,000

Rec

Classic

Adult

TOP

Date: Nov 15, 2015

Page: 1 of 1

EC_Membership_YearlyBreakdown-20151119.xlsx

CompareYearTotals

East Central District (004)

Missed Board Meeting

Season 2015-2016

Club

NoClub Name

2014-2015

Total

Players*

Votes

2015-

2016

09/21/1512/05/15

(AGM)1/18/16 EO 02/15/16 03/21/16 05/16/16 07/18/16

Total

Meeting

Missed

Total Due

001 Appleton Soccer Club 1,309 2 0 $0.00

003 Ashwaubenon Soccer Club 160 1 0 $0.00

017 DePere Select Soccer Club 388 1 0 $0.00

032 Electric City Youth Soccer 470 1 1 1 $0.00

006 FC Green Bay 249 1 0 $0.00

045 FC Menasha 458 1 0 $0.00

024 Fond du Lac Soccer 174 0 1 1 $0.00

078Fox Cities United Soccer Club

(Everton)195 1 0 $0.00

030 Foxx Soccer Club 135 1 0 $0.00

027 Green Bay Lightning 242 1 0 $0.00

117 Heart of the Valley Soccer Club 157 1 0 $0.00

036 Kiel Soccer Club 87 1 0 $0.00

037 Kimberly Area Soccer 835 2 0 $0.00

121 Manitowac Goalgetters 125 1 1 1 $0.00

058 Neenah Soccer Club 495 1 0 $0.00

052 New Holstein Soccer Club 111 1 0 $0.00

099 Niagara Northern Stars 151 1 1 1 $0.00

057 Oshkosh United Soccer Club 301 1 0 $0.00

071 Thunder Area Soccer Kids (TASK) 415 1 0 $0.00

029

United Hurricanes - HSYSA [Howard-

Suamico United Youth Soccer (United

Hurricanes)]

1,005 2 0 $0.00

084 United Soccer of Allouez 269 1 1 1 $0.00

096 Water City Soccer Club 160 1 0 $0.00

Totals (22 Clubs) 7,891 5 0 0 0 0 0 0 5 $0.00

Missed Meeting Fine Amount $50.00

Missed Meeting Credit $50.00

Executive Only Meeting - 10/19/2015,

4/18/2016, 6/15/2016

* Total Players include Recreational,

Classic, TOP and Adult

Date Printed: 11/20/2015

Page: 1 of 1 EC_MissedMeetings-2015-2016.xlsx; Missed_Meeting20152016

Date: December 5, 2015 Area: TOPS Commissioner: Wayne Stoflet E-Mail: wdstoflet@new.rr.com Report: At this time, all TOPS Programs are dormant. Fox Cities TOPS completed the fall session October 24 and will begin the winter six weeks Saturday January16, 2016. Currently we have 22 players enrolled. The Ashwaubenon TOPS will begin again after the first of the year (?). Pending Programs: Appleton Soccer Club - TOPS program possibly to begin after the first of the

year. Water Cities/Oshkosh YMCA - TOPS program will begin after the first of the

year. New London Program - unknown

Date: December 5, 2015 Area: Scheduling Commissioner: Wayne Stoflet E-Mail: wdstoflet@new.rr.com Future Activities’: LeagueOne Class 101: No classes are scheduled at this time. If there is a need this could be done. The occasional new person can be trained by club personnel or if necessary by one on one training by another knowledgeable person. Suggested Start/End dates for leagues

*U16 – U19 Rec. & Classic Boys team’s will start the season playing on Sunday’s May 15, 22, June 5, 12. Games to be played late PMs. During the week of June 12 teams will also start playing week day games. The week of July 3 – July 9 will be observed as the July break. The East Central Activity Calendar has tentative scheduling dates set up for the spring season.

Date: November, 2015 Area: Registration Commissioner: Kevin Otto E-Mail: kjotto@new.rr.com Report: “Disband” of Fall teams: If your club has Fall teams that will be disbanded/re-organized for Spring, get them submitted now. Do not wait! Entering Teams in LeagueOne: Reminder that when entering teams into LeagueOne, the first three digits of your team Number must be your Club ID number (e.g. FC Menasha is 045xxx). Also, the first part of your team name, must be your club abbreviation, followed by team name (e.g. ASC, FCM, UH, etc) Action:

EC Referee Mentoring Program

East Central is looking for a way to mentoring out young referees so they have a better understanding of the game and what their role is. The object here is to provide opportunities where referees are able to work in a game situation where experienced referees are present and can provide immediate feedback.

Phase I

Seek out an indoor location which can offer a game like situations

Create a curriculum for both mentors and referees

Phase 2

Hold 2-3 sessions to train mentors how to evaluate referees

Phase 3

For referees with 1 year experience Hold training sessions

For referees with 3-4 years’ experience Hold Training sessions

In both cases this would be district wide. For the first year it would be optional. As we move into future years we would look at making it a requirement for all referees. What levels would be included here is still to be determined.

Referee Assignors would help the EC Referee Commissioner to determine all aspects of the program.

Looking to get approval from the EC Board to allocate some of the Region 2 funds donated for recreational support for this program. Allow up to $7000 to cover expenses for the 1st two(2) years of the program.

Would like to start the program Winter 2016, to train referees for Spring 2016.

Date: December, 2015 Area: Coaching Report:

East Central Coaching Clinics 2015-2016 WYSA Schedule Clinics - https://active.leagueone.com/Olr/Pages/ClinicCourses.aspx?ClubId=12699

Attended Clinic Date requested Times Location Canceled low attendance

“E” Clinic September 11-13, 2015

Friday 6-9 PM Sat. and Sun 9 AM-5 PM

Sports Emporium 1856 Nimitz Road DePere, WI 54115

13

“D” Clinic Instruction May 1,2 3, 2015

Friday 6-9 PM Sat. 9 AM-8 PM Sunday 9 AM-6 PM

Sports Emporium 1856 Nimitz Road DePere, WI 54115

14

“D” continued/ “D” License Upgrade

Performance Oct. 2,3,4, 2015

Friday 6-9 PM Saturday 9 AM-8 PM Sunday 9 AM-6 PM

Sports Emporium 1856 Nimitz Road DePere, WI 54115

“E” Clinic Prerequisites: Candidates must be 16 years old and hold a USSF 'F' License

March 18, 19, 20, 2016

Friday 6-9 PM Sat. and Sun 9 AM-6 PM

Jr Gerritts Middle School 545 S. John St. Kimberly, WI 54136

Y1 Clinic April 9, 2016 Saturday 2-5 PM UW Fox Valley 1478 Midway Road Menasha, WI 54952

Y1 Clinic April 27, 2016 Wednesday 6-9 PM Jr Gerritts Middle School 545 S. John St. Kimberly, WI 54136

'F' License Prerequisites: None Course Length: Approximately 2 hours. Minimum Age: 16

Cost: $25 Includes access to the US Soccer Digital Coaching Center for one year. The DCC is full of valuable coaching resources and tools.

Pre Course Materials: None Pre Course Assignments: None

US Soccer recently introduced the National 'F' License. The 'F' License is a new course for all volunteer coaches especially those working with the U6 - U8 player. It is an online course accessed through US Soccer's new Digital Coaching Center. It takes 2 - 3 hours and can be started and stopped at any point. You will print a copy of your license after successfully completing all modules.

WYSA continues to require that all coaches have, at minimum, an Y1 Certificate. All coaches are encouraged to complete the 'F' License online course. As an adjunct to the 'F' License, coaches should attend the field portion of any Y1 to earn this certificate. The field component covers the last 2 hours of all Y1 courses and is a very important part of the coaching experience. As of June 1, 2015 the USSF 'F' License will be a prerequisite for attending a USSF 'E' License course. http://www.wiyouthsoccer.com/coaches/f_license/

East Central Soccer District AGM Games Commissioner Report - Dec 5th, 2015

401 Games Scheduled

390 Games Scored* / 97.2%

86 Games Rescheduled**/ 21.4%

2015 Spring Season Review 2015 Fall Season Review

1444 Games Scheduled

1092 Games Scored* / 75.6%

324 Games Rescheduled** / 22.4%

* Rec Games under U10 are not recorded

**Weather and Conflict Reasons

*11 Games where scores were not recorded

**Most games rescheduled for Early/Late Season

due to limited Pre-Scheduling Process

155 Games (14%) with 7 or more Goal Differential

72 Games*** (18%) with 7 or more

Goal Differential ***Next 3 Graphs will break down

East Central Soccer District AGM Games Commissioner Report - Dec 5th, 2015

Fall 2015 - 242 of 390 (62%) are Draws or 3 or less Goal Differential

76 Games of 390 (19%) with 3 to 6 Goal Differential 72 Games of 390 (18%) with 7 or more Goal Differential

East Central Soccer District AGM Games Commissioner Report - Dec 5th, 2015

Fall 2015 - 72 Games of 390 (18%) with 7 or more Goal Differential

East Central Soccer District AGM Games Commissioner Report - Dec 5th, 2015

39%

19%

16%

18%

27%

11%

18%

Fall 2015 - 72 Games of 390 (18%) with 7 or more Goal Differential

A second Motion removed this rule from East Central Rules and Regs. CURRENT RULE O. Seven Goal Rule After the first half of play or anytime during the second half, when one team is leading by seven (7) goals, the game may be ended at that point. With the agreement of both coaches, play may continue for the full duration of the game PROPOSED O. Seven Goal Rule Following the completion of the first half of play, if there is a differential of 7 or more goals, the coaches may mutually agree to end the game at that point or continue playing and revisit when the following scenario has been reached: After 45 minutes of play for U11/12 After 50 minutes of play for U13/14 After 60 minutes of play for U15/19 At either point, if both coaches agree the game will officially be over. And the score shall be recorded as it stands. In this situation, recorded scores should never reflect more than a 7-goal differential. If the coach of trailing team does not wish to end the game, the game will continue and the score will be recorded with the total goal differential as recorded by the referee, ie: the actual score of the game. If it is decided to continue playing, coaches of the team who is leading are highly encouraged to take measures which fosters more equal game play that limits additional scoring / increasing the lead. When at ANY point in a game one team has taken a seven (7) goal lead the Center Ref shall, before the restart, inform both coaches of the score and present the following three (3) options to the coach of the trailing team.

A. End the game at that point with the score recorded as the current 7 goal differential (7-0, 8-1, 9-2, etc.)

B. Continue the game but FREEZE the score. The final score will be recorded as in option #1, showing the seven (7) goal differential. No goals scored by either team after the freeze will be recorded but the game will be played to its full duration.

C. Continue the game. The game will go on and played to its full duration. Goals will continue to be recorded for each team. The Final Score will be recorded as the actual score no matter what the differential.

It is the decision of the coach of the trailing team ALONE to choose which option to follow. These options will be offered only ONCE during a game. If it is decided to continue playing, coaches of the teams who are leading are highly encouraged to take measures which fosters more equal game play that limits additional scoring / increasing the lead.

Date: December 8, 2015 Area: East Central Academy Commissioner: Dianne Bellisle E-Mail: bellislemd@new.rr.com AGM Report: 2015 Review: • Spring Season 8 clubs participated

o ASC, DePere, FC Green Bay, FC Menasha, Green Bay Lightning, KASA, United Hurricanes, United Soccer of Allouez • Fall Season 9 clubs participated

o ASC, DePere, FC Green Bay, FC Menasha, KASA, Oshkosh, United Hurricanes, United Soccer of Allouez, Water Cities

2015 vs 2014 Comparison:

Age Division Spring 2015 vs 2014 Fall 2015 vs 2014 2015 vs 2014 Totals Gender 2015 vs 2014 U8 Girls -2 -5 -7

-5 U9 Girls 1 0 1 U10 Girls -2 3 1 U8 Boys 2 5 7

14 U9 Boys 5 3 8 U10 Boys 0 -1 -1 Totals 4 5 9

2016 Spring Season Information:

• A spring season planning meeting will take place in today following the AGM. • All clubs planning to participate or considering participating in the spring academy league should have a

representative at the meeting.

Age Division # of Spring Teams # of Fall Teams 2015 Total Teams by Age U8 Girls 11 10 21 U9 Girls 9 7 16 U10 Girls 8 10 18 U8 Boys 17 14 31 U9 Boys 10 8 18 U10 Boys 12 11 23 Total Teams 67 60 127

Dec. 2015

1

Wisconsin Youth Soccer Association

East Central District By-Laws

Name of Organization: East Central District:

Objectives: Being affiliated with the United States Soccer Association, the United States Youth Soccer

Association, the Wisconsin Youth Soccer Association, and the Wisconsin Soccer League, the East Central

Youth Board will supervise, regulate and promote the participation of soccer consistent with the policies

and procedure set by the affiliated organizations.

Article I Membership

A. Voting Members: Voting members are representatives of soccer clubs within the East Central

District that are registered with the Wisconsin Youth Soccer Association, officers and appointed

board members of the East Central District. The number of votes per club shall be consistent with

the constitution and by laws of the Wisconsin Youth Soccer Association. No individual may carry

more than one position’s vote. Each officer and appointed board member will receive one vote.

B. Guest Members: Guest members are representatives of Wisconsin Youth Soccer Association

recognized soccer clubs from outside the East Central (EC) District who play in EC regulated

leagues. These members attend EC district meetings as advisory members.

C. Executive Committee: The Executive Committee of East Central shall consist of all Officers and

Appointed Board Members as defined in Article II and Article III of the East Central By-Laws.

Article II Officers

A. The President will coordinate and direct board activities and policies in accordance to the rules

and regulations of the Wisconsin Youth Soccer Association. He/she will preside over all

scheduled district board meetings. If board vacancies occur, the president may appoint a

temporary successor. The President’s position will be elected at the district AGM, on odd

numbered years.

B. The Vice-President will aid the president in formulating and administering organizational policies.

He/she will preside over district meetings in the absence of the president.

This two-year term will be elected at the district AGM on even number years.

C. The Secretary shall assume the duties of the President and Vice-President in the absence of both

officers. He/she shall maintain all correspondence and communication essential to the conduct of

the business of the district board. He/she shall serve a two-year term and be elected at the district

AGM on odd numbered years.

D. The Treasurer shall report on the receipt and disbursement of district funds. He/she will prepare a

budget for the approval of the district board. He/she shall prepare monthly balance sheets.

He/she shall serve a two-year term and be elected at the district AGM on even number years.

Article III Appointed Board Members

A. Games Commissioner will administer the orderly conduct of East Central League Games in

accordance to the policies and procedures of the Wisconsin Youth Soccer Association and the

East Central District. Duties shall include: 1) the dissemination of ‘game management’

information to the coaches and referees, 2) the review of referee game reports, 3) the enforcement

of the ‘laws of the game’ inclusive of suspensions, in a fair and consistent manner, 4) the fair

Dec. 2015

2

review and determination of appeals, 5) the compilation and dissemination of league standings.

This yearly appointment will be approved by the membership at the district AGM.

B. The District Registrar is responsible for the official registration of district players to the

Wisconsin Youth Soccer Association, USYSA, and USSF in accordance to their policies by

coordinating the collection of registration materials from district club registrars, signing the

‘official’ team roster, signing the ‘player pass’ if consistent to the team roster. He/she returns the

pertinent materials to the club registrar. This yearly appointment will be approved by the

membership at the district AGM.

C. The Scheduler facilitates the formation of leagues, the scheduling of league games and the efforts

in getting the information onto the web site via the web master. This yearly appointment will be

approved by the membership at the district AGM.

D. The Referee Commissioner coordinates the scheduling of referees with the club referee

representatives. He/she coordinates the development of new referees and the assessment of

experienced referees with the local referee unit. During the season he/she also collects game

‘incident reports’ and directs them to the appropriate parties. This yearly appointment will be

approved by the membership at the district AGM.

E. Coaching Coordinator is responsible for scheduling coaching clinics for the district. Educating

Coaching Coordinators at the club level to help educate their coaches both in game skills and team

management. This yearly appointment will be approved by the membership at the district AGM.

F. The Wisconsin Youth State Association State Board Representative attends the state board

meetings in order to facilitate communication between the district and the Wisconsin Youth

Soccer Association leadership. This yearly appointment will be approved by the membership at

the district AGM.

G. Adult League Coordinator is responsible to lead the Adult League Committee and is responsible

to bring to the board recommendations of the Adult League Committee. Upon disposition of

recommendations brought to the board, the Adult League Coordinator will be responsible to bring

this information back to the Adult League Committee for implementation. This yearly

appointment will be approved by the membership at the district AGM.

H. Recreational League Coordinator is responsible to lead the Recreational League Committee and is

responsible to bring to the board recommendations of the Recreational League Committee. Upon

disposition of recommendations brought to the board, the Recreational League Coordinator will

be responsible to bring this information back to the Recreational League Committee for

implementation. This yearly appointment will be approved by the membership at the district

AGM

I. Recreational Academy Coordinator is responsible to lead the Recreational Academy Committee

and is responsible to bring to the board recommendations of the Recreational Academy League.

Upon disposition of recommendations brought to the board, the Recreational Academy

Coordinator will be responsible to bring this information back to the Recreational Academy

Committee for implementation. This yearly appointment will be approved by the membership at

the district AGM.

Article IV Meetings

A. Place: Regular or special meeting shall be held at any place designated by the president. Regular

or special meetings can be attended via audio or video methods, if approved by the president.

Dec. 2015

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B. Frequency: The frequency and timing of the meeting shall be determined by the board, dependent

upon the type and urgency of the necessary business.

C. Annual General Meeting: The AGM will be conducted in the fall and shall be primarily for the

purpose of electing officers, confirming appointments to the board, approving by-law changes.

Audio and video attendance for the AGM is a not allowed.

D. Quorum: Over 50% of voting representatives will constitute a quorum.

Article V Rules and Regulations

A. The East Central District shall adopt a set of rules and regulations concerning the functioning of

district related matters that are consistent to the rules and regulations of the Wisconsin Youth

Soccer Association.

B. The current rules and regulations shall be published yearly

C. Suggestions for additions or changes to the rules and regulations may be submitted by any

member club at any time.

D. Temporary additions or changes to the rules and regulations shall be adopted after they have

received approval of the majority of the voting membership.

Article VI Elections

A. The elected positions shall be elected by the voting members at the AGM. The appointed board

positions will be approved by the voting members at the AGM.

B. Removal of board officers shall be by a majority of the board when in their opinion the best

interest of the organization would be served by such action.

C. Vacancies shall be filled by appointment of the president until the next AGM.

Article VII Appeals

Final decisions of the East Central Board as determined by the rules and regulations may be appealed to the

Wisconsin Youth Soccer Appeals Board.

Article VII Amendments

By-laws can be amended and require the vote of two thirds of the voting membership.

The by-laws were amended/revised December 5, 2015 AGM

The by-laws were amended/revised winter of 2005 after the fall 2004 AGM

The by-laws were amended/revised at the fall 2009 AGM

The by-laws were amended/revised at the fall 2010 AGM

The by-laws were amended/revised at the fall 2012 AGM

The by-laws were amended/revised at the fall 2013 AGM

The by-laws were amended/revised at the fall 2015 AGM

2016-2017 TRYOUT POLICY The tryout policy applies to all competitive teams (Classic, State League, Wisconsin Developmental Academy, Regional League and National League) statewide. Each district has the authority to establish tryout dates for their geographic area. All other components of the policy are standard across the state. Dates for districts in Southeast Wisconsin (Kickers, Metro, Racine, Kenosha, Waukesha, Ozaukee, and Stateline) will be determined on an annual basis by district representatives under the direction of the WYSA Vice President – Competitions.

1. Period of Open Promotion The scope of what is permitted during the period of “Open Promotion” is below and must be consistent with the “informational statement” provided to parents. Beginning two weeks before the respective district tryout dates for the 2016-2017 registration year, club representatives may initiate contact with the parent(s)/guardian(s) of a player for the explicit purpose of promoting their club. The period of Open Promotion ends July 31, 2016.

“Open Promotion” is defined as contact with the parent(s)/guardian(s) of a player initiated by club staff or an agent of club with the intent to promote the club. Under no circumstances may contact be directly with the player, with the exception of the designated dates of tryouts (not all Open Promotion) where player contact is permitted. (Player contact includes, but is not limited to text messages, phone calls, emails, other written communication and/or in-person conversations.) Other activity not permitted during Period of Open Promotion:

Contact with parent(s)/guardian(s) of a player is not permitted under any circumstances at trainings or games until coach has dismissed team.

Discussions regarding reducing fee structure by any amount for club being promoted unless consistent with club policy. (i.e. A club may explain to a candidate that scholarships are available, but they must qualify and apply per policy. A club cannot guarantee a player a discount of the uniform cost; half off registration fee, etc if the player joins the club.)

Discussions cannot contain promotion for the player to consider a specific team. No offer may be made prior to the dates/times shown below.

2. Tryout Dates and Notification to Players

Offers/notification to players must be in writing (email or web posting is sufficient), and according to the dates listed below. Extending an offer to players not currently registered with your club prior to the dates below is not permitted and will result in sanctions. Clubs can extend offers to players on their teams in the current year (2015-2016) for a spot on a specific team in 2016-2017 beginning the first day of Open Promotion. The offer for a specific team obligates the club to register the player on the team listed in the offer, if the offer is accepted. Players may respond immediately to offers, but are not required to respond immediately. The expiration of an early offer cannot be before 12:00 noon on the “First Date of Offers” for its respective age group.

Age Group & Gender First Date of Tryouts First Date of Offers

U11-U13 Boys and Girls Established by the District June 17, 2016 at 6:00pm

U14-U19 Boys and Girls Established by the District June 24, 2016 at 6:00pm

A legitimate offer must be in writing and include:

Date and time of offer Name of club representative making the offer, and For which team the offer is being made

In addition to the above, all early offers must contain the following statement in the offer: “An early offer is an offer by a club to a player in their club in the current year (2015-2016) for a place on a specific team in the 2016-2017 program year. The offer for a specific team obligates the club to register the player on the team listed in the offer, if the offer is accepted. Players may respond immediately to offers, but are not required to respond immediately. The expiration of an early offer cannot be before 12:00 noon on the “First Date of Offers” for its respective age group. By accepting an early offer, you understand that you are committing to a position on “Team” and obligated to “Name of Soccer Club” for the 2016-2017 seasonal year.”

3. Response from Players Acceptance must be in writing (email or written letter is sufficient). If registration with your club constitutes acceptance of an offer, there must be a written statement communicating that in the offer or on the registration form. Players may respond immediately to offers, but are not required to respond immediately. The club representative contacting the player should remind them that an immediate response is not necessary and how much time a player has to respond (up to 24 hours, unless it is an early offer which cannot expire before 12:00 noon on the Universal Offer date for the respective age group). Any offer extended to a player is valid for at least 24 hours during which time the player is guaranteed a spot on the team specified. A club or team may extend the length of time an offer is valid at their discretion. A player is considered committed to a team when a written acceptance occurs AND a parent/guardian completes the player registration and submits to a club representative. The tryout registration is not considered the player registration. Any refund policies are at the sole discretion of the club. Any player who commits to a team and then wants to change to another team in the same registration year will be considered a transfer and such transfer is subject to Wisconsin Youth Soccer Association competitive player transfer policies.

Approved 11/14/15 WYSA Board of Directors

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East Central Motions to be reaffirmed

January 2015- December 2015

January 20, 2014 – Executive Board Meeting

No motions

February 16, 2015- All Club Board Meeting

U15 and up Event Teams

Motion: East Central Clubs are allowed to form Event Teams, as defined by WYSA, in the U15 and older age divisions.

These Event Teams will be allowed to compete in East Central Leagues in the Fall and/or Spring seasons. This would

include both boys and girls teams. Event Teams are managed by WYSA. This policy would start Fall of 2015

Made by: Chris Billstrom and seconded by Mike Buman.

Passed

March 16, 2015 – All Club Board Meeting

No motions

April 20, 2015 - Executive Board Meeting

No motions

May 18, 2015- All Club Board Meeting

Motion: East Central should align our goalkeeper's rule with that of USYSA. Motion made by Kevin Otto (FC Menasha

and second by Wayne Stoflet (KASA). Kevin amended his motion to take effect on August 1, 2015.

Motion passed.

June 2015 - Executive Board Meeting – Not meeting due to Region II

July 20, 2015 –All Club Board Meeting

Motion made by Mike Jones (Neenah) and seconded by Marti Coan (Neenah) that casts are allowed at the referee’s

discretion, but casts must be padded with a closed cell slow recovery foam. Padding no less than ½ thick.

Discussion about it was safety on players.

Passed

Motion made by Tod Maki (DePere) and seconded by Marti Coan (Neenah) to accept the presented 3 year budget. See

attached documents

PASSED

August, 2015 –No Meeting

September 21, 2015 - All Club Board Meeting

No motions

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October 19, 2015 –Executive Board Meeting

No motions

December 5, 2015 – AGM

Motion to approve the scheduling dates on scheduling report made by Mike Buman (HOV) and seconded by

Bruce Pecore (United Hurricanes)

Passed

Seven Goal Rule – See Rule

Motion to approve the seven goal rule with changes made to on the document made by Bruce Pecore (United

Hurricanes) and seconded by Renee’ Sullivan (Fox Cities United)

Discussion: Many people talked for and against the rule. Because there was a motion on the floor, the vote was

called.

Passed

Second motion was made to remove the Seven Goal Rule from the East Central Rules and Regulations

Motion to remove the “Seven Goal Rule” from the East Central Rules and Regulations made by Modeste

Rouamba (Electric City) and seconded by Dianne Bellisle (East Central Academy Commissioner)

Vote was taken by ballet

Passed

Try Out Dates

WYSA 2016-2017 Tryout Policy

Age Group and Gender Period of Open

Promotion

First Date of Tryouts First Date and Time of

Officers

U11-U13 Boys and Girls May 20, 2016 June 3, 2016 June 17, 2016 at 6:00 PM

U14-U19 Boys and Girls May 27 2016 June 10, 2016 June 24, 2016 at 6:00 PM

Motion to approve the try out dates for the 2016-2017 season made by Jay DeBruin (TASK) and seconded by

Renee’ Sullivan (Fox Cities United)

Passed

Motion to approve the mentoring proposal to be carried out over the next two years and not exceed $7,000.00,

made by Mike Jones (Neenah) and seconded by Mike Buman (HOV)

Discussion

Money will be used to rent facility and mentoring.

District will monitored the program and report back to membership.

There is possible funding from the state for this program. Mike will look into this and report back.

Passed

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Motion to approve the by-law change as marked up in presented By-law changes and to include Wisconsin

Soccer League in the objectives made by Chris Billstrom (Oshkosh) and seconded by Mike Daily (ASC)

Passed

Election of officers

Vice President – Two Year Term

Marti Coan was nominated for Vice President.

Approved as Vice President for a two-year team by acclamation

Treasurer – Two Year Term

Tod Maki was nominated for Treasurer

Approved as Treasurer for a two-year team by acclamation

Appointment Commissioners

TOPS-Wayne Games - Chris

Scheduling-Wayne Rec League – Mike B.

Registration Kevin Academy League – Open

Referee - Mike Adult League - Dianne

Coaching - Marti State Board Rep. - Doris

Motion to approve the appointed commissioners made by Mike Buman (HOV) and seconded by Renee’ Sullivan

(Fox Cities United)

Passed

Motion to approve all motions for 2015 made by Mike Buman (HOV) and seconded by Renee’ Sullivan (Fox

Cities United)

Passed