Early Learning Coalition of the Nature Coast, School ... 7 2017 Bo… · Web viewRyan Hausner seconded the motion. Motion carried unanimously. Consent Agenda Board Minutes – February

Board Meeting382 North Suncoast Blvd. Crystal River, FL. 34429

June 7, 20179:00 AM

AGENDA

I Call to Order, Welcome, and Introductions Rob Wardlow

II Public Input Rob Wardlow

III Approval of Agenda Rob Wardlow

IV Consent AgendaBoard Meeting Minutes - April 5, 2017Administrative Committee Minutes – April 5, 2017Board Retreat Minutes – May 3, 2017

257

Rob Wardlow

V Action ItemsAction Item # 2016-17-21: Disposal of PropertyAction Item # 2016-17-22: 2015 IRS Form 990Action Item # 2016-17-23: FY 2017-2018 Sliding Fee ScaleAction Item # 2016-17-24: Destruction of Coalition filesAction Item # 2016-17-25: Fiscal Year 2017-2018 Early Learning Budget

910404244

Sonya Bosanko

VI Treasurer’s ReportBudget vs. Actual Report – April 2017

47 JJ Kenney

VII Executive Director’s Report 54 Sonya Bosanko

VIII New/Unfinished BusinessNext Meeting Date: August 2, 2017

Rob Wardlow

IX Public Input: Public Input is a time set aside for comments from the general public. Comments must be kept to a 3 minute limit and a speaker’s card must be completed and submitted to the Board Chair. The Chair will open the meeting to public discussion at various times during the meeting at his/her discretion.

Early Learning Coalition of the Nature CoastJune 7, 2017 Page 1

Conference Call # 1-800-444-2801 Access Code: 8378634

Early Learning Coalition of the Nature CoastDRAFT Board Meeting Minutes

April 5, 2017Members Present:Gailen Spinka Linda Barber Nina (Jeanie) Davis

Members Present Via Phone:Connie Mahan Alexa Mills Dale French Sonya Warden Ryan Hausner Heidi Rand

Members Absent:Barbara Locke Rob Wardlow Phil Scarpelli JJ Kenney Matthew Brooks Brian ColemanSue Fogarty

Staff Present:Sonya Bosanko Ingrid Schaper Sheri Ellis Sandra Woodard Desirae RickmanTonya Hiers

Others Present:Dana Moxley Robert Bradburn Woodroe Blake Fugate

Others Present Via Phone:Holly Bussard Charlotte Eadler

Call to Order, Welcome & IntroductionsGailen Spinka called the meeting to order at 10:02 a.m. Introductions were completed.

Public InputNone

Approval of AgendaMr. Spinka noted that there will be an additional action item included in the consent agenda: Action Item #2016-17-20 Board Membership.Sonya Warden motioned to approve the agenda with the additional item. Ryan Hausner seconded the motion. Motion carried unanimously.

Consent Agenda Board Minutes – February 1, 2017Executive Committee Minutes – March 21, 2017Action Item # 2016-17-12: Board Membership – Woodroe Blake FugateAction Item # 2016-17-20: Board Membership – Robert Bradburn

Ryan Hausner motioned to approve the Consent Agenda. Jeanie Davis seconded the motion. Motion carried unanimously.

Action Item # 2016-17-17: Administrative Committee MembershipThe proposed action is to appoint Gailen Spinka to serve on the Administrative Committee.

Jeanie Davis motioned to approve the action item. Sonya Warden seconded the motion. Motion carried unanimously.

Action Item # 2016-17-18: Review Hearing Committee MembershipMr. Spinka asked the Board to remove Phil Scarpelli from the Review Hearing Committee and appoint Gailen Spinka to serve in his position, along with transferring Ryan Hausner’s service on the committee from alternate to member.

Linda Barber motioned to approve the action item. Jeanie Davis seconded the motion.

Mrs. Davis wondered if alternates would be designated again. Mrs. Bosanko stated that OEL prefers providers (who are also Board members) to serve in this capacity. At this time, there are no other providers to serve on the committee. She also stated that she would prefer to have additional members on the committee. Mr. Fugate requested an overview of the duties of the committee, which


Mrs. Bosanko provided. Mr. Fugate volunteered to serve on the committee, and felt that his experience as an attorney would be beneficial.

Linda Barber motioned to approve the revised action item, adding Blake Fugate to the membership. Jeanie Davis seconded the revised motion. Motion carried unanimously.

Action Item # 2016-17-19: Operating Budget AmendmentMr. Spinka asked the Board to adopt the budget amendments included. Mrs. Bosanko explained that the amendment includes shifts in spending to accommodate expenditures year to date. She also discussed that additional funds were shifted to the TIP Program, to accommodate expected expenses for the program for the remainder of the fiscal year. The funds to support the TIP Program were shifted from the salary line item, which were available due to a vacancy in a position. Mr. Fugate and Mrs. Davis wanted to know what was going to be purchased as training materials. Mrs. Schaper replied that trainer materials, participant materials, and quality enhancement materials will be purchased.

Heidi Rand motioned to approve the action item. Blake Fugate seconded the motion. Motion carried unanimously.

Treasurer’s Report Profit & Loss; Budget vs. Actual Report August 2016Budget vs. Actual by Class Report August 2016

Mrs. Bosanko presented the Treasurer’s Report. The financial reports provided are for the period of July 2016 through February 2017.

The School Readiness program is at an overall spending rate of 63.53%; Non Direct Services 62.89% and Direct Services 63.77%. At this point in the year, the Coalition should be approximately 67% expended.

The Voluntary Prekindergarten program is at an overall spending rate of 71.41%; Non Direct Services 71.04% and Direct Services 71.43%. At this point in the year, the Coalition should be approximately 67% expended. The spending rate for the agency is at 66.20% with Non Direct Costs at 63.40% and Direct costs at 66.79%.

Mrs. Bosanko noted that Administrative costs are high, due to upfront costs related to the programs in operation, particularly with activities related to certifying eligibility for the wait list. When families do not actually enroll, these upfront costs skew the budget. Mrs. Bosanko also stated that the ELC may need to decrease Admin work for the remainder of the fiscal year, particularly tasks related to attendance monitoring.

Mrs. Davis questioned whether providing assistance to parents with regard to the completion of the VPK Certificate of Eligibility is considered an Admin cost. Mrs. Hiers stated that this is an eligibility cost. Mrs. Woodard shared information on the outpost locations in Sumter County where parents can receive assistance with the VPK application by community partners.

Mr. Fugate questioned if a reduction in attendance monitoring/auditing would resolve the issue with overspending in Admin costs. Mrs. Bosanko stated that it would only address about half of the problem. Mrs. Davis suggested that reducing this function may not be wise. Mrs. Bosanko agreed that staff are not comfortable with the reduction, but that something must be done to rectify the situation. Mr. Spinka suggested that staff review work processes for revisions which might save time and/or money.

The Leadership team of the ELC will be meeting to discuss options, and will find the best solution.

Other spending thresholds are not concerning at this time.

Mr. Spinka reminded the group about the Board Retreat to be held on May 3, 2017, which will include more detailed discussion on finances.

Executive Director’s Report Mrs. Bosanko presented the Executive Director’s report to the Board. She noted that the membership listings will be updated to reflect approvals from earlier in the meeting.

Mrs. Bosanko reviewed the Board member representation by county: 37.5% from Citrus, 37.5% from Dixie/Gilchrist/Levy, and 25% from Sumter. Her goal is to recruit two more members to represent Sumter County and to continue to recruit in Dixie County, to provide equal representation for all regions served by the ELCNC. Currently, private sector membership represents 37.5% of the Board.Early Learning Coalition of the Nature CoastJune 7, 2017 Page 3

The FY2016-2017 projected Match requirement for Citrus County is $75,597.66. The total Match committed at this time is $66,915.47. The current deficit is $8,682.19.

The FY2016-2017 projected Match requirement for Sumter County is $72,155.87. The total Match commitment at this time is $27,760.98. The current deficit is $44,394.89. Mrs. Woodard is working on fundraising in Sumter County, and is planning an auction to occur in FY 2017-2018.

Mrs. Rickman has written to the Office of Early Learning for a hold-harmless for match funds not secured. In the event that this is not approved, disenrollment of children will occur. Committee members will be updated when notice from OEL is received.

The Gold Seal budget is at a projected deficit of $22,676. It is likely that this can be covered by surplus funds in Direct Services.

The current School Readiness enrollment in all five counties is 1,866. There were 10 children on the wait list as of the end of February, but all have been invited to enroll. The current wait list is 0. The Direct Services surplus will cover the costs for the additional children.

The Nature Coast utilization report is showing a surplus of $164,520.61 in School Readiness direct service dollars.

Mrs. Woodard shared information on her fundraising efforts. She will be writing a request for funding from the Citrus County United Way. She shared information regarding Give Day Tampa Bay, which will occur on May 2, 2017. This is the first year that Citrus County was eligible to be included in the campaign. Donations can begin on April 18, 2017. Information on the campaign will be shared through print and social media. Board members will be provided with the link to share, if they choose.

Mrs. Woodard briefly shared information on the League of Women Voters project to expand legislators’ awareness of issues related to VPK, with a goal of lobbying for additional VPK funding.

The Board members failed to put forth a motion to approve the Executive Director’s Report.

New/Unfinished Business Mrs. Bosanko noted that Chair Wardlow was to have named people to serve on the Nominating Committee, but he was unable to attend the meeting. In the past, the Administrative Committee members were selected for this work. She stated that an Executive Committee meeting would have to be called to name the committee members. Some of the members serving in Officer positions are eligible to serve an additional term, if they are willing.

Next Regular Meeting Date: June 7, 2017 at 10:00 am.

Public InputNone

Blake Fugate motioned to adjourn at 10:49 am. Jeanie Davis seconded the motion. Motion carried unanimously.

*If additional detail regarding the discussion at the meeting is desired, a recording is available at the Coalition’s Main office in Crystal River.

Minutes prepared by Ingrid Schaper


Administrative Committee MeetingDraft MinutesApril 5, 2017

Members Present: (Nina) Jeanie Davis Ryan Hausner

Members Present via Phone:Sonya Warden

Members Absent: Phil Scarpelli JJ Kenney Rob Wardlow

Staff Present: Ingrid Ellis Desirae Rickman Sheri Ellis Sonya Bosanko Tonya Hiers Sandra Woodard

Others Present:Gailen Spinka

Others Present via phone:Holly Bussard Desiree Everett

Call to Order, Welcome and IntroductionsJeanie Davis called the meeting to order at 9:32 am.

Public Input: None

Approval of Agenda Ryan Hausner motioned to approve the agenda. Sonya Warden seconded the motion. Motion carried unanimously.

Consent AgendaThere were no consent agenda items.

Treasurer’s Report Profit & Loss; Budget vs. Actual Report August 2016Budget vs. Actual by Class Report August 2016

Mrs. Bosanko presented the Treasurer’s Report to the committee beginning on page 52

The financial reports provided are for the period of July 2016 through February 2017.

The School Readiness program is at an overall spending rate of 63.53%; Non Direct Services 62.89% and Direct Services 63.77%. At this point in the year, the Coalition should be approximately 67% expended.

The Voluntary Prekindergarten program is at an overall spending rate of 71.41%; Non Direct Services 71.04% and Direct Services 71.43%. At this point in the year, the Coalition should be approximately 67% expended. The spending rate for the agency is at 66.20% with Non Direct Costs at 63.40% and Direct costs at 66.79%.

Mrs. Bosanko noted that Administrative costs are high, due to upfront costs related to the programs in operation, particularly with activities related to certifying eligibility for the wait list. When families do not actually enroll, these upfront costs skew the budget. Mrs. Bosanko also stated that the ELC may need to decrease Admin work for the remainder of the fiscal year, particularly tasks related to attendance monitoring. The Leadership team of the ELC will be meeting to discuss options, and will find the best solution. Other spending thresholds are not concerning at this time.Executive Director’s Report Mrs. Bosanko presented the Executive Director’s report to the committee.


The FY2016-2017 projected Match requirement for Citrus County is $75,597.66. The total Match committed at this time is $66,915.47. The current deficit is $8,682.19.

The FY2016-2017 projected Match requirement for Sumter County is $72,155.87. The total Match commitment at this time is $27,760.98. The current deficit is $44,394.89. Mrs. Woodard is working on fundraising in Sumter County, and is planning an auction to occur in FY 2017-2018.

Mrs. Rickman has written to the Office of Early Learning for a hold-harmless for match funds not secured. In the event that this is not approved, disenrollment of children will occur. Committee members will be updated when notice from OEL is received.

The Gold Seal budget is at a projected deficit of $22,676. It is likely that this can be covered by surplus funds in Direct Services.

The current School Readiness enrollment in all five counties is 1,866. There were 10 children on the wait list as of the end of February, but all have been invited to enroll. The current wait list is 0. The Direct Services surplus will cover the costs for the additional children.

The Nature Coast utilization report is showing a surplus of $164,520.61 in School Readiness direct service dollars.

The meeting was adjourned at 9:43 am when Sonya Warden left the phone.

New/Unfinished Business:None

Next Regular Meeting Date: June 7, 2017 at 9:30am.

Public Input: None

*If additional detail regarding the discussion at the meeting is desired, a recording is available at the Coalition’s main office.


Early Learning Coalition of the Nature CoastDRAFT Board Meeting Minutes

May 3, 2017Members Present:Gailen Spinka Linda Barber Nina (Jeanie) Davis Dale French Sonya WardenSue Fogarty Rob Wardlow Brian Coleman Connie Mahan Blake FugateLinda BarberEarly Learning Coalition of the Nature CoastJune 7, 2017 Page 6

Members Absent:Barbara Locke JJ Kenney Robert Bradburn Ryan Hausner Heidi Rand

Staff Present:Sonya Bosanko Ingrid Schaper Sheri Ellis Sandra Woodard Desirae RickmanTonya Hiers

Others Present:Dana Moxley Holly Bussard Vicky Pitts

Call to Order, Welcome & IntroductionsRob Wardlow called the meeting to order at 8:37 a.m. A quorum was achieved at 8:40 am.

Public InputNone

Approval of AgendaBlake Fugate motioned to approve the agenda. Gailen Spinka seconded the motion. Motion carried unanimously.

Strategic Planning Retreat/OrientationMrs. Bosanko presented the material included in the orientation packet to the Board. Some discussion occurred, particularly regarding the changes brought about by the 2014 reauthorization of the CCDBG/CCDF program, which guides states in the development of their subsidized child care programs. Mrs. Bosanko discussed the differences in focus between a self-sufficiency focus vs. a quality focus.

Discussion on Future Direction of the CoalitionA variety of topics were discussed by the Board members and Mrs. Bosanko, related to how to move forward with the changes occurring due to the 2014 reauthorization. Mrs. Bosanko noted that she feels confusion regarding the goals of the program, from a federal, state, and local perspective. Topics of discussion included:

The cost impacts of providing 12 months of service to families, rather than 6 months. The impacts of Florida’s choice to limit the number of months of service to families who may lose employment. The apparent federal goal of offering children continuous services to enhance their learning and preparation for school. The potential impacts of increased Quality spending from a minimum of 4% to a minimum of 11%. The lack of flexibility at the local level to try to adhere to the federal goals of the program, due to state level choices. The possibility that the School Readiness program is not making the difference that it should in the lives of children, and the

lack of data to support a conclusion either way. Communication of concerns must be with Florida legislators. The cycling of families in and out of the program, on and off the wait list. Questions about the logic behind the decisions of the Legislature and the Office of Early Learning to deviate from the federal

goals for continuity of care.

Blake Fugate motioned that Mrs. Bosanko draft a letter to the Office of Early Learning and our legislative delegates to ask for the reasons behind the state’s decision to limit families’ eligibility for 12 months of service, to include the data and logic behind those decisions. Seconded by Brian Coleman. Motion passed unanimously.

Mr. Fugate requested that the Board be sent the letter for review prior to submission. Mrs. Bosanko agreed.

Additional discussion occurred on the following topics: Calculation of VPK Readiness Rates. Current spending on Quality activities and how much of an increase would be required to hit the new target of 11%. The current School Readiness wait list. Reimbursement rates of our ELC compared to the average reimbursement rates statewide.

New/Unfinished Business Mrs. Bosanko requested Mr. Wardlow to name people to serve on the Nominating Committee. In the past, the members of the Administrative Committee served in this function. Discussion also occurred regarding the meeting schedule of the Administrative Committee. It has been difficult to achieve a quorum in recent months, even with the meeting occurring prior to the Board meetings.


Mrs. Bosanko noted that most of the recent work of the Administrative Committee is taken immediately to the Board anyway. She suggests moving to scheduling the Administrative Committee meetings on an as-needed basis. Mrs. Fogarty suggested that the Board meetings return to the 9:00 am schedule.

Gailen Spinka motioned for the Administrative Committee meetings to be scheduled as needed, and for the Board meetings to return to a 9:00 am start time. Blake Fugate seconded the motion. Motion passed unanimously.

Blake Fugate motioned for the Administrative Committee to serve as the Nominating Committee, and for a meeting to occur before the June 2017 Board meeting. Gailen Spinka seconded the motion. Motion passed unanimously.

Next Regular Meeting Date: June 7, 2017 at 9:00 am.

Public InputNone

Blake Fugate motioned to adjourn at 10:36 am. Brian Coleman seconded the motion. Motion carried unanimously.

*If additional detail regarding the discussion at the meeting is desired, a recording is available at the Coalition’s Main office in Crystal River.


ACTION ITEM

Action Item # 2016-17-21Date: June 7, 2017 Subject: Disposal of PropertyProposed Board Action:Authorize the Executive Director to dispose of the following old or damaged equipment:


Tag # Date Description Manufacturer Model Serial Number Amount Damage

ELCNC-10-025

11/23/2010 Server Dell PowerEdge T410 2SXNMN1 $6,829 No longer

functionalELCNC-00-005 6/25/2008 Server Dell PowerEdge 2600 6N8LP41 $3,490 No longer

functional

Budget Considerations:None

Background Information:The Coalition is required to maintain an inventory list of all assets purchased with grant funds. The disposal of such assets must be approved by the Board and recorded in the Coalition’s accounting system.

Points of Consideration:The disposal of grant funded assets must be approved by the awarding agency.

Effective Date: June 7, 2017, or the date approved by the awarding agency whichever is later.Supporting Documentation: None

Prepared by: Desirae Rickman, Director of FinanceSubmitted by: Sonya Bosanko, Executive Director

History of Action Item:

Committee or Council Date of Meeting Action

ACTION ITEM

Date: June 7, 2017 Subject: 2015 IRS Form 990 Action Item # 2016-17-22Proposed Board Action:Adopt the Early Learning Coalition of the Nature Coast’s 2015 IRS Form 990


Background Information:


The Early Learning Coalition of the Nature Coast contracts with Purvis Gray & Company to complete the company’s IRS 990 Tax Filing.

Points of Consideration:A draft of the Coalition’s IRS Form 990 was distributed to all Board members. There were no comments or questions received, therefore the form was submitted to the IRS by the due date of May 15, 2017.

Effective Date: June 7, 2017Supporting Documentation: Early Learning Coalition of the Nature Coast 2015 IRS Form 990


































ACTION ITEM

Date: June 7, 2017 Subject: FY 2017-2018 Sliding Fee Scale Action Item # 2016-17-23Proposed Board Action:Adopt the attached FY2017-2018 Sliding Fee Scale.


Background Information: Section 1002.85(2)(c)5, Florida Statutes (F.S.), states that each Coalition is required to adopt, as part of its School Readiness Plan, a “sliding fee scale and policies on applying the waiver or reduction of fees in accordance with s. 1002.84(8), F.S.”

Each Coalition shall establish a parent sliding fee scale that requires a parent copayment to participate in the School Readiness Program. Providers are required to collect the parent’s copayment. A Coalition may, on a case-by-case basis, waive the copayment for an at-risk child or temporarily waive the copayment for a child whose family’s income is at or below 100% of the federal poverty level and who experiences a natural disaster or an event that limits the parent’s ability to pay, such as incarceration, placement in residential treatment, becoming homeless, or an emergency situation such as a household fire or burglary.

Points of Consideration:None.

Effective Date: July 1, 2017Supporting Documentation: FY 2017-2018 Sliding Fee Scale Model

Prepared by: Desirae Rickman, Finance ManagerSubmitted by: Sonya Bosanko, Executive Director





ACTION ITEM

Date: June 7, 2017 Subject: Destruction of Coalition files Action Item # 2016-17-24Proposed Board Action: To approve the destruction of files listed below:

DOCUMENTS COUNTY FISCAL YEARARRA INVOICES 2010-2011ASQ LOGS 2009-2010ATTENDANCE MONITORING ALL COUNTIES 2009-2010 THRU 2010-2011ATTENDANCE SUBMISSION TRACKING REPORTS SUMTER 2010-2011BANK DEPOSITS 2007-2008BANK STATEMENTS 2007-2008C/N FORMS 2009-2010 THRU 2010-2011CLIENT REFERRALS CITRUS 2009-2010CLIENT OFFICE SIGN IN SHEETS SUMTER 2009-2010DROPPED REFERRALS SUMTER 2009-2010FAX LOGS SUMTER JULY 2009 - DECEMBER 2010FORMER BOARD MEMBER FILES 2005-2011HEALTH AND SAFETY REPORTS 2008-2009JOURNAL ENTRIES 2009-2010MATCH REPORTS AND DOCUMENTATION 2007-2008 THRU 2010-2011MISC FINANCE DOCS CDS FILES 2001-2002 THRU 2005-2006OUTREACH AND AWARENESS INVOICES 2007-2008 THRU 2010-2011PAYROLL 2007-2008 THRU 2010-2011PROVIDER PAYMENT ADJUSTMENT REPORTS ALL COUNTIES 2009-2010 THRU 2010-2011PROVIDER PAYMENT REQUESTS FOR EXPENDITURE ALL COUNTIES 2010-2011PROVIDER ALERTS 2008-2009 THRU 2010-2011PROVIDER MEETING ATTENDANCE SHEETS 2010-2011 PROVIDER NON COMPLIANCE REPORTS ALL COUNTIES 2008-2009PROVIDER QUARTERLY REPORTS ALL COUNTIES 2008-2009PROVIDER REIMBURSEMENT ACH PAYMENTS ALL COUNTIES 2009-2010 THRU 2010-2011PROVIDER REIMBURSEMENT REPORTS ALL COUNTIES 2009-2010SCHOOL READINESS REDETERMINATION NOTICES ALL COUNTIES 2009-2010 THRU 2010-2011REQUESTS FOR EXPENDITURE 2005-2006 THRU 2010-2011SCHOOL READINESS CONTRACTS ALL COUNTIES 2008-2009 THRU 2009-2010SCHOOL READINESS INVOICES 2007-2008 THRU 2010-2011SCHOOL READINESS PARENT FILES ALL COUNTIES 2008-2009 THRU 2010-2011SIGN IN AND OUT SHEETS CITRUS COUNTY 2009-2010SCHOOL READINESS PROVIDER QUARTERLY REPORTS & NON COMPLIANCE ALL COUNTIES A-Z 2008-2009 THRU 2010-2011TRAINING MATERIALS - TRI COUNTY PROVIDERS 2008-2009VPK CERTIFICATES OF ENROLLMENT ALL COUNTIES 2007-2008


DOCUMENTS COUNTY FISCAL YEARVPK CONTRACTS ALL COUNTIES 2008-2009 THRU 2009-2010VPK INVOICES 2007-2008 THRU 2010-2011

VPK PARENT FILES ALL COUNTIES 2008-2009 THRU 2010-2011


Background Information:All Financial and/or Program audits for the documents have been completed and are on file.

Points of Consideration: Policy ELPOP-103: Records Retention Policy, Section 5, states the following:

Retention Schedule: The following retention schedule focuses on the retention of non-electronic and electronic documents.1) For five (5) fiscal years following submission of the final expenditure report for the funding period related to the document.2) For five (5) fiscal years following final disposition of nonexpendable property for documents relating to property

Effective Date: June 7, 2017Supporting Documentation:





ACTION ITEM

Date: June 7, 2017 Subject: Fiscal Year 2017-2018 Early Learning Budget Action Item # 2016-17-25

Proposed Board ActionAdopt the following FY 2017-2018 Early Learning Budget.

Budget by AccountProposed

FY2017-2018 ApprovedFY 2016-2017 Variance

Coalition Operating6100-01-01-01 Staff Development 0 200 -2006100-01-01-02 Employee Certification 1,000 0 1,0006100-01-01-03 Employee Train & Mat 0 0 06100-01-01-04 Conferences 1,000 250 7506100-01-02 Tuition Reimbursement 0 0 06100-02-02 Audit 18,215 17,600 6156100-02-03 IT 2,000 2,500 -5006100-02-04 Legal 250 250 06100-02-07 Printing & Reproduction 4,000 4,000 06100-02-08 Repair & Maintenance 1,000 6,750 -5,7506100-02-09 Professional Services Other 2,000 6,500 -4,5006100-03-01 Electricity 17,000 17,000 06100-03-02 Facility Maintenance 10,000 12,500 -2,5006100-03-03 Office Lease 85,498 85,902 -4046100-03-04 Waste 4,020 5,906 -1,8866100-03-05 Water 1,600 1,430 1706100-03-06 Storage 3,760 4,655 -8956100-03-07 Sewer 1,680 1,680 06100-04-01 Postage 12,000 15,000 -3,0006100-05-01 Rentals - Office Equipment 13,092 8,816 4,2766100-06-01 Office Supplies 19,000 19,000 06100-07-01 Office Phones 11,000 12,640 -1,6406100-07-02 Cell Phones 10,000 10,000 06100-07-03 Internet 13,500 13,200 3006100-08-01 D & O 5,000 4,000 1,0006100-08-03 General Liability 4,000 3,000 1,0006100-08-04 Worker's Comp 14,000 13,000 1,0006100-08-06 Other Insurance 0 1,000 -1,0006100-09-01-01 Elec Equip >=1000 0 500 -5006100-09-02-01-01 Computers <=250 5,000 4,000 1,0006100-09-02-01-02 Computers >=250 0 1,000 -1,0006100-09-02-02-01 Non Fixed Assets<=250 500 500 06100-09-02-02-01 Non Fixed Assets >=250 500 500 06100-09-02-03-01 Elec Equipment<=250 0 1,300 -1,300


Budget by AccountProposed

FY2017-2018 ApprovedFY 2016-2017 Variance

6100-10-02 Quality Training Materials 10,000 5,500 4,5006100-10-03 Education and Outreach 0 100 -1006100-10-05 Scholarships & Other Education Opportunities 25,000 24,000 1,0006100-11-01 Travel In-State (OA) 5,000 3,000 2,0006100-11-03 Travel - Local 25,000 25,000 06100-11-04 Travel - Board 500 500 06100-12-01 Bank Fees (Inc ACH) 4,000 3,000 1,0006100-12-02 Software 2,000 800 1,2006100-12-03-01 EFS 0 0 06100-12-03 Web Services - Other 400 200 2006100-12-04 Other Emp Expend 300 2,000 -1,7006100-12-05 Dues & Subscriptions 3,100 1,570 1,5306100-12-06 Tax, License, Fee 1,000 3,000 -2,0006100-12-08 Misc/Other Expenditures 1,000 1,000 06100-12-09-01 Ad - General 4,550 4,550 06100-12-09-02 Ad - Legal 1,400 1,150 2506100-12-09-04 Ad - Comm Aware 0 0 06100 Contracted Slots Quality 51,700 51,700 06100-13-01 Salaries 1,150,426 1,116,329 34,0976100-13-02 Payroll Taxes 101,611 98,428 3,1836100-13-03 Benefits - Reemploy 2,900 2,900 06100-13-04 Health Benefits 166,595 160,455 6,1406100-13-05 Retirement Benefits 105,849 102,303 3,5466100-13-06 Life,Disability,Other 37,262 37,262 0

Total Coalition Operating 1,960,208 1,919,326 40,882

Provider PaymentsSR Reimbursement 6,056,374 5,925,607 130,767SR Gold Seal 283,475 304,217 -20,742

Total SR Reimbursements 6,339,849 6,229,824 110,025VPK Reimbursement 4,129,086 4,054,908 74,178

Total Provider Payments 10,468,935 10,284,732 184,203Deficit Expenses 0 0 0

Outreach and Awareness 10,309 10,309 0TOTAL: 12,439,452 12,214,367 225,085

TARGETS AND RESTRICTIONS TARGETS AND RESTRICTIONSSCHOOL READINESS VOLUNTARY PRE KINDERGARTEN

ADMINISTRATION 5% MAX 4.46% NON DIRECT COSTS 4% MAX 3.98%QUALITY 4% MIN 9.66% DIRECT COSTS 96% MIN 96.02%CCR&R 13,653 MIN 66,744


INFANT/TODDLER 79,109 MIN 305,448 TOTAL NON DIRECT 22% MAX 22.00% DIRECT SERVICES 78% MIN 78.00%

Budget Considerations:See Above

Background Information:None

Points of Consideration:The proposed budget is based on the grant award total amounts provided by Florida’s Office of Early Learning for both the School Readiness and Voluntary Prekindergarten programs, which are subject to change. The VPK Outreach and Awareness grant award amount has not been provided by Florida’s Office of Early Learning, therefore the Coalition projects level funding of $10,309. The School Readiness grant increased overall in the amount of $141,057, with $31,032 to non-direct costs, and $110,025 to Direct Services. The Voluntary Prekindergarten grant increased overall in the amount of $84,028 with $9,850 to non-direct costs, and $74,178 to Direct Services. Contained within this budget is a 3.2% increase to staff benefit banks as well as a 3.3% increase to staff salaries.

As it relates to the benefit bank increase, health insurance premiums were quoted to increase by 3.2%, with a total budget impact of $6,610, with $6,140 to the benefit bank and $470 in applicable payroll taxes. It is important to note the applicable payroll taxes are included as the Coalition allows a payout of remaining benefit bank dollars that are not utilized by employees for insurance premiums. The main purpose behind the payout is for employees that select health insurances that are not offered by the Coalition due to cost, deductibles, etc. The payout is designed to ensure all Coalition employees are covered by a health insurance plan.

As it relates to the staff salary increase, although there was a slight increase in the CPI last year, of 1.1%, this was not reflected in the employee salaries. For the 12 month period ending April 2017, a CPI increase of 2.2% was reported. Due to the absence of the increase last fiscal year, an increase of 3.3% is budgeted. The total budget impact of a 3.3% increase is $34,097 to salaries, $2,713 in applicable payroll taxes, and $3,546 in retirement.

Effective Date: July 1, 2017Supporting Documentation:




Early Learning Coalition of the Nature Coast, Inc.Budget vs. Actual Report

April 2017

Jul '16 - Apr 17 Budget $ Over Budget % of Budget

Income

1002 Cash Transfer 0.00 0.00 0.00 0.0%

4000 Contracts, Grants & Other



4000-01 State & Federal Grants

4000-01-01 SR Income 7,126,807.02 6,649,124.00 477,683.02 107.18%

4000-01-02 VPK Income 4,140,856.40 3,514,250.00 626,606.40 117.83%

4000-01-03 O&A 0.00 8,590.00 -8,590.00 0.0%

4000-01-04 PFP Project Income 193,129.17 375,910.00 -182,780.83 51.38%

4000-01-05 University of Florid 19,425.00 0.00 19,425.00 100.0%

Total 4000-01 State & Federal Grants 11,480,217.59 10,547,874.00 932,343.59 108.84%

4000-03 Match Income

4000-03-01 United Way

4000-03-01-01 Citrus County 18,749.97 0.00 18,749.97 100.0%

4000-03-01-02 NCF - Dixie 8.04

4000-03-01-03 NCF - Gilchrist 8.04

4000-03-01-04 NCF - Levy 8.04

4000-03-01-05 Sumter County 10,149.46 0.00 10,149.46 100.0%

Total 4000-03-01 United Way 28,923.55 0.00 28,923.55 100.0%

Total 4000-03 Match Income 28,923.55 0.00 28,923.55 100.0%

4000-04 Gifts,Donations,Pledges

4000-04-01 Match Income

4000-04-01-01 Citrus County 9,941.44 0.00 9,941.44 100.0%

4000-04-01-05 Sumter County 7,860.98 0.00 7,860.98 100.0%

Total 4000-04-01 Match Income 17,802.42 0.00 17,802.42 100.0%

Total 4000-04 Gifts,Donations,Pledges 17,802.42 0.00 17,802.42 100.0%

4003 Outreach & Awareness Grant 0.00 0.00 0.00 0.0%

Total 4000 Contracts, Grants & Other 11,526,943.56 10,547,874.00 979,069.56 109.28%

4006 Interest Income 23.30 0.00 23.30 100.0%

4020 Other Miscellaneous Rev

4040 Unrestricted Income 0.00 0.00 0.00 0.0%

4042 Match Income

4042-01 Match Income Citrus

4042-01-02 Suncoast Business 26,247.38 0.00 26,247.38 100.0%

Total 4042-01 Match Income Citrus 26,247.38 0.00 26,247.38 100.0%

Total 4042 Match Income 26,247.38 0.00 26,247.38 100.0%

4049 Provider Debt 3,326.83 0.00 3,326.83 100.0%

4050 Restitution 228.15 0.00 228.15 100.0%

4060 Child Passenger Safety

4060-01 Unrestricted CPS Funds 0.00 0.00 0.00 0.0%

4060-02 Restricted CPS Funds 5,025.00 0.00 5,025.00 100.0%

4060-03 CPS Seat Income 5,482.00 0.00 5,482.00 100.0%

Total 4060 Child Passenger Safety 10,507.00 0.00 10,507.00 100.0%

Total 4020 Other Miscellaneous Rev 40,309.36 0.00 40,309.36 100.0%

Total Income 11,567,276.22 10,547,874.00 1,019,402.22 109.67%

Gross Profit 11,567,276.22 10,547,874.00 1,019,402.22 109.67%

Expense

5300 (Shared Cost Pool)



5304 Payroll Expense 0.00 0.00 0.00 0.0%

Total 5300 (Shared Cost Pool) 0.00 0.00 0.00 0.0%

5400 (Unrestricted Expense)

5405 Sumter County 0.00 0.00 0.00 0.0%

5400 (Unrestricted Expense) - Other 1,041.93 0.00 1,041.93 100.0%

Total 5400 (Unrestricted Expense) 1,041.93 0.00 1,041.93 100.0%

5900 Prior Year Expense - SR -854.46 0.00 -854.46 100.0%

6040 - Child Passenger Safety

6040-02 CPS Marketing 246.92 0.00 246.92 100.0%

6040-03 CPS Child Seats 3,352.07 0.00 3,352.07 100.0%

6040-04 Travel 1,435.17

6040-05 Registration and Member 0.00 0.00 0.00 0.0%

Total 6040 - Child Passenger Safety 5,034.16 0.00 5,034.16 100.0%

6100 Program Expenses

6100-01 Staff Development

6100-01-01 Staff Development

6100-01-01-01 Staff Development 100.00 410.00 -310.00 24.39%

6100-01-01-02 Emp Certification 0.00 0.00 0.00 0.0%

6100-01-01-03 Emp Train & Mat 0.00 0.00 0.00 0.0%

6100-01-01-04 Conferences 188.00 210.00 -22.00 89.52%

Total 6100-01-01 Staff Development 288.00 620.00 -332.00 46.45%

6100-01-02 Tuition Reimbursemen 0.00 0.00 0.00 0.0%

Total 6100-01 Staff Development 288.00 620.00 -332.00 46.45%

6100-02 Professional Services

6100-02-02 Audit 13,600.00 14,670.00 -1,070.00 92.71%

6100-02-03 IT 325.00 4,160.00 -3,835.00 7.81%

6100-02-04 Legal 0.00 210.00 -210.00 0.0%

6100-02-07 Printing & Reproduct 576.00 3,330.00 -2,754.00 17.3%

6100-02-08 Repair & Maint 7,040.18 6,250.00 790.18 112.64%

6100-02-09 Other 5,500.00 8,330.00 -2,830.00 66.03%

Total 6100-02 Professional Services 27,041.18 36,950.00 -9,908.82 73.18%

6100-03 Occupancy

6100-03-01 Electricity 11,380.53 15,830.00 -4,449.47 71.89%

6100-03-02 Facility Maint 7,076.73 12,080.00 -5,003.27 58.58%

6100-03-03 Office Lease 82,839.84 71,580.00 11,259.84 115.73%

6100-03-04 Waste 3,994.51 4,920.00 -925.49 81.19%

6100-03-05 Water 1,432.36 1,190.00 242.36 120.37%

6100-03-06 Storage 3,795.14 3,870.00 -74.86 98.07%

6100-03-07 Sewer 1,290.01 1,400.00 -109.99 92.14%

Total 6100-03 Occupancy 111,809.12 110,870.00 939.12 100.85%

6100-04 Postage, Freight, Deliv

6100-04-01 Postage 7,927.88 12,500.00 -4,572.12 63.42%

Total 6100-04 Postage, Freight, Deliv 7,927.88 12,500.00 -4,572.12 63.42%

6100-05 Rentals



6100-05-01 Office Equipment 7,791.60 7,341.00 450.60 106.14%

Total 6100-05 Rentals 7,791.60 7,341.00 450.60 106.14%

6100-06 Supplies

6100-06-01 Office Supplies 13,057.08 15,830.00 -2,772.92 82.48%

Total 6100-06 Supplies 13,057.08 15,830.00 -2,772.92 82.48%

6100-07 Communications

6100-07-01 Office Phones 11,892.61 7,200.00 4,692.61 165.18%

6100-07-02 Cell Phones 7,109.23 8,330.00 -1,220.77 85.35%

6100-07-03 Internet 12,117.21 10,160.00 1,957.21 119.26%

Total 6100-07 Communications 31,119.05 25,690.00 5,429.05 121.13%

6100-08 Insurance

6100-08-01 D & O 3,460.05 3,330.00 130.05 103.91%

6100-08-03 General Liability 2,054.32 2,500.00 -445.68 82.17%

6100-08-04 Worker's Comp 11,501.95 9,160.00 2,341.95 125.57%

6100-08-06 Other Insurance 909.81 0.00 909.81 100.0%

Total 6100-08 Insurance 17,926.13 14,990.00 2,936.13 119.59%

6100-09 Tangible Personal Prop

6100-09-01 Equip =>$1,000

6100-09-01-01 Elec Equip 0.00 830.00 -830.00 0.0%

Total 6100-09-01 Equip =>$1,000 0.00 830.00 -830.00 0.0%

6100-09-02 Equip =<1000

6100-09-02-01 Computers

6100-09-02-01-01 < = 250 3,500.69 2,500.00 1,000.69 140.03%

6100-09-02-01-02 > = 250 0.00 2,500.00 -2,500.00 0.0%

6100-09-02-01 Computers - Other 0.00 0.00 0.00 0.0%

Total 6100-09-02-01 Computers 3,500.69 5,000.00 -1,499.31 70.01%

6100-09-02-02 Non Fixed Assets

6100-09-02-02-01 < = 250 417.19 410.00 7.19 101.75%

6100-09-02-02-02 > = 250 299.99 410.00 -110.01 73.17%

6100-09-02-02 Non Fixed Assets - Other 0.00 0.00 0.00 0.0%

Total 6100-09-02-02 Non Fixed Assets 717.18 820.00 -102.82 87.46%

6100-09-02-03 Electronic Equip

6100-09-02-03-01 < = 250 1,166.24 0.00 1,166.24 100.0%

6100-09-02-03-02 > = 250 0.00 0.00 0.00 0.0%

6100-09-02-03 Electronic Equip - Other 0.00 0.00 0.00 0.0%

Total 6100-09-02-03 Electronic Equip 1,166.24 0.00 1,166.24 100.0%

Total 6100-09-02 Equip =<1000 5,384.11 5,820.00 -435.89 92.51%

Total 6100-09 Tangible Personal Prop 5,384.11 6,650.00 -1,265.89 80.96%

6100-10 Quality

6100-10-02 Training Materials 1,010.16 410.00 600.16 246.38%

6100-10-03 Educ & Outreach 25.00 0.00 25.00 100.0%

6100-10-04 Provider Grants 0.00 0.00 0.00 0.0%

6100-10-05 Scholarships 20,753.00 16,660.00 4,093.00 124.57%

Total 6100-10 Quality 21,788.16 17,070.00 4,718.16 127.64%



6100-11 Travel

6100-11-01 Travel In-State (OA) 3,009.96 2,500.00 509.96 120.4%

6100-11-03 Travel - Local 17,296.83 20,830.00 -3,533.17 83.04%

6100-11-04 Travel - Board 143.85 410.00 -266.15 35.09%

Total 6100-11 Travel 20,450.64 23,740.00 -3,289.36 86.14%

6100-12 Other Expenses

6100-12-01 Bank Fees (Inc ACH) 3,263.35 2,080.00 1,183.35 156.89%

6100-12-02 Software 14.99 660.00 -645.01 2.27%

6100-12-03 Web Services

6100-12-03-01 EFS 0.00 0.00 0.00 0.0%

6100-12-03-02 Web Serv - Other 166.67 160.00 6.67 104.17%

6100-12-03 Web Services - Other 0.00 0.00 0.00 0.0%

Total 6100-12-03 Web Services 166.67 160.00 6.67 104.17%

6100-12-04 Other Emp Expend 2,147.75 1,660.00 487.75 129.38%

6100-12-05 Dues & Subscrip 1,235.44 3,600.00 -2,364.56 34.32%

6100-12-06 Tax, License, Fee 2,568.08 830.00 1,738.08 309.41%

6100-12-08 Misc/Other Current 520.00 0.00 520.00 100.0%

6100-12-09 Advertising

6100-12-09-01 Ad - General 3,957.38 3,790.00 167.38 104.42%

6100-12-09-02 Ad - Legal 998.05 1,160.00 -161.95 86.04%

Total 6100-12-09 Advertising 4,955.43 4,950.00 5.43 100.11%

Total 6100-12 Other Expenses 14,871.71 13,940.00 931.71 106.68%

6100-13 Employer Prov Sal & Ben

6100-13-01 Salaries 930,686.64 957,545.00 -26,858.36 97.2%

6100-13-02 Payroll Taxes 69,484.71 82,850.00 -13,365.29 83.87%

6100-13-03 Benefits - Reemploy 322.57 2,410.00 -2,087.43 13.39%

6100-13-04 Health Benefits 69,130.81 134,210.00 -65,079.19 51.51%

6100-13-05 Retirement Benefits 80,527.38 85,870.00 -5,342.62 93.78%

6100-13-06 Life,Disabiity,Other 19,869.32 31,460.00 -11,590.68 63.16%

Total 6100-13 Employer Prov Sal & Ben 1,170,021.43 1,294,345.00 -124,323.57 90.4%

6100-14 Direct Services - Child

6100-14-01 School Readiness

6100-14-01-01 97C00 0.00 0.00 0.00 0.0%

6100-14-01-02 97G00 128,521.23 133,821.00 -5,299.77 96.04%

6100-14-01-03 97GNW 587,217.74 613,953.00 -26,735.26 95.65%

6100-14-01-04 97GSD 241,981.71 231,557.00 10,424.71 104.5%

6100-14-01-05 97P00 2,895,821.59 2,945,388.00 -49,566.41 98.32%

6100-14-01-06 97R00 1,177,621.47 1,154,809.00 22,812.47 101.98%

6100-14-01-07 97GTA 884.48 885.00 -0.52 99.94%

6100-14-01-08 Match 126,767.35 0.00 126,767.35 100.0%

6100-14-01-09 97CF0 0.00 0.00 0.00 0.0%

6100-14-01-10 97IGS 0.00 0.00 0.00 0.0%

6100-14-01-11 97CSO 561.75 2,416.00 -1,854.25 23.25%

6100-14-01-12 97CSD 48,434.57 27,433.00 21,001.57 176.56%



6100-14-01-13 97CSQ 49,291.69 32,785.00 16,506.69 150.35%

Total 6100-14-01 School Readiness 5,257,103.58 5,143,047.00 114,056.58 102.22%

6100-14-02 VPK

6100-14-02-01 VPPRS - School Yr 3,654,908.61 3,335,340.00 319,568.61 109.58%

6100-14-02-02 VPPRS - Summer 25,052.31 41,660.00 -16,607.69 60.14%

6100-14-02-03 VPKSD 1,713.20 2,080.00 -366.80 82.37%

6100-14-02-04 VPPRP Prepay 19,250.93 0.00 19,250.93 100.0%

Total 6100-14-02 VPK 3,700,925.05 3,379,080.00 321,845.05 109.53%

Total 6100-14 Direct Services - Child 8,958,028.63 8,522,127.00 435,901.63 105.12%

6100-15 VPK Awareness Grant

6100-15-01 VPMNI 0.00 8,590.00 -8,590.00 0.0%

Total 6100-15 VPK Awareness Grant 0.00 8,590.00 -8,590.00 0.0%

6100-16 Program Advance

6100-16-01 SR Advance 684,725.00 0.00 684,725.00 100.0%

6100-16-02 VPK Advance 305,719.73 0.00 305,719.73 100.0%

6100-16-03 PFP Advance 33,475.00 0.00 33,475.00 100.0%

Total 6100-16 Program Advance 1,023,919.73 0.00 1,023,919.73 100.0%

6100-17 Performance Pilot Proje

6100-17-01 97PFA 4,422.58 13,500.00 -9,077.42 32.76%

6100-17-02 97PFC 0.00 0.00 0.00 0.0%

6100-17-03 97PMC 9,786.28 8,660.00 1,126.28 113.01%

6100-17-04 97PFPCG 0.00 0.00 0.00 0.0%

6100-17-05 97PFPHN 91,536.33 198,770.00 -107,233.67 46.05%

6100-17-06 97PFPPR 31,881.19 43,130.00 -11,248.81 73.92%

6100-17-07 97PFPCL 0.00 103,160.00 -103,160.00 0.0%

6100-17-08 97PFT 3,479.33 8,660.00 -5,180.67 40.18%

6100-17-09 UF - ELC Admin 0.00 0.00 0.00 0.0%

6100-17-10 UFCop Practitioner 10,925.00 0.00 10,925.00 100.0%

6100-17-11 UFCoP Facilitator 0.00 0.00 0.00 0.0%

6100-17-12 UF CLASS 0.00 0.00 0.00 0.0%

6100-17-13 UF WELS 0.00 0.00 0.00 0.0%

Total 6100-17 Performance Pilot Proje 152,030.71 375,880.00 -223,849.29 40.45%

Total 6100 Program Expenses 11,583,455.16 10,487,133.00 1,096,322.16 110.45%

8000 - Provider Disbursement8000-01 SR 0.00 0.00 0.00 0.0%

8000-02 VPK 0.00 0.00 0.00 0.0%

8000-03 VPK PP 0.00 0.00 0.00 0.0%

8000-04 CSQ 74.65

Total 8000 - Provider Disbursement 74.65 0.00 74.65 100.0%

9000 Bad Debt 0.00

Total Expense 11,588,751.44 10,487,133.00 1,101,618.44 110.5%Net Income -21,475.22 60,741.00 -82,216.22 -35.36%


Narrative Budget ReportApril 2017

Spending Rate:

Below are the actual rates for each program, which are also broken out by non-direct services and direct services, and the agency wide spending rates for July through April 2017:

School Readiness Overall Spending Rate: 80.67% Non-Direct Services: 77.49% Direct Services (Match/Advance Removed): 81.56% At this point in the fiscal year, we should be approximately 83% expended.

VPK Overall Spending Rate: 90.49% Non-Direct Services: 86.53% Direct Costs (Advance Removed): 90.64% At this point in the fiscal year, we should be approximately 83% expended. It is important to note

that the VPK program is funded based on the estimated number of four year olds in the county. When we serve more than the expected number, our spending rate is increased; however, we must enroll all children who request VPK services.

Agency Spending Overall Spending Rate: 83.99% Non-Direct Costs: 77.80% Direct Costs (items removed as above): 85.14%

Spending Rate Threshold: Below is a list of the thresholds that are required for each OCA and the actual percentage year to date.

School Readiness Program:OCA Threshold Actual Spending Year to

DateAdministration Max 5% 4.67%Admin/Non Direct/Quality Max 22% 21.13%Infant & Toddler Min $101,323 $96,198 (94.94%)Quality Min 4% 9.10%Direct Services Min 78% 78.87%

Voluntary Pre-Kindergarten:OCA Threshold Actual Spending to DateAdministration 4% of Direct Services

Expenses3.65%

Direct Services 96%

Executive Director’s Report

Membership:


1.2.3.4.5.6.7.8.9.

10.11.12.13.14.15.16.

Board MembersAlexa MillsBarbara LockeConnie Mahan*Dale FrenchGailen Spinka* Heidi RandJeanie DavisJJ Kenney* Linda BarberWoodroe Fugate*Robert BradburnRob Wardlow*Ryan HausnerBrian ColemanSonya WardenSue Cohill Fogarty*

1.2.3.4.

1.2.3.4.5.6.

Executive CommitteeRob WardlowJJ KenneyGailen SpinkaRyan Hausner

Administrative CommitteeRob WardlowGailen SpinkaJJ KenneyJeanie DavisRyan HausnerSonya Warden

*Indicates Private Sector

1.2.3.4.

1. 2.3.4.5.

Marketing Committee Barbara LockeGailen SpinkaRyan HausnerHolly Bussard

Review Hearing Committee Linda Barber (No Alternate)Gailen Spinka (No Alternate)Jeanie Davis (No Alternate)Ryan Hausner (No Alternate)Woodroe Blake Fugate (No Alternate)

1. The following chart provides Board Member representation by ELCNC regions. Citrus6 Members (37.5%)

Dixie, Gilchrist, and Levy6 Members (37.5%)

Sumter4 Members (25%)

1. Gailen Spinka2. JJ Kenney3. Linda Barber4. Rob Wardlow5. Brian Coleman6. Sue Cohill Fogarty

1. Alexa Mills2. Barbara Locke3. Dale French4. Woodroe Fugate5. Ryan Hausner6. Sonya Warden

1. Connie Mahan2. Heidi Rand3. Jeanie Davis4. Robert

Bradburn

2. There are six Private Sector Members, which represents 37.5% of the Board.

3. The ELCNC’s goal is to recruit two additional Sumter County Private Sector Board Members. If the ELCNC achieves this goal, all regions will be represented equally and private sector membership will represent 44% of the Board.


Finance Department Update:

School Readiness Match Report and Projections:

Month Citrus CountySumter County Status

July $6,117.49 $5,386.94 Actual

August $6,168.84 $5,660.63 Actual

September $5,716.53 $5,360.51 Actual

October $5,586.76 $5,266.84 Actual

November $6,717.24 $6,300.86 Actual

December $6,845.49 $6,531.03 Actual

January $6,945.11 $6,569.51 Actual

February $6,300.04 $6,215.91 Actual

March $7,485.98 $7,627.45 Actual

April $7,084.83 $6,925.60 Actual

May $7,084.83 $6,925.60 ProjectedJune $7,084.83 $6,925.60 ProjectedTotal $79,137.97 $75,696.48 ProjectedTotal Match Committed $72,188.83 $28,010.44

Variance ($6,949.14) ($47,686.04)

Gold Seal Report and Projections:


GOLD SEAL PROVIDER REPORTSchool Readiness

Month

Total Gold Seal Budget: $304,217

Total INT Budget

Total Gold Seal Expenditures Remaining Budget

Jul-16 $23,892.34 $280,325 Aug-16 $24,067.41 $256,257 Sep-16 $21,769.34 $234,488 Oct-16 $21,789.24 $212,699 Nov-16 $24,589.54 $188,109 Dec-16 $24,142.67 $163,966 Jan-17 $24,546.44 $139,420 Feb-17 $23,637.12 $115,783 Mar-17 $27,913.88 $87,869 Apr-17 $25,705.59 $62,163 May-17 $25,705.59 $36,458 Jun-17 $25,705.59 $10,752

Enrollment: The following represents School Readiness and VPK enrollment by county:

County # of SR children enrolled

# of VPK children enrolled

Citrus 837 778Dixie 49 106Gilchrist 98 121Levy 429 253Sumter 596 486Total 2009 1744

School Readiness Waitlist: As of the end of April 2017, there were 34 children on the waitlist.

AprilInfant Toddler Two Three Four Five S.A. Total

2017

Citrus 0 2 6 1 2 0 6 17

Dixie 0 0 0 0 0 0 0 0

Gilchrist 0 2 1 2 0 0 0 5

Levy 2 0 0 4 2 1 1 10

Sumter 0 0 0 0 0 0 2 2

Total 2 4 7 7 4 1 9 34


EDUCATION DEPARTMENT ACTIVITES FY 2016-2017

Months included: July – April

School Readiness Child Screening Program Training Program# of screenings completed by parents/caregivers 1,257 Citrus DGL Sumter# of parents/caregivers who opted out of screening 215

# of training hours provided or facilitated 135 143 123.5

# of screenings with noted areas of concern 481 # of training participants 200 214# of referrals provided 183 TIP Program expenditures $7,035.5

0$7,440.00 $6,382.50

Contract Monitoring Activities Performance Funding Project Activities

School Readiness Program # of participating programs 12

# of monitors completed 41# of MMCI training hours offered by ELC staff 40

Average score achieved 95.9% # of MMCI participants 32Common concerns noted Records maintenance, adequate

system for documenting parent fee collection

# of TA visits conducted 88

Voluntary Prekindergarten Program# of participants in Early Learning Florida courses 32

# of monitors completed 42Average score achieved 99.85%Common concerns noted N/A

Child Passenger Safety Program Activities

Citrus ELC and Sheriff

Dixie/Gilchrist/LevyELC and DOH

SumterELC and Sheriff

Number of inspections completed 223 111 73Number of seats correct upon arrival 26 10 2Number of installations for newborns 41 15 5% of seats incorrect upon arrival (misuse rate) * 70% 77.4% 90%Number of seats provided (includes installations for newborns) 129 89 58Number of caregivers educated 203 93 57Number of community events attended 21 6 6Number of contacts at community events 1,237 203 150Number of media releases 43 17 13Client fees collected $3,107 ** $1,035 ELC/$980DOH *** $590 ELC / $670SO Donations received $300 Agape House

$2,000 Pilot Club$225 Children’s Alliance $2,500 United Way

* Misuse rate is calculated by subtracting the number of correct seats and new installations from the total number of inspections completed, and dividing the balance by the total.** Client fees from seats provided through the Citrus Sheriff’s office are provided to the ELC for the car seat program.*** Client fees from seats provided by the Department of Health are used by the DOH to purchase additional seats for their clients.**** Client fees from seats provided by the Sumter Sheriff’s office are used by the Sheriff’s office to purchase additional seats for their technicians to distribute.



Eligibility Department Update:Referral Type 2016-17 Aug Sep Oct Nov Dec Jan Feb March April May June TOTAL ALL COUNTY TOTAL TO DATE

PS (Protective Service)

Child from a family under DCF'ssupervision for abuse or neglect

Citrus 12 7 7 7 19 7 6 35 6 8 114

190DGL 3 4 3 1 0 1 2 6 3 2 25

Sumter 13 9 2 1 2 8 7 4 5 0 51

PI (Protective Investigation)

Child from a family that DCF isinvestigating for child abuse or neglect

Citrus 17 5 0 4 1 2 9 7 3 1 49

88DGL 4 1 1 2 3 4 2 5 0 0 22

Sumter 1 3 0 2 2 2 0 5 2 0 17

FOSTER

Child placed in foster care under DCF'ssupervision due to abuse or neglect

Citrus 7 7 5 3 0 0 0 9 1 3 35

50DGL 0 0 0 0 0 2 0 0 0 0 2

Sumter 4 0 2 2 1 1 0 1 2 0 13

CAREERSOURCE

Needy families receiving cash assistance required to participate in job training

and support services

Citrus 0 4 2 6 3 10 2 4 1 0 32

75DGL 9 3 0 1 1 1 4 2 5 0 26

Sumter 2 4 0 0 3 5 1 0 2 0 17

D. VIOLENCE

Child in custody of parent that is a victimof domestic violence and residing in a

certified domestic violence center

Citrus 0 0 3 0 0 0 0 0 0 0 3

13DGL 0 0 0 0 3 0 0 6 0 0 9

Sumter 0 0 0 0 0 0 1 0 0 0 1

DIVERSION

Family participating with departmentprescribed activities: education, health

services, work program

Citrus 4 0 2 2 2 3 0 0 0 0 13

54DGL 3 3 0 0 0 0 0 0 0 0 6

Sumter 11 6 5 0 0 1 6 6 3 3 35

HOMELESS

Child in custody of parent that has beendeclared homeless by a DCF designated

lead agency

Citrus 3 0 3 0 1 0 1 0 0 0 8

14DGL 0 0 0 0 0 0 0 0 0 0 0

Sumter 1 0 0 2 0 0 0 0 3 0 6


Public Relations Report:Months included: April-June 2017

Agency Presentations Sumter County Public Library Dixie Chamber of Commerce Wildwood Rotary Club

Community Involvement Salvation Army Partnership Mtg, Sumter United Christian Services of Dixie CountyPress Release – Dixie County Advocate, Board RecruitmentDixie Transportation Disadvantaged Coordinating Board MeetingUnited Way Lake & Sumter Annual Campaign

University of Florida Early Learning InterviewSumter Board of County Commission MeetingGilchrist Transportation Disadvantaged Coordinating Board MtgDixie Chamber Business ExpoKids Central Wildwood Family Resource Center MtgSumter County Children’s Alliance MtgLevy Transportation Disadvantaged Coordinating Board MtgCEMEX Earth Day Event – Sumter CountyHealthy Families Mtg – SumterCitrus Transportation Disadvantaged Coordinating Board Mtg

Grant Writing United Way of Citrus CountyCentral Florida FoundationCommunity Bank & Trust of Florida

Community Wide Initiatives United Way Lake & Sumter / Master Teacher Program League of Women Voters VPK Study, Sumter American Association of University Women VPK Study, Sumter

Child Abuse Prevention Pinwheel Gardens Give Day Tampa Bay Online Fundraising Campaign 2017 Children’s Week Hanging of the Hands

The Villages Woodworking Club Toy Donation


Documents

Early Learning Coalition of the Nature Coast, School ... 7 2017 Bo… · Web viewRyan Hausner seconded the motion. Motion carried unanimously. Consent Agenda Board Minutes – February