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Dear EAP Parents, Now that your student has decided to study abroad, you may have some concerns. Staying informed about your student’s program is the best way to allay any fears. UCEAP’s website has a “Parent’s Guide” online. Please visit http://eap.ucop.edu/ForParents/Pages/default.aspx for more in-‐depth information regarding the following topics. Do not hesitate to
Preparing for Departure… Before departure, your student will undergo a rigorous application and orientation process. UCEAP provides students with an in-‐depth guide particular to their host country. Encourage your student to share this information with you, along with the contact information for UCEAP and the Study Center at their host University. Go through the “Checklist for Family Members,” provided by UCSD at Parent Orientation, with your student and ensure you complete all steps.
EAP Policies… Your student must complete the Student Agreement and Waiver of Liability with UCEAP prior to departure. Ensure that you and your student understand the implications of this contract. While abroad, your student is still a UC student and is subject to UC policies, as well as UCEAP regulations. Students must follow all policies or face dismissal from the program. These policies are in place to ensure the students’ safety while abroad. Please refer to UCEAP website for specific policies regarding Academic Conduct, Student Insurance, Program Suspension, Sexual Harassment, Student Conduct and Discipline, Student Privacy, Student Travel, and Substance Abuse. Remember, your student is considered as an adult by the University. FERPA laws restrict your accessibility to your student’s records. Please contact your student directly for inquiries.
Academic Information… EAP students earn UC credit while abroad. During the application process, students will pick possible courses and discuss their transferability with their College, Major Department, and Minor Department. Students who wish to receive GE, major, or minor credit for their coursework must petition these courses upon their return to UCSD. Remind students to save all their coursework while abroad, including syllabi, tests, and quizzes.
Finances… Please be aware of the payment schedule and the financial penalties for withdrawal for your student’s EAP program. All payments must be made to UCEAP, not to UCSD. UCEAP provides payment coupons to the student to facilitate this process.
UCE EAP Parent’s Guide
Supporting your Student While Abroad… The student will receive a great deal of support from on-‐site staff at their host University, including academic advising, program details, personal issues, and a cultural orientation; urge your students to contact them regularly. Your student will face multiple challenges during their first few weeks. Be patient and supportive. Encourage students to explore their new surroundings, make new friends, and immerse themselves in the culture. Contact UCEAP if you are worried about the well being of your student.
Communication… Modern technological advances make communicating with your student easy and affordable. However, communication methods might not be as accessible to your student while they are abroad. Please keep this in mind when waiting to hear from your student, especially upon their arrival. It is essential that you establish a communication plan before they depart. Gather all their contact information, including email, address, phone number (if available), Skype screen name, etc. You may also want to purchase you and your student a calling card to ensure communication if an Internet connection is not available.
Health, Safety, and Emergencies… In order to maintain their health and safety while abroad, students should follow all pre-‐departure instructions and keep themselves well informed. Review any health and safety information that your student is given during pre-‐departure orientation. UCEAP guidelines are designed to minimize students’ risks while abroad, and therefore, students need to follow them. If students travel on weekends or breaks, urge them to inform their Study Center about their itinerary; this is important if any emergency situation should arise. Make sure students take emergency contact numbers with them if they travel. UCEAP has an emergency 24-‐hour hotline: +1 (805) 493-‐4762. UCEAP staff members are trained to handle emergency situations and have plans in place to help the student in any situation.
Insurance… Students are required to participate in the UCEAP 24/7 worldwide insurance plan while abroad. The plan will start 14 days before their program start date and will cover 31 days after the program’s end. Students can have their vaccinations covered as well as required medications, but they must be completed within this time frame. The plan covers health/accident coverage, emergency evacuation, repatriation, prescription drugs, lost baggage or property, trip interruption, trip delay, etc.
Returning to UCSD… Upon returning to UCSD, your student may experience reverse culture shock. In order to reduce these feelings, encourage your student to stay in contact with the Programs Abroad Office on campus. Many events are organized specifically for returnees. We also provide help with academic re-‐entry.