E-Tender Notice no-: 02/ UCDF//2018-19, Date-03.05 · Tender rate must be filled on Bill OF Quantity (BOQ) file (Excel file) and upload on E-procurement portal at the time of online

UTTRAKHAND CO-OPERATIVE DAIRY FEDERATION LTD,

MANGAL PARAO,HALDWANI(NAINITAL)-263139

PH. NO. 05946-255867,255358. FAX NO. 05946-252050

E-Tender Notice no-: 02/ UCDF//2018-19, Date-03.05.2018

Part-I (Marketing)

TYPE OF WORK:

Supply of Following Marketing Packaging Materials-

1. Multi colour HIP/PP/PP(IML) Cups, capacity – 100/200/400 gm

2. Multi colour Aluminum foils/Lids for 100/200/400 gm HIP/P.P cups

3. Supply of Plastic Milk/Dahi Crates

4. 3-Layer Milk Poly Film

5. Supply of Paneer/Khoya Laminated Pouch

6. Supply of 200 ml PP bottles with lid and wad. Part-II (P&I)

TYPE OF WORK:

Supply of Following P & I Materials-

1. ISI Marked Aluminum Milk Can with Lids and Extra Lids.

2. HDPE Bags For Packing of Cattle feed and compact feed block

3. Supply of following Consumable Item for DPMCU-

1- Daily/Weakly Cleaning Solution,

2- Printer Paper Roll

3- , Milk Analyzer plastic beaker Cap(20-25ml)

Part-III (Engg.)

S.

N.

Name of Work Qty

(No)

Tentativ

e Work

value

EMD

(Rs. )

Tender

Documen

t Fee of

Work

Rate

Validity

period

Comple

tion

period

1 S.I.T.& C of D. G. Set,

Cap- 62.5 KVA 1 Rs. 6.50

Lakhs

19,500

.00

1180.00 90 Days 90

Days

2 S.I.T.& C of Automatic

Paneer making unit 2 Rs. 26.0

Lakhs

75,000

.00

2360.00 90 Days 90

Days

3 S.I.T.& C Ammonia

Compressor, IBT coils &

condenser coils

1 Rs. 20.00

Lakhs

60,000

.00

1770.00 90 Days 90

Days

2

UTTARAKHAND CO-OPERATIVE DAIRY

FEDERATION Ltd.

Mangal Parao, Haldwani - 263139 (Nainital)


E-tenders are invited by the undersigned in two bid system

for Supply of milk poly film, HDPE Dahi cups, Aluminum cup

lids, Laminated Poly pouch, PP Bottle, HDPE Cattle feed/Bhusa

block bags, PPE pouch, milk cans, DPMCU

consumable(cleaning chemicals, printer paper role, sample

beaker etc), SIT & C of D.G. Set, Automatic Paneer making

unit, Ammonia compressor, IBT coils, condenser coils at

member milk union from reputed manufactures/authorized

dealers up to 5 PM on 18.05.2018 which will be opened on

19.05.2018 at 11 AM. Tender documents may be

downloaded/uploaded from E-tender portal

http://www.uktenders.gov.in Managing Director

http://www.uktenders.gov.in/

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E-Tender Notice no-: 02/ UCDF//2018-19, Date-03.05.2018 E-tenders are invited by the undersigned, in two bid system, from experienced, reputed and

financially sound Manufacturers/ Authorized Dealers for the following Materials/equipments, on or

before 18.05.2018 up to 5 PM. The tenders will be opened at 11.00 AM on 19.05.2018 before the

bidders who may like to be present.

Part-I (Marketing)







6. Supply of 200 ml PP bottles with lid and wad.

Part-II (P&I)


1- ISI Marked Aluminum Milk Can with Lids and Extra Lids.

2- HDPE Bags For Packing of Cattle feed and compact feed block

3- Supply of Consumable Item for DPMCU(Daily/Weakly Cleaning Solution, Printer Paper Roll),

Milk Analyzer plastic beaker Cap(20-25ml)

Part-III (Engg)

S.

N.

Name of Work Qty

(No)

Tentative

Work

value

EMD

(Rs. )

Tender

Document

Fee of

Work

Rate

Validity

period

Complet

ion

period

1 S.I.T.& C of D. G. Set, Cap- 62.5

KVA 1

No.

Rs. 6.50

Lakhs

19,500.

00

1180.00 90 Days 90 Days

2 S.I.T.& C of Automatic Paneer

making unit 2

Jobs

Rs. 26.0

Lakhs

75,000.

00

2360.00 90 Days 90 Days

3 S.I.T.& C Ammonia Compressor,

IBT coils & condenser coils 1

Job

Rs. 20.00

Lakhs

60,000.

00

1770.00 90 Days 90 Days

Tender Norms, availability and submission of E-tender:

1- Tender document fees – As per mentioned above according to individual work (including GST

@ 18%)

2- Tender is available online on website http://www.uktenders.gov.in and can be downloaded or

uploaded from the given website. Bidders can register, free of cost, on the tender website. For

the same bidder should have DSC (Digital Signature Certificate) issued by any recognized

organization. If any bidder has not no DSC, he may obtain the same from any recognized

organization. Without having a valid DSC bidder will not be able to download or upload tender.

The bidder will have to upload scan copy of required documents with the technical bid.

3- EMD - All tender bids should be accompanied by earnest money deposit, as mentioned above,

either in the form of a Demand Draft drawn on any Nationalized/scheduled Bank in India,

Term Deposit Receipt/ Fixed Deposit Receipt, Bankers Cheque issued by any

Nationalized/scheduled in India in favor of Uttarakhand Cooperative Dairy Federation Ltd,


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payable at Haldwani, The validity of EMD should be 45 days from the last date of validly of the

tender , but the period may be extended as per requirements. All bidders may note that EMD

submitted in the form of a cheque will not be considered. EMD may also be deposited in the

form of cash with the account section of the UCDF and cash receipt should be attached with the

tender.

4- Any tender bid which is not accompanied with the Earnest Money Deposit will be summarily

rejected and no exemption shall be granted to any of the bidders in this regard.

5- Availability of the E-tender on tender website : 04.05.2018, from 02.00 PM

6- Start date for downloading/uploading the E-tender : 04.05.2018, from 04.00 PM

7- Last date for uploading the E-tender : 18.05.2018, up to 5.00 PM.

8- Date of opening of E-tender : 19.05.2018, from 11.00 AM

9- The detail information regarding the E-tender may be obtained from the tender website

http://www.uktenders.gov.in.

10- UCDF will not be responsible for any problems faced by the bidder due to any technical fault

occurred in the website while downloading or uploading the tender. For the same no time

relaxation will be allowed to the bidder.

11- Except original EMD and Tender Fee, other hard copy document will not be considered in

technical bid opening process. Only online uploaded documents will be considered during

technical bid opening process.

12- The bidder will have to mention unit rates of each item in numerals as well as in words.

13- The rates quoted, by the bidder, should be FOR site inclusive of all prevailing taxes and duties.

14- Original copy of EMD and Tender Fee must be provided to this office on or before 18.05.2018,

up to 5:00 PM.

15- Conditional tenders will not be accepted.

16- Undersigned reserves the right to reject any or all tenders without assigning any reason.

S/d

Managing Director, UCDF Haldwani


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E-Procurement Program

E-tender Notice No: E-Tender Notice no-: 02/ UCDF//2018-19, Date-03.05.2018

Date of E-Tender Publishing on E-tender

portal http://www.uktenders.gov.in

04.05.2018, from 03.00 PM

Date and time of start of downloading &

uploading of tenders on E-tender portal

04.05.2018, from 04.00 PM

Procedure of downloading Tender

document and uploading of tender

document on E-tender portal

Tender document will be available online on E-Procurement

portal https://uktenders.gov.in .

Bidders must be registered on E- Procurement portal before

going for tendering process. Registering on the E- Procurement

portal is absolutely free.

Bidders should have a Digital signature Certificate (DSC Token)

before going into tendering process.

The bidders could obtain DSC from any recognized

organization. Information regarding obtaining DSC token is

available on website https://uktenders.gov.in .

All Updated information regarding tender correction and

withdraw could be obtained from the website

https://uktenders.gov.in .

Tender document fee, EMD amount (in original) as prescribed in

the Tender Technical bid, will have to be submitted to U.C.D.F

Ltd. Haldwani on or before 18.05.2018, up to 5.00 PM. The

online submitted technical bid documents should be self attested

by the bidder.

Only those E- tenders will be opened for which tender document

cost and tender EMD amount have been submitted in original to

the U.C.D.F Ltd Haldwani, on or before 18.05.2018, up to 5.00

PM.

Only before tender submission time, online uploaded technical

bid required document, will be considered during technical bid

opening and hard copy of same will not considered except EMD

and Tender Fee.

Tender rate must be filled on Bill OF Quantity (BOQ) file (Excel

file) and upload on E-procurement portal at the time of online

tender submission.

Only Tender Fee and EMD amount will be acceptable in off line

mode before last date & time of tender submission.

Last date of Tender Submission on E-

Procurement Portal

18.05.2018, up to 05:00 PM

Date and time of opening of Technical

Bids on E-Procurement Portal

19.05.2018, from 11:00 AM

Date and time of opening of Financial Bid

on E-Procurement Portal

Will be informed after successfully opening of technical bid.

Tender opening place Uttarakhand Co-operative Dairy Federation, Mangal Parao,

Haldwani, Nainital


https://uktenders.gov.in/



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INSTRUCTIONS TO BIDDERS for online bid submission

A. INTRODUCTION

1- DEFINITIONS: a) "The Purchaser" means the Uttarakhand Co-operative Milk Unions.

b) "The Tender Inviting Authority” Means MD, Uttarakhand Co-operative Dairy Federation Ltd.

c) "The Bidder" means the individual or firm who participates in this tender and submits its bid.

d) "The Supplier" means the individual or firm supplying the goods under the contract.

e) "The Goods" means all the Marketing Packing material like milk poly film, Dahi cups, pouches,

bags etc., P &I Material like Milk Cans, Electronic equipment, machinery, and/or other

materials, which the Supplier is required to supply to the Purchaser under the contract.

f) "The Letter of Intent" means the intention of Purchaser to place the Purchase Order on the

bidder.

g) "The Purchase Order" means the order placed by the Purchaser on the Supplier signed by the

Purchaser including all attachments and appendices thereto and all documents incorporated by

reference therein. The purchase order shall be deemed as "Contract" appearing in the document.

h) "The Contract Price" means the price payable to the Supplier under the purchase order for the

full and proper performance of its contractual obligations.

i) "Validation" is a process through which the equipment/System is tested to ascertain its

performance against set technical standards as per Tender Specification. Validation is carried out

in simulated field environment and includes stability, reliability and environment tests.

2. ELIGIBLE BIDDERS: The Bidder must read and have Fulfill, S.No-2 (Eligibility Criteria) clause of tender‟s

“GENERAL TERMS & CONDITIONS” before submitting the bid, and otherwise bid of that

particular bidder will be rejected during technical bid evaluation process.

3. COST OF BIDDING: 1. The bidder shall bear all costs associated with the preparation and submission of the bid. The

Purchaser, will not be responsible or liable for these costs in any case, regardless of the

conduct or outcome of the bidding process.

2. The bidder must have to submit Tender Fee before submission of bid, either the form of DD

in favor of MD, Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani

(Nainital) payable at haldwani or Cash Deposit in office of Tender Inviting Authority

Account Department”.

4. INSTRUCTION FOR ONLINE BID SUBMISSION:

Instructions to the Bidders to submit the bids online through the Procurement Portal

for e Procurement at https://uktenders.gov.in 1) The Bidder should have a valid Digital Signature Certificate (DSC) issued by any Certifying

Authority recognized by CCA India on eToken/SmartCard.

2) Bidder need to login to the site through their user ID/ password chosen during

enrollment/registration on E-procurement Portal.

3) Contractor/Bidder may go through the tenders published on the site and download the

required tender documents/schedules for the tenders he/she is interested.

4) After downloading / getting the tender document/schedules, the Bidder should go through

them carefully and then submit the documents as asked, otherwise bid will be rejected.

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5) If there are any clarifications, this may be obtained online through the tender site, or thro‟ the

contact details. Bidder should take into account the corrigendum published before submitting

the bids online.

6) It is construed that the bidder has read all the terms and conditions before submitting their

offer. Bidder should go through the tender schedules carefully and upload the documents as

asked; otherwise, the bid will be rejected.

7) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the

tender document/schedule and generally, they can be in PDF and other formats which

acceptable by the portal. If there is more than one document, they can be clubbed together

and can be provided in the requested format. Bidders Bid documents may be scanned with

100 dpi with black and white option. However of the file size is less than 1 MB the

transaction uploading time will be very fast.

8) Bidder should submit the Tender Fee/ EMD as specified in the tender. The original should be

posted/couriered/given in person to the Tender Inviting Authority, within the bid submission

due date & time for the tender. Scanned copy of the instrument should be uploaded as part of

the offer.

9) The bidder has to select the payment option as offline to pay the Tender FEE/ EMD as

applicable and enter details of the instruments.

10) The details of the DD/any other accepted instrument, physically sent, should tally with the

details available in the scanned copy and the data entered during bid submission time.

Otherwise submitted bid will not be acceptable.

11) The bidder has to upload the relevant files required as indicated in the cover content. In case

of any irrelevant files, the bid will be rejected.

12) If the price bid format is provided in a spread sheet file like BoQ_price bid.xls, the rates

offered should be entered in the allotted space only and uploaded after filling the relevant

columns. The Price Bid/BOQ template must not be modified/replaced by the bidder; else the

bid submitted is liable to be rejected for this tender.

13) The bidders are requested to submit the bids through online e-tendering system to the Tender

Inviting Authority (TIA) well before the bid submission end date & time (as per Server

System Clock). The TIA will not be held responsible for any sort of delay or the difficulties

faced during the submission of bids online by the bidders.

B. AMENDMENTS OF BID: a) At any time, prior to the date of submission of bids, the Purchaser may modify the bid

documents by amendments, for any reason whether at its own initiative or in response to a

clarification requested by a prospective Bidder .

b) The amendments shall be notified online only through corrigendum, if any.

c) Ignorance of online published corrigendum by the bidder, before the last date of tender

submission. The Purchaser will not be responsible or liable for any case of failure during

bidding and bid opening process.

C. PREPARATION OF BIDS:

1. DOCUMENTS COMPRISING THE BID: Online bids under two Bid/envelope/ cover system comprising of

1- The Technical bid should be submitted online on Website http://uktenders.gov.in

In Technical Bid Submission Bidder will have to upload all required document for respective

Tender in online technical bid Bid Section.

2- Financial bid should be submitted online on Website http://uktenders.gov.in In Financial Bid, Bidder will have download a BOQ(Excel File) from tender portal. And fill own rates,

for all items into BOQ Excel File and upload online if Financial Bid Section.

http://uktenders.gov.in/

http://uktenders.gov.in/

8

D. OPENING OF BIDS:

Bid will be Open in Two Part-

1- Technical Bid open

2- Financial Bid open

E- BID OPENIN PROCESS- 1. Bid opening committee will open the bids online in the presence of bidders or their authorized

representatives who chose to attend on opening date and time. Also the bidders can participate

online during the bid opening process from their remote end thru their dashboard. The bidder‟s

representatives, who are present, shall sign in an attendance register.

2. A maximum of two representatives for any bidder shall be authorized and permitted to attend the

bid opening process physically.

3. The date fixed for opening of bids, if subsequently declared as holiday by the Govt., the revised

date of schedule will be notified. However, in absence of such notification, the bids will be

opened in the next working day, time and venue remaining unaltered.

F. CLARIFICATION OF BIDS:

1. To assist in the examination, evaluation and comparison of bids the Bid opening committee may,

at its discretion ask the bidder for the clarification of its bid. The request for clarification and the

response shall be in writing. However, no post bid clarification at the initiative of the bidder shall

be entertained.

G. TECHNICAL EVALUATION: 1. Bid opening committee shall evaluate the technical bids to determine whether they are complete,

required securities/ sureties have been furnished, the documents have been properly signed and

the bids are generally in order and would upload the result of Technical Evaluation online on

Portal.

Note-

Prior to the Financial Bid opening, the Bid opening committee will determine that, whether

all Bid which has been submit before last date of submission, are technically eligible for

opening of financial bid. If they wouldn’t able to fulfill the criteria or term and condition of

technical bid, they could be disqualified by the Bid opening committee during Technical Bid

opening process.

H. FINANCIAL BID OPENING/ FINANCIAL EVALUATIONS:

1. The Bid opening committee shall shortlist those who are eligible and have submitted

substantially technical responsive bid for opening of financial bid. Successful Bidders would be

called to attend opening of financial bids. The Financial Bids of Technically unsuccessful

bidders would not be opened unopened by Purchaser. 2. The Bill of Quantity / Price Bid if found modified/tampered by the bidder except for the permitted cells,

then the bid will be rejected.

I. AWARD CONTRACT:

1. The L1 bidder will have to submit item Base rate and raw material cost against Base Rate during

tender submission period.

2. Before Contract awarded an agreement will be done as per ANNEXURE ‘D’. For that bidder will

bring Non-Judicial Stamp Paper of Rs. 100.00.

3. After submission the above document, L1 bidder will get contract for respective item.

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Part-I

TYPE OF WORK:







6. Supply of 200 ml PP bottles with lid and wad.

10

Earnest money detail-

-

CA

TE

GO

RY

Name of Work/Item Approx

Qty (No)

EMD

(Rs. )

Tender

Document

Fee of

Work

Rate

Contract

period

(approx)

1 Supply of Dahi Cups-

a. 100gm, HIPS Dahi cups-

b. 200gm HIPS Dahi cups

c. 400gm HIPS Dahi cups

d. 100 gm HIPS yoghurt cups.

e. 100 gm PP Cheena Rabri cups

120 Lacs 1.00

Lakhs

Rs. 4720.00

(With

GST)

As above,

300 days

2 Supply of Aluminum Foil (Lids) for

Dahi cup –

. 100gm, HIPS Dahi cups Lid-

b. 200gm HIPS Dahi cups Lid

c. 400gm HIPS Dahi cups Lid

d. 100 gm HIPS yoghurt cups Lid

e. 100 gm PP Cheena Rabri cups Lid

120 Lacs 0.75

Lakhs

Rs. 2950.00

(With

GST)

As above,

300 days

3 Supply of Plastic Milk Crates- 12 liter

capacity, recommended make-

Nilkamal, Prince, Supreme or

equivalent

1,2000 Nos

0.75

Lakhs

Rs. 2950.00

(With GST)

As above,

300 days

4 Supply of Plastic Dahi crates- 6 liter

capacity. recommended make-

Nilkamal, Prince, Supreme or

equivalent

4000 NOS

5

Supply of milk poly films 300 M.T. 9.00

Lakhs

Rs. 4720.00

(With GST)

As above,

300 days

6 Supply of Paneer Laminated

pouch/Supply of Khova Laminated

pouch

23,50,000

pouches

0.75

Lakhs

Rs. 2950.00

(With GST)

As above,

300 days

7 Supply of 200 ml PP bottles with lid

and wad.

1,50000

Nos

0.24

Lakhs

Rs. 1180.00

(With GST)

As above,

300 days

Note-Individual Item wise rates will be accepted, and lowest item rate bidder will be awarded

tender for that particular item.

11

Technical Bid Required Document

Upload the Following Document online in Technical bid of tender. Only online uploaded

document will be considered in technical bid except EMD and Tender Fee. EMD and

Tender Fee must be submitted before last bid submission time of tender.

1) Registration Certificates of firm/manufacturer/fabricator, In case of dealers/distributor

Authorization letter from manufacturer (Self attested Copy).

2) GST registration document. (Self attested Copy).

3) PAN Card. (Self attested Copy).

4) Earnest Money deposit DD/Receipt. (Self attested Copy).

5) Tender document fee deposit DD/Receipt. (Self attested Copy).

6) Work Experience: (Self attested Copy of Purchase orders with its satisfactory completion

certificates).–The bidder should have executed works of similar nature, minimum 25 % in

quantity/amount (at least one in last 5 consecutive Years). For the proof of the same, bidder

should submit purchase orders and its satisfactory performance/completion report issued by the

any government/semi government/PSU/Autonomous/co-operative/Reputed Private organizations,

in past five consecutive years, from the date of tender publishing.

Note- Under the Work Experience Documents, both the documents Work Purchase orders

and its satisfactory completion certificates would be required. In case of failure to submit

any one document from above said Work Experience Document bidder’s technical bid will

be considered as rejected for financial bid.

7) CA certificate with year wise declaration, for last 3 Year Annual turnover reports, which should

not be less than 50% of work value annually, since last 3 consecutive years.

8) Tender Acceptance Letter (ANNEXURE -A) should be filled, signed and stamped/certified

properly.

9) An affidavit regarding Non-blacklisting or otherwise as per ANNEXURE „B‟ duly attested by

the oath commissioner is required to be attached in support thereof.

NOTE: (Causes of rejection in the tender)

1. Please do not upload any booklet or heavy documents in Technical Bid. In case of failure of

downloading of the above document due to heavy document uploading, this could be the cause of

rejection.

2. Except EMD and Tender document fee document, no other above said document accepted in offline

mode before the tender submission date and time.

3. Please carry all the originals of the uploaded document with us for verifying during Technical bid

opening/Evaluation process.

Financial Bid:

1. In Financial Bid, Bidder will quote rates, for all items on BOQ Excel File as per format, and submitted

online.

2. Offline quoted rates will not be considered for financial bid opening.

3. After opening of financial bid and before getting award contract, L1 bidder will have to submit item Base

rate and latest raw material cost against base rate of item.

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GENERAL TERMS & CONDITIONS

S.N Description

1.0 General In Case of tie (quoted rates) between two bidders, Manufactures of

Material/Equipment will be preferred over the dealer/suppliers.

2.0

Eligibility

Criteria

To getting contract, the bidder shall have to meet the following eligibility

criteria. If the bidder fails to show/submit these document, whenever ask by the

tender committee before or during the contract period, it could be the cause of

terminated/disqualified Contract/ bid-

2.1- ELIGIBILITY CRITERIA :- The bidder should be in such business (as required for the tendered work) for a

period of at least 3 (three) years at the time of bid opening in the same name and

style. In order to support these document-.

(a) The Firm should have registered as a manufacturer or dealer in the same name

and style for more than 3 (Three) years; In case firm is a manufacturer have

registration document & incase Dealer have dealership document.

(b) Photocopy of the purchase order executed in the last five years in same name and

style. The firm should have executed at least 25% of tendered quantity/amount of

jobs for Supply, Installation, Testing & Commissioning of the quoted equipment

successfully preferably in the government/semi government/PSU/Autonomous/co-

operative/Reputed Private organizations since last 5 years. The firm should have

performance certificates and purchase orders issued by the purchasers along with the

Technical Bid or as mentioned in the conditions in particular item.

(c) The annual turnover of the firm should not be less than 50% of work value since

last 3 years (out of last 3 years).

(d) The bidder should not be Black listed by any Federation/organization/institution/

government or semi government departments of states or GOI. Please submit

Affidavit mentioning the same on Rs. 100.00 stamp paper.

2.2- The bidder should be registered under office of competent authority or under statuary

bodies at the time of bid opening in the same name and style. In order to support this

the bidder has:-

Registration Certificate issued by the Registrar of firm in case of firms of proprietary

nature. Or Partnership deed in case of Partnership firms. Or Article of association in

case of Pvt. Ltd. Companies. Or Registration certificate for firms registered with

NSIC/Central or State Govt. Department / Local bodies for similar work.

2.3- The bidder‟s Total of last three years annual financial turnover shall not be less than

60 % of the contract value as specified in the invitation for tender bid. In order to

support this, when required and ask for copies of Balance Sheet, along with Profit &

Loss statement of the last three years duly certified by Chartered Accountant to

reflect the annual turnover must have to submit.

2.4- Bidder should have credentials for satisfactory performance for the last three year. To

support this the bidder has:-

(i) Details of orders executed satisfactorily to Government Dairies/Milk

Federation/Central or state organizations/departments/statutory bodies/reputed

private dairies etc. The statement should be duly signed by the bidder.

(ii) Certificate issued by to Government Dairies/Milk Federation/Central or state

organizations/departments/statutory bodies/reputed private dairies etc regarding

satisfactory execution of purchase order given by them to the firm. These documents

should be provided with the technical bid.

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2.5- Bidder's firm should be registered with Sales Tax Department/VAT/GST.

2.6- In Case the bidder‟s position is only of a supplier concerned item then in that case he

should be authorized distributor of that item for UK.

Following document is to be furnished by the bidder in support of his being

authorized distributor or concerned item.-

Certificate of distributorship issued by the concerned manufacturing firm.

2.7- The Tendering Firms Should have following document-

i) Renewal letter for the ISI/BIS License of the Current period.

ii) ISI/BIS Marking for the receipt for the current year.

Note-

For( 2)

In the absence of any certificate/Document out of the above mentioned as

required for full filling the eligibility criteria the concerned party shall be

considered as non eligible for tender bidding and allotted Contract.

3.0

Order

Dispatch

The Goods must be dispatched within the given time after the receipt of work order

in minimum number of lots.

4.0 Sample All bidder Parties are requested to deposit representative sample of the item for

which they are going in tender bidding.

5.0 Payment Payment shall be made within 30 Days after Receipt, Verification and Testing of

Goods at site. The payment shall be through DD with Bank charges to be borne by

the Party.

6.0 Penal

Clause

A:- Goods, which is not confirming to our specifications, shall not be accepted at

any discount and shall be liable to be summarily rejected. Such defective/

substandard Goods will have to be removed by the seller from site at your own

expenses. You will be allowed to replace such material by acceptable quality material

within one month from the date of issuing of information to you regarding rejections.

Random sampling will be done by our Quality Control Department from time to time

to ensure acceptable quality material.

B:- The penalty shall be imposed @ 0.5 % of the value of material for each 7 days,

delay in supply to be imposed from the very first day of each 7 days slab, by the

purchaser at their sole discretion which may even go up to the cancellation of the

order besides confiscation of the earnest money. Delivery period shall not be

extended in normal circumstances and the order placed shall be deemed to be

cancelled automatically in the event of the supplies not being made as per the

schedule. However, under emergent circumstances the purchaser may extend the

same and in this event also the penal clause defined above shall be applicable. If you

fail to execute supplies in time and purchaser is not in a position to accept the

material with late supply penalty Purchaser may have the right to arrange the Goods

from other source and under this circumstances you have to compensate the loss that

Purchaser may sustain by procuring the material from other sources.

7.0 Price Basis a) The price must be quoted on for destination basis including Excise Duty, GST,

packing forwarding, if considered and it shall be deemed that the rates are inclusive

of all Taxes and Levies and successful bidders shall be bound to supply the Goods at

all inclusive rates on FOR destination basis. The applicable rate of duties and levies

should also be mentioned in the offer.

b) Bidder‟s firm is requested to mention their rates both in the words and figures. In

case of ambiguity, rates mentioned in words shall be considered as correct bidding

rates.

8.0 Price

Revision

- On furnishing documentary proof price revision shall be allowed for Cattle

Feed/Bhusa Block bags, Aluminum milk cans, dahi cups, Lids, milk/dahi crates,

14

milk/ghee packing film etc. depending upon the prices of HDPE/LLDPE/LDPE

granules of Reliance Industries Ltd./IPCL effective on the date of bid opening. No

revision for other items shall be allowed. No price revision shall be allowed for

EMT/AMCU etc. except government levies which may be allowed on furnishing of

documentary proof.

9.0 Validity The tendering firms are required to keep their offer open for 300 Days from the date

of opening of the bid. If any bidder withdraws bid before expire of the said period.

UCDF may agree to allow such withdrawal but in such a case the Earnest Money

Deposited by the bidder will be forfeited. If the UCDF does not agree to allow such

withdrawal and accept the bid and the bidder fails to perform their part of contract,

the Earnest Money Deposited by the bidder shall be liable to be forfeited besides

other consequences of Breach of Contract.

10.0 Earnest

Money

(A) - Earnest Money as mentioned in the Tender Notice is to be deposited in the

form of Cash or in the form of DD/FDR issued by Nationalized Bank which should

be payable /pledged in favor of Uttaranchal Co-operative Dairy Federation Ltd.,

Mangal Parao, Haldwani(Nainital) without which the bid will not be considered

EMD should be valid for at least 30 Days beyond the bid validity period. Earnest

Money will not be acceptable in any other form except as specified in the bid

conditions.

(B) - Earnest Money will also not be adjustable against any other pending claims of

the bidder against UCDF.

11.0 Agreement On finalization of purchase of material, the firm will have to enter into a formal

agreement with the UCDF Performa of the agreement will be provided by UCDF.

12.0 Security SEC Earnest Money deposited by party can be kept by UCDF as Security Money, balance

of the amount if any to be informed separately to the bidder will have to be deposited

by the successful bidder within 30 Days from the date of receipt of Letter of Intent by

them in the form of CASH/DD/FDR in favor or pledged to Uttaranchal Co-operative

Dairy Federation Ltd., Mangal Parao, Haldwani(Nainital),as the case may be, to be

issued by a Nationalized Bank. The Security money shall be liable to be forfeited in

the event of Breach of Contract in addition to any other action which UCDF may

think to be proper at their sole discretion. Earnest Money Deposited by the bidder

will be adjusting required amount of security money.

13.0 Breach of

Contract

Any expenditure incurred by UCDF due to Breach of Contract on the part of the

bidder affecting their production schedule will be realized out of the Security Deposit

of supplier in addition to any other action taken which UCDF thinks proper at it‟s

sole discretion.

14.0 Negotiation UCDF reserve the right for commercial negotiations after opening of bid.

15.0 Billing - (A) - Invoices to be prepared in the name of concerned DUSS/CFP unit are to be sent

to them directly for payment

(B) -Approved parties are required to send a copy of dispatch advice/invoice to

UCDF Haldwani for information and record.

16.0 Quality The quality to be bought from successful bidder shall depend on competitiveness of

rates, promptness of delivery, quality and past performance etc.

17.0 Holiday

Tender

Open

In case the schedule date for opening of tenders is declared a Public holiday the bid

opening will be held on the next working day at the same time.

18.0 Lead Time You will have to make supplies strictly as per delivery schedule within 25 Days from

15

the date of receipt of purchase order along with from 31.

19.0 Others A) Bids should be submitted in sealed covers super scribed with the name of

item and date of opening of tender.

B) The quantity of material, as mentioned in bid document is approximate and may

vary as per the milk union requirement on the sole discretion of UCDF.

C) The purchase order for quantity of material required shall be placed on as

and when required basis.

D) Bidder shall have to mention their production capacity in terms of per month.

20.0 Arbitration All disputes or differences, in respect of which the decision is not final and

conclusive, shall on the initiative of either party be referred to the arbitration Acts

rules of prevailing cooperative society Act to the Registrar/Director Dairy Vikas

Uttarakhand/Registrar Dairy Co-operative Societies Uttarakhand.

In the event of awarding sub- contract to any of the parties by the bidder for the

manufacture/supply/erection of any part/spares/components that will be used in the

order equipment, the contractor must furnish details about his sub-contractor their

experience , specialization etc. The sub contract can be awarded by the contractor

only after obtaining written approval by federation. In the event of sub-contract also,

the prime fascia responsibility rests on the contractor regarding quality, quantity,

guarantee and warranty of the materials supplied work done by the sub-contractor.

The federation may at any time, by notice in writing, summarily terminate the

contract without compensation to the contractor is adjudge insolvent, in case of

company is wound up voluntarily by the order of court or a receiver,if the contractor

commits any breach of contract herein specifically provided for.

21.0 General

Membership

The Bidder must be the nominal member of the federation by deposit nominal

membership fee of Rs 100.00.

22.0 Force

majeure

clause:

The terms and conditions mutually agreed upon shall be subject to force majeure

clause as noted below:

“Neither the bidder not the federation shall be considered in default in performance

of its obligations hereunder, if such performance is prevented or delayed because of

war, hostilities, revolution, civil commotion, strike, earthquake, epidemic, accident

fire, wind, flood or because of any law, order proclamation, regulation or ordinance

of any government or of any act. Of God or any other causes whether of similar or

dissimilar nature, beyond the reasonable control of the party affected, should one or

both the parties be prevented from fulfilling his, their contractual obligations by state

of force Majeure lasting continuously for a period of six months the two parties

should consult each other regarding the future implementation of contract.

23.0 Tenderer

blacklisted

The tenderer should not have been black listed and debarred for any fault Connected

with the work from any Govt. Deptt. / Organizations. In case UCDF ltd received any

kind of information about the participant\tenderer being blacklisted at any stages, his

application/ Contract will be considered automatic rejected from the date.

Note- No amendment, alteration or modification will be allowed in the Terms &

Conditions mentioned in the bid documents. The bidder will have to accept

Terms Conditions as prescribed in the declaration format, without putting any

condition from their side otherwise the bid will be rejected.

S/d

Manager Director, UCDF Ltd, Haldwani

SPECIAL TERMS AND CONDITIONS

16

1. The successful tenderer shall be required to make an agreement with the Uttarakhand Cooperative Dairy

Federation Ltd, Mangal Parao, Haldwani (Nainital) for execution of the work for which the tender has

been accepted.

2. In case of firms, the tender must be signed by the partners or by the person holding power of attorney on

behalf of the firm. In the later case only attested copy of the power of attorney must be attached with the

tender.

3. The small scale industries registered with National Small Scale Industries Corporation (NSIC) for the

tendered item under single point registration scheme and desirous of claiming concessions available to

such units inclusive of bid security should submit their latest NSIC certificates and documents in respect

of their monetary limit and financial capability duly certified by NSIC.

4. Purchaser reserves the right to disqualify such bidders who have a record of not meeting contractual

obligations against earlier contracts entered into with the purchaser.

5. Purchaser reserves the right to black list a bidder for a suitable period in case he fails to honor his bid

without sufficient grounds.

6. The Items Shall be purchase on the basis of requirement of Uttarakhand Milk Union during Contractual

Period.

7. Any clarification issued by Purchaser in response to query raised by prospective bidders shall form an

integral part of bid documents and it may amount to amendment of relevant clauses of the bid documents.

8. The material shall be supplied in original packing from the manufacturer clearly indicating manufacturing

date, expiry date & price etc. The supply shall be completed within the delivery time as in clause from the

date of placement of purchase order.

9. Any Supply material found defective after purchase should be replaced free of cost to the satisfaction of

Purchaser authorities failing which the cost already paid will be deducted from the next Bill /Performance

Guarantee furnished by the selected vendor.

10. Award of contract will be done after the bidder selected if found to be technically, commercially and

financially acceptable to Purchaser.

11. Purchaser reserves the right to:-

a) Accept or reject of any bid and annul the bidding process without assigning any reason what so

ever at any time prior to the award of contract,

b) Blacklist a bidder for a suitable period in case he fails to honor his bid without sufficient grounds.

12. The bid security/Performa security deposit of the bidder would be forfeited, in case he refuses to honor

the letter of intent issued by the Tender Inviting Authority for supply of the materials.

13. Selected bidder has to execute an agreement in the prescribed Performa (Contract Form)-Annexure-V- in

a non-judicial bond paper of value not less than Rs.50/-(Fifty Only) for supply of the materials.

14. The tenderers should take into account all fluctuations of the market as no claim shall be entertained on

this ground during the acceptance of the tender and the currency of the contract.

15. The tenderer‟s rate shall be deemed for the completed item of work in all respects and shall include all

tools and plants, packing and forwarding, insurance, railway freight, carriage of materials to site, stacking

and removal charges of any rejected materials, Zila Panchayat and Municipal Taxes, Octroi, CST/VAT

and Excise Duty and all other taxes in force from time to time.

16. Earnest Money Deposit: All tender bids should be accompanied by earnest money deposit either in the

form of following in favor of Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani

(Nainital) payable at haldwani. In case where bid security (EMD) is not submitted in the manner

prescribed THE BID SHALL BE REJECTED AND RETURNED TO THE BIDDER.

a. Demand Draft drawn on any Nationalized Bank in India,

b. Term Deposit Receipt/ Fixed Deposit Receipt,

c. Bankers Cheque issued by any Nationalized Bank in India

In general, the validity of EMD should be 45 days from the last date of validly of the tender, but the

period may be extended as per requirements. All bidders may note that EMD submitted in the form of a

cheque will not be considered. EMD may also be deposited in the form of cash with the account section

of the UCDF and cash receipt should be attached with the tender. Any tender bid which is not

accompanied with the Earnest Money Deposit will be summarily rejected and no exemption shall be

granted to any of the bidders in this regard. EMD of unsuccessful bidders would be returned within 120

17

clear days from the date of opening of the tender bids. However, no interest shall be paid on EMD for the

period during which it lies with the UCDF.

17. Work Security Deposit: The successful bidder shall be required to deposit and keep to be deposited with

the UCDF a sum equivalent to 5% of total contract value as Work Security Deposit, within 15 (fifteen)

days from the date of signing of the contract. This security deposit shall be released to the contractor after

supply of the material as per specifications of the purchase order in good condition and its verification at

the work site. However no interest shall be paid to the contractor on this security deposit, in case of any

delay occurred as above in the event of cancellation of contract, or non compliance with any of the terms

and conditions of this contract by the contractor, the work security deposit is liable to be forfeited by the

UCDF.

1) All work shall be executed strictly in accordance with the General Specifications of the material.

2) The Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani shall not be

responsible for supply of any material.

3) In Case of Electronic /Mechanical Material, when the tender is accepted, the contractor shall have

to notify the names of two of his authorized representatives, of who will have to be always

available at the site of the work.

4) Any claim during the periods of contract for extra items etc. will be submitted in writing within a

week of such claim having arisen failing which the claim may not be entertained.

5) All materials brought for use of the work shall have to get approved by the engineer/in charge

before actual use.

6) Samples of all items of work to be executed will have to be got approved by the engineer/in

charge, before execution.

7) The site will be cleared by the contractor of all surplus or waste material, dirt, debris etc. on

completion of the work for which no extra payment will be made.

8) The contractor will have to make his arrangements for tools and equipments for all works.

9) The total value of the tender should be mentioned in the tender offer appended here to which has

to be submitted along with the tender.

10) An attested copy of the latest trade tax registration, service tax registration should be enclosed

with the tender.

11) The partnership firms should enclose photocopy of the partnership deed and an attested copy of

power of attorney for signing the tender etc.

12) Charges for erection and commissioning should be indicated clearly, if applicable.

13) The tenderers are requested to keep their offer open for two months from the date of opening of

the tenders. If any tenderer withdraws his tender before the expiry of the said period, the UCDF

may allow withdraw but in such case the EMD deposit by the tenderer may be forfeited. If the

federation does not allow the withdrawal and accept the tender and the tenderer fails to perform

his part of the contract, the EMD deposited by the tenderer shall be liable to be forfeited besides

other consequences of breach of contract.

14) The tenders should be accompanied by the technical details and drawings of the materials, if

applicable.

15) In case of Civil/Electronic/Mechanical Work- If subsequent to the submission of the tender offer,

the tenderer alters or modifies contents of his tender, which are not acceptable to the UCDF the

tender shall be deemed to have been withdrawl by the tenderer. Usual payment terms are as

under-

16) For any work partly done, payment shall be made at proportionately reduced rate as per

assessment of the engineer in-charge.

18. Payment-

(I) for supply, installation, testing and commissioning contract: 1) 30% advance on acceptance of the order on signing of the agreement, against submission of the

Advance Bank Guarantee as per terms of the contract/ purchase order issued by any nationalized

Indian bank or first class foreign bank operating in India for 36% value of the contract/purchase

order value (30% advance payment and 20% interest on the advance amount), valid for a period

of 3 months from the date of receiving the advance payment.

18

2) 50% payment of the contract/purchase order value after safe receipt of the good at site and

material verification at site.

3) 10% payment of the contract/purchase order value on completion of the erection of the items.

4) 10% balance payment on trial and commissioning of the plant against Performance Bank

Guarantee of 10% of the contract/purchase order value, valid for a period of 12 months from the

date of successful commissioning of the plant, issued by any nationalized Indian bank or first

class foreign bank operating in India.

* If the site clearance is not given by the expiry date delivery-erection schedule as per the contract/

purchase order, balance 25% payment may be made against a Bank Guarantee of an equivalent amount

issued by any nationalized Indian bank or first class foreign bank operating in India valid for a period of

24 months.

(ii)For erection/service/overhaul component only: (i) 10% advance on acceptance of the order on signing of the agreement, against submission of the

Advance Bank Guarantee as per terms of the contract/ purchase order issued by any nationalized Indian

bank or first class foreign bank operating in India for 12% value of the contract/purchase order value

(10% advance payment and 20% interest on the advance amount), valid for a period of 3 months from the

date of receiving the advance payment.

(ii) 75% payment of the erection/service/overhaul of the equipment on group basis.

(iii) 15% balance payment on trial and commissioning of the plant.

III- For Supply Items only:

(i) 90% payment of the cost of the material will be paid to the party after safe receipt of the materials in

store at site and material verification.

(ii) 10% balance payment shall be made to the firm against submitting the performance security/ security

deposit which may be in the form of Performance Bank Guarantee of 10% of the contract/purchase order

value, valid for a period of 12 months from the date of supply of the material, issued by any nationalized

Indian bank or first class foreign bank operating in India.

Any statutory approval from the local govt. authorities‟ viz. Chief Boiler Inspector, Electrical

Inspector Factory Inspector etc, shall be obtained by the contractor. Federation has the right to reject any

or all the tenders without assigning any reason.

The Bidders are advised to see the site of work before tendering.

The Bidders shall have to attach with the tender certificates from competent authorities of having similar

works done, during previous years.

S/d

Manager Director

UCDF Ltd. Haldwani

19

Technical Specifications-

CATEGORY No: 1

SPECIFICATIONS FOR DAHI CUPS

ITEM Type - 100 Grams HIPS Cups for Dahi ( Multi colour printing)

Material Capacity Top Dia Bottom Dia Weight Printing

HIPS Food Grade 100 grams 69 mm. ± 01

mm

46 mm. ± 01

mm 03 grams ± 5%

Multi

Colors

ITEM Type - 100 Grams HIPS Cups (FOR YOGHURT)


HIPS Food Grade 100 grams 69 mm. ± 01

mm

46 mm. ± 01

mm 03 grams ± 5%

Multi

Colors

ITEM Type- 200 Grams HIP Cups (Multi colour printing)


HIPS food grade 200 grams 95 mm. ± 01

mm

68 mm. ± 01

mm

06 grams ± 0.5

grams

Multi

Colors

ITEM Type - 400 Grams HIPS Cups (Multi colour printing)


HIPS food grade 400 grams 95 mm. ± 01

mm

68 mm. ± 01

mm

13 grams ± 1.00

grams

Multi

Colors

SPECIFICATIONS FOR CHHENA RABRI CUPS

ITEM Type - 100 Grams PP Shrink wrapped Cups (Multi Colors Printing)


PP Food Grade 100 grams 80 mm. ±

01 mm

46 mm. ± 01

mm

03 grams

± 5%

Multi Colors

Shrink

wrapped

20

CATEGORY No: 2

SPECIFICATIONS OF ALUMINUM FOIL LIDS FOR DAHI, YOGHURT CUPS & CHEENA

RABRI CUPS

ITEM Type - ALUMINUM FOIL LIDS FOR 100 grams YOGHURT AND DAHI CUPS (

Suitable For HIPS Cups)

Material Capacity Diameter Thickness Printing

Aluminum Foil (Hindalco,

Import or Equivalent). fit

for HIPS container.

100 gram 70 ±5

mm.

50

Microns

Multi Colors with extra base

coat

ITEM Type - ALUMINUM FOIL LIDS FOR 200/400 grams DAHI CUPS (Suitable For PP

Cups)



Imported or Equivalent ) fit

for HIPS container.

200/400

grams 95 mm.

50

Microns


coat

ITEM Type - ALUMINUM FOIL LIDS FOR 100 grams CHEENA RABRI CUPS ( Suitable

For PP Cups)



Import or Equivalent). fit

for PP container.

100 gram 80 ±1

mm.

50

Microns


coat

21

CATEGORY No: 3(A)

SPECIFICATIONS-

ITEM Type- HDPE MILK PLASTIC CRATES

The crates shall consist of rectangular HDPE container with base and sidewalls and central partition.

The inside and outside surface of the crate shall be of a smooth finish and free from sharp edges and

shall be so shaped that water as far as possible should freely shed. The color shall be in approved range

and should not fade when kept in bright sunlight for 48 hrs.

MATERIALS:

The crate shall be made from the unpigmented high-density polythene. Designation HDPE 54 M.A. with

density above 9524. Conforming to latest revision of IS:7328 till date. The crates shall be manufactured

by the injection molding process with multi feeding hot runner system so that the flow of material is

easy and uniform during molding.

SHAPE AND DIMENSIONS: a. The shape of crates shall be as per IS : 11584-1986. The Dimensions of crates are given

below:-

i. Capacity:- 20 Pouches of ½ liter or 10 pouches of one liter.

ii. Dimensions of crates:-

INTERNAL EXTERNAL Mass of the finished crate

Length : 427 mm. Length : 471 mm. Shall be not less than 1400-1500

gm Width : 325 mm. Width : 378 mm.

Height : 137 mm. Height : 152 mm.

iii. Height of partition :- 100 mm.

iv. Two holes at width sides (one each) for handling of crates. These holes shall be in the center at the

height of 90 mm. from bottom .Dimension of holes are 95 mm (length)X12mm.(W).

v. Four holes at width sides (two on each length of size 42 mm. (L ) X 12mm. (W).

b. The crates shall have one central partition as per IS : 11584-1986, two square holes of 10 X 10

mm. shall be provided at the bottom of the partition and located at the opposite sides.

c. The crates shall be inter changeable, inter stackable and shall be stable at 8 stacks high when loaded

to capacity with filled sachets.

d. Mass:- The minimum mass of the finished crate shall be not less than 1400-1500 gm.

e. Resistance to stress: A crate tested in accordance with method described in IS: 11584-1986 shall

show no surface cracking

f. Resistance to applied load: The compression in the height of a crate tested in accordance with the

method described is IS : 11584-1986 shall not exceed one percent of its original height. Twenty-four

hours after removal of the test have recovered by at least 50 percent.

g. Strength :- a. Resistance to drop when a fully filled crate is tested in accordance with the

method described in IS: 11584-1986, no crack of the crate shall occur.

b. Resistance to low temperature:- when a fully filled crate is tested in accordance with

the method described in IS: 11584- 1986, no damage other than superficial abrasion shall

occur.

h. Dimensional Stability: After testing in accordance with the method in IS 11584-1986, the crate shall

comply with the prescribed dimension. Subject to the variation of +/-1.5% of the original dimension,

however inter stack ability shall not be affected.

22

CATEGORY No: 3(B)

SPECIFICATIONS-

ITEM Type- DAHI PACKING PLASTIC CRATES

The crates shall consist of rectangular HDPE container with slotted base and slotted sidewalls.

The inside and outside surface of the crate shall be of a smooth finish and free from sharp edges and

shall be so shaped that water as far as possible should freely shed. The color shall be in approved range

and should not fade when kept in bright sunlight for 48 hrs.

Materials: The crate shall be made from the un pigmented high-density polythene, designation

HDPE 54 M.A. with density above 9524. to latest revision of IS:7328 till date. The crates shall be

manufactured by the injection molding process with multi feeding hot runner system so that the flow of

material is easy and uniform during molding.

Shape and Dimensions: a. The shape of crates shall be as per the dimensions given below:-

i. Capacity:- 6 Liters (30 Cups 200 ml & 15 Cups 400 ml in row of 3X5)

ii. Dimensions of crates:

INTERNAL EXTERNAL Weight

Length : 465 mm± 5mm Length : 500 mm± 5mm 1.20 -1.30 KG. or within

specified limit as described

below at c Width : 290 mm± 5mm Width : 322 mm± 5mm

Height : 140 mm± 5mm Height : 145 mm+± 5mm

iii. Two holes at width sides (one each) for handling of crates. These holes shall be in

the center at the height of 90 mm. from bottom. Dimension of holes are 95 mm

(length)*12mm.(W).

iv. Proper perforation at regular interval for circulation of air.

b. The crates shall be inter changeable, inter stackable and shall be stable at 7 stacks high

when loaded to capacity..

c. Mass: The minimum mass of the finished crate shall be within 1200-1300 gm.

d. Resistance to stress: A crate tested in accordance with method described in IS: 11584-1986 shall

show no surface cracking.

e. Resistance to applied load: The compression in the height of a crate tested in accordance with the

method described is I S:- 11584-1986 shall not exceed one percent of its original height. Twenty-four

hours after removal of the test have recovered by at least 50 percent.

f. Strength:-

a. Resistance to drop when a fully filled crate is tested in accordance with the method

described in IS: 11584-1986, no crack of the crate shall occur.

b. Resistance to low temperature- when a fully filled crate is tested in accordance with the

method described in IS: 11584-1986, no damage other than superficial abrasion shall

occur.

g. Dimensional Stability: After testing in accordance with the method in IS 11584-1986, the crate shall

comply with the prescribed dimension. Subject to the variation of +/-1.5% of the original dimension,

however inter stack ability shall not be affected.

23

CATEGORY No: 4

SPECIFICATIONS-

ITEM Type- OCTENE BASED POLY-FILM FOR LIQUID MILK PACKAGING

1. Material: Co-extruded opaque three layered LDPE (MILK GRADE 1005 FY20 VIRGIN/ LLDPE

[OCTENE](RECLAIR 0:9010 and other suitable food grade granules) blended (blend shall consist of

virgin 50:50 LD:LLD & 5% of master batch) polythene film suitable for packing of milk.

2. Process: Co-extrusion blown film.

3. Film Width: 325 +/- 2 mm.

4. Printing: Printed in Single/Double/ Triple colours as per our design on Roto Gravure

printing machine using indelible ink (ink test shall be done as per BIS standards).

5. The Film shall also meet the following specification:-

S.N. PARTICULARS 500 ml pp 1000 ml pp 200 ml pp

1. Thickness(μ) 55+/-5μ 60+/-5μ 55+/-5μ

2. Pouch Length 150 mm 230 mm 90 mm

3. Good Pouches/Kg. of film Not<390 Not<230 Not<600

6. The film shall not give more than 1% leakage during packing, Storage & Transportation.

7. WINDING: After printing Dynamic Balancing of roll should be done and also post printing splicing.

8 CORE DIAMETER (mm) : 70 mm+/- 10 %

9. BIS STANDARDS: The specification of the polythene pouches for Liquid Milk should confirm to

Latest Revision of IS 11805 till date. Test certificate confirming above should accompany each delivery

challan.

10. INDENTIFICATION : The name and Logo of the film processor should be printed on the sides in

such a manner that the same appear at least once on each pouch length and may not come in between the

sealing area.

11. The film shall be clean from pinholes, particles of foreign matter and un dispersed raw material &

gauge variation. The texture and finish shall be uniform. The edges & surface of film shall be free from

cuts and wrinkle, free from Static electricity.. The film shall be free from any extraneous odor. There

shall be no visible defect such as pinholes, tears or blisters.

12. The film shall be wound on the core uniformly & with proper tension giving perfect & trimmed

edges. There shall be no telescoping of film layers. The core shall be strong enough & shall be made

from properly compressed paper tube & should not crumble.

13. The granules used for making the film should be virgin, food grade and non toxic. The film shall

meet the food grade require meant given in [IS: 1014G-1982]& {IS: 10141-1982}. The pigments used if

any shall be from those listed in IS: 9833-1981. The make of the master batch and solvent shall be as per

the following qualities;

a. Make of the master batch Plastic Bland/DOE, master batch minimum 3%

to maximum 5%

b. Solvent NOICIL/INDIAN OIL

c. Ink Cores etc.

d. Granules LLDP(Reliance) Octane Reclair 019010 or

other imported grade LDPE(IPCL)

Each lot of supply shall be accompanied with a food grade certificate.

14. The film used for 1 Liter pouches, shall be drop tested for in one time. The samples shall be deemed

to have passed the test if not more then 4 (four) pouches burst.

15- INK ADHESION TEST OF MILK POUCHES:

24

A. On gently rubbing the printed area of pouches with tissue paper after immersing the printed piece

of film in milk for 12 hrs. at a temperature of about 80 C the ink removed from the print shall not

be to the extent so as to reduce the printed matter not readable after test{IS: 11805-1989}.

B. Apply two strips of 25mm vide transparent pressure sensitive or cello tape to the printed

area of the pouches. One price down the length of the pouch & other along with width press the

tape firmly on the printing area of pouch and leave for 15 second. Remove the tape by pulling

slowly at about 900 to the pouch surface. There shall be no significant removal of the print from

the surface of the pouch and the printed material shall be still readable.

16- A report related to the tests conducted at supplier level and an undertaking on the prescribed

format certifying that the milk film is virgin food grade and nontoxic & as prescribed in IS:

{11805-1989}, shall have to be furnished by the manufacturer (authorized signatory) with each

consignment. In addition four tests reports [one at each quarter] of the milk film from

CFTRI,CIPET, IIP etc shall also be submitted by the supplier showing food grade properties of

the film.

17- To assess performance, samples of material shall be drawn by R&D,UCDF in addition to regular

sampling by Q.C these sample about referred parameters at central Lab R&D or National Level

Laboratories. In case samples do not confirm to the prescribed norms further order to the supplier

shall be reviewed. for about referred parameters at Central.

18- The supplier shall be a ISO certified company.

19- The film rolls shall be firstly wrapped in poly film {Thickness GO-70U}& then be packed in

Corrugated Box made up of three piece of craft paper having enough strength to keep the packing

intact during transportation and storage.

20- The raw material and developed poly film shall be kept in hygienic condition at manufacture's

level so that rolls shall not contain extraneous matter & live or dead insects.

21- The supplier shall not be allowed to provide milk poly film having design exactly similar or

nearly similar to any other private party.

25

CATEGORY No: 5

SPECIFICATIONS -

ITEM Type- 200 gm Multi Colors Laminated paneer pouch

Sl.No. Particulars Specification

1 Width 130 mm

2 Height 170 mm

3 Thickness in micron 70 micron

4 Sealing Area, 3 side sealed pouch 10 mm

5 Color 4 color printing

6 Material Food grade Laminated poly pouch

ITEM Type- 1000 gm Multi Colors Laminated paneer pouch


1 Width 210 mm

2 Height 260 mm





ITEM Type- 1000 gm Multi Colors Laminated Khova Laminated pouch


1 Width 210 mm

2 Height 260 mm





26

CATEGORY No: 6

200 ml PP bottles-

Technical Specifications & Design - Name of Work: Supply of P.P. Bottle & cap with wad for packaging of Flavored milk at Udham Singh

Nagar Co-operative Milk Union, Kanjabag Road Khatima.

Special Requirements: The P.P. bottle will be used for filling of Sweet Flavored milk. The bottle, after

filling and capping, will be kept in an Retort/Autoclave at 120 degree Celsius for 15 to 20 minutes to sterilize

the filled product. The “Best before time” of the final sterilized product will be 180 days, from the date of

sterilizing it.

Specifications:

S.N. Particulars Details

1 Overflow Capacity 222 ± 4 ml

2 Fill Point capacity (Product filling capacity) 200 ml

3 Weight 14.5 ± 0.50 g

4 Total height 143 ± 1.5 mm

5 Neck dia 38 mm

6 Recycle mark Should be placed at the bottom of bottle

7 Dia near to bottom 52 ± 1 mm

8 Dia at mid of bottle 44 mm

9 Dia at upper portion bellow to neck 52 mm

10 Neck dia 38 mm

11 Cap Ineer dia 38 mm

12 Outer dia 41 ± 0.5 mm

13 Logo “Aanchal” logo should be engraved on the

top of cap in case it is requierd

14 Color The caps for Milk will be in Blue colour

27

200 ml PP bottles Design-

28




Part-II(P&I)

TYPE OF WORK:


1. ISI Marked Aluminum Milk Can with Lids and Extra Lids.

2. HDPE Bags For Packing of Cattle feed and compact feed block

3. Supply of following Consumable Item for DPMCU

1. Daily/Weakly Cleaning Solution,

2. Printer Paper Roll

3. Milk Analyzer plastic beaker Cap(20-25ml)

29

Earnest money and Quantity detail-

CATEGORY No: 1

Supply of ISI marked Aluminum milk cans with lids

Category Item Description Location Quantity(Nos)

(Approx) Tender

Docume

nt Fee of

Work

EMD

(Rs.)

1 Supply of ISI marked Aluminum

milk cans with lids

a. 40 Ltr. can

b. 20 Ltr. can

c. Lids. 40/20 Ltr. Can

Various DUSS

of UCDF

a- 2500

b- 200

c- 500

Rs. 2360

(Incl.

GST)

50,000.00

CATEGORY No: 2

HDPE BAGS( 25 kg. & 50 kg. capacity) FOR PACKING OF CATTLE FEED Both side printing

New design AND PPE Bags, (28 Kg) FOR COMPACT FEED BLOCK

Sl. No. Item Description Location Quantity Tender

Document

Fee of

Work

EMD Rs.

1 Supply of Cattle Feed HDPE

Bags Type-2 , 25 Kg with Both

side Multi Color printing New

design

Cattle Feed Plant

Rudrapur

(U.S.Nagar)

1,05,000 Rs. 4720

(Incl.

GST)

150000.00

(for all )


Bags Type-2, 50 Kg, with Both

side Multi Color printing New

design

-DO- 2,25,000


Bags Plane- 50 Kg, both side

plane

-DO- 15,000

4 Supplies of Bhusa Compact

Feed Block PPE Bags, 24 Kg

red print both sides.

-DO- 70,000

5 Supplies of Bhusa Compact

Feed Block PPE Bags, 28 Kg

red print both sides.

-DO- 20000

30

CATEGORY No: 3

Supply of Consumable Item for DPMCU

Sl.

No.

Item Description Location Quantity(approx) Tender

Document

Fee of

Work

EMD

Rs.

1 Cleaning Solution Chemical –

a- Daily Cleaning Chemical

Solution

(100ml/200ml/500ml)

b- Weakly Cleaning Chemical

Solution

(100ml/200ml/500ml)

Various

Milk Union

of

Uttarakhand

a- 900 Liter

b- 150 Liter

Rs. 1180

(Incl.

GST)

28350.00

2 Printer Paper Roll -

Roll Dia- 70 MM ± 5%

Roll Width- 75 MM ± 5%

Various

Milk Union

of

Uttarakhand

150000 NOS Rs. 3540

(Incl.

GST)

90000.00

3 Milk Analyzer Plastic Beakers

Capacity – 25-35 ml 25-35 ml

Various

Milk Union

of

Uttarakhand

5000 NOS Rs. 590

(Incl.

GST)

1000.00

Note-Individual Item wise rates will be accepted, and lowest item rate bidder will be awarded

tender for that particular item.

31

Technical Bid Required Document

Upload the Following Document online in Technical bid of tender. Only online uploaded

document will be considered in technical bid except EMD and Tender Fee. EMD and

Tender Fee must be submitted before last bid submission time of tender.

1) Registration Certificates of firm/manufacturer/fabricator, In case of dealers/distributor

Authorization letter from manufacturer (Self attested Copy).

2) GST registration document. (Self attested Copy).

3) PAN Card. (Self attested Copy).

4) Earnest Money deposit DD/Receipt. (Self attested Copy).

5) Tender document fee deposit DD/Receipt. (Self attested Copy).

6) Work Experience: (Self attested Copy of Purchase orders with its satisfactory completion

certificates).–The bidder should have executed works of similar nature, minimum 25 % in

quantity/amount (at least one in last 5 consecutive Years). For the proof of the same, bidder

should submit purchase orders and its satisfactory performance/completion report issued by the

any government/semi government/PSU/Autonomous/co-operative/Reputed Private organizations,

in past five consecutive years, from the date of tender publishing.

Note- Under the Work Experience Documents, both the documents Work Purchase orders

and its satisfactory completion certificates would be required. In case of failure to submit

any one document from above said Work Experience Document bidder’s technical bid will

be considered as rejected for financial bid.

7) CA certificate with year wise declaration, for last 3 Year Annual turnover reports, which should

not be less than 50% of work value annually, since last 3 consecutive years.

8) Tender Acceptance Letter (ANNEXURE -A) should be filled, signed and stamped/certified

properly.

9) An affidavit regarding Non-blacklisting or otherwise as per ANNEXURE „B‟ duly attested by

the oath commissioner is required to be attached in support thereof.


1. Please do not upload any booklet or heavy documents in Technical Bid. In case of failure of downloading

of the above document due to heavy document uploading, this could be the cause of rejection.

2. Except EMD and Tender document fee document, no other above said document accepted in offline mode

before the tender submission date and time.

3. Please carry all the originals of the uploaded document with us for verifying during Technical bid

opening/Evaluation process.

Financial Bid:

1. In Financial Bid, Bidder will quote rates, for all items on BOQ Excel File as per format, and submitted

online.

2. Offline quoted rates will not be considered for financial bid opening.

3. After opening of financial bid and before getting award contract, L1 bidder will have to submit item Base

rate and latest raw material cost against base rate of item.

32


S.N Description

1.0 General In Case of tie (quoted rates) between two bidders, Manufactures of

Material/Equipment will be preferred over the dealer/suppliers.

2.0

Eligibility

Criteria

To getting contract, the bidder shall have to meet the following eligibility

criteria. If the bidder fails to show/submit these document, whenever ask by the

tender committee before or during the contract period, it could be the cause of

terminated/disqualified Contract/ bid-

2.1- The bidder should be in such business (as required for the tendered work) for a

period of at least 3 (three) years at the time of bid opening in the same name and

style. In order to support these document-.

(a) The Firm should have registered as a manufacturer or dealer in the same name

and style for more than 3 (Three) years; In case firm is a manufacturer have

registration document & incase Dealer have dealership document.

(b) Photocopy of the purchase order executed in the last five years in same name and

style. The firm should have executed at least 25% of tendered quantity/amount of

jobs for Supply, Installation, Testing & Commissioning of the quoted equipment

successfully preferably in the government/semi government/PSU/Autonomous/co-

operative/Reputed Private organizations since last 5 years. The firm should have

performance certificates and purchase orders issued by the purchasers along with the

Technical Bid or as mentioned in the conditions in particular item.

1. (c) The annual turnover of the firm should not be less than 50% of work value since

last 3 years (out of last 3 years). (d) The bidder should not be Black listed by any Federation/organization/institution/government or semi government departments of states or GOI. Please submit Affidavit mentioning the same on Rs. 100.00 stamp paper.

2.2- The bidder should be registered under office of competent authority or under statuary

bodies at the time of bid opening in the same name and style. In order to support this

the bidder has:-

Registration Certificate issued by the Registrar of firm in case of firms of proprietary

nature. Or Partnership deed in case of Partnership firms. Or Article of association in

case of Pvt. Ltd. Companies. Or Registration certificate for firms registered with

NSIC/Central or State Govt. Department / Local bodies for similar work.

2.3- The bidder‟s Total of last three years annual financial turnover shall not be less than

60 % of the contract value as specified in the invitation for tender bid. In order to

support this, when required and ask for copies of Balance Sheet, along with Profit &

Loss statement of the last three years duly certified by Chartered Accountant to

reflect the annual turnover must have to submit.

2.4- Bidder should have credentials for satisfactory performance for the last three year. To

support this the bidder has:-

(i) Details of orders executed satisfactorily to Government Dairies/Milk

Federation/Central or state organizations/departments/statutory bodies/reputed

private dairies etc. The statement should be duly signed by the bidder.

(ii) Certificate issued by to Government Dairies/Milk Federation/Central or state

organizations/departments/statutory bodies/reputed private dairies etc regarding

satisfactory execution of purchase order given by them to the firm. These documents

33

should be provided with the technical bid.

2.5- Bidder's firm should be registered with Sales Tax Department/VAT/GST.

2.6- In Case the bidder‟s position is only of a supplier concerned item then in that case he

should be authorized distributor of that item for UK.

Following document is to be furnished by the bidder in support of his being

authorized distributor or concerned item.-

Certificate of distributorship issued by the concerned manufacturing firm.

2.7- The Tendering Firms Should have following document-

iii) Renewal letter for the ISI/BIS License of the Current period.

iv) ISI/BIS Marking for the receipt for the current year.

Note-

For( 2)

In the absence of any certificate/Document out of the above mentioned as

required for full filling the eligibility criteria the concerned party shall be

considered as non eligible for tender bidding and allotted Contract.

3.0

Order

Dispatch

The Goods must be dispatched within the given time after the receipt of work order

in minimum number of lots.

4.0 Sample All bidder Parties are requested to deposit representative sample of the item for

which they are going in tender bidding.

5.0 Payment Payment shall be made within 30 Days after Receipt, Verification and Testing of

Goods at site. The payment shall be through DD with Bank charges to be borne by

the Party.

6.0 Penal

Clause

A:- Goods, which is not confirming to our specifications, shall not be accepted at

any discount and shall be liable to be summarily rejected. Such defective/

substandard Goods will have to be removed by the seller from site at your own

expenses. You will be allowed to replace such material by acceptable quality material

within one month from the date of issuing of information to you regarding rejections.

Random sampling will be done by our Quality Control Department from time to time

to ensure acceptable quality material.

B:- The penalty shall be imposed @ 0.5 % of the value of material for each 7 days,

delay in supply to be imposed from the very first day of each 7 days slab, by the

purchaser at their sole discretion which may even go up to the cancellation of the

order besides confiscation of the earnest money. Delivery period shall not be

extended in normal circumstances and the order placed shall be deemed to be

cancelled automatically in the event of the supplies not being made as per the

schedule. However, under emergent circumstances the purchaser may extend the

same and in this event also the penal clause defined above shall be applicable. If you

fail to execute supplies in time and purchaser is not in a position to accept the

material with late supply penalty Purchaser may have the right to arrange the Goods

from other source and under this circumstances you have to compensate the loss that

Purchaser may sustain by procuring the material from other sources.

7.0 Price Basis a) The price must be quoted on for destination basis including Excise Duty, GST,

packing forwarding, if considered and it shall be deemed that the rates are inclusive

of all Taxes and Levies and successful bidders shall be bound to supply the Goods at

all inclusive rates on FOR destination basis. The applicable rate of duties and levies

should also be mentioned in the offer.

b) Bidder‟s firm is requested to mention their rates both in the words and figures. In

case of ambiguity, rates mentioned in words shall be considered as correct bidding

rates.

8.0 Price - On furnishing documentary proof price revision shall be allowed for Cattle

34

Revision Feed/Bhusa Block bags, Aluminum milk cans, dahi cups, Lids, milk/dahi crates,

milk/ghee packing film etc. depending upon the prices of HDPE/LLDPE/LDPE

granules of Reliance Industries Ltd./IPCL effective on the date of bid opening. No

revision for other items shall be allowed. No price revision shall be allowed for

EMT/AMCU etc. except government levies which may be allowed on furnishing of

documentary proof.

9.0 Validity The tendering firms are required to keep their offer open for 300 Days from the date

of opening of the bid. If any bidder withdraws bid before expire of the said period.

UCDF may agree to allow such withdrawal but in such a case the Earnest Money

Deposited by the bidder will be forfeited. If the UCDF does not agree to allow such

withdrawal and accept the bid and the bidder fails to perform their part of contract,

the Earnest Money Deposited by the bidder shall be liable to be forfeited besides

other consequences of Breach of Contract.

10.0 Earnest

Money

(A) - Earnest Money as mentioned in the Tender Notice is to be deposited in the

form of Cash or in the form of DD/FDR issued by Nationalized Bank which should

be payable /pledged in favor of Uttaranchal Co-operative Dairy Federation Ltd.,

Mangal Parao, Haldwani(Nainital) without which the bid will not be considered

EMD should be valid for at least 30 Days beyond the bid validity period. Earnest

Money will not be acceptable in any other form except as specified in the bid

conditions.

(B) - Earnest Money will also not be adjustable against any other pending claims of

the bidder against UCDF.

11.0 Agreement On finalization of purchase of material, the firm will have to enter into a formal

agreement with the UCDF Performa of the agreement will be provided by UCDF.

12.0 Security SEC Earnest Money deposited by party can be kept by UCDF as Security Money, balance

of the amount if any to be informed separately to the bidder will have to be deposited

by the successful bidder within 30 Days from the date of receipt of Letter of Intent by

them in the form of CASH/DD/FDR in favor or pledged to Uttaranchal Co-operative

Dairy Federation Ltd., Mangal Parao, Haldwani(Nainital),as the case may be, to be

issued by a Nationalized Bank. The Security money shall be liable to be forfeited in

the event of Breach of Contract in addition to any other action which UCDF may

think to be proper at their sole discretion. Earnest Money Deposited by the bidder

will be adjusting required amount of security money.

13.0 Breach of

Contract

Any expenditure incurred by UCDF due to Breach of Contract on the part of the

bidder affecting their production schedule will be realized out of the Security Deposit

of supplier in addition to any other action taken which UCDF thinks proper at it‟s

sole discretion.

14.0 Negotiation UCDF reserve the right for commercial negotiations after opening of bid.

15.0 Billing - (A) - Invoices to be prepared in the name of concerned DUSS/CFP unit are to be sent

to them directly for payment

(B) -Approved parties are required to send a copy of dispatch advice/invoice to

UCDF Haldwani for information and record.

16.0 Quality The quality to be bought from successful bidder shall depend on competitiveness of

rates, promptness of delivery, quality and past performance etc.

17.0 Holiday

Tender

Open

In case the schedule date for opening of tenders is declared a Public holiday the bid

opening will be held on the next working day at the same time.

35

18.0 Lead Time You will have to make supplies strictly as per delivery schedule within 25 Days from

the date of receipt of purchase order along with from 31.

19.0 Others A) Bids should be submitted in sealed covers super scribed with the name of

item and date of opening of tender.

B) The quantity of material, as mentioned in bid document is approximate and may

vary as per the milk union requirement on the sole discretion of UCDF.

C) The purchase order for quantity of material required shall be placed on as

and when required basis.

D) Bidder shall have to mention their production capacity in terms of per month.

20.0 Arbitration All disputes or differences, in respect of which the decision is not final and

conclusive, shall on the initiative of either party be referred to the arbitration Acts

rules of prevailing cooperative society Act to the Registrar/Director Dairy Vikas

Uttarakhand/Registrar Dairy Co-operative Societies Uttarakhand.

In the event of awarding sub- contract to any of the parties by the bidder for the

manufacture/supply/erection of any part/spares/components that will be used in the

order equipment, the contractor must furnish details about his sub-contractor their

experience , specialization etc. The sub contract can be awarded by the contractor

only after obtaining written approval by federation. In the event of sub-contract also,

the prime fascia responsibility rests on the contractor regarding quality, quantity,

guarantee and warranty of the materials supplied work done by the sub-contractor.

The federation may at any time, by notice in writing, summarily terminate the

contract without compensation to the contractor is adjudge insolvent, in case of

company is wound up voluntarily by the order of court or a receiver,if the contractor

commits any breach of contract herein specifically provided for.

21.0 General

Membership

The Bidder must be the nominal member of the federation by deposit nominal

membership fee of Rs 100.00.

22.0 Force

majeure

clause:

The terms and conditions mutually agreed upon shall be subject to force majeure

clause as noted below:

“Neither the bidder not the federation shall be considered in default in performance

of its obligations hereunder, if such performance is prevented or delayed because of

war, hostilities, revolution, civil commotion, strike, earthquake, epidemic, accident

fire, wind, flood or because of any law, order proclamation, regulation or ordinance

of any government or of any act. Of God or any other causes whether of similar or

dissimilar nature, beyond the reasonable control of the party affected, should one or

both the parties be prevented from fulfilling his, their contractual obligations by state

of force Majeure lasting continuously for a period of six months the two parties

should consult each other regarding the future implementation of contract.

23.0 Tenderer

blacklisted

The tenderer should not have been black listed and debarred for any fault Connected

with the work from any Govt. Deptt. / Organizations. In case UCDF ltd received any

kind of information about the participant\tenderer being blacklisted at any stages, his

application/ Contract will be considered automatic rejected from the date.

Note- No amendment, alteration or modification will be allowed in the Terms &

Conditions mentioned in the bid documents. The bidder will have to accept

Terms Conditions as prescribed in the declaration format, without putting any

condition from their side otherwise the bid will be rejected.

S/d

Manager Director

UCDF Ltd, Haldwani

36

CATEGORY No: 1

SPECIFICATION FOR- Supply of ISI marked Aluminum milk cans with lids

CAPACITY : 40 LITERS/ 20 LITERS

1.0 FUNCTIONAL REQUIREMENTS:

Cans would be used to transportation of milk from milk collection centers to processing plants and for

handling milk in processing plants.

2.0 DESIGN REQUIREMENTS:

2.1 Capacity: 40 Liters/20 Liters

2.2 Approximate Dimensions: 40 Liters 20 Liters

Normal Capacity 40 Liter + 2% 20 Liter + 2%

Total Height with lid 595 mm 551mm

Maximum dia at base 352mm 292mm

Maximum dia at neck 200+0.5mm 200+0.5mm

Minimum hardness 85.0 B.H 85.0 B.H

Minimum Anodizing Film Thickness 12 Micron 12 Micron

Weight(Minimum) with lid 6.5 Kg 3.90 Kg

Weight of lid 0.90 kg. 0.90 kg

2.3 ISI Code: The aluminum alloy milk can should be ISI marked manufactured and tested in accordance to IS:

1825-1983 with amendments till date.( 40 Liters, 20 Liter ISI specification)

2.4 BODY: Single piece steam- lined construction formed by deep drawing/ spinning and subsequent spinning

weld joints should be completely eliminated.

2.5 Handle: Made of extruded aluminum alloy bar. Designed to give good drip of the can.

2.6 Bottom Band: These shall be made from extruded section of aluminum alloy, rolled and brazed or welded, to

ring shape .The bottom band shall be shrunk fit with proper locking arrangement on the body. This shall be

followed by brazing or welding all sides flushed with bottom permitting draining of water and detergent from

bottom of the reversed can.

2.7 Lid; The lid should also be of the same aluminum alloy and with conical skirts provided with air equalizing

holes. The lid to have mushroom shape to drain off any water outside. The lid should be provided with two nos of

punched holes near periphery of lid for sealing the can. Two piece lid should be firstly spot welded at four points

near periphery and at the center followed by welding/ brazing all around.

2.8 Material: Can body and can lid shall be made from sheets or aluminum alloy conforming to IS designing

64430(HS 30) of IS:737-1974 and handles and bottom band of IS:733-1975.

2.9 Heat Treatment and Anodizing: The can and can lid shall be solution heat treated and age hardened for

maximum strength and durability. The can and can lids should also be anodized from inside and outside to protect

them from corrosion.

3.0 Finish: All brazing or welding shall be free from porosity, blow holes, lumps and should sound in nature. All

welded or brazed joints shall be finished smooth to provide a sanitary finish to all the inner and outer surface.

4.0 Marking: Each can shall be marked legibly and permanently with at least following particulars:

1. Manufacturer's name or initial or trade Mark if any

2. The rated capacity of the can in Liters.

3. Batch or code number.

4. Name of consignee dairy.

5. Point of capacity.

5.0 Testing:

5.1 The cans filled to rated capacity(up to neck or point of capacity as marked) with water & with lid on shall be

held in a vertical position and dropped once vertically from a height of 125cm, on a horizontal hard concrete floor

or steel surface. The cans shall neither show any leakage or suffer from any damage other than denting.

5.2 The cans when filled with water and inverted shall not show any profuse leakage through lids.

Note: The bidders are also requested to quote separately for replacement of old

damaged/unutilized aluminum milk cans for buy back . This may be offered as no of old milk can needed

by the bidder for providing 1 new milk can.

37

CATEGORY No: 2

ITEM No: 1 TO 5

SPECIFICATIONS FOR MILKY WHITE HDPE CIRCULAR WOVEN BAGS FOR CATTLE

FEED (25 KGS & 50 KGS CAPACITY) AND BHUSA BLOCK PPE BAGS (28 KG)

S.

N.

Particulars Cattle Feed

HDPE Bags

Type-2,

25Kg

Cattle Feed

HDPE Bags

Type-2,

50Kg

Cattle Feed

HDPE Bags

Plane- 50 Kg

Bhusa

Compact

PPE Bags

Rahat

24 Kg

Bhusa Compact

PPE Bags

Dudharu 28 Kg

1. Average weight

of bags in gm

80±3 125±3 125±3 70±2 70±2

2. Measurement

(Size)

22"x28" 25"x40" 25"x40" 30"x38" 30"x38"

3. Mesh

10x10 10x10 10x10 10x10 10x10

4. Denier

1000 1000 1000 1000 1000

5. Quantity

1,05,000 2,25,000 15,000 70,000 20,000

6 Printing Multi Color

printing

New design

Multi Color

printing

New design

both side

plane

Both side red

print

Both side Green

print

Drop Test: The bags should not get damaged while dropping from the height of Stacking of 08 cattle

feed bags.

Other Terms & Conditions :

1- Above mentioned measurements are excluding stitches. No relaxation shall be permitted in case of

measurement being on the lower side and the bags shall be rejected if found towards lower side.

2- Printing should be done on both the sides as per our design in Multi color on back ground of WHITE

natural color of bag.

3- The average weight of the bags should be as per given specifications & the weight shall be done on

sample drawn randomly. However the average weight of the lot shall not be less than 80 gms. for 25

Kgs Bags and 125gms for 50 Kg. Bags.

4- Bags should be stitched without any leak with good workmanship. the bags should be stitched double

fold in the bottom and double stitch and on sides in case of flat only it should be single fold double

stitch.

38

CATEGORY No: 3

ITEM No: 1 TO 3

SPECIFICATIONS FOR SUPPLY OF CONSUMABLE ITEM FOR DPMCU-

1- Cleaning Solution for

DPMCU–

Brand Bottle Quantity

Daily Cleaning Chemical

Solution

Lacto, Eko, Lactoscan and

equivalent

200 ml/500 ml/1 Ltr

Weakly Cleaning Chemical

Solution

Lacto, Eko, Lactoscan and

equivalent

200 ml/500 ml/1 Ltr

2- Printing Paper

Descriptions

Paper Type- Role , width and Dia Paper Roll

Roll Dia- 70 MM ± 5%

Roll Width- 75 MM ± 5%

Supported Paper Tray Suitable for Printer Model TVS RP45 Shoope and similar

modals and uses.

Duplex Support None

3- Milk Analyzer Plastic Beakers-

The milk sample bottle shall be white color, superior quality made out of virgin polyethylene

[HDPE] and without cap. It shall be capable of holding 25-35 ml of milk sample for chemical analysis.

It shall also meet the following specification.

Dimension Length 55-65 mm

Bottom dia 20-30 mm

Mouth dia 25-35 mm

Capacity 25-35 ml

Weight 6 gm ± 5%

*************************

39

UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION LTD,


PH. NO. 05946-255867,255358. FAX NO. 05946-252050


Part-III (Engineering works)

Tender Document for :

S.

N.

Name of Work Qty

(No)

Tentativ

e Work

value

EMD

(Rs. )

Tender

Documen

t Fee of

Work

Rate

Validity

period

Comple

tion

period

1 S.I.T.& C of D. G. Set, Cap-

62.5 KVA 1 Rs. 6.50

Lakhs

19,500

.00

1180.00 90 Days 90

Days

2 S.I.T.& C of Automatic

Paneer making unit 2 Rs. 26.0

Lakhs

75,000

.00

2360.00 90 Days 90

Days

3 S.I.T.& C Ammonia

Compressor, IBT coils &

condenser coils

1 Rs. 20.00

Lakhs

60,000

.00

1770.00 90 Days 90

Days

40


MANGAL PARAO,HALDWANI(NAINITAL)-263139 PH. NO. 05946-255867,255358. FAX NO. 05946-252050

EMD and work Details:

S.

N.

Name of Work Qty

(No)

Tentative

Work

value

EMD

(Rs. )

Tender

Document

Fee of

Work

Rate

Validity

period

Complet

ion

period

1 S.I.T.& C of D. G. Set, Cap- 62.5

KVA 1

No.

Rs. 6.50

Lakhs

19,500.

00

1180.00 90 Days 90 Days

2 S.I.T.& C of Automatic Paneer

making unit 2

Jobs

Rs. 26.0

Lakhs

75,000.

00

2360.00 90 Days 90 Days

3 S.I.T.& C Ammonia Compressor,

IBT coils & condenser coils 1

Job

Rs. 20.00

Lakhs

60,000.

00

1770.00 90 Days 90 Days

41

Documents Required in Technical bid

In Technical Bid, bidders must upload scan copy of following document’s at the time of bid

submission on the E-Procurement portal for successful completion of technical bid and become

eligible for financial bid of tender.

The required documents shall be uploaded and arranged in the same order as mentioned

below with the checklist being on the top of documents. 1- Registration Certificates of firm/manufacturer/fabricator, In case of dealers/distributor Authorization

letter from manufacturer (Self attested Copy).

2- GST registration document. (Self attested Copy).

3- PAN Card. (Self attested Copy).

4- Earnest Money deposit DD/Receipt. (Self attested Copy).

5- Tender document fee deposit DD/Receipt. (Self attested Copy).

6- Work Experience: (Self attested Copy of Purchase orders & its satisfactory completion certificates).

Work/Purchase orders & satisfactory completion certificates –The bidder should have executed

works of similar nature, minimum 25 % in quantity/amount (atleast one). For the proof of the same,

bidder should submit purchase orders and its satisfactory performance/completion report issued in past

five year, from the date of tender publishing, by the government/semi government/PSU/Autonomous/co-

operative/Reputed Private organizations. In case of failure to submit these documents, bidder‟s technical

bid will be considered as rejected.

7- CA certificate with year wise declaration, for last 3 Year Annual turnover reports, which should not be

less than 50% of work value annually, since last 3 consecutive years.

8- Tender Acceptance Letter (Annexure-A) should be filled, signed and stamped/certified properly.

9- An affidavit regarding Non-blacklisting or otherwise as per ANNEXURE „B‟ duly attested by the oath

commissioner is required to be attached in support thereof.


1- Please do not upload other than the above documents. In case of failure to downloading of the above

document due to heavy document upload, this could be the cause of rejection.

2- Shortfall of any mandatory document form the above list could be Causes of rejection tender bid.

3- Submit EMD and Tender document fee deposit (in original form) to this office before opening of the

technical bid. Otherwise bidder‟s tender consider rejected.

4- No hard copies of other documents, except EMD & Tender fees, will be accepted in any case.

5- Please carry all the originals of the uploaded document with you for verifying during Technical bid

opening/Evaluation process in front of Tender Committee, if tender committee wants to verify it.

Financial Bid:

1- In Financial Bid, Bidder should quote rates, for all items on BOQ Excel File as per format, and

submit online. Quoted rates on BOQ file for each items should be inclusive of Base Unit Rate

and all prevailing taxes and duties with FOR site.

2- Offline quoted rates will not be considered for financial bid opening.

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\

UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,

Mangal Parao, Haldwani, Nainital


S.N. Description

1.0 The bidder should be a manufacture/fabricator of quoted equipment. In case the bidder is not a

manufacturer, he must be an authorized dealer for the quoted equipment and it will be necessary

to upload a copy of valid authorization letter, issued by the manufacturer/fabricator, with the

Technical Bid.

2.0 ELIGIBILITY CRITERIA :- For the purpose of this particulars contract bidder shall have to

meet the following eligibility criteria as minimum. In case of failure to upload these documents

tender may be rejected. These document are-

(2.1) The bidder should be in such business (as required for the tendered work) for a period of at

least 3 (three) years at the time of bid opening in the same name and style. In order to support

these, the bidder has to submit- Self attested photo copies of purchase order and their

commissioning/performance report.

(a) The Firm should have registered as a manufacturer or dealer in the same name and style for

more than 3 (Three) years; In case firm is a manufacturer upload the registration document &

incase Dealer upload dealership document.

2. (b) Photocopy of the purchase order executed in the last five years in same name and style. The

firm should have executed at least 25% of tendered quantity/amount of jobs for Supply,

Installation, Testing & Commissioning of the quoted equipment successfully preferably in the

government/semi government/PSU/Autonomous/co-operative/Reputed Private organizations

since last 5 years. The firm should upload copy of performance certificates and copy of purchase

orders issued by the purchasers along with the Technical Bid or as mentioned in the conditions in

particular item.

3. (c) The annual turnover of the firm should not be less than 50% of work value since last 3 years

(out of last 3 years).

4. (d) The bidder should not be Black listed by any Federation/organization/institution/government

or semi government departments of states or GOI. Please submit Affidavit mentioning the same

on Rs. 100.00 stamp paper.

(e) The Firm should have their regional office or service center in North India Region.

2.2 The bidder should be registered under office of competent authority or under statuary bodies at

the time of bid opening in the same name and style. In order to support this the bidder has to

submit:-

Copy of the Registration Certificate issued by the Registration of firm in case of firms of

proprietary nature. or

Copy of partnership deed in case of partnership firms. or

Copy of article of association in case of Pvt. Ltd. Companies. or

Copy of registration certificate for firms registered with NSIC/Central or State Govt. Department /

Local bodies for similar work. or

If the firm is a dealer of the equipment, please submit authorized Dealership letter for the current

period.

2.3 The bidder annual financial turnover in the same name and style during any one of the last three

years shall not be less than 50% of tendered work cost. In order to support this, Certificate issued

by Chartered Accountant may be uploaded.

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2.4 Bidder should have credentials for satisfactory performance for the last 5 year. To support this

the bidder has to upload :-

Purchase orders, along with Completion/Performance Certificate issued by government/semi

government/PSU/Autonomous/co-operative/Reputed Private organizations during last 5 years.

Self attested photo copies of above defined documents should be uploaded in the Technical

Bid.

2.6 Bidder's firm should be registered with GST. To support this bidder has to submit photocopy of

GST Registration Certificate duly renewed by the competent authority.

3.0 The bidder will post a supervisor at work site who is well qualified, trained and having sufficient

experience on the job. The supervisor will be assisted by a team of skilled and semi skilled

technicians. The team along with the supervisor must remain and work continuously on the site

and report for the work on site within a week of the receipt of materials at site or the information

regarding readiness of site by the DUSS, otherwise Federation will be at liberty to cancel the

order, and assign the work to any other party at the cost and risk of the bidder.

4.0 The bidder may be allowed to work round the clock in the interest of work on written request.

5.0 The material must be dispatched within the given time after the receipt of work order in minimum

number of lots.

6.0 The bidder will be responsible for timely payment of wages to his workmen latest by 7th

of the

following month. In case there is any delay, Federation would be at liberty to make payment of

wages to these workmen on behalf of the bidder which will be adjusted form his bills. However

this will be in no way reduce the responsibility of bidder for payment of wages as per the labor

laws in the state to which the contractor will be solely responsible.

7.0 The bidder will submit fortnightly progress report in the prescribed Performa. The measurement

of work done would be jointly recorded by his supervisor and Federation site engineer and would

be sent it along with the progress report.

8.0 The bidder shall give all necessary personal superintendence during the execution of the work as

long as Federation engineer may consider it necessary. Any directions, explanations, instructions

or notice given by the Engineer-in- charge to the supervisor of the contractor shall be treated as

there have been given to the bidder himself.

9.0 The Site engineer/Engineer in charge of the federation, with the approval of the Managing

Director, UCDF shall have power to make any alternations or addition to, or substitutions in the

original specification and the contractor shall be bound carry out the work in accordance to the

instructions which may be given to him in writing signed by the Site engineer/Engineer in charge.

10.0 If the bidder or its employee shall break, deface or injure or destroy any part of a

machine/building on which they are working or if any damage shall happen to the

machine/building while the work is in progress, from any cause whatsoever, the bidder shall make

the same good at his own expenses or in default, the Site engineer/Engineer in charge of the

Federation, may get the same repaired at the cost of the bidder and deduct the expenses inured

from his pending bills.

11.0 The bidder shall be liable to the provisions of any acts, regulations may therein relating to the

workman and the acts.

12.0 The bidder shall be responsible for all injury to persons or things and for all damages to structural

parts, of properties which may arises from the operations or neglect or him self or any of his sub-

contractors employees. The bidder shall indemnify the federation and held them harmless in

respect of all and any expenses arising from any such injury or damage to persons or property as

foresaid and also in respect of any claim made in respect of injury or damage under any Acts of

Government, or otherwise and also in repeat of award of compensation of damage consequent

upon such claim.

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13.0 The bidder shall indemnify the management whether under the workman‟s compensation Act, or

any other statute in force during the currency of the contract or any common law in respect of any

employee of the contractor or any sub-contractor.

14.0 The bidder may authorize in writing any employee of the bidder to exercise all or any of the

powers vested in him under this contract with intimation to the management in writing.

15.0 The equipment repaired/supplied by the contractor should be guaranteed by him for satisfactory

performance for a period of 12 month from the date of repairs/supplies. You will undertake to

repair/replace the defective parts-free of charge in case of defects/faulty operation during the

guarantee period.

16.0 Bidder will submit the design and complete construction details with drawing or all equipments,

etc, before undertaking their fabrication. Provision of future expansion would be kept in all

electrical switch boards, control panels etc, you will also submit the layout of electrical cables,

piping etc, to be laid in the plant.

17.0 In the event of awarding sub- contract to any of the parties by the bidder for the

manufacture/supply/erection of any part/spares/components that will be used in the order

equipment, the contractor mist furnish details about his sub-contractor their experience,

specialization etc. The sub contract can be awarded by the contractor only after obtaining written

approval by federation. In the event of sub-contract also, the prime fascia responsibility rests on

the contractor regarding quality, quantity, guarantee and warranty of the materials supplied work

done by the sub-contractor.

18.0 The federation may at any time, by notice in writing, summarily terminate the contract without

compensation to the contractor is adjudge insolvent, in case of company is would up voluntarily

by the order of court or a receiver or the contractor commits any breach of contract herein

specifically provided for.

19.0 Force majeure clause: The terms and conditions mutually agreed upon shall be subject to force

majeure clause as noted as: “Neither the bidder nor the federation shall be considered in default in

performance of its obligations hereunder, if such performance is prevented or delayed because of

war, hostilities, revolution, civil commotion, strike, earthquake, epidemic, accident fire, wind,

flood or because of any law, order proclamation, regulation or ordinance of any government or of

any act. Of God or any other causes whether of similar or dissimilar nature, beyond the reasonable

control of the party affected, should one or both the parties be prevented from fulfilling his, their

contractual obligations by state of force Majeure lasting continuously for a period of six months

the two parties should consult each other regarding the future implementation of contract.

Manager Director

UCDF Ltd, Haldwani

45

UTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,

Mangal Parao, Haldwani, Nainital

SPECIAL TERMS AND CONDITIONS

S.N. Description

1.0 Work Experience: The Firm should have executed at least 25% quantity/amount of tendered

work, of the same nature & of equivalent amount in last 5 years. Please upload purchase order

and their work completion/performance certificate.

2.0 For any work partly done, payment shall be made at proportionately reduced rate as per

assessment of the engineer in-charge.

3.0 Price Escalation: The prices are fixed and any price escalation in rate what - so-ever, shall not

be demanded by you, except Govt. levies, which shall be permissible against furnishing of

documentary proof for the same by you. The bidder should take into account all fluctuations of

the market as no claim shall be entertained on this ground during the acceptance of the tender

and the currency of the contract.

4.0 Basis of rate: The tendered rate shall be deemed for the complete item of work in all respects and

shall include all tools and plants, packing and forwarding, insurance, freight, carriage of materials

to site, stacking and removal charges of any rejected materials, GST/ all prevailing taxes in force

from time to time, ie the rates should be FOR site inclusive of all.

5.0 Liquidated damages: The work must be completely finished to the entire satisfaction of the Site

Engineer/Engineer-In-Charge UCDF, or his representative, within mentioned time from the date

of receipt of order failing for which penalty will be imposed at the rate of 0.5% per week subject

to a maximum of 10% of the total cost of work or part of it (in case there are independent works).

The date of commencement of work shall be such on which the date the purchase order is given

to the bidder or it is mentioned in the work order specifically. If there is any delay due to not

availability of site by the DUSS to the bidder, the bidder will not be responsible for such period

of time. The availability of work site/ arrangements by the DUSS required if any (necessary for

completion of work but not in the scope of contractor) will be provided by the DUSS on time as

per bidder‟s request.

6.0 Arbitration: All disputes or differences, in respect of which the decision is not final and

conclusive, shall on the initiative of either party be referred to the arbitration order of prevailing

cooperative society Act to the Director Dairy Vikas Uttarakhand/Registrar Dairy Co-operative

Societies Uttarakhand.

7.0 The tender Technical Bid documents are to be addressed to " Uttarakhand Cooperative Dairy

Federation Ltd, Mangal Parao, Haldwani (Nainital)" and should be submitted in sealed cover with

the name of the tender notice and name of the work on the cover. The sealed cover should also

bear the name and full address of the bidder. The tenders should be sent by the registered post/

speed post/ courier in sealed covers. UCDF will not accept any excuse for non receipt of tenders,

in time, due to loss or delay in postal services.

8.0 All the tenders should be submitted in two bid system i.e. Technical Bid and Financial Bid in

tender portal.

9.0 Incomplete, irrelevant or conditional tenders are liable to be rejected. Tenders not submitted on

proper forms i.e. BOQ form, will not be considered.

10.0 Agreement: The successful bidder shall be required to enter into an agreement with the

Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital), on non-

judicial stamp paper of Rs. 100.00 Value, for execution of the work for which the tender has

been accepted. In case of Partnership firms, the Agreement must be signed by the partners or by

the person holding power of attorney on behalf of the firm. In the later case a only attested copy

of the power of attorney must be submitted to the UCDF. The partnership firms should enclose

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photocopy of the partnership deed and an attested copy of power of attorney for signing.

11.0 Earnest Money Deposit : All bidders should deposit earnest money with the tender as per

following details if not specified in tender notice.:

(a) For cost of work up to Rs. 25.00 Lakh @ 3%

(b) For cost of work above Rs. 25.00 Lakhs @ 2% (minimum 75000.00)

All tender bids should be accompanied by earnest money deposit either in the form of a Demand

Draft drawn on any Nationalized Indian Bank/Scheduled Bank/reputed private Indian bank or

any first class Foreign bank operating in India, Term Deposit Receipt/ Fixed Deposit Receipt,

Bankers Cheque issued by any Nationalized Indian Bank/Scheduled Bank/reputed private Indian

bank or any first class Foreign bank operating in India in favor of Uttarakhand Cooperative

Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital) payable at Haldwani with the tender

form. In general, the validity of EMD should be 90 days from the last date of validly of the tender

, but the period may be extended as per requirements.

All bidders may note that EMD submitted in the form of a cheque will not be considered. EMD

may also be deposited in the form of cash with the account section of the UCDF and cash receipt

should be attached with the tender.

Any tender bid which is not accompanied with the Earnest Money Deposit will be summarily

rejected and no exemption shall be granted to any of the bidders in this regard.

Note: The rebate or exemption in the EMD will be provided to the firms registered with Micro,

Small & Medium Industries Department Uttarakhand only as per provisions of Uttarakhand

government order no: 261/VII-2-14/143-industries/2003, dated- 19.03.2014 or any amendment

issued by the Government of Uttarakhand only. Please attach a copy of the rule (issued by the

government of Uttarakhand) under which such exemption is claimed as documentary proof.

EMD of unsuccessful bidders would be returned within 120 clear days from the date of opening

of the tender bids. However, no interest shall be paid on EMD for the period during which it lies

with the UCDF.

EMD of successful bidder will be kept as Work Completion Security for a period as mentioned in

the Uttarakhand Procurement Rules 2008.

12.0 16. Performance Security:

(i) To insure due performance of the contract, successful bidder shall be required to deposit and

keep to be deposited with the UCDF a sum equivalent to 10% of total contract value as

Performance Security. The performance security may be furnished in the form of account payee

Demand Draft/ FDR/TDR/Bank Guarantee in an acceptable form safeguarding the organization‟s

interest in all respects.

(ii) Performance security should remain valid for a period of 60 days beyond the date of

completion of all contractual obligations of the bidder, including guaranty obligations in the

guaranty period , which is 1 (one) year from the date of successful trial & commissioning of the

equipment.

(iii) EMD/Bid security should be refunded to the successful bidder on receipt of performance

security.

(IV) Performance Guaranty Period/Defect Liability Period: This period will be 1 (one) year

from the date of successful trial and commissioning of the equipment/plant. The bidder should be

responsible for removal of any defects free of cost in this period. After this period, the bidder will

be responsible for removal of defect on payment basis ie. After sales services will be provided by

the bidder well in time. Or as mentioned in the special conditions for particular item.

13.0 Work Security Deposit: The successful bidder shall be required to deposit and keep to be

deposited with the UCDF a sum equivalent to 5% of total contract value as work security

deposit within 15 days from the date of signing of the contract. The EMD deposited by the bidder

47

will be adjusted in the security deposit. This security deposit shall be released to the contractor

after supply of the Material as per specifications in good condition and its verification at the work

site. However no interest shall be paid to the contractor on the security deposit. In case of any

delay occurred, or in the event of cancelation of contract due to non compliance with any terms

& conditions of this contract by the contractor, the work security deposit is liable to be forfeited

by UCDF.

14.0 All work shall be executed strictly in accordance with the General Specifications of the

equipments.

15.0 The Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani shall not be

responsible for supply of any material.

16.0 When the tender is accepted, the contractor shall have to notify the names of two of his

authorized representatives, of whom will have to be always available at the site of the work.

17.0 For steam and water installations, the contractor will have to employ C.I.B.'s licensed persons if

he is not a licensed repairer himself.

18.0 Any claim during the periods of contract for extra items etc. will be submitted in writing within a

week of such claim having arisen failing which the claim may not be entertained.

19.0 All materials brought for use of the work shall have to get approved by the engineer in charge

before actual use.

20.0 Samples of all items of work to be executed will have to be got approved by the engineer in

charge, before execution.

21.0 The site will be cleared by the contractor of all surplus or waste material, dirt, debris etc. on

completion of the work for which no extra payment will be made.

22.0 The contractor will have to make his arrangements for tools and equipments for all works.

23.0 The total value of the tender should be mentioned in the tender offer appended hereto which has

to be submitted along with the tender.

24.0 An attested copy of the latest trade tax registration, service tax registration should be enclosed

with the tender.

25.0 Charges for erection and commissioning should be indicated clearly & separately, if applicable.

26.0 Validity of Tender: The bidder are requested to keep their offer open for 90 (ninety) days from

the date of opening of the tenders. If any bidder withdraws his tender before the expiry of the said

period, the UCDF may allow withdrawal but in such case the EMD deposit by the bidder may be

forfeited. If the federation does not allow the withdrawal and accept the tender and the bidder

fails to perform his part of the contract, the EMD deposited by the bidder shall be liable to be

forfeited besides other consequences of breach of contract.

27.0 The tenders should be accompanied by the technical details and drawings of the materials, if

applicable.

28.0 If subsequent to the submission of the tender offer, the bidder alters or modifies contents of his

tender, which are not acceptable to the UCDF, the tender shall be deemed to have been

withdrawal by the bidder.

29.0 Payment for supply, installation, testing and commissioning contract:

(i) 30% advance on acceptance of the order on signing of the agreement, against submission of

the Advance Bank Guarantee as per terms of the contract/ purchase order issued by any

nationalized Indian bank/scheduled bank/reputed private Indian bank or first class foreign bank

operating in India for 36% value of the contract/purchase order value (30% advance payment and

20% interest on the advance amount), valid for a period of 3 months from the date of receiving

the advance payment.

(ii) 50% payment of the contract/purchase order value after safe receipt of the good at site and

material verification at site.

48

(iii) 10% payment of the contract/purchase order value on completion of the erection of the items.

(iv) 10% balance payment on trial and commissioning of the plant against Performance Bank

Guarantee of 10% of the contract/purchase order value, valid for a period of 12 months

(Performance Guarantee Period) from the date of successful commissioning of the plant, issued

by any nationalized Indian bank/Scheduled Bank/reputed private Indian bank or first class foreign

bank operating in India.

* If the site clearance is not given by the expiry date delivery-erection schedule as per the

contract/ purchase order, balance 25% payment may be made against a Bank Guarantee of an

equivalent amount issued by any nationalized Indian bank or first class foreign bank operating in

India valid for a period of 12 months.

II- For erection/service/overhaul component only:

(i) 30% advance on acceptance of the order on signing of the agreement, against submission of

the Advance Bank Guarantee as per terms of the contract/ purchase order issued by any

nationalized Indian bank/ Scheduled Bank/reputed private Indian bank or first class foreign bank

operating in India for 12% value of the contract/purchase order value (10% advance payment and

20% interest on the advance amount ), valid for a period of 3 months from the date of receiving

the advance payment.

(ii) 55% payment of the erection/service/overhaul of the equipment on group basis.

(iii) 15% balance payment on trial and commissioning of the plant.

III- For Supply Items only:

(i) 90% payment of the cost of the material will be paid to the party after safe receipt of the

materials in store at site and material verification.

(ii) 10% balance payment shall be made to the firm against submitting the performance security/

security deposit which may be in the form of Performance Bank Guarantee of 10% of the

contract/purchase order value, valid for a period of 12 months from the date of supply of the

material , issued by any nationalized Indian bank or first class foreign bank operating in India.

30.0 Any statutory approval from the local government authority‟s viz. Chief Boiler Inspector,

Electrical Inspector, Factory Inspector etc, shall be obtained by the contractor. The bidder shall

have to attach with the tender certificates from competent authorities of having similar works

done, during previous years.

31.0 Federation has the right to reject any or all the tenders without assigning any reason.

32.0 The bidders are advised to see the site of work before tendering.

Mode of payment:- Payment for the work executed, in part or full, shall be made through Multi

city cheques/RTGS/ DD by UCDF Ltd/DUSS for which bank charges will be borne by you.

The bills should be issued in the name of “concerning DUSS Ltd”, in A/C of U C D F, Ltd,

Haldwani or as per instruction given in the Purchase Order.

33.0 General Membership: The successful bidder will have to deposit Rs. 100.00 as membership

with the UCDF. This will be one time general membership fee. If any bidder has already

deposited this amount once, he need not to deposit the money in future.

34.0 Tender Fees: The bidder will have to deposit the tender fees as mentioned in NIT.

35.0 Technical Specification: The technical specification of individual machine/equipment will be

given in the NIT. Any other special conditions/eligibility criteria may also be mentioned in the

Technical Specification for the particular machine/equipment. The successful bidder will have to

follow the specifications.

36.0 Any Government order, issued by the Uttarakhand Government, from time to time, will be

binding to both parties and similarly tender conditions will be amended.

Manager Director

UCDF Ltd, Haldwani

49

Technical

Specifications

And

Scope of Work

50

Item No: 1

Name of Work: SIT&C of D.G. Set, Capacity- 62.5 KVA with accessories. Quantity: 1.0 unit

Location: Chamoli Dugdh Utpadak Sahakari Sangh Ltd., Matli, Chamoli.

Technical Specification of 62.5 KVA DG Set

Diesel Engine:-

Kirloskar Green/ Greaves/ Volvo penta/ Perkins/ Ashok Leyland/ Catter Pillar/ Cumins/ Kohler

make water cooled engine with cold starting, compression ignition, 4 stroke high speed diesel engine

developing minimum 83 BHP at 1500 RPM under NTP conditions to IS-10002, BS-5514, DIN-6271,

IS-3046/ latest any other government of India Norms as appropriate, with 10% over load for 1 hour in

each 12 hours. The engine will be complete with following accessories: -

a. Dry type Air Cleaner

b. Expansion bellow

c. Lube Oil Filter

d. Lube Oil Cooler

e. Governor Class A1 as per ISO 3046 or A2 Governor as per IS-10000/latest government of India

Norms

f. Fly wheel with starter ring

g. V- Belt driven axial flow blower.

h. Centrifugal bypass Filter.

i. Exhaust Silencer.

j. Coupling

k. Fuel Filter and Fuel lift Pump and fuel oil filter.

l. 12-volt electrical starting system with starter and alternator.

m. Hour Meter

n. Engine Control panel consisting of OFF/ON/START keys, ammeter, Lube Oil Pressure Meter,

Water Temperature Gauge, Charging Ammeter.

o. Flywheel with starter ring.

p. Lube oil temperature Gauge.

q. Exhaust Gas driven Turbo Charger.

r. Radiator, Radiator fan with mounting.

s. Engine Protection system for Low Lube Oil Pressure, High Water Temperature.

The Engine will be supplied with all the standard accessories as per the manufacturer‟s standards.

The complete generator set should be equipped with acoustic enclosure to meet the present noise level

norms (maximum noise level should not exceed 75 Db) fixed by central/state pollution control boards.

Alternator:-

Make- KIRLOSKAR GREEN/Crompton/Leroy Sumer/Stamford self excited, self regulated 62.5

KVA brushless type, 0.8 power factor, 3-phase, 415 Volt, 50hz cycle, 4 wire provided static excitation

running at 1500 RPM under NTP condition, class F insulation, single ball bearing with standard

accessories. The alternator should be suitable for tropical climate and shall generally confirm to IS:

4722/latest government of India Norms. The salient features of the alternator are:-

+ 1.5% voltage regulation (max) in static conditions.

IP : 23 protection with class „H‟ insulation.

Permanent lubricating bearing.

Permissible overload of 10% for one hour in 12 hours of operation.

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1. Battery with suitable copper lead- Make Exide or Equivalent, 12v, 180AH, and Battery charging

system - 1set

2.Fuel Tank of 150Ltr or suitable for 8 hours running whichever is higher.

3. The complete system should be mounted on Suitable AVM Pads

4. Base frame

5. Standard control panel with suitable MCB, Ammeter with switch, Voltmeter with selector switch,

frequency meter, bus bar, indicating lamps with complete fittings as required.

ACCESSORIES

BASE FRAME

Heavy duty base frame of sturdy design made of M.S. channel with necessary reinforcement and pre

drilled holes

Specification of Acoustic Enclosure Canopy

The canopy should be made by the original authorized equipment manufacture and factory fitted

to meet the prevailing BIS Standards.

Construction-

Acoustic Enclosure:

Acoustic enclosure, modular in construction, shall be powder coated and fabricated out of 16 SWG

CRCA MS sheet. The silent canopy shall be of nut bolt type construction. Critical processes of punching

is done on CNC machines to maintain dimensional accuracy of holes within 0.1 mm. Powder coating is

done after seven-tank surface preparation process of sheet metal. Canopy panel and doors shall have

inside lining of FIRE-RETARDANT foam as acoustic material. Four hinged doors shall be provided to

canopy, one door shall have glass window for control panel. Durable industrial locking system should be

provided on doors.

Base Frame:

Base frame is fabricated either in ISMC channel or in sheet metal. The base frame will be primer coated

and painted. The base frame is rugged in construction and designed for mounting engine and alternator

close coupled, with cross members mounted on AVM. The base frame shall have provision for

mounting of acoustic enclosure & control panel on it. The base frame is having provision of lifting hook

for convenient lifting of complete set, i.e. along with canopy, engine and alternator.

Performance Parameters

The average sound level, when measured in green field condition (ISO 3744 OR 8528 PT 10) at 1-

meter distance from all four sides shall be less than 75-dBA averages or as per CPCB norms.

The average stabilized hot air temperature rise with in the canopy is maintained with in 10 C over and

above ambient temperature.

SILENT CANOPY FEATURES

Canopy fabricated on machines with dimensional accuracy of 1mm.

Canopy is powder coated after passing through seven tank processes.

Canopy is lined with acoustic foam, which is non-igniting /Fire Retardant (confirming to BS 4735/BIS

7888).

No grouting required on the ground, only a level surface capable of withstanding the DG weight.

Designed for installation in open-air conditions.

Lockable doors provided.

Lockable fuel filling arrangement provided external to the canopy.

Residential Silencer is housed in the canopy.

Externally accessible emergency stop button.

Doors should be gasketed with high quality EDPN gaskets.

The exhaust gases shall be taken out through a suitable flexible pipe to prevent any back pressure on the

engine.

52

Thermal Insulation:

The exhaust system and noise suppressor shall be provided with thermal insulation by using fire

retardant/non igniting foam conforming to BIS7888/BS 4735 to prevent excess heat radiation on the

engine and safe for operator.

Noise suppressor: (Silencer)

Absorption type Non resistance Residential Silencer insulated from inside with glass wool shall be

provided to suppress exhaust noise from the engine.

Wiring and Lighting:

PVC copper wire concealed in flexible conduit with florescent tube light/bulb with MCB shall be

provided.

Surface Treatment-Painting:

The enclosure surface shall be suitably treated for degreasing, de-rusting and phosphate. High quality

powder coat treatment/paint shall be used.

Canopy lights: one no. DC bulb to be fitted with suitable toggle switch and wiring.

Temperature rise inside the canopy

The maximum permissible temperature rise above the ambient shall be 5oC to 7

oC.

Emergency Push Stop Button

The canopy shall have provision of emergency push button, which shall be housed in a protective

enclosure with a glass front.

Performance:

The sound level shall be less than 75 db at a distance of 1 meter. The temperature difference between

ambient and air inlet at air cleaner within the enclosure will be maintained well within 5-7 deg

centigrade. The measurement of noise will be as per ISO 3744/ISO 8528 (part 10) standard. This meets

CPCB norms.

All other requirements that are essential to make the DG set compliant to CPCB norms for noise

reduction shall form part of technical requirement

Quantities for Installation, Testing and commissioning

1. Supply, Installation, Testing & Commissioning including shifting of DG set on existing foundation,

battery charging and testing of the set including supply of diesel and mobile for twelve hours testing on

full load including, fixing of panel -1 Job

2. Supply and fixing of M.S. exhaust pipe of suitable dia, with 12 mm asbestos rope inside the room and

the exhaust pipe should be 3 meter high outside the building. Extension of the exhaust piping – Approx.

6 meters.

3. Supply and laying of G.I. Earthing by 600X 600X 6 mm of G.I. plates with charcoal, salt 19 mm dia

watering pipe, 300X 300X 300 mm G.I. chamber with digging, cover etc and complete civil work (3 for

Neutral and 1 for Body) - 4 nos.

4. Supply and fixing of suitable size G.I. strip 50 x 5 mm to connect body and neutral -1 Job (Appro.

80 meters.)

5. Supply and laying of suitable 3.5 core 95 sq. mm Aluminum armored cable with suitable Lugs

and gland. - 50 Mtr

6. Supply and fixing of Suitable rating 125 Amp 4 pole load change over (L&T Make/Simence/ or

equivalent make) - 1 Job

7. Fuel piping with PVC pipe with suitable clips - 1 Job

8. Electrical Inspector approval -1 Job

9. Electrical Inspector Approval

Note:-

53

1.0 The concrete foundation/Floor will be provided by the milk union. The contractor will obtain the

Electrical Inspector Approval. However necessary Fee will be deposited by the milk union. The first

service should be free of cost. The rates should be inclusive of all above works.

2.0 The rates should be inclusive of all the prevailing taxes and duties.

3.0 Technical Details & Make of Items provided by the manufacturer should be provided with the

technical bid.

4.0 The tenderer should be a valid authorized dealer and should submit his work experience certificates

with the technical bid.

54

ITEM NO-2

Name of work : SIT&C of Automatic Paneer Making Unit.

Place of work/Supply:

1- Nainital Milk Union, Lalkua, Nainital – 1 No.

2- Dehradun Milk Union, Raipur Road, Dehradun – 1 No.

Technical Specifications and Details of Equipments required for

Automatic Paneer Making Unit

Complete unit will consist of following equipments:-

I- Milk Heating system: Capacity 1500 LPH

Skid mounted milk pasteurizer will be used to heat milk at 92±2 deg. Celsius, hold the heated milk

for 10 minutes and cool the milk at 75±2 deg. Celsius, then discharge it in to a Coagulation Tank.

TECHNICAL SPECIFICATIONS & SCOPE OF SUPPLY FOR SKID

MOUNTED MILK PASTEURISER: - 1 No.

Capacity : 1500 LPH

Product : Milk

Raw Milk Feed Tep. : 40 C

Temp Program : 4-45-65-92-75 0 C

Holding of Milk at Past. Temp : 10 minutes in S.S.-304 Tubes

MOC of Plate : SS-316

Make of plate : Tetra Pack/GEA/Sondax/IDMC or equivalent

Material Of Gasket : NBR Food Grade, Glue less

Regeneration Efficiency : 90%

Sections : Heating/Regeneration-1/ Regeneration-2/Cooling

Hot Water Flow : 1:2 ratio at 950 C

Tap/chilled Water Flow : 1:3 ratio at 1.50 C

Utilities:

Hot Water @ 3000LPH at 950 C

Chilled Water @ 4500 LPH at 1.50 C, preferably Tap water at room temperature will be used to cool

the milk from 920 C to 75

0 C.

1.0 Plate: Heat Exchanger-Tetra Pack/GEA/IDMC/Sondax or equivalent reputed make suitable for

Milk Pasteurizer.

The plates shall be made of AISI-316 stainless steel in sanitary design. All the product contact and

exterior surface shall be easily accessible or readily removable for cleaning and inspection.

1.2 Gaskets: The sealing game must ensure complete sealing and prevent any cross- leakage

between product and service liquids. Gaskets shall be of sanitary type and shall continuously bonded

to the heat transfer surface. The gaskets should be glue less type i.e. clip in/lock in type made of

Nitrile.

The gasket material shall be food grade, non-toxic, fat resistant, non-absorbent and shall have

smooth surface. The material shall withstand a water sterilization temperature of 100 Deg. C. and

2% caustic solution at 80 Degree Centigrade.

1.3 Supporting Frame: The supporting frame for the plate pack shall be of a self supporting

design made of stainless steel (AISI 304) claded mild steel with a manually operated stainless

steel (AISI) tightening device. The tightening device shall be able to exert uniform pressure on

all the parts of heat transfer plates to prevent any leakages from pasteurizer. The frame and

55

tightening device shall prevent the plates from deflecting under pressure differential of minimum

4 kg/sq.cm.

1.4 Accessories

1.4.1 Inlets/Outlet: The inlets and outlets in each section of the heat exchanger for products as

well as services shall be provided with complete stainless steel (AISI 304) unions. The adaptor

for ready connection of service connection is also included.

1.4.2 Thermo-wells: SS (AISI 304) pockets for thermometer on required ports for product and

service Intel and outlet connections. Suitable nos. of pockets are included. Each pocket shall be

complete with a SS (AISI 304) guard of at least 200mm length for mounting thermometers. First

time supply of thermometers are also included in the scope of bidder.

1.4.3 Bell Feed: The frame shall be provided with adjustable SS ball feet with provision for

minimum 50 mm height adjustment.

1.4.4 Tools: Essential special toots shall be supplied with the plant.

2.0 Holding Section: It shall be designed for contiguous holding of the product for 10 minutes,

at the Pasteurization temperature 920 C, in SS-304 tubes. The SS tubes will be mounted on SS

frame.

3.0 Float Balance Tank: The float balance tank of 100 ltr shall be fabricated from 2 mm

thick SS sheet conforming to (AISI 304). The tank shall be provided with cover, sanitary type

SS(AISI 304) float valve with the product inlet. Cup type outlet, return Product inlet, inlet for

water, over flow and adjustable SS ball feet. The float valve shall be designed to give the rated

flow rate and withstand an inlet pressure of 1.5 kg/aq.cm.

4.0 Feed Pump: The Pasteurizer stainless steel milk feed pump shall be sanitary steel should

with louvers for air cooling and suitable design as per dairy standard. Its capacity shall be

adequate to facilitate efficient CIP. The TEFC drive motor shall be fitted with stainless

arrangement for cable connection. – 2 Nos.

5.0 Flow Controller: Flow Controller (Flow diversion valve) for product- Stainless steel

flow control device is required to maintain the required flow rate under varying pressure

conditions. The flow controller shall be of a sanitary design.

6.0 SS inline Strainer: It shall contain simple in line strainer to continuously filter the milk.

The extraneous matter will be separated out from milk. The design of the filter should be such

as to facilitate quick dismantling of the filtering element.

7.0 Heating Device: A steam operated water heating system/device of suitable rating should

be provided. The steam connection will be provided by the concerning milk union. The

system/device should be made of S.S.-304 sheet, fitted with necessary valves & it should also

be supplied with the system-1- No.

The system should be equipped with Hot water pump to circulate hot water. It shall be of

required discharge, coupled type in industrial design in standard construction.- 2.00 Nos.

8.0 Automatic controls shall be provided to ensure pasteurization temperature of product

shall have to be manually diverted against a blowing alarm. The instrumentation and control

panel shall be made in standard execution built to dust and vermin proof design. The control

panel shall be leg supported and house the following components all pre-wired to terminal

strip:

8.1 On off controller for temperature of pasteurized product with display of set temperature

and actual product temperature. The controller has a facility to automatically tune to the

requirement of set temperature.

8.2 Two point circular chart recorder with design display of temperature of pasteurized

product and chilled product at the outlet of pasteurizer. The temperature recorder has

microprocessor based with functional key facility for zero and span calibration.

56

8.3 Digital temperature indicator for chilled water inlet shall be provided.

8.4 Audio alarm with goober and acknowledge and reset push button.

8.5 Auto manual selection switch and forced forward flow provision

8.6 Incoming on/off switch for control supply.

8.7 One set of „ON‟ and „OFF‟ push buttons with indicating lamps and suitable inscriptions

shall be provided for operation of motors of various module. (Two numbers spare push

buttons are included)

8.8 Panel shall be supplied with starter and 4 Nos isolators for the milk pump and Hot water

pump.

8.9 Indication lamp for showing the position of flow diversion valve (forward/diverted mode).

9.0 Pipes and Fittings (SS 304): All inter connecting pipes with necessary fittings for product

and service shall be supplied within the specified battery limits and exclusions)

9.1 Product: The supply shall include all the necessary SS 304 pipes and fittings from float

balance tank to the finished pasteurized Product outlet as required to inter connect the above

equipment. The piping Pasteurized Product outlet as required to inter-connect the above

equipment. The piping to and from separator and homogenizer is excluded from the scope

unless otherwise specified.

9.2 Hot Water: The supply shall also include necessary SS 304 pipes and fittings for pumping

hot water to the heating section of the Pasteurizer and return to the hot water set.

II-Coagulation Tank/Vat: capacity- 750 litrs, 2 nos,

It will be used to mix Citric Acid in hot milk for coagulating it. The shape of the vat will be

rectangular with following minimum dimensions:

S.N. Parameters Inner size (mm) Outer size (mm)

1 Length 1550 1654

2 Width 900 1008

3 Depth 600

4 Over all height 925 mm

5 Outlet/ discharge valve AISI-304 grade 3” dia ball valve

6 Covers Loose covers in two halves

7 Agitation Manual by milk plunger, in bidders scope

8 Height of discharge valve above

floor level

1400 mm above floor level, for this AISI-304, 50

mm dia pipe support with adjustable ball feet (up

to 50 mm screwed) should be provided. Legs- 4

nos

9 Material of construction AISI-304 grade 2 mm thick sheet for both inner &

outer layers.

10 Insulation Suitable insulation of Glass wool should be

provided

III – Paneer Hooping Tank, capacity- 500 litrs, 2 nos,

It should be a vat with perforated plate at bottom and frame to hold paneer hoops for filling

from the coagulation tank/Vat. The shape of the Paneer Hooping Tank will be rectangular with

following minimum dimensions:

S.N. Parameters Inner size (mm) Outer Rim size (mm)

1 Length 1250 1300

57

2 Width 750 808

3 Depth 600

4 Over all height 875 mm

5 Outlet/ discharge valve AISI-304 grade 2” dia ball valve

6 Height of discharge valve above

floor level

250 mm above floor level, for this AISI-304, 50

mm dia pipe support with adjustable ball feet (up

to 50 mm screwed) should be provided. Legs- 4

nos

7 Material of construction AISI-304 grade 2 mm thick sheet for inner layer,

the sheet should be folded out side to make Brim,

in 50 mm width.

8 Perforated sheet AISI-304 grade 2 mm thick sheet, fitted 300 mm

bellow the top of tank.

9 Safety pipe 2 sets, 38 mm dia, to support the paneer mould on

it, fitted 50 mm bellow the top of tank.

Image of Typical arrangement of Paneer Hooping Tank

IV- Pneumatic Paneer Press Machine & Paneer Hoops ( Dim. Are approx.:

Paneer Hoops:

No. of hoops required: 18 nos.

Weight of Paneer Block/hoop - 15 kg.

It should be made of AISI-304 grade, 2 mm thick stainless steel sheet.

Dimensions: Inner (Approx)-

Base plate - 400mm x 400mm x 150 mm

Intermediate plate - 393mm x 393mm x 135 mm

Top loose plate - 407mm x 407mm x 15 mm

Paneer Press Machine:

No. of Paneer press machine required: 02 nos.

Base table:

Main frame – 50mm SQR pipe made of AISI-304 grade stainless steel.

58

Tray – 4 mm AISI-304 sheet

Mounting channel – 5” STD. channel, preferably 304 grade S.S.

Overall Dimensions:

Pressing stations No. of Hoops Main frame

(LxBxH) mm

Tray

(LxBxH) mm

Mounting

channel

(LxBxH) mm

3- stations 1/2/3/4/5/6 1800x800x600 1800x800x50 1800x1100x125

Hoops will be placed in 3 or 4 numbers one above another at one pressing station. There

should be 3 pneumatic pressing stations in one Paneer press machine mounted on a single

platform.

Both the Paneer pressing machines should be equipped with Auto control panel.

Technical details: Approx.-

Pressing

station

Length

in mm

Top of

cylinder

above

floor

Width

in mm

Width

of

hoop

in mm

Size of

Pressing

plate in

mm

Cylinder

stroke

Cylinder

bore in

mm

3-

stations

1845 1870 800 175-

200

350x350x15 500/450/400/

350/300/200

80-100

Image of Typical arrangement of Pneumatic Paneer Press Machine & Paneer Hoops

59

ITEM NO-3

Name of work- S.I.T.& C Refrigeration Unit consisting of Ammonia Compressor, IBT coils and

condenser coils

Location: Dehradun Milk Union, Raipur Road, Dehradun

Quantity – 1 Job

Functional Requirements:-

Brief Description: The Refrigeration Plant at Dehradun Milk Union has existing Ice Bank Tank in two

Independent compartments. The IBT Coils have 500 RMT Coil in each of the Compartment. One set of

Coil of 500 RMT was replaced a few years ago where as the second set of 500 RMT Coil along with the

Gas & Liquid headers and Oil Drain pipes with Ammonia Valve etc. need to be replaced urgently. It is

also proposed to add one high speed Frick / Kirloskar Ammonia Compressor suitable for 32TR Capacity

and its accessories at-10Deg„C‟ Evaporation temperature along with suitable motor of 50HP along with

VFD, Pressure Transmitter etc. suitable for 50HP Compressor motor. The old Atmospheric Ammonia

Condensers 8 Nos. need to be replaced. The new Condensers made from 50mm dia „Ç‟class pipes and

should be tested at 400 PSIG and Zinc spray galvanized 100 to 110 micron thickness along with headers,

water sprinklers, Ammonia Gas & Liquid valves etc. A brief technical specifications are given here under

for the work involved. However, the interested parties can visit the site to ascertain the quantum of work

and nature of the job involved.

Bill Of Quantity: The details of works to be executed are as given-

S.No. DESCRIPTION QTY.

1.

High speed Frick / Kirloskar Reciprocating Ammonia Compressor Frick /Kirloskar

make of 32 TR Cap. while operating at - 10˚C suction and 40˚C Condensing

temperatures respectively running at 800 RPM apox. A set of standard accessories

for the Compressor shall be as follows:

- Suction & discharge manifolds with isolating valves.

- High, Low and Oil pressure gauges and Cut Outs.

- Capacity Control Solenoid Valves and Accessories.

- Anchor bolts, Tools & Tackles.

- Fly Wheel, Motor Pulley and Gauge Board etc.

1 No.

2.

50 HP, TEFC Squirrel Cage Induction Motor of make ABB / Bharat Bijlee/

Kirlosker or equivalent fitted with ball bearings, suitable on 440 volts,

3 phase, 50 hz AC supply.

1 No.

3.

A suitable VFD for 50 HP Compressor Motor along with pressure transmitter of

reputed make ( Allen Bradley, Siemens, ABB ) enclosed in a sheet metal panel duly

powder quoted.

1 No.

4.

Ammonia Oil Separator of suitable size for the above Compressor complete with

valves and flanged connections etc.

1 No.

5.

Ice Bank Tank Coils made of 32mm NB, M.S.-´C‟ class pipe conforming to IS 1239.

The total length of IBT Coils shall be apox. 500 RMT. The Coils shall be fabricated

and hydraulically tested at 400 PSIG shall be Spray Galvanized along with its Gas &

Liquid Headers. All the IBT Coils shall have M.S. Angle Supports and G.I. Clamps to

support every individual pipe with the support. There will be total 10 Nos. of Coils,8

pipes high and 6.0m Long. The Gas and Liquid Risers of suitable size should also be

spray Galvanized. The gas header size 4”dia and liquid header size 3” dia both 7‟-0”

Long should be galvanized. The liquid header should have the arrangement of Oil

Drain along with Ammonia Valves as required. The Pipe shall be heavy duty „C‟ class

1 Lot

60

TATA make. The job involves, removal of old coils and fixing the new coils thereafter.

In case cleaning of Tank and its painting required, the same shall be carried out by

Milk Union Dehradun.

6.

Ammonia Liquid Feed assembly for the new set of IBT Coils / Accumulator

comprising of with liquid inlet valves like expansion valve, by pass arrangement,

strainer, Electronic level liquid level Controller, Liquid Line Solenoid Valve, oil

drain valve, suction line isolating valve etc. The Insulation& cladding work of

Accumulator if required should be repaired.

1Set

7.

Atmospheric type Ammonia Condenser 20‟ Long x 12 Pipes High from 2” dia M.S.

„C‟ class pipes along with headers duly Zinc Spray Galvanized. Each Condenser coil

shall have 1-1/2”dia Ammonia Gas valve and 3/4" dia Ammonia Valve for liquid

outlet. All the 8 Nos. set of coils should have 4”dia gas header and 3”dia liquid outlet

header duly galvanized. The water sprinkler header over the coils shall be of 2”dia G.I.

„B‟class pipe along with 1”dia GM ball valve, G.I. Union, nipples etc. The job

involves, removal of old Atmospheric Condenser Coils and installation &

commissioning of new coils. This process will be a regular & continuous exercise until

the new Condenser coils are commissioned for operation since it is a running dairy

plant. The planning for this crucial work shall be worked out in consultation with the

Engineering and Production people so that the production should not get hampered.

8

Nos.

8.

M.S. „C‟ class pipes, Valves & Fittings to interconnect the new Ammonia Compressor

to the existing Suction & Discharge Gas headers comprising of ammonia valves, Non-

return valve, oil drain valve, flanges, Nut & Bolts, gaskets etc. to connect with the

existing ammonia system.

1 Lot

9.

Electrical and Electrical wiring materials comprising of Aluminum Armored cables,

cable trays, power &control cables, thimbles, glands etc. for the termination of new

Compressor Motor and controls etc. as required. The Incoming Supply to the new

VFD panel should be made available in the MCC Panel which shall be looked into by

the Milk Union Dehradun.

1 Lot

Note: Necessary shut downs shall be planned in consultation with the Engineering Staff well in

advance so that the working of the running Dairy should not hamper in any way. The supplier should

bring along with all the tools & tackles required for installation. However all necessary help and

cooperation shall be extended to by the Milk Union for the fast execution of the work allotted.

61

ANNEXURE- ”A”

TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head) Date:

To,

______________________

______________________

______________________

______________________

______________________

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No: ________________________

Name of Tender / Work: -

____________________________________________________________________________________

____________________________________________________________________________________

Dear Sir,

1. I/ We have downloaded / obtained the tender document(s) for the above mentioned „Tender/Work‟

from the web site(s) namely:

____________________________________________________________________________________

____________________________________________________________________________________

as per your advertisement, given in the above mentioned website(s).

2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents

from Page No. _______ to ______ (including all documents like annexure(s), schedule(s), etc .,), which

form part of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses

contained therein.

3. The corrigendum(s) issued from time to time by your department/ organizations too have also been

taken into consideration, while submitting this acceptance letter.

4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) /

corrigendum(s) in its totality / entirety.

5. In case any provisions of this tender are found violated , then your department/ organization shall

without prejudice to any other right or remedy be at liberty to reject this tender/bid including the

forfeiture of the full said earnest money deposit absolutely.

Yours Faithfully,

(Signature of the Bidder, with Official Seal)

62

ANNEXURE ‘B’

NON -Black Listed Certificate

(AFFIDAVIT ON A NON JUDICIAL STAMP PAPER OF RS.100/ -)

I, _______________________ sole proprietor/partner/authorized signatory of M/s.__________

_____________________________sole proprietorship/partnership firm/public/private limited company

having its principal place of business/ registered office at.............................................

..................................(Full Address) do hereby solemnly affirm and declare as under:-

1- That I hereby confirm and declare that my/our firm/company M/s............................................ is

not blacklisted/delisted or debarred with any company of Private/Public Ltd. or Government

Company/Semi Govt. deptt. from participating in the tender as on date.

2- That I hereby confirm and declare that my/our firm/company M/s............................................ is

/are not involved in any illegal activity and/or not charge sheeted for any criminal act of theft

and/or any other essential commodity during last five years.

3- That I further undertake that in case any of the facts sworn in as mentioned above and any

particulars mentioned in our application are found other-wise or incorrect or false at any stage,

my/our firm/ company shall stand debarred from the present and future tenders of the

Uttarakhand Co-operative Dairy Federation Ltd. and its associates Milk Union. Besides,

Uttarakhand Co-operative Dairy Federation Ltd shall be entitled to take all such actions as may

be deemed fit including termination of contract, if awarded, without any claim for any

compensation whatsoever on account of such premature closure of the contract.

4- I know that to swear a false affidavit is crimes under the law and with such knowledge only I

have swear this Affidavit. I shall be responsible for any false statement.

(Signature of the Proprietor/ Managing Partner/Director with Seal)

DEPONENT

Verified at ......................... on.....................that the contents of paras 1 to 4 of this affidavit are true and

correct and no part of this is false and nothing material has been concealed or falsely stated therein.

(Signature of the Proprietor/ Managing Partner/ Director with Seal)

DEPONENT

(Signature & Seal of Notary)

63

ANNEXURE ‘C’

(Form of Bank Guarantee against Advance Payment)

(ON NON JUDICIAL STAMP PAPER OF RS. 100/-)

Bank Guarantee No.

1- In consideration of the Uttaranchal Co-operative Dairy Federation Mangal Parao Haldwani there in

after called the UCDF having agreed to grant an advance of Rs……………………………… ……

………….(Rupees…… ………………………………… …………… …….only) to M/s terms and

conditions of an contract/purchase order no………………..dated…………… made between the

UCDF and M/s ……………………………………for the supply erection/commissioning

(hereinafter called the said contract/purchase order) on production of a bank guarantee for Rs………

…… … …… ..( see note 2 below)

(Rupees…………………………………………only)we…….………………………………………

……………… (Hereinafter called the bank) do hereby undertake to pay the UCDF an amount not

exceeding Rs.. …………………………………….. (Rupees……………………………………only)

against any loss/damage caused to or suffered would be caused or suffered by the UCDF by reason

of any breach by the said supplier(s) of any of the terms and conditions contained in the said

contract/purchase order.

2- We,……………………….. do hereby undertake to any the amounts due and payable under this

guarantee without any demur merely on a demand from UCDF stating that the amount claimed is

due by way of loss or damage caused to or would be caused to suffered by the UCDF by reason of

any breach by the said supplier (s) of any of the terms and conditions contained I in the

contract/purchase order, or by reason of the supplier (S) failure to perform the said contract

/purchase order any such demand made on the Bank shall be conclusive as regards the amount due

and payable by the Bank under this guarantee shall be restricted to an amount not exceeding

Rs………………………(Rupees……………………………only).

3- We,………………………………………….., further agree that bthe guarantee herein contained

shall remain in full force and effect during the period that would be taken for the performance of the

said contract/purchase order and that it shall continue to be enforceable till all the dues of the UCDF

, under, or by virtue of the said contract/purchase order have been fully paid and its claims satisfied

or discharged or till the UCDF certifies that the terms and conditions of the said contract/purchase

order have been fully and properly carried by the said supplier (s) and accordingly discharge the

guarantee unless a demand or claim under this guarantee made an us in writing on or before

……………………………………., we shall be discharged from all liability under this guarantee

therefore.

4- We,…………………………………….,further agree with the UCDF that the UCDF shall have the

fullest liberty without our consent and without affecting in any manner our obligation hereunder to

vary any of the terms and conditions of the said contract/purchase order to extend time of

performance by the said supplier from time to time or to postpone for any time or from time to time

any of the power exercisable by the UCDF, against the said supplier and to forbear or enforce any of

the terms and conditions relating from our liability by reason of any such variation, or extension or

for any fore bearance, act of omission an the part of the UCDF, or any indulgence by the UCDF, to

said supplier or by any such matter or thing whatsoever which under the law relating to sureties

would but for this provisions have effect of so relieving us.

5- We………………………..lastly undertake not to revoke this guarantee during its currency except

with the previous consent of the UCDF in writing.

6- Not withstanding anything herein above the liability of the Bank Guarantee is restricted tp

Rs…………………. (Rupees………………………………. only). The Guarantee shall remain in

64

force till the …………………………….19 unless the guarantee is renowned or a claim is preferred

against the bank within three months from the said date all rights of the UCDF under the guarantee

shall cease and the bank shall be released and discharged from all liabilities hereunder.

Place: ……………………… (Signature)

Date: CODE NO

Note: -

1- Suppliers should ensure that seal and code no. of the signatory is put by the bankers before

submission bank guarantees.

2- The value of Bank guarantee shall be 36% of the order value.

65

ANNEXURE ‘D’

Contract Form

Non-Judicial Stamp Paper of Rs. 100.00 Only

(Rupees One Hundred Only)

This agreement made the ….day of ……..200... between Uttaranchal Co-operative Dairy Federation

Ltd, Mangal Parao, Haldwani (Nainital) there in after called „Purchaser‟ on the one part and

M/s………………………

(Hereinafter „the Supplier‟) on the other part.

Whereas the purchaser is desirous that certain Goods and ancillary Services should be provided by the

supplier. Viz. …………………….. (Brief description of Goods and services) and has accepted a bid

submitted by the supplier in response to the purchaser‟s Bidding Document

Reference………………………………………..for the supply of these Goods and Services in the sum

of Rs………………………………… (Rupees………………………………………….).

(Hereinafter “the Contract Price”).

Now This Agreement Witnesses as Follows:

In this agreement and expression shall have the same meaning as in the terms and conditions and

in section III & Section IV in the above referred Bidding Document.

The following documents shall be deemed to form and be read constructed as part of this

agreement. viz.

a. the offer and the price schedule submitted by the supplier;

b. the schedule of requirement/list of items and the technical specifications in Sections V

and VI in the above referred Bidding Document.

c. The terms and conditions in section III and IV in the above referred Bidding Document.

d. The Purchaser‟s Purchase Order No………………………….no……………

……………………………date ……………………..

In consideration of the payments to be made by the purchaser to the supplier as

hereinafter mentioned, the supplier hereby covenants with the Purchaser to provide the Goods

and Services and to remedy defects there in conformity in all respects with the provisions of the

Purchaser‟s purchase order and Bidding Document.

The purchaser hereby covenants to pay the supplier in considerations of the provisions of

the Goods and Services and the remedying of defects therein, the Contract price or such other

sum as may become payable under the provisions of the purchase order at the times and in the

manner prescribed in the purchase Order and Bidding Document.

In Witness where of the ratios here to have caused this agreement to be executed in accordance

with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the said

…………………………………….

(For the Purchaser) in the presence of

…………………………………………

Signed, Sealed and Delivered by the

said……………………………………...

(For the Supplier) in the presence

of:……………………………………………

66

ANNEXURE ‘E’

(Performance Bank Guarantee)

(ON NON-JUDICIAL STAMP PAPER OF RS. 100.00)

Bank Guarantee No. Dates:

This deed of performance guarantee made this……..day of …………..200… (Two thousand ...…) by

(Name and address of the Bank) (herein referred to as the Bank) which expression shall unless

repugnant to the context or meaning thereof includes its legal representative, successors and assigns

and the Uttaranchal Co-operative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital)

(hereinafter referred to as the federation) which expression shall unless repugnant to the context or

meaning thereof includes its legal representatives successors and assignees.

Whereas, Federation/DUSS has awarded a contract and purchase order bearing

No……………………Dated……………… On M/s. ………………… (Name and address of the party)

hereinafter referred to as the “Supplier”) for the supply/supply erection and commissioning of

performance guarantee in the form of a Bank guarantee to the Federations in terms and conditions of

the Bidding Documents and the Contract which will be kept veiled up to period should be till end of

warranty period). And whereas, the bank guarantee (The constituted agent and officer has already read

and understand the contract made between the Board and the Supplier.

In consideration of the Federation having agreed to award the contract/purchase order on the

supplier, we………………… (Name of the Bank), do hereby guarantee, undertake, promise and agree

to with the Federations its legal representatives, successors and assignees that the within named (name

of the supplier their legal representatives and assignees will faithfully perform and fulfill everything

within the Bidding Document and the contract/purchase order on their part to be performed or fulfilled,

at the time (time being the essence of the contract) and in the manner there in provided, do all

obligations there under and we further undertake and guarantee to make payment to the Federations of

Rs. ………… ( Rupees ……….. … only) being the 10% of the contract value in case the supplier, their

legal representatives and assignees do not faithfully perform and fulfill everything within the Bidding

Documents and the contract/Purchase order on their part to be performed or fulfilled, at the time and in

the manner therein provided and do not willfully and promptly do all obligations there under.

In case the supplier fails to perform or fulfill the contract/Purchase Order as per the terms and

conditions agreed upon the Federation is entitled to demand an amount equal to 10% of the Control

value from the supplier and the demand made by the Federation by itself will be conclusive evidence

and proof that the Supplier has failed to perform or fulfill his obligations and neither the Supplier nor

the Bank will be entitled to raise any dispute regarding the reason for the failure of performance or

fulfillment, on any ground .

We, (name of the Bank), do hereby undertake to pay an amount equal to 10 % of the

Order value, being the amount due and payable under this guarantee without any demur, merely on a

demand from the Federation stating that the amount claimed is due by way of non-performance of the

contractual obligations as aforesaid by the supplier or by reason of the Supplier‟s failure to perform the

said contractual commitments/Purchase order, any such demand made on the Bank shall be conclusive

as regards the amount due any payable by the Bank under this guarantee. However, our liability under

this guarantee shall be restricted to an amount not exceeding Rs…………… (Rs……..

………………………only) being the amount equal to 10% of the total order value. We (name of the

Bank), further agree that the performance guarantee herein contained shall remain in full force and

effect for a period of …………calendar month from the date of Bank Guarantee ( the period should be

till end of warranty period) and till the Federations certifies that the terms and conditions of the said

contract/purchase order have been fully and properly carried out by the said Supplier and accordingly

discharge the guarantee, unless a demand or claim under this discharged from all liabilities under this

performance guarantee thereafter.

67

ANNEXURE ‘F’

(Form of Bank Guarantee for Bid Security/Earnest Money Deposited)

(ONA NON JUDICIAL STAMP PAPER OF RS. 10/-)

This Deed of Guarantee made this………….day of ……………… (Two Thousand ………………..) by the

(name and address of the bank) (hereinafter referred to as “The Bank”) which expression shall unless the

counterpart otherwise admit include its legal representatives, successors and assigns and the Uttaranchal Co-

operative Dairy Federation Ltd. Mangal Parao, Haldwani(Hereinafter referred to as the „Federation‟) which

expression shall unless repugnant to the context or meaning thereof include its legal representatives,

successors and assignees.

Whereas the Federation has invited Bids for the supply, erection and commissioning of

………………………………………………..by the Tender Notices No …………………….AND

WHEREAS M/s……………………………………………………

…………………………………………….(name & Address of the bidders) who having submitted their

tender( hereinafter referred to as the tender) and have agreed to deposit to the Federation an amount indicated

in Schedule of requirements as per the terms and conditions of the Bidding Document AND WHEREAS the

Federation is also willing to accept a Bank Guarantee in lieu of payment by demand draft of any amount

equivalent to the amount of bid security/earnest money required to be deposited by the bidder to the Board

which guarantee will be kept valid for 150 days after the date of opening of bids.In consideration of the

Federation having agreed to consider the Bid proposals submitted by the bidder without depositing the

amount of Bid security/earnest money and against this bank guarantee, we (name and address of the Bank)

hereby undertake and guarantee to make payment to the Federation at any time (time being the essence of the

contract) when the Federation asks for the same as per the terms and conditions of the Bidding Document

within 150 days from the date of opening of bid.The Bank further undertakes not to revoke this guarantee

during its currency except with the previous consent of the Federation of writing and the guarantee shall be

continuous and irrevocable guarantee up to a sum of Rs………………………………………………….

Rupees only) provide always that any indulgence or relation on the part of the Federation to the said Bidder,

with or without the consent of the Bank shall not prejudice or restrict remedies against the Bank nor shall the

same to any event be a ground of defence by the Bank, against the Federation.In case the Federation puts

forth a demand in writing on the Bank for the payment of amount full or in part against this bank guarantee,

the Bank will consider that such demand by itself is a conclusive evidence and proof that the Bidder has

failed in complying with the terms and conditions stipulated by the Federation in its Bidding Document and

payment will be made to the Federation without raising any disputes regarding the reasons for such failure on

the part of the Bidder. The Bank shall not be discharged or released from this guarantee by arrangement

between the bidder and the Federation with or without the consent of the Bank or any alterations in the

obligations of the parties or by an indulgence, Forehearnance shown by the Federation to the Bidder.This

guarantee shall be in addition to and without prejudice to any other securities or remedies which the Board

may have or hereafter possess against the Bidder and the Federation shall be under no obligations to marshal

in favor of the Bank any such renew, modify or refuse to complete or enforce or assign any security or

instrument.The Bank agrees that the amount hereby guaranteed shall be due and payable to the Federation‟s

serving a notice requiring the payment of the amount and such notice shall be served on the Bank either by

actual delivery thereof in the Bank or by dispatching thereof to the Bank at its address by registered post at

the address of the said to have been duly served on the Bank not withstanding that the notice may not in fact

have been delivered to the Bank.

In order to give full effect to the provisions of this guarantee the Bank thereof waives all rights

inconsistent with the above provisions and which the Bank might otherwise as a guarantee be entitled to

claim and enforce.

68

Not withstanding anything contained hereinafter our liability under this guarantee is restricted to

Rs…………………………………………………………………. (Rupees …….

…………………………………..only).

Being the amount of the Bid Security/Earnest Money Deposit and it shall remain enforce

until……………………………………………………………………………………………

Place:

SEAL CODE NO………………………

(Signature)

Note: - BIDDERS SHOULD ENSURE THAT THE SEAL CODE NO. OF SIGNATORY IS PUT BY

THE

69

Tender Committee’s use for -

Tender Work-

Total No. of Bid Received for tender Work-

Bidder Name-

SN. Tender Technical Bid required Document Check List

1 Registration Certificates of firm (Self attested Copy).

2 In case of dealers/distributor Authorization letter from manufacturer (Self attested Copy).

3 VAT registration & CST registration document. (Self attested Copy).

4 Excise duty and Service tax registration (if applicable or charged in the overall cost of the

quoted equipment.) (Self attested Copy).

5 PAN Card. (Self attested Copy).

6 Earnest Money deposit DD/Receipt. (Self attested Copy).

7 Tender document fee deposit DD/Receipt. (Self attested Copy).

8 Work Experience required following document-

1- Work/Purchase orders document -Work/Purchase orders of similar work (as per

tender work) done by them in the Government Dairies/Milk Federation/Central or state organizations/departments/ statutory bodies/reputed private dairies/Private company etc

2- Work satisfactory certificates document against above Work/Purchase order- Work satisfactory certificates against issued purchase order from the respective Government Dairies/Milk Federation/Central or state organizations/departments/ statutory bodies/reputed private dairies/Private company etc. (Self attested Copy).

Note- As per the work satisfactory certificates, total minimum cost of successful work execution done against purchase order, should not be less than the 20 % of tender yearly

work contract.

9 Annual Turnover report of previous 3 years (firm’s Financial Statement of last 3Year or

CA certificate with declaration of turnover of last 3Year).

10 Any one document containing clear address of the bidder.

11 Required Technical bid information Check List, on tenderer letter pad as per ANNEXURE

„A‟ with Signature of the authorized signatory & Official seal/ stamp of the organization. .

(Self attested Copy).

12 Tender Acceptance Letter (Annexure-B) should be filled, signed and stamped/certified

properly.

13 An affidavit regarding Non-blacklisting or otherwise as per ANNEXURE „C‟ duly attested by

the oath commissioner is required to be attached in support thereof. . (Self attested Copy).

Undertaking:

Tender committee hereby certifying that, bidder has provided required information for tender

technical bid furnished as above. So Tender committee has no objection to bidder participate in

Financial Bid.

Date:

Place: Signature Tender Committee