1

E- Reference Manual (For Faculty )

Division of Computer Applications

Indian Agricultural Statistics Research Institute (ICAR) Library Avenue , Pusa New Delhi-110012

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2

Management System: PG School, IARI

PG School, IARI is a deemed University. It has 25 disciplines in which masters and doctorate degrees are awarded. These include Genetics, Horticulture, Seed Science Technology, Plant Genetics Resources, Post Harvest Technology, Molecular biology & Biotechnology, Plant Physiology, Biochemistry, Microbiology, Agronomy, Soil Science and Agricultural Chemistry, Agricultural Physics, Environmental Sciences, Water Science and Technology, Agricultural Engineering, Plant Pathology, Entomology, Nematology, Agricultural Chemicals, Agricultural Economics, Agricultural Extension, Agricultural Statistics and Computer Application. These disciplines are physically situated in different buildings that are spread across the Pusa Campus covering different institutes under ICAR such as IARI, IASRI, and NBPGR. With the advances in the Internet technologies and the available network infrastructure, the working of PG School can be automated and an online system can be developed. The PG School, IARI Software Development Committee has also identified the problem. The online capability of the system will allow the students, faculty members and administrators to publish and retrieve the information from their respective disciplines. This would definitely help the users of the system save their time and efforts. The time so saved may be utilized for other development activities of the PG School, scientific research and better education. PG School, IARI Management System is being developed under the IASRI institute funded project "Intranet Solutions for PG School, IARI" by Division of Computer Applications, IASRI. The system helps in achieving the PG School objectives by giving online access to various resources. The system is available at http://www.iasri.res.in to students, faculty members, scientists and administrative staff of PG School, IARI.

1. User Login Account Creation

1.1 Accessing the Login Page 1. Click Start Button on left hand corner of your Monitor Screen. 2. Drag the mouse and place the mouse-pointer over Programs. 3. Look at the pop-up menu on right of the screen and search Internet Explorer. 4. Drag gently mouse-pointer over Internet Explorer. 5. Double-click Internet Explorer to start it. 6. Find address-bar at top of the Internet Explorer Window. 7. Type http://pgs.iasri.res.in/ in the address-bar and press Enter key. 8. You will see the Log-in Page of Management System: P G School, IARI (Fig. 1.1).

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Fig. 1.1 : Login page of PG School, IARI.

1.2 Creation of Login Account for New Users

1.2.1 Open User Registration Form 1. Look at Login dialogue-box at top right corner of the Login page in Fig. 1.1. 2. Click on New User button. 3. You will see User Registration page (Fig. 1.2).

1.2.2 Fill User Registration Form The form in Fig. 1.2., contains various items. They are shown in blue color. Each item has some box or list-boxes or radio-buttons next to the item. You need to click inside a box and type in the desired information for *User ID, *First Name, Middle Name, Last Name, *Title, *Father's Name, *Password, *Confirm Password, E-mail, Web Page, Phone, Mobile, *Gender, *Category, *User Type , *D.O.B. *Address Correspondence, *Address Permanent. The items marked with * are mandatory. Password must be 8 characters long and should contain at least one numeric character.

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Fig. 1.2 : User registration

1. Fill in the text boxes next to the items name as indicated in above paragraph. 2. As the case may be, click on either Male or Female button next to *Gender item. 3. Click on list-box next to *Category item, drag the mouse pointer to GEN, SC, ST or OBC

and click it as per your category. 4. Click on list-box next to *User Type item, drag the mouse pointer to PG School Official,

Faculty, Student or Teacher as per your status in PG School, IARI. Dean, Professor, Head, Head and Professor, Guide user type is Faculty. Administrator will upgrade the status as per his records.

5. To enter your date of birth in the system, a. Click on first list box next to *D.O.B.item and click on day of your birth. b. Click on second list box next to *D.O.B.item and click on month of your birth. c. Click on third list box next to *D.O.B.item and click on year of your birth.

6. Finally, click on Create My Account button. A sample Registration Form is shown in Fig. 1.3. 7. On clicking the Create My Account button in Fig. 3., you will see the user verification screen

Fig. 1.4. Click ‘Verified’ button, if particulars shown are correct otherwise you may click ‘Edit’ button to edit the information.

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Fig. 1.3 : Sample filled in user registration form

1.2.3 Receive Confirmation from the System 1. Click on Edit button, if you see some wrong information in Fig. 1.4. And wants to correct it. 2. Click on Home button in Fig. 1.4, if you do not wish a login account on the system. 3. Click on Reset button in Fig. 1.4, if you want to reset all form values. 4. Click on Verified button, if you believe the information is right and want to proceed with

creation of user account of Management System: PG School IARI. 5. You will get an acknowledgement from the system as in Web-page in Fig. 1.5.

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Fig. 1.4 : User verification screen.

Fig. 1.5 : User receiving thanks after registration

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1.3 Login after Submission of your Application for Registration

Once you have received thanks from the system Fig. 1.5, the System Administrator will receive your application for Registration. The System Administrator will confirm your identity as a faculty/ Student/ Teacher/PG School Official and authorize you as authenticated user of the system. Once you become an authorized user you can login into the system.

1. Access the website of the system (Section 1.1). 2. Look at Login dialogue-box at top right corner of the Login page in Fig. 1.1. 3. Fill in User Name and Password textboxes 4. Click on Sign In button. 5. You will see a similar page as shown in Fig. 1.6. This is your Home page.

Fig. 1.6 : Home page of a user

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2. Personal Settings

2.1 Changing User Id and Password

The authorized user of the system such as students, faculty, guides, professors and heads can change their user Id and password.

1. Choose ‘Change UserId and Pssword’ item from ‘Personal’ menu in Menu bar. 2. Enter new user Id in ‘New User Id’ text box (Fig. 2.1). 3. Enter new password and confirm password in ‘New Password’ and ‘Confirm

Password’ text-boxes respectively. 4. Click on ‘Submit’ button. 5. The user Id and password will be changed in the system.

Fig. 2.1 : Changing user Id and password

2.2 Qualifications

All the authorized users of the system need to fill their prior qualification for the record of the PG School, IARI.

1. Choose ‘Qualifications’ item from ‘Personal’ menu in Menu bar. 2. Select degree from ‘Degree’ combo-box (Fig 2.2). 3. Fill ‘Specialization’, ‘Marks Obtained (% or OGPA)’, ‘Total Marks (100% or Max.

OGPA)’, ‘Year of Passing’ and ‘Subject’ text-boxes. 4. Click ‘Submit’ button. 5. A row of qualification will be generated in Qualification Table. 6. More qualifications may be added to the table by repeating steps 2 through 5 (Fig

2.2). 7. A user may enter as many degrees as he likes. The qualification table will show all the

entered qualifications. 8. Click on ‘Remove’ to delete any qualification.

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Fig. 2.2 : Updating qualifications of the users

2.3 Edit Profile

All the authorized users of the system can update their profile.

1. Choose ‘Edit Basic Profile’ item from ‘Personal’ menu in Menu bar. 2. Fill the profile items as per the form (Fig2.3). 3. Click on ‘Submit’ button to update the changed fields. 4. User can update their profile fields as and when required.

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Fig. 2.3 : Changing user profile fields

2.4 Edit Faculty Profile

A authorized faculty member of the system may update their profile. The items available for update are ‘Parent Discipline’, ‘Discipline’, ‘Designation’, ‘Posting Place’, ‘Specialization’ and Research Area.

1. Choose ‘Edit Faculty Profile’ item from ‘Personal’ menu in Menu bar. 2. Fill the profile items as per the form (Fig. 7.4). 3. Click on ‘Submit’ button to update the changed fields. 4. A faculty may update his/her profile fields as and when required.

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Fig. 2.4 : Changing faculty profile fields

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3.1 Faculty Approval of Students for a Course

1. Choose ‘Faculty Approval of Students’ from Courses item of menu bar. The page will show all the courses of the faculty members.

2. Click on the course number to register students under the course (Fig. 3.1). 3. The next page will show the requests of students to register in a course (Fig.3.2) along

with their status. 4. Click on Approve for accepting the student request and Disapprove for rejecting.

Fig.3.1 : Faculty’s view of his course for student registration

Fig. 3.2 : Faculty approval of student registration for a course

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4.1 Class Schedule

1. Click ‘Class Schedule’ from item ‘Courses’ from Menu bar. 2. Select academic the Course No from the table. 3. To move further there are three ways to assign grades. (i) By Uploading Excel file. (ii) By Uploading CSV file. (iii) Enter directly into website.

Fig.4.1 : Selecting course for assigning course schedule. 4.2 Uploading EXCEL/CSV

1. Download the template of your respective choice. 2. Enter the Course schedule into downloaded template file.

Before filling the entries do keep these things in mind:- The date should be in MM/DD/YYYY. No field should empty in the file with completed course schedule entries. Don’t change the header of the downloaded template.

3. Upload the file with completed course schedule entries. 4. Press submit to precede further otherwise press cancel.

Note: - In order to make a CSV file, make an excel file and save it as CSV format. In order to store an excel file to CSV file go to file->save as-> and save it in CSV format.

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Fig.4.2 : Assigning course schedule using Excel/CSV file

Upload Excel File

Fig.4.3 : Assigning course schedule using Excel File

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Upload CSV File

Fig.4.4 : Assigning course schedule using CSV file 4.3 Entering directly into website

1. The next page will show a form to enter the course schedule for each topic. 2. Click on ‘Remove’ link to remove any particular’s topic entry. 3. Enter the topic, start date, compete date and faculty into the textboxes and defined

dropdown lists. 4. On pressing submit the record will be entered and will be shown into the table.

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Fig.4.5 : Entering course schedule

5. Examination

5.1 Assigning Examination Scheme

1. Click ‘Examination Scheme’ from item ‘Courses’ from Menu bar. 2. Select Academic year and Trimester from the list and Click on Submit Button. (Fig. 5.1 ) 3. The page will show the list of courses for the current trimester (Fig. 5.2) along with the

scheme adopted for evaluation. 4. Click on ‘Assign’ link, the next page shows the form for entry of examination scheme for

that course (Fig. 6.3.) 5. Enter the scheme and click ‘Assign’ button to assign and ‘Delete’ button to delete the

scheme. 6. The next page will show the assigned scheme (Fig. 5.4). 7. Click on ‘Delete’ link if you want to delete the existing scheme and assign new one.

Examination Scheme

Select Academic Year and Trimester Academic Year 2009-10 Trimester I

Fig 5.1 Showing academic year and trimister combobox for examination scheme

Fig. 5.2 : List of current courses for assigning examination scheme by course leader

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Fig. 5.3 : Assigning examination scheme for a course

Fig. 5.4 : List of current courses with assigned examination scheme by course leader

5.2 Assigning Grades to Students

4. Click ‘Assign Grades’ from item ‘Courses’ from Menu bar. 5. Select academic year and trimester from ‘Academic Year’ and ‘Trimester’ combo-

boxes on next page (Fig 5.5). 6. Click on ‘Submit’ button. 7. To move further there are three ways to assign grades. (iv) By Uploading Excel file. (v) By Uploading CSV file. (vi) Enter directly into website.

8. Select a course from the ‘Course Name’ box containing list of courses for the selected trimester and Academic year. (Fig. 5.6).

6. Click on ‘Enter grades/Seminar’ button after selecting a course (Fig. 5.6).

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Fig. 5.5 Selecting Academic Year & Trimester for assigning grades

Fig. 5.6 Selecting course for assigning grades 5.3 Uploading EXCEL/CSV

1. Download the template of your respective choice. 2. Enter the grades into downloaded template file.

Before filling the entries do keep these things in mind:- The date should be in MM/DD/YYYY. No field should empty in the file with completed grade entries.

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Don’t change the header of the downloaded template. 3. Upload the file with completed grade entries. 4. Press submit to precede further otherwise press cancel. Note: - In order to make a CSV file, make an excel file and save it as CSV format. In order to store an excel file to csv file go to file->save as-> and save it in CSV format.

Fig.5.7 : Assigning grades using Excel/CSV File

Upload Excel File

Fig.5.8 : Assigning grades using Excel File

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Upload CSV File

Fig. 5.9 : Assigning grades using CSV File 5.4 Entering directly into website

1. The next page will show a form to enter the grades for each student according to the assigned examination scheme for that course (Fig. 5.10). 2. Click on ‘Remove’ link to remove any particular’s roll no. marks. 3. Enter the grades for each student by selecting the roll number from ‘Roll No’ combo-box and click on ‘Submit’ button. A row of student’s marks will be generated in a table (Fig. 5.10). 4. Only those roll numbers will appear in the ‘Roll No’ combo-box whose grades have not submitted.

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Fig.5.10 : Entering grades for the student

6. Grades: 6.1 Course wise Grades:

1. Click on the Grades item on the menu bar. 2. Choose Course Wise Grades from this. You will Receive a Screen as in Fig.(6.1)

In this you have to select Academic Year, discipline and trimester from respected combo box.

3. After selecting these click on Submit Button. Then you receive a screen as show in Fig. (6.2)

4. Choose Course No. from this Combo box. and you can click on See Reports or Enter Grades or See Course Drops Button.

When you Click on See Reports Button then you have receive a report of that course Fig(8.3)

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When You Click on Enter Grades Button then you receives a screen as in Fig (6.4) .You have to fill all the entries given in this report and then click on Submit Button. When you Click on See course drops Button then a screen with all course drops is shown as in Fig(6.5).

. 6.2 Grade Sheet

1. Click on Grades Item from menu bar and then choose Grade Sheet. 2. Click on Grade sheet you will Receive a screen as in Fig. (6.6). Enter the roll no.

of that student whose grade sheet you want to see in the textbox. 3. Then you will receive Course Grade Report of that student. Fig (6.6)

Fig 6.1 : Showing submit button for grades.

Fig 6.2 : Showing all buttons for viewing course grades

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Fig 6.3 Show the course grade report

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Fig 6.4 : Showing the submit button for submitting grades

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Fig 6.5 : Showing discipline wise course drops

Fig 6.6 : Showing course grade report

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Reference Manual (For Guide)

http://pgs.iasri.res.in

Division of Computer Applications

Indian Agricultural Statistics Research Institute (ICAR) Library Avenue , Pusa New Delhi-110012

lax.kd vuqiz;ksx izHkkx Hkkjrh; d`f"k lkaf[;dh vuqla/kku laLFkku ¼Hkk-+d`-v-i-½

ykbcszjh ,osU;w] iwlk] ubZ fnYyh 110012

27

Management System: PG School, IARI

PG School, IARI is a deemed University. It has 25 disciplines in which masters and doctorate degrees are awarded. These include Genetics, Horticulture, Seed Science Technology, Plant Genetics Resources, Post Harvest Technology, Molecular biology & Biotechnology, Plant Physiology, Biochemistry, Microbiology, Agronomy, Soil Science and Agricultural Chemistry, Agricultural Physics, Environmental Sciences, Water Science and Technology, Agricultural Engineering, Plant Pathology, Entomology, Nematology, Agricultural Chemicals, Agricultural Economics, Agricultural Extension, Agricultural Statistics and Computer Application. These disciplines are physically situated in different buildings that are spread across the Pusa Campus covering different institutes under ICAR such as IARI, IASRI, and NBPGR. With the advances in the Internet technologies and the available network infrastructure, the working of PG School can be automated and an online system can be developed. The PG School, IARI Software Development Committee has also identified the problem. The online capability of the system will allow the students, faculty members and administrators to publish and retrieve the information from their respective disciplines. This would definitely help the users of the system save their time and efforts. The time so saved may be utilized for other development activities of the PG School, scientific research and better education. PG School, IARI Management System is being developed under the IASRI institute funded project "Intranet Solutions for PG School, IARI" by Division of Computer Applications, IASRI. The system helps in achieving the PG School objectives by giving online access to various resources. The system is available at http://www.iasri.res.in to students, faculty members, scientists and administrative staff of PG School, IARI.

1. User Login Account Creation

1.1 Accessing the Login Page 9. Click Start Button on left hand corner of your Monitor Screen. 10. Drag the mouse and place the mouse-pointer over Programs. 11. Look at the pop-up menu on right of the screen and search Internet Explorer. 12. Drag gently mouse-pointer over Internet Explorer. 13. Double-click Internet Explorer to start it. 14. Find address-bar at top of the Internet Explorer Window. 15. Type http://pgs.iasri.res.in/ in the address-bar and press Enter key. 16. You will see the Log-in Page of Management System: P G School, IARI (Fig. 1.1).

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Fig. 1.1 : Login page of PG School, IARI.

1.2 Creation of Login Account for New Users

1.2.1 Open User Registration Form 4. Look at Login dialogue-box at top right corner of the Login page in Fig. 1.1. 5. Click on New User button. 6. You will see User Registration page (Fig. 1.2).

1.2.4 Fill User Registration Form The form in Fig. 1.2., contains various items. They are shown in blue color. Each item has some box or list-boxes or radio-buttons next to the item. You need to click inside a box and type in the desired information for *User ID, *First Name, Middle Name, Last Name, *Title, *Father's Name, *Password, *Confirm Password, E-mail, Web Page, Phone, Mobile, *Gender, *Category, *User Type , *D.O.B. *Address Correspondence, *Address Permanent. The items marked with * are mandatory. Password must be 8 characters long and should contain at least one numeric character.

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Fig. 1.2 : User registration

8. Fill in the text boxes next to the items name as indicated in above paragraph. 9. As the case may be, click on either Male or Female button next to *Gender item. 10. Click on list-box next to *Category item, drag the mouse pointer to GEN, SC, ST or OBC

and click it as per your category. 11. Click on list-box next to *User Type item, drag the mouse pointer to PG School Official,

Faculty, Student or Teacher as per your status in PG School, IARI. Dean, Professor, Head, Head and Professor, Guide user type is Faculty. Administrator will upgrade the status as per his records.

12. To enter your date of birth in the system, a. Click on first list box next to *D.O.B.item and click on day of your birth. b. Click on second list box next to *D.O.B.item and click on month of your birth. c. Click on third list box next to *D.O.B.item and click on year of your birth.

13. Finally, click on Create My Account button. A sample Registration Form is shown in Fig. 1.3. 14. On clicking the Create My Account button in Fig. 3., you will see the user verification screen

Fig. 1.4. Click ‘Verified’ button, if particulars shown are correct otherwise you may click ‘Edit’ button to edit the information.

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Fig. 1.3 : Sample filled in user registration form

1.2.5 Receive Confirmation from the System 6. Click on Edit button, if you see some wrong information in Fig. 1.4. And wants to correct it. 7. Click on Home button in Fig. 1.4, if you do not wish a login account on the system. 8. Click on Reset button in Fig. 1.4, if you want to reset all form values. 9. Click on Verified button, if you believe the information is right and want to proceed with

creation of user account of Management System: PG School IARI. 10. You will get an acknowledgement from the system as in Web-page in Fig. 1.5.

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Fig. 1.4 : User verification screen.

Fig. 1.5 : User receiving thanks after registration

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1.3 Login after Submission of your Application for Registration

Once you have received thanks from the system Fig. 1.5, the System Administrator will receive your application for Registration. The System Administrator will confirm your identity as a faculty/ Student/ Teacher/PG School Official and authorize you as authenticated user of the system. Once you become an authorized user you can login into the system.

6. Access the website of the system (Section 1.1). 7. Look at Login dialogue-box at top right corner of the Login page in Fig. 1.1. 8. Fill in User Name and Password textboxes 9. Click on Sign In button. 10. You will see a similar page as shown in Fig. 1.6. This is your Home page.

Fig. 1.6 : Home page of a user

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2. Personal Settings

2.1 Changing User Id and Password

The authorized user of the system such as students, faculty, guides, professors and heads can change their user Id and password.

6. Choose ‘Change UserId and Pssword’ item from ‘Personal’ menu in Menu bar. 7. Enter new user Id in ‘New User Id’ text box (Fig. 2.1). 8. Enter new password and confirm password in ‘New Password’ and ‘Confirm

Password’ text-boxes respectively. 9. Click on ‘Submit’ button. 10. The user Id and password will be changed in the system.

Fig. 2.1 : Changing user Id and password

2.2 Qualifications

All the authorized users of the system need to fill their prior qualification for the record of the PG School, IARI.

9. Choose ‘Qualifications’ item from ‘Personal’ menu in Menu bar. 10. Select degree from ‘Degree’ combo-box (Fig 2.2). 11. Fill ‘Specialization’, ‘Marks Obtained (% or OGPA)’, ‘Total Marks (100% or Max.

OGPA)’, ‘Year of Passing’ and ‘Subject’ text-boxes. 12. Click ‘Submit’ button. 13. A row of qualification will be generated in Qualification Table. 14. More qualifications may be added to the table by repeating steps 2 through 5 (Fig

2.2). 15. A user may enter as many degrees as he likes. The qualification table will show all the

entered qualifications. 16. Click on ‘Remove’ to delete any qualification.

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Fig. 2.2 : Updating qualifications of the users

2.3 Edit Profile

All the authorized users of the system can update their profile.

5. Choose ‘Edit Basic Profile’ item from ‘Personal’ menu in Menu bar. 6. Fill the profile items as per the form (Fig2.3). 7. Click on ‘Submit’ button to update the changed fields. 8. User can update their profile fields as and when required.

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Fig. 2.3 : Changing user profile fields

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3.1 Guide approval of PPW

All Guides need to approve the PPW of his/her students before sending it to professor. They should do this after the acceptance of all the members of the advisory committee of the student. 1. Choose ‘Guide Approval of PPW’ from PPW item on menu bar. 2. The guide will see a list of students for an academic year along with status of approval.

Click on a student name to view/approve his/her PPW (Fig. 3.1). 3. The next screen comes that shows the PPW of the student (3.2). 4. If student has submitted his/her PPW with other necessary information, the guide will see

a ‘Approve PPW’ and ‘DisApprove PPW’ buttons otherwise the text ‘Student has not Submitted PPW’ will be appear at the bottom of the page (Fig.3.2).

5. Click ‘Approve PPW’ button after ensuring that student has entered necessary information such as minor disciplines, advisory committee members with their approval, courses to be undertaken, thesis title as mentioned in section 3.1.5, otherwise click ‘Disapprove PPW’ button and also give the reason for disapproval in the textbox. (Fig.3.8).

Fig. 3.1 : Guide’s view of his students for PPW approval

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Fig. 3.2 Student PPW for approval of guide

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4.1 Guide approval of ORW

All Guides need to approve the ORW of his/her students before sending it to professor. They should do this after the acceptance of all the members of the advisory committee of the student. 1. Choose ‘Guide Approval of ORW’ from ORW item on menu bar. 2. The guide will see a list of students for an academic year along with status of approval. Click on a student name to view/approve his/her ORW . 3. The next screen comes that shows the ORW of the student (Fig.4.1). 4. If student has submitted his/her ORW with other necessary information, the guide will see a ‘Approve ORW’ and ‘DisApprove ORW’ buttons otherwise the text ‘Student has not Submitted ORW’ will be appear at the bottom of the page. 5.Click ‘Approve ORW’ button after ensuring that student has entered necessary information such as minor disciplines, advisory committee members with their approval, courses to be undertaken, thesis title, otherwise click ‘Disapprove ORW’ button and also give the reason for disapproval in the textbox. (Fig. 4.2).

Fig 4.1 : Student ORW for guide approval

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Fig 4.2 : After approval of ORW by guide

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5.1 Guide Approval of Students for Registering in Courses

1. Click ‘Guide Approval of Students’ from item Courses from Menu bar. 2. Select Academic Year and Trimester from the list(Fig. 5.1) 3. Click on Submit button 4. The next page will show the list of students of the guide (Fig. 5.2) along with the status. 5. Click on student name to see all his registered courses (Fig. 5.3). 6. Click on Approve or Disapprove for all courses of the student. Only those courses that are

approved by the guide will be finally registered.

Fig. 5.1 : Guide approval of students (select Academic year and trimester)

Fig. 5.2 : Guide’s approval of student registration for courses

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Fig.5.3 : Guide approval of student registration for courses

6.1 Guide approval of Progress Report

1. Guide has to enter their comments on progress of student in column 12(a), 12(b), 13 and14 . After that he has to approve or disapprove progress report of student. (Fig 6.1)

2. After that guide will receive message “Progress Report has been updated and submitted to Professor by Chairman Advisory Committee” ( Fig 6.2) or disapproval message.

3. This ensures that guide has successfully updated or disapproved progress report..

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Fig 6.1

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Fig 6.2