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Accessing the Faculty Center 2-3

Viewing Class Details 4-5

Viewing Class Rosters 4-5

View Grade Rosters 6-7

Posting Student Grades 8-9

Student Notifications 10-11

Roster Contacts Access 12-13

Roster Contacts Class Selections 14-15

TA B L E O FC O N T E N T S

T O T H E

FA C U LT Y C E N T E R

The self-service Faculty Center is the

component used by Instructors and

Roster Contacts for class roster, grade

entry, grade changes, and for notifying

students in a class via email.

Faculty Center

Reference Guide

PEOPLESOFT

HUMAN CAPITAL MANAGEMENT

Release 8.9

2007.08

F O R FA C U LT Y

I N S T R U C T O R D E L E G AT E S

2 3

Faculty (Instructors) are automatically given access

to the Faculty Center based on their affilation as

faculty at the university. The Faculty Center can be

access from the ASU Interactive Web site. If you

have questions regarding your access contact your

ASU campus Help Desk.Please note:

Until August 2007, faculty will be using Rostergrades for Spring

and Summer class rosters, grade entry, and for grade changes. For

class rosters for Fall 2007, select the Faculty Center option.

asu.edu/interactive/facultycenterDirect Link Web Access

F O R T E A C H I N G A S S S I S TA N T S ( TA s )

TAs are generally set up to enter grades, but not

submit grade changes or assign delegates to a class.

TAs should be set-up with an Instructor Role of TA

with POST access. If a TA is to be the primary

instructor, and will be entering and changing grades,

they should be set up as a primary or secondary

instructor with POST access.

1Login to ASU Interactive with

your ASURITE UserID and password.

2Select the semester term you wish to access,

if it is not the current term showing by default.

G E T T I N G

LOGIN

1

Instructor Delegates are those individuals who are

given access to a specific class by department class

scheduler via the Faculty Center. A delegate may be a

student teaching assistant (TA), a staff member, or

another faculty member.

Instructor delegates do not roll from one term to

another as other instructor types do. As part of the

class roll process, all instructor types of ‘Delegate’ are

purged. Instructor delegates may also be added to a

class via the Faculty Center using the Delegate icon on

the front page *(coming soon).

* A department class scheduler can add Instructor Delegates

by using the pages under Curriculum Management at:

Curriculum Management > Schedule of Classes > Maintain

Schedule of Classes

2

C L A S S R O S T E R

C L A S S D E TA I L S

4 5

Class rosters provide a list of students enrolled in a

class. Options allow the list to include only currently

enrolled in a class, student who enrolled and then

dropped the class, or both dropped and enrolled

students. Class rosters are ‘real-time’ and reflect

enrollment activity immediately.

Note: Waitlists for classes, and student in Waitlist status will be

included as part of future system releases.

You can view the details for your

class by selecting the class title.

E X C E L D O W N L O A D

P R I N T- F R I E N D LY V E R S I O N S

Select Printer Friendly Version option to

display a class roster best suited for printing.

Ì

C L A S S

The Download feature allows you to obtain spread-

sheets of a list of all your classes for a term or a roster

of a selected class. You can obtain a spreadsheet of

any class you are teaching by selecting the class roster

icon and then the Download button.

Ï

Select the Class Roster icon

to display a class roster.

Ì

Select the Download icon

to download Excel version.

This class roster displays all students in the class as defined by

the selected enrollment status (default is enrolled).

Click on the class title to

display the course information.

G R A D E R O S T E R

V I E W I N G G R A D E R O S T E RF O R A C L A S S

6 7

Grade rosters are must be generated for a class

before they are available for grade entry. Grade

rosters are not ‘real-time’ and must be rerun to

reflect enrollment activity. ASU will rerun grade

rosters every night to pick up any enrollment activity

for the class. Grades cannot be entered for a class

until the grade roster has been generated. Grade

rosters can be generated manually for a single class

or for all classes in batch processing.

ASU Grade Rosters will be generated as part of a

nightly batch processing managed by the Office of

the Registrar. Grade Roster generation will begin

sometime after the term has started.

Grade Rosters must be rerun to include enrollment

activity that has occurred since they were last run.

Student drops/withdraws and adds will not be

included on the grade roster until they are rerun.

V I E W I N G G R A D E

The Grade Roster icon will appear beside a class

when grade rosters have been generated for a class.

Student enrollment activity (adds and drops) will not

be reflected real-time on the grade roster, but will

be included each time the grade roster is generated.

The grade roster type will always be Final Grade.

No other grades will be collected via the Faculty

Center Grade Roster.

G R A D I N G

ASU will only be collecting final grades. Mid-term

grades will not be posted at this time. Only final

grade rosters need to be entered via the Faculty

Center or using the Back Office Components.

Back Office components include:Curriculum Management>Grading>Grade Roster

Enrollment>Enroll Students>Quick Enroll

G R A D E S TAT U S T Y P E S

The grade roster status is set by the instructor entering

grades and by the batch grade posting process.

NOT REVIEWED This grade roster is either not

started, incomplete, or still being reviewed by the

instructor. Grade Rosters in NOT REVIEWED status will

not be picked up by the nightly batch posting process.

POST TONIGHT The grades entered on this grade

roster are ready to be posted. The roster may be

partial or completely entered. Instructors set the roster

status to POST TONIGHT when they are ready to post

entered grades.

COMPLETE Roster has been posted and is complete.

This status may also be selected by the instructor/

Roster contact once the roster is complete and it will

be posted like post tonight.

Grade status updates can be run on demand at:

ASU Customizations>Student Records>Update Grade Roster Status

Select the Grade Roster icon to

view the grade roster for the class.Ï

G R A D E P R O C E S S I N G S E Q U E N C E

Grade rosters are initially produced in NOTREVIEWED status. Grades are posted by instructors

via the Faculty Center.

When instructors are ready to post their grades to the

student’s records they will change the Roster Status to

POST TONIGHT. They may do this for a complete or

partially complete roster. When the batch grade

posting process runs (each night), the process will pick

up only those grade rosters in POST TONIGHT status.

If all of the grades for a class have been posted, the

batch process will set the Roster Status to COMPLETE.

If the roster is only partially complete, the batch

process will set the Roster Status back to NOTREVIEWED. Instructors will continue to add grades

until the roster is complete.

G R A D E R O S T E R F U N C T I O N S

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P O S T I N G

Find (Lookup) a StudentTo find an individual student on the grade roster,

use the Find option. Click on Find and enter the

student information in the pop-up box.

View Unassigned Grades OnlyBy selecting this option, the grade roster will

redisplay with just missing grades.

Add this Grade to All StudentsTo set all unposted grades on a roster to the same

grade, use this option. Use the dropdown to select

a grade and click on the labeled button. You can

select any valid grade for the class, or set all grades

to blank. You can then go back and adjust any that

need changing prior to saving the roster, and setting

the approval status to POST TONIGHT if you are

ready to post grades.

Save or ReturnWhen you have finished entering grades, click the

Save button at the bottom of the page. If you have

entered grades, but have not saved them when we

select to Return, you will get a error message. If you

select OK, you can then select Save and Returnagain to return to the front page.

If you select Cancel, the changes you made will NOT

BE SAVED and you will be returned to the front

page. ANY GRADES YOU ENTERED, OR STATUS

CHANGED, WILL NOT BE SAVED.

Once a grade is posted by the nightly batch process,

you cannot change it on the grade roster. You must

Use the Grade Change process for this instead.

S T U D E N T N O T I F I C AT I O N

The Notify Selected Students option allows

you send emails regarding class announcements

and final grades to all enrolled or just selected

students in your class.

The email note that you create will be sent to

you for your records (these emails will not

appear in your Sent Items folder), with a blind

copy sent to each student (this prevents students

from seeing other student names in the email

they receive.)

10 11

S T U D E N T

Select the Notify Selected Student icon

to send an email to the selected students.Ó

Enter in the specified fields and click on

Send Notification icon to send the email.Î

R O S T E R C O N TA C T A C C E S S

FA C U LT Y P R O X Y A C C E S SRoster contacts should request the role of SR Roster Contacts. Roster contacts will also need the written

approval of their chair/director before being given

access to the Faculty Center. Roster contacts will access

the Faculty Center via PeopleSoft system.

Roster contacts, who typically have other access in the

PeopleSoft system, will access the Faculty Center via

the PeopleSoft Navigation menu. While instructors

have access to just the classes they are teaching, roster

contacts will have access to all classes they are

responsible for supporting. Roster contacts will be

required to complete online training before being

granted access.

Roster contacts should use the Faculty Center

only when they need to work as a faculty proxy.

Standard Screens within the PeopleSoft menu

are available for viewing class information

without going through the Faculty Center.

When a roster contact selects what they need to

work with in the Faculty Center, they are actually

becoming a “proxy” for a faculty member. When

a roster contact selects a faculty member, or a

specific class, they will enter the Faculty Center as

that individual. If a roster contact selects a

specific class to work with, when they are taken

to the Faculty Center they will see all of the

classes taught by that instructor.

Since the Faculty Center will always default to

the most current active term that the faculty

member is teaching, the default term will not

necessarily be the term of a class selected on the

roster contact selection page.

Navigation to the Faculty Center

for Roster Contacts:ASU Customizations>ASU Student Records>Roster

Contacts>Faculty Center

12 13

R O S T E R

https://hrsa.oasis.asu.eduDirect Link Web Access

A VA I L A B L E C L A S S S E L E C T I O N S

Roster contacts will be presented with a selection

page to identify the class they want to work with in

the Faculty Center. Roster contacts are only allowed

to work with classes within their designated

Academic Org.

Once the roster contact enters their selection

criteria, if there is more than one class returned,

another selection option displays, allowing them to

further select the class(es) they need to work.

When a selection is made, control will pass to the

Faculty Center, displaying all of the classes for the

instructor selected.

Roster contacts will be allowed

to select from classes that are

within their own Academic Org.

Once in the Faculty Center, and

once they have become a proxy

for an instructor, they will have

access to all classes that that

instructor is teaching, regardless

of the Academic Org.

This will allow a roster contact

to fully support the instructors

in their department, even if they

are teaching classes outside of

their academic department

and/or a cross-listed class.

14 15

R O S T E R

Enter your search criteria and select the

Search button to view list of classes.È

Select the class title for the

class details you wish to view.È

16 1

Accessing the Faculty Center 2-3

Viewing Class Details 4-5

Viewing Class Rosters 4-5

View Grade Rosters 6-7

Posting Student Grades 8-9

Student Notifications 10-11

Roster Contacts Access 12-13

Roster Contacts Class Selections 14-15

TA B L E O FC O N T E N T S

T O T H E

FA C U LT Y C E N T E R

The self-service Faculty Center is the

component used by Instructors and

Roster Contacts for class roster, grade

entry, grade changes, and for notifying

students in a class via email.

Faculty Center

Reference Guide

PEOPLESOFT

HUMAN CAPITAL MANAGEMENT

Release 8.9

2007.08

t e c h n o l o g y

t e a c h i n g

i n n o v a t i o n

0 7 / 0 8

FA

CU

LT

Y C

EN

TE

R R

EF

ER

EN

CE

GU

IDE

For Instructors and Roster Contacts