E-information Management in Public Administration via the UNPAN Programme Beirut, July 2003 BY Hazem M. Aboulfadl UNPAN Consultant Arab Administrative

E-information Management in Public E-information Management in Public Administration via the UNPAN ProgrammeAdministration via the UNPAN Programme

Beirut, July 2003Beirut, July 2003

BYBYHazem M. AboulfadlHazem M. Aboulfadl UNPAN ConsultantUNPAN Consultant

Arab Administrative Development Organization (ARADO)Arab Administrative Development Organization (ARADO)

E-information Management in Public Administration via the UNPAN Programme

OverviewOverview

ARADO is one of Arab League organizations that is responsible for the Administrative Activities, Administrative Development and Management domain in the entire Arab World.

Countries under ARADO supervision:

Arab Administrative Development Organization (ARADO) Arab Administrative Development Organization (ARADO)


AimAim

Increase the e-Document inputs to UNPAN Document System

Provide electronic Information covering the administration and management field in the Arab world

Help organization to benefit of the most latest studies in administration field by providing many of the latest studies and researches, in addition to convert and archive the old materials and studies


Provide e-services to help improving the administration and management field in Arab world


RoleRole

Electronic Document.

ARADO inputs to UNPAN Document System.


Comparison between organizations inputs in Arab World

Electronic Information (Dynamic Content).

Provided Databases.

Used Technologies.

E-Conferencing and Online Training

Steps to provide the Electronic materials

UNPAN Project IT Back Office at ARADO


Role > Electronic DocumentRole > Electronic Document

ARADO inputs to UNPAN Document System




Comparison between organizations inputs in Arab States


0

50

100

150

200

250

300

350

400

Arabic English

Arado

CAFRAD

ESCWA



Steps to provide the Electronic materials


Scan the documents to convert it to an electronic image format (JPG, GIF)

Covert the scanned documents to an electronic word-processing format (word or PDF format)

Document’s size Enhancement using text compression technology, to reach the size between 300KB – 5 MB.

Suggest the keywords and titles.

Upload the documents to UNPAN Document System based on the renaming system using the provided forms.


Role > Electronic InformationRole > Electronic Information

Provided Databases


Contacts Database

Experts Database

Legislation Database


Role > Electronic InformationRole > Electronic Information

Used Technologies


Data Mining and Data Warehousing

Database Indexing

ASP and ASP.Net

Visual Basic 6.0 and Visual Basic .Net

COM and Scriplets


Role > E-Conferencing and Online TrainingRole > E-Conferencing and Online Training

What to be provided:


E-Conferencing hall for conference broadcast

Online Training Labs for long distance learning and training

E-HallE-Hall

1- Equipment.2- Leased Line.3- E-Terminals

1- Tech. Support.2- Operators.3- Translation Unit.

Audio/Visual Audio/Visual BroadcastingBroadcasting

UnitUnit ClientClient

ClientClient

Main Main Meeting/Training Meeting/Training

RoomRoom


Role > Role > UNPAN Project IT Back Office at ARADOUNPAN Project IT Back Office at ARADO


E-Information

DatabaseServer

Data Update Unit

Scanning Unit

DataEntry

Data Control

UNPAN

Documents

System

Data Mining UnitData Mining Unit

E-Documents

ARADO IT Back Office – UNPAN ProjectARADO IT Back Office – UNPAN Project

Technical Support

Unit


Future PlansFuture Plans Electronic Document

ARADO is planning to provide more electronic materials to UNPAN Document System to reach 150 documents every month (1800 document per year) by year 2005 and to be increased to 250 document (3000 document per year) by year 2007.


Electronic Information (Dynamic Content)

Arab Management Science Citation Index (ARAMSI)

ARADO Dissertation Portal

UNPAN Project IT Back Office at ARADO

ARADO Book Store for Arab Administrative Books and Studies

Hire more IT Specialists and Internet Portal Professionals

Purchase Hardware and Software Tools to Increase the efficiency of the IT Units and information handling teams


ARADO’s RecommendationARADO’s Recommendation


Add E-Conferencing capabilities to UNPAN website

Add an Online Training section to UNPAN website

Thank youThank you

Hazem M. AboulfadlHazem M. Aboulfadl UNPAN ConsultantUNPAN Consultant

Arab Administrative Development Organization (ARADO)Arab Administrative Development Organization (ARADO)