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EFFECTIVE PRESENTATION
Banchong Mahaisavariya, M.D.Professor of Orthopaedic Surgery
Faculty of Medicine Siriraj HospitalDean; Faculty of Graduate Studies
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17 May,2012
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“One of the most important aspects to be successful in your research,
your job and your career is…
Excellent Oral and Written Communication “
(from Prof. Sherman Frankel)
“EVERYONE COMMUNICATES, ---------- FEW CONNECT “
Four Components of Connection:What people see VisuallyWhat people hear Verbally What people feel EmotionallyWhat people understand Intellectually
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www.slideshare.net/cvgallo/the-presentation-secrets-of-steve-jobs-2609477
“GREAT SPEAKERS AREN’T BORN, --------- THEY ARE TRAINED.”
Presenting is a Skill !!Every skills start earlier is betterDeveloped training & experience Experience need exposure & advices
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PRESENTATION: “4P”PROCESSES
The 4Ps:PlanPreparePracticePresent
Respect to audiences !!!
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PLANNING
How long have you got? (Time)Who are you talking to? (Audiences)Why are you talking to them? (Purpose)What story are you going to tell? (Message)
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PREPARATION
Structure your material:Well-plotted trackEffective illustrationsPrioritization: emphasis/skipDon’t exceed the allotted time
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PREPARATION
Organizational patterns:TopicalCause/effectChronological Problem/solution
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PREPARATION
Design the visuals:LegibleEffectiveConsistentSynchronize to the talkCorrespond with the design
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READING PROCESS
Eye movement:Left to rightSeries of rapid movementFixation (90% reading time)Visual span ~ 3- 4 wordsRecognition (not spelling)
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READING PROCESS: FONT SIZE
1. B Mahaisavariya
2. B Mahaisavariya
3. B Mahaisavariya4. B Mahaisavariya5.B Mahaisavariya6.B Mahaisavariya7.B Mahaisavariya
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READING PROCESS: FONT SIZE
1. B Mahaisavariya
2. B Mahaisavariya
3. B Mahaisavariya4. B Mahaisavariya5.B Mahaisavariya6.B Mahaisavariya7.B Mahaisavariya
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VISUALS: TEXT
Legible (easy to read)Font:
type, style size, spacing
Lines & lengthBackground: colour, light
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FONT & TYPEFACES
Serif style T k 2 (variable stroke)
Sans serif style T k 2 (monoline stroke)
Siriraj Hospital > Siriraj Hospital
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FONT: SERIF VS SANS SERIF
The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy
dog
The quick brown fox jumps over the lazy dogThe quick brown fox jumps over the lazy dog
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Try to use “Sans Serif” fonts.
Try to avoid “Serif” fonts. These take longer to read. “Serif” fonts have a typeface with a
small stroke at end of the letters
Times Roman: Mahidol UniversityCourier: Mahidol UniversityArial: Mahidol University
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FONT & TYPEFACES
RECOGNIZING WORDS
Mahidol UniversityMahidol UniversityMAHIDOL UNIVERSITYMAHIDOL UNIVERSITY
18Upper + Lower cases better
RECOGNIZING WORDS
1. MAHIDOL UNIVERSITY 2. MAHIDOL UNIVERSITY
3. Mahidol University 4. Mahidol University
19Sans serif & Upper + Lower cases better
FLOW OF READING
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BANCHONG MAHAISAVARIYA Banchong Mahaisavariya Banchong Mahai-sava-riya
Ban chong Mahai sava riya
Banchong Mahaisavariya
081-8148299
B M 0A A 8 N H 1 C A 8 H I 1 O S 4 N A 8 G V 2
A 9 R 9 I Y A
Grid & vertical alignment make reading more difficult
FLOW OF READING
Chinese characters- I love you: old version
- New version
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RECOGNIZING: SYMBOLS & ABBREVIATIONS
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At @More than >Unequal to =Dollars $
Versus vsKilometer kmStd deviation sdPercent %
Less words, Legible, Easy to recognize
BACKGROUND
There should be contrast in written text against the background
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This is OK This is OK
This is not OK This is not OK
PRESENTATION OUTLINE
Flexibility Keyword reminder Conversational flow More responsive to audience
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VISUAL AIDS: IT’S SHOULD…
Simple and clearOutline of main pointsSupplement presentationServe audience’s needs (not speaker’s)
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USE EXAMPLES
To clarify messageTo motivate the workTo show studied casesTo highlight shortcomingsTo illustrate the idea in action
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TEN COMMANDMENTS:
For the power point presentation
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1. AVOID USING SENTENCES
Text slide focus the pointCompliment to the listeningExceptions: quotations/aphorismsUse title for subject…….then details
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2. AVOID USING CAPITAL LETTERS
SPECIFIC RULES FOR CAPITALS:- BEGINNING OF THE SENTENCES- PROPER NAME- SOME ABBREVIATION
DIFFICULT TO READDON’T USE FOR EMPHASIS
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2. AVOID USING CAPITAL LETTERS
Specific rules for Capitals:- Beginning of the sentence- Proper name- Some abbreviation
Difficult to readDon’t use for emphasis
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3. AVOID TOO MUCH EMPHASIS
Optimum useMethods:
ItalicsBold typeIndentationDifferent colour
Avoid using underline
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4. AVOID OVERSTUFF
More text smaller letters illegible
Optimum = 7x7 (lines x words)To solve problems:
edit – concise version break 2 slides (remain heading)
32“Less is More”
5. AVOID VERTICAL SLIDES/LETTERS
Vertical letters:
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Like This
6. AVOID USING FANCY FONTS
Stick to one type fontAvoid using:
old English, , (special) Using proper emphasis: Bold, Italic, colour
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7. AVOID NUMBER THE POINTS
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1. Use bullets to set the points apart
2. Numbers imply a hierarchy
3. Use dash (-) for secondary points
Use bullets to set the points apart
Numbers imply a hierarchy
Use dash (-) for secondary points
: (colon) should not be used as bullets
8. SHOULD NOT RUN ON
Proper use of mediaProper design for the talkRehearse your presentationOptimum number (1-2 slides/min)
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“Time Respect”
9. AVOID TOO MUCH DECORATE
Illustration is helpful… butOnly decorate make distractionDynamic decoration very distracted
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Is it true?
10. SHOULD NOT BE CUTE
Humor is usefulBad taste is not !!Cuteness may irritate
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OTHER SUGGESTIONS
Text formatSlide showsVideo scriptIllustrations Position & facing
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TEXT FORMAT
Remind: Don’t Do!Do not read your slidesDo not use too many gimmicks (videos)Do not pace up and down or stand rigid!Do not wave your pointerDo not talk to the screenDo not use too much “UMMH” or “AHHH”
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Remind: Don’t Do!Don’t read your slidesDon’t talk to the screenDon’t wave your pointerDon’t use too many gimmicks Don’t pace up & down /stand rigid!Don’t use too much “Umm..” or “Ahh..”
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TEXT FORMAT
SLIDE SHOWS
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Static mode:Time to appearGet to the pointTime consumed
Dynamic mode:Time to appear!Get to the point!Time consumed!
(minimal use with simple mode)
VIDEO SCRIPT
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ILLUSTRATION Graph is prefer to table Appropriate descriptive parameters Redundant data or non-data erase Choose effective illustrations:
- line drawing- picture- diagram
01020
30405060
708090
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
East
West
North
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POSITION OF ILLUSTRATIONS
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Pre- Post-
AP
Lat
Anterior Shoulder Dislocation
POSITION OF ILLUSTRATIONS
4-week period Orthopedic theatre Below detectable limits
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(McGowan C, et al. BJA 1996)
Radiation Exposure to Surgeons
POSITION OF ILLUSTRATIONS
4-week period Orthopedic theatre Below detectable limits
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(McGowan C, et al. BJA 1996)
Radiation Exposure to Surgeons
POSITION OF ILLUSTRATIONS
3-month period Orthopedic procedures Shield gr. < no shield =
13 times
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(Dewey P, et al. ANZ J Surg 1998)
Thyroid Shield
POSITION OF ILLUSTRATIONS
IM nailing No thyroid shield
expose 70 timesmore
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(Muller LP, et al. JBJS [Am] 1998)
Thyroid Shield
TAKE HOME MESSAGE:
Good PPT should be…”4C”ClearConciseConsistentCommunicated
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PRESENTATION ANXIETY
10 steps to reduce:
Know the room Know the audience Know your material Know how to relax/warm up Visualize yourself are speaking
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PRESENTATIONS ANXIETY
10 steps to reduce: (cont’)
Realize people want you to succeed Don't apologize for being nervous Concentrate on message not media Turn nervousness into positive energy Gain experience
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PRESENTATION TECHNIQUE
Vocal technique:First sentence !!Speak loudly & clearly Use short simple sentences Avoid jargon & abbreviationsVary pitch, tone, volume, speed &
pauses
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PRESENTATION TECHNIQUE
During presentation:PointerEye contactDeliver not readingPosture and movement
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Presenting with your eyes !!
POSTURE
Stand upright…not hunched Hands should be in use for the talk…
…not in pockets…not behind your back
Face the audience……don’t turn your back on them,
...especially when pointing to the screen
You are telling them a story!! 55
GESTURES
Use your hands to make points
Body movements keep audience interested
It’s like having a conversation with someone…
.........that imaginary person?
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MANNERISMS
Avoid distracting mannerisms
This applies to involuntary hand movements …… or to bodily movements
Watch other people give lectures ...you’ll see some strange things!
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ENTHUSIASM
Look & act interested…but don’t overdo it!
Be positive in your approach
If you don’t look interested...your audience can hardly be motivated to listen to the talk !!
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USE OF POINTING DEVICES
Avoid vague waving of the pointer Point to the specific part (to focus/address) With laser pointer, hold it steady & avoid “shaking”
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PRESENTATION TECHNIQUE
Ending presentation:The last impression made to audiences
is strongly positiveUse “Big Bang” with great speech/
quotation may help
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61 You can’t sail anywhere until you learn
which way the wind wants to blow
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You can’t sail anywhere until you learn which way the wind wants to blow
You can’t sail anywhere until you learn which way the wind wants to blow
QUESTIONS PART?
Relax & gain confidence Concentrate & get the message Paraphrase questions people hear questions
To check you understand the questionsTo stall while you think about an answer
Positive & effective reply Don’t know is OK (better than incorrect answer)
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IMPROMPTU PRESENTATION
No visual aids ZERO preparation time? Express opinion/comment Presentation structure is key Using the “Power of Three”
what’s the issue? how is it affecting things? and what is being done about it?
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IMPROMPTU PRESENTATION
Power of 3: (cont’) Three W’s structure:
-What, which, who Chronological structures:
-Past, present, future More conventional structure:
-Intro-, main body , conclusion
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REMIND: DON’T DO!
Don’t read your slidesDon’t talk to the screenDon’t wave your pointerDon’t use too many gimmicks Don’t pace up & down /stand rigid!Don’t use too much “Umm..” or “Ahh”
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REMIND: PLEASE DO
Do Practice before hand Do ask your friends for FeedbackDo Relax & enjoy your presentation!Do face the audience with Eye ContactDo show enthusiasm & varies Tone of voice
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“Audiences will remember what you..
Looked Like .. more than what you Said”
www.slideshare.net/cvgallo/the-presentation-secrets-of-steve-jobs-2609477
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Steve Jobs has a commanding presence. His voice, gestures and body language communicate authority, confidence and energy.
Thin , Light & Fast
www.slideshare.net/cvgallo/the-presentation-secrets-of-steve-jobs-2609477
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SUMMARY
Effective presentation:Best prepared materialEffective visualsSmart deliveryTime respect
“BEST” (Need skills & practice)
Thank You