Dukes Meadows Trust

(A company limited by guarantee)

Repoft and Flnancial Statemenb

Year ended: 30b September 2009

Charity no: 1106538Company no: 5218748

Conbnts

Legal and adminisfative information

Report of the Trustees

Report of the iMep€ndent examiner

Statement of financial activities

Balance sheet

Notes forming part of the financial sbtements

Pag€

3

+7

7-8

9

10

11-13

l-egEl and administatnE hfunnatton

Constltttioft

Dukes Meadof6 Trust 'rs a @mpany limiH ry guarantee and a registercd ciErity govemed by itsmemoraMum and artides of association. Charity number 11(F538' Company numbr 5218748'

Dir€cb|s and TrusE

The dire&rs of the daritable company C\ie d|ariv) are iE fustees for the purpose of draritylaw and thmughout this report are collectively r€fen€d to as the uudees. As set out in th€ Mjd€sof Assocjatjon. fir*es are nominated and appoinEd by members serving until they retire or ar€vo€d d at an AGM. TrusEes can also be invited on to the Trust during the !€ar ry seMngTrusEes and will then ha\€ their appoinun€nt ratfied ry mefibers at the next AGM. thecommittee of sewing truses will elect the d|air of t|Jstees'

The utstees seMrq durlng the y€ar and since th€ )€ar-end vlere as iollouts;

ChairKathleen Healy

Electsd Trusb€s

hul Allencarol BeauchampGrfis Coode-Tbm€szlPaul DavisRov lcllick

@mpany Sect€taryl"laria Kzlzo6iak

Reg'r*ercd offeThe PaMlion, Market Bive, Chiw{ic& London w4 2RX

Int,e9€|ld€'|tEomin€rMartin Stokes AO4A 92 Sbveley Gard€ns, Chisvlick london W4 2SD

Banker6Bada\4s Hammersrnith Bt.ainess Cenue

Retort of the TrusEes ior tl|e year ended 3Oe SepErnber 2mlt

The Trustes are pleased to present their report together with the financial statemenb of thecharity fior the year ended 30o Septembef 2009.

Legal and administrawe information set out on page 3 fDrms part ofthis reporl The financialsbtements comply wih cunent statutory requiremenE, the memorandum and articles ofassociation and the Statements of Recommended Practice - Accounting and Reporting by Chadtes.

Objects ofthe ctra.ity

The objecb of the Charity are to promote the mnservation, protection and improvement of thephysical and natuml envionment ofthe arca known as Duke's Meadows and Riverside Lands in theLondon Bomugh of Hounslow C'th€ area of benetrt'1 b prn/ide or assist in the provision of facilitiesin the interests of soahl \,rclfure for recreation and leisure tjme occupation with the object've ofimproving the condtions of life br those lMng or working in ttle area of benefit and to adydncepublic education in envimnmenbl matErs. To achieve this Dukes Mendo^s Trust;

. C.onsulb and invofues the community and raises granb to achieve sustainable capiblimpovemenb in the park

. Has e$blished and maintains succesdJl social enterprises to generdte revenue to maktainthe capital asets in the park upon lvhich it hold leases

. Organises regular volunt€er opponrnities for local people b enable them to help care forthe park and leam new skills

. Organises ocrasional enbrtainments in the park for the enioyment of the local communify

TrusEes ind$ction and training

New Truste€s are $ovided with a copy of the Trusts M&A't a copy of the la$ annual report, copiesof the mindes of the previous three meetingt the Trustd oJrent strat€giy document and a copy ofthe Charity Commission handbook "Responsibilities ofTrustees". Trustees are enmuraged toattend appmpriate external training evenb wherc these Ml hcjlitate the undertahog of their role.

Organisation

A board ofTrustees, who meet monthly, admin'sters the darity. A Development Manager isappointed by the tustees to manage the day-Hay operations of tt€ darity.

Inv€stonent polv€rs

Under the memorandum and articles of association, tte charity has the power to make anyin\€sbnent that tie trustees see fit,

4

Rdakd parties

The charity has a dose relationship with tam€s21, which is a larger charity wi$ similar aims. Overthe last 5 years a member of staff ftom Thames2l has been invited onb the Trus1 to serve as abustee. The Trust has benefiH ftom UT is and tustees hope to maintain this relationship. The Uustalso has a close relatjonship with Hounslow C-ouncil, which owns the park that it worl€ on andwhich has provided tunding for speciic prcjects b support the chariq/s objedives.

Revierry of activities and ftJbre developments

The major fofls of our work this year was s€curing the remaining funds needed to build the newadventure playground. We are delighted that we were able to do this and e(tremely grateful fordle support of our donors; The Big Lottery Fund, Veolia Environmental Trust The Londonl'4arathon Tru*, The Garfield W6ton Foundation, Hounslow E(ended Schools and fre LondonBorough of Hounslow, We are now able to commence work to build the playgrcund, whidn will be atenfic asset for local children and Families.

We are also gntetul to tiE local dfldren ftom Cavendish Primary Sdrool and dlibren ftom theCroft Centre in Kefl who help€d dsign tire dayground. The Gvendish children are now atChisriick Community Schml but have remained invofued in th€ project showirE great pauence andcommibnent. The local youngsteF bok part in a disability workshop with sbff ftom the CroftCenfe and ha\€ helped h6l joint evenb at which they have wgrked with and made $e CmftGnae cl ldren feel very welcome.

We remain committed b lnvoMng local dlildren in lvhat we do and encouraging them to enjoy theparlt to this end we oryanised a seris of nature stidy dasses this )€ar wifl a teadler ftom theLondon Wldlib Trust and support from Ca\€ndisi School. The sessions werc funded by aBreathing Spaces grdnt ftom the Big Lottery. TtE children who took part reported that they reallyenjoyed the sesqons. We hope to repeat the classes next )€ar. It is a great way for local childrento access the nature on their doorst€p and leam to enjoy il possibly creating a lifu time interestand source of pleasur€ and enmumging them to care for thelr environment,

The paddling pool was as popular as ever this year and we are delighted that we have been able tomaintain it and the landscape around it, to a high sbndad, wift the help of our wonderfulvolunteers, We ran our seri€s of very popular, free, summer fun events again this year, ttanks tothe knd support of the Thames Community Foundation and the Grisr ricl Area Committee. Theevenb were well attended; particularly the donkey ides and being tree meant that lots of localchildren took parl It has been wonderful to see the strong sense of ownechip that the localcommunity has for the park now, partjcularly th€ paddling pool, and how this has meant that therehas been no graffiti or vdndalism to it.

The Famers' Market has now been running for ten years and continues to provide valuablerevenue for the bust. The ten artist studios and flat have been fully let for most of the year andalso continue b pmvide rcvenue to mainbin the impmvements we have mad€ to the Meadovvs. Ifa studio does become vacant it is normally filled quib quickly.

We are still seeking to raise t}le funds to rebuild the aactor shed on d]e ftort of the Pavilion tos€ate fuur more studios, this additional incom€ would help secure the trusb fi.rture sustainability,enabling us to manaqe and mainbin the improvemenb we have made to the meadows to a hiqhstandard,

Our bi-weekly volunteer days contjnue to maintain the community garden, orchard and paddlingpool. We are planning to o€ate an ar€ of meadow around some ofthe Uees in the orchad on theplateau, The existing grass will be removed and tfie area seeded wih a mix of perennial andannual wildffoweE. ff d]is area takes successfullv, we will seed the rest of the orchard area nextyear.

None of what we have achieved would be possible without our \ ionderful and dedicat€d \olunteersand I would like to record my thanks to th€m.

Reserves poliry and .isk management

The Trust has a two-year plan ouuining the strategic objectives that it will seek to acfiieve. Truste€sreview the plan in the regular monthly meetings. One major objective for the coming year is thecreation of a new play area for older children beside the recently completed paddling pool. TheTrust will be seeking further capibl grdnb to implement plam that will be drdwn up in consultationwith local children aM young peode fiom the nearby Crcft Centre for disabled children-

As the Trus h6 grown and proje€ts to regenemte and improve the park have b€en compleH, theTrust has become responsible for maintaining and repaidng these newly created asseb, mostrecently the \4ater play arer. The successful maintenance of these assets is critical to achieving theTrusfs aim of establishing a sustainable park for the beneft of the community. The Trustes havedecided that to ensurc that the Trust can maintain its assets in the fiJtlrre it needs to set aside!6,000 this year ftom its ftee reserves.

As tJ|e Trusfs obj€ctiv€s to rcstore and regenerdte other areas of the park are adrieved the Trustwill requirc further r€venue for mainbnance, The Truste€s have secured planning permission torebuild and otend the derclict shed on the front of the Pavilion to qeate 4 more artists studios forletttng. The Trust v{ill be pursuing the completion of this project over the nod year in order toprovide tfie addiuonal revenue that future capibl development will require.

Xathleen HealyChair

Trustees responsibility in relalion b the financial sbbrne|rts

Company law requires the tustees to prepare financial statemenE Btat give a bue and fair vie ofthe state of the afrirs of the charity at the end of tie financial year and of its surplus or deficit forthe financial year. In doing so the trustees are required to:

. select suiEble accountng policies and apply them consistentt;

. make judgements and estimates that are reasonable and prudent; and

. pretEre d1e financial statements on a going mncem basis unless it is inappropriate topresume that be charity will continue in business.

The trustees are responsible for maintaining proper accounting records d]at disclose widrreasonable accurary at any time the financial pGition of the charity and enables them to ensuretrat the financial statements comply wib the Companies Act 1985. The tsuste€s are alsor€sponsible for safuguarding the asseb of the cbarity and hence for takjng reasonable steps for theprevention and detection of fraud and other inegularitjes,

Independent E)Gmin€r

A resolution will be proposed at the annual general meeting that Martin Stokes be appcrinted asindependent examiner to the charity for the ensuing year.

Report of the independent examiner

To the members of Dukes Meadows Trust

I rcport on the accpunts of the GErity br the year ended 30d' September 2009, which are set outon pages 8 to 13.

RsDetl've raootEibilities of bt6tffi and daminer

The chadty's Uustees are responsible for the prepardtion of the accounts. The chariqy's tusteesconsider that an audit is not required tor this year (under section 43(2) of the Charities Act 1993(he 1993 Act) and that an independent examination is needed.

It is my responsibility to:

. examine the accounts (under sedion 43(3)(a) of the 1993 Act);

. to follow the procedures laid dovvn in the Generdl Drections given by the CharityCommissioners.

. to fite whether particular matters have come to my attention

My examination was canied out in accordance with tle General Directions given by the CharityCommissjoners. An exdmination includes a review of the accountjng records kept by the dtarity anda comparison of the accounE presented nitfi tho6e records, It also includes consideration of anyunusual iEms or disdo6ures in the acmunts and s€eking eelanatjons fiom you as trusteesconceming any such matters, The procedures undertaken do not provide all the evidence thatwould be requlred in an audit aM consequently I do not eeress an audit opinion on the viewgiven by the accounb,

Independent €nmine/s shternent

In connection witi rry examination, no matter has come to my attention:

(1) whidl gives me reasonable cause to believe that in any material respect the requirements. to keep accounting records in accordance with section 41 oftie 1993 Act; and. to prepare accounb which accord wi$l the accounting recods and comply w.iEl the

accounting requirements of the 1993 ActHave not been meu or

(2) to which, in my opinion, attention should be drawr in order to enable a properundeEbnding of the accounts to be reiched.

Audit exemption

(a) the accounts of the company for the financial year in quedion are in agreement with theaccourting reords kept by th€ company under section 221 ofthe Companies Act 1985; and

(b) having regad only to, and on the basis of the information in those accounting records, tfiosea€counts have beeIr dEiwn up in a manner consistent w'$t tl|e pro,/is'rom of the Act as specfied inslrbsection (6) of section 249C, so far as applicable to the cornpany;

(c) having regard only b, and on the basis of, the information in the accounting records, th€company satjsfied tie rcquirements of sedion 249A(4), for the financialyear in qu€stion and didnot fall within sectjon 2498(1Xa) to (D at any Ume w'r$in tfiat financial year.

Martin Stokes AClvlA92 Stavelev GardensChisYrickLOngonW4 2SD F-,-\.-

Dukes Meadows Trust

statement of Financial Activi6es (Induding In@me & Exp€ndibrc Account)For the yea. ended 3oth September 2qt9

In@ming ResourEesGlrls and Donadoni Incofi€Grants

€mb€rship S{tb€cripuonsFartn€rl'ltrrketPavilion Rent tr€orne

Total lncomingresatl|lEeS

l€ss cost of gsErating turldsPavlllon acaountFanfi€rt ila.ket epcns€c

sub torbl

Incomlng rcsouft€. at/allable iordr.ribbl€ apCication

Charltable expenditurecost of adiviti€s in turdErdnceof d$.itattc obj€.tiE3lilanagqneit and adrnin c6ts

T@l r€6ourcesexpend€d

Net incoming resoulc€s

Retained €ahings general fundPmvlslon for .Ie6l9natcd tunds

Total Funds carried brward

913.56 913.56 2,244.373,500.00 3,500.00 3,130.00

59,955,51 71,699.00 131654.61 7O,42X.ZL

4.413.56 0.00 4.413.56 5.374.37

55,552.05 7t,699.OO L27,EL.Os 65.052-a4

Notcs9Z7.lA

684.00

15,605.00

3n.02

E

71,699.ffi

Tobl2009

927.7477,69a.W

644.00

16,605.tp41,42t.41

3m.02

rotal2t)Oa

512.808,000.00

524.0016,990.0042,443.411,453.00

26,751.62

24,256'52

60.027.18

0.00

85,778.80

n,2#,52

36,835.65

25,668.38

55,004.14

543.91

&,o27.14

1t75132

115p35.32

12+215.73

53,vX.03

1.54831

717,2974 105,724.59

135,5L3,L3 1t7,297.4

Dukes Meadows Trust

Balance SheetFor the yeEr ended 3oti September 20Gl

Assets

a.ea.ertold prof€rtykss L€asehold AmorbsaHon

Total Fixed Assets

Current Assets

DeDtorE

Total AccounE R€aeivsble

Cunent accouft / Saving5 sc€ount10047945oo23957730r7utl3

Total qrr€nt/Savirg6

Tobl qrn€fit A!5etr

orr€.t Li€bilte.G€dltorl

Total cun€nt uablll!€s

tlet Cuffent Assett

Total Net Ass€ts

EquityD€€igaaH Funds

Provit$on for naint hance & r€palrsTobl Design*€.1 FundsRqtain€d Eamingst g€n€ral tundReElned EnmlngE: r€Efict€{, njnds

Total Equity

0.00 0.000.oo 0.m

135,513,13 57,377,21

135,513,13 7t7.297,4O

2009I

76,920.7920,000.00

56,920.19

3,244.13

3,24E'L3

57,84.64

0.5975,344.31

74,592,94

38.000.0038,000.0085,297.4012,366.53

-150.80

135,513.13

2(x)at

75,920.1917,t100.00

59,920.19

957.X

957.90

55,256.581,162.14

0.5956,41931

57,377.2L

32.000.0032,000.00

0.001,5,4€.8i

tt7,297.4O

For the year ended 30' September 2009, the company was entitied to exemption under sedion249a(1 ) of the Companies Ac{ 1 985. No members have rcquired the company to obtain an audit ofits accounts for the year in question in accordance with sectjon 24slb{2). The direclors acknowledgetheir responsibility foc i) Ensuring th€ company keeps accounting records which comply withsec{ion 221; ard ii) Prepadng accounls $hich give a true and fak view of the state of affairs of thecompany as at the end of its profit and loss for the financial year in accodance with sedion 226,and which otherwise comply with the rcquirements of the Companies Ac{ relaling to accounts so faras applicable to the company.

Kathleen Healy Direc{or

10

Dukes l'leadows Trust

Nobs iorming part otthe finaEial sbtqrc tEFor the year erded 3Os Sepbfiber 2(Xrg

1, A@llr*i|g lolldcs

a) ffi of acrartjng

The fina|dd sbtEnEts tE!€ b€en q€oar€d ud€r the iiicd€d cod drrrntm ad in accndarc $$ tl€ ffi cf RednnEnl€dkddire, Amunltng ad Repatru b O|ant€s ($RP 2m0 apdkade enting dada.ds ard the Cc.npar*5 Ads 1985 and 1989. TrEOirripBl ac.ordtrE pdii3 e&@ [n the p.ep€rdior: of t'r fnarrbl sttunents are as fo[o/vs:

b) ca$ flofv

The aaqiis & not acrtdn a cash flo/v *nert bec16e tne Tru* as a gdl repa E €r't'ty. b esrpt nD.n the €qrir€rnent breoare 9lo a $tcneot

c) Grdrts

wtE| do(Es spe.jfy rtat glanq hdrdrp cadtd gants, aE tur pE 6o-id rEoiad gxpG. tib tBrE b hdded h ir'ac.nlrBrEsflr€es 0f r€stitlEd fr!1& $hen Ecen/aue If rl,t spent in sE ),€6. il b Ecen€d r b $rff) as a €sttcbd frrb r€sa\€ a! bt'arEEr€d fiun tis rEsetle b€d itu tfE lrEfiE and ep€rdtur€ ert r*Eo $€rt-

OTandle E€dffi

D€F€riatbr ard adbdiilbn re p(ol/id€d at ttE lu|otdirE arnd rdtss h drkr b v\nite off €dl ast o€r G €sltm*d lErtul Fb:

kddd fopedy (Paifon fat) -o€r 5 )€ds apqo.in€dy, tom oeGnber 2ffil,€6sddd Fperty (SUrdG) -o,rr 25 )€6rs apgodnEdy. nom A]!lr$ 2m2

2. lIet iEflhg raurr

ll€t incoring Gsoftes arc s&Ed aft€r dal!|ng:

h€cj.6or' 0f brlgdl€ Scd #€ehdd Fop€rty arDlb?tim2D9 M3,fi0 3,000

11

3. G6nts

819 tott€ry BrBthing Spaes8ig lottery PlBytul IdeasChlswick Are€ committeeCty Bndg€ TnistGafi eld Weston Foundaion

T}lam€s Communny toundalionTotal

G€.|er.l0.000.000.000.000.000.000.00

R6Eicbd

3.531.0031,65€.00

500.002,500.00

25,000.007.s00.00

0.00500.00

7s00.000.000.00

Tobl2oo9

3,531.0031,668.00

500,002,500,00

2s,000.007,500.00

1,m0.00 1,@.00 0.00

Total20040.00

71,5eerrc zL0l9!9 - _-_!!@q

4. Cost of adivfi€6 in furt'|erdte of ahatiEble obicd\r€3

tJevelQment Hanage/s $bry {not€ 9)Grdnt applicatim oQens€sgreathing sp.ces Project

Grant Application eperE€sDl,l Summer Fun elaerl'esT.aidngTobl

3. Lana9€m€nt d.dmh c!315Adv€rtising FarmeE Mart€tSuslness RatesudlltesO€.ning and maint€r'ance

SuD6diptiofts PaOOm.e Supdiesffige and rrdiv€ry

R€p.1|5

Amortjgton of leasehold pmpertYProv for maint€nance & r€pDu€s and Subsdiptions

Tobl qrhKtngE

18,361.390.00

476.344,$4.422,902.07

\4.320.@1.68

461.0025,67L67

r,@9.31701.80

2,050.24

tA7A.620.00

1,553.07220.67836.70

3986.892,33a471.m0.002,000.006.000.00

179.020.00

420.00

10,000.000.00

2836.2985.420.00

44,996.140.00

2,108.290.$

60,027J4

lotil2009

28,351.390,00

3312.534,62r.242,902.07

45,010.500.00

2t09.97461.m

6,77640

1,609.31701,80

2,050,2.{3,434.19t,478.62

0.001,553.07

220.67836.70

3986,892,338.411,000.002,000.004000,00

179.020,00

420,00

Tctal2004

24,4*.2995.16

5,637.042,337.4r1,E03.08

0.000.00

2,474.650.00

36,435.55

725.14675.?6

2)70.434,726.77r,439.67

35.001,174.72

106.097€f.2t

1,007.90499.38

1,000.002,000.00

10.000.000.00

670.9170.000.0047-60 47.60

2a.?55,52 2A,256.52 26,654.34

6, PrqdCon for Dealgnated rundsThe Tru*e€s have ftdd€d thatr lt needs to set adde f10,000lfDm lts fr€€ reseNes, to ersur€ that th€ Ttustcan mslnbin its as6€ts in the futrJr€. {32,000 had been set adde 3s at last year and 110,000 tl 5 year, oeatinga tobl r€ser',€ of 142,000 as 3t 30tn Septemb€r 2009.

7. Sff G6ts

Oth€r emolumentsrot l

200928J61.39

028,35139

z{Xta24,43€.29

024,4a4,29

a. Tangible fi:ed ass€tsC6ton lst october 2008

on 30 sept 2lx)9

As at lst O€tober 2008

On 3tlth Sept 2olt9

on 3lltlr se$ 2oo9

9, DeEoI!T6de OebtorsOfiers

10. Hitor!: amounts falung d||e

l1l. Deignated tunds 2009 i{x)8The tnrste€s ha!€ &signabed $e iollofling rcserves from g€neral tunds to meetfi,tture reoGir aod rnaintenance r€sDorlsibllities.Pavilion maintenance 38,000 32,000

12. RE fictedtundstlig l-ottery Flaytul Ideas N€w Flay ArEa 11,890.19 0.00Breahing Spac€s Graflt 0.00 5,637.M

FunA h€ld bv the dErlw arc eitl€ :. unrc$i&d sErE-al tun6 - these aE nncb whi':h can be used in acroftbn€ $,ii uE dla ibble obje6 at tlE dsdettor' d

the tnntE€s.. D€ligrEEd n |ds-trEse alE ftxtds set aide t he hrsEes oilt of unEstitd g€rEraltunds tor S€o'nc fijhre gnpe or

t Resd@d irxb - th€se de nrG irat can oiit be us€d b. F€rlid-dar rc$ided rurc $Uin dr€ obieG of t|€ dErty.R€suiciirxE adse wlE l spedfied by tE &nar 0. $fiei nr* a€ raised for panioia. rc$ic@ FrpE

14 L€gal ffi$ ot S|€ d|arityT'e 6arty b a conpfiy limitsd by guaranEe ard h6 no sha€ qtbl. TI''€ liauliry of €adr rn€rnber in tJE e/ert 0r windirE lp 6 limiEdrot1.

lcasehold

76,920.0000

76,9m,O0

17,000.003,000.00

20 qlo.00

55,920.00

2oo9 20083248.13 957.9

0.00 0.@

2(l{,9 20040.00 0.000.00 0.00

1J