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DRIVER TRAINING SIMULATORSRequest for Proposal
SCHOOL DISTRICT IS REQUESTING PROPOSALS FOR THE INCLUSION OF VIRTUAL DRIVER TRAINING SIMULATORS INTO OUR DRIVER TRAINING PROGRAM.
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WHY USE THIS TEMPLATE?
Driving simulators have come a very long way in terms of their content and capabilities in just the last few years.
So if you have simulators that need to be replaced, it is difficult to make a valid comparison based on what you currently have. And, if you are looking to purchase a simulator for the first time, it is hard to know what an “apples-to apples” comparison even looks like without first being familiar with its relevant capabilities.
Given that most buyers are unfamiliar with the latest and greatest technological capabilities, it is easy to become overwhelmed by the rhetoric associated with a generic RFP response.
Your goal is to create a document that is specific enough to guarantee that you are purchasing the very best mix of hardware and software for your audience. So how do you get the best for your school without being the source expert?
The vendors of simulator systems with older software will often focus on the simulator as a “hardware” purchase, meaning, the focus will be on things like “real steel pedals” or a manual shifter used in racing video games. Be aware that the “physical” hardware you see is only important to the extent it allows the software to teach effectively.
Educators know the real value of any simulation training is the efficient and effective transfer of learning. It is all about the curriculum, baseline measurement, mastery of the topics and demonstration of the transfer of skill.
INTRODUCTION AND INSTRUCTIONS HOW TO USE TEMPLATE
1. The fields have been designed to be able to use “as is”, or modify to incorporate additional information as needed. The purchasing and legal requirements that may relate to your state, district or school system can be copied and pasted in as needed.
2. Using the REPLACE function in Word, simply replace all SCHOOL DISTRICT mentions with your own school district name.
3. Using the FIND function in Word, find all mentions of INSERT and insert dates and school specific information/requirements as noted. Alternately, all inserts are highlighted as well.
(You may simply delete this page after completion of RFP document)
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TABLE OF CONTENTS
PAGE
INTRODUCTION & EVALUATION OF PROPOSALS......................................................................................2
PROPOSED TIMETABLE..........................................................................................................................................3
STATEMENT OF WORK........................................................................................................................................... 4
VENDOR & PRODUCT REQUIREMENTS
CURRICULUM................................................................................................................................................ 6
PARENT ACCESS TO WEB CONTENT……………………………………………..................................8
SOFTWARE FUNCTIONALITY................................................................................................................9
HARDWARE FUNCTIONALITY...........................................................................................................11
TEACHER ADMINISTRATIVE TOOLS & CONTROLS..................................................................13
PRODUCT SUPPORT CAPABILITIES…………………………………………......................................13
COMPANY REQUIREMENTS AND INFORMATION……………………………............................14
PRICING……………………....................................................………………………………………………….15
PARTIAL VENDOR LIST……………………………………………………...............................................16
MEDIA & REQUIRED SUPPORTING DOCUMENTS ...................................................................................17
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REQUEST FOR INFORMATION / PROPOSAL FOR
VIRTUAL DRIVING SIMULATORS
<Insert Bid I.D. or Purchasing #>
INTRODUCTIONSCHOOL DISTRICT is <Insert information about your locations, size, number of students.>
<Insert a brief paragraph about your expectations for the timing of the information and/or award. Include dates for submission of information, opportunities to ask questions, date of award and desired date of installation.>
INSTRUCTIONS SPECIFIC TO THIS REQUEST FOR PROPOSAL
EVALUATION OF PROPOSALSAll proposals will be evaluated using the following point system as a guideline. The lowest price of any proposal will not necessarily be accepted.
A. Applicability of the curriculum and exercises offered 40%B. Functionality and feature capabilities of the software 30%C. Hardware system options 15%D. Proposed Pricing 15%
For more information or for clarification of any part of this RFP, including Technical Specifications, the District point of contact is:
Name:________________________________________
Title:_________________________________________
Phone:_______________________________________
E-Mail:_______________________________________
Mailing Address: _______________________________________________
_______________________________________________
_______________________________________________
Questions AND ALL SUPPORTING MEDIA and documents must be submitted NO LATER THAN <Insert Date>.
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PROPOSED TIME TABLE
EVENT DEADLINE/DATE
Issue Request for Proposals Month, Day, Year
Proposal must be received by Month, Day, Year
Proposer Interviews (if necessary) Month, Day, Year
Award Released Month, Day, Year
Contracts signed by Month, Day, Year
Implementation Phase Begins Month, Day, Year
Proposed timetable is subject to revision and will vary if award is made without interviews.
P r oposal Deadline
Sealed proposals will be accepted until <Insert time, month, day, year> at <insert location>__________________________________________________________________________________________. All proposals are to be clearly labeled on the outside of the envelope/box with the proposer’s name, address, and <Insert RFP NAME>__________________________________________________________.
Each packet shall contain one (1) original and three (3) copies of the respective proposal.
<Insert any additional school, district or state purchasing rules and restrictions here.>
1)
2)
3)
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STATEMENT OF WORK
PURPOSE OF RFPThe “District” wishes to establish a contract to provide virtual driving simulators which meet the requirements in this document. It is the desire of the District to obtain the systems providing the best learning experience in support of the safety of our students.
SCOPE OF RFPThe District has <Insert number> ___ high schools where simulators shall be used. Proposer shall provide a product that meets our requirements. Proposer shall certify and guarantee the answers to be truthful and able to be substantiated.
The systems must be available in time for the <Insert term date> ________________.
PROGRAM REQUIREMENTSProposer shall verify all of the following requirements will be met:
1. All equipment must be new.
A. < I n s e r t a n y p u r c h a s i n g o r l e g a l r e q u i r e m e n t s >
B. < I n s e r t a n y p u r c h a s i n g o r l e g a l r e q u i r e m e n t s >
RIGHT TO RETAIN PROPOSALSThe District reserves the right to retain all proposals regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this RFP unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the District and the firm selected.
The District reserves the right to select the proposal which appears to be in the best interest of the District independent of total cost or financial terms.
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INSTRUCTIONS TO VENDORS
To conform to the requirements of this Request for Proposal you must complete all items in the format as outlined.
REQUIRED EXHIBITS are noted in BOLD throughout the document.
Questions are to be answered completely and in the order listed.
VENDOR & PRODUCT REQUIREMENTS
CURRICULUM
1. Provide a detailed list of each lesson including lesson topic and length.
2. Provide a screen capture of the ‘home screen’ where the lessons are listed on the menu.
a. Place in supporting documents section as Exhibit A.
CURRICULUM CHOICES1. What is the name of the software program you are proposing?
_____________________________________________________________________
2. Do you have other software programs that could also be considered in the future?
If so, what is/are the name(s) of the other titles and purpose for them?
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
DETAILED CURRICULUM QUESTIONS
1. Does your curriculum provide a detailed pre-drive assessment drive to establish baseline skill level? __________________
If so, describe this capability. ______________________________________________________________
________________________________________________________-
_________________________________________
2. Does you curriculum provide a post-training assessment drive to assess improvement? ______________
3. Does your curriculum have a lesson specifically on distracted driving dangers? ____________ What lesson number? _________
4. Does your curriculum require a numerical passing score to complete a lesson? _____________
If yes, explain what it measure and how it is scored.___________________________________
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______________________________________________________________________________________________
5. A. Does your system offer “real time violation” scoring and feedback such that they know what they are doing wrong as they are driving? _______________
B. How are those violations shown on the screen? ____________ (include screen shot)
IMPORTANT: Attach a list of all violations that are measured in real-time as the driver completes the lessons.
6. Does your curriculum include these extra dangerous situations: Yes or No, (if yes, what lesson)
Hydroplaning ___________________
Managing Intersections __________________
Dynamic Following Distance Lesson _______________
Speed Control _______________
Pedestrian Distractions_________________
Specialty Vehicle Awareness (ambulances, police, school buses) __________________
Safe Zones around Semi-Trucks _____________________
Managing Bike Lanes ___________________
7. Does your hardware system include force feedback (driver feels effect in the wheel) for a realistic experience when driving in these situations:
Yes or No
Slipping in rain or snow (slipping, skidding and spin outs) ____________
Hydroplaning on wet roads (momentary loss of tire traction) ____________
Bumpy roads, crossing railroad tracks, hitting curbs ____________
Collisions with other cars, animals or pedestrians ____________
8. List any other lessons you think are particularly important for a less experienced driver to experience.
_______________________________________________________________________________________________
_______________________________________________________________________________________________
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PARENTAL ACCESS TO WEB CONTENT STUDIES HAVE SHOWN THAT A KEY INDICATOR TO TEEN DRIVER SAFETY IS THE ACTIVE INVOLVEMENT OF A PARENT, GUARDIAN OR ADULT MENTOR.
9. In what way does your product offer, encourage or involve a parent, guardian or adult mentor to better understand and reinforce what is being taught on the simulator?
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
IMPORTANT:
Include a screen shot of the program menu, a brief movie of the program in action and the web link to the program
10. Is the parental component a separate program? (y/n) ____________________________
11. Is there an additional charge for this product? ____________________If yes, at what price?____________
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SOFTWARE FUNCTIONALITY
DRIVING ENVIRONMENT MASTER VIEWINCLUDE OVERHEAD VIEW OF SIZE SPECIFICATIONS FOR YOUR ENTIRE CONTINUOUSLY DRIVABLE MAP AREA___________________________________________________________________________________________________
DRIVING ENVIRONMENTS Yes or No
CITY ____________
COMMERCIAL ____________
RESIDENTIAL ____________
HIGHWAY ____________
HIGHWAY OFF/ON RAMPS ____________
RURAL ____________
MOUNTAINOUS ____________
PARKING LOT ____________
OFF-ROAD ____________
RAILROAD CROSSING ____________
SCHOOL ZONES ____________
ROUNDABOUTS ____________
LIST SELECTABLE CONDITIONS SNOW ____________
RAIN ____________
THUNDERSTORM ____________
FOG ____________
SUN ____________
NIGHTTIME ____________
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VIRTUAL LEARNING TECHNIQUES IMPLEMENTEDAside from simply driving, list any unique teaching methods your software provides to reinforce effective learning.
______________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
______________________________________________________________________________________________
Specifically, does your software provide accurate “physics” effects (such as spin out, overturning, skidding)? __________________________________________________________________________
TRAFFIC INTELLIGENCE1. Is the traffic “randomized” such the taking the same lesson again introduces
different traffic, obstacles and hazards. ________ 2. If yes, include screen shots from the same scene with different traffic patterns
shown.3. What is the maximum number of active, moving vehicles at any given time?__________
GUIDANCE AND ROUTE ASSISTANCEIf a driver makes a wrong turn on the way to their destination does your system provide an intelligent position (GPS) or does it make them start the lesson over? ______________
SOFTWARE UPDATES 1. Do you offer free updates? (Y/N) ______________
2. How many releases have there been for this product in the last 12 months? List version numbers below: _____________________________________________________________________________________________________
3. How are updates distributed? _______________________________________________________________
Provide a copy of the two (2) most current update release notes for your products.
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HARDWARE FUNCTIONALITY1. Which hardware system are you recommending and why?
_________________________________________
____________________________________________________________________________________________________
Given the length of time, these systems will be in service we will only consider the most recent hardware and operating systems.
2. OS: Are your systems Windows 10? _________________________________________________________
3. Driver Controls: Are your systems Logitech G920? ________________________________________
4. Monitors: Are your monitors full HD resolution? __________________________________________
5. Are there additional system options you are recommending?________________________________________________________________________________________________________________________________________________________
(Include photos and brochure for each)
DESKTOP MODELS FULL CAB MODELS3 Screen 1 Screen 3 Screen 1 Screen
INSERT A PHOTO INSERT A PHOTO INSERT A PHOTO INSERT A PHOTO
DESKTOP MODELSDescription
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
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FULL CAB MODELSDescription
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
1. Do your full cab models have the option for including a lap seat belt? _________________________________
2. What steering system, name and model # are used by your system?___________________________________
COMPUTING PERFORMANCE1. What is the CPU type and speed of the system?__________________________
2. What is the RAM capacity of the system?__________________________________
3. What is the speed of the graphics card in the system?___________________
4. What operating system and generation is used in your system?_________________
NETWORKING CAPABILITY (WIRELESS NETWORKING REQUIRED)
1. Are your systems able to be networked together wired / wirelessly?___________
2. Do the systems arrive configured for wireless networking? ____________
3. Do you offer a dedicated instructor station to view / edit / create reports? _________
4. Are the reports able to be accessed via the internet from a different district location?____________________________________________________________________________
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TEACHER ADMINISTRATIVE TOOLS & CONTROLS
1. What is the name of your driver management reporting product? _____________________________
2. In what formats can the driver & class data be exported?________________________________________
3. Can the teacher see a numerical score by lesson by student?____________________________________
PRODUCT SUPPORT CAPABILITIES
1. Do you offer a video tutorial and instructions for hardware set up? _____If yes, include video or web site
2. Do you offer a manual of product hardware setup? ______If yes, include manual, video or link to PDF
3. Provide toll free number and customer support director name and contact info
Name:___________________________________
Title:____________________________________
Direct Number:________________________
Toll Free Number______________________
Location:_______________________________
4. List your three largest customers in the United States and the quantity of systems they have from your company.
1) ______________________________________________2) ______________________________________________3) ______________________________________________
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5. Provide testimonials, references or quotes made by your customers specifically about your
products and services.
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
6. Do you offer a single point of contact for all troubleshooting or do you use a third party vendor for support? (y/n) ___________
7. Is there a full one year warranty on ALL parts (not just the computer)? (y/n) __________
8. Is there an extended service contract available beyond the first year for a minimum
investment? (y/n) _________
COMPANY REQUIREMENTS AND INFORMATION
1. Parent Company Ownership (DUNS number) ______________________________________________
2. Is the company partially or completely owned by a non U.S. based entity?
If so, what company has controlling interest?_______________________________________
3. Does this product comply with the Buy American Act? _______________________
EXECUTIVE BACKGROUND
Include executive bios for the following positions
(Must include physical office location; length of time with your company; contact information including phone and e-mail)
CEO and/or President VP – Development
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PRICING
Provide a list of models that are being proposed.
For each provide:
1. Cost of each without any options
2. Cost of each with available options (provide detail on any option)
3. Detailed description of monitor size, aspect ratio and resolution
Volume pricing options list:
1. Provide volume pricing each for a quantity of _5_
2. Provide volume pricing each for a quality of _______
3. Provide volume pricing each for a quality of _______
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PARTIAL VENDOR LIST
(Based on Google Search of “teen driving simulators” October 2015)Note: Company and contact information and search results may vary
IN ORDER OF SEARCH RESULTS
Virtual Driver Interactive, Inc. www.driverinteractive.com4505 Golden Foothill ParkwayEl Dorado Hills, CA 95762(877) 746-8332
Doron Precision Systems www.doronprecision.comP.O. Box 400Binghamton, NY 13902(607) 772-1610
Drive Square, Inc. www.drivesquare.com/drivingsimulator/3213 Duke St., Suite 656Alexandria, VA 22314(877) 224-7708
ECA FAROS (France) http://www.ecafaros.com/en/driving-simulator.htmParc PégaseRue Blaise Pascal22300 Lannion - FrancePhone: +33 (0)296 48 46 47 (US Subsidiary) Simulator Systems Intl h ttp://simulatorsystems.com/about/
5358 S. 125th East Ave. Tulsa, Oklahoma 74146 800-843-4764
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MEDIA & REQUIRED SUPPORT DOCUMENTS
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