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UMzimkhulu Municipality
DRAFT
Service Delivery and Budget Implementation Plan for the Year
1 July 2014 to 30 June 2015
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 2 of 131
TABLE OF CONTENTS
FOREWORD BY HIS WORSHIP THE MAYOR .......................................................................................................3
1 INTRODUCTION BY THE MUNICIPAL MANAGER ........................................................................................3
2 MONTHLY PROJECTIONS OF REVENUE TO BE COLLECTED BY SOURCE .......................................... 10
3 MONTHLY PROJECTIONS OF OPERATING AND CAPITAL EXPENDITURE FOR EACH VOTE ............. 15
4 QUARTERLY PROJECTIONS OF SERVICE DELIVERY TARGETS AND PERFORMANCE
INDICATORS FOR EACH VOTE ................................................................................................................. 22
5 WARD INFORMATION ................................................................................................................................ 123
6 THREE-YEAR DETAILED CAPITAL WORKS PLAN .................................................................................. 126
7 CONCLUSION .............................................................................................................................................. 129
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 3 of 131
FOREWORD BY HIS WORSHIP THE MAYOR
I am very grateful and thrilled to present the Service Delivery and Budget Implementation
Plan (SDBIP) for 2014/2015 financial year.
Section 69(3) (a) of the MFMA requires the accounting officer to submit a draft SDBIP to
the mayor no later than 14 days after the budget and drafts of the performance agreement
as required in terms of the 57(1) of the Municipality Systems Act.
Once the SDBIP is finalized, the council needs to take cognisance of the document, so
that they can play oversight function more effectively. The document helps to hold the
management accountable in the delivery of services to UMzimkhulu community. The
document comprises of the revenue and expenditure projections provided by the budget
office of the municipality. It encapsulates the vision of the municipality in its endeavors to
achieve the goals through IDP.
The council should take it upon itself that the implementation is not compromised and the
managers are held accountable to all activities being performed within the municipality.
The council will use the SDBIP to measure officials performance particularly managers
who account directly to the council.
I then tender the SDBIP to you which has been approved by me for 2014/2015 financial
year. I therefore stand firm that the SDBIP will be monitored without doing any favor or
prejudice. If there is a deviation in terms of performance, the council will unequivocally
deal with it and take an action to rectify underperformance.
His Worship
M.P. MPABANGA
THE MAYOR
UMzimkhulu Municipality
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 4 of 131
1. INTRODUCTION BY THE MUNICIPAL MANAGER
It is with great pleasure that UMzimkhulu municipality has accorded with two certificate of
recognition for a clean audit in 2012/2013 financial year. This happens after enormous
financial leverage that UMzimkhulu municipality is receiving from external stakeholders. It
moves steadily towards becoming a town than a village. The focal point now is to stimulate
economic growth and ensure that the economy is able to absorb labour, eventually reduce
unemployment.
The Service Delivery and Budget Implementation Plan is developed in order to monitor the
plans prioritised for implementation in 2014/2015 financial year. The council will use it as a
yard stick to measure the municipalitys performance against the set objectives. Ultimately,
the members of the community will have to play a role in ensuring that the interaction is kept
in intact. Public participation ensures that our people are conversant with the municipalitys
programs.
The IDP and Budget for 2014/2015 have been synergised and the municipality will be able to
implement its programmes effectively. The Budget is cash backed, it is not inflated and it is
being augmented by the Division of Revenue Act which deals with allocations to
municipalities. Therefore, the council has formulated policies to guide the implementation of
the budget as well as monitoring. The SDBIP is a key component of the municipalitys long-
term financial forecasting and planning model. The SDBIP serves as contract signed between
the administration, council and community expressing the goals and objectives set by the
council as quantifiable outcomes that can be implemented by the administration over the next
twelve months.
The SDBIP sets the tone of what will transpire in the next financial year in terms of municipal
objectives and goals. As alluded above that it is a mutual contract or agreement between the
Mayor and the Municipal Manager as well as the Senior Managers. By law the Mayor should
peruse the document in order to ascertain himself and for the council the authenticity of the
document. Then the Mayor will have to append his signature.
The Municipal Manager Zweliphansi S. Sikhosana
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 5 of 131
1.1 Vision, Mission & Core Values
Vision
To become an economically viable Municipality by 2030
Mission
Is to develop our institutional capacity by using all resources at our
disposal to deliver quality and sustainable services through public
participation
Core Values
Commitment
Our councilors and employee pledge to serve the community of UMzimkhulu with dedication,
integrity and in a transparent manner affirming their constitutional right.
Accountability
In recognition of the centrality of our municipalitys commitment to serve, we will actively promote a
culture of holding our Councilors and Employees accountable for their actions, positive and
otherwise.
Professionalism
Our approach to work and service is driven by the ethos of competency and excellence. We will
continuously develop our Councilors and Employees to ensure that they stay on top their service
game.
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 6 of 131
Legislative Mandates
In terms of Section 53 (1) (c) (ii) of the Municipal Finance Management Act, Act No 53 of 2003, the
Service Delivery Budget and Implementation Plan is defined as a detailed plan approved by the Mayor
of a Municipality for implementing the Municipality's delivery of municipal services and its annual
budget, and must indicate the following:
(a) projections for each month of
(i) revenue to be collected, by source; and
(ii) operational and capital expenditure, by vote.
(b) service delivery targets and performance indicators for each quarter, and
(c) any other matters prescribed.
According to Section 53(c)(ii) of the Municipal Finance Management Act, the Mayor is expected to
approve the Service Delivery Budget Implementation Plan within 28 days after the approval of the
budget In addition, the Mayor must ensure that the revenue and expenditure projections for each
month and the service delivery targets and performance indicators as set out in the Service Delivery
Budget Implementation Plan are made public within 14 days after their approval.
As per Municipal Finance Management Act Circular No 13, National Treasury currently prefers not to
prescribe other matters to be included in the Service Delivery Budget and Implementation Plan. This is
to ensure good governance and accountability on the part of Municipalities. However, there are five
minimum requirements that the National Treasury requires to form part of the Service Delivery Budget
and Implementation Plan (Municipal Finance Management Act Circular No. 13). These are outlined
below:
1. Monthly projections of revenue to be collected by source;
2. Monthly projections of expenditure (operating and capital) and revenue for each vote;
3. Quarterly projections of service delivery targets and performance indicators for each vote;
4. Ward information for expenditure and service delivery; and
5. Detailed capital works plan broken down by ward over a 3-year period.
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 7 of 131
In terms of the Municipal Finance Management Act, a Vote is a Department or a functional area of a
Municipality and represents the various levels at which the Council approves the budget.
As indicated by the National Treasury in Municipal Finance Management Act Circular No 13, the
biggest challenge for Municipalities is to develop meaningful non-financial service delivery targets and
indicators.
1.2 The DRAFT SDBIP Process at UMzimkhulu Municipality
Strategic direction
and priorities set
by Council
Municipal Budget Policy
Statement with indicative
allocations for Revenue and
Expenditure including initial
tariff modelling etc. (Prepared
by the municipal Budget &
Treasury Office)
Draft Departmental SDBIPs with
proposed monthly and quarterly
projections for the 1st year and
annual projections for the two
outer years rolled up into the
draft SDBIP
Department 1
SDBIPDepartment 2
SDBIP
Department 3
SDBIP
Draft SDBIP
Draft Budget with
proposed annual
measurable
performance indicators
and projections for outer
two years
Approved Budget
Approved SDBIP with
monthly projections for
revenue and expenditure
and quarterly projections for
service delivery targets and
performance indicators
Approved annual
performance agreements for
municipal manager and
senior managers
Figure 1: SDBIP Process
The Service Delivery and Budget Implementation Plan is a consolidated document, which incorporates
and takes into account information contained in the Integrated Development Plan of the Municipality,
Operational Plans for each Department and the budget statements for each Department within the
Municipality. Resultantly, the completion of the Service Delivery and Budget Implementation Plan
hinges on the finalization of the above documentation.
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 8 of 131
The UMzimkhulu Municipality began its budgeting process during the 2013 year, in which Municipal
Officials participated in a strategic planning session. Input into the Departments strategic objectives
and outputs for the 2014/2015 budget year were gathered and formed the basis of the individual
Departmental Operational Plans.
Assigned to these strategic objectives and outputs were a set of targets, which the Municipal Officials
viewed as vital to achieve in order to meet the service delivery requirements of the UMzimkhulu
Community.
Subsequently, the Integrated Development Plan of the Municipality was completed. Information in
each Departmental Operational Plan was consolidated with other relevant information to complete the
Integrated Development Plan. Departmental budgets were developed after thorough consultative
procedures with the relevant stakeholders
With all the relevant information needed for the Service Delivery and Budget Implementation Plan,
work began to fulfill the requirements of Section 53 of the Municipal Finance Management Act. Initially,
meetings were held with the relevant Departmental heads and staff, in which their Operational Plan
and budget statements for 2014/2015 year were discussed These discussions facilitated the alignment
of the strategic objectives and outputs to the budget statements, allowing for expenditure to be
projected across the 2014/2015 year in terms of the service delivery targets set for the strategic
objectives and outputs.
A Three year detailed Capital Works Plan was also compiled, which is a fair projection of capital
expenditure to be incurred by the Municipality. Once complete, the above information was
consolidated into the Service Delivery and Budget Implementation Plan.
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 9 of 131
1.3 Strategic Outcomes
Figure 1: Strategic Outcomes
MUNICIPAL TRANSFORMATIONAL AND
INSTITUTIONAL DEVELOPMENT
KPA
LOCAL ECONOMIC DEVELOPMENT
BASIC SERVICE DELIVERY &
INFRASTRUCTURE INVESTMENT
FINANCIAL VIABILITY & FINANCIAL
MANAGEMENT
GOOD GOVERNANCE & COMMUNITY
PARTICIPATION
IDP Goals
To build capacity and skills of the community, councillors and staff of Umzimkhulu Local Municipality to deepen
democratic participation in decision making and all development processes and to facilitate horizontal and
vertical communication with all stakeholders
To mainstream and integrate issues of poverty, unemployment, environment and HIV/AIDS within the main
development agenda of the municipality and to address them holistically
To reduce the backlog in services such as waste removal and physical infrastructure such as roads as well as
social infrastructure such as clinics, sports and recreation facilities, libraries and arts and culture
To manage municipal financial resources in a way that will ensure financial viability and sustainability, and the
alignment of the budget with the needs and priorities of the stakeholders
To develop systems to facilitate co-operative governance and inter-governmental relations especially with the
district, other spheres of government and service providers to maximise the development impact within
Umzimkhulu Local Municipality
To develop an organisational architecture, business processes and policies, which will enable the municipality
to fulfil its constitutional and legislative mandates and achieve its vision and mission
To facilitate growth and development of the local economy in a way that generates opportunities for sustainable
job creation, poverty reduction and improves BBBEE
To address issues of youth, women, disabled and vulnerable sectors of society on an integrated basis
To ensure that the number of households eligible for free basic services is increased
To manage and promote informed integrated planning , development, and housing and local economic
development that accelerates service delivery and ensures sustainable communities
To manage and promote informed integrated planning , development, and housing and local economic
development that accelerates service delivery and ensures sustainable communities
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 10 of 131
2. MONTHLY PROJECTIONS OF REVENUE TO BE COLLECTED BY SOURCE
Table 1: Monthly Projections of Revenue by Source for the period July to December 2014
Revenue by Source
Jul
2014
Aug
2014
Sep
2014
Oct
2014
Nov
2014
Dec
2014
Consumer Debtors 697,500 697,500 697,500 697,500 697,500 697,500
MIG Funding 15,000,000 15,000,000
Conditional Grants 3,027,667 3,027,667 3,027,667 3,027,667 3,027,667 3,027,667
Equitable Share 50,142,000 36,000,000
Interest & Investment Income 166,667 166,667 166,667 166,667 166,667 166,667
Interest on outstanding Debtors 20,833 20,833 20,833 20,833 20,833 20,833
Fines 50,000 50,000 50,000 50,000 50,000 50,000
Licenses & Permits 20,833 20,833 20,833 20,833 20,833 20,833
Other 289,012 289,012 289,012 289,012 289,012 289,012
Total Revenue by Source (Balanced to Cash-flow)
69,414,512 4,272,512 4,272,512 4,272,512 55,272,512 4,272,512
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 11 of 131
Revenue by Source
Jan 2015
Feb 2015
Mar 2015
Apr 2015
May 2015
Jun 2015
Total for 2014/2015
Consumer Debtors 697,500 697,500 697,500 697,500 697,500 697,500 8,370,000
MIG Funding 11,033,000 41,033,000
Conditional Grants 3,027,667 3,027,667 3,027,667 3,027,667 3,027,667 3,027,667 36,332,000
Equitable Share 30,000,000 116,142,000
Interest & Investment Income 166,667 166,667 166,667 166,667 166,667 166,667 2,000,000
Interest on outstanding Debtors
20,833 20,833 20,833 20,833 20,833 20,833 250,000
Fines 50,000 50,000 50,000 50,000 50,000 50,000 600,000
Licenses & Permits 20,833 20,833 20,833 20,833 20,833 20,837 250,000
Other 289,012 289,012 289,012 289,012 289,012 289,012 3,468,142
Total Revenue by Source (Balanced to Cash-flow)
4,272,512 4,272,512 45,305,512 4,272,512 4,272,512 4,272,512 R208,445,142
Table 2: Monthly Projections of Revenue by Source for the period January to June 2015
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 12 of 131
Revenue By Source 2014/2015
Source Amount
R
Consumer Debtors 8,370,000
MIG Funding 41,033,000
Conditional Grants 36,332,000
Equitable Share 116,142,000
Interest & Investment Income 2,000,000
Interest earned on outstanding Debtors 250,000
Fines 600,000
Licenses & Permits 250,000
Other 3,468,142
TOTAL 208,445,142
Table 3: Revenue by Source
TOTAL BUDGET R208, 445, 142
Figure 2: Revenue by Source
116,142,000
41,033,000
36,332,000
8,370,000
3,468,142
2,000,000
600,000
250,000
250,000
Equitable Share
MIG Funding
Conditional Grants
Consumer Debtors
Other Income
Interest on Investments
Fines
Interest on outstanding Debtors
Licenses & Permits
REVENUE
REVENUE
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 13 of 131
Month Amount
R
July 69,414,512
August 4,272,512
September 4,272,512
October 4,272,512
November 55,272,512
December 4,272,512
January 4,272,512
February 4,272,512
March 45,305,512
April 4,272,512
May 4,272,512
June 4,272,512
TOTAL R208,445,142
Table 4: Revenue by Month
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 14 of 131
Figure 3: Revenue by Month
0
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
Revenue
Revenue
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET AND IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 15 of 131
3. MONTHLY PROJECTIONS OF OPERATING AND CAPITAL EXPENDITURE FOR EACH VOTE
EXPENDITURE &
REVENUE BY VOTE
JULY 2014 AUGUST 2014 SEPTEMBER 2014 OCTOBER 2014
CAPEX
R
OPEX
R
CAPEX
R
OPEX
R
CAPEX
R
OPEX
R
CAPEX
R
OPEX
R
Office of the Municipal
Manager
0 0 0 667,775 0 667,775 0 667,775
Executive and Council 0 0
0 1,405,486
0 1,405,486
0 1,405,486
Budget & Treasury Office 0 0 0 1,414,653 0 1,414,653 0 1,414,653
Corporate Services 0 0 0 1,458,572 0 1,458,572 0 1,458,572
Community & Social
Services
0 0 0 1,261,137 1,000,000 1,000,000 0 1,261,137
Strategic Planning,
Development & Housing
0 0 0 876,546 200,000 876,546 0 876,546
Infrastructure 6,366,000 0 6,366,000 2,675,681 6,366,000 2,675,681 6,366,000 2,675,681
TOTAL 6,366,000 6,366,000 5,779,838 7,566,000 5,779,838 6,366,000 11,559,676
Table 5: Monthly Projections of Operating & Capital Expenditure for the period July to October 2014
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 16 of 131
EXPENDITURE &
REVENUE BY VOTE
NOVEMBER 2014 DECEMBER 2014 JANUARY 2015 FEBRUARY 2015
CAPEX
R
OPEX
R
CAPEX
R
OPEX
R
CAPEX
R
OPEX
R
CAPEX
R
OPEX
R
Office of the Municipal
Manager
0 667,775 200,000 667,775 0 667,775 0 667,775
Executive and Council 0 1,405,486
100,000 1,405,486
0 1,405,486
0 1,405,486
Budget & Treasury Office 0 1,414,653 100,000 1,414,653 0 1,414,653 400,000 1,414,653
Corporate Services 2,000,000 1,458,572 0 1,458,572 0 1,458,572 0 1,458,572
Community & Social
Services
0 1,261,137 0 1,261,137 0 1,261,137 0 1,261,137
Strategic Planning, Dev&
Housing
0 876,546 0 876,546 0 876,546 200,000 876,546
Infrastructure 6,366,000 2,675,681 6,366,000 2,675,681 6,366,000 2,675,681 6,366,000 2,675,681
TOTAL 8,366,000 11,559,676 6,766,000 11,559,676 6,366,000 8,477,095 6,966,000 8,477,095
Table 6: Monthly Projections of Operating & Capital Expenditure for the Period November 2014 to February 2015
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 17 of 131
EXPENDITURE
& REVENUE
BY VOTE
MARCH 2015 APRIL 2015 MAY 2015 JUNE 2015
CAPEX
R
OPEX
R
CAPEX
R
OPEX
R
CAPEX
R
OPEX
R
CAPEX
R
OPEX
R
Office of the
Municipal
Manager
0 667,775 0 667,775 0 667,775 0 667,779
Executive and
Council
1,405,486
0 1,405,486
0 1,405,486
0 1,405,483
Budget &
Treasury Office
0 1,414,653 0 1,414,653 0 1,414,653 0 1,414,655
Corporate
Services
2,000,000 1,458,572 0 1,458,572 0 1,458,572 0 1,458,568
Community &
Social Services
0 1,261,137 0 1,261,137 0 1,261,137 0 1,261,134
Strategic
Planning, Dev&
Housing
0 876,546 0 876,546 0 876,546 0 876,545
Infrastructure 6,366,000 2,675,681 6,366,000 2,675,681 6,366,000 2,675,681 6,366,000 2,675,679
TOTAL 8,366,000 8,477,095 6,366,000 12,715,643 6,366,000 12,715,643 6366,000 12,715,643
Table 7: Monthly Projections of Operating & Capital Expenditure for the Period March to June 2015
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 18 of 131
CAPITAL &OPERATIONAL EXPENDITURE BY VOTE
TOTAL FOR 2014/2015
CAPEX
R
OPEX
R
Office of the Municipal Manager 100,000 10,324,890
Executive and Council 100,000 17,629,937
Budget & Treasury Office 100,000 24,822,546
Corporate Services 4,000,000 22,382,183
Community & Social Services 1,500,000 20,671,325
Strategic Planning, Development & Housing 400,000 12,374,324
Infrastructure 76,395,680 38,891,648
TOTAL 82,591,680 147,096,853
Table 8: Capital & Operational Expenditure by Vote
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 19 of 131
Vote Capex
R
Vote: Office of the Municipal Manager 100,000
Vote: Executive and Council 100,000
Vote: Budget & Treasury Office 100,000
Vote: Corporate Services 4,000,000
Vote: Community & Social Services 1,500,000
Vote: Strategic Planning, Development & Housing 400,000
Vote: Infrastructure 76,395,680
TOTAL 82,591,680
Table 9: Monthly Capital Expenditure per Vote
Figure 4: Monthly Capital Expenditure per Vote
00.10.20.30.40.50.60.70.80.9
1
Capex
Capex
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 20 of 131
Vote Opex
R
Vote: Office of the Municipal Manager 10,324,890
Vote: Executive and Council 17,629,937
Vote: Budget & Treasury Office 24,822,546
Vote: Corporate Services 22,382,183
Vote: Community & Social Services 20,671,325
Vote: Strategic Planning, Development & Housing 12,374,324
Vote: Infrastructure 38,891,648
TOTAL 147,096,853
Table 10: Monthly Operational Expenditure by Vote
Figure 5: Monthly Operational Expenditure by Vote
05,000,000
10,000,00015,000,00020,000,00025,000,00030,000,00035,000,00040,000,000
Opex
Opex
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 21 of 131
Quarter Amount
R
Quarter One 22,064,529
Quarter Two 44,129,056
Quarter Three 32,361,308
Quarter Four 48,541,960
Total 147,096,853
Table 11: Quarterly Expenditure by Vote
Figure 6: Quarterly Expenditure by Vote
Quarter One, R 22 064 528.
Quarter Two, R44 129 056
Quarter Three, R32 361 960
Quarter Four,R48 541 960
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 22 of 131
DEPARTMENTAL ARRANGEMENT
4.1 Office of the Municipal Manager, Executive & CouncilDept.100 &200 4.2 Corporate Services...Dept.300 4.3 Budget & Treasury OfficeDept.400 4.4 Community and Social Services...Dept.500 4.5 Strategic Planning, Development and Housing...Dept.700 4.6 Infrastructure and Engineering.Dept.800
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2013/2014 Page 23 of 131
4. QUARTERLY PROJECTIONS OF SERVICE DELIVERY TARGETS AND PERFORMANCE INDICATORS FOR EACH VOTE
4.1 Office of the Municipal Manager, Executive & Council IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
IAS 01
Audit Plan
Submission of Draft Audit Plan to Standing Committee for Council approval
Not applicable
Not Applicable
Submission of Draft Audit Plan to Audit Committee for comments
(1) Submission of Draft Audit Plan to EXCO and (2) Submission of Draft Audit Plan to Council for adoption
1
IAS 02
No of Quarterly Reports submitted to Standing Committee and Audit Committee for noting
1st Quarter Audit Plan Implementation Report presented to Standing Committee and Audit Committee for noting
406.00
2nd Quarter Audit Plan Implementation Report presented to Standing Committee and Audit Committee for noting
406.00
3rd Quarter Audit Plan Implementation Report presented to Standing Committee and Audit Committee for noting
406.00
4th Quarter Audit Plan Implementation Report presented to Standing Committee and Audit Committee for noting
406.00
1 625.00
2
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 24 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
IAS 03
Audit Opinion
No of Quarterly submissions of AG Dashboard Reports to AG and Audit Committee
1st Quarter Implementation Report on the AG Dashboard
406.00
2nd Quarter Implementation Report on the AG Dashboard
406.00
3rd Quarter Implementation Report on the AG Dashboard
406.00
4th Quarter Implementation Report on the AG Dashboard
406.00
1 625.00
3
IAS 04
MPAC Seatings
No of MPAC seatings coordinated
2 - 1st Quarter MPAC seating coordinated
2 - 2nd Quarter MPAC seating coordinated
2 - 3rd Quarter MPAC seating coordinated
2 - 4th Quarter MPAC seating coordinated
4
IAS 05
Internal Audit Policy
Submission of Draft Internal Audit Policy to Standing Committee for Council Adoption
Not applicable
Not Applicable
Review of current Internal Audit Policy for gaps
812.00
Submission of Draft Internal Audit Policy to Standing Committee for Council Adoption
812.00
1 625.00
5
IAS 06
Internal Audit Assessments
Internal Audit Assessment Report presented to Council
Not applicable
Not Applicable
(1) Internal Audit Assessment and (2) Action Plan presented to Audit Committee
30 000.00
Internal Audit Assessment Report Presented to Council
6
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 25 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
IAS 07
No of AC seatings coordinated
1st Quarter Audit Committee Seating Coordinated
2 500.00
2nd Quarter Audit Committee Seating Coordinated
(1) Internal Audit Assessment and (2) Action Plan presented to Audit Committee
25 000.00
Internal Audit Assessment Report Presented to Council
25 000.00
7
IAS 08
Audit Committee
Invitation correspondence to AC on presentation of AG Report to Council
Not applicable
Not Applicable
Invitation correspondence to AC on presentation of AG Report to Council - 7 days prior to seating 3rd Quarter Audit Committee Seating Coordinated
1 625.00
1 625.00
8
IAS 09
No of Quarterly IA Reports submitted to Audit Commitee
1st Quarter IA Report submitted to AC
406.00
2nd Quarter IA Report submitted to AC
406.00
3rd Quarter IA Report submitted to AC
406.00
4th Quarter IA Report submitted to AC
406.00
1 625.00
9
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 26 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
IAS 10
Forensic Investigation
Presentation of Forensic Investigations Report to Council by service provider
As per targeted date
As per targeted date
As per targeted date
As per targeted date
10
IAS 11
No Anti Fraud zonal awareness campaigns on Internal Audit
Not applicable
Not Applicable
5 Zonal Awareness Campaigns conducted
1 625.00
Not applicable
1 625.00
11
IAS 12
Ad Hoc Audits
% Quality of Ad Hoc Audits to relevant legislation
100% Quality and legislation compliance of Audit Reports
406.00
100% Quality and legislation compliance of Audit Reports
100% Quality and legislation compliance of Audit Reports
406.00
100% Quality and legislation compliance of Audit Reports
406.00
1 625.00
12
IAS 13
Audit Opinion on Ad Hoc Audits
Within required timeframes
406.00
Within required timeframes
Within required timeframes
406.00
Within required timeframes
406.00
1 625.00
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 27 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
Risk Management
RM 01
Risk Policy
Submission of Draft Risk Policy to Standing Committee for Council Adoption
Not applicable
Not Applicable
Review of current Risk Policy for gaps
642.00
Submission of Draft Risk Policy to Standing Committee for Council Adoption
643.00
1 285.00
13
No of Quarterly Reports on the implementation of Risk Management Methodology/ Policy
1st Quarter Risk Management/ Policy Implementation Report submitted
321.00
2nd Quarter Risk Management/ Policy Implementation Report submitted
321.00
3rd Quarter Risk Management/ Policy Implementation Report submitted
321.00
4th Quarter Risk Management/ Policy Implementation Report submitted
321.00
1 285.00
14
RM 02
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 28 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
RM 03
Risk Management
No of Risk Assessments conducted and Risk Assessment Reports presented to Standing Committee
Not applicable
Not Applicable
Not applicable
(1) Strategic Risk Assessment conducted and Report presented, (2) Operational Risk Assessment conducted and Report presented and (3) IT Risk Assessment Conducted and Report Presented
60 000.00
61 285.00
15
RM 04 No of Risk Management Reports presented to Standing Committee
3 Monthly Risk Management Reports presented to Standing Committee
321.00
3 Monthly Risk Management Reports presented to Standing Committee
321.00
3 Monthly Risk Management Reports presented to Standing Committee
321.00
3 Monthly Risk Management Reports presented to Standing Committee
321.00
1 285.00
RM 05
Risk Committee
No of seatings of the Risk Committee
1st Quarter Risk Committee seating
321.00
2nd Quarter Risk Committee seating
321.00
3rd Quarter Risk Committee seating
321.00
4th Quarter Risk Committee seating
321.00
1 285.00
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 29 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
RM 06
Risk Register
% up to date of Risk Register
100% up to date
321.00
100% up to date
321.00
100% up to date
321.00
100% up to date
321.00
1 285.00
RM 07
Fraud Prevention Policy Implementation
No of monthly implementation reports presented to Standing Committee for Council and Audit Committee Noting
3 Monthly Implementation Reports submitted to Standing Committee
321.00
3 Monthly Implementation Reports submitted to Standing Committee
321.00
3 Monthly Implementation Reports submitted to Standing Committee
321.00
3 Monthly Implementation Reports submitted to Standing Committee
321.00
1 285.00
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 30 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
Contracts Management
CM 01
Contracts Register
No of monthly Reports submitted to Standing Committee on Contract Management
3 Monthly Reports submitted
139.00
3 Monthly Reports submitted
139.00
3 Monthly Reports submitted
139.00
3 Monthly Reports submitted
139.00
556.00
17
CM 02
% up to date of Contracts Register
100% up to date
139.00
100% up to date
139.00
100% up to date
139.00
100% up to date
139.00
556.00
18
CM 03
Contract Management
Submission of Draft Contracts Management Policy to Standing Committee for Council Adoption
Not applicable
139.00
Not Applicable
139.00
Review of current Contracts Management Policy for gaps
139.00
Submission of Draft Contracts Management Policy to Standing Committee for Council Adoption
139.00
556.00
19
CM 04
No of Quarterly Reports on the implementation of Contracts Management Policy
1st Quarter Contracts Management Policy Implementation Report submitted
139.00
2nd Quarter Contracts Management Policy Implementation Report submitted
139.00
3rd Quarter Contracts Management Policy Implementation Report submitted
139.00
4th Quarter Contracts Management Policy Implementation Report submitted
139.00
556.00
20
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 31 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
CM 05
Contracts Filing
% Of service provider contracts signed and Annexure filed at Contracts
100% of Contracts signed this quarter filed at contracts and compliant to policy
139.00
100% of Contracts signed this quarter filed at contracts and compliant to policy
139.00
100% of Contracts signed this quarter filed at contracts
and compliant to
policy
139.00
100% of Contracts signed this quarter filed at contracts
and compliant to
policy
139.00
556.00
21
CM 06
Timespan from signing by MM to filing of new contracts
Contracts filed 1 day after signing by MM
139.00
Contracts filed1 day after signing by MM
139.00
Contracts filed 1 day
after signing by MM
139.00
Contracts filed 1 day
after signing by MM
139.00
556.00
22
CM 07
Contract Management
Remedial Action implementation Reports submitted to MM on non-performing contractors
3 Monthly Reports submitted to MM
139.00
3 Monthly Reports
submitted to MM
139.00
3 Monthly Reports
submitted to MM
139.00
3 Monthly Reports
submitted to MM
139.00
556.00
23
CM 08
%Compliance by Service Provider to SLA
100% Compliance
139.00
100% Compliance
139.00
100% Compliance
139.00
100% Compliance
139.00
556.00
24
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 32 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
CM 09
SLA Compliance
Report on non-performing service provider
Joint Report submitted to MM - User Department and Contracts. Within a week from identification
139.00
Joint Report submitted to MM - User Department and Contracts. Within a week from identification
139.00
Joint Report submitted to MM - User Department and Contracts. Within a week from identification
139.00
Joint Report submitted to MM - User Department and Contracts. Within a week from identification
139.00
556.00
25
Public Participation
PP 01
Ward Committee Meetings
No of Ward Committee Meetings coordinated
60 Ward Committee Meetings coordinated
312.00
60 Ward Committee Meetings coordinated
312.00
60 Ward Committee Meetings coordinated
312.00
60 Ward Committee Meetings coordinated
312.00
1 250.00
27
PP 02
IDP Budget Roadshows
No of IDP Budget Roadshows conducted
20 Budget Roadshows conducted in 20 Wards
625.00
Not Applicable
20 Budget Roadshows conducted in 20 Wards
625.00
Not Applicable
1 250.00
28
PP 03
Annual Report Hearing
Annual Report Hearing coordinated
Not Applicable
Not Applicable
1 Annual Report Hearing coordinated
1 250.00
Not Applicable
1 250.00
29
PP 04
Ward Committee Capacity Building
No of Ward Committee Trainings coordinated
5 Ward Committee Training coordinated
312.00
5 Ward Committee Training coordinated
312.00
5 Ward Committee Training coordinated
312.00
5 Ward Committee Training coordinated
312.00
1 250.00
30
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 33 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
PP 05
Ward Committee Elections
Time span for Ward Committee Election from reported vacancy
Elections held with 90 days from reported vacancy
Elections held with 90 days from reported vacancy
Elections held with 90 days from reported vacancy
Elections held with 90 days from reported vacancy
31
PP 06
Ward Operations
No of Monthly Ward Operations Reported presented to Standing Committee, Speaker and COGTA
3 Ward Operations Reports presented
312.00
3 Ward Operations Reports presented
312.00
3 Ward Operations Reports presented
312.00
3 Ward Operations Reports presented
312.00
1 250.00
32
PP 07
Submission of Draft Public Participation Policy to Standing Committee for Council Adoption
Not applicable
Not Applicable
Review of current Public Participation Policy for gaps
625.00
Submission of Draft Public Participation Policy to Standing Committee for Council Adoption
625.00
1 250.00
33
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 34 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
PP 08
Public Participation Policy
No of Quarterly Reports on the implementation of Public Participation Policy
1st Quarter Public Participation Policy Implementation Report submitted
312.00
2nd Quarter Public Participation Policy Implementation Report submitted
312.00
3rd Quarter Public Participation Policy Implementation Report submitted
312.00
4th Quarter Public Participation Policy Implementation Report submitted
312.00
1 250.00
34
Communication
COM 01
Corporate Identity Policy
Submission of a Draft ULM Corporate Identity Policy to Standing Committee for Council Adoption
Research on Municipal Corporate Identity Policy Framework
167.00
1st Draft Compiled
167.00
Benchmarking and consultations on 1st Draft
167.00
Submission of Final Draft Policy to Standing Committee for Council Adoption
167.00
667.00
36
COM 02
Publication of SDBIP for public viewing
SDBIP made public within allocated timespan after signing by Mayor
Not Applicable
Not Applicable
Not applicable
SDBIP made public within 14 days after signing by Mayor
667.00
667.00
37
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 35 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
COM 03
Annual Performance Report
Publication of 2013 - 2014 APR on Municipal Media Platforms
Publication of 2013 - 2014 APR on Municipal Media Platrforms
Not Applicable
Not applicable
Not Applicable
38
COM 04
Annual Report
Publication of 2013 - 2014 AR on Municipal Media Platrforms
Not Applicable
Not Applicable
Publication of 2013 - 2014 AR on Municipal Media Platrforms
667.00
Not Applicable
667.00
39
COM 05
Office appeal and Protocol Pictures
All Management Offices to have RSA Flags and RSA Leadership Pictures
Not Applicable
167.00
Research on current status
167.00
Acquisition of flags and pictures
167.00
All Management Offices to have RSA Flags and RSA Leadership Pictures
167.00
667.00
40
COM 06
Municipal Billboards
Review of billboard content
1st Quarter Billboard Review Report
167.00
2nd Quarter Billboard Review Report
167.00
3rd Quarter Billboard Review Report
167.00
4th Quarter Billboard Review Report
167.00
667.00
41
COM 07
Municipal Attire
Submission of Draft Attire design to Standing Committee for approval
Not Applicable
Research on current status
222.00
Draft design and consultations
222.00
Submission of Draft Attire design to Standing Committee for approval
223.00
667.00
42
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 36 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
COM 08
Municipal Newspaper
Frequency of newspaper publishing and distribution
1st Quarter Newspaper Edition produced and distributed
167.00
2nd Quarter Newspaper Edition produced and distributed
167.00
3rd Quarter Newspaper Edition produced and distributed
167.00
4th Quarter Newspaper Edition produced and distributed
167.00
667.00
43
COM 09
Marketing and Communications Strategy
Submission of Draft Marketing and Communications Strategy to Standing Committee for Council Approval
Not Applicable
Not Applicable
Review of current Strategy for gaps
Submission of Draft Marketing and Communications Strategy to Standing Committee for Council Approval
167.00
667.00
44
COM 10
Communications Forum
Established forums and frequency of seatings
(1) Established Forums and (2) 3 Monthly seatings
167.00
3 Monthly seatings
167.00
3 Monthly seatings
167.00
3 Monthly seatings
167.00
667.00
45
COM 11
Municipal Website
Frequency of content updates on the website
Within 2 days of submission of new content
167.00
Within 2 days of submission of new content
167.00
Within 2 days of submission of new content
167.00
Within 2 days of submission of new content
167.00
667.00
46
COM 12
Media Management
Time span to responses on media queries
Within required timeframes
Within required timeframes
Within required timeframes
Within required timeframes
47
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 37 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
COM 13
Media Briefings
Timespan for organizing media briefings from internal request
Within 24 hours from noting/event/ stipulated time
167.00
Within 24 hours from noting/event/ stipulated time
167.00
Within 24 hours from noting/event/ stipulated time
167.00
Within 24 hours from noting/event/ stipulated time
167.00
667.00
48
COM 14
Events Policy and Procedure Manual
Submission of a Draft ULM Events Policy and Procedure Manual
Research on Municipal Events Policy and Procedure Manual Framework
167.00
1st Draft Compiled
167.00
Benchmarking and consultations on 1st Draft
167.00
Submission of Final Draft Policy and Procedure Manual to Standing Committee for Council Adoption
167.00
667.00
COM 15
Promotions Material
Promotional Material acquired
Not Applicable
Not Applicable
Research on current status and Needs analysis
Acquisition of material
Monitoring and Evaluation
MAE 01
No of Monthly
SDBIP Reports submitted to Standing Committee for approval
3 Monthly SDBIP Reports
181.00
3 Monthly SDBIP Reports
181.00
3 Monthly SDBIP Reports
181.00
3 Monthly SDBIP Reports
181.00
727.00
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 38 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
MAE 02
SDBIP Report
No of Quarterly SDBIP Reports submitted to AC for Council adoption
1st Quarter SDBIP Report submitted to AC for Council adoption
181.00
2nd Quarter SDBIP Report submitted to AC for Council adoption
181.00
3rd Quarter SDBIP Report submitted to AC for Council adoption
181.00
4th Quarter SDBIP Report submitted to AC for Council adoption
181.00
727.00
MAE 03
Mid Term Performance Report submitted to AC for Council adoption
Not Applicable
Not Applicable
Mid Term Performance Report submitted to AC for Council adoption
727.00
Not Applicable
727.00
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 39 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
MAE 04
Annual Performance Report
Presentation of Draft 2013 - 2014 Annual Performance Report to Council for adoption
(1) Draft APR Presented to Committees for comment and (2) Draft Annual Performance Report presented to Council for adoption (3) Approved APR submitted to COGTA, AG and Treasury
Not Applicable
Not applicable
Not Applicable
MAE 05
Annual Report
Presentation of Draft 2013 - 2014 Annual Performance Report to Council for adoption
Not Applicable
Draft APR Presented to Committees for comment
200 000.00
(1) Draft Annual Performance Report presented to Council for adoption and (2) Draft APR Presented to AG
Not Applicable
200 000.00
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 40 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
MAE 06
Oversight Report
Submission of Oversight Report to Standing Committee for Council Adoption and presentation to MEC - CoGTA
Not Applicable
Not Applicable
Submission of Oversight Report to Standing Committee for Council Adoption and submission to MEC - CoGTA
Not Applicable
MAE 07
Submission of Performance Agreements for all Managers identified as per Policy (MM, Sect 56 and immediate below)
(1) Submission of Performance Agreements for all Managers identified as per Policy (MM, Sect 56 and immediate below) and (2) Submission of PAs to COGTA
727.00
Not Applicable
Not applicable
Not Applicable
727.00
MAE 08
Individual Performance Management System
Individual Performance Assessment Conducted
1st Quarter Assessments
Not Applicable
Not Applicable
Not Applicable
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 41 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
Not Applicable
2nd Quarter Assessments
Not Applicable
Not Applicable
Not Applicable
Not Applicable
3rd Quarter Assessments
727.00
Not Applicable
727.00
Not Applicable
Not Applicable
Not Applicable
Annual Assessments
MAE 09
No of IPMS Reports Submitted to Standing Committee for AC Approval
Not Applicable
Mid Term IPMS Report submitted
Not applicable
150 000.00
Annual IPMS Report submitted
15 727.00
3 Monthly Reports for Standing Committee approval
181.00
3 Monthly Reports for Standing Committee approval
181.00
3 Monthly Reports for Standing Committee approval
181.00
3 Monthly Reports for Standing Committee approval
181.00
727.00
MAE 10
Monitoring and Evaluation Policy
Submission of Draft M&E Policy to Standing Committee for Council Adoption
Not Applicable
Not Applicable
Review of current policy for gaps
Submission of Draft M&E Policy to Standing Committee for Council Adoption
727.00
727.00
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 42 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
MAE 11
Council Resolutions
No of Reports submitted to MM on Council Resolutions Implementation
1st Quarter Report submitted to MM
181.00
2nd Quarter Report submitted to MM
181.00
3rd Quarter Report submitted to MM
181.00
4th Quarter Report submitted to MM
181.00
727.00
MAE 12
M&E Reporting
No of Quarterly M&E Reports submitted to COGTA
1st Quarter Report submitted to COGTA
2nd Quarter Report submitted to COGTA
3rd Quarter Report submitted to COGTA
4th Quarter Report submitted to COGTA
OPERATIONAL COST
12 046.00
207 283.00
222 728.00
97 058.00 539 115.00
OTHER OPERATIONAL COST
6 779 029.50
6 779 029.50
6 779 029.50
6 779 029.50
27 116 118.00
TOTALS
6 791
075.50
6 986
312.50
7 001
757.50
6 876
087.50 27 655 233.00
4.2 CORPORATE SERVICE DEPARTMENT
Administration
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 43 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
ADM 01
Effective Management and safeguarding of municipal records
Qaurterly Assessment Reports by Provincial Archives presented to Standing Committee
1st Quarter Report Presented to Standing Committee
2nd Quarter Report Presented to Standing Committee
3rd Quarter Report Presented to Standing Committee
4th Quarter Report Presented to Standing Committee
1
ADM 02
Verification of Register as per daily output (Postal order, Fax, Mail and correspondence)
Verification of Register daily
1
000.00
Verification of Register daily
200.00
Verification of Register daily
200.00
Verification of Register daily
200.00
1 600.00
2
ADM 03
Provincial Archives Report Presented to Standing Committee
Not Applicable
Provincial Archives Report presented to Standing Committee
Not Applicable
Not Applicable
3
ADM 04
Electronic Document Management System
Submission of Technical Specifications to SCM by date
Conduct Needs Analysis
Benchmarking
500.00
1st Draft Specifications
Technical Specifications submission to SCM
400 000.00
400 500.00
4
ADM 05
Implementation of Customer Care Policy
Monthly reports presented to MANCO and Standing Committee
3 Reports presented to MANCO and Standing Committee
3 Reports presented to MANCO and Standing Committee
3 Reports presented to MANCO and Standing Committee
3 Reports presented to MANCO and Standing Committee
5
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 44 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
ADM 06
No of staff trained in Batho Pele Policy
(1) Batho Pele Committee Seating - 15 August 2014 and (2) Batho Pele Training for 5 Receptionists and PAs
1
000.00
Batho Pele Training of 5 Staff
1 000.00
Batho Pele Training of 5 Staff
1 200.00
Batho Pele Training of 5 Staff
1 200.00
4 400.00
6
ADM 07
Customer Care System
Submission of Customer Care System Technical Specifications to SCM
Conduct Needs Analysis
Benchmarking
1st Draft Specifications
Technical Specifications submission to SCM
496 000.00
496 000.00
7
ADM 08
Submission of Performance Agreements for all Contracted Managers
Signed Performance Agreements submitted by date
(1) Sending of Memo to All Departmental Managers and (2) Filing of all received Performance Agreements
Not Applicable
Not Applicable
Not Applicable
8
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 45 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
ADM 09
Re-orientation of PMS to Levels 1 - 9
1st Quarter OMS Implementation Report submitted to MANCO
2 500.00
2nd Quarter OMS Implementation Report submitted to MANCO
1 500.00
3rd Quarter OMS Implementation Report submitted to MANCO
1 500.00
4th Quarter OMS Implementation Report submitted to MANCO
9
ADM 10
Assessments
Quarterly Assessments Reports submitted to MANCO
1st Quarter Assessment Report submitted to MANCO
500.00
2nd Quarter Assessment Report submitted to MANCO
500.00
3rd Quarter Assessment Report submitted to MANCO
500.00
4th Quarter Assessment Report submitted to MANCO
500.00
2 000.00
10
ADM 11
Compliance to PMS Policy
% Compliance to PMS Policy
100% Compliance
100% Compliance
100% Compliance
100% Compliance
1
1
ADM 12
Developed and approved Municipal Policies (2015 - 2016)
Submission of Draft Policies to Standing Committee for Council Adoption by date
Not Applicable
Review of Policies
5 000.00
Presentation of Draft Policies for Council Adoption
Not Applicable
12
ADM 13
Promotion of Access to Information Act
Quarterly Implementation Reports submitted to MANCO
(1) Develop PAI Act Register and (2) 1st Quarter Report on functioning
500.00
2nd Quarter Report on functioning
500.00
3rd Quarter Report on functioning
500.00
4th Quarter Report on functioning
500.00
2 000.00
13
ADM 14
Sorting and Distribution of mail as per priority and recipients
Incoming mail reflecing on Register book
Sorting within 12 hours from receipt
500.00
Sorting within 12 hours from receipt
500.00
Sorting within 12 hours from receipt
500.00
Sorting within 12 hours from receipt
500.00
2 000.00
14
UMZIMKHULU MUNICIPALITY
DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN
2014/2015
DRAFT SDBIP 2014/2015 Page 46 of 131
IDP
indicator
No.
OUT PUTS INDICATORS Target 2013-2014
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Total Budget Jul-Sep Oct-Dec Jan-Mar Apr-Jun
Target Budget
R Target
Budget
R Target
Budget
R Target
Budget
R
ADM 15
Outgoing mail reflecting on Register book
Sent within 24 working from receipt
500.00
Sent within 24 working from receipt
500.00
Sent within 24 working from receipt
500.00
Sent within 24 working from receipt
500.00
2 000.00
15
ADM 16
Adhere to the information classification manual (registry).
Quarterly Reports from Provincial Archives
1st Quarter Report Presented to Standing Committee
500.00
2nd Quarter Report Presented to Standing Committee
500.00
3rd Quarter Report Presented to Standing Committee
500.00
4tht Quarter Report Presented to Standing Committee
525.00
2 025.00
16
Fleet Management
FM 01
Fleet Management Policy
% compliance with the fleet management policy and procedures
100% compliance