DP World Saint John 07 October 2021

DP World Saint John

07 October 2021

Employee and Contractor Orientation - DP WORLD SAINT JOHN 2

1 Our Business

2 Orientation Introduction / Safety Obligations

3 Contractor Responsibilities

4 Safety Management System / Risk Management

5 Environmental Management

6 Incident and Injury Reporting / Emergency

Management

7 Security

8 Corporate Policies

9 Contacts

• To help you understand the risks of our operations and ensure you go home SAFE.

• To become familiar with the expectations and Site Safety Rules at DP World Saint John.

• To provide information on the processes and contacts to seek help onsite.


Safety, Security, Environment OrientationAnnual Orientation

Staff, Foreman, RWF, Visitors and Contractors

• Container terminal operator and stevedore

• Part of an international network of 70 terminals across six continents.

Container Operations

• 2 Quay cranes

• 10 Reach Stackers

• 2 Top Picks

• 13 ITV (Internal Transport Vehicle orTractortrailers)

• 1,540m berth area


Federal

• Canada Labour Code

• Canadian Occupational Health and Safety Regulation (COHS)

• Maritime Occupational Health and Safety Regulation (MOHS)


Provincial

• Administered through Worksafe for Injury Management

• Workers Compensation Act

• Occupational Health and Safety Regulation

We are committed to Safety

• No operation activity will compromise the integrity or health of people.

• Leaders are responsible to ensure a safety work environment and assign the needed resources to safety management.

• Each person, internal or external, is responsible for complying with the measures that will lead to our objective of zero accidents and look after their own safety as well as their partners.

• Every equipment operator need to be committed to keep their equipment in the best conditions.


Posted on:

▪ SharePoint

Reviewed annually

Shed B

Shed A

Shed C

Shed D

Future Rail Area

Pet Coke

Storage

Reefer Storage

Empty Storage

Container

Stacks

Security

Gate

Future Berth

Extension

Truck

Gate

Damaged

Containers

Lunch Room

Ops Office

Maintenance

Admin Office

Pier 1

Pier 2

Pier 3

Rodney Slip

Rodney Face

Shed A Lunchroom

Employee and Contractor Orientation - DP WORLD SAINT JOHN

7

Operations

• 2 Quay cranes

• 10 Reach stackers

• 2 Top Picks

• 13 Tractor trailers

• 1,540m berth area + extension

• Reefer racks yards

• Container yard

• 3 sheds (warehouses)

• Parking areas

• Labor rest areas

Internal Transport Vehicle (ITV)


Reach Stacker

Quay Crane (QC)

Containers


PetCoke Wood Pulp

Linerboard and Corrugating Medium

Newsprint


• PPE requirements are based on operation being performed and location within the terminal.

• HARDHAT required:

o Onboard vessel, in berth areas including all areas around quay cranes and back reach area

o Overhead hazards

• SAFETY SHOES, and HIGH VISIBILITY CLOTHING are required AT ALL TIMESthroughout the terminal.

• Lifejacket / work vest must be worn when working within 2 meters of water’s edge.


Contractor Responsibilities

• Ensure health & safety of persons employed and subcontractors

• Provide the instruction, training & supervision

• Comply with the prescribed safety regulations, codes & standards

• Attend DPWV Orientation - ensure all employees and subcontractors are orientated prior to works commence

• Supply and train employees on use of PPE

• Follow relevant DPWV policies, procedures, site rules

• Report any hazards, incidents, first aid in the workplace

• Provide details on scope of work, equipment and chemicals to be used

• Complete the appropriate Permit to Work forms

• Maintain communication before, during and after the job



Safety Management System

• Contains policies and procedures concerning safety

• It applies to visitors, contractors and all our people

• Provides rules, forms and guidance on how we manage

safety

Everyone is responsible for managing risk:

• Identify hazards

• Assessing risk from the hazard

• Put control measures in place to reduce the risk

• Implement controls

• Monitor and improve controls as required

• Managing risk is a proactive process to help

prevent incidents and injuries


An activity or situation that has the potential to cause an injury or damage.

Example: an uncontrolled suspended load could fall and cause an injury.

Examples:

slips, trips, falls, contact with equipment, struck by, unstable or awkward body positions, working

alone, poor communication, fatigue.

The chance the hazard will occur and cause an incident.

Example: the suspended load could cause a serious injury, however by controlling the hazard with

proper rigging and inspections we can reduce the risk.


THINK through the task

SPOT the hazard

ASSESS the risk

TAKE appropriate ACTION

DO the task SAFELY

Why is it hazardous?

What can go wrong?

What could happen?

What is creating or contributing to the hazard?

What is unsafe?

What unsafe actions or conditions can you see?

What are the hazards?

What can be done to remove or reduce the risk of the

hazard?

What can be done to prevent an incident occurring?

Do you know the hazards in your work area?


1. Container Quay

2. Yard

3. CFS Warehouse

4. Workshop

5. Container Vessel


Basic traffic flow visitor and contractor routes

• No pedestrian traffic inside terminal outside of designated areas

• All personal vehicles should yield to terminal equipment

• Obey Traffic Signs


Trained pedestrians

No pedestrians allowed

Allowed pedestrians

• Only parking in identified zones

• No parking under the bridge

• Always park by backing into parking space, allowing vehicles to leave the zone immediately in case of emergency



Reefer Storage Area

• High traffic area

• Watch out for

pedestrians working

between reefer towers

• Only authorized

employees are

required to be in this

area.


Set up an exclusion zone – an area that is set up with physical

controls to protect you against the interaction with equipment

To consider:

1. Planning - scope of work, how is the site contacts, areas in the

yard required, potential interactions with the

operation/equipment, transport/ access to area. Complete the

Job Safety Analysis (JSA).

2. Communication – communicate with site contact, checking in

before, during and after the job is done.

3. Physical controls – use controls devices (such as barriers, blocks,

tape) to clearly identify the work area and include a buffer zone

to working equipment.


Working on the ground

• Wear your PPE (Personal Protection Equipment)

• Be highly visible – ensure PPE clothing is high visible, replace

faded gear

Attitude

• Walking in the yard is a high-risk activity

• Respect the ‘No Walk’ Zone in the Yard

• Use designated walkways

• Do not walk under suspended loads or through barricaded area

Communication

• Always make eye contact and use clear hand signals

• Do not cross the path of equipment until it is clear, and the driver

has given the go ahead


• Ensure you have the correct tickets / licenses to operate

equipment on the job.

• Obey speed limits.

• Wear seatbelts at all times.

• No distractions – cell phones, personal electronic devices

while driving. No smoking in equipment or buildings.

• Obey traffic signs – stop at stop signs.

• Respect traffic flow and direction.

• Give way to the production vehicles (bigger vehicle right of

way).

• Do not drive or work under suspended loads.

In yard Around Maintenance

and Pinning Stations

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▪ Respect barricades or hatched areas, don’t drive through. ▪ Stop when blue lights are flashing and alarms sounding, stay away from rail tracks.

▪ Turn off the vehicles while not in use. Avoid idling vehicles.



Pedestrians

• Wear your PPE (Personal Protection Equipment)

• Stay away from suspended loads. Do not walk or work

under.

• Keep body parts out of pinch points.

• Keep eye contact at the load and operator.

• Never stand in the bight.

Reach Stackers and Trucks

• Stay away from suspended loads. Do not drive through

it.

• Wait for the equipment to finish the movement.

• Inspect the equipment before using and report any

non conformances that could lead to an accident


• Fall protection gear required when working above 2 meters or within 2 meters of an

unprotected edge.

• Must be trained or under the instruction of a trained person.

• Inspect gear and equipment prior to use. (Do not use damaged gear).

• Tie off in all scissor lifts and manlifts.


• Look up, down and around.

• Clear of overhead hazards – containers, lids, lashing.

• Inspect working area.

• Maintain 3 cells (container widths) away from working gantry.

• Ensure railing in place around open hatches.

Maintain 3 cells

separation

from suspended loads


• Planned Maintenance schedule is in place for all equipment

• Conduct pre-operational inspection of equipment according to checklist

• Report damages

• Ensure contractors have correct Permit to Work procedures in place

• i.e. Authority to Work, Lockout, Confined Space, Working at Height


• Do not use equipment that is locked out.

• ‘Out of Service’ (red diamond sign) indicate when Maintenance personnel are working on Quay

Cranes and should not be entered.

• Equipment in Maintenance Shop are locked out

and cannot be taken without approval from

Maintenance.

Work that is likely to produce a source of ignition, including welding, gas cutting, blast cleaning and the use of spark producing tools or portable equipment, or other determined sources of ignition, e.g. grinding, welding, brazing, oxy/gas cutting or heating.



• Engage our People (HSE Pillars)

• LEARN and TEACH

• Identify gaps in processes or procedures

• Identify Drift

• Recognize employees

• Commit and Show Leadership

32Employee and Contractor Orientation - DP WORLD SAINT JOHN

S – STOP the unsafe behaviors

T – TALK about what was observed and understand the why.

A – AGREE; actions, next steps, safe way to do it etc.

R – REVIEW, REINFORCE, RECOGNIZE

33

Look for what is working well!

Recognize the positives.

What is being done well?

Thank YOU!

Follow-up

OWN the agreed actions – even if they are

not yours.

Create / have a process to communicate

status of actions.


What’s In It For THEM!

Take 5 and Stop Work

Critical or High Risk work

Use stories / examples

Have a worker / supervisor lead

34Employee and Contractor Orientation - DP WORLD SAINT JOHN


Do not idle your vehicle.

Idling for more than 10 seconds uses more fuel than restarting your

engine. An idling engine will cause soot build up, contaminating oil

and damaging engine components.

Make the switch

Turn off lights when rooms not being used eg. meeting rooms,

bathrooms.

Turn off your computer monitor/s.

Ensure water taps are off.

Report any leaks from kitchen or bathroom to Maintenance.

Spill Prevention

Minor spills may be managed with spill kit gear. Spills should be cleaned up and correctly disposed of.

Major spills or spills from tanks or containers should be reported to your Site Contact.

Waste Disposal

In accordance with local and federal regulations

Safety Data Sheet - SDS

Know what you are working with!

SDS list hazards, exposure paths, and effects


Locations

Maintenance

Fuel Station

WHIMS is Canada’s national hazard communication standard. Key elements are as follows:

• Hazard classification

• Cautionary labelling of containers

• Provision of Safety Data Sheets (SDS)

• Worker education and training programs




Reportable incidents are:

• Injured persons – coordinate and sign off

• Damages – stop job when required, notify

maintenance immediately

• Spills – coordinate clean up, storm water

shutdown

Who do you report to?

Report all injuries and incidents to your foreman

and Operational Superintendent.

Location – Gate Office

All Incidents must be reported on DPWSJ

Incident Report GHSE app by end of shift.

•Incidents that could have results in an actual accident but did not due to luck or a close call. Only a few factors need to change to turn a near miss into a serious accident.

Near Miss

•Are an event that results in an injury, an environmental impact (spill) or damages

Incidents

•Refers to any injury that can be treated on the job site without causing lost work days.

First Aid

•Is defined as an injury or disease that resulted in a certain level. Includes managing and caring for a patient for the purpose of combating disease or disorder

Medical Treatment (MTI)

•Is a work-related injury or disease that resulted in: time lost from work of at least one day or shift; a permanent disability; or a fatality

Lost Time Injury (LTI)


We investigate incidents to find out why it occurred and to prevent it from happening again.


First Response

• People are safe - Ensure all people are safe

and directed and call 911

• Secure / barricade area - to ensure people

stay clear of area

What to do?

Details needed:

Where is the emergency?

People involved?

What happened?

When calling 911:

Stay calm, listen and speak clearly.

Let the operator drive the call

Advise the location and access to site.

911 for Ambulance, Police, Fire

For incidents in the Yard, anyone can call 911.

An individual will be assigned to escort

emergency vehicles.

DP World Saint John

Main Office Building

10 King Street West, Saint John, NB

Access: via King Street West

Ph.: 506-696-0330

Security Building

10 King Street West, Saint John, NB

Access: via King Street West Street


• Shed A

• Shed B

• Traffic Gate

• Garage

• Every DPW light vehicle


If you are in the: Go to:

Shed/ Berths 1A or 1B Equipment Parking Area

Shed 1C or 1D/ Pier 2 or 3 Between Shed C and Shed D

Rodney Container Terminal/

Rodney Slip and Face Northern Part of Wharf (Parking Area)

Maintenance Equipment Parking Area

Vessels Gangway

If required to evacuate the Terminal

Saint John Seafarer's Mission Parking

Lot



▪ Crew Toolbox Talks (Daily at the beginning

of shift)

▪ Safety Bulletins & Incident Reviews

▪ Safe Work Instructions

▪ JHSC Committee (held on the 3rd week of

the month)

▪ Safety Noticeboards

Good Communication = Engagement + Feedback

Safer Work Environment

• Acts as an advisory body

• Identify hazards and obtain information about them

• Recommend corrective actions

• Participate in accident investigations and workplace inspections

• Make recommendations to the management regarding actions required to resolve health and safety concerns


• Access only granted to authorized persons with valid reason to visit terminal

• Port Pass must be visible and worn above the waist

• Deliveries

• All packages and persons entering or leaving the facility may be subject to search by security personnel.

• Must be scheduled in advance.

• Contractors should contact their site contact prior to entry into terminal

• Contractors must move directly to their work site after entering terminal

• Visitors

• Sign in at Security Gate and obtain Visitor Pass/ Sign out



The entire terminal including the CMO is considered a restricted area

There are two categories of restricted area:

▪ Restricted Area

▪ R2 Restricted area

Restricted Areas are:

▪ Entire terminal area & Container Main Office (CMO)

R2 Restricted Areas are:

▪ High security areas eg. computer rooms, HVAC areas, electrical substations,

security offices

▪ restricted to personnel with Transportation Security Clearance (TSC)

▪ Individuals without TSC must be escorted by a TSC authorized person

Report the following:

• Unauthorized persons or vehicle

• Suspicious persons, packages or vehicles on or around the terminal

• Breach of the perimeter fence

• Evidence to suggest tampering with equipment or building access points

• Threatening phone calls

Report Security incidents to the terminal MFSO

Daryl Bettle –506-696-0347

Security Gate – 506-651-9111


The Marine Transportation Security Regulations (MTSR) provides three distinct levels of security preparedness, namely:

MARSEC I

MARSEC II

MARSEC III

Transport Canada is the authority responsible for the change in MARSEC levels


DPW Drug and Alcohol Policy

Zero Tolerance for any alcohol or illegal drugs at DPW Saint John.

Medication/ Medical Conditions

Inform the Employer’s Association of any medication you’re currently taking.

Fatigue- Heightens the risk of work place accidents. GET REST!

Harassment Policy

Employees shall not engage in harassment behavior.

Workplace Violence Policy

Employees shall not engage in acts of violence or intend to cause violenceAny issues or incidents of the above should be reported to the Operational Superintendent


DPW Saint John will conduct do random checks for employee’s compliance with DPW safety standards

Non-compliance will be assessed on a case-by-case basis, depending on:

• Seriousness of the offense

• Disregard for safety rules

• Lying

• Repeated offenses


Examples of Violations

• Cutting through container stack area

• Driving in restricted area

• Not wearing seat belt

• Texting and driving

• Any violation to the rules presented here

Penalties may include:

• Warnings for employees and disciplinary actions

• Warning letters to Contractors and possible cancelation of contract

• Warning letters to Union


Safety is a priority here at DPW Saint John

Everyone’s behavior affects our safety culture and everyone can make a positive difference.

Take the time to consider the safety rules. They are here for you!

Your family and friends are counting on you to come home!


Identify hazards and take action

Take Time Take Charge

Make the right choices

Stop Work Authority

Report all incidents, injuries, spills and damages – this can prevent future incidents

Speak up for you Safety – always ask if in doubt.



Saint John, New Brunswick, Canada

Private & Confidential 57

Documents

DP World Saint John 07 October 2021