Document Review Integrated Foreign Language - Lexbe€¦ · Integrated Foreign Language Review Integrated Foreign Language Document Review | eDiscovery Webinar Series | July 16, 2015

Karsten WeberLexbe LC

July 16, 2015

Integrated Foreign Language Document Review

eDiscovery Webinar Series

○ Takes Place Monthly

○ Cover a Variety of Relevant eDiscovery Topics

○ Presentations Available for Download by Registrants

Info & Future

Integrated Foreign Language Document Review | eDiscovery Webinar Series | July 16, 2015


Lexbe is an Austin, TX based eDiscovery software and services provider.

At Lexbe, we develop and implement technology that helps small and medium-size law firms, corporations, and advocacy groups cost effectively

manage increasingly data intensive discovery. We do this via our web-based document review software, Lexbe eDiscovery Platform, high speed ESI

processing and conversion services, and a team of experienced technical specialists and expert consultants.

About Lexbe

Lexbe Sales [email protected]

(800) 401-7809 x22

Lexbe is recognized as a 'Top 100' eDiscovery Provider by ComplexDiscovery, a leading electronic discovery and information governance firm.

‘Lexbe cost advantages, SaaS convenience and search capabilities appeal to many small firms. . . to handle large amounts of data – without investing in an IT infrastructure.’ 451 Research

Lexbe infrastructure provider AWS recognized as the Leader in Cloud Security by Forrester Research


mailto:[email protected]

If you have any questions or technical issues, please e-mail them to:

[email protected]

eDiscovery Webinar SeriesQuestions & Technical Issues



○ Current- CTO of Lexbe LC- Principal Architect of Lexbe eDiscovery Platform and Lexbe eDiscovery Services

○ Prior Experience- Consulting Expert, Lumin Expert Group- Director of Software, nLine Corporation- Software Engineering Manager, KLA-Tencor

○ Education

- MBA, University of Texas- M.S. Engineering, Danish Technical University


Contact Karsten [email protected]

Karsten Weber bio


Integrated Foreign Language Review

● What is driving the need for foreign language review?

● What is integrated foreign language review?

● Importance of maintaining single document records

● Benefits of a Multilingual Search Index

● Effect of Scalability on integrated translation workflows

Agenda


The Big Data Challenge

Digital Information Created, Captured, Replicated Worldwide4

3

2

1

2005 2010 2015Source: IDC Digital Universe Study (2012)* 1 Zettabyte = 1 Trillion Gigabytes

Zettabytes*

2.8 zettabytes of information were created and replicated during 2012, a 56% increase from 2011 (IDC)

VoipEmail

iPhones Peer-to-Peer

Online StorageDigital Cameras

Facebook | LinkedIn DropBox | Backup Devices

Elastic Storage | SaaS | Google StreetsPersonal Blogs | Skype | World Satellite Images

Personal Scanners | Customer Service Recordings Public Webcams | Google Drive | Netbooks | Cloud Instance Servers | PaaS

Integrated Foreign Language Review


The Foreign Language ChallengeIntegrated Foreign Language Review

Factors Driving Increased Language Variability in Collections:

● Growing ESI volumes statistically increase the likelihood of multiple languages in a collection

● Increasing foreign direct investment/involvement in American corporate environment

● Globalization = more transnational business transactions and arrangements

● Domestically, a growing population of non-english speakers with non-english native documents.


“In our global economy, collections now often include documents in several languages. This is something that corporate legal departments have to deal with more frequently than ever. As a result, foreign language review is likely to be at the top of the list for outside counsel, corporate counsel, and anyone dealing with discovery.”

- Amy Kang, Esq.Black Letter Discovery


Foreign Language Review Goals:

● Collect Foreign Language Documents

● Understand the scope of languages within the collection

● Determine a translation methodology

● Identify responsive, privileged, and key foreign language documents

● Support collaboration between internal and external litigation professionals

● Produce non-translated, redacted (if necessary) original document version



Foreign Language Review Traditional Challenges:

● Difficult to identify languages within a collection

● Foreign language translations are often uploaded in separate batches

● Cumbersome to move between viewing the original document and the translated version

● Separate document records can cause original and translation to become out of synch

● Searching across multiple languages is not always supported, i.e. English search may not return German result.




Foreign Language Review Options

Methodology Benefits Drawbacks

Machine Translation

Fast, increasingly accurate, inexpensive

potential to miss idiomatic/nuanced language

Translated to and reviewed in English

Accurate, availability of translation professionals

Expensive, no legal expertise

Reviewed in Native Language

Very accurate, reviewers with understanding of legal principles

Very expensive, difficult to assemble teams

Integrated Translation ViewerIntegrated Foreign Language Review


● Easily switch between original language and translated version using ‘tabs’

● Allows English-only reviewers to understand the content of foreign language documents with confidence

● Supports machine translation, manual translation, and foreign language review methodologies

Maintaining a Single Document RecordIntegrated Foreign Language Review


The Risk of Multiple/Independent Document RecordsOriginal Translation1) A translated version of the original document is

uploaded into the review platform.

2) English only reviewers begin conducting keyword searches to identify responsive, privileged documents

3) Reviewers identify a translated version as privileged, will be withheld from production. Original has not been identified as privileged.

4) Unless the privilege review protocol is repeated in every language that appears in the collection, there is a chance that the original version is produced.

Out of synch review designations increase the risk of privilege waiver and/or withholding of responsive documents!

Maintaining a Single Document RecordIntegrated Foreign Language Review


Benefit of a Single Document Record Single Document Record (Original + Translated)

1) A translated version of the original document is uploaded and associated with original version

2) English only reviewers begin conducting keyword searches to identify responsive, privileged documents

3) Reviewers identify a translated version as privileged and that designation is automatically applied to all versions within the record

4) All versions of the privileged document are withheld from the production.

A single document record keeps designations in synch, reducing risk of privilege waiver and/or underproduction

Multi-language Search IndexIntegrated Foreign Language Review


● The contents of both the original document and the English translation are both indexed (made available for search)

● Search is supported in any of the languages that appear in your collection.

● Concept searches also work across languages

● Review teams can find all documents, no matter what language, discussing particular topics or issues by searching in English.

Multi-language SearchIntegrated Foreign Language Review


Search for

“Office Building”

Will Also Return Documents containing

“Bürogebäude”

Ex. Case With German Documents

Multi-language Concept SearchIntegrated Foreign Language Review


Concept Search for

“Office”or “Bureau” or “Branch”

Will Also Return

“Bürogebäude” , “Niederlassung”, “Geschäftsstelle”, “Behörde”

Ex. Case With German Documents

Scalability Integrated Foreign Language Review


● Machine translation methodologies can combine with scalable cloud architectures to automatically translate foreign language documents quickly and make them immediately available for search and review.

● An initial review of machine translated documents can then determine if key documents require more concentrated manual translations or foreign language review by a native speaker with legal training.

● This approach can significantly reduce the time it takes to make translated version available for review.

Incoming TAR Project

Reviewed Documents

Collected Foreign Language Documents

Translated Versions

SummaryIntegrated Foreign Language Review


Integrated Foreign Language Review Benefits:

● Support superior review team collaboration by allowing english speaking and foreign language reviewers to work within a single platform

● Maintain the relationship between the original version of a document and its English translation to maintain synchronicity between respective review designations

● Search in any language to generate multi-lingual results

● Conduct multilingual concept searches to find all of the documents discussing particular issues and concepts.

● Reduce the overall time and expense of foreign language review and discovery by applying scalable resources to maximize workflow throughput

Thank YouContact Info

Stu Van Dusen: [email protected](512) 843-7672

Lexbe Sales

Webinar Questions:

[email protected]

[email protected]

Integrated Foreign Language Review | eDiscovery Webinar Series | June 11, 2015





