DOCUMENT RESUME - files.eric.ed.gov · this disk explains the format of various bibliographic entries. Both disks require t'ie use of a word processing package; though almost …

DOCUMENT RESUME

ED 269 014 IR 051 491

AUTHOF Machalow, RobertTITLE Bibliographic Entries with a Microcomputer.PUB DATE 86NOTE 29p.; For the first part of this exercise, see ED 255

211.PUB TYPE Guides Classroom Use - Materials (For Learner)

(051)

EDRS PRICE MF01/PCO2 Plus Postage.DESCRIPTORS Academic Libraries; *Bibliographies; *Citations

(References); KComputer Assisted instruction;Compater Software; Higher Education; InstructionalMaterials; *Library Materials; *Library Skills;Microcomputers; Reference Materials

IDENTIFIERS Apple I-e; *City University of New York YorkCollege

ABSTRACTThis document presents the second portion of a

library research exercise developed at York College which uses theApple He microcomputer and word processing software--Applewriter--totecch library research skills. The original disk required students tocompile a bibliography. This document, which contr-ns the textualinformation found on a supplementary disk, explains the format forvarious bibliographic entries once the student Las gathered thereferences for the required bibliography. Explanations and samplebibliographic entries in Modern Language Association format areprovided for books (reference texts, and books with one, two, orthree or more authors) and articles (journals with continuouspagination throughout the volume, journals which page every issueseparately, weekly magazines or newspapers, monthly magazines, anddaily newspapers). The on-disk instructions for loading the textualsegments would have to be modified if a different software packagewere used. A brief atroduction explains the use of the manual.(THC)

****t*******************************w**********************************

Reproductions supplied by EDRS are the best that can be madefrom the original document.

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mo

U S DEPARTMENT OF EDUCATION

OFRIEDUCATIONAL RF,OURCES INFORMATION

CENTEAIERICIt The document has been reproduced as

received from the person or organizes:0r'originating itMinor changes have been made to improvereproduction quality

Points of view or opintmls stated in this document do not necessarily represent odic al

Position or policy

BIBLIOGRAPHIC ENTRIES WITH A MICROCOMPUTER

CT,

X)

ROBERT MACHALOWYORK COLLEGE LIBRARY

CITY UNIVERSITY OF NEW YORKJAMAICA, NEW YORK

PERMISSION TO REPRODUCE THISMATERIAL HAS BEEN GRANTED BY

Robert Machalow

'0 THE EDUCATIONAL RESOURCES

INFORMATION CENTER (ERIC)"

INTRODUCTION

Use of a computer disk to teach library skills by having

students interact with the library's collection while manipulating

textual information on an Apple Ile microcomputer has proven

valuable. It has also shown a need for a supplementary disk to

teach the students what to do with the information acquired. This

article is the textual information found on that disk.

The original disk, "The New York City Subways: The First

Ten Yeart:.. A Library Research Exercise Using a Microcomputer" (ED

255 211) required students to compile a bibliography. The students

were guided through each step of the research process as they

manipu]ated instructions and help screens oh the microcomputer.

The students were then required to leave the machine and use the

library's resources.

This disk takes the process one step farther. After the

student has gathered the references for the required bibliography

this disk explains the format of various bibliographic entries.

Both disks require t'ie use of a word processing package;

though almost any word pror2ssing package can be used, I have used

the APPLEWRITER software package for both. If a different software

3

pacPage is used, the on-dis instructions on how to load the

textual segments would have to be modified.

4

MENU

1. GENERAL information: read this section first.

2. BOOKS

3. ARTICLES

Before loading any section, move the cursor to the end of the text.

Then depress the control key and 1 at the same time. Then type the

word which is all in capital letters (this is the name of the section

that you will be loading). Finally, depress the return key.

5

GENERAL information: read this section first.

A bubliography is a list of the materials that you consulted which

contained information on the assigned topic.

The list should be in alphabetical order.

Because this information is being presented on a microcomputer rasing

the APPLEWRITER wordprocessing software, underlinings cannot be shown

on the screen. Be sure to read thz notes which follow the examples;

these notes will tell you what should be underlined.

The format of the entries presented on this disk is the format of the

Modern Language Association. Other instructors may suggest that you

use a different format for bibliographical entries.

The information tn a bibliographical entry is divided into three

parts:

a. author

b. title

c. publication information

These three parts are separated by periods. The citations always end

with a period.

6

Each entry begins at the left hand margin. If the entry extends to a

second for more) line, indent each of the lines for each of the

entries following the first line.

To see specific examples of the different types of bibliographical

entries, you must return to the MENU. To return to the menu:

L move the cursor to the end of the text

2. depress the control key and 1 at the same time

3. type the word MENU

4. depress the return key

7

BOOKS

1. If the book you are working with has one author, load ONE

2. If the book you are working with has two authors, load TWO

3. If the book you are working with has three or more authors,

load THREE

4. If you are working with a reference book (such as an

encyclopedia), load REFERENCE

Before loading any section, move the cursor to the end of the text.


word which is all in capital letters (tnis is the name of the section


ONE author books

Author's last name, Author's first name. Title of the book

underlined. Place of publication: Publisher's name, date

of publiration.

Notes:

1. The author's last name is given first. This is so that

alphabetizing the bibliography will be easier.

2. The title of works listed in the bibliography should be

complete, including any subtitles. The title -4 the book must be

underlined.

3. The place of publication and the publisher's name are

separated by a colon.

4. If you are listing two or more works by the same author,

write his name for the first entry only. In the subsequent entries,

simply place a series of dashes, followed by a ptricd. Then pr2ceed

with the title, etc.

An example of a bibliographic entry for a book with one author:

Papert, Seymour. Mindstorms: Children, computers, and powerful ideas.

N.Y.: Basic Books, 1980.

9

In the above example, the name of the author is: Seymour Papert

thw complete name 0* the book is: Mindstorms:

Children, computers, and powerful ideas

the place of publication is: N.Y.

the name of the publisher is: Basic Books

tne date of publication is: 1980


entries, you must return to the MENU. Tc rvturn to the menu:

1. move the cursor to the end of the text

2. Aepress the control key and 1 at the same time



1 0

TWO authors of one book

The bibliographic format for a book with two authors is:

Last name of the first ;author, First name of the first author, and

First name of the second author Last name of the second author.

Title of the book underlined. Place of publication: Publisher,

date of publication.

Notes:

1. The last name of the first author is listed first for ease

in alphabetising. Using the same logic, there is no reason to invert

the last name of the second author. Pldic, a comma between the first

name of the first r4thor and the word 'and', then t to the name of

the second author.


complete, including any subtitles. The title of the book must to

underlined.


separated by a colon.

An example of a bibliographic entry for a book with two authors:

McCuen, Jo Ray, and Anthony C. Winkler. Readings for Writers. N.Y.:

Harcourt, Brace, Jovanovich, 1986.

In the above example, the authors' names are: Jo Ray McCuen and

Anthony C. Winkler

Jovanovich

the title is: Readings for Writers

the place of publication is: N.Y.

the publisher's name is: Harcourt, Brace,

the date of publication is: 1986

To see speocifir examples of the different types of bibliographical






THREE or more authors of one book

The bibliographic format for books with three or more authors is:

Last name of first author, First name of first author, et. al.

Title of the book underlined. Place of publication:

Publisher, date of publication.

Notes:

1. if the book has three or more authors, only the first one

is listed in the oibliographic entry. This author's name is listed:

;est name, first name to ease alphabetizing. The other authors are

simply indicated with the phrase "et. al."


complete, including any subtitles. The title of the book must be

underlined.


reparated by a coon.

An example of a bibliographic entry for a book with three authors is:

Brooks, Cleanth, wt. al. An Approach to Literature. N.Y.: Meredith,

1964.

The above book was autho-ed by Cleanth BOotoks, John Thibaut Purser and

Robert Penn Warren. Since there are three authors, only the first is

listed in the bibliographic entry, followed by a comma and the phrase

"et. al."

The title of the book in the above example is: An Approach to

Literature

The abov., book was published in N.Y,

The above book was published by Meredith

The above book was published in 1964






4. depress the return k &y

\_

REFERENCE books

Two possible formats are used for ctrticles from reference books such

as encyclopedias. The first is used if the article is signed by sn

individual author; ths second is used if the arcicle is unsigned.

If the article is signed:

Last name of the article's author, First name of the article's

author. "Title of article exactly as it appears in the book."

Title of reference book underlined. Edition and/or date.

Notes:

1. For a signed article, the author of the article is given

credit. The author's name is inverted to ease alphabetization.

2. The title of the article is given between sets of quotation

marks. The title is listed exactly as it appears in the book.


complete, including any subtitles. The title of the book must be

underlined.

4. Use either the date of the edition or the number of the

edition followed :y the date in parentheses.

AF/example of a bibliographic entry of a signed article from a

reference book is:

Bennett, John F. "Legros Clark, Sir Wilfrid Edward." Encyclopedia

Americana, 1983 ed.

In the above example, the author of the article is: John F. Bennett

the title of the article is: "Legros Clark, Sir

Wilfrid Edward

the article appeared in the Encyclopedia

the 1983 editiom of the encyclopedia was used

If the article in the reference book is unsigned, the following format

Americana

is used:

"Name of article." Title of reference book underlined. Edition and/or

date.

Notes:

1. Since the article is unsigned, the author cannot be given

credit. In this case, the entry is placed in the bibliography

alphabetically by the first word of the title (excluding the indirect

and direct articles).

2. The title of works listed in the bibliography shuuld be

16

complete, including any subtitles. The name of the book must be

underlined.

An example of an unsigned bibliographic entry from a reference book

iss

"Pole." Current Biography. 1967.

In the above example, the title of the article is: Pole

the artic:.i was published in Current Biography

the 1967 volume was used




2. depress the control key and 1 at the same tins,/



17

ARTICLES

1. If the article is from a journal with continuous pagination

throughout the volume, load CONTINUOUS

2. If the article is from a journal which pages every issue

separately, load SEPARATE

3. If the article is from a weekly magazine or newspaper, load

WEEKLY

4. If the article is from a monthly magazine, load MONTHLY

5. If the article is from a daily newspaper, load DAILY

Ihefore loading any section, move the cursor to the end of the text.


word which is all in capital Petters (this is the name of the section


CONTINUOUS (articles from magazines which continuously number pages

throughout the volume)

Author's last name, Author's first name. "Complete title of

article in quotation marks." Name of Magazine underlined,

volume number (year), first page-last page.

Notes:

1. The name of the author of the Article is in inverted order

to ease alphabetization.

2. The name of the article is enclosed in quotation marks.

3. Between the author's name and the name of the article is a

period.

4. Between the name of the article and the name of the

magazine, there is a period.

S. Between the name of the magazine and the volume number, as

well as between the year and the pages, there is a comma.

6. The pages are listed as numbers, first page to last page.

The p. for page is not listed.

7. The name of the magazine must be underlined.

An example of a bibliographic:) entry from a journal with continuous

paging is:

19

Gartner, William B. "A Conceptual Framework for Describing the

Phenomena of New Venture Creation." Academy of Management

Revic w, 10 (1985), 696-706.

In the above example, the name of the author of the article is:

William B. Gartner

the name of the article is: "A Conceptual

Framework for Describing the Phenomena of New Venture Cryntion"

thy title of the magazine in which the article

was published is: Academy of Management Review

the volume number is 10

the year of the magazine is 1985

the pages on which the article appeared are

696-706







SEPARATE (articles from magazines which separately number the pages in

each issue)

Author's last name, Author's first name. "Complete title of article

in quotation marks." Name of magazine underlined. Volume number,

No. issue number (year), beginning page-ending page.

Notes:

1. The author's last name is given before the authur's first

name to ease alphabetization.

2. The title of the article is enclosed in quotation marks.

3. Between the author's name and the title, a period is

placed.


magazine, a period is placed.


6. After the name of the magazine, a period is placed.

7. Between the volume number and the issue number, a comma is

used.

B. The volume number is not identified as a vol or v.

9. The issue number is identified simply with No.

10. The year is in parentheses.

11. Between the year and the pages, a comma is used.

12. The pages are not identified with a p.

An example of an article from a magazine which separately numbers each

issue is:

Beilardo, Trudi. "Telecommunications and Networking." Library Journal

110, No.13 (1985), 51-52.

In the above example, the author's r.eme is Trudi Bollard°

and Networking"

the name of the article is "Telecommunications

the article was published in Library Journal

the volume number is 110

the issue number is 13

the year is 1985

the article appeared on pages 51-52







WEEKLY (articles from weekly magazines)

Author's last name, Author's first name. "Complete tine of article

in quotation marks." Name of magazine underlined, Complete date

of magazine, pp. beginning page to ending page.

Notes:

1. The author's last name is placed first to ease

alphabetizing.

2. A period separates the author's name from the title of the

article.

3. The complete name of the article is placed in quotation

marks.

4. A period separates the nam' of tha article from the name of

the magazine.


6. The complete date of the magazine is separated from the

name of the magazine (before the date) and the pages on which the

article appeared by commas.

7. The abbreviation pp, is used to designate the pages an

which an article appeared.

8. The entry is ended by a period.

An example of a bibliographic entry from a weekly magzine is:

Marbsch, William D. "Closing in on the calamity: Officials raise

questions about a flawed launch." Newsweek, 24 Feb. 1986,

pp. 58-69.

In the above example, the author's name is William D. Marbach

the complete title rf the article is: "Closing

in on the calamity: Officials raise questions about a flawed launch"

the article appeared in Newsweek

the article appeared in the February 24, 1986

issue





2. depress the control kwy and 1 at the same time



MONTHLY (articles from monthly magazines)

Author's last hams, Author's first name. "Complete title of article

in quotation marks." Magazine name underlined, Date, pp.

beginning page -ending pa:e.

Notes:

1. The author's last name is placed first to ease

alphabetizing.

2, The title of the article is placed betenser qtAation marks.

3. The title of the article is separated from the author's

name (before) and the magazine name (after) by periods.


5. The date is separated from the magazine name (before) end

the pages (after) by commas.

6. The designation pr. indicates the pages on which the

article appeared.

An example of a bibliographic entry from a monthly magazine is:

Reitman, Judith. "Narrowcasting opens up." Marketing and Media

Decisions, Fab. 1986, pp. 84-88.

In the Above example, the author's namt is Judith Reitman

up"

Decisii Js

the name of the article is "Narrowcasting opens

the name of the magazine is Marketing and Media

the date of the magazine is February 1986




1. move the cursor to the and of the text




DAILY articles from daily vwspapers)

Author's last name, Author's 'first name. "Title of article in

quotation marks." Name of newspaper underlined. Edition,

date, section, p. page number, column number.

Notes:

1. The author's name is inverted, listing the last name first

to in alphabetizing.

2. The name of the articl is giVen between quotation marks.

3. Between the author's name and the name of the article, a

period is placed.


newspaper, a period is placed.

5. The name of the newspaper must be underlined.

6. Between the name of the newspaper and the edition, a period

is placed.

7. Commas are placed in the following positions:

a. between the edition and the date

b. between the date and the section

c. between the section and the page

d. between the page and the column

8. A period ends than citation.

9. Ed is the abbreviation used for edition

10. Sec is the abbreviation used for section

11. The page is indicated with the abbreviation p.

12. The column is indicated by using the abbreviation col.

13. IF A PARTICULAR NEWSPAPER DOES NOT HAVE SEPARATE SECTIONS

OR MORE THAN ONE EDITION, THAT PART OF THE CITATION IS OMITTED.

An example of a citation form a daily newspaper is:

Schmidt, William E. "Searchers report finding big piece of space

shuttle." The New York Times. Late City Ed., 31 Jan. 1986,

Sec. 1, p. 1, col. 6.

In the above example, the author's name is William E. Schmidt

the name of the article is "Searchers report

finding big piece of space shuttle"

the article appeared in The New York Times

the article was in the late city edition

the article was published on January no 1986

the article appeared in section 1, on page 1, in

column 6







Documents

DOCUMENT RESUME - files.eric.ed.gov · this disk explains the format of various bibliographic entries. Both disks require t'ie use of a word processing package; though almost …