DJRS

Jump

Mod 2: Requesting An Account

WESS

Welcome to the Naval Safety Center’s Training Course for the Jump portion of

the Dive/Jump Reporting System (DJRS).

In this Module, we will show you how to:Request a DJRS Profile

Request a WESS Account

Associate a DJRS Profile to a WESS Account

Gain DJRS Access

Topics Covered:

Requesting a DJRS Profile Requesting A WESS Account Choosing a Sub-System Email Verification Associating a DJRS Profile to a WESS Account Logging On Help

DJRS Access Vs. Non-user Profiles

Each Jumper and/or Diver will have a DJRS profile created within the system. Having a DJRS Profile does not mean they have DJRS access. Having a profile will allow an individual to be populated on jump manifests as a jumper and in key rolls (JM, ,MO, DZSO), and allow units to track their quals and currency’s.

Certain members will require access to DJRS in order to perform administrative functions within the system (creating manifests, editing profiles). The majority of Jumpers, however will have little need to access the system. These are classified as non-user profiles.

DJRS Profiles

Ultimately, once units have been initially implemented into the DJRS system, jumpers or divers will have their DJRS profiles created for them at their respective Jump/Dive school.

Those who do not receive a profile during unit implementation, or at a schoolhouse, must submit a DJRS Profile Request Form to the Naval Safety Center, either individually or consolidated with other unit jumpers.

Jumpers needing only a DJRS profile need only utilize the “Requesting a DJRS Profile” unit of this module.

DJRS Profiles (cont.)

For Jumpers requiring DJRS access, you will need to request a DJRS profile, a WESS account, and then once the two have been created, you will need to have them linked or “associated” thus giving you DJRS access

Divers possessing a DJRS profile who become Jumpers or vice versa do not require a second profile. Their current profile must be updated to reflect that they are now trained as both a Jumper and a Diver. Members who meet this criteria must still submit a DJRS profile request to the Naval Safety Center for the newly acquired certification, unless their profile was updated by the school house during their training.

Those who will require DJRS access are members performing functions such as:

DJRS administrative tasks to include:• Manifest creation• Profile editing• Jump ops approval• Generating reports

LPO/LCPO/Paraloft ChiefStaff NCO/Senior EnlistedParachute Safety OfficerAir Ops Division Officer

DJRS Access

DJRS Profile + WESS Account = DJRS Access

The first step in gaining DJRS access is requesting a DJRS profile.

Since DJRS is a subsystem of WESS, members requiring DJRS access will need to request a WESS account.

Once the member gets both their DJRS profile and a WESS account, the two will need to be associated (linked), giving the member access to the DJRS system.

Requesting a DJRS Profile

To request a DJRS profile, from the Naval Safety Center website, simply click the “Ashore” tab and then the “Parachuting” link on the Ashore page.

Or…click on the “Code 44 - Tactical Ops/ Parachuting” link after hovering over the Ashore tab and then click on “Navy/MC Parachuting/HRST” link on

the Code 44 page.

Click the “DJRS Jump Training” link.

Multiple profiles

Individual profiles

DJRS Profile Prep Sheet After reading the directions

at the top of the form, proceed to fill it out as

directed. (Incomplete forms will be returned)

Qualifications/Positions After filling out the top of the form, check all blocks

that apply to you.

Leave the bottom blank. DJRS administrators will create a new, or verify an

existing profile, and return it to your command for

confirmation.

Submit completed forms to: safe-jump@navy.mil

with “DJRS (jump) profile preparation sheet” in

subject line.

This is the DJRS Profile Consolidation Form. This should be utilized in place of the Profile Prep sheet whenever multiple profiles are submitted at once.

The same previously mentioned data requirements exist for this form.

Requesting a WESS Account

Requesting a WESS Account

Once again, because DJRS is a subsystem of WESS, you must have a WESS account in order to access the DJRS system.

However, before you will be approved for a WESS account, you must first possess a DJRS profile. Make sure you have requested and obtained your DJRS profile first, before attempting to request a WESS account.

Go to:

WWW.SAFETYCENTER.NAVY.MIL

Getting Started…

Click on the WESS link located in the upper right hand corner.

Click on the yellow WESS Banner or the WESS link.

Select your digital

certificate, and press

the OK button.

DOD Warning Statement

Before access to this U.S.

Government website, you

must acknowledge

the DOD warning

statement by clicking on the

OK button.

You should see the Naval Safety Center

logo pop up

followed by the WESS Terms Of

Conditions window.

Terms and Conditions for WESS Access. The regulations are outlined and rules regarding security and the release of information is addressed along with the requirement to review training.

WESS Terms and Conditions

You must read and agree to the the usage terms by checking the “Accept Terms”

checkbox. Clicking the Next Page (>>) button will then proceed

to the Registration

Form.

After accepting the Terms and Conditions, the New User Account Registration Form will appear.

WESS User Registration Form

Fill in your First, Middle, & Last name capitalizing the first letter of each. Note that Middle Name is not a required field, however if you have a middle name it is strongly

recommended that you include the full name to make it easier to differentiate between jumpers with similar names. If you have no middle name, leave this block blank. Do not

put NMN or N/A. Use caution when entering your name. Any mistakes you make will contribute to the possibility of duplicate accounts. Enter your full, given name. No

nicknames or abbreviated versions (i.e.: Bubba, Al).

Enter “DJRS ACCESS” for the Reason For Account block

Members who have mishap and hazard reporting authority should also request Mishap/Hazard Reporting access.

For the UIC field, enter

the UIC/RUC MCC or a

complete or partial activity

name. When you stop

typing, the search will

automatically begin and matching

results will be displayed.

If a match is not found for the entry made, the entry point will be highlighted in red and an error will identify “No matches found” . If the full activity name

was entered, try again with a partial entry or a key word in the name. The issue may be that the Unit name is not an identical match in WESS. For

further assistance, contact the WESS Help Desk at (757) 444-3520 x7048 or DSN: 564-3820 x7048

Continue to fill in

remaining blocks.

When you have finished filling in all blocks, press the Next button (>>) to move to the next page. If any required fields have not been provided, the

process will not advance and errors will be marked with red (!) exclamation points. Press the Back button (<<) at any point to return to the Terms and

Conditions page.

For Rank enter both Rank & Rate or Civilian level (e.g. GS11)

This is an example of a correctly completed registration form.

Next is the Sub-System Selection screen

Select “DJRS: Jump” and then click “Submit Account Request”.

Select “DJRS: Jump” and then click “Submit Account Request”.

If you will be responsible for submitting unit mishap or malfunction reports to the Safety

Center, you will also want to click the “Shore/Ground” subsystem box before clicking

“Submit Account Request”.

After selecting “Submit Account Request” you will be given one last chance to go back and alter any

information. If you are satisfied that all information has been entered correctly, click “YES”.

Completion of Account Request Entry

Once you confirm the desire to move forward with the account request process, the box below will pop-up

confirming the process has begun. Included is WESS Help Desk and Email contact information in case you

have questions or concerns.

Click on the “X” or

Close button to close this window.

You have finished the

first phase of requesting

WESS/ DJRS account

access. You may now

close out the web browser

window.

Email Verification Notice

After your account request is submitted, you will receive an email at the address you provided in your account request.

YOU MUST click the link

to verify your email

address and training

compliance or the

process will not

progress.

Email Address Verification

After clicking on the email verification link, a window will pop-up for you to select the PKI certificate your

WESS account will be associated with.

Click on the certificate you wish to use.

Click on the OK button to continue.

Click on Cancel to stop the

verification process.

Email Address Verification

A window will open with the text above to thank you for verifying your account.

You will exit this window as you did at the completion of your account request by clicking the on the “X” in the top right corner of

the screen.

Email Verification Error

If you attempt to log into WESS before verifying your email address, you will receive the above error.

You will need to check your email inbox for the verification email from safe-wessadmin@navy.mil titled “WESS Access Request – Please Verify Email Address”. If you cannot locate the email, contact the WESS Help Desk, and the email can be resent.

Safety Authority Approval

Most activities using WESS have a designated Safety Authority (SA) who is responsible for verifying the requestor’s need for an account and for

identifying the roles and permissions they need. This includes the ability to submit mishaps and hazards for the command, to participate in the

endorsement process, and receive Community of Interest notifications.

Once the SA approves your request, you will receive the above email, which serves to make you aware of the progress on the account.

Designated Authority Approval

Once the Safety Authority approves your request, the request is forwarded to a Designated Authority (DA) within the Naval Safety Center who is

responsible for the individual subsystem(s) being requested. They review the request and privileges recommended by the Safety Authority.

Once the DA approves the request, you will receive an email similar to the one above. The approved subsystem is identified in the subject line and the email content. If access to multiple subsystems was requested, you

will receive a separate email for each subsystem once it is approved.

Your WESS Account is Activated

For each subsystem requested, you will receive an email similar to the one above indicating the

request has been approved or denied.

Your WESS Account is Activated

You will also receive a separate email that explains your account has now been physically created and may be used. In the subject

line it identifies the UIC that your account is associated with.

If you transfer from this activity and wish to continue to access your WESS account, you will need to update your account UIC and

email address if necessary.

Login Error Prior To Account Creation

If you attempt to login prior to the completion of the account creation process, you will see the

above error.

If you have gone an extended period of time without an update on the status of the account,

you may contact the WESS Help Desk for assistance.

Account Request Rejection

The ability to reject the account request is available at each step of the process. If your account request is rejected, you will receive an email similar to the one above.

The individual rejecting the account must provide justification, which will be printed in the content of the email.

If your account request is denied and you feel you received the rejection in error, please contact the Naval Safety Center.

Associating a DJRS Profile to a WESS Account

Now that you have a WESS account and a DJRS profile, the two need to be linked together in order for you to receive DJRS system access. This function is normally performed at the unit level by the

unit’s DJRS Profile Manager.

However, if your unit does not have a DJRS Profile Manager position established, you will have to contact the Naval Safety

Center to have your profile associated.

+ =WESS Account DJRS Profile DJRS Access

Associating a DJRS Profile

Associating a DJRS Profile (cont.)

Unit DJRS Profile Managers can associate a profile to a WESS account by clicking on “Edit DJRS Profiles”. Enter the members information in the

spaces provided and click “Search” to locate the member.

Associating a DJRS Profile (cont.)

When you find the correct profile, click on the members DJRS ID.

Associating a DJRS Profile (cont.)

Click “Associate” In the block that pops up, enter an official government .mil email

address and then click “Lookup”.

In the block that pops up, enter the member’s official government .mil

email address that was used to request their WESS account and

then click “Lookup”.

Associating a DJRS Profile (cont.)

After finding the member’s WESS account ID, click “Set Current

Profile to this WESS ID” to associate their WESS account to

their DJRS profile.

If after clicking “Lookup”, nothing happens, or an error screen

appears, then the member does not have a WESS account, or the

email address is incorrect. Contact the Naval Safety Center’s WESS help desk for assistance.

After you choose the proper WESS ID to link to

the DJRS profile, the screen will look like this. The association will not become permanent until you click “Save” at the bottom of the screen.

Regardless of what was in the name fields prior to

you linking the profile to the WESS ID, the fields will

auto populate with the name used for the WESS

ID. If the member misspelled, used a nick

name, or left a field blank (common with middle

names) this will transfer to the DJRS name fields. Make sure you correct errors before clicking

Save.

After you associate the profile to a WESS account

and click save at the bottom of the profile

screen, you will see the WESS account ID# listed.

When a profile becomes linked to a WESS account, the members name blocks

become locked. It is imperative that you make sure the name blocks are

correct before clicking “Save” and the name

blocks become locked.

Remember, if you don’t click “Save” your changes

will not take effect.

Attempting to log onto DJRS without having a profile, or not having your profile associated (linked) to a

WESS account, will result in this page being displayed.

Logging On

After having your DJRS profile associated to your WESS Account, it’s time to log on and get started…..

Logging On: www.safetycenter.navy.mil

1

3

2

To log on to WESS/DJRS, go to the Naval Safety Center Web Site, (1) click on the WESS icon, (2) click on the WESS Banner, and then (3) choose your digital certificate.

Click on PKI

Login

This screen’s address can be saved in your web browser as a shortcut to DJRS vs. navigating through the Naval Safety Center website each time.

PKI Login

If you have multiple WESS subsystems, you will then come to this screen where you will choose which subsystem you wish to log into. Simply click on

the DJRS Logo to access the system.

WESS Subsystems

DJRS Homepage

Questions?

Any issues not addressed or resolved by this training module, please contact the WESS Help Desk at (757) 444-3520 ext. 7048 (DSN 564)

or, Feel free to contact us with any questions or

issues regarding the system at: Naval Safety Center DJRS Administrators Jump: Safe-jump@navy.mil

(747) 444-3520 (ext. 7744)

Dive: Safe-divesalvage@navy.mil (757) 444-3520 (ext. 7837)

Help