Directorate of Training & Placement

Directorate of Training & Placement

PRESENTATION

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Contents

• Purpose Statement of Directorate of Training & Placement• Main Activities

Part I ( Training of students )

• Training Structure• Amendments/Approvals w.r.t. Training during the year • Challenges • Action Plan for Improvement

Part II (Placement of members )

• Initiatives taken during the year • Challenges• Action Plan for Improvement

Part III• What Next

1. Purpose Statement

• Provide qualitative Training & Job opportunities to the students and members.

• Effective utilization of the Exemption requirements from undergoing training.

• To provide competent CS Professionals to the corporates.

• Registration of Companies/Company Secretaries in practice for imparting training.

• Develop innovative, trained, self motivated workforce through the training and education intervention.

2. Main activities

Activities of the Directorate are broadly divided into 5 verticals :

2.1. Regulators/Corporate /PCS

2.2 Students

2.3 Regional Councils/ Chapters

2.4 Members

2.5 Employees

Cont…

2.1. Regulators/Corporate /PCS

Registration of PCS and Companies for imparting training.

Publication of details of empanelled companies & PCS imparting training in Chartered Secretary and Students Company Secretary bulletin.

Updation on website regarding details of companies/ PCS registered for imparting training.

Forwarding resumes and other necessary details of the students for training and members for the placements against the request received from PCS/ Companies/Regulators.

Arranging fifteen days Practical Training in specialized agencies i.e. ROC,MCA,LLP,SE,RD.

Cont…

2.2. Students

Providing necessary support to students in their placement for training.

Guidance to students for the preparation of Project reports and Daily Diary during training.

Monitoring Quarterly reports submitted by the students.

Updating the records of training completion/NOC/Change of training.

Exemption from undergoing training.

Processing the Application for admission as an Associate Member of the Institute.

2.3. Regional Councils/ Chapters

Guidance and support given to RCs/ Chapters related to student training and Placement of members

Publication of Schedule of conducting training by the respective Regional Council/ Chapters in the student company secretary bulletin.

Monitoring student training programmes arranged by the Regional Councils/Chapters as per the guidelines.

Maintaining records of the student training programmes conducted by Regional Councils/Chapters.

2.4. Members

Conducting orientation programme for members to provide them necessary support and guidance to face the interviews.

Explore the placements opportunities

Provide support by conducting the Campus Placement or off the campus assistance.

Maintaining the database of members looking for job.

2.5. Employees

Organizing trainings programmes as per training needs identification for the enhancement of skills, knowledge and competencies of the employees.

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PART I

Training of students

3. Training structure

The following Training/ Programmes are applicable w.e.f 1 September 2009

Student Induction Programme (SIP)

Executive Development Programme (EDP)

15 Months Training

Professional Development Programme (PDP)

Management Skills Orientation Programme (MSOP)

15 days specialised training

3.1. Detail of Training structure

SIP EDP PDP MSOP

Applicability After enrollment and before appearing in Executive programme

After passing Executive programme and before commencement of 15 months Training

While undergoing 15 months training

After passing Professional Programme and completed 15 months training

Duration 7 days 8 Days 25 Hours 15 days

Eligibility RCs/Chapters

upto B Grade/

CCGRT

RCs/Chapters

upto B Grade/

CCGRT

All RCs /Chapters/CCGRT

RCs/Chapters

upto A Grade/

CCGRT

Fee Rs 1000/- Rs 1000/- Confessional fee Rs 5000/-

Batch size( Nos.) 75 75 - 50

3.2. Fifteen Months Training

Entities eligible for Imparting Training

Paid up share capital /Fixed asset

Year of standing

Period of Training Limit on number of candidates

Companies 50 lacs (Paid up Share Capital)

- 15 Months No Limit

25 lacs(Paid up Share Capital)

- 3 Months No Limit

Law Firm/

Consultancy Firms/

Financial Institutions *

10 Lacs

(Fixed Assets)

10 years 6 Months No Limit

MCA/OL/RD/ROC/IICA**

- - 6 Months No Limit

PCS - - 15 Months Depends on years of experience as PCS subject to maximum 20 trainees

* Minimum Number 5 Partners are required for Law Firms & Consultancy Firms

** IICA is registered for imparting 15 Months training

3.3 Fifteen Days Training

Following entities are eligible for imparting 15 days training:

Registrar Of Companies Stock Exchange Financial Institution Banking Institution Management Consultants Commodity Exchange Official Liquidator Registrar of Limited Liability Partnership (LLP) Ministry of Corporate Affairs Regional Director

4. Amendments/Approvals w.r.t Training During 2011

Special Scheme for SIP:

Regional Councils/Chapters were permitted to conduct SIP with bigger batch size and C Grade Chapters were also authorized to conduct SIP .The scheme is effective till 31st March 2012.

The maximum students at a particular programme will be permitted as under:-i) Regional Councils- 150ii) A- Grade Chapters- 100iii) B & C Grade Chapters- 75

All C grade chapters have been permitted to conduct Student Induction Programme

There is no increase in fees and the Regional Councils/Chapters will charge fee as per guidelines ( Rs.1000/- per students)

If the students request for Tea snacks, lunch etc., the same can be arranged by the student committee formed for the purpose and the charges will be collected from the students on cost to cost basis.

Regional Councils/Chapters may also conduct the programme with larger batch with the prior approval from HQ


Exemption from SIP

Students having experience of one year or more or Possessing professional qualification as Approved by the Council from time to time are exempted form undergoing SIP: Experience

Candidates having one year of working experience as assistant or any other post equivalent thereto by whatever name called or any other higher grade thereto in the field of Finance, Secretarial, Human Resource, Marketing, General Administration, Teaching, Research etc. in any body corporate, government body, statutory or autonomous body, public undertaking, financial institution, banks, consultancy firms, Law firms or any other organization/institution which in the opinion of the Council provides scope for adequate exposure for exemption from Students Induction Programme (SIP), or

Qualification

Candidates possessing professional qualification e.g CA, CWA, LL.B, BE/B.Tech/B.Arch, MBBS, Post Graduate Degree/Diploma in Businesses Administration/ Management, MCA or any other qualification as approved by the Council from time to time.


Six months training with Ministry of Corporate Affairs (MCA)/Regional Directors (RD)/Registrar of Companies (ROC)/Official Liquidator (OL)

The Council approved the training of students for the period of 6 months (part of 15 Months training) with MCA/RD/ROC/OL. Stipend for Executive pass is Rs. 7000/-p.m and Professional Pass Student is Rs. 10000/-p.m

Six months training with Law firm, Consultancy firms, Financial Institutions

The Council approved the training of students for the period of 6 months (part of 15 Months training) with Financial Institutions/Management Consultants /Law firms having fixed asset of Rs 10 Lac and 10 years of standing. Apart from this minimum number of five partners are also required in case of registration of Law/ Consultancy firms for imparting training

SIP, EDP & MSOP during week ends

The Council gave approval to conduct SIP,EDP & MSOP during weekends to all RCs and Chapters subject to other existing guidelines in this regard.

4. Amendments/Approvals w.r.t training

New Format of Quarterly report

A common format for all the entities imparting training w.e.f. 1st December 2011 has been introduced Students undergoing training required to submit the quarterly report in the prescribed format

Commencement of eMSOP

The candidates who have passed their final examination before September 01, 2006 are eligible to undergo the programme. The 1st e-MSOP commenced with effect from 1st January 2012 .

Increase in the number of trainees to be engaged by PCS

The number of trainees to be sponsored by the Company Secretary in Practice (PCS) including a partner in a firm of Company Secretaries, will be equal to the number of years of continuous practice of the concerned member subject to a maximum of twenty trainees.

5. Challenges

Arrange to provide :-

5.1 Adequate number of quality training programmes- There is waiting list for undergoing training in all the Regions for SIP ,EDP & MSOP.

5.2 15 months training to the students passing out Executive/Professional programme – There is a big gap between No. of companies/PCS providing training and students searching for training

5.3 15 days specialized training to professional pass out students- Presently specialized training of 15 days is provided only by MCA,ROC Stock Exchanges & OL .They take trainees in small batches. There is waiting list for undergoing training.

5.4 Prompt response to the request/queries of the student- Reducing response time in handling queries/request of students.

5.5 Updation of database of Companies registered for imparting training – Companies do not inform about change of contact details particularly companies which have not taken trainees since long.

5.1 Challenge- Adequate number of quality training programmes

Students have to wait for undergoing training in all the Regions for SIP & EDP

Time line i.e completion within six months from registration for Executive Programme is not being followed for SIP

Students are not able to complete EDP before commencement of their training

Due to delay in getting opportunity to complete MSOP membership is delayed

5.2. Challenge- Fifteen months training to the students passing out Executive/Professional programme

Companies

(As on 31st Dec 2011)

PCS

(As on 31st Dec 2011)

Total No. of Registered companies

Engaged trainee once/ No trainee as on date

Dormant

( Not engaged trainee since June 2008)

Active No of PCS

PCS

Registered

for imparting

training

East 507 162 109 236 499 231

North 1853 555 570 728 1525 1094

South 741 190 260 291 973 544

West 1656 561 423 672 1597 938

Total 4757 1468 1362 1927 4594 2807

Immediate need to focus on the companies which

are on the verge of becoming dormant

Need to persuade PCS who are not

registered for imparting training

5.3. Challenge - Fifteen days specialized training to Professional pass out students

The scope is limited with ROC/OL/Stock Exchanges which take students in smaller batches

Long waiting list in Mumbai and Delhi NCR for the training

MCA/RD/ROC/OL prefer the students for 6 months training over 15 days training

5.4. Challenge - Prompt response to the request/queries of the student

Number of queries related to training has significantly increased.

Students are not having complete information regarding training programmes/ procedures/guidelines

Students approaching HQ even for general information which can be provided

at RCs/Chapter level

5.5 Challenge -Updation of database of Companies registered for imparting training

Details of all the companies registered for imparting training are available on the website www.icsi.edu .

Companies do not inform about change of contact details. Communication channel breaks down when companies stop taking trainees due to which in some cases contact details are not updated.

Students take the contact details from the website and approach the companies for training and complains about non availability of vacancy and wrong contact details

.

http://www.icsi.edu/

6. Action plan for Improvement

Aggressive approach is required for persuading the students to enroll who are eligible to under go SIP/EDP/MSOP.

There is an urgent need to conduct SIP – per month 3 prog. by RCs & Chapters upto A Grade and 2 prog. by Chapters upto C Grade.EDP per month 3 prog. by RCs and 2 prog. by Chapters upto B Grade. MSOP bimonthly by all RCs/Chapters upto A Grade

Calendar for programmes at the beginning of the year on the basis of past experience/number of students registration/passing out Executive Programme be prepared by the RCs/Chapters.

Efforts be made by RCs/Chapters to conduct parallel/multiple batches of training programmes simultaneously.

Pool of visiting faculty be created by Regional Councils to provide support to Chapters where faculties are not available

RCs/Chapters should ensure that the Objective and outcome of the SIP,EDP, PDP & MSOP should be known to the trainers and trainees before commencement of the programmes.

Guidelines prescribed for the training programmes be followed in letter and spirit


Efforts be made by Regional Councils & Chapters for activation of dormant companies & identifying the new companies and PCS for imparting training

Efforts are being made to update the contact details of the companies and ‘ Disclaimer’ indicatingstatus of registered companies/PCS is to be hosted with the contact details on the website.

Change of mindset of students to join not only companies but also PCS for under going Training. Orientation be given to the students during EDP regarding exposure to the students while undergoing training with PCS

To organise campus interviews for students for 15 months training and also support off the campus by sending CVs to the companies on receipt of requirements.

Information regarding Training and Exemption be provided by Regional Councils/Chapters to the students in simple and extract form.

Awareness be created amongst students to go through the available information & FAQs under the Training section on the website

Target to be set by RCs/Chapters for conducting training programmes and registration of companies/PCS for imparting training

Provide monthly MIS to HQ by 10th of every month

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PART II

Placement of Members

7. Initiatives Taken During 2011

Conducted Campus Placement events at Delhi, Navi Mumbai, Chennai, Kolkata, Gurgaon

and NOIDA.

Consolidation of database of companies .viz. NSE 500 , Central PSUs, Member companies of CII Eastern Region

In process of identifying for collaboration with Industry Associations/Chamber of Commerce across the country for job/15 months training opportunities with their member companies.

Persuading NCR based companies having paid up share capital of Rs 5 Crores or more who have not appointed Company Secretary to appoint Company Secretary on whole time basis.

8. Challenges

To identify the companies where CS is immediately required

To conduct Campus Placements at regular intervals at RCs/Grade A Chapters

Coordination with companies and conducting Campus Placement from HQ outside Delhi NCR

For most of the companies participation in the campus placement only for 1 position is not very cost effective

Preference of fresher members to join listed companies/reputed companies

Fresher members are generally not open to accept the profile other than secretarial


Regional Councils /Chapters are requested to

Identify prospective companies in their region where members may be appointed on whole time basis

Approach the ROC in the regions for obtaining the list of companies having paid up share –capital over Rs 5 corers and who has not engaged a Company Secretary

To forward us the requirements/ vacancies received at your end to be uploaded the same under the Placement Vacancies link.

Make efforts to enhance the awareness of the Placement Vacancies link as centralized place for availability of vacancies

Encourage the members to create their profile under the link ‘Placement’ available in Members section of the website www.icsi.edu

Provide a tentative calendar for holding Campus Placement for members for job and 15 months training for students

Provide the Quarterly MIS on the Placement activities within 10 days of end of quarter .

Establishment of Placement Cell at Each Regional Councils

RCs/Chapters should identify and designate an official to look after placement services at concerned Regional Councils/Chapters

http://www.icsi.edu/


HQ will provide the training to the designated person to look after placement services at concern RCs/Chapters in following areas :

Standard process to develop and maintain list of target companies through calls, written correspondence for both placements and training for creation of consolidated database of the companies

Tool and techniques to follow up regularly with target recruiters to identify appropriate vacancies

Procedure to follow up, networking, tracking, feedback and updation of relevant databases

Uploading the vacancy under ‘Placement Vacancy’ link.

Effective utilization of Placement module

Shortlisting /screening of candidates as per requisition received from companies/PCS for Off-Campus Interviews

To organize campus placements at the Regional Councils/Chapters

Managing reports relating to the activities and generation of MIS

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PART III

What Next

10. Target setting for the year 2012

Student Induction Programme

Executive Development programme

Management Skills Orientation Programme

Registration of Companies and PCS for imparting training

Campus Placement

Nomination of person for looking after placement activities

Resource No of programmes conducted in 2011

Expected No of programmes

(3 prog prer month -RO, A+ & A Grade Chapters .

2 prog. Per month - B & C Grade Chapters)

Target for year 2012

Remarks

East RO-1

C Grade-4

52 121 121

North RO-1

A+ Grade-1

A Grade- 2

B Grade-4

C Grade-6

146 352 352

South RO-1

A+ Grade-2

C Grade-2

44 143 143

West RO-1

A Grade-2

B Grade-2

C Grade-4

CCGRT-1

152 264 264

10.1 Target setting for conducting SIP during 2012 by Regions

10.2 Target setting for conducting EDP during 2012 by Regions



(3 prog per month –RO.

2 prog. Per month –A+ , A& B Grade Chapters)


Remarks

East RO-1 11 33

North RO-1

A+ Grade-1

A Grade -2

B Grade-4

23 187

South RO-1

A+ Grade-2

21 77

West RO-1

A Grade-2

B Grade-2

CCGRT-1

45 143



(1 programme in two months)


Remarks

East RO-1 6 6

North RO-1

A +Grade-1

A Grade -2

23 24

South RO-1

A+ Grade-2

10 18

West RO-1

A Grade-2

CCGRT-1

20 24

10.3 Target setting for conducting MSOP during 2012 by Regions

10.4 Target for registration of Companies & PCS during 2012 by Regions

No of companies registered 2011

No of PCS registered 2011

No of PCS not registered for imparting training

Target for registration of Companies in 2012

Target for registration of PCS in 2012

Remarks

East 52 37 268

North 104 155 431

South 69 72 429

West 120 131 659

10.5 Target for Campus Placement for year 2012 by Regions

Resource No of Campus Placement conducted during 2011

Expected No. of Campus Placements

(ROs-2 in ayear

Chapters

1 in a year)

Target Remarks

East RO-1 2 2

North RO-1

A+ Grade-1

A Grade-2

7 5

South RO-1

A+ Grade-2

1 4

West RO-1

A Grade-2

1 4

10.6 Nomination of official for Handling Placement Activities at ROs, A+ & A Grade Chapters

Ro/Chapters Name of designated official for Placement Activities

EIRO

NIRO

Jaipur

Gurgaon

Jodhpur

SIRO

Bangalore

Hyderabad

WIRO

Ahmedabad

Pune

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EXCEEDING……..

Thank You

THANK YOU



(2 programmes per month )


Remarks

East RO-1

A Grade-0

B Grade-2

C Grade-4

52 154

North RO-1

A Grade-3

B Grade-6

C Grade-11

146 462

South RO-1

A Grade-2

B Grade-2

C Grade-8

44 286

West RO-1

A Grade-2

B Grade-5

C Grade-8

CCGRT-1

152 374

10.1 Target setting for conducting SIP during 2012 by RCs/Chapters

10.2 Target setting for conducting EDP during 2012 by Regions



(2 programmes per month )


Remarks

East RO-1

A Grade-0

B Grade-2

11 66

North RO-1

A Grade-3

B Grade-6

23 220

South RO-1

A Grade-2

B Grade-2

21 110

West RO-1

A Grade-2

B Grade-5

CCGRT-1

45 198



(1 programme in two months)


Remarks

East RO-1 6 6

North RO-1

A Grade-3

23 24

South RO-1

A Grade-2

10 18

West RO-1

A Grade-2

CCGRT-1

20 24

10.3 Target setting for conducting MSOP during 2012 by Regions

10.4 Target for registration of Companies & PCS during 2012 by Regions

No of companies registered 2011

No of PCS registered 2011

No of PCS not registered for imparting training

Target for registration of Companies in 2012

Target for registration of PCS in 2012

Remarks

East 52 37 268

North 104 155 431

South 69 72 429

West 120 131 659

10.5 Target for Campus Placement for year 2012 by Regions

Resource No of Campus Placement conducted during 2011

Expected No. of Campus Placements

(ROs-2 in year

Chapters

1 in a year)

Target Remarks

East RO-1 2 2

North RO-1

A Grade-3

7 5

South RO-1

A Grade-2

1 4

West RO-1

A Grade-2

1 4

10.6 Nomination of official for Handling Placement Activities

Ro/Chapters Name of designated official for Placement Activities

EIRO

NIRO

Jaipur

Gurgaon

NOIDA

SIRO

Bangalore

Hyderabad

WIRO

Ahmedabad

Pune

Documents

Directorate of Training & Placement