DIGITAL VOICE RECORDER DS-2000 - サポートダウン cs.olympus- DIGITAL VOICE RECORDER DS-2000 INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference.

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1DIGITAL VOICERECORDERDS-2000INSTRUCTIONSThank you for purchasing an OlympusDigital Voice Recorder.Please read these instructions for information about usingthe product correctly and safely.Keep the instructions handy for future reference.To ensure successful recordings, we recommend thatyou test the record function and volume before use.2For Safe AndCorrect UsageThank you for purchasing the OlympusDigital Voice Recorder DS-2000. Beforeusing your new recorder, read this manualcarefully to ensure that you know how tooperate it safely and correctly. Keep thismanual in an easily accessible location forfuture reference. The warning symbols indicate importantsafety related information. To protect yourselfand others from personal injury or damageto property, it is essential that you alwaysheed the warnings and information provided.General Precautions Do not leave the recorder in hot, humidlocations such as inside a closedautomobile under direct sunlight or onthe beach in the summer. Do not store the recorder in placesexposed to excessive moisture or dust. Do not use organic solvents such as alcoholand lacquer thinner to clean the unit. Do not place the recorder on top of or nearelectric appliances such as TVs orrefrigerators. Avoid recording or playing back nearcellular phones or other wireless equipment,as they may cause interference and noise.If you experience noise, move to anotherplace, or move the recorder further awayfrom such equipment. Avoid sand or dirt. These can causeirreparable damage. Avoid strong vibrations or shocks. Do not disassemble, repair or modifythe unit yourself. Do not operate the unit while operatinga vehicle (such as a bicycle, motorcycle,or go-cart). Keep the unit out of the reach ofchildren.Recorded content in memory may bedestroyed or erased by operating mistakes,unit malfunction, or during repair work.It is recommended to back up and saveimportant content to other media such asa computer hard disk.3BatteriesWarning Batteries should never be exposed toflame, heated, short-circuited ordisassembled. Do not attempt to recharge alkaline,lithium or any other non-rechargeablebatteries. Never use any battery with a torn orcracked outer cover. Keep batteries out of the reach ofchildren. If you notice anything unusual whenusing this product such as abnormalnoise, heat, smoke, or a burning odor:1remove the batteries immediately whilebeing careful not to burn yourself, and;2call your dealer or local Olympusrepresentative for servicing.AC AdapterWarning Do not attempt to disassemble, repair ormodify the AC adapter in any way. Keep foreign objects including water,metal, or flammable substances fromgetting inside the product. Do not moisten the AC adapter or touchit with a wet hand. Do not use the AC adapter in the vicinityof flammable gas (including gasoline,benzine and lacquer thinner).In case ... the internal parts of the AC adapter areexposed because it has been dropped orotherwise damaged: ... the AC adapter is dropped in water, orif water, metal flammable substances orother foreign objects get inside it: ... you notice anything unusual whenusing the AC adapter such as abnormalnoise, heat, smoke, or a burning odor:1do not touch any of the exposed parts;2 immediately disconnect the power supplyplug from the power outlet, and;3call your dealer or local Olympusrepresentative for servicing. Continueduse of the AC adapter under thesecircumstances could result in electricshock, fire or injury.IBM, PC/AT and ViaVoice are the trademarks orregistered trademarks of International BusinessMachines Corporation.Microsoft and Windows are registered trademarksof Microsoft Corporation.Intel and Pentium are registered trademarks of IntelCorporation.Macintosh and Apple are registered trademarks ofApple Computer, Inc.Other product and brand names mentioned hereinmay be the trademarks or registered trademarks oftheir respective owners.4Main Features The DS-2000 digital voice recorder storeshighly compressed DSS audio files onSmartMedia cards. The DS-2000 supports two recordingmodes: SP (Standard Playback) mode andLP (Long Playback) mode ( P.22). Theincluded 16MB SmartMedia card recordsapproximately 2 hours and 35 minutes* inSP mode and approximately 5 hours and30 minutes* in LP mode. An optional 128MBSmartMedia card can hold up to 44 hoursand 40 minutes* of recordings. The Variable Control Voice Actuator (VCVA)reduces memory usage by turning therecorder off when it senses silence ( P.28). Recorded audio files can be stored in threeseparate folders for easy identification at alater time. The LCD screen displays file numbers, areal-time counter, remaining recording time,current time and date, operating mode, andwarnings in a clear format. The editing capability allows you to insertadditional recording into previously recordedaudio files ( P.20). In combination with IBMs ViaVoice speechrecognition software (optionally availablefrom IBM), the voice data can automaticallyconverted to text.* The recording time available may be shorter thanspecified if a large number of short recordings aremade. (Use the remaining time and recorded timeonly as references.)5Table of ContentsGetting StartedSmartMedia ................................................ 6 Identification of Parts ................................. 8Preparing For RecordingInserting Batteries .................................... 10Replacing Batteries .................................. 11Using the AC Adapter ............................... 11Inserting and EjectingSmartMedia cards ............................. 12Setting Time/Date .................................... 14Basic operationsRecording ................................................. 16Microphone Sensitivity ............................. 21Recording Modes ..................................... 22Playing ..................................................... 23Erasing ..................................................... 26Other functionsUsing the Variable ControlVoice Actuator (VCVA) ....................... 28Index Marks ............................................. 29Locking Files ............................................ 30Alarm Playback Function ......................... 32System Sounds ........................................ 34Moving Files Across Folders .................... 35Assigning Folder Names .......................... 36Formatting SmartMedia ........................... 38Transferring Data to a PC ........................ 39Other InformationHold .......................................................... 40Reset ........................................................ 40Training your PC for Voice Recognition ... 41Menu List ................................................. 42Alarm Message List ................................. 43Troubleshooting ....................................... 44Specifications ........................................... 45Accessories (optional) .............................. 46Technical Assistance And Support ........... 476SmartMediaSmartMediaWhat is SmartMedia?SmartMedia is a type of removable IC memorycard. With more memory than a floppy disk,SmartMedia cards facilitate data exchange withpersonal computers, and can be used to storedata. Optional SmartMedia cards are availableto add capacity as needed, in addition to theincluded 16MB SmartMedia card.When purchasing SmartMedia cards ofvarious memory capacities, specify 3 V(3.3 V) SmartMedia cards (in memory sizesof 4, 8, 16, 32, 64 and 128MB) for theOlympus CAMEDIA digital camera series.Notes Commercial 5 V SmartMedia cards cannot be used. This product is compatible with SmartMedia cardsthat have the copyright protection ID feature, andwith SmartMedia cards without the ID feature.(Audio files recorded with this product are notprotected by copyright law.) Never use SmartMedia cards with products thatare not compliant with the SSFDC Forum*(including certain models of MP3 players).* The SSFDC Forum is a voluntary organizationcommitted to promoting SmartMedia as a de factostandard in the industry. The DS-2000 adheresto a format recommended by the SSFDC Forum.Memory Sizes of SmartMedia Cardsand Approximate Recording Times*Memory Size SP Mode LP Mode4MB 35 min. 1 hr.20 min.8MB 1 hr.15 min. 2 hr.45 min.16MB 2 hr.35 min. 5 hr.30 min.32MB 5 hr.10 min. 11 hr.10 min.64MB 10 hr.25 min. 22 hr.20 min.128MB 22 hr.50 min. 44 hr.40 min.* Recording time is calculated using a single audiofile recorded continuously. If audio files are recordedintermittently, recording time may be shorter thanindicated.Audio Recording FormatThe DS-2000 stores highly compressed DSS(Digital Speech Standard) audio files onSmartMedia cards.7SmartMediaWrite-protect SmartMediaA write-protect seal (supplied with SmartMediacard) can be attached to a SmartMedia cardto guard against accidental recording, erasing,and formatting.Attach the write-protect seal to the write-protectarea to prevent valuable data from beingerased accidentally.Remove the write-protect seal beforerecording or erasing.Notes Attach the write-protect seal to the write-protectarea carefully, without letting the seal stick out, lift,or peel. Do not use commercial seals. Write-protect seals cannot be reused. A dirty write-protect seal may disable the write-protect feature. Wipe it with a soft, dry cloth. A SmartMedia card with a write-protect sealattached to it may not be write-protected whenusing the card with other products.Write-protectarea8Identification of Parts1 Built-in microphone2 FOLDER button3 PLAY button4 REW (Rewind) / button5 FF (Fast Forward) /+ button6 INDEX button7 ERASE button8 Built-in speaker9 MENU button0 STOP button! REC (Record) button@ Display (LCD panel)# Record/Play indicator lamp$ VOLUME control% Earphone jack^ SmartMedia slot& Microphone jack* SmartMedia ejection switch( POWER/LOCK switch) MICSENS (Microphone sensitivity)switch- VCVA switch= HOLD switchq Power jackw PC (USB) terminale Battery coverIdentification of Parts9Display (LCD Panel)1 Folder2 Battery indicator3 Recording date/time mark4 Remaining memory mark5 Total file time mark6 Record mode7 Alarm mark8 Erase lock mark9 Current file0 Current time, elapsed time,recording time, operation guides,menu display, etc.!Date, remaining memory, totalrecording time of the playing file,operation guides, etc.Identification of PartsStopped StateThe display appears as shown above whenrecording or playback is stopped.Current file numberStop positionTotal recording timeof the file10Inserting Batteries1 Slide open the battery cover.2 Insert two AAA alkaline batteries, observing thecorrect polarity.3 Close the battery cover completely.Inserting BatteriesAn optional Ni-MH Rechargeable Battery from Olympuscan be used for the recorder(P.26) . However, thebattery level may not be indicated correctly when theNi-MH Rechargeabel battery is used.11Replacing BatteriesThe battery indicator on the display changesas the batteries lose power. When the batteries are too weak, the recordershuts down and BATTERY LOW appears onthe display.When appears on the display, replacethe batteries as soon as possible. AAA alkalinebatteries* are recommended.* The two AAA alkaline batteries provideapproximately 11 hours of continuous recording andplayback. Battery life depends on the operatingenvironment and other conditions.Notes Be sure to stop the recorder before replacingthe batteries. Unloading the batteries while therecorder is recording, erasing or otherwiseaccessing an audio file may corrupt the file. Be sure to replace both batteries at the same time. Never mix old and new batteries, or batteriesof different types and/or brands. If it takes longer than 3 minutes to replace deadbatteries, the internal rechargeable backup batterywill be exhausted, so you may have to reset thetime when you load fresh batteries. Remove the batteries if you are not going to usethe recorder for an extended period of time.Using the AC AdapterReplacing Batteries/Using the AC AdapterPlug the optional AC adapter (Olympus ModelA321 or A322) into household power outlet andconnect the power plug to the recorders powerconnector (DC 3 V) as shown in the illustration.Always stop recording before connection.Otherwise it may not be possible to play backthe voice data being recorded.MENUINDEXRECSTOPERASE Always stop recording before connectionor disconnection. When the AC adapter is not in use,disconnect the power supply plug fromthe power outlet. Use only the correct power supply voltageas indicated on the adapter. Do not use the AC adapter whenconnecting the recorder to the USB port.12Inserting and Ejecting SmartMedia cards1 Insert the SmartMedia in thecorrect direction.Push the SmartMedia card fully intoposition.2 Set the POWER/LOCK switch toON.The display appears.................................................................................................Notes If an unformatted SmartMedia card is inserted, FORMAT YES? willdisplay automatically. Format the SmartMedia card ( P.38). Never use any SmartMedia card other than one that has been formattedon this unit or on a CAMEDIA series Olympus digital camera ( P.6).When the SmartMediacard is insertedproperly, PLEASEWAIT flashes on thedisplay.Inserting SmartMedia cardsInsert the SmartMedia card into the slot as shown below.Inserting and Ejecting SmartMedia cardsINDEXRECSTOP1POWER/LOCKONOFF2contactareaSmartMediaslot13Ejecting SmartMedia cards1 Set the POWER/LOCK switch to OFF.The display disappears.2 Raise the SmartMedia ejection switch.Pull the SmartMedia card out with your fingers......................................................................The SmartMedia ejection switch wont workif the POWER/LOCK switch is set to ON.Attention SmartMedia cards are precision devices. Neverforce the cards when inserting them, or subjectthem to sharp blows. Avoid handling and storing SmartMedia cardsin a hot, damp environment. Do not touch the contact area (gold electrodes)of the SmartMedia card with bare hands.If a SmartMedia card gets dirty, wipe it with a soft,dry cloth. SmartMedia cards may be vulnerable toelectrostatic data corruption. When carrying aSmartMedia card, put it in its case.Remember to back up data from SmartMedia cardsto a PC or other storage medium from time to time( P.39). Corrupted, lost, or erased data cannot berestored.12POWER/LOCKONOFFInserting and Ejecting SmartMedia cardsSmartMedia inserted fully into theslotWhen you set the POWER/LOCK switch tothe ON position, PLEASE WAIT flashes onthe display.SmartMedia not inserted fully intothe slotWhen you set the POWER/LOCK switch tothe ON position, INSERT CARD flashes onthe display for 2 seconds. Pressing any buttonwith no SmartMedia card inserted causesINSERT CARD to appear again.Push the SmartMedia card fully into position.Bottom sideof SmartMediaprojecting fromthe slot14Setting Time/DateIf you have set the time and date, information as to when an audio file is recorded is storedautomatically with that file. The time and date should be set to ease audio file management tasks.The time and date setting is also needed to perform the alarm playback function ( P.32, 33).1 Press the MENU button.The menu opens ( P.42).2 Press the FF/+ orREW/ button untilTIME&DATE flasheson the display.3 Press the PLAY button.Time/Date screen appears. The hourindicator flashes, indicating the start of thetime/date setup process.4 Repeat steps 1 and 2 to set thetime and date:Time/date setup proceeds in the order ofhour, minute, year, month, and date.1 Press the FF/+ button or REW/button to set a value.2 Press the PLAY button to accept thevalue.5 Press the STOP button to end.This completes the time setup procedure.FF/+ orREW/button(alters a choice)PLAYbutton(accepts achoice andmoves on tothe next item)STOPbutton MENUINDEXRECSTOPERASESetting Time/DateTime/Date ScreenHourMonthMinuteDateYear15Setting Time/DateNotes If you press the STOP button during the setupoperation, the clock will use the items that wereset to that point. Each press of the FOLDER button during settingtoggles the display between the 12-hour and 24-hour system.16RecordingThe recorder provides three folders, A, B, and C, and each message recorded in a folder is saved asa Digital Speech Standard (DSS) file. These three folders can be selectively used to distinguish the kindof recording; for example, folder A might be used to store private information, while folder B might bededicated to holding business information ( P.36, 37). Up to 199 messages can be recorded per folder.Four recording modes are available: new, append, overwrite, and insert.1 Press the FOLDER button tochoose a folder.The folder name is displayed for2 seconds.2 Press the REC button to startrecording.The record/play indicator lamp glows red.Aim the microphone at the sound source.3 Press the STOP button to stoprecording.RecordingMENUINDEXRECSTOPERASE123Microphonec Current recordingtimedRemainingrecording time{a Current file numberb Total number of filesrecorded in the folderNew RecordingCreate a new file to record in.{17Pause RecordingPausePress the REC button while recording. REC PAUSE will flash on the display.Resume RecordingPress the REC button again.Recording will resume at the point ofinterruption.NoteThe recorder stops when it has been left paused for10 minutes or longer.RecordingNotes A beep will sound when remaining recording timereaches 60 seconds, 30 seconds, and 10 secondswhile recording. MEMORY FULL or FOLDER FULL will bedisplayed when the memory or file capacity is full.Delete any unnecessary files before recording anyfurther( P.26) or transfer voice files to yourcomputer using DSS Player Software. You cannot select a different mode than that of theoriginal file before append recording ( P.22).To instantly review a recording (Quickreview)Press the REW/ button while recording,and release it when you want to start playinga file.The recorder plays up to the quick review point,then stops.You can append additional recordings in thesame file from that point.Listening While Audio Is Recorded(Recording Monitor)Insert the earphone into the earphone jack tomonitor what is being recorded. (The volumeis fixed.).18RecordingOverwrite RecordingYou can overwrite a previously recorded file from any point within the file.Note that the overwritten recordings will be erased.1 Press the FOLDER button tochoose a folder.2 Press the FF/+ or REW/ buttonseveral times to choose the fileinto which you want to overwrite.See To fast-forward, To skip, and Torewind on page 24.3 Press the PLAY button to play thefile.4 Press the STOP button where youwant to start overwriting.5 Press the REC button to startoverwriting.The record/play indicator lamp glows red.6 Press the STOP button to stopoverwriting.RecordingMENUINDEXRECSTOPERASE1324,65a Currentplayback timeb Total recordingtime of the filebeing played19RecordingNotes When you are overwriting and reach the end of thefile, the recorder begins to append the additionalrecording. Append recording does not erase the nextpreviously recorded file. Locked files cannot be overwritten ( P.30, 31). A SmartMedia card with a write-protect sealattached to it cannot be overwritten. You cannot select any recording mode other thanthat of the original file before overwrite recording( P.22).20RecordingInsert RecordingAdditional recordings can be inserted into previously recorded files.1 Press the FOLDER button tochoose a folder.2 Press the FF/+ or REW/ button tochoose the file into which you wantto insert additional recordings.See To fast-forward, To skip, and Torewind on page 24.3 Press the PLAY button to startplayback.4 Press the PLAY button at the pointwhere you want to insert a recording.Playback pauses.5 Press the REC button to startinserting additional recording.The record/play indicator lamp glows red.6 Press the STOP button to stopinserting additional recording.Recordinga Current folderb Existing file intowhich data is tobe insertedMENUINDEXRECSTOPERASE13,426521Recording/Microphone SensitivityPause Insert RecordingPausePress the PLAY button. INSERT PAUSE flashes on the display.Resume Insert RecordingPress the PLAY button again. Insert recording resumes.Notes The recording time and date of the file into whichrecording has been inserted is updated to the timeand date of when the inserted recording wasrecorded. You cannot select any recording mode other thanthat of the original file before insert recording( P.22).MicrophoneSensitivityMicrophone sensitivity is adjustable to meetrecording needs.Using the MICSENS switch, choosebetween the CONF and DICT positions.CONF : High-sensitivity mode that recordssounds in all directions.DICT : Low-sensitivity mode suited fordictation......................................................................Notes If you want to clearly record dictation, switch toDICT mode and place the internal microphoneclose (5 to 10 cm) to the speaker. If the ambient (background) noise is too loud toget a clear recording even in DICT mode, werecommend that you use an ME-12 singledirectional microphone (sold separately).MENUINDEXRECSTOPERASEMICSENSCONFDICT22Recording ModesRecording ModesYou can choose between two recording modes: SP (Standard Playback) mode and LP (LongPlayback) mode. Once you choose a mode, files are recorded in the selected mode as long as youdo not change the mode.The included 16MB SmartMedia card holds approximately 2 hours and 35 minutes in SP modeand approximately 5 hours and 30 minutes in LP mode.MENUINDEXRECSTOPERASE512,431 Press the MENU button.The menu opens ( P.42).2 Press the PLAY button.The recording mode setup process begins.3 Press the FF/+ or REW/ button tochoose between SP and LP.4 Press the PLAY button to completethe setup screen.5 Press the STOP button to close themenu.................................................................................................Notes Choose SP mode for recording meetings or lectures with crisp clarity. Use SP mode in conjunction with voice recognition software. You cannot select a different mode than that of the original file beforeappend, overwrite, or insert recording.23MENUINDEXRECSTOPERASE1324MIN MAX5Playinga Recorded timeand date ofthe selectedfileb Currentplayback timec Totalrecordingtime of the filebeing played{PlayingYou can start playing a file at any point. The recorder stops automatically when it finishes playingeach file.1 Press the FOLDER button tochoose a folder.2 Press the FF/+ or REW/ buttonseveral times to choose the file thatyou want to play.See To fast-forward, To skip, and Torewind on page 24.The time and date when the file wasrecorded are displayed.3 Press the PLAY button to startplayback.The record/play indicator lamp glows green.4 Adjust the VOLUME control toyour liking.5 Press the STOP button at anypoint you want to stop theplayback.Resume playback by pressing PLAYbutton again.24PlayingPlayingPlayback FunctionsTo fast-forwardPress the FF/+ button once while stopped.The recorder stops when it reaches theend of the file.NoteIf the FF/+ button is pressed at the end of a file, therecorder stops at the beginning of the next file, andthe recording date/time of the file flash for 2 seconds.And if the FF/+ button is pressed while the recordingdate/time are flashing, the recorder skips to thebeginning of the next file.To skipPress the FF/+ button once while fast-forwarding.orPress the FF/+ button twice while stopped.The recorder skips to, and stops at, theend of the file and displays the recordingtime and date.NoteIf there is an index mark in the middle of a file, therecorder stops at the position of the index mark, anddisplays the index number. If the FF/+ button ispressed again, the recorder skips to the next indexmark if there is another one, or to the end of the file.To skip continuouslyContinue pressing the FF/+ button while fast-forwarding.To rewindPress the REW/ button once while stopped.The recorder stops when it reaches thebeginning of the file.Canceling PlaybackPausePress the PLAY button. PLAY PAUSE flashes on the display.Resume PlaybackPress the PLAY button again.Playback will resume at the point ofinterruption.NoteThe recorder stops when it has been left paused for10 minutes or longer.25PlayingTo skip backwardPress the REW/ button once while rewinding.orPress the REW/ button twice while stopped.The recorder skips to, and stops at, thebeginning of the file, and the recordingdate/time flash for 2 seconds and thenare displayed.Notes If the REW/ button is pressed while the recordingare date/time flashing, the recorder skips to thebeginning of the previous file. If there is an index mark in the middle of the file, therecorder stops at the position of the index mark, anddisplays the index number. If the REW/ button ispressed again, the recorder skips to the previous indexmark if there is one, or to the beginning of the file.To continuously skip backwardContinue pressing the REW/ button whilerewinding.Fast PlaybackHold the PLAY button for 1 second or longer whilethe recorder is stopped or while playing a file.The recorder plays back at approximately50% faster than normal rate. After fast playback is canceled, playbackreturns to normal rate.Canceling Fast PlaybackHold the PLAY button for 1 second or longeragain*.Playback returns to normal rate.* Press the PLAY button momentarily (for lessthan 1 second) to pause with fast playbackenabled.Cue (Fast Forward While Playing)Hold the FF/+ button while the recorder isstopped or playing a file.The recorder stops when it reaches theend of the file.NoteIf an index mark is encountered in the middle of thefile, the recorder stops at that point, the index numberflashes momentarily, and then cueing proceeds whenthe FF/+ button is still pressed.Canceling a CueRelease the FF/+ button where you want thefile played.Playback begins.Review (Fast Rewind While Playing)Hold the REW/ button while the recorder isstopped or playing a file.The recorder starts playback automaticallywhen it reaches the beginning of the file.NoteIf an index mark is encountered in the middle of thefile, the recorder stops at that point, but will proceedwith the review if the REW/ button is pressed.Canceling the ReviewRelease the REW/ button where you wantthe file played.Playback begins.26ErasingErasing One File at a TimeA selected file can be erased from a folder.1 Press the FOLDER button tochoose a folder.2 Press the FF/+ or REW/ button tochoose the file you want to erase.3 Press the ERASE button.FILE ERASE? flashes on the displayfor 8 seconds.4 Press the ERASE button again.The display lights continuously to indicateerasing has started.ERASE OK is displayed when the file is erased. File numbersare incremented automatically.................................................................................................Notes An erased file cannot be restored. Locked files cannot be erased ( P.30, 31). Files stored on a SmartMedia card with a write-protect seal attachedto it cannot be erased ( P.7).MENUINDEXRECSTOPERASE123,4Erasinga File to beerased27Erase All Files from a FolderAll files in a folder can be erased simultaneously, except for locked files ( P.30, 31).1 Press the FOLDER button tochoose the folder in which youwant to erase all files.2 Press the ERASE button for 3seconds or longer.ALL ERASE? flashes on the display for 8seconds.3 Press the ERASE button again.The display lights continuously to indicateerasing has started.ERASE OK is displayed when the files are erased. Lockedfiles are reassigned file numbers in ascending order.................................................................................................Notes It might take more than 10 seconds to complete erasing tracks. Do noteject the SmartMedia card before erasing is finished. Files stored on a SmartMedia card with a write-protect seal attachedto it cannot be erased ( P.7).MENUINDEXRECSTOPERASE12,3Erasing28Using the Variable Control Voice Actuator (VCVA)When the microphone senses that sounds have reached a preset volume, the built-in VariableControl Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops.Particularly helpful for extended recording, the VCVA not only conserves memory by turning offrecording during silent periods, but also makes playback more efficient and convenient.1 Start recording with the VCVAswitch set to ON.When the volume falls to a preset level orlower, recording automatically pauses, andSTANDBY VCVA flashes on the display.The record/play lamp glows when recordingstarts and flashes when recording pauses.2 Using the VOLUME control, adjustthe start/stop actuation level.The higher the VOLUME control is set, themore sensitive the start/stop level becomes,allowing recording to automatically begin ata quieter level.................................................................................................Notes The start/stop actuation level also varies depending on the selectedmicrophone sensitivity mode ( P.21). To ensure successful recordings, prior testing and adjustment of thestart/stop actuation level is recommended.MENUINDEXRECSTOPERASE21Low HighUsing the Variable Control Voice Actuator29Index MarksIndex MarksSetting an Index Mark1 Press the INDEX button duringrecording or playback to set anindex mark.An index mark is set and the index numberappears on the display.Clearing an Index Mark1 Play the file with the index markyou want to clear.2 Press the FF/+ or REW/ button tochoose the index mark to becleared.3 Press the ERASE button while theindex number appears for about 2seconds on the display.The index mark is erased.Index numbers are reassigned automatically.................................................................................................Notes Up to 16 index marks can be set in a file. Attempting to set more indexmarks will cause INDEX FULL to appear on the display. Index marks cannot be set or cleared in a file stored on a SmartMediacard with a write-protect seal attached to it ( P.7). Index marks cannot be set or cleared in a locked file ( P.30, 31).Index marks can be incorporated into a file during recording or playback to make it easy to locateinteresting information. Index marks enable faster access to important information by pressing theFF/+ or REW/ button.INDEXSTOPERASE 1MENURECINDEXSTOPERASE123MENUREC30Locking FilesLocking Files1 Press the FOLDER button tochoose a folder.2 Press the FF/+ or REW/ button tochoose the file you want to lock.3 Press the MENU button.The menu opens ( P.42).4 Press the FF/+ or REW/ button untilLOCK flashes on the display.5 Press the PLAY button.The file locking setup process begins.6 Press the FF/+ or REW/ button tochoose between ON and OFF.ON : Locks the file and prevents it frombeing erased.OFF: Unlocks the file and allows it to beerased.Locking a file keeps important data from being accidentally erased.Locked files are not erased when you choose to erase all files from a folder ( P.27).MENUINDEXRECSTOPERASE3 2,4,651a Current folderb File to belocked31Locking Filesc Lock mark7 Press the PLAY button tocomplete the setup screen.If you select ON, the lock mark appears onthe display.8 Press the STOP button to close themenu.................................................................................................Notes You cannot insert additional recordings into locked files or set indexmarks in locked files. Files stored on a SmartMedia card with a write-protect seal attachedto it cannot be locked. Locked files are erased when a SmartMedia card is formatted.MENUINDEXRECSTOPERASE8732Alarm Playback FunctionAlarm Playback Function1 Press the FOLDER button to choose a folder.2 Press the FF/+ or REW/ button to choose thefile to be played when the alarm sounds.3 Press the MENU button.The menu opens ( P.42).4 Press the FF/+ or REW/ buttonuntil ALARM flashes on thedisplay.5 Press the PLAY button.The alarm playback setup process begins.6 Press the FF/+ or REW/ button tochoose between ON and OFF.ON: Enables alarm playback.OFF: Disables alarm playback.7 Press the PLAY button to completethe setup screen.When you choose ON, the alarm marklights and the scheduled time setupprocess begins. The time indicator willflash. Step 8When you choose OFF, the alarm playback setup processends, and the alarm mark disappears. Step 12a Current folderb File to beplayed whenalarm soundsMENUINDEXRECSTOPERASE35,712,4,6The alarm playback function can be set to play a selected file at a pre-set time.338 Press the FF/+ or REW/ button to set thehour.9 Press the PLAY button toaccept the hour.The minute indicator flashes.10 Press the FF/+ or REW/ button to set theminute.11 Press the PLAY button to accept the minute.12 Press the STOP button to close the menu.An alarm tone will sound at the scheduled time. Press any buttonwhile the alarm sounds to play the file you associated with thealarm.................................................................................................Notes The alarm playback function can be set for only one file at a time. The alarm will sound at the scheduled time every day unless the alarmplayback setting is cleared. The alarm will sound for 5 minutes and then stop. If you are using the recorder at the scheduled time, the alarm will soundafter youre done. The alarm will sound at the scheduled time even if the recorder is setto hold. The recorder begins to play the file associated with the alarmwhen you press any button. The alarm playback setting is cleared if the selected file is erased orthe SmartMedia card is ejected. The alarm wont launch at the scheduled time if the POWER/LOCKswitch is set to OFF.MENUINDEXRECSTOPERASE129,118,10Alarm Playback Function34System SoundsSystem SoundsThe recorder beeps to alert you to button operations or warn you of errors. System sounds may beturned off.1 Press the MENU button.The menu opens ( P.42).2 Press the FF/+ or REW/ buttonuntil BEEP flashes on thedisplay.3 Press the PLAY button.The system sound setup process begins.4 Press the FF/+ or REW/ button tochoose between ON and OFF.5 Press the PLAY button to completethe setup screen.6 Press the STOP button to close themenu.................................................................................................NoteIf the alarm playback function has been set, the alarm will sound at thescheduled time even if system sounds are turned off.MENUINDEXRECSTOPERASE613,52,435Moving Files Across FoldersMoving Files AcrossFoldersA recorded file can be transferred from onefolder to another.The file is added at the end of existing filesin the destination folder.1 Choose the file you want totransfer and press the PLAYbutton to play it.2 Press the FOLDER button whilethe file is playing.Playback stops and destination foldernames flash on the display.3 Press the FF/+ or REW/ button tochoose the destination folder.If you choose the current folder as thedestination folder, the selected file willmove to the end of the existing files in it.4 Press the PLAY button to acceptthe destination folder.The file is transferred.................................................................................................Notes If the destination folder is full (a maximum of 199 files), FOLDER FULLappears on the display and files cannot be transferred to it. The file transfer process is aborted if you press the STOP button orleave the recorder idle for 8 seconds after you choose a destinationfolder. Files cannot be transferred from one folder to another on a SmartMediacard with a write-protect seal attached to it.MENUINDEXRECSTOPERASE31,421 2 31 2 3 41 21 2 3 4 5FOLDER AFOLDER B FOLDER BFOLDER ATransferred fileFile to transferBefore transfer After transfer{a File to transferb Current folderc Destinationfolder36Assigning Folder NamesAssigning Folder NamesThe three folders can each be assigned a name ofup to eight characters.The recorder comes with the following preset foldernames: FOLDER A : Folder A FOLDER B : Folder B FOLDER C : Folder C1 Press the MENU button.The menu opens ( P.42).2 Press the FF/+ or REW/ buttonuntil FOLDER NAME flashes onthe display.3 Press the PLAY button.The folder name setup process begins.4 Press the FF/+ or REW/ button tochoose the folder you want toname.5 Press the PLAY button to acceptthe chosen folder.The first character of the chosen foldersname flashes.MENUINDEXRECSTOPERASE13,52,4ExampleFOLDER B : MEETINGFOLDER C : TO DOFOLDER A : MEMO37Assigning Folder Names6 Press the FF/+ or REW/ button to choosecharacters.Available characters are 0 to 9, A to Z, and space.PLAY button: To input the selected character andadvance the input position.FOLDER button: Acts as a backspace.ERASE button: To delete the flashing character.INDEX button: Lets you insert one space.7 When you have finished setting the foldername, press the PLAY button for 1 second orlonger.This completes the folder naming procedure. (If you wishto enter another folder name, press the FF/+ or REW/button to open the folder name setup screen and repeatthe process starting from Step 3.)8 Press the STOP button to close the menu.................................................................................................Notes The folder naming process ends automatically when the eighthcharacter is set. Folder names can be changed only if a SmartMedia card is inserted. A SmartMedia card with a write-protect seal attached to it cannot bechanged. When a SmartMedia card is formatted, folder names that you assignedwill be reset to the initial names.MENUINDEXRECSTOPERASE87638Formatting SmartMedia1 Press the MENU button.The menu opens ( P.42).2 Press the FF/+ or REW/ buttonuntil FORMAT flashes on thedisplay.3 Press the PLAY button.The formatting process is selected.4 Press the FF/+ or REW/ button tochoose YES?.5 Press the PLAY button again.Formatting begins and an indicator flasheson the display.FORMAT OK displays when formattingends.MENUINDEXRECSTOPERASE13,52,4{Formatting SmartMediaFormatting prepares SmartMedia cards for recording. SmartMedia cards that have been used onnon-Olympus devices, or that cant be accessed by this unit, require formatting. The SmartMediacard that comes with this unit and Olympus SmartMedia cards are preformatted and can be usedimmediately following purchase.{39Transferring Data to a PCTransferring Datato a PCNotes When a SmartMedia card is formatted, all the storeddata, including locked files, is erased. A SmartMedia card with a write-protect sealattached to it cannot be formatted ( P.7). If an unformatted SmartMedia card is inserted,FORMAT YES? will display automatically.Never use any SmartMedia cardother than one that has beenformatted with this unit or with aCAMEDIA series Olympus digitalcamera.Other SmartMedia cards may notperform as expected.This recorder is equipped with a USB terminalconnector to enable recorded voice data to betransferred to a PC. For more details on howto transfer data, refer to the instruction manualfor the software.Stop the recorder before plugging in the USBcable. Do not use the AC adapter whenconnecting the recorder to the USB port. TheUSB port delivers the required power to therecorder.Note When the recorder is connected to a PC, the powerwill be supplied from the USB cable.TipWhen the SmartMedia card is ejected, data can betransferred from the SmartMedia card to a PC via anumber of ways. See Page 46 for optionalaccessories to download SmartMedia through yourPCMCIA, USB, or Floppy Disk drives.Formatting SmartMediaPCUSB cableTo PCsUSB connectorUSB terminal40ResetIf the display or the recorder acts strangely,lightly press the reset button in the batterycompartment with the tip of a ballpoint pen ora similar object.Notes Do not use a sharp object such as a needle. The time/date setup process launchesautomatically when you press the reset button. Setthe time and date again ( P.14). Audio data is not erased when the recorder is reset.Setting the HOLD switch to theHOLD position.If you set the recorder to HOLD status bysliding the HOLD switch in the direction of thearrow, the current conditions will be preserved,and all buttons and switches except the HOLDswitch will be disabled. This feature is usefulwhen the recorder has to be carried in a bagor pocket.Remember to reset the HOLD switch whenusing the recorder.Notes If you set the recorder to hold during Stop mode,the display goes dark. If you press any button, thetime will flash for about 2 seconds, but the functionof the button is disabled. The alarm will sound at the scheduled time even ifthe recorder is set to hold. The recorder begins toplay the file associated with the alarm when youpress any button. If you are recording when you switch the recorderto HOLD, recording will continue until the recordermemory runs out.HoldMENUINDEXRECSTOPERASEHOLDHold/Reset41Training your PC for Voice RecognitionTraining your PC for Voice RecognitionWhen you use voice-recognition software such as IBM ViaVoice, it is recommended that you setthe recorder to PC microphone and have the software learn the characteristics of the speakersvoice and the recorders built-in microphone to maximize the accuracy of voice recognition.1 Connect the KP-4 PC connectioncable (supplied) to the recordersearphone jack and the PCmicrophone jack of your PC.2 Start the software on your PC andprepare it to receive voice input.(Refer to the Users manual of thesoftware for details.)3 Press and hold the FOLDER buttonto get into PC train mode.The record/play indicator lamp lights in red,and TRAIN PC flashes on the display,while you are holding the FOLDER buttonpressed.4 Speak into the recordersmicrophone.................................................................................................Notes When the recorder is connected to a PC with USB connection, youcannot perform these procedures. While the recorder is set as PC microphone, the output level of theearphone jack is fixed. Refer to the user's manuals of DSS Player 2002 and your voicerecognition software for details.PCTo the PCsmicrophone jackINDEXSTOPERASEMENURECEarphone jack42Menu ListMenu ListREC MODEPress the MENU buttonLOCKALARMTIME & DATEFOLDER NAMEFORMATBEEP : Press the FF /+ or REW/ buttonRecord mode setting (P.22), selection between SP and LP modesLocking files setting (P.30), selection between ON (locked) and OFF (unlocked)Alarm playback setting (P.32), selection between ON (enabled) and OFF (disabled)System sounds setting (P.34), selection between ON (enabled) and OFF (disabled)Date/time setting, in order of hour, minute, year, month and day (P.14)SmartMedia card formatting (P.38)Folder naming (P.36)Notes If you press the STOP button, the REC button, orthe MENU button during a menu setup operation,the recorder will stop and apply the items that wereset to that point. The recorder will stop if you leave it idle for 3minutes during a menu setup operation, when aselected item is not applied.43Alarm Message ListMeaningLow batterypowerWrite-protectedIncompatibleSmartMediaSmartMediaejection errorFolder fullFormatting errorIndex fullNo cardErase-lockedZero remainingmemoryNo fileUnrecordableFile cannot betransferredPC microphoneindicatorActionReplace with new batteries( P.11).Remove the write-protect sealfrom the SmartMedia card andtry again ( P.7).Insert a compatible SmartMediacard ( P.6).Reinsert the SmartMedia card.Erase files that are no longerrequired, or insert anotherSmartMedia card.Reinsert the SmartMedia cardand then reformat it ( P.38).Erase index marks that are nolonger required ( P.29).Insert a SmartMedia card( P.12).Unlock the file ( P.30, 31).Erase files that are no longerrequired or insert anotherSmartMedia card.Select another folder.Back up the data ( P.39) andformat the SmartMedia card.Transfer the file to another folder.Refer to page 41.* File names are assigned during recording for file management purposes.**The recorder enters this state when you hold the FOLDER button ( P.41).ExplanationBattery power is getting low.Tried to record to, or erase from, aSmartMedia card with a write-protect seal attached.An incompatible SmartMedia cardwas inserted.The SmartMedia card was ejectedduring an operation.The folder is full of files (maximumof 199 files).An error was encountered whileformatting.The file is full of index marks(maximum of 16 marks).There is no SmartMedia cardinserted.Tried to insert a recording into alocked file, or tried to erase alocked file.The SmartMedia card has noremaining memory.No files were found in the folder.There is something wrong with theSmartMedia card.A file with the same file name*already exists in the destinationfolder.The recorder is being used as aPC microphone**.MessageBATTERY LOW CARD LOCKCARD ERROREJECT ERRORFOLDER FULLFORMAT ERRORINDEX FULLINSERT CARD LOCK ONMEMORY FULLNO FILE READONLYSAME FILETRAIN PCAlarm Message List44TroubleshootingTroubleshootingProbable causeThe batteries are not loaded properly.The batteries are dead.The POWER/LOCK switch is set to OFF.If none of these suggestions worksThe recorder is in HOLD mode.The SmartMedia card is not formatted.The batteries are dead.The SmartMedia card has a write-protect sealattached to it.The SmartMedia card is unformatted.The SmartMedia card does not have enough memory.The maximum number of files has been reached.The earphone is connected.The VOLUME control is set to 0.The file is locked.The SmartMedia card has a write-protect sealattached to it.The recorder was shaken during recording.The recorder was placed near a cell phone orfluorescent lamp while recording or during playback.The microphone sensitivity is too low.The maximum number of index marks (16) has beenreached.The SmartMedia card has a write-protect sealattached to it.The file is locked.A non-standard AC adapter is being used.The POWER/LOCK switch is set to ON.SymptomNothingappears onthe displayWont startUnable torecordNo playbacktone heardUnable toeraseNoise heardduringplaybackRecordinglevel too lowUnable to setindex marksWont workwith ACadapterUnable toeject theSmartMediacardActionVerify polarity is correct.Replace with new batteries.Set the POWER/LOCK switch toON.Reset the recorder ( P.40).Release the recorder from HOLD( P.40).Format the SmartMedia card( P.38).Replace with new batteries.Remove the seal.Format the SmartMedia card.Erase unnecessary files or insertanother SmartMedia card.Check another folder.Disconnect the earphone jack.Adjust the VOLUME control.Unlock the file ( P.30, 31).Remove the seal.Move the recorder.Set the microphone sensitivity toCONF mode and try again.Erase unnecessary index marks( P.29).Remove the seal.Unlock the file ( P.30, 31).Use the Olympus A321 (for US,Canada) or A322 (for Europeexcept U.K) AC adapter(Optional).Set the POWER/LOCK switch toOFF.45SpecificationsSpecificationsRecording formatDSS (Digital Speech Standard)Recording media3 V (3.3 V) SmartMedia cards(4 to 128MB)Card format SSFDC Forum-compliantSmartMedia formatInput level 70 dBvSampling frequencySP mode:12 kHzLP mode: 8 kHzOverall frequency responseSP mode:300 to 5,000 HzLP mode: 300 to 3,000 HzRecording time SP mode:2 hours 35 minutes(16MB card)LP mode: 5 hours 30 minutes(16MB card)Speaker Built-in 28 mm round dynamicspeakerMicrophone jack 3.5 mm mini-jack, impedance2 kEarphone jack 3.5 mm mini-jack, impedance8 Maximum working output (3 V DC)150 mW or more (8 speaker)Input power requirementRated voltage:3 VBatteries: Two AAA batteries(LR03 or R03) or TwoNi-MH rechargeablebatteriesExternal power supply:AC adapterBattery life (Recording or Playback)Approx. 11 hours (with alkalinebatteries, based on our standardtesting procedure)External dimensions109.5 x 50.0 x 16.7 mm (withoutprotrusions)Weight 86 g (including batteries)* Specifications and design are subject tochange without notice.* Battery life varies greatly according to typeof batteries used and the conditions of use.46Accessories (optional)Accessories (optional)Ni-MH Rechargeable Battery Charger: BU-400Charger for AA batteries (1 to 4) or 1 to 2 AAAbatteries.Ni-MH Rechargeable Battery: BR401High-efficiency rechargeable long life batteries.SmartMedia cards of 16, 32, 64 and128MB:M-16/32/64/128Olympus CAMEDIA digital camera series 3 V(3.3 V) SmartMedia memory cards can beused.PC card adapter:MAPC-10Allows files to be transferred to a PC that hasa PC card slot or PC card drive.External microphone:ME10*A lavalier omnidirectional microphone that clipsto clothing. Use to record your own voice orpeople near you.Headset:E102Stereo headset for your PC. A helpful tool forPC based transcription.PC Transcription kit: AS-2000The AS-2000 transcription kit (sold separately)provides you with a PC-footswitch, a headsetand DSS Player 2002 for easy transcriptionof DSS recordings.Noise-Cancellation microphone:ME12(Dictation microphone)Use to get crisp recordings of your own voiceby reducing the effects of ambient noise.Recommended to improve the accuracy whenusing voice-recognition software.AC adapter:A321 (US and Canada) or A322(Europe except U.K.)Connecting cord:KA232*Use to connect the microphone jack of this unitto a radio or other sound source.Plug adapter:PA3An adapter that connects devices such asmicrophones with 2.5 mm mini-plugs to theunits 3.5 mm mini-jack.* Use these accessories with the PA3 plugadapter.47Technical Assistance And SupportThe following are contact information for technical support for Olympus recorders and softwareonly. Technical Hotline Number in the U.S. and Canada1-888-553-4448 User Support E-mail address in the U.S. and Canadadistec@olympus.com Technical Hotline Number in EuropeToll free number00800 67 10 83 00available for Austria, Belgium, Denmark, Finland, France, Germany, Italy, Luxemburg,Netherlands, Norway, Portugal, Spain, Sweden, Switzerland, United KingdomCharged numbers for the Rest of Europe+49 180 567 1083+49 40 23773 899 User Support E-mail address in Europedss.support@olympus-europa.com The following are for only technical questions and support about IBM ViaVoice.http://www.ibm.com/software/speech/support/faqolympus.htmlTechnical Assistance And SupportDeclaration of ConformityModel Number: DS-2000Trade Name: DIGITAL VOICE RECORDERResponsible Party: OLYMPUS AMERICA INC.Address: 2 Corporate Center Drive, Melville, NY 11747-3157, U.S.A.Telephone Number: 800-622-6372This device Complies with Part 15 of the FCC Rules. Operation is subject to the following twoconditions: (1) This device may not cause harmful interference, and (2) this device must accept anyinterference received, including interference that may cause undesired operation.Tested To ComplyWith FCC StandardsFOR HOME OR OFFICE USECanadian RFIThis digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatusas set out in the Radio Interference Regulations of the Canadian Department of Communications.Cet apparail numerique ne depasse pas limits de Categorie B pour les emissions de gruit radio emanantdappareils numeriques, tel que prevu dans les Reglements sur lInterference Radio du DepartmentCanadian des Communications.CE mark indicates that this product complies withthe European requirements for safety, health,environment and customer protection.Lindication CE signifie que ce produit est conformeaux exigences concernant la scurit, la sant,lenvironnement et la protection du consommateur.Das CE Zeichen besttigt die bereinstimmug mit denEuropischen Bestimmungen fr Betriebssicherheit undUmweltschutz.Il marchio CE indica che questo prodotto conformealle norme della comunit europea per quanto riguardala sicurezza, la salute, lambiente e la protezione delconsumatore.La marca CE indica que este producto se encuentrade conformidad con las exigencias europeas sobreseguridad, salud, medio ambiente y proteccin alconsumidor.E2-2885-02AP0311Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo 163-0914, Japan. Tel. 03-3340-2111Two Corporate Center Drive, Melville, NY 11747-3157, U.S.A. Tel. 1-800-622-6372(Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. 040-237730(Letters) Postfach 10 49 08. 20034 Hamburg. Germany.2-8 Honduras Street, London EC1Y 0TX, United Kingdom, Tel. 020-7253-2772http://www.olympus.comTable of ContentsGetting StartedSmartMediaIdentification of PartsPreparing For RecordingInserting BatteriesReplacing BatteriesUsing the AC AdapterInserting and Ejecting SmartMedia cardsSetting Time/DateBasic operationsRecordingMicrophone SensitivityRecording ModesPlayingErasingOther functionsUsing the Variable Control Voice Actuator (VCVA)Index MarksLocking FilesAlarm Playback FunctionSystem SoundsMoving Files Across FoldersAssigning Folder NamesFormatting SmartMediaTransferring Data to a PCOther InformationHoldResetTraining your PC for Voice RecognitionMenu ListAlarm Message ListTroubleshootingSpecificationsAccessories (optional)Technical Assistance And Support

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