DIGITAL VOICE RECORDER DS-3400 - letechnologyletechnology.com/files/DS-3400_Manual.pdf · · 2013-08-14Digital Voice Recorder. Please read these instructions for information about

Thank you for purchasing an OlympusDigital Voice Recorder.

Please read these instructions for informationabout using the product correctly and safely.

Keep the instructions handy for future reference.

To ensure successful recordings, we recommend thatyou test the record function and volume before use.

DIGITAL VOICERECORDER

DS-3400

EN

INSTRUCTIONS

2

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Trademarks

IntroductionIntroduction

3

123

5

7

4

Table of Contents

Safe and Proper Usage

Getting Started

Basic Operations

Advanced Operations

Managing Files on Your PC

Other Practical Use Methods

Other Information

P.7

P.19

P.33

P.59

P.67

P.68

P.4

P.5

6PLAY/OK

4

Table of Contents

Table of Contents ...................................... 4Safe and Proper Usage ............................ 5General Precautions ................................. 5

1 Getting Started

Main Features .......................................... 7Memory Card ........................................... 8Identification of Parts ............................. 10Installing Batteries ................................. 12Power Supply ........................................ 14Power Save Mode (Power Save) .......... 14HOLD ..................................................... 15Inserting and Ejecting a SD card .......... 16Setting Time and Date (Time & Date) ... 17

2 Basic Operations

Recording .............................................. 19Microphone Sensitivity (Mic Sense) ...... 23Recording Modes (Rec Mode) .............. 24Using the Variable Control Voice Actuator

(VCVA) ............................................. 25Recording Monitor ................................. 26Playing ................................................... 27Erasing ................................................... 29

3 Advanced Operations

Menu List ............................................... 33Learning to Use the Menu ..................... 35Selecting Folders and Files ................... 36Displaying File Information (Information) .... 37Device Lock Function ............................ 38Locking Files (Lock) .............................. 40

Pending Files (Pending) ........................ 41Setting Priority Levels (Priority) ............ 42Setting the Author ID and Work Type.... 43Verbal Comment .................................... 46Index Marks ........................................... 47Language (Language) ........................... 48Backlight (Backlight) .............................. 49LED (LED) ............................................. 50LCD Contrast Adjustment (Contrast) .... 51System Sounds (Beep) ......................... 52Cue/Rev Sound (Cue/Rev Sound) ........ 53Formatting the Card (Format) ............... 54Check System Information (System Info.) ... 56Changing the USB Class (USB Class) .... 57Customizing the Recorder ...................... 58

4 Managing Files on Your PC

DSS Player Software ............................. 59Installing DSS Player Software ............. 61Uninstalling DSS Player Software......... 62Using Online Help ................................. 63Connecting Recorder to PC .................. 64Running DSS Player Software .............. 66

5 Other Practical Use Methods

Using as External Memory of the Computer ... 67

6 Other Information

Alarm Message List ............................... 68Troubleshooting ..................................... 69Accessories ........................................... 70Specifications ........................................ 71Technical Assistance and Support ........ 72

5

Convention Used In this Manual

• The word “card” is used to refer to the SDcard.

• The word “DSS Player” is used to refer tothe DSS Player Pro Dictation Module inWindows environment and DSS Player inApple Macintosh environment.

• The Notes at the bottom of a page areused for additional information,exceptions, or related events.

• Words in uppercase form such as PLAYor REC are used to describe a functionor button on the recorder.

Safe and ProperUsage

Before using your new recorder, readthis manual carefully to ensure that youknow how to operate it safely andcorrectly. Keep this manual in an easilyaccessible location for future reference.

• The warning symbols indicate importantsafety related information. To protectyourself and others from personal injuryor damage to property, it is essential thatyou always read the warnings andinformation provided.

General Precautions

Do not leave the recorder in hot, humidlocations such as inside a closedautomobile under direct sunlight or on thebeach in the summer.

Do not store the recorder in places exposedto excessive moisture or dust.

Do not use organic solvents such asalcohol and lacquer thinner to clean theunit.

Do not place the recorder on top of or nearelectric appliances such as TVs orrefrigerators.

Avoid recording or playing back nearcellular phones or other wirelessequipment, as they may cause interferenceand noise. If you experience noise, moveto another place, or move the recorderfurther away from such equipment.

Avoid sand or dirt. These can causeirreparable damage.

Avoid strong vibrations or shocks. Do not disassemble, repair or modify the

unit yourself. Do not operate the unit while operating a

vehicle (such as a bicycle, motorcycle, orgo-cart).

Keep the unit out of the reach of children.

<Warning regarding data loss>Recorded content in memory may bedestroyed or erased by operating mistakes,unit malfunction, or during repair work.

It is recommended to back up and saveimportant content to other media such as acomputer hard disk.

6

Batteries

Danger• Do not solder lead wires or terminals directly

onto a battery or modify it.• Do not connect the = and - terminals

together. This may cause fire, overheating orelectric shock.

• When carrying or storing the battery, be sureto put it in the provided case to protect itsterminals. Do not carry or store the batterywith any metal objects (such as key rings).If this warning is not followed, fire,overheating or electric shock may occur.

• Do not connect the batteries directly to apower outlet or a cigarette lighter of anautomobile.

• Do not insert the batteries with their = and- terminals reversed.

• If any liquid from a battery gets into youreyes, promptly wash it off with clean waterand consult your doctor at once.

• There is a hole from which gas escapes onthe = terminal. Do not cover or block it.

Warning• Batteries should never be exposed to flame,

heated, short-circuited or disassembled.• Do not attempt to recharge alkaline, lithium

or any other non-rechargeable batteries.

General Precautions

• Never use any battery with a torn or crackedouter cover.

• Keep batteries out of the reach of children.• If you notice anything unusual when using

this product such as abnormal noise, heat,smoke, or a burning odor:1 remove the batteries immediately while

being careful not to burn yourself, and;2 call your dealer or local Olympus

representative for service.• Do not expose the batteries to water. Do not

allow water to contact the terminals.• Do not remove or damage the battery

insulating sheet.• Do not use the batteries if you find

something wrong with them such as leakage,color change or deformity.

• Should any battery liquid get on skin orclothing, promptly wash it off with cleanwater.

• Keep batteries away from fire.

Caution• Do not subject batteries to strong shocks.• Do not use batteries of different types,

voltages, and/or brand names.

7

1

1 Getting Started1 Getting Started

Main Features

Main

Featu

res

Support type of memory: SD card ( P.8).

Three Programmable smart buttons F1, F2 and F3 ( P.58).

Recording and storing voice in Digital Speech Standard Pro (DS2 format).

Two recording modes, QP (Quality Playback) mode or SP (Standard Playback) mode ( P.24).

Data encryption function for securing recordings on the device.

Overwrite Recording and Insert Recording (partial insertion) available ( P.21, 22).

Supports USB 2.0. High-Speed, which enables high-speed data transmission from the recorderto your computer.

Five folders and up to 200 files/folder, for a maximum of 1000 recordings ( P.19).When using DSS Player, it is possible to create up to a maximum of seven folders (1,400 files) ( P.58, 59).

It has a built-in Variable Control Voice Actuator (VCVA) function ( P.25).

Large LCD screen with backlight.

Device Lock function to prevent unauthorized access to device ( P.58).Authentication system via password ( P.38, 39).

Index mark function which is useful to search particular points in the dictation ( P.47).

Verbal comment function which allows transcriptionists to instantly search and play backinstructions on their computer ( P.46).

Priority Setting ( P.42).

DSS Player software included ( P.59).It is possible to customize the recorder in a number of ways.

8

1

SD card

1 Card LockSD card is equipped with a lock function.When the lock function is used, importantdata is protected by preventing it from beingaccidentally overwritten or erased.When the lock function is set will appearon the display.

2 Index AreaFor writing down information identifying cardor content.

3 Contact AreaComes into contact with the recorder’ssignal read contacts.

Memory Card

The above are the standard times, and the availablerecording time will vary depending on the card.

*1: Available recording time for one continuous file.Available recording time may be shorter if many shortrecordings are made.

*2:Total recording time of several files. The maximumrecording time per file is 99 hours 59 minutes.

Mem

ory C

ard

This recorder uses memory in the form of SDcard memory.

Check the latest operating information on theOlympus homepage (http://www.olympus.com)when using cards other than the included card.In addition, refer to the following pages as wellwhen handling the card.• Inserting and Ejecting a SD card ( P.16)• Formatting the Card (Format) ( P.54) Memory Sizes of Cards and

Approximate Recording Times*1

Compatible Cards

The recorder supports cards with memorycapacity between 512 MB to 16 GB.

Settings and operating environmentrelating to the card

Memory Size QP Mode SP Mode

512MB 38 hr. 30 min. 79 hr. 00 min.

1GB 77 hr. 00 min. 157 hr. 50 min.*2

2GB 152 hr. 30 min. *2 312 hr. 20 min.*2

4GB 305 hr. 50 min.*2 626 hr. 50 min.*2

8GB 624 hr. 30 min.*2 1279 hr. 30 min.*2

16GB 1248 hr. 10 min.*2 2557 hr. 10 min.*2

SD card

2

31

9

1

Mem

ory C

ardMemory Card

Warning

• Do not touch the card contacts.That may damage the card.

• Do not place the card in locationswith static electricity.

• Store the card in a location that isout of the reach of children. Incase of accidental ingestion,consult a physician immediately.

Check Card Information (Card Info.)

Information such as the memory capacity andremaining memory for installed cards can bedisplayed on the recorder ( P.34).

Notes• When initializing (formatting) a card, confirm that

no necessary data is stored on the memory cardbeforehand. Initialization completely erases theexisting data on the card.

• In some cases cards which have been formatted(initialized) by another device, such as a computer,cannot be recognized. Be sure to format them with thisrecorder before using.

• The card has a service life. When reaching the end ofits life, writing or erasing data on the card will bedisabled. In this case, replace the card.

• If you use a PC card adapter compatible with the cardto save or delete some data on the card, the maximumrecording time on the card may be decreased. Torecover the original recording time, initialize/format thecard in the recorder.

• Olympus will not be held liable for any data corruptionor loss due to misuse of the media card.

BACK EXIT

Card Info.

SDRemainCapacity

540MB1.0GB

10

1

$ + (Volume) button% Fast Forward (9) button^ PLAY/OK button& Programmable smart button (F1,

F2, F3)* Rewind (0) button(- (Volume) button) Built-in speaker- Battery cover= PC (USB) terminalq Cradle connectorw Battery cover release button

Iden

tification

of P

arts

Identification of Parts

1SD card slot2Built-in microphone3NEW button4REC button5REW button6FF button7STOP button8POWER/HOLD switch9ERASE button0EAR (Earphone) jack!MIC (Microphone) jack@Record indicator light#Display (LCD panel)

0

7

8

9

1

2

3

4

5

$

^

%

!

@

#

6&

(

*

)

w

q =

-

11

1

Iden

tification

of P

artsIdentification of Parts

1 Record mode indicator2 Current folder3 Memory remaining indicator

(E/F bar)4 Record indicator5 Remaining recording time6 Level meter indicator7 Microphone sensitivity indicator8 Current file number9 Total number of files in the folder

Author ID indicator Battery indicator

VCVA VCVA (Variable Control VoiceActuator) indicator

Display Status Indicators

0Recording elapsed time!Playback position bar indicator@Play indicator#Total recording time of the

selected file$Button guide display%Current Playback time^Main Button Guide

You can display the Main Button Guide byusing “Main Button Guide” (P.58) of thecustomize functions of DSS Player.

Pending indicator Card Lock indicator

Encryption indicator Priority indicator Erase Lock indicator

Display in the recordingmode

Display in the playbackmode

025 / 030

DISPLYVERBAL INDEX

DS3400

QP DICT

E F

00 M 10 S15 H 22 M 30S

1

2

7

6

8

3 4

5

9

0

025 / 030

INSERT SPEED INDEX

DS3400

QP DICT VCVA

02 M 50 S 12M 05S

!

# @ %

$

/ 030

Y INDEX

F

49 S9 M 57S

^

12

11 Lightly press down on the battery cover

release button, then open the batterycover.

2 Insert two AAA batteries, observing thecorrect polarity as shown in theillustration below, then close the batterycover.

Installing Batteries

Installin

g B

atteries

Recharging Battery Pack

The battery indicator on the display changesas the batteries lose power.

→ →

When appears on the display, replace thebatteries as soon as possible.When the batteries are too weak, the recordershuts down and [ Battery Low ] appearson the display.

Cautions Concerning the Battery

Warning• Using batteries for which part or all

of the external coating (insulatingsheath) is peeling off or batterieswhich have ruptured may cause fluidleaks, overheating, and explosions.For this reason such batteries shouldabsolutely not be used.

• Commercially available batteries forwhich part or all of the externalcoating (insulation sheath) has beenpeeled off should absolutely not beused.

This recorder can be used with AAA AlkalineBatteries.

Insert the batteries in the direction inscribed onthe inside of the recorder’s battery compartment.In addition, when inserting the batteries, insertthem so that the tape is under the batteries, asshown in the illustration. The batteries can thenbe removed easily by pulling up the tape. Whenpulling on the tape the batteries may suddenlypop out, so be sure to press down lightly onthe batteries with your finger while pulling.

Unusable batteries

Batteries for which the entire external coating(insulating sheath) is peeled off (naked batteries),or those where it has partially been peeled off.

13

1

Installing BatteriesIn

stalling

Batteries

Notes• Be sure to turn OFF the recorder before replacing

the batteries. Removing the batteries while the recorderis in use may corrupt the card. If you are recording intoa file and the batteries run out, you will lose yourcurrently recorded file since the file header will not bewritten. It is crucial to replace the batteries when onehash mark is shown in the battery icon.

• Be sure to replace both batteries at the same time.• Never mix old and new batteries, or batteries of

different types and/or brands.• If it takes longer than 1 minute to replace dead batteries,

you may have to reset the time when you load newbatteries.

• Remove the batteries if you are not going to use therecorder for an extended period of time.

14

1

Power Supply Power Save Mode(Power Save)

When the recorder is ON but not in use for 10minutes, by default, it will switch to power savemode automatically. To reactivate the recorderagain, operate any button or the slide switch.

You can set the time to enter Power Savemode from among [5 minutes. ], [10minutes.], [30 minutes.], [1 hour], and [Off].To exit power save, press any button.The [Power Save] setting can be changedfrom the Menu. For more details, refer to“Menu List” ( P.33) and “Learning to Usethe Menu” ( P.35).

Power Save Setting

Po

wer S

up

ply/P

ow

er Save M

od

e

BACK EXIT

Power Save5 minutes

30 minutes1 hourOff

10 minutes

When the recorder is not being used, turn thepower off to reduce battery consumption to aminimum. Even if the power is turned off, existingdata, mode settings, and clock settings will bemaintained.

Turning On the Power

While the recorder’s power is off, slide thePOWER/HOLD switch in the directionindicated by the arrow.The display will turn on, and after [System Check]appears, the power will be turned on. The resumefunction will bring the recorder back to the stopposition in memory before power was turned off.

Turning Off the Power

Slide the POWER/HOLD switch in thedirection indicated by the arrow for 0.5seconds or longer.The display shuts off and the power will be turnedoff. The resume function remembers the stop positionbefore the power is turned off.

15

1

HOLD

If you bring the POWER/HOLD switch to theHOLD position, the current conditions will bepreserved, and all buttons and switches will bedisabled.This feature is useful when the recorderhas to be carried in a bag or pocket.

Set the recorder to HOLD mode

Slide the POWER/HOLD switch to theHOLD position.After [Hold] appears on the display, the recorder isset to HOLD mode.

Exit HOLD mode

Slide the POWER/HOLD switch to the Aposition.

HO

LD

16

1

Inserting and Ejecting a SD card

Insertin

g an

d E

jecting

a SD

card

Inserting a SD card

Insert the SD card into the card slot in thedirection shown in the illustration until itclicks.

When inserting SD card into the SD card slot,the recorder message [Please Wait] will flashon the LCD display for a few seconds whilevalidating the SD card.

Ejecting a SD card

Push the SD card inward once to unlock it,and let it eject.

Notes• Insert the card keeping it straight.• The card stops with a click when it is inserted all

the way.• Inserting the card the wrong way or at an angle

could damage the contact area or cause the cardto jam.

• If the card is not inserted all the way, data may notbe written to the card.

• Hold the card straight and pull it out.• If an unformatted card is installed, the recorder will

automatically display the menu format option ( P.54).• Never use any card in the recorder unless it has been

formatted on this unit ( P.54).• Never remove the card while the recorder is in

operation. This may damage the data.• Releasing your finger quickly after pushing the card

inward may cause it to eject forcefully out of the slot.

17

1

1 Press the 9 or 0 button to selectthe item to set.Select the item from “hour”, “minute”, “year”,“month” and “day” with a flashing point.

2 Press the + or – button to set.Follow the same steps by pressing the 9 or0 button to select the next item, and pressthe + or – button to set.

• You can choose between 12 and 24 hourdisplay by pressing the F2(24H or 12H)* buttonwhile setting the hour and minute.Example: 5:45 P.M.

5:45 PM (Initial setting)←→ 17:45

PLAY/OK

Setting Time and Date (Time & Date)S

etting

Time an

d D

ate

Setting the correct time and date on the recorderis very important since every file recorded on therecorder will have the time and date informationas part of the file header. This will simplify thefile management aspects later on.

The hour indicator will flash automaticallywhen you load batteries before using therecorder for the first time, or after therecorder has not been used for a long time.However, when a Password has been setas the device lock function (P.38), therecorder will go to the time and date setscreen after verification (unlocking).

5: 00 PM

BACK EXIT

Time & Date

3 M 15 D 2009 Y

24H

BACK EXIT

Time & Date

3 M 15 D 2009 Y

5 : 45 PM

24HF1, F2, F3 button

PLAY/OK,+, –,9, 0button

18

1

• You can choose the order of the year, month,day by pressing the F2(D/M/Y or Y/M/D or M/D/Y)* button while setting them.Example: March 15, 2009

(Initial setting)

*The display will vary depending on the status of thesettings.

3 Press the PLAY/OK button to completethe setup screen.The clock will start from the set date and time.Press the PLAY/OK button according to the timesignal.

Changing the Time and Date

When the recorder’s POWER/HOLD switch isturned ON the [Time & Date] will be displayedfor two seconds. If the time and date is notcorrect, set it using the procedure below.

1 Press the + or – button in the [DeviceMenu] screen, then select [Time & Date].See P.34 regarding the menu.

2 Press the PLAY/OK or 9 button.The time and date screen appears. The hourindicator flashes, indicating the start of the timeand date setup process.The following steps arethe same as Step 1 through Step 3 of “SettingTime and Date (Time & Date)” ( P.17).

3 Press the F3(EXIT) or 0 button tocomplete the setting.

Settin

g Tim

e and

Date

3M 15D 2009Y

15D 3M 2009Y

2009Y 3M 15D

BACK EXIT

Device Menu

BeepCue/Rev Sound

Time & DateUSB ClassReset Settings

Power Save

Setting Time and Date (Time & Date)

Notes• If you press the STOP button during the setup operation,

the settings are cancelled, and the recorder returns to theprevious screen.

• You can set the time and date from your PC using DSSPlayer software ( P.59).

19

2

Recording

Reco

rdin

g

2 Basic Operations2 Basic Operations

Recording Related SettingsThe recorder has five folders, A, B, C, D, Eand you can select folder by pressing theF1(FOLDER) button. These five folders canbe selectively used to distinguish the kindof recording; for example, Folder A mightbe used to store private information, whileFolder B might be dedicated to holdingbusiness information. Up to 200 messagescan be recorded per folder.By default, the Recording Mode is QP.

Record Function

By default, the RECORD function is configuredto record at the current position (overwrite).However, that can be changed to any of thefollowing settings:• Append: Appends the recording to the end of the

current file ( P.20).• Overwrite: Overwrites the recording starting at the

current position in the file ( P.21).• Insert: Inserts the recording at the current position

in the file ( P.22).

Recording related settings can beconfigured to provide a suitable recordingenvironment.• Microphone Sensitivity (Mic Sense)

( P.23)• Recording Modes (Rec Mode) ( P.24)• Using the Variable Control Voice Actuator

(VCVA) ( P.25)• Recording Monitor ( P.26)• Verbal Comment ( P.46)• Pending Files (Pending) ( P.41)

20

2

Recording

1

Reco

rdin

g

New Recording

Create a new file to record in.

1 Press the NEW button to create a newfile.aSelected Author IDbNew file numbercRemaining recording time

2 Press the REC button to startrecording.The record indicator light glows orange and

(Record indicator) appears on thedisplay.Aim the microphone at the sound source.When you press the F2 (DISPLY) buttonduring recording, you can change the LCDscreen displays.

dRecord indicator

3 Press the STOP button to stoprecording.If you want to append additional recordings tothe same file, press the REC button again.

031 / 030

FOLDER PRIOR MENU

DS3400QP DICT

New FileE F

Remain15 H 22 M 40 s

ab

c

031 / 031

FOLDER PRIOR MENU

DS3400QP DICT

02 M 20 s15 H 02 M 20 s

Notes• A beep will sound when the remaining recording time reaches 60 seconds, 30

seconds, and 10 seconds while recording.• When remaining recording time is less than 60 seconds, the record indicator light

starts flashing in orange. When the recording time is decreasing to 30 or 10 seconds,the light flashes faster.

• [Memory Full] or [Folder Full] will be displayed when the memory or folder capacityis full.- Delete any unnecessary files before recording any further ( P.29) or transfer

dictation files to your computer using DSS Player Software ( P.59).

2

3

2

031 / 031

VERBAL DISPLY INDEX

DS3400QP DICT

E F

00 M 10 s15 H 22 M 30 s

d

21

2

Overwrite Recording

You can overwrite a previously recorded file from any point withinthe file.Note that the overwritten recordings will be erased.

1 Select and play the file you want tooverwrite.Stop playback at the starting point of overwrite.

2 Press the REC button to startoverwriting.The record indicator light glows orange and

(Record indicator) appears on thedisplay.

aRecording elapsed timebTotal recording time of the selected file

3 Press the STOP button to stopoverwriting.

Note• You cannot select a different recording mode (QP, SP) than that of the original file

before overwrite recording.

Reco

rdin

g101 / 133

VERBAL DISPLY INDEX

DS3400QP DICT

E F

10 M 25 s00H 14 M 00 sb

a

2

3

Recording

2

22

2

Insert Recording

Additional recording can be inserted into previously recorded file.

1 Select and play the file you want toinsert an additional recording into.

2 While playing the file, press theF1( INSERT) button to insert anadditional recording.[Insert Rec?] appears on the display.

3 Press the REC button to start insertingan additional recording.The record indicator light glows orange and

(Record indicator) appears on thedisplay.[Insert Rec] and the remaining recording time willalternate on the display.

4 Press the STOP button to stopinserting the additional recording.

Notes• The recording time and date of the file is updated to the time and date of the

inserted recording.

• You cannot select a different recording mode (QP, SP) than that of the original filebefore inserting.

Reco

rdin

g

Recording

134 / 134

EXIT

DS3400QP DICT VCVA

00 H 00 M 10 s33 M 25s

Insert Rec?

134 / 134

VERBAL DISPLY INDEX

DS3400QP DICT

F

00 M 13s

4 H 33 M 06 S

E

134 / 134

VERBAL DISPLY INDEX

DS3400QP DICT

F

00 M 12s

Insert Rec

E

3

PLAY/OK

1

PLAY/OK

2

4

3

23

2

Microphone Sensitivity (Mic Sense)M

icrop

ho

ne S

ensitivity

You can switch between two microphonesensitivit ies to meet recording needs:[Dictation] for oral dictation and [Conference]which is suited for situations like meetings andconferences with a small number of people.The setting status will appear on the displayas CONF or DICT .

PLAY/OK

F1, F3 button

PLAY/OK,+, –,9, 0 button

1 Select [Mic Sense] at the [Record Menu]screen, then press the PLAY/OK or 9button.Refer to P.33 regarding each menu item settings.

2 Press the + or – button to select[Conference] or [Dictation].Conference...High-sensitivity mode that recordssounds in all directions.Dictation...Low-sensitivity mode suited fordictation.

3 Press the PLAY/OK button to completethe setup screen.[Conference Set] or [Dictation Set] will light upon the display, and it will return to the [RecordMenu] screen.

If you press the 0 or F1(BACK) button thesetting will be cancelled and it will return to the[Record Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.


BACK EXIT

Mic Sense

DictationConference

BACK EXIT

Record MenuRec Mode

12

Mic SenseVCVA

025 / 030

FOLDER PRIOR MENU

DS3400E

QP DICT

New File02 M 10 s3 H 08 M 05s

BACK EXIT

Mic SenseConference

Dictation Set

Dictation

24

2

Recording Modes (Rec Mode)

Reco

rdin

g M

od

es

The recording mode can choose between QP(Quality Playback) and SP (StandardPlayback).

PLAY/OK

F1, F3 button

PLAY/OK,+, –,9, 0 button

1 Select [Rec Mode] at the [Record Menu]screen, then press the PLAY/OK or 9button.Refer to P.33 regarding each menu item settings.

2 Press the + or – button to select [QP]or [SP].

3 Press the PLAY/OK button to complete thesetup screen.[QP Set] or [SP Set] will light up on the display,and it will return to the [Record Menu] screen.

If you press the 0 or F1(BACK) button thesetting will be cancelled and it will return to the[Record Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.

4 Press the F3(EXIT) or 0 button tocomplete the setting.Set Recording Mode is displayed when creatingthe New File and during recording.The recording mode of file recording is displayedduring playback and in stop mode.

Note• Choose QP mode for recording meetings or lectures

with crisp clarity.

• You cannot select the QP mode when setting therecorder to the DSS Classic mode.For details, see “Recording” in the “Customizing theRecorder” (P.58).

BACK EXIT

Record MenuRec Mode

12

Mic SenseVCVA

BACK EXIT

Rec Mode

QPSP

BACK EXIT

Rec Mode

QPSP

SPSet

031 / 030

FOLDER PRIOR MENU

DS3400SP DICT

New FileE F

Remain15 H 22 M 40 s

25

2

Using the Variable Control Voice Actuator (VCVA)U

sing

the V

ariable C

on

trol V

oice A

ctuato

r

The Variable Control Voice Actuator (VCVA)is a function that starts recording automaticallywhen the microphone senses that sounds havereached a preset threshold volume level, andautomatically pauses when the volume dropsbelow the threshold. The VCVA feature allowsyou to conserve memory by automaticallystopping recording in instances like long silentperiods during meetings.When this is enabled, VCVA will appear on thedisplay.

1 Set the VCVA in the menu to [On].Refer to P.33 regarding each menu item settings.

2 Press the REC button to start recording.When the sound volume is lower than the presetactuation sound level, recording automaticallystops after 1 second approximately, and “Standby” flashes on the display. The record indicatorlight glows orange and (Record indicator)appears when recording starts and flashes whenrecording pauses.

Adjust the Start/Stop Actuation Level

While the recorder is in recording mode,press the 9 or 0 button to adjust theactuation level.The VCVA level can be set to any of 15 differentvalues. The higher the value is, the more sensitivethe recorder can react to sounds. At the highest value,even the faintest sound will activate recording.The VCVA actuation level can be adjusted accordingto the ambient (background) noise.

Notes• The start/stop actuation level also varies depending on

the selected microphone sensitivity mode (P.23).

• To ensure successful recordings, prior testing andadjustment of the start/stop actuation level isrecommended.

• If the recorder detects an input that exceeds the Startlevel, the dotted line of the Level meter indicator willchange to the full line, and the recorder starts recording.

a Start level(Varies according tothe sound volumebeing recorded)

b Level meterindicator (moves to theleft/right according tothe set level)

PLAY/OK 9, 0 button

134 /134

VERBAL DISPLY INDEX

DS3400QP DICT VCVA

Standby

E F

1 H 25 M 01 s

134 /134

VERBAL DISPLY INDEX

DS3400QP DICT VCVA

VCVA Level 05

E F

1 H 25 M 02 s

ab

RECbutton

26

2

Recording Monitor

It is possible to monitor your recording bylistening to the recording while recording is inprogress. Insert the earphone plug into theearphone jack and use the + or – button tocontrol the volume level.

Note• Insert the plugs in to the end as shown in the illustration

when inserting the earphone or external microphone.

Reco

rdin

g M

on

itor

+ / –(Volume)button

27

2

Playin

gPlaying

You can start playing a file at any point.

1 Select the file, then press the PLAY/OK button to start playback.The (Play indicator) appears on thedisplay.

aPlay indicator

2 Press the + or – button to adjust thevolume.The display shows the volume level. You canchoose between 00 to 30.bVolume level

3 Press the STOP button at any pointyou want to stop the playback.

101 / 133

INSERT SPEED INDEX

DS3400QP DICT

00 M 05 s 27 M 58s

a

101 / 133

INSERT SPEED INDEX

DS3400QP DICT

00 M 07 sVolume 15b

PLAY/OK

2

3

1PLAY/OK

1

28

2

How to Cancel

Press the PLAY/OK or STOPbutton.

Press the PLAY/OK or STOPbutton.

Release the button.

Release the button.

Playin

g

Playing

PlaybackfunctionsFastForward(FF)

Rewind(REW)

Cue(CUE)

Review(REV)

PlaybackSpeed

Operation

Press the 9 or FF button once while stopped.

Press the 0 or REW button once while stopped.

Press and Hold the 9 or FF button while stoppedor playing a file.

Press and Hold the 0 or REW button while stoppedor playing a file.

Press the F2 (SPEED) button during playback.

Every time the F2(SPEED) button is pressed, theplayback speed will switch.

Play(playback): Playback at normal speed.

Slow Play (slow playback): Playback speedslows down (-50%), and “Slow play” will turn on.

Fast Play (fast playback): Playback speedbecomes faster (+50%), and “Fast play” will turn on.

Notes• If you press the 9 or FF button once while fast-forwarding or twice while stopped, the recorder will stop at the end of

the file (F.Skip).

• If you press the 0 or REW button once while rewinding or twice while stopped, the recorder will stop at the beginningof the file (B.Skip). If the 0 or REW button is pressed within 2 seconds, the recorder skips to the beginning of theprevious file.

29

2

Erasing a File

Erasing or deleting a file from any of the folder on the recorder is avery simple process.

1 Select the file you want to erase.

2 Press the ERASE button.

3 Press the + button to select [FileErase], then press the PLAY/OKbutton.

4 Press the + button to select [Start],then press the PLAY/OK button.The display changes to [File Erase !] anderasing will start.

[Erase Done] is displayed when the file iserased. File numbers will be reassignedautomatically.

Notes• An erased file cannot be restored.• Files cannot be erased in the following cases.

- File being set [Lock] ( P.40).- The SD card lock is turned on ( P.8).

Erasin

gErasing

029 / 031

EXIT

DS3400QP DICT

All EraseFile EraseCancel

3

4

PLAY/OK

2

PLAY/OK

PLAY/OK

File Erase !

029 / 030

DS3400QP DICT

Erase Done

029 / 031

BACK

DS3400QP DICT

File EraseStartCancel

EXIT


30

2

Erasing All Files in a Folder

All files in a folder can be erased simultaneously.

1 Select the folder you want to erase.

2 Press the ERASE button.

3 Press the + button to select [AllErase], then press the PLAY/OKbutton.

4 Press the + button to select [Start],then press the PLAY/OK button.The display changes to [All Erase !] and erasingwill start.

[Erase Done] is displayed when the files areerased. Any locked files in the folder will bereassigned new file numbers in ascendingorder.

Notes• The erasing process may take up to 10 seconds. Do not interrupt this process!

Data will be destroyed.• Files cannot be erased in the following cases.

- File being set [Lock] ( P.40).- The SD card lock is turned on ( P.8).

Erasing

Erasin

g

029 / 030

EXIT

DS3400QP DICT


3

4

PLAY/OK 2

PLAY/OK

PLAY/OK

All Erase !

000 / 000

DS3400E

QP DICT

Erase Done

/ 030

BACK

DS3400E

QP DICT

All EraseStartCancel

029 / 031

EXIT


31

2

Partially Erasing a File

You can erase a selected file in part.

1 Start playback for the file you want toerase partially.

2 Press the ERASE button at the point tostart erasing.While playback continues, [Partial Erase] willappear on the display.

3 Press the ERASE button at the pointto end erasing.The erase starting point (time) set in step 2 andthe ending point (time) set in this step willalternate on the display for 8 seconds.If you playback to the end of file or to the startposition of the Verbal comment ( P.46), thatwill mark the end position for the partial eraseautomatically.

Erasin

g

PLAY/OK

23

134 / 134

INSERT SPEED INDEX

DS3400QP DICT

45 M 02 s01 H 55M 25s

EXIT

45 M 02 s01H 55 M 23s

Partial Erase

134 / 134

EXIT

DS3400QP DICT

05 M 01 sPartial Erase

Start

134 / 134

EXIT

DS3400QP DICT

45 M 32 sPartial Erase

End

Erasing

32

2

4 Press the ERASE button to confirmerase.The display changes to [Partial Erase!] anderasing will start.

When [Erase Done] appears on the display,partial erase is complete.

Notes• If the ERASE button is not pressed within 8 seconds after the “Partial Erase Start”

and “Partial Erase End” are alternately displayed, the recorder will revert to stopstatus.

• An erased file cannot be restored.• Files cannot be Partial erased in the following cases.

- File being set [Lock] ( P.40).- Files that Verbal comment is being played back ( P.46).- The SD card lock is turned on ( P.8).

Erasing

Erasin

g

134 / 134

DS3400QP DICT

1 H 20 M 35 sPartial Erase !

134 / 134

DS3400QP DICT

1 H 20 M 35 sErase Done

PLAY/OK

4

33

3

Menu List

Men

u L

ist

DisplayMenu

Lock

Rec Mode

VCVA

Mic Sense

Backlight

LED

Contrast

Language

Off, On

Dictation, Conference

QP, SP

Off, On

On, Off

On, Off

Program contrast level 01~12 (Default is 6).

Menu Setting (while the recorder is stopped, press the F3(MENU) button

P.42

P.24

P.23

P.25

P.49

Second layer Setting Ref.Page

P.48

P.50

P.51

3 Advanced Operations3 Advanced Operations

Main Menu

File Menu

RecordMenu

Device Menu(To the next page)

English, Deutsch, Français, Español,Italiano, Русском

Information The file information is displayed.

P.43

Priority

Finished, Pending

Cancel, Set

P.41

P.40

Pending

Work Type Edit the Work Type and Option Item.

P.37

34

3

Menu List

Men

u L

ist

Beep

Format

USB Class

Time & Date

Power Save

Reset Settings

Card Info.

Initializes the card.

Composite, Storage

On, Off

Model Name, Version, Serial

In order of hour, minute, year, month andday.

In order of 5 minutes, 10 minutes,30 minutes, 1 hour and Off.

Returns the menu settings to their initialstate.

DeviceMenu

P.52

P.55

P.14

P.17

P.57

P.54

P.9

Second layer Setting

Remain, Capacity

P.56

Notes• The selectable language varies depending on the countries where the product was purchased.• Items appear in bold letters in the “Setting” column to indicate that they are the initial settings.

System Info.

Ref.PageMain Menu

File Menu(To the page 33)

Cue/Rev Sound On, Off P.53

35

3

3 Press the PLAY/OK or 9 button.Move to the setting of the selected menu items.

4 Press the + or – button to move to themenu item to be set.

5 Press the PLAY/OK or 9 button.Move to the setting of the selected item.

6 Press the + or – button to change thesetting.

7 Press the PLAY/OK button to completethe setup screen.If you press the 0 or F1(BACK) button, thesetting will be cancelled and it will return to themenu.Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.


1 Press the F3(MENU) button.The [Main Menu] screen will appear on thedisplay ( P.33).

2 Press the + or – button to move to[Main Menu] item to be set.

Learn

ing

to U

se the M

enu

Learning to Use the Menu

EXIT

Main MenuFile Menu

Display MenuDevice Menu

Record Menu

BACK EXIT

Record MenuRec Mode

VCVAMic Sense

EXIT

Main MenuFile Menu

Display MenuDevice Menu

Record Menu

BACK EXIT

Rec ModeQPSP

PLAY/OK

F1, F3 button


To navigate through the different options in theMenu, use the Menu List flow chart ( P.33,34) and the following steps to modify orchange any settings.

36

3

Selectin

g F

old

ers and

Files

Selecting Folders and Files

Changing Folders

1 While the recorder is stopped, press theF1(FOLDER) button.The folder list screen will be displayed.

2 Press the + or – button to select thefolder, then press the PLAY/OK button.This will change the folder.You can switch folders by pressing theF1(FOLDER) button.

FOLDER

QP DICT

Folder AABCDE

Folder BFolder CFolder DFolder E

EXIT

FOLDER

QP DICT

Folder AABCDE

Folder BFolder CFolder DFolder E

EXIT

001 / 010

FOLDER PRIOR MENU

DS3400QP DICT VCVA

00M 00 s 05 M 00s

C

a

b

Changing File

1 While the file is being displayed, pressthe 9 or 0 button.This will change and display the file number orderfor files within the folder.

PLAY/OK

F1 button


aCurrent file numberbTotal number of recorded files in the folder

The scroll bar will appear when all ofthe items cannot be displayed in themenu or list display screen.

Scroll bar

FOLDER

QP DICT

Folder AABCDEF

Folder BFolder CFolder DFolder EFolder F

EXIT

37

3

1 Select the file whose information youwant to display.Refer to P.36 regarding file selection.

2 Select [Information] at the [File Menu]screen, then press the PLAY/OK or 9button.The file information is displayed.Refer to P.33 regarding each menu item settings.

Disp

laying

File In

form

ation

The recorder can display a variety ofinformation related to the current file.

EXIT

InformationFile NameD S 3 4 0 0 0 6 . D S 2

03M15D2009Y 12:23PM

Author ID

Rec Time

BACK

DS3400

PLAY/OK

The Displayed Information

The following information will be displayed.[File Name]...File name[Rec Time]...Time and date the file was

recorded.[Author ID]...Display the Author ID of file.[Work Type]...Display the Work Type ID of file.[Option Item]...Display the Option Item which hasbeen set.

Displaying File Information (Information)

Note

• When the file that Work Type or the Option Item is setis transferred from PC to this unit, the information willbe displayed on the File Information.

PLAY/OK9 button

BACK EXIT

File Menu

PendingLock

Priority

Work TypeInformation

38

3

Device Lock Function

Unlocking the Recorder

When the password registry is done, therecorder will prompt for password on startup.

Unlock the recorder’s device lock through themethod below.The default password when using the recorderfor the first time is “0000”.

Recorder access can be restricted by enablingthe device lock function. Authentication viapassword can act as a safe guard for yourdata even in case the recorder is lost or leftunattended.Password registry can be performed by usingDSS Player ( P.59).

Unlocking the Recorder with aPassword

1 Select the numbers you want to enterby pressing the +, –, 9 or 0 buttonto move the cursor.

2 Press the PLAY/OK button to select anumber.A * will appear in the selected first digit and theblinking cursor will move to the next one over (tothe right). Repeat steps 1 and 2 to enter all fourdigits.Pressing the ERASE button at any time will erasethe last entry and move the cursor to the previousentry (to the left).

3 After all four digits have been entered,press the F2(ENTER) button.If the 4 digit number entered matches theregistered password then the startup messagewill appear and the recorder will start up.

Entry column

Cursor

Unlock DeviceEnter Password




ENTER

F2 button


PLAY/OK

Device L

ock F

un

ction

39

3

Device Lock Function


Device isLocked

09 : 59

Authentication Halt Mode

If there is no password match after fivetries the recorder will enter passwordinput halt mode for ten minutes.After ten minutes have passed themismatch history will be erased and itwill once again return to the passwordinput screen.

Device L

ock F

un

ction

40

3

Locking Files (Lock)

When a file is set to [Lock], will appear onthe display, allowing you to prevent importantfiles from accidental erase. Furthermore, thefile will not be erased even when all files withina folder are erased.

1 Select the file you want to Lock.

2 Select [Lock] at the [File Menu] screen, thenpress the PLAY/OK or 9 button.Refer to P.33 regarding each menu item settings.

Lo

cking

Files

3 Press the + or – button to select [On]or [Off].On...Locks the file and prevents it frombeing erased.

appears on the display.

Off...Unlocks the file and allows it to be erased.

4 Press the PLAY/OK button to complete thesetup screen.[File Lock On] or [File Lock Off] will light up onthe display, and it will return to the [File Menu]screen.

If you press the 0 or F1(BACK) button thesetting will be cancelled and it will return to the[File Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.


PLAY/OK

F1, F3 button


BACK EXIT

File Menu

PendingPriority

LockWork TypeInformation

029 / 030

BACK EXIT

Lock

OnCOff

029 / 030

BACK EXIT

Lock

OnCOff

File Lock On

029 / 030

FOLDER PRIOR MENU

DS3400E

QP CONF


41

3

Pending Files (Pending)

When you set [Pending] to the file, the file becomes“Pending file” and the editing sign of will appearon the display. If “Download file” is set to “Finishedfile” by DSS Player, the [Pending] file is nottransferred and only [Finished] file (edited file) willbe transferred to your PC.For details, see “Recording” in the “Customizing theRecorder” ( P.58).

1 Select [Pending] at the [File Menu] screen,then press the PLAY/OK or 9 button.Refer to P.33 regarding each menu item settings.

2 Press the + or – button to select[Pending] or [Finished].Pending...Sets to a file of “Editing” and appearson the display.Finished...Sets to a file of “already edited”.

3 Press the PLAY/OK button to completethe setup screen.[Pending Set] or [Finished Set] will light up on thedisplay, and it will return to the [File Menu] screen.

If you press the 0 or F1(BACK) button the settingwill be cancelled and it will return to the [File Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.


F1, F3 button


BACK EXIT

File Menu

PendingLock

Priority


029 / 030

BACK EXIT

Pending

PendingFinished

029 / 030

BACK EXIT

Pending

Finished

Pending Set

029 / 030

FOLDER PRIOR MENU

DS3400E

QP CONF


PLAY/OK

Pen

din

g F

iles

42

3

Performing the Setting from the Menu

1 Select the file which you would like toset the Priority level for.

2 Select [Priority] at the [File Menu]screen, then press the PLAY/OK or 9button.

3 Press the + or – button to select [Set]or [Cancel], then press the PLAY/OKbutton.[Set]...High Level.[Cancel]...Normal Level.

Setting Priority Levels (Priority)

Settin

g P

riority L

evels

F2 button

PLAY/OK,+, –,9 button

a Priority indicator

By default, F2 button is programmed withPriority function. The setting can also beperformed from the menu.You can set a priority level on each filerecorded. You can choose between “HIGH”and “NORMAL” The default is Normal level.

To Set a Priority Level on a File

To Set the F2(PRIOR) Button

1 Select the file you want to perform thesetting on, then press the F2(PRIOR)button.Each time the F2(PRIOR) button is pressed thePriority level will change (HIGH/NORMAL). Whenthe HIGH level setting is selected, will appearon the display.Perform the setting in the same manner aftercreating a New file.

029 / 030

FOLDER PRIOR MENU

DS3400QP DICT

0 H 00M 00 s15 H 22 M 40s

a

BACK EXIT

File Menu

PendingLock

Priority


029 / 030

BACK EXIT

E

Priority

SetCancel

PLAY/OK

43

3

Setting the Author ID and Work Type

Every file recorded on the recorder will includethe Author ID and Work Type as part of itsheader information. To create multiple AuthorIDs and Work Types on the recorder, use thebundled DSS Player software to create andupload a Data list (list of Author IDs and WorkTypes) to the recorder. For more details, referto the Online help for DSS Player ( P.63).By default the Author ID is set to “DS3400”.

Setting an Author ID

1 Turn ON the recorder.When [Prompt for author ID at Power-on.] hasbeen set through DSS Player (P.59), theregistered Author ID List will appear.

2 Press the + or – button to select theAuthor ID that you want to assign to therecorder from the ID list.

3 Press the PLAY/OK button to set the ID.When more than one Author ID exist on therecorder, the ID list will be displayed.

ID 1

ID 2

ID 3

ID10

Author List

EXIT

Author IDAUTHOR AAUTHOR B

AUTHOR DAUTHOR EAUTHOR F

AUTHOR CF1,F2,F3button


Note• Up to 10 Author ID entries can be registered (up to a

maximum of 16 characters).

Settin

g th

e Au

tho

r ID an

d W

ork Typ

e

PLAY/OK

44

3


Setting the Work Type

Up to 10 Work Types can be registered in theDSS Player software and uploaded to therecorder. Each Work Type can have up to 10Option Items associated with it. The WorkTypes and Option Items can be used on therecorder to populate the recording file headerinformation. Refer to the Online Help for DSSPlayer ( P.63) regarding registration/set updetails and Option Item through DSS Player.

1 While the recorder is stopping mode,press the NEW button.When [Prompt for Worktype ID on newrecordings.] has been set through DSS Player (P.59), the Work Types uploaded to the recorderwill appear in a list.

2 Press the + or – button to select aWork Type from the Work Type list.

3 Press the PLAY/OK button to select theWork Type.The selected Work Type and a maximum of 10Option Items registered for that Work Type willbe recorded in the New File header information.When the item of Option Item Label within theselected Work Type is possible to set for Valueinput, it will take you to the file information inputscreen ( P.45). For more details, refer to theOnline help for DSS Player ( P.63).

Editing the Work Type

The Work Type information of the recorded oruploaded files can be edited with the menusettings of the recorder ( P.33)

1 Select the file you want to edit its WorkType information ( P.36).

2 Select [Work Type] at the [File Menu]screen, then press the PLAY/OK or 9button.The Work Type setting screen will appear.

3 Press the F2(EDIT) button.The modification method confirmation screen willappear.

4 Press the + or – button to select [EditWork Type] or [Select From Work TypeList], then press the PLAY/OK button.Edit Work Type...This will take you to the fileinformation input screen ( P.45) and allow youto modify the Work Type information that has beenrecorded for the file.Select from Work Type List...You can re-selectWork Type from the Work Type list.

Settin

g th

e Au

tho

r ID an

d W

ork Typ

e

Work Type List

Type 1

Type 2

Type 3

Type 10

SCAN EXIT

E

029/030W o r k T y p e 1W o r k T y p e 2

W o r k T y p e 4W o r k T y p e 5W o r k T y p e 6

W o r k T y p e 3

BACK EXIT

File Menu

PendingLock

Priority


EDIT EXIT

029/030Work TypeLetterReference No

Subject

BACK

EXIT

E

029/030Work TypeMRI

1 2 3 4 5 6 7 8 9 0 1 2 3 4DEP

BACK

Select FromWork Type List

Edit Work Type

45

3

Inputting Option Item Value

1 Press the + or – button on the fileinformation input screen to select thetargeting Option Item, then press thePLAY/OK button.The input screen will be displayed.When inputting an Option Item value into a Newfile or the file with a re-selected Work Type, onlyeligible input characters as specified in the DSSPlayer can be entered.

2 Entering characters.Enter characters through the following method.

Character selection+, –, 0, 9 button... Select the characterstring (numbers, alphabets or symbols) displayedin the Keyboard window to move the cursor up,down, left and right by pressing.

Character confirmationPLAY/OK button... Use this button to confirmyour selection.

Moving the entry columnWhen pressing the + button if the cursor is on topof the Keyboard window, the cursor will disappear.An Entry column within the input value display areawill change from flashing to lighting. The Entrycolumn can be moved when it is lit.9 button... Each press of the button moves theEntry column one space to the next (right). TheEntry column can be moved up to the space next(right) to the last character.0 button... Each press of the button moves theEntry column one space to the previous (left). TheEntry column can be moved up to the first character.

Settin

g th

e Au

tho

r ID an

d W

ork Typ

e

– button...The Entry column changes fromlighting to flashing. The cursor is lit on the “0”string within the keyboard Window, and makescharacter selection available.

Entry is performed by insert entry. When thecharacter in the Entry column has already beenfinalized, the character after the cursor will moveone column to the right.

Maximum entered character countThe Option item value can be entered up to thenumber of characters specified below. Presetdefault values can also be set for the option itemsto simplify data entry process.

Option Item Value... 20 characters

Cancelling the entered contentsPress the F1(BACK) button to select [Yes],then press the PLAY/OK button duringentry...This will erase the entered contents forthis item and return you to the File informationinput screen.

Press the F3(EXIT) button to select [Yes], thenpress the PLAY/OK button during entry... Thiswill erase all of the finalized contents for the items,and the recorder will return to stopped state in theNew file or the state before entering Menu settings.

3 Press the F2(FINISH) button.The recorder will return to the File informationinput screen.When you create a New File and input a WorkType, press the F2 (FINISH) button again in theFile information screen to get entered into the stopstate in the New File.

a Input value display areab Keyboard windowc Entry columnd Cursor


SCAN FINISH EXIT

E

029/030Work TypeLetterReference No

Subject012

File informationinput screen

Option Item valueinput screen

FINISH EXIT

E0 1

BACK

Reference No

c

FINISH EXIT

E0 1

0 1 2 3 4 5 6 7 8 9 # , - &

BACK

Reference No

OPQRSTUVWXZ_@ABCDEFGHIJKLMN

a

b

d

46

3

Locating a Verbal Comment

2 While playing back a file, press and holdthe 9 or 0 button.The recorder stops for 1 second when it reachesthe Verbal Comment.

Clearing an Verbal Comment

3 While playing a Verbal Comment, pressthe ERASE button.

4 Press the + button to select [Clear],then press the PLAY/OK button.The Verbal Comment is erased.

029 / 030

VERBAL DISPLY INDEX

DS3400QP DICT

10 M 56 s

Verbal Comment 22M 40 s

E F

029 / 030

INSERT SPEED INDEX

DS3400QP DICT

10 M 56 s

Verbal Comment 22M 40 s

029 / 030

DS3400QP DICT

Verbal Comment

CancelClear

F1 button

PLAY/OK, +,9, 0button

Notes• Up to 32 Verbal Comment can be set in a file.• When a file is locked or set to read-only, or when the

SD card lock is enabled Verbal Comment cannot beerased. Clear the settings before erasing.

• When the recorder has been set to DSS Classic modeVerbal comments cannot be recorded.For details, see “Recording” in the “Customizing theRecorder” ( P.58).

Verbal Comment

The data recorded with the F1(VERBAL)button being pressed during recording, isrecorded as a Verbal comment position (aposition within a file) in the header.It is possible to instantly search and play backVerbal comment sections through DSS Player,thereby making it useful for things like givinginstructions to transcriptionists.

Setting a Verbal Comment

1 While the recorder is recording mode,press and hold the F1(VERBAL) button,then release it when you want to stop.Audio recorded while continuing to hold theF1(VERBAL) button will be recorded as VerbalComment.

ERASEbutton

PLAY/OK

Verb

al Co

mm

ent

47

3

Index Marks

Index marks can be placed in a file duringrecording or playback. Index marks are usedto provide a quick and easy way to identifyimportant or significant parts within the file.

PLAY/OK

Setting an Index Mark

1 While the recorder is recording or inplayback mode, press the F3(INDEX)button to set an Index mark.An index number appears on the display.

Locating an Index Mark

2 While playing back a file, press and holdthe 9 or 0 button.The recorder stops for 1 second when it reachesthe Index mark.

Clearing an Index Mark

3 Locate the Index mark you want to clear.

4 While the index number appears forapproximately 2 seconds on the display,press the ERASE button.The Index mark is erased.

Ind

ex Marks

F3 button

9, 0button

ERASEbutton

029 / 030

INSERT SPEED INDEX

DS3400QP DICT

3H 10 M 56 s22M 40 s

Index 01 Set

029 / 030

INSERT SPEED INDEX

DS3400QP DICT

3H 10 M 56 s 22M 40 s

Index 01 Clear

029 / 030

INSERT SPEED INDEX

DS3400QP DICT

3H 10 M 56 s22M 40 s

Index 01

Notes• Up to 32 Index marks can be set in a file.• When a file is locked or set to read-only, or when the

SD card lock is enabled Index mark cannot be erased.Clear the settings before erasing.

48

3

Lan

gu

age

Language (Language)

You can select the display language for thisrecorder.The selectable language varies depending onthe countries where the product waspurchased.

1 Select [Language] at the [Display Menu]screen, then press the PLAY/OK or 9button.Refer to P.33 regarding each menu item settings.

BACK EXIT

Display MenuBacklight

12

ContrastLEDLanguage

PLAY/OK PLAY/OK,+, –,9, 0button

2 Press the + or – button to set the language.English...Displays in English.Deutsch...Displays in German.Français...Displays in French.Español...Displays in Spanish.Italiano...Displays in Italian.Русском...Displays in Russian.

3 Press the PLAY/OK button to completethe setup screen.The displayed language is changed and will returnto the [Display Menu] screen.

If you press the 0 or F1(BACK) button thesetting will be cancelled and it will return to the[Display Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.


BACK EXIT

Language

English

BACK EXIT

Language

English

EnglishSet

F1, F3 button

Note• The selectable language varies depending on the

countries where the product was purchased.

49

3

2 Press the + or – button to select [On]or [Off].On...Backlight is enabled.Off...Backlight is disabled.

3 Press the PLAY/OK button to completethe setup screen.[On Set] or [Off Set] will light up on the display, andit will return to the [Display Menu] screen.

If you press the 0 or F1(BACK) button thesetting will be cancelled and it will return to the[Display Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.


Backlig

ht

Backlight (Backlight)

When the display backlight is set to [On], thebacklight will light up for about 10 secondswhen a button is pressed.This is useful in that it allows you to check thedisplay even in dark locations.

1 Select [Backlight] at the [Display Menu]screen, then press the PLAY/OK or 9button.Refer to P.33 regarding each menu item settings.

BACK EXIT


12

ContrastLEDLanguage

BACK EXIT

Backlight

OnOff

BACK EXIT

Backlight

OnOff

OnSet


F1, F3 button

50

3

2 Press the + or – button to select [On]or [Off].On...LED light will be set.Off...LED light will be cancelled.

3 Press the PLAY/OK button to completethe setup screen.[On Set] or [Off Set] will light up on the display, andit will return to the [Display Menu] screen.

If you press the 0 or F1(BACK), the setting willbe cancelled and it will return to the [Display Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.


LE

D

LED (LED)

You can set it so the Record indicator light doesnot turn on.


1 Select [LED] at the [Display Menu]screen, then press the PLAY/OK or 9button.Refer to P.33 regarding each menu item settings.

BACK EXIT


12LEDContrast

Language

BACK EXIT

LED

OnOff

BACK EXIT

LED

OnOff

OnSet

LED(Recordindicator light)

F1, F3 button

51

3

LC

D C

on

trast Ad

justm

ent

LCD Contrast Adjustment (Contrast)

Display contrast can be adjusted from level 01to 12.

1 Select [Contrast] at the [Display Menu]screen, then press the PLAY/OK or 9button.Refer to P.33 regarding each menu item settings.

BACK EXIT


12

ContrastLEDLanguage


2 Press the + or – button to set thecontrast level.You can adjust the LCD display contrast level from01 to 12.

3 Press the PLAY/OK button to completethe setup screen.The set contrast level lights up and will return tothe [Display Menu] screen.

If you press the 0 or F1(BACK), the setting willbe cancelled and it will return to the [Display Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.


BACK EXIT

Contrast+

-

Level06

BACK EXIT

Contrast+

-

Level06

Level 06Set

F1, F3 button

52

3

2 Press the + or – button to select [On]or [Off].On...System sounds are enabled.Off...System sounds are disabled.

3 Press the PLAY/OK button to completethe setup screen.[On Set] or [Off Set] will light up on the display, andit will return to the [Device Menu] screen.

If you press the 0 or F1(BACK) button the settingwill be cancelled and it will return to the [Device Menu].Pressing the F3(EXIT) button will cancel thecontents being set and take you out of the MENU.


System Sounds (Beep)

System

So

un

ds

When this is set to [On], the recorder beeps toalert you to button operations or warn you oferrors.


1 Select [Beep] at the [Device Menu]screen, then press the PLAY/OK or 9button.Refer to P.34 regarding each menu item settings.

BACK EXIT

Device Menu

12

Cue/Rev SoundBeep

Reset SettingsUSB ClassTime & DatePower Save

BACK EXIT

Beep

OnOff

BACK EXIT

Beep

OnOff

OnSet

F1, F3 button

53

3

Cue/Rev Sound (Cue/Rev Sound)

1 Select [Cue/Rev Sound] at the [DeviceMenu] screen, then press the PLAY/OKor 9 button.Refer to P.34 regarding each menu item settings.

2 Press the + or – button to select [On]or [Off].On...The Cue(Cue)/Review(Rev) playback tone is On.Off...The Cue(Cue)/Review(Rev) playback tone is Off.

3 Press the PLAY/OK button to completethe setup screen.[On Set] or [Off Set] will light up on the display, andit will return to the [Device Menu] screen.




BACK EXIT

Device Menu

USB ClassReset Settings

BeepCue/Rev SoundPower SaveTime & Date

BACK EXIT

Cue/Rev Sound

OnOff

BACK EXIT

Cue/Rev Sound

OnOff

OnSet

F1, F3 button

The playback tone of Cue (Cue) operation andReview (Rev) operation can be set to On orOff (P.28).

PLAY/OK

Cu

e/Rev S

ou

nd

54

3

1 Select [Device Menu] at the [Format]screen, then press the PLAY/OK or 9button.Refer to P.34 regarding the menu’s various settingitems.

2 Press the + or – button to select [Start]option.

3 Press the PLAY/OK button to confirm[Start] selection.

Format

Data will be cleared

Fo

rmattin

g th

e Card

BACK EXIT

Device Menu

Cue/Rev Sound

12

Power SaveTime & DateUSB ClassReset SettingsFormat

BACK EXIT

FormatStartCancel

PLAY/OK PLAY/OK,+, –, 9,button

Cards that have been used in non-Olympusdevices, or cards that are not recognized bythe recorder, must be formatted before theycan be used with the recorder.To familiarize yourself with the formattingprocess, read the steps below.The recorder ’s menu settings cannot beinitialized. The initialization of menu itemsshould be set up through DSS Player or therecorder’s [Reset Settings].

Formatting the Card (Format)

55

3

Fo

rmattin

g th

e Card

To return the recorder’s menu settingsto their original status from the time ofpurchase (initial settings), perform thesetting from [Reset Settings] in the[Device Menu], or perform the sameoperation by using DSS Player.

Initializing the Recorder’s MenuSettings (Reset Settings)

4 Press the + or – button again to select[Start] option.

5 Press the PLAY/OK button again toinitiate the formatting process.

[Format Done] displays when formatting ends.

BACK EXIT

Format

Are You Sure?StartCancel

Format

Format !

Format

Format Done

BACK EXIT

Device Menu

Cue/Rev SoundPower SaveTime & DateUSB ClassReset SettingsFormat

Notes• The time required to format cards differs depending on

the capacity of cards. Do not interrupt the formattingprocess by the following operations. Doing so willdamage the data or card.- Remove the card.- Remove the batteries.

• When the card is formatted, all the stored data, includinglocked files, are erased.

• If an unformatted card is inserted, the recorderautomatically displays the format option in the menu.

• SD cards for which the SD card lock is enabled cannotbe initialized.

• Formatting on the recorder will be Quick Format. If youformat the card, information of file management isrefreshed and the data inside the card is not deletedcompletely. When handing over and disposing the card,be careful about the data leakage from the card. Werecommend the card to be destroyed when you disposethe card.

Formatting the Card (Format)

56

3

Ch

eck System

Info

rmatio

n

Check System Information (System Info.)

System information about the recorder like its[Model Name], [Version] and [Serial] can bedisplayed.In this recorder, you can check the Card Information( P.9) and File Information ( P.37).

PLAY/OK PLAY/OK,9, 0button

1 Select [System Info.] at the [Device Menu]screen, then press the PLAY/OK or 9button.[Model Name] [Version] [Serial] will appear.Refer to P.34 regarding each menu item settings.

2 Press the PLAY/OK, 0 or F1 (BACK)button.


BACK EXIT

Device MenuTime & Date

12

USB ClassReset SettingsFormatCard info.System Info.

BACK EXIT

System Info.

Model NameDS-3400Version1.00Serial123456789

F1, F3 button

57

3

Ch

ang

ing

the U

SB

Class

Changing the USB Class (USB Class)


1 Select [USB Class] at the [Device Menu]screen, then press the PLAY/OK or 9button.Refer to P.34 regarding each menu item settings.

2 Press the + or – button to select[Composite] or [Storage].Composite...In the 3 classes of Storage, USB audioand human interface, USB connection is possible.While USB connection in [composite], the recorder canbe used as the USB speaker and the USB microphone.Storage...USB connection is possible in onlyStorage class.

3 Press the PLAY/OK button to complete thesetup screen.[Composite Set] or [Storage Set] will light up onthe display, and it will return to the [Device Menu]screen.


4 Press the F3(EXIT) or 0 button tocomplete the setting.When this recorder is connected to the computerfor the first time after being changed to“Remote(Composite)”, the driver will be installedautomatically to the computer.

BACK EXIT

Device MenuBeep

Power SaveTime & DateUSB ClassReset Settings

Cue/Rev Sound

BACK EXIT

USB Class

CompositeStorage

BACK EXIT

USB Class

CompositeStorage

CompositeSet

You can set the USB class of this recorder witha USB connection to [Composite] or [Storage].Set to [Composite] when using this recorderas a USB speaker or a USB microphone.

F1, F3 button

58

3

Customizing the Recorder

You can customize various specifications of therecorder when using DSS Player ( P.59).For more details, refer to the Online help forDSS Player ( P.63).

The Recorder’s Customized Settings

Common Settings

You can set the default values for each of therecorder ’s Menu items.

Administrative Settings

GeneralAccessibilityYou can perform various settings related to userauthorization, such as prohibiting both file erasureand MENU settings.

Splash MessageYou can set the contents that appear in themessage which is displayed during startup.

Main Button GuideYou can set the Main Button Guide. Main ButtonGuide shows the Main Button status on the LCDof the recorder.AlarmYou can set occasions for the recorder’s alarm orbeep noise to sound.

Display• You can select a default pattern for display

during recording from 5 patterns.• On the 2nd line of the LCD, you can display

File Name or Work Type instead of Author IDwhich is currently displayed in the NEW, STOP,REC, PLAY, CUE/REV, FF/REW or ERASEmode.

Device SecurityYou can perform various settings related to therecorder’s device lock.• Device lock function ON/OFF.• Settings related to the timing for setting the

device lock.• Password settings.• Changing the number of allowable input errors

(mismatches) for the password.

Author ListYou can perform settings related to the Author,such as Author registration.

Work Type ListYou can perform settings related to the Work Type,such as Work Type registration.

Device FoldersYou can perform various settings related to therecorder’s folders.• Changing the number of folders and folder

name.• Auto Lock setting which locks files recorded in

designated folders.• Encryption Password setting which encrypts

files recorded in designated folders.• Work Type settings for each folder.

RecordingYou can perform various settings related to therecorder’s Dictation.• Recording format (DSS Pro/DSS Classic)

selection.• Recording mode (Overwrite/Append/Insert)

setting.• Settings related to eligible f i les when

downloading to a PC (All files/Finished files).

Programmable ButtonsYou can change the allocated functions for theProgrammable Smart Buttons (F1, F2, F3buttons).

Cu

stom

izing

the R

ecord

er

59

4

4 Managing Files on Your PC4 Managing Files on Your PCD

SS

Player S

oftw

are

DSS Player Software

The DSS Player is a fully featured software tool that provides a simple to use but sophisticatedmethod of managing your recordings. Some of the features of the DSS Player are:• Automatic startup of the application by connecting the device.• Automatic download of Dictation by connecting the device.• Backs up downloaded Dictation (Windows only).• Automatic transmission of downloaded Dictation to addresses specified through e-mail and FTP (Windows only).• Automatic transmission of transcribed documents through e-mail and FTP, as well as Dictation and link management (Windows only).• Voice recorder’s menu setting.• Customize functions on the recorder (Windows only).• Direct recording and editing of existing Dictation through Voice recorder’s button.• Recording Instruction Comments and Verbal comments (Windows only).• Encrypt the Dictation within the folder by encrypting the folder itself (Windows only).

Make sure that your computer meets the minimum requirements listed below. Please checkwith your system administrator or your Olympus Professional Dealer.

60

4

DS

S P

layer So

ftware

Macintosh

Minimum Requirement

DSS Player Software

Windows

Operating System:

CPU:

RAM:

Hard drive space:

Display:

USB port:

Operating System:

CPU:

RAM:

Hard drive space:

Drive:

Display:

USB port:

Audio I/O terminals:

Notes• Macintosh version does not support voice recognition software.• Currently supported OS are listed on our Web page. For the latest information, please visit the Olympus Web site at

http://www.olympus-global.com/en/global/.

Windows 2000 Professional Service Pack 4Windows XP Home edition Service Pack 2,3Windows XP Professional Service Pack 2,3 (32bit/64bit)Windows Vista Home Basic, Service Pack 1 (32bit/64bit)Windows Vista Home Premium, Service Pack 1 (32bit/64bit)Windows Vista Business, Service Pack 1 (32bit/64bit)Windows Vista Enterprise, Service Pack 1 (32bit/64bit)Windows Vista Ultimate, Service Pack 1 (32bit/64bit)Windows Server 2003 (32bit/64bit)

Windows 2000/XP: Intel Pentium III 500MHz processor or moreWindows Vista: Intel Pentium III 800MHz processor or moreWindows Server 2003: Intel Pentium III 550MHz processor or more

Windows 2000/XP: 128MB or more (256MB or more recommended)Windows Vista: 512MB or more (1GB or more recommended)Windows Server 2003: 256MB or more

Dictation Module: 70MB or more;(700MB or more with Microsoft .NET Framework Version 2.0 not installed)

CD or DVD drive

800 x 600 pixels or more, 65536 colors more (16.77 million colors or morerecommended)

With the Dictation Module: One or more free ports available

With the Dictation Module: A Microsoft WDM- or MME-compliant andWindows-compatible sound device

Mac OS X 10.3.9 - 10.5

Power PC G3 500MHz or more/Intel Core Sole/Duo 1.5GHz or more

256MB or more (512MB or more is recommended)

200MB or more

1024 x 768 pixels or more, 32000 colors more

One or more free ports

61

4

Installin

g D

SS

Player S

oftw

areInstalling DSS Player Software

Be sure to confirm the following before installation:• Exit all running applications.• Eject the floppy disk/CD/DVD if you are using one.• If you are running Windows 2000/XP/Vista or Mac OS X on the network, you need to log on as an Administrator.

Windows

For the Windows version, there is aninstallation method for individuals and one foradministrators to install on multiple client PCs.An explanation of the installation method forindividuals installing the software on a singlePC will be provided here.

1 Insert Olympus DSS Player CD into theCD-ROM drive.The installation program will start automatically.If the installation program does not startautomatically, browse your CD-ROM drive andexecute “launcher.exe”.

2 The launcher will startup.Select the language you would like to install fromthe upper-left pull-down menu and click [DSSPlayer Pro Installation].

3 The Install Wizard will begin.Once you have consented to the licensingagreement, enter your name, company name, andlicense ID number (serial number).The license ID number is printed on the licenseID card included inside the recorder package.

4 Proceed with the installation accordingto the instructions on the screen.Select [Select basic settings for DSS PlayerWizard] by using [Individual User Settings].

Macintosh

1 Insert Olympus DSS Player CD into theCD-ROM drive.

2 Double-click the CD icon.

3 Double-click the setup icon.The Install Wizard will begin.Once you have consented to the licensingagreement, follow the instructions on the screento complete the installation.

4 Proceed with the installation accordingto the instructions on the screen.

5 You will be requested to restart, soconduct a restart by following theinstructions.

62

4

Un

installin

g D

SS

Player S

oftw

are

Windows

1 Exit DSS Player program.

2 Click the [start] button on the taskbar.

3 Select [Add/Remove programs] from the[Control Panel].A list of installed applications is displayed.

4 Select [Olympus DSS Player Pro], thenclick the [Change/Remove] button.

5 Proceed with the uninstallationaccording to the instructions on thescreen.

Macintosh

1 Exit DSS Player program.

2 Double-click “DSS Uninstaller” in[Application] = [DSS Player] folder.An uninstaller is displayed.

3 Proceed with the uninstallationaccording to the instructions on thescreen.

Note• The dictation fi les you made are stored in the

[MESSAGE] folder. If you don’t need them, delete them.You can confirm the location of the [MESSAGE] folderby clicking on [Options] in the [Tools] menu beforeuninstalling.

Uninstalling DSS Player Software

63

4

Usin

g O

nlin

e Help

Using Online Help

For information on the DSS Player usage and features, refer to the Online help.To start Online help:

Windows

1 Click the [start] button, then select [AllPrograms], [Olympus DSS Player Pro],[Dictation Module Help].

2 While DSS Player is running, select the[Help] menu, [Contents].

3 While DSS Player is running, press F1on the keyboard.

Macintosh

While DSS Player is running, select [DSSPlayer Help] from the [Help] menu.

Note• Online help is available after the DSS Player is installed

( P.61).

64

4

Connecting Recorder to PC

Co

nn

ecting

Reco

rder to

PC

Connecting to Your PC Using the USB Cable

1 Connect the USB cable to the USB port of the PC.

2 Confirm that the recorder has stopped and connect a USBcable to the connection port on the recorder.If [Remote] is displayed on the recorder, it indicates proper connections.

Once you connect the recorder to your PC, the recorder will be poweredthrough the USB cable.While PC connection, the SD card is recognized as the respectiveremovable disk drive.

Disconnecting from Your PC

1 Click the on the task bar located at the lower-right cornerof the screen. Click [Safely Remove Hardware].The drive letter will differ depending on the PC being used.

2 Disconnect the USB cable.

Macintosh

Windows

1 Move the icon of the recorder's drive displayed on desktop to trashbox by drag and drop.

2 Disconnect the USB cable.

1

65

4

Connecting Recorder to PC

Notes• NEVER remove the card or disconnect the USB cable while the record indicator light is flashing. If you do, the data on

the card will get destroyed.• Some PC’s may not supply sufficient power and the recorder fails to connect. Refer to your PC User’s Manual regarding

the USB port on your PC.• Do not connect the recorder to a PC by using a USB hub. Make sure to connect to a USB port on your PC.• Make sure to push the cable connector all the way in. Otherwise, the recorder may not operate properly.• This is an operational environment for saving the files recorded by this recorder to your PC with USB connection.• Even if operational environment is satisfied, we do not support upgraded OS, the multi-boot environment or self-modified

computers.

Co

nn

ecting

Reco

rder to

PC

66

4

Ru

nn

ing

DS

S P

layer So

ftware

Running DSS Player Software

Macintosh

Disabling Automatic Start

1 Click the Dock’s System Preferences.

2 Click Device Detector.

3 Turn the automatic startup setting Off.

Windows

Manual Start

1 Double click the DSS Player icon for thefolder in [Application] = [DSS Player].All program menu will be displayed.

2 Register user information.The user’s registration screen will be displayedat the time of initial startup. Please input the serialnumber. Please see the seal attached to the CD-ROM package included with the DSS Player, forthe serial number. After the input has ended, click[OK] to complete the registration.

Disabling Automatic Start

1 Right-click the Device Detector in theSystem Tray in the lower right-handcorner of the screen, then select[Settings...].

2 Click [DSS Player Pro Dictation Module].The check mark on [DSS Player Pro DictationModule] disappears.

Manual Start

1 Click the [start] button, then select [AllPrograms].All program menu will be displayed.

2 Select [Olympus DSS Player Pro],then click [Dictation Module].

By default, connecting the recorder to your PC, will start the application automatically. Connect toyour PC Using the Cradle.

67

5

5 Other Practical Use Methods5 Other Practical Use MethodsU

sing

as Extern

al Mem

ory o

f the C

om

pu

ter

Using as External Memory of the Computer

When the recorder is connected to your PC, it will be recognized on your PC as a removable drive.You can view and access the recorder card from My Computer and download data from the card toyour PC using standard windows copy/move and delete commands. You can also upload data fromthe PC to the card in the recorder in the same way.

Example: Copying Data from PC to Card Using Explorer or Finder

1 Connecting the recorder to your PC.For connection procedure, refer to “Connecting to Your PC Using the USB Cable” ( P.64).

2 Open Windows Explorer or Finder window.[Removable disk] is displayed.

3 Copy the data.While the data are being written or copied, the record/play indicator light on the recorder will flash.

4 Unplug the recorder from a computer.

Note• NEVER remove the card or disconnect the USB cable while the record indicator lamp is flashing. If you do, the data on

the card will get destroyed.

68

6

6 Other Information6 Other Information

Alarm

Messag

e List

Alarm Message List

MessageBattery Low

File Protected

Index Full

Folder Full

Erase Error

Card Error

UnsupportedCard

Memory Full

Format Error

System Error

Insert Card

ActionReplace with new batteries ( P.12).

Unlock the file ( P.40).

Erase index marks that are no longerrequired ( P.47).

Erase unnecessary files ( P.29).

Erase unnecessary files ( P.29).

Erase once again.When an Erase Error occurs formatthe card

Insert a compatible card ( P.16).

Please remove the card.

Erase files that are no longer requiredor insert another card.

Reformat the card ( P.54).

This is a malfunction. Contact theplace of purchase or OlympusService Center for repair.

Insert a card ( P.16).

ExplanationBattery power is getting low.

Attempt to delete a locked file.

The file is full of index marks (maximumof 32 marks).

The folder is full of files (maximum of 200files).

The destination folder already has themaximum number of files (200).

An error occurred while erasing.

An incompatible card was inserted.

The card cannot be used with thisrecorder.

The card has no remaining memory.

There was an error while formatting thecard.

System error detected in the recorder.

There is no card inserted.

69

6

Trou

blesh

oo

ting

Troubleshooting

Probable causeThe batteries are not loaded properly.

The batteries are dead.

The recorder is in power off mode.

The recorder is in power off mode.

The batteries are dead.

The card does not have enough memory.

The card is unformatted.

The maximum number of files has beenreached.

The SD card is locked.

The earphone is connected.

The volume level is set to 0.

The file is locked.


The recorder was shaken duringrecording.

The recorder was placed near a cellphone or fluorescent lamp whilerecording or during playback.

The microphone sensitivity is too low.

The maximum number of index marks(32) has been reached.

The file is locked.


Wrong folder.

Sometimes a connection cannot be madewith some PCs running Windows XP orVista.

SymptomNothing appearson the display

Won’t start

Unable to record

No playback toneheard

Unable to erase

Noise heardduring playback

Recording leveltoo low

Unable to setindex marks

Cannot find therecorded file

Cannot connectto a PC

ActionVerify polarity is correct ( P.12).

Replace with new batteries ( P.12).

Turn the recorder ON ( P.14).

Turn the recorder ON ( P.14).

Replace with new batteries ( P.12).

Erase unnecessary files or insertanother card ( P.16, 29).

Format the card ( P.54).

Check another folder.

Unlock the SD card lock ( P.8).

Unplug the earphones to use theinternal speaker.

Adjust the + (Volume) button.



Move the recorder.

Set the microphone sensitivity toConference mode and try again (P.23).

Erase unnecessary index marks( P.47).



Switch to the right folder.

You need to change the PC’s USBsettings. See DSS Player Online helpfor details ( P.63).

70

6

Accessories

Accesso

ries

Headset: E62, E102Stereo headset for your PC. A helpful tool for PC based transcription.

Monaural binaural earphone: E20Noise-cancellation microphone: ME12 (Dictation microphone)Used to get crisp recordings of your own voice by reducing the effects of ambient noise.Recommended to improve the accuracy when using voice-recognition software.

External microphone: ME15A lavalier omnidirectional microphone that clips to clothing. Used to record your own voice orpeople near you.

Highly sensitive noise-cancellation monaural microphone: ME52WThis microphone is used to record sound at a distance while minimizing surrounding noise.

PC transcription kit: AS-5000The AS-5000 transcription kit provides you with a PC-footswitch, a headset and DSS PlayerPro Transcription Module for easy transcription of DSS recordings.

Connecting cord: KA333Use to connect the microphone jack of this unit to a radio or other sound source.

Telephone pickup: TP7Earphone type microphone can be plugged into your ear while phoning. The voice orconversation over the phone can be clearly recorded.

Ni-MH rechargeable battery and charger set: BC400 (Europe only)BC400 comes with an Ni-MH rechargeable battery charger (BU-400) and 4 Ni-MH rechargeablebatteries (BR401) as a pack. This charger can quick charge Olympus AA or AAA Ni-MHrechargeable batteries.

Ni-MH rechargeable battery: BR401High-efficiency rechargeable long life batteries.

71

6

SpecificationsS

pecificatio

ns

SpeakerBuilt-in ø23mm round dynamic speaker

MIC/EAR jackø3.5 mm mini-jack, impedanceMIC 2 kΩ, EAR 8 Ω or more

Maximum working output (3 V DC)250 mW or more (8 Ω speaker)

Input power requirementRated voltage: 5 VBatteries: Two AAA batteries (LR03) or

Two OLYMPUS Ni-MHrechargeable batteries

External dimensions113.5 x 50.0 x 17 mm(without protrusions)

Weight105 g (Including alkaline batteries)

* Specifications and design are subject tochange without notice.

* Battery life is measured by Olympus. Itvaries greatly according to the type ofbatteries used and the conditions of use.

Recording formatDS2 (Digital Speech Standard Pro)

Recording mediaSD-card: 512 MB to 16 GB

Input level -70 dBvSampling frequency

QP mode: 16 kHzSP mode: 12 kHz

Overall frequency responseQP mode: 200 to 7,000 HzSP mode: 200 to 5,000 Hz

Recording time (1 GB Card)QP mode: 77 hours 00 minutesSP mode: 157 hours 50 minutes

Alkaline battery lifeRecording:QP mode: Approx. 24 hoursSP mode: Approx. 30 hours

Playback:All mode: Approx. 13 hours

72

6

Techn

ical Assistan

ce and

Su

pp

ort

Technical Assistance and SupportDS-3400 is part of the Olympus Professional Dictation System. Your dealer is trained totroubleshoot and fix many common problems that you may be having with this system. If youencounter problems using your DS-3400, we recommend that you contact your OlympusProfessional Dealer that sold you the system. If your dealer cannot fix your problem, please callour technical hotline number or send an E-mail.

For customers in the U.S. and CanadaPhone: 1-888-553-4448E-mail: [email protected]

For customers in EuropeE-mail : [email protected]

For customers in Europe

“CE” mark indicates that this product complies with the European requirements for safety,health, environment and customer protection.

This symbol [crossed-out wheeled bin Directive 2006/66/EC Annex II] indicates separatecollection of waste batteries in the EU countries.Please do not throw the batteries into the domestic refuse. Please use the return and collectionsystems available in your country for the disposal of the waste batteries.

This symbol [crossed-out wheeled bin WEEE Annex IV] indicates separate collection of wasteelectrical and electronic equipment in the EU countries. Please do not throw the equipmentinto the domestic refuse. Please use the return and collection systems available in your countryfor the disposal of this product.

Applicable Product: DS-3400

L’indication “CE” signifie que ce produit est conforme aux exigences concernant la sécurité,la santé, l’environnement et la protection du consommateur.

Ce symbole [Poubelle rayée conformément à la directive annexe 2006/66/EC annexe II] indiqueque la collecte des batteries usagées se fait séparement dans les pays EU.Veuillez ne pas jeter les batteries dans les ordures ménagères. Veuillez utiliser les systèmesde collection disponibles dans votre pays pour l’enlèvement des batteries usagées.

Le symbole [poubelle sur roue barrée d’une croix WEEE annexe IV] indique une collecte séparéedes déchets d’équipements électriques et électroniques dans les pays de L’UE. Veuillez nepas jeter l’équipement dans les ordures domestiques. A utiliser pour la mise en rebut de cestypes d’équipements conformément aux systèmes de traitement et de collecte disponiblesdans votre pays.

Produit applicable: DS-3400

La marca “CE” indica que este producto cumple con los requisitos europeos en materia deseguridad, salud, medio ambiente y protección al consumidor.

Este símbolo [Directiva 2006/66/EC Anexo II sobre contenedores] indica que se deben separarlas pilas usadas en los países de la UE.Por favor no tire las pilas en la basura normal. Por favor utilice los sistemas de reciclaje queexistan en su país para tirar las pilas.

Este símbolo [un contenedor de basura tachado con una X en el Anexo IV de WEEE] indicaque la recogida de basura de equipos eléctricos y electrónicos deberá tratarse por separadoen los países de la Unión Europea. No tire este equipo a la basura doméstica. Para el desechode este tipo de equipos utilice los sistemas de devolución al vendedor y de recogida que seencuentren disponibles.

Producto aplicable: DS-3400

U1-BS0239-01AP0812

Declaration of ConformityModel Number: DS-3400Trade Name: DIGITAL VOICE RECORDERResponsible Party: OLYMPUS IMAGING AMERICA INC.Address: 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610,

U.S.A.Telephone Number: 1-888-553-4448

This device Complies with Part 15 of the FCC Rules. Operation is subject to the following twoconditions: (1) This device may not cause harmful interference, and (2) this device must accept anyinterference received, including interference that may cause undesired operation.

Tested To ComplyWith FCC Standards

FOR HOME OR OFFICE USECanadian RFIThis digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatusas set out in the Radio Interference Regulations of the Canadian Department of Communications.

Cet appareil numérique ne dépasse pas les limites de Catégorie B pour les émissions de bruit radioémanant d’appareils numériques, tel que prévu dans les Règlements sur l’Interférence Radio duDépartement Canadien des Communications.

For customers in North and South America

Documents

DIGITAL VOICE RECORDER DS-3400 - letechnologyletechnology.com/files/DS-3400_Manual.pdf · · 2013-08-14Digital Voice Recorder. Please read these instructions for information about