Developing Formal Asset Management Plans ??Developing Formal Asset Management Plansâ€‌ held on February 5-6, ... Jennifer Brandenburg, ... lifecycle cost analysis;

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  • Developing Formal Asset Management Plans A TPCB Peer Exchange

    Location: Columbia, South Carolina

    Date: February 5-6, 2014

    Host Agency: South Carolina Department of Transportation (SCDOT)

    Peer Agencies: Louisiana Department of Transportation and Development (LA DOTD) Minnesota Department of Transportation (MnDOT) North Carolina Department of Transportation (NCDOT)

    Federal Agencies: Federal Highway Administration (FHWA) Federal Transit Administration (FTA) Volpe National Transportation Systems Center (Volpe Center)

    U.S. Department of Transportation Federal Highway Administration Federal Transit Administration

    Transportation Planning Capacity Building Program

  • TPCB Peer Exchange: Developing Formal Asset Management Plans 2

    REPORT DOCUMENTATION PAGE Form Approved OMB No. 0704-0188 Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. 1. AGENCY USE ONLY (Leave blank)

    2. REPORT DATE

    June 2014 3. REPORT TYPE AND DATES COVERED

    Final Report

    4. TITLE AND SUBTITLE Developing Formal Asset Management Plans A TPCB Peer Exchange

    5. FUNDING NUMBERS MJ77300 / HW2LA300

    6. AUTHOR(S)

    Terry Regan; Scott Middleton 7. PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES) U.S. Department of Transportation Research and Innovative Technology Administration John A. Volpe National Transportation Systems Center 55 Broadway Cambridge, MA 02142

    8. PERFORMING ORGANIZATION REPORT NUMBER

    DOT-VNTSC-FHWA-14-05.

    9. SPONSORING/MONITORING AGENCY NAME(S) AND ADDRESS(ES) Federal Transit Administration/Federal Highway Administration Office of Planning & Environment/Office of Planning 1200 New Jersey Avenue, SE Washington, DC 20590

    10. SPONSORING/MONITORING AGENCY REPORT NUMBER

    11. SUPPLEMENTARY NOTES 12a. DISTRIBUTION/AVAILABILITY STATEMENT

    12b. DISTRIBUTION CODE

    13. ABSTRACT (Maximum 200 words)

    This report highlights key recommendations and best practices identified at the peer exchange on Transportation Asset Management Plans (TAMP), held on February 5 and 6, 2014, in Columbia, South Carolina. This event was sponsored by the Transportation Planning Capacity Building (TPCB) Peer Program, which is jointly funded by the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA). 14. SUBJECT TERMS

    Keywords: asset management, asset management plans, MAP-21 15. NUMBER OF PAGES

    22

    16. PRICE CODE

    17. SECURITY CLASSIFICATION OF REPORT

    Unclassified

    18. SECURITY CLASSIFICATION OF THIS PAGE

    Unclassified

    19. SECURITY CLASSIFICATION OF ABSTRACT

    Unclassified

    20. LIMITATION OF ABSTRACT

    Unlimited

  • TPCB Peer Exchange: Developing Formal Asset Management Plans i

    Contents Introduction.................................................................................................................................................... 2

    Overview of the Peer Exchange ................................................................................................................... 3

    GOALS OF THE PEER EXCHANGE .................................................................................................................. 3 SELECTING THE PEERS ................................................................................................................................ 3 FORMAT OF THE EVENT ................................................................................................................................ 3

    Key Concepts in Asset Management ............................................................................................................ 4

    WHAT IS ASSET MANAGEMENT? ................................................................................................................... 4 ASSET MANAGEMENT AND MAP-21 .............................................................................................................. 4 FOCUSING THE CONVERSATION .................................................................................................................... 4 SESSION 1: EXISTING INVENTORY AND ASSET MANAGEMENT SYSTEMS .......................................................... 4 SESSION 2: ASSET MANAGEMENT DATA NEEDS ............................................................................................ 5 SESSION 3: PLANNING FOR ASSET MANAGEMENT SYSTEMS........................................................................... 5 SESSION 4: IMPLEMENTING A FORMAL ASSET MANAGEMENT PLAN ................................................................. 5 DISCUSSING KEY CONCEPTS ........................................................................................................................ 5

    Key Recommendations and Lessons Learned ............................................................................................. 6

    A. PREPARING FOR AN ASSET MANAGEMENT PLAN ................................................................................... 6 B. DEVELOPING A FORMAL ASSET MANAGEMENT PLAN ............................................................................. 6 C. SELECTING ASSET MANAGEMENT SYSTEMS ......................................................................................... 7 D. IDENTIFYING ASSETS FOR THE TAMP ................................................................................................... 9 E. DATA COLLECTION AND ANALYSIS ........................................................................................................ 9 F. EXECUTING THE TAMP ...................................................................................................................... 11 G. COMMUNICATING AND COORDINATING WITH STAKEHOLDERS AND THE PUBLIC ...................................... 12

    Action Planning and Next Steps ................................................................................................................. 14

    About the Transportation Planning Capacity Building (TPCB) Program .................................................... 15

    Appendices ................................................................................................................................................. 16

    A. KEY CONTACTS ................................................................................................................................. 16 B. EVENT PARTICIPANTS ........................................................................................................................ 17 C. PEER EXCHANGE AGENDA ................................................................................................................. 18 D. ADDITIONAL RESOURCES ................................................................................................................... 20 E. ACRONYMS ....................................................................................................................................... 21

  • TPCB Peer Exchange: Developing Formal Asset Management Plans 2

    Introduction

    This report highlights key recommendations and noteworthy practices identified at the peer exchange on Developing Formal Asset Management Plans held on February 5-6, 2014 in Columbia, South Carolina. This event was sponsored by the Transportation Planning Capacity Building (TPCB) Peer Program, which is jointly funded by the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA). Additional information about the TPCB Program is available on page 15 of this report.

    http://www.planning.dot.gov/http://www.fhwa.dot.gov/http://www.fta.dot.gov/planning/metro/planning_environment_2887.html

  • TPCB Peer Exchange: Developing Formal Asset Management Plans 3

    Overview of the Peer Exchange

    Goals of the Peer Exchange The South Carolina Department of Transportations (SCDOT) Office of Planning and Asset Management has been tasked with producing a risk-based transportation asset management plan (TAMP), as required by the Moving Ahead for Progress in the 21st Century Act (MAP-21). The primary goal of this peer exchange was to build the capacity of SCDOT staff to implement a formal asset management process by drawing upon the experiences of the three peer State DOTs. Through this peer exchange SCDOT staff sought to gain a better understanding of the following:

    Coordinating the many disciplines involved in the asset management process, including finance, planning, engineering, and maintenance;

    Integrating several of the Federal- and State-required plans developed by SCDOT; Using asset management principles to make informed funding decisions that extend the service

    life of SCDOTs highway assets; and Developing a formal TAMP that satisfies MAP-21 requirements and meets the unique needs of

    SCDOT.

    Selecting the Peers In advance of the exchange, the TPCB program identified State DOTs that would be ab