Corporate Asset ManagementGeneral Government Committee

ajax.ca March 18, 2019

P u r p o s e

• Background on Asset Management

• Asset Management Legislation Update

• Corporate Asset Management Policy

Short 4 minute video from FCM

https://youtu.be/Wx6YxOZkWZc

B a c k g r o u n d

• Asset Management Plan, February 2017

• Resources

• Data gathering, refinement and analysis

• Steering Committee

• Policy

• Infrastructure for Jobs and Prosperity Act, 2015

• Ontario Regulation 588/17, Asset Management

Planning for Municipal Infrastructure

W h y a n A s s e t M a n a g e m e n t P o l i c y ?

R e g u l a t i o n R e q u i r e m e n t s

• Asset Management Policy

• Process by which asset management plans are considered in budgeting

• Use of levels of service and lifecycle costing as drivers for investment and a basis for decision making

• Monitoring and reporting progress through annual updates to Council

• Reviewing the Asset Management Policy

• Updating the Corporate Asset Management Plan on a five year cycle

W h a t i s a n A s s e t M a n a g e m e n t P o l i c y ?• Tool to mitigate the effect of staff turnover

• Includes additional information on processes

• Organizational commitment to asset management principles and philosophies

• Aligns and integrates asset management

• Embeds asset management principles

• Defines responsibilities and accountabilities

• Formation of a culture that values asset management

K e y L e g i s l a t e d D a t e s

February 2016 - Start of consultation period within the municipal sector

December 2017 – Regulation finalized and enacted

July 1 2019 – Publish Asset Management Policy

July 1 2021 – Enhanced AM Plans for core assets

July 1 2023 – Expanded AM Plans to cover all remaining

infrastructure assets

July 1 2024 – Expanded AM Plans to provide more detail for all

infrastructure assets

• Proposed levels of service for all assets

• TLOS and CLOS

• Stakeholder consultations

L e v e l o f S e r v i c e S t u d yExisting Levels of Service

• Commencing in 2019

• Core assets

• All remaining assets

Proposed Levels of Service

• Support at the department level

• Ensure uniformity of approach across the corporation

• Foster collaborative information sharing

• Corporate asset management subject matter experts

• Department champions

• Corporate wide accountability

A s s e t M a n a g e m e n t S t e e r i n g C o m m i t t e e

steeringcommittee

Ass

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A s s e t M a n a g e m e n t S t e e r i n g C o m m i t t e e

Infrastructure and Asset Management

Subject Matter Expertise Strategic Policy Analysis

Finance

Planning & Development

Operations & Environmental Services

Fire & Emergency Services

Library Services

Recreation & Culture

Planning & Development

Legislative & Information Services

steeringcommittee

Ass

et M

anag

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N e x t S t e p s

• Legislated deadline for policy approval July 1, 2019

• Recommend approval of the Asset Management Policy

• Post Policy on Town website

T H A N K Y O U /Q U E S T I O N S ?Rick ChalmersSupervisor, Infrastructure & Asset Management

Operations and Environmental Services

Town of Ajax

rick.chalmers@ajax.ca

(905) 619-2529, ext. 4212