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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
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Webinar
Time-saving tips for SBMs
Nickii Messer
D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Practical ideas and advice on:
Managing yourself
Organising and prioritising your workload
Saying no!
Handling interruptions
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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Managing time…
“Time is what we want most, but what we use worst” William Penn
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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
“The challenge is not to manage time,
but to manage ourselves” Stephen Covey
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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Pressure and performance
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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Pressure and performance
0 0.5 1 1.5 2 2.5 3 3.5 40
0.5
1
1.5
2
2.5
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3.5Performance
Pressure
Performance
Bored
Optimum performance
stressed
D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Is this you?
I work best under pressure
I feel guilty when taking a lunch break or leaving on time
I regularly find myself with too little to do
I flit from one task to another and keep checking emails
I don’t ask for help if I can’t do/understand something
I tend not to offer help voluntarily
I think – and talk – about work at home
I worry that I won’t be able to complete my work
I promise things I don’t think I can deliver
I tend to blow things out of proportion
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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Say ‘no’!
Saying ‘no’ can be difficult, sticking to it can be even harder...
D E V E L O P I N G E X C E L L E N C E T O G E T H E R
The way we do things
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Pragmatists and Activists
Keen to try things out and like to get involved in new experiences. Like practical concepts that can be applied to their work. Tend to get bored or impatient easily andprefer to jump in, get on with it and worry about the implications afterwards.
Theorists and Reflectors
Like to stand back, looking at the task from different angles. They think the problem through step by step and research, collecting data and information before coming to any conclusion. They are careful, perfectionists who can be rather detached and analytical.
Pragmatists and Activists
Keen to try things out and like to get involved in new experiences. Like
practical concepts that can be applied to their work. Tend to get bored
or impatient easily and prefer to jump in, get on with it and worry about
the implications afterwards.
Theorists and Reflectors
Like to stand back, looking at the task from different angles. They think the
problem through step by step and research, collecting data and information before
coming to any conclusion. They are careful, perfectionists who can be rather
detached and analytical.
Adapted from Honey and Mumford Learning Styles
D E V E L O P I N G E X C E L L E N C E T O G E T H E R
“The first rule of frog eating is this: If you have to eat two frogs, eat the ugliest one first” Eat That Frog, Brian Tracy
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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
“The second rule of frog eating is this: If you have to eat a live frog at all, it doesn’t pay to sit and look at it for very long” Eat That Frog: BrianTracy
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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Priority matrix
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1: IMPORTANT/ URGENTDO NOW
Emergencies, complaints, crises, staff issues, problem resolution
2: IMPORTANT/NOT URGENTPLAN TO DO
Planning, preparation, networking, research, system development
3: NOT IMPORTANT/URGENTREJECT & EXPLAIN
Trivial requests from others, apparent emergencies, ad hoc interruptions (could you justs)
pointless activities
4: NOT IMPORTANT/NOT URGENT
RESIST AND CEASEChatting, gossip, emails, Facebook,
reading irrelevant material, embellishment, over production
From Businessballs.com
D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Multi-tasking
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Focus on one thing at a time:
Our mind works better when focused on one thing. Multitasking may seem a useful skill but we are more productive when completing one task at a time.
Don’t allow or cause interruptions: Set up systems to minimise (causing) interruptions. Get organised!
D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Three lists of 3
Each morning before you start work, make three lists.
1. Three things that you will get done today.
2. Three things that you will get done today if you have time.
3. Three things that will get done eventually.
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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Use planning tools
D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Delegation
“An empowered organisation is one in which individuals have the knowledge, skill, desire and opportunity to personally succeed in a way that leads to collective and organisational success”
Stephen Covey, author of “The 7 Habits of Highly Effective People”
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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Key steps to effective delegation
make colleagues accountable for results
give the person the opportunity to decide how to reach the desired results
transfer some of your own decision-making powers to others
provide supervision and resources to enable others to do the job
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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Barriers to delegation
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D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Take a look at the full agenda and register your place at: www.oeconferences.com/SBMLive15
Leading School and Academy Business
Management
24th February 2015 London
Round-table workshops – Informative breakout workshops on a choice of 15 hot topics
Networking – Peer-to-peer solution sharing to ensure you remain efficient
Expert knowledge – Expert knowledge from leaders in the field of School Business Management
At this unique event you will not sit there and be talked at – our round-table sessions will provide opportunities to share concerns and successes and come away with
practical ideas from both experts and peers.
D E V E L O P I N G E X C E L L E N C E T O G E T H E R
Find more resources at:
http://www.optimus-education.com/knowledge-centre/school-business-management
Follow us: @BusinessOE
Quest ions & Answers
