Determining Software Competencies Microsoft Word

Determining Software Determining Software CompetenciesCompetencies

Microsoft WordMicrosoft Word

Word WallWord Wall

This Word Wall has a lot of technical vocabulary, This Word Wall has a lot of technical vocabulary, therefore much of the new terminology is not therefore much of the new terminology is not included in your dictionaries.included in your dictionaries.

Word Wall Sentences and Questions:Word Wall Sentences and Questions: After you write the definition of each term, write a After you write the definition of each term, write a

sentence using the new terms, or sentence using the new terms, or make up one 5W question using the key term as a make up one 5W question using the key term as a

answer (e.g., What is software? What do you call answer (e.g., What is software? What do you call information that appears as numbers?).information that appears as numbers?).

For some vocabulary, write the meaning and include For some vocabulary, write the meaning and include the instructions on how to perform the function. the instructions on how to perform the function.

Verbs Used for Computer Verbs Used for Computer SoftwareSoftware

Complete “Handout 2.2: Verbs Used Complete “Handout 2.2: Verbs Used for Computer Software”.for Computer Software”.

Verbs:Verbs: to formatto format

to arrange the pages of a book or the to arrange the pages of a book or the information on a computer etc. into a information on a computer etc. into a particular design:particular design:

technicaltechnical to organize the space on a computer to organize the space on a computer DISK so that information can be stored on itDISK so that information can be stored on it


to surfto surf to look quickly through to look quickly through

information on the Internet information on the Internet for anything that interests for anything that interests youyou

to navigateto navigate to find your way around on a to find your way around on a

particular website, or to move particular website, or to move from one website to another.from one website to another.

Sentence Example: Sentence Example: The The magazine's website is easy to magazine's website is easy to navigate.navigate.

NOTE:

Both terms mean to look through

But to surf refers to looking through the whole Internet

And to navigate refers to looking through one website or from one website to another website


to processto process to deal with information using a computerto deal with information using a computer

Sentence Example: The new network will enable Sentence Example: The new network will enable data to be processed more speedily.data to be processed more speedily.

to searchto search to use a computer to find informationto use a computer to find information


to log onto log on to do the necessary actions on a computer to do the necessary actions on a computer

system that will allow you to begin using it.system that will allow you to begin using it. Sentence Example: You need to log on to your Sentence Example: You need to log on to your

home page.home page. log off/out log off/out

to stop using a computer system by giving it to stop using a computer system by giving it particular instructionsparticular instructions

Functions and FeaturesFunctions and Features

Lets look at some functions and Lets look at some functions and features that we have used and features that we have used and some new ones.some new ones.

Font and StylesFont and Styles

Font Font a set of letters of a particular size and style a set of letters of a particular size and style

used on a computer screen.used on a computer screen.

Font and StylesFont and Styles StylesStyles

a style is a set of a style is a set of formatting formatting characteristics, such as characteristics, such as font name, size, color, font name, size, color, paragraph alignment paragraph alignment and spacing. and spacing.

Some styles even Some styles even include borders and include borders and shading. shading.

When you use styles to When you use styles to format your document, format your document, you can quickly and you can quickly and easily apply a set of easily apply a set of formatting choices formatting choices consistently throughout consistently throughout your document.your document.

Font and StylesFont and Styles

Lets examine some fonts and styles.Lets examine some fonts and styles. Handout 2.4 a: Keyboarding Skills: Handout 2.4 a: Keyboarding Skills:

Match Adjectives with Font Size, andMatch Adjectives with Font Size, and Handout 2.4c: Keyboarding Skills: Handout 2.4c: Keyboarding Skills:

Practice with Font Style and Size.Practice with Font Style and Size.

Font and StylesFont and Styles Handout 2.4a: Keyboarding Skills: Match Handout 2.4a: Keyboarding Skills: Match

Adjectives with Font SizeAdjectives with Font Size 2 a. Which font size would you use to make a For 2 a. Which font size would you use to make a For

Sale sign?Sale sign? Very big fontVery big font

2 b. Which font size might you use for a business 2 b. Which font size might you use for a business card?card?

Very small fontVery small font 2 c. Is it a good idea to use font size 8 for an 2 c. Is it a good idea to use font size 8 for an

essay?essay? No, because people will not be able to read your essay. No, because people will not be able to read your essay.

Size 11 to 12 is acceptable.Size 11 to 12 is acceptable.

Font and Styles

From Word to PowerPointFrom Word to PowerPoint Just because the font size that you have Just because the font size that you have

chosen suits the MS Word document, does chosen suits the MS Word document, does not mean it will suit MS PowerPoint not mean it will suit MS PowerPoint presentation.presentation.

Size 30: HelloSize 30: Hello Size 25: HelloSize 25: Hello Size 20: HelloSize 20: Hello Size 15: HelloSize 15: Hello

Font and StylesFont and Styles Handout 2.4c: Keyboarding Skills: Practice with Font Style Handout 2.4c: Keyboarding Skills: Practice with Font Style

and Sizeand Size 2. Look at both samples. Which one is easier to read? Why? 2. Look at both samples. Which one is easier to read? Why?

Sample 2. Its easier to read because it looks neat.Sample 2. Its easier to read because it looks neat. 3. Did you like the look of all the different font sizes? 3. Did you like the look of all the different font sizes?

Explain your answers, giving reasons.Explain your answers, giving reasons. No, because its difficult to read. Its confusing because you No, because its difficult to read. Its confusing because you

think the biggest font is the most important, and the think the biggest font is the most important, and the smaller font is less important.smaller font is less important.

4. Do you think the letters in Sample 2 look better? Why or 4. Do you think the letters in Sample 2 look better? Why or why not?why not?

Yes, because it looks neat and its easier to read. All the Yes, because it looks neat and its easier to read. All the text is important because it is all the same size. text is important because it is all the same size.

ToolbarsToolbars ToolbarsToolbars

a row of small pictures at the top of a a row of small pictures at the top of a computer screen that allow you to do computer screen that allow you to do particular things in a document.particular things in a document.

Lets use the drawing toolbarLets use the drawing toolbar Handout 2.5b: Using the Toolbar .Handout 2.5b: Using the Toolbar .

Word-Processing Word-Processing Competency ChecklistCompetency Checklist

Complete the Handout 2.7: Word-Complete the Handout 2.7: Word-Processing Competency ChecklistProcessing Competency Checklist Place a check mark beside only those Place a check mark beside only those

items that you can do with no additional items that you can do with no additional learning or guided practice.learning or guided practice.

Add to the task list, in the space Add to the task list, in the space provided, if you have learned a function provided, if you have learned a function not shown on the checklist.not shown on the checklist.

BulletsBullets BulletsBullets

create lists of words or short phrases.create lists of words or short phrases. Lists are very useful things to have in a Lists are very useful things to have in a

document:document: For example: can use to summarize For example: can use to summarize

information to make it easier to understand information to make it easier to understand and digest, andand digest, and

Can use numbered lists to show aCan use numbered lists to show a sequence sequence of information (use a bulleted list if of information (use a bulleted list if sequence is not important), etc.sequence is not important), etc.

BulletsBullets

Instructions - 2 Instructions - 2 optionsoptions

1.1. Short-cut Short-cut

2.2. Format Format Bullets Bullets and Numberingand Numbering

BulletsBullets InstructionsInstructions

To To customizecustomize

Format Format Bullets and Bullets and Numbering Numbering Customize Customize Character Character

You can You can choose choose any of the any of the ‘Winglings’‘Winglings’

Insert Date and Page Insert Date and Page NumberNumber

InstructionsInstructions Insert Insert Date Date

Chose which date Chose which date format you would format you would like.like.

Insert Insert Page Page NumbersNumbers

Chose where do Chose where do you want to place you want to place the page number.the page number.

IndentIndent

IndentIndent to start a line of writing further towards to start a line of writing further towards

the middle of the page than the other the middle of the page than the other lines.lines.

InstructionsInstructions At the beginning of the sentence, hit the At the beginning of the sentence, hit the

TabTab key. key.

MarginMargin

MarginMargin the empty the empty

space at the space at the side of a pageside of a page

Top and Top and bottom bottom margin: 1 inchmargin: 1 inch

Right and left Right and left margin: 1.25 margin: 1.25 inchesinches

MarginMargin

InstructionsInstructions File File Page Setup Page Setup

Margins Margins

OrientationOrientation

OrientationOrientation the position of the position of

the pagethe page LandscapeLandscape

PortraitPortrait

Insert Page BreakInsert Page Break

InstructionsInstructions Insert Insert Break Break

Page BreakPage Break

HelpHelp

HelpHelp get the Help you need to get the Help you need to

accomplish your tasks.accomplish your tasks. The way that you navigate the Help The way that you navigate the Help

window is much the same way that window is much the same way that you navigate the Internet in a Web you navigate the Internet in a Web browser (e.g. Internet Explorer).browser (e.g. Internet Explorer).

Help is installed on your computer Help is installed on your computer when you install an Office program, when you install an Office program, and you can get additional Help and you can get additional Help content from Microsoft Office Online. content from Microsoft Office Online.

HelpHelp

InstructionsInstructions Help Help Microsoft Office Word Help Microsoft Office Word Help

Search for: Search for: write what you are looking for.write what you are looking for.

For example: write double space, and press Enter.For example: write double space, and press Enter.

Find and ReplaceFind and Replace

Find and ReplaceFind and Replace find and replace text, formatting, find and replace text, formatting,

punctuation marks, and other items.punctuation marks, and other items. You can also find and replace noun or You can also find and replace noun or

adjective forms or verb tenses.adjective forms or verb tenses.

Find and ReplaceFind and Replace

InstructionsInstructions FindFind

Edit Edit Find Find Type what you are looking for.Type what you are looking for.

ReplaceReplace Edit Edit Replace Replace

Type what you are looking for.Type what you are looking for. Type what you want to replace it with.Type what you want to replace it with.

Align TextAlign Text

AlignAlign to arrange text in relation to arrange text in relation

to the margins.to the margins. Vertical alignment Vertical alignment

determines the position of determines the position of the text within a section of a the text within a section of a document relative to the top document relative to the top and bottom margins.and bottom margins.

used to create a cover page used to create a cover page or title page for a documentor title page for a document


AlignAlign Horizontal alignment decides where the Horizontal alignment decides where the

edge of the paragraph appearance: edge of the paragraph appearance: left-aligned text, left-aligned text, right-aligned text, right-aligned text, centered text, or centered text, or justified text (which is aligned evenly along justified text (which is aligned evenly along

the left and right margins.)the left and right margins.)


InstructionsInstructions Align horizontallyAlign horizontally

Short-cutShort-cut


InstructionsInstructions Align verticallyAlign vertically

File File Page Setup Page Setup Layout Layout

Choose which Choose which vertical alignment vertical alignment you want. you want.

BordersBorders

Borders a band along or

around the edge of something.

BordersBorders

Instructions Format

Borders and Shading Page Borders

Choose which boarder do you want, art or a line

WordArtWordArt

WordArtWordArt

InstructionsInstructions In Word document called “How to use In Word document called “How to use

WordArt.doc” in the Unit 3 folder in WordArt.doc” in the Unit 3 folder in Student ShareStudent Share

Spelling and GrammarSpelling and Grammar

Every word-processor software Every word-processor software program has a selling and grammar program has a selling and grammar checker.checker.

Spelling and GrammarSpelling and Grammar

InstructionsInstructions Short-cut Short-cut

Right click on Right click on the word with the word with the green or the green or red underlinered underline

Tools Tools Spelling and Spelling and GrammarGrammar

Why You Should Never Depend Why You Should Never Depend on Your Computer’s Spell-on Your Computer’s Spell-

checkerchecker Can you Can you ONLYONLY reply on spell-check reply on spell-check

and grammar check?and grammar check? It is very tempting to rely on it to It is very tempting to rely on it to

make sure that every word you’ve make sure that every word you’ve written is correctly spelt. written is correctly spelt.

However, there are several different However, there are several different reasons why you should never reasons why you should never depend entirely on your computer’s depend entirely on your computer’s spell-checker.spell-checker.


checkerchecker 1. Spell checkers can only detect if words 1. Spell checkers can only detect if words

are spelled correctly, not if they are are spelled correctly, not if they are used correctlyused correctly Example: Example: Spell check will not fined Spell check will not fined

words witch are miss used butt spelled words witch are miss used butt spelled rite! rite! An ordinary spell checker will find few or no An ordinary spell checker will find few or no

errors in the above sentence. errors in the above sentence.

More example, a spell-checker doesn’t More example, a spell-checker doesn’t understand the difference between understand the difference between ‘wed’ and ‘web’, or ‘can’ and ‘ban’.‘wed’ and ‘web’, or ‘can’ and ‘ban’.

2. Spell check cannot help you with some 2. Spell check cannot help you with some proper names, such as Heston or Jolie. proper names, such as Heston or Jolie.


checkerchecker 3. Spell check will not detect the 3. Spell check will not detect the

improper use of homonyms, such as improper use of homonyms, such as their and there, witch and which, their and there, witch and which, where and were.where and were.

4. Spell check may flag words as errors 4. Spell check may flag words as errors which are indeed correct.which are indeed correct.

5. Spell check does not always offer 5. Spell check does not always offer useful spelling suggestions for useful spelling suggestions for severely misspelled words. severely misspelled words. Example: inpaiblesExample: inpaibles

6. Spell check doesn’t know if you’ve 6. Spell check doesn’t know if you’ve missed a word out entirely. missed a word out entirely. Missing out the words ‘no’ or ‘not’ can Missing out the words ‘no’ or ‘not’ can

totally change the meaning of a sentence. totally change the meaning of a sentence. 7. 7.

7. The same is true of punctuation. 7. The same is true of punctuation. A few months ago, in Canada, a misplaced A few months ago, in Canada, a misplaced

comma in a contract cost a communication comma in a contract cost a communication company over two million dollars.company over two million dollars.


checkerchecker


checkerchecker More examples, the following are some More examples, the following are some

commonly misused words that standard commonly misused words that standard spellcheckers will not catch: spellcheckers will not catch: advise/advice; advise/advice; loose/lose; loose/lose; passed/past; passed/past; dessert/desert; dessert/desert; weather/whether; weather/whether; then/than; and then/than; and site/sight/cite.site/sight/cite.


checkerchecker Unfortunately, the grammar checker Unfortunately, the grammar checker

are also limited. are also limited. The limitations have nothing to do The limitations have nothing to do

with technology or software, but with technology or software, but rather are caused by the nature of rather are caused by the nature of grammar itself. grammar itself.


checkerchecker For example, the grammar checker will detect For example, the grammar checker will detect

no problems with the following passage. no problems with the following passage. 1.1. Marketing are bad for brand big and small. Marketing are bad for brand big and small.

2.2. You Know What I am Saying? You Know What I am Saying?

3.3. It is no wondering that advertisings are bad for It is no wondering that advertisings are bad for company in America, Chicago and Germany. company in America, Chicago and Germany.

4.4. McDonald's and Coca Cola are good brand. McDonald's and Coca Cola are good brand.

5.5. Gates do good marketing job in Microsoft.Gates do good marketing job in Microsoft.


checkerchecker Grammar check also frequently marks Grammar check also frequently marks

perfectly good grammar as bad.perfectly good grammar as bad. Type the following sentence into a document. Type the following sentence into a document.

““How was your son’s wedding?” How was your son’s wedding?” When you run grammar check, “was your son’s” is When you run grammar check, “was your son’s” is

flagged as incorrect and the phrase “your son was’s” flagged as incorrect and the phrase “your son was’s” is suggested.is suggested.

In this case, your grammar check has turned a In this case, your grammar check has turned a perfectly fine sentence into a mess! perfectly fine sentence into a mess!

Therefore, it is wise to think about the change Therefore, it is wise to think about the change suggested, rather than simply accept it as correct. suggested, rather than simply accept it as correct.


checkerchecker That being said, a spelling and grammar That being said, a spelling and grammar

checker is a handy tool and, therefore, checker is a handy tool and, therefore, should not be completely abandoned. should not be completely abandoned.

However, writers should be cautioned However, writers should be cautioned from relying on it to catch every error.from relying on it to catch every error. It is always very important to proofread your It is always very important to proofread your

documents before you print. documents before you print. Spell check should be your first step in Spell check should be your first step in

editing your document, NOT THE ONLY editing your document, NOT THE ONLY STEP!STEP!

Environmental AwarenessEnvironmental Awareness Remember when we did the Remember when we did the

Environmental Unit…well lets think Environmental Unit…well lets think about how MS Word connects to the about how MS Word connects to the environmentenvironment

Finish the following sentences with a Finish the following sentences with a partner:partner: When using MS Word, it is importance to be When using MS Word, it is importance to be

environmentally aware because …environmentally aware because … When using MS Word, I can be When using MS Word, I can be

environmentally aware by doing …environmentally aware by doing …

THE ENDTHE END

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Determining Software Competencies Microsoft Word