DEPC Instructions/Worksheet for Evaluation of Course

APPENDIX A

FORM G-1

UNIVERSITY OF THE DISTRICT OF COLUMBIA UDCFA/nea FACULTY GRIEVANCE FORM

This Form is to be Filled Out in its Entirety

GRIEVANT (S): FILING DATE:

DEPARTMENT COLLEGE

HOME ADDRESS PHONE

OFFICE ADDRESS PHONE

NAME AND TITLE OF PERSON TO WHOM THE GRIEVANCE IS SUBMITTED:

DATE RECEIVED: SIGNATURE

STATEMENT OF GRIEVANCE

APPLICABLE ARTICLE (S) AND SECTION (S)

NARRATIVE [State, to the extent know, the nature of the grievance, the act (s) of commission or omission giving rise to it, the date (s) and the person (s) responsible for those act (s). Attach a separate sheet if needed and attach any relevant documentation.]

REMEDY SOUGHT:

AUTHORIZZATION: (If desired) I (WE) HEREBY AUTHORIZE UDCFA/nea TO ACT AS REPRESENTATIVE IN PROCESSING THIS GRIEVANCE.

SIGNATURE:

REPRESENTATIVE SIGNATURE

I (WE) UNDERSTAND THAT BY DECLINING TO BE REPRESENTED BY UDCFA/nea. I (WE) ASSUME RESPONSIBILITY FOR ANY AND ALL EXPENSES I (WE) MAY INCUR.

SIGNATURE: SIGNATURE: Grievant Representative

APPENDIX B

ANNUAL EVALUATION OF FACULTY MEMBER

APPENDIX B.1

2

DEPC Review of Course Materials

Evaluation Period:

Table of Contents

I. DEPC Evaluation of Course Materials

IL Course Materials Evaluation Criteria

3

DEPC Instructions/Worksheet for Evaluation of Course Materials by Individual Members

(Not to be forwarded to Department Chair)

Faculty Member

For purposes of DEPC evaluation of course materials, professional performance is defined as the faculty member's ability to select, create, and use course materials. JUSTIFICATION MUST BE GIVEN FOR ALL RATINGS.

Rating Scale: EP- Exemplary Performance Consistently exceeds University standards of professional performance

PP- Professional Performance Consistently met University standards of professional performance

SP- Satisfactory Performance Did not consistently meet University standards of professional performance

UP- Unacceptable Performance Did not meet minimal University standards of professional performance

Using the criteria identified for each category as a guideline, assign a rating to each applicable category using the rating scale above.

I. Faculty member was required to include items from categories one and two below.

A. Syllabus (Comments only)

B. Assessment of Achievement of Learning Outcomes Rating _

II. Faculty member selected three of the following categories. For those categories not chosen, write "NS" (Not Selected) in the rating blank. Rate other categories.

A. Innovative Instruction Rating

B. Writing Activity Rating

C. Revision of Course Materials Rating

D. Grading/Feedback Rating

E. Instructional Support Materials Rating

F. Instructional Technology Rating

To compute the Course Materials Rating, assign the following values:

EP=4 PP=3 IR=2 UP=l Directions: Add the four values assigned to the ratings and divide by four to calculate the Course Materials Rating. Do not round.

Course Materials Rating:

4

DEPC Instructions/Worksheet for Composite Evaluation of Course Materials

Faculty Member

Include suggestions for improvement if applicable.

1. Syllabus _

2. Assessment of Achievement of Learning Outcomes _

3. Innovative Instruction _

4. Writing Activity _

5. Revision of Course Materials

6. Grading/Feedback _

7. Instructional Support Materials. _

8. Instructional Technology

5

DEPC Evaluation of Course Materials Overall Rating (To be calculated by DEPC Chair)

Record the course materials rating from each of the DEPC Evaluation of Course Materials for the indicated faculty member.

Faculty Member _ Date

DEPC Reviewer #1 Rating







For faculty members who are not members of the DEPC, compute the DEPC Rating of Course Materials as follows: add the ratings, and divide by the number of reviewers. Round to two decimals.

Faculty members who are members of the DEPC do not rate their own materials. To compute the DEPC Rating of Course Materials for members of the DEPC, add the ratings of the remaining members and divide by that number. Round to two decimals.

The chair of the DEPC will list all DEPC members' comments on one form to be given to the department chair. The department chair will list the comments about the course materials evaluation of the DEPC chair.

DEPC Rating of Course Materials:

DEPC Completing Form:

6

Course Materials DEPC Chair Summary Form

Faculty Member

A list of ratings from each panel member for each area submitted must be included. A list of ALL panel comments for each area submitted must be included.

I . Syllabus: Comments

2. Assessment of Achievement of Learning Outcomes: DEPC Reviewer Rating: 1. ____ 2. ____ 3. ____ 4. ____ 5. ____ 6. ____ 7. ____

Faculty member selected three of the following categories. For those categories not chosen, write "NS" (Not selected) in the rating blank. Rate other categories

3. Innovative Instruction

DEPC Reviewer Rating: 1. ____ 2. ____ 3. ____ 4. ____ 5. ____ 6. ____ 7. ____

4. Writing Activity




6. Grading/Feedback


7. Instructional Support Materials


8. Instructional Technology


7

Syllabus Checklist

This checklist includes required and suggested components of syllabi at the University. Faculty at the University may use it as a convenience in composing syllabi.

REQUIRED COMPONENTS:

Information about the Instructor

Name Office Number Office Hours

Times when students may contact you Office phone number

E-mail address, if available

Course Information

Heading (college name) Course ID

Course title and location

Required texts - titles, authors, editions

Course description

Course objectives reflecting Expected Educational Results

Attendance Policy

Dates of major assignments, papers, field trips, projects, etc.

Dates of midterm and/or other important test

Disclaimer stating dates may change

Date and time of final exam

Schedule Information

Course requirements: exams, quizzes, classroom participation, projects, and papers, Including the percentage each counts toward the final grade.

Policies on missed exams and late work.

Grading scale and standards

Grading Information

Other!

American with Disabilities Act Academic Honesty

Equal Opportunity Affirmative Action

* This /reformation may be included in departmental handouts distributed with the syllabus

8

�.

SUGGESTED COMPONENTS:

Recommended supplemental course materials

Schedule of class meetings, including subject matter and topics to be covered as well as pre-class readings and other assignments

Unique class procedure/structures, such as cooperative learning, DEPC review, group presentation, portfolios, case studies, journals or learning logs, and others

Special components: science and computer labs, tutorials, computer classroom, Instructional Support Services Lab and others

Americans With Disabilities Act Statement

If you are a student who is disabled as defined under the American with Disabilities Act and requires assistance or support services, please seek assistance through the Office for Services to Students with Disabilities, Building 38, Room A-11.

Academic Honesty Statement

Each faculty member will use the Academic Honesty Statement developed by his or her discipline unit.

Equal Opportunity and Affirmative Action Statement

The University of the District of Columbia actively subscribes to a policy of equal opportunity in education.

Sexual Harassment and Racial Discrimination Policy Statement

It is the policy of the University of the District of Columbia that sexual harassment and racial harassment in any way of its students, staff, and applicants for admission to the University are prohibited.

9

Annual Performance Review of Faculty Member

Evaluation Period

Faculty Member Department Chair

Department

Table of Contents

I. Evaluation/Rating Forms a. Student Rating Summary b. DEPC Evaluation/Rating

1. DEPC Chair Summary Form 2. DEPC Evaluation of Course Materials Overall Rating 3. Evaluation of Scholarly/Professional Activities 4. Evaluation of University/Community Service

(to be provided by DEPC Chair) c. Department Chair Evaluation/Rating

1. Evaluation of Teaching Effectiveness of Faculty Member by Department Chair

2. Evaluation of Scholarly/Professional Activities 3. Evaluation of University/Community Service

Il. Performance Review Summary and Support Documents a. Summary of Weights to Be Used in Faculty Evaluation b. Faculty Member Performance Review Summary

Faculty Member's Acknowledgement: I have reviewed the attached evaluations with my department chair. If I wish to submit a written response, I will do so within five (5) working days of the evaluation conference. The response must be signed, dated, attached to the original evaluation form, and submitted to the Dean.

SIGNATURES:

Faculty Member Date

Department Chair Date

Dean Date

Provost & Vice President for Academic Affairs Date

10

Evaluation of Teaching Effectiveness/Job Performance of Faculty Member

by Department Chair

Under each area are criteria to consider. These are not necessarily equal components of teaching effectiveness.

1. Knowledge

• Faculty member demonstrates knowledge of discipline. • Faculty member demonstrates competence with course content that is relevant, current

and thorough. • Faculty member increases knowledge of discipline and/or pedagogy.

2. Course organization and planning

• Faculty member prepares assignments, handouts, exams, and/or activities to promote student interest and enhance learning.

• Faculty member demonstrates evidence of attention to active learning, writing, and critical thinking skills as appropriate.

• Faculty member implements course objectives appropriately. • Faculty member demonstrates methods for assessing learning outcomes and improving

teaching effectiveness. ꞏ

3. Communication and delivery • Faculty member uses class time effectively.

• Faculty member uses effective instructional techniques and tools (including lecture, discussion, audio/visuals, group activities, or technology).

• Faculty member demonstrates efforts to stimulate student interest and achievement.

• Faculty member integrates research into teaching and encourages student research.

4. Policy, procedures and practices

• Faculty member adheres to established college, discipline, and department policies and procedures.

• Faculty member performs assigned duties for the conduct of business of the department.

• Faculty member is available to students outside class.

• Faculty member performs advising responsibilities as assigned.

11


by Department Chair

Rating Scale: EP- Exemplary Performance

Consistently exceeds University standards of professional performance

PP- Professional Performance Consistently met University standards of professional performance

SP- Satisfactory Performance Did not consistently meet University standards of professional performance

UP- Unacceptable Performance Did not meet minimal University standards of professional performance

Justification for ratings must appear on the next page.

1. Knowledge

2. Course Organization and Planning

3. Communication and Delivery

4. Policy, Procedures and Practices

RATING:

RATING: RATING: RATING:

To compute Teaching Effectiveness of Faculty Member Rating, assign the following values:

EP=4 PP=3 SP=2 UP=l

Directions: Add the four values assigned to the ratings and divide by four to calculate the Teaching Effectiveness Rating by the faculty member. Do not round.

TEACHING EFFECTIVENESS/JOB PERFORMANCE RATING BY DEPARTMENT CHAIR

Report the Teaching Effectiveness/Job Performance Rating on the faculty Member's Evaluation Review Summary.

12


by Department Chair (Continued)

Justification of ratings from the previous page.

1. Knowledge _

2. Course Organization and Planning_ _

3. Communication and Delivery _

4. Policy Procedures and Practices. _

13

Evaluation of Professional/Scholarly Activities Report (To be completed separately by Department Chair and DEPC)

Instructions: After reviewing the Professional/Scholarly Activities Report in the Faculty Portfolio for Annual Evaluation, determine points for each of the appropriate items below.

A. Professional Organizations

Held current membership in professional organizationꞏ

(2 points each, maximum of 6 points) Served on a committee of a professional organization (2 points each, maximum of 4

points) Held an elected or appointed office or chaired a committee of a state or local

professional organization (4 points each, maximum of 8 points)

Held an elected or appointed office or chaired a committee of a regional or national

professional organization (6 points each, maximum of 12 points)

Service to a professional organization

(1 point each, maximum of 2 points) B. Further Education and Degrees Received credit for a graduate course (other than dissertation or thesis hours). (4

points each, maximum of 8 points) Participated in scholarly, pedagogical, or technological workshops or presentations

by others at UDC (excluding those that were required). (2 points each, maximum of 6 points)

Participated in workshops, summer institutes, short courses, audited a graduate level

course, etc. (excluding UDC Activities). (2 points each, maximum of 4 points)

Completed a graduate degree from an accredited institution. (6 points each,

maximum of 6 points) C. Scholarly and/or Creative Activities Attended a professional conference.

(2 points each, maximum of 6 points) Gave a presentation at a professional conference (indicate national/regional or

state/local conference). (4 points per presentation at a state or local conference, 6 points per presentation at a regional or national conference, maximum of 12 points)

14

Served on a discussion roundtable/panel. (2 points each, maximum of 4 points)

Published an article, short story, or poem in a scholarly publication.

(6 points each) Published a book.

(10 points each) Published a new edition of a book.

(4 points each, maximum of 8 points) Published a book review in an appropriate scholarly publication

(4 points each, maximum of 8 points) Served as an editor of a scholarly publication

(4 points each, maximum of 8 points) Served as a referee for a scholarly publication

(1 point per manuscript, maximum 2 points) Reviewed a manuscript for publication

(1 point per manuscript, maximum 2 points) Published a comment, note or letter to the editor in a scholarly publication

(1 point each, maximum of 2 points) Published an article, short story, or poem in a non-scholarly publication (2

points each, maximum of 4 points) D. Awards, Grants, Artistic Commissions, and/or Fellowships Received an award, grant, artistic commission, or fellowship (excluding tuition

grants for graduate study) (2 points for local award, grant commission or fellowship, 4 points for a District-wide award, grant, commission, or fellowship, 6 points for a regional award, grant, commission, or fellowship, 8 points for a national or international award, grant, commission, or fellowship.)

Served on a grant review panel.

(2 points each, maximum of 2 points) E. Other Activities: Those activities, that do not fit into the categories noted above, but directly contributed to either the academic or administrative function of the University. (1-6 points each, maximum of 6 points; points should be assigned based upon

the significance of the activity and the amount of effort involved and should be in line with other listed activities of comparable scope)

15

F. Fine Arts and Humanities Faculty only. Performed in a musical, dramatic, or media production (6 points each,

maximum of 12 points) Created a musical, dramatic, or media work which was performed, published

exhibited, and /or broadcast (10 points each, maximum of 20 points)

Directed or produced a musical, dramatic, or media event

performance/broadcast recording/exhibition (6 points each, maximum of 12 points)

Designed and/or implemented the technical work (scene, costume, lighting,

sound, etc.) for a musical, dramatic, or media production (4 points each, maximum of 8 points)

Total Professional/Scholarly Activities Points:

Service Points Rating Scale 27 and above 18-26 9-17 0-8

Excellent Performance Professional Performance Satisfactory Performance Unacceptable_ Performance

To assign the Professional Activities Rating of Faculty Member, use the following values:

EP=4 PP=3 SP=2 UP=l

Professional Activities Rating of Faculty Member: _

Report the Professional/Scholarly Activities Rating on Faculty Member's Evaluation Review Summary.

Signature: _

16

Evaluation of Service (To be completed separately by the Department Chair and DEPC)

Instructions: After reviewing the Service Report in the Faculty Portfolio for Annual Evaluation, determine points for each of the appropriate items below.

A. Service to the University, Discipline, and Department

Membership on University, discipline, or department committee (excluding DEPC) (4 points per committee, maximum of 12 points)

Membership on DEPC (8 points)

Chair of University, discipline, or department committee. (2 points in addition to membership points, maximum 4 points)

Leader or presenter of University, discipline, or department workshop or

presentation. (4 points each, maximum of 8 points)

Guest lecturer for full-time or part-time faculty.

(1 point each, maximum of 4point)

Participation in University, discipline, or department sponsored in-house or outreach recruitment and retention initiatives. (1 point each, maximum of 2 points)

Mentor of new full-time faculty member.

(4 points each, maximum of 4 points)

Mentor of part-time faculty. (2 points each, maximum of 4 points)

B. Service to University and Community

Membership on University-wide committees. (6 points per committee, maximum of 12 points)

Chair of University-wide committee.

(4 points in addition to membership points, maximum of 8 points)

Leader or presenter of University-wide or community workshops, courses, or presentations. (4 points each, maximum of 8 points)

Organizer of lecture series.

(2 points each, maximum of 2 points)

Advisor to student organization recognized by SGA or GSGA. (4 points each, maximum of 4 points)

17

Advisor/editor of college publication. (4 points each, maximum of 4 points)

Application of your recognized area of expertise in the community without pay. (2 points each, maximum of 4 points)

Participation in University-sponsored in-house or outreach activities (1 point each, maximum of2 points)

Attendance at, Convocation, Founders' Day and Commencement (3 points each, maximum of 9 points)

C. Other activities: Those activities, that do not fit into the categories noted above, but directly contributed to either the academic or administrative function of the University.

(1-6 points each, maximum of 6 points; points should be assigned based upon the significance of the activity and the amount of effort involved and should be in line with other listed activities of comparable scope)

Total Service Points:

Service Points Rating Scale 24 and above 16-23 8-15 0-7

Excellent Performance Professional Performance Satisfactory Performance Unacceptable Performance

To assign the Service Rating of Faculty Member, use the following values:

EP=4 PP=3 IR=2 UP=l

Service Rating of Faculty Member: _

Report the Service Rating on Faculty Member's Evaluation Review Summary.

Signature:

18

Summary of Weights to be Used in Faculty Evaluation (From the Faculty Portfolio)

TEACHING EFFECTIVENESS (Choose from 50% - 70%)

_______%

SCHOLARLY/PROFESSIONAL ACTIVITIES (Choose from 20% - 40%)

_______%

UNIVERSITY/COMMUNITY SERVICE (Choose from 10% - 20%)

_______%

19

Faculty Member Performance Review Summary

Faculty Member Department Chair

Department

Calculation of the Teaching Effectiveness Rating Weights:

Department Chair (45%) DEPC (45%) Students (10%)

Dean

1. TEACHING EFFECTIVENESS RATING

Calculation of the Scholarly/Professional Activities Rating Weights: Department Chair (50%) DEPC (50%)

2. PROFESSIONAL ACTIVITIES RATING

Calculation of the University/Community Service Rating Weights:

Department Chair (50%) DEPC (50%)

3. SERVICE RATING

4. CALCULATON OF THE OVERALL FACULTY EVALUATION RATING

Declared Weights:

Teaching Effectiveness/Job Performance (50%-70%) Scholarly/Professional Activities (20%-40%) Service (10%-20%)

(Teaching Effectiveness/Job Performance%) (Teaching Effectiveness/Job Performance Rating) + (Scholarly/Professional Activity%) (Scholarly/ Professional Activity Rating) + (University/Community Service%) (University/Community Service Rating)

( )( ) + ( )( ) + ( ) ( )

Overall Faculty Evaluation Rating: _

FACULTY PORTFOLIO FOR EVALUATION Instruments

APPENDIX B.2

1

Faculty Annual Evaluation

Evaluation Period

Name of Faculty Member Department Chair

Department

Table of Contents

I. Faculty Portfolio for Evaluations

A. Faculty Member Report on Teaching Effectiveness/Job

Performance 1. Weights 2. Focused Narrative/ Addendum 3. Review of Goals

B. Faculty Member's Course Materials Packet C. Service Report D. Professional Development and Scholarly/Creative Activities

Report E. Goals for

II. Annual Performance Review and Evaluation

1. Evaluation of Faculty by DEPC

1. Review of Faculty Member's Course Materials 2. Evaluation of Professional/Scholarly Activities Report 3. Evaluation of Service Report

2. Student Assessments 3. Evaluation of Faculty by Department Chair

1. Evaluation of Teaching Effectiveness/Job Performance 2. Evaluation of Professional/Scholarly Activities Report 3. Evaluation of Service Report 4. Faculty Member Performance Review Summary

To the best of my knowledge, the information included in my Faculty Portfolio is complete and accurate.

Faculty Member Signature Date

2

Declaration of Weights to be Used in Faculty Evaluations

Next Evaluation Period:

Overall Evaluation Plan (for evaluation period )

Instructions: Complete and submit with the Faculty Portfolio. The faculty member should return two copies to the department chair by the announced deadline. The department chair will sign the form, keep the original, and return the copy to the faculty member. The department chair should include this document in the annual evaluation of the faculty member. All selected percentages should be within the indicated ranges, in multiples of 10 (i.e., 10%, 20%, 30%, etc.), and must total 100%. The overall evaluation weights the °faculty member has chosen may be changed with the approval of the department chair and the Dean.

TEACHING EFFECTIVENESS (Choose from 50% - 70%)

_______%

SCHOLARLY/PROFESSIONAL ACTIVITIES (Choose from 20% - 40%)

_______%

UNIVERSITY/COMMUNITY SERVICE (Choose from 10% - 20%)

_______%

Total

100%

SIGNATURES:

Faculty Member Date

Department Chair Date

3

Overview/Narrative: Faculty Member's Report on Teaching Effectiveness/Job Performance

In no more than five typewritten pages, present evidence of practices you have used in this evaluation period which characterize your teaching practices and professional teaching performance in the areas below. Each area describes criteria to consider. These are not necessarily equal components of teaching effectiveness.

1. Knowledge

• Faculty member demonstrates knowledge of discipline. • Faculty member demonstrates competence with course content that is relevant, current

and thorough. • Faculty member increases knowledge of discipline and/or pedagogy.

2. Course organization and planning

• Faculty member prepares assignments, handouts, exams, and/or activities to promote student interest and enhance learning.

• Faculty member demonstrates evidence of attention to active learning, writing, and critical thinking skills as appropriate.

• Faculty member implements course objectives appropriately. • Faculty member demonstrates methods for assessing learning outcomes and improving

teaching effectiveness.

3. Communication and delivery • Faculty member uses class time effectively.

• Faculty member uses effective instructional techniques and tools (including lecture, discussion, audio/visuals, group activities, or technology).

• Faculty member demonstrates efforts to stimulate student interest and achievement.

• Faculty member integrates research into teaching and encourages student research.

4. Policy, procedures, and practices

• Faculty member adheres to established college, discipline, and department policies and procedures.

• Faculty member performs assigned duties for the conduct of business of the department.

• Faculty member is available to students outside class.

• Faculty member performs advising responsibilities as assigned.

Optional Addendum to the Faculty Member's Report

Index, attach, and label materials to which you make direct reference in your report on teaching effectiveness. Only if it is essential that the evaluator see the materials described, or if requested by the DEPC, the Department Chair, the Dean or the Provost, faculty members may choose to attach an Addendum to the Focused Narrative including indexed and labeled materials to which they have made direct reference in the narrative. The purpose of the addendum is to provide documentation for the narrative.

4

Review of Goals from the Previous Year

Report on your efforts to meet the goals you submitted last year (if applicable). Please check those areas for which you are supplying a review and attach a copy of your goals from last year (if applicable).

Teaching Effectiveness/Job Performance

Professional/Scholarly Activities

University/Community Service

5

Goals for the Year (Submit on or before August 16)

Describe your goals for the coming year. In each area describe the goal you plan to attain; the activities that you will undertake to achieve that goal, the methods you will use to evaluate your efforts, and the resources that you require to achieve the goals. Check the areas for which you are providing a plan. All faculty members must indicate a plan in the area of teaching effectiveness and in at least one of the other areas. Your declaration of weights for faculty evaluation should relate to the goals for the evaluation period.

Teaching Effectiveness/Job Performance

University/Community Service

Professional Activities

6

Course Materials Packet

The following is a list of categories of course materials that may be included in your packet. Keep in mind that your department chair and DEPC Review Panel will review these materials. To facilitate their review, clearly identify each component of your materials packet. The faculty evaluation system recognizes that instructors select course materials from a variety of sources; however, materials not developed by an instructor should acknowledge the original source.

The following items are required in your packet:

A. Syllabus for at least one and not more than three courses for which you have

submitted course materials. (Refer to the Faculty Syllabus Checklist for a description of required and suggested components for all UDC syllabi.

B. At least one and not more than three samples of materials demonstrating how

you assess student achievement and expected learning outcomes identified in the syllabus.

Choose exactly three categories from the list below and submit no more than three items for each selected category. Please index and label category, course CSN, term, and course name:

1. Sample of materials demonstrating innovative instruction

2. Sample of materials demonstrating the use of writing in a course

3. Sample demonstrating a revision of course materials

4. Sample of materials demonstrating grading techniques and comments to students

5. Sample of instructional support materials from one course designed to help

students master concepts and content (i.e., study guides, original problem-solving sets, concept maps, annotated bibliographies, etc.)

6. Sample of materials demonstrating efforts to incorporate technology into course

content

Faculty may include a narrative, not to exceed 75 words, to describe any course material items in order to make their purpose clear.

7

1. Syllabus

Course Materials Evaluation Criteria

• Syllabus follows guidelines identified in the University Faculty Syllabus Checklist.

• Syllabus clearly explains instructor's expectations (i.e., grading, attendance, assignments, deadlines, and projects).

• Syllabus identifies leaning resources for the course and their locations. • Syllabus is free of grammatical errors and communicates in simple, clear, positive

language.

2. Assessment of Achievement of Expected Learning Outcomes • Assignments, projects, and exams are related to the outcome(s) identified for the course.

3. Innovative Instruction

• Instructional activity is clearly related to the outcome(s) identified for the course. • Instructional activity is appropriate for the target student population. • Instructional activity promotes mastery of concept(s) or content of the course. • Instructional activity involves students' participation.

4. Writing Activity

• Writing activity is clearly related to the outcome(s) identified for the course. • Writing activity is appropriate for the target student population. • Writing activity promotes mastery of concept(s) or content of the course.


• Revision of Course Materials • Revision of course materials is appropriate to target student population. • Revision of course materials promotes mastery of concept(s) and content of the course.

6. Grading/Feedback to Students

• Grading policy agrees with UDC policy. • Grading techniques are fair and appropriate for course • Written feedback to students offers constructive criticism and suggestions for

improvement.

7. Instructional Support Materials • Instructional support materials are clearly related to the outcome(s) identified for the

course. • Instructional support materials are appropriate for the target student population. • Instructional support materials promote mastery of concepts(s) or content of the course. • Instructional support materials are free of grammatical errors and are written in simple,

clear, positive language.

8. Instructional Technology • Instructional technology use is clearly related to the outcome(s) identified for the course. e Instructional technology use is appropriate for the target student population. • Instructional technology use promotes mastery of concept(s) or content of the course.

8

Professional/Scholarly Activities Report

Instructions: Under the appropriate items below, list all professional/scholarly activities completed during the period under evaluation.

A. Professional Organizations

Held current membership in professional organization

Served on a committee of a professional organization

Held an elected or appointed office or chaired a committee of a state or local professional organization

Held an elected or appointed office or chaired a committee of a regional or national professional organization

Service to a professional organization

B. Further Education and Degrees

Received credit for a graduate course (other than dissertation or thesis hours).

Participated in scholarly, pedagogical, or technological workshops or presentations by others at UDC (excluding those that were required).

Participated in workshops, summer institutes, short courses, audited a graduate level course, etc. (excluding UDC Activities).

Completed a graduate degree from an accredited institution.

C. Scholarly and/or Creative Activities

Attended a professional conference.

Gave a presentation at a professional conference (indicate national/regional or state/local conference).

Served on a discussion roundtable/panel.

Published an article, short story, or poem in a scholarly publication.

Published a book.

Published a new edition of a book.

Published a book review in an appropriate scholarly publication

Served as an editor of a scholarly publication

9

Served as a referee for a scholarly publication

Reviewed a manuscript for publication

Published a comment, note or letter to the editor in a scholarly publication

Published an article, short story, or poem in a non-scholarly publication

D. Awards, Grants, Artistic Commissions, and/or Fellowships

Received an award, grant, artistic commission, or fellowship (excluding tuition grants for graduate study)

Served on a grant review panel.

E. Other Activities:

List those activities that do not fit into the categories noted above, but directly contributed to the professional growth of the faculty member. Documentation: Describe the activity and dates of activities. DO NOT LIST activities that belong in Area A or Area B above.

F. Fine Arts and Humanities Faculty only.

Performed in a musical, dramatic, or media production

Created a musical, dramatic, or media work which was performed, published, exhibited, and /or broadcast

Directed or produced a musical, dramatic, or media event performance/broadcast recording/exhibition

Designed and/or implemented the technical work (scene, costume, lighting, sound, etc.) for a musical, dramatic, or media production

10

Service Report

Instructions: Under the appropriate items below, list all service activities completed during the period under evaluation.

A. Service to the University, Discipline, and Department

Membership on University, discipline, or department committee.

Chair of University, discipline, or department committee.

Leader or presenter of University, discipline, or department workshop or presentation.

Leadership position in Faculty Association

Guest lecturer for full-time or part-time faculty.

Participation in University, discipline, or department sponsored in-house or outreach recruitment and retention initiatives.

Mentor of new full-time faculty member.

Mentor of part-time faculty.

B. Service to University and Community

Membership on University-wide committees.

Chair of University-wide committee.

Leader or presenter of university-wide or community workshops, courses, or presentations.

Organizer of lecture series.

Advisor to student organization recognized by SGA or GSGA.

Advisor/editor of college publication.

Application of your recognized area of expertise in the community without pay.

Participation in University-sponsored in-house or outreach activities

C. Other activities:

List those activities that do not fit into the categories noted above, but directly contributed to either the academic or administrative functioning of the college. Documentation: Describe the activity and dates of activities. DO NOT LIST activities that belong in Area A or Area B.

APPENDIX C

1

Form P-1 85 UNIVERSITY OF THE DISTRICT OF COLUMBIA

APPLICATION FOR PROMOTION Directions: Complete this form, append all supporting documentation in the same order as listed herein, and submit to you Department Chairperson no later than the second Friday of September. Index all attachments and reference the attachment numbers in the appropriate section of this form.

NAME __________________________________ DATE ______________________________

COLLEGE _______________________________ DEPARTMENT ______________________

CURRENT RANK _________________________ STEP _______________________________

DATE PROMOTED TO

CURRENT RANK _________________________

DATE OF INITIAL EMPLOYMENT AT UDC

OR PREDECESSOR INSTITUTION _____________________________________________________

RANK APPLYING FOR _______________________________________________________________

I. EARNED DEGREES AND CERTIFICATES

DEGREE MAJOR INSTITUTION CITY/STATE DATE

The remainder of this application pertains to the time period from the date of successful application for promotion to the current rank. Add additional pages as necessary. Materials pertaining to the period before the date of successful application for promotion to current rank may be appended to the application.

2

II. PERFORMANCE EVALUATIONS Summary of Previous Performance Evaluations (indicate both numerical score and rating for overall

performance). Attach copies of referenced profile sheets. Begin listing with the most recent evaluation.

YEAR TEACHING SCHOLARSHIP UNIV. SERV. COMM. SERV OVERALL

III. SCHOLARSHIP AND PROVESSIONAL ACTIVITIES

A. Continuing Education

1. Courses completed for academic credit

DATE COURSE NO. & TITLE INSTITUTION CREDIT HOURS ATTACHMENT #

Has an official transcript been filed with the Office of Academic Affairs? Yes No

3

2. Short Courses, Workshops, etc. (not included in III A1)

DATE TITLE ROLE SPONSOR(S) HOURS ATTACHMENT #

3. Conference Participation

DATE NATURE OF CONFERENCE ROLE ATTACHMENT #

B. AUTHORSHIPS

1. Books

DATE TITLE PUBLISHER CO-AUTHOR(S) ATTACHMENT #

4

2. Published Papers, Articles, Reports, etc.

DATE TITLE PUBLISHER CO-AUTHOR(S) ATTACHMENT #

3. Completed Unpublished Papers, Articles, Reports, etc.

DATE TITLE CO-AUTHOR(S) ATTACHMENT #

C. Research Activities

1. Proposals

DATE TITLE FUNDING

SOURCE

FUNDED

YES NO

ATTACHMENT #

5

2. Research in Progress

STARTING DATE EST. COMPLETION DATE BRIEF DESCRIPTION ATTACHMENT #

D. CREATIVE WORKS, SHOWS, EXHIBITS, PATENTS (include relevant information)

DATE NATURE OF WORK/

BRIEF DESCRIPTION

SPONSOR(S)/SOURCE

RECOGNITION

ATTACHMENT #

E. OTHER PROFESSIONAL ACTIVITIES (include all relevant information)

ATTACHMENT #

6

F. UNIVERSITY SERVICE (include all relevant information)

1. Departmental

DATE(S) ACTIVITY TOTAL # OF

ESTIMATED HOURS

ATTACHMENT #

2. College-wide


ESTIMATED HOURS

ATTACHMENT #

7

3. University-wide


ESTIMATED HOURS

ATTACHMENT #

G. COMMUNITY SERVICE (include all relevant information)


ESTIMATED HOURS

ATTACHMENT #

DATE: __________________________________ SIGNED: ___________________________________

Faculty Member

FORM P-2 85

DEPARTMENT CHAIRPERSON’S REVIEW OF APPLICATION FOR PROMOTION

Applicant’s Name : __________________________ For the Rank of ____________________

CATEGORY OBSERVATIONS

II. PERFORMANCE EVALUATIONS

III. A. CONTINUING EDUCATION

B. AUTHORSHIPS

C. RESEARCH

D. WORKS, SHOWS, EXHIBITS,

PATENTS

E. OTHER PROFESSION

ACTIVITIES

F. UNIVERSITY SERVICE

G. COMMUNITY SERVICE

Strongly Recommend Recommended But Not Strongly Not Recommended

RANKED NUMBER _____ OF _____

Date: ______________________________ Signed: __________________________________ Department Chairperson

To be submitted to the College Evaluation and Promotion Committee Chairperson and to the applicant no later than the fourth Friday in October.

FORM P-3 85

DEPARTMENT EVALUATION AND PROMOTION COMMITTEE REVIEW OF APPLICATION FOR PROMOTION





B. AUTHORSHIPS

C. RESEARCH


PATENTS

E. OTHER PROFESSION

ACTIVITIES





Date: ______________________________ Signed: _________________________________ Chairperson, DEPC

To be submitted to the College Evaluation and Promotion Committee Chairperson and to the applicant no later than the first Friday in December.

FORM P-4 85

COLLEGE-WIDE EVALUATION AND PROMOTION COMMITTEE REVIEW OF APPLICATION FOR PROMOTION





B. AUTHORSHIPS

C. RESEARCH


PATENTS

E. OTHER PROFESSION

ACTIVITIES





Date: ______________________________ Signed: _________________________________ Chairperson, College Evaluation and Promotion Committee

To be submitted to the Dean and to the applicant no later than the first Friday in February.

FORM P-5 85

DEAN’S REVIEW OF APPLICATION FOR PROMOTION





B. AUTHORSHIPS

C. RESEARCH


PATENTS

E. OTHER PROFESSION

ACTIVITIES





Reason:

Date: ______________________________ Signed: _________________________________ Dean

To be submitted to the Provost/Vice President for Academic Affairs and to the applicant no later than the fourth Friday in February.

APPENDIX D

FORM L-1

UNIVERSITY OF THE DISTRICT OF COLUMBIA APPLICATION FOR LEAVE-FACULTY

NAME RANK ____________________ DATE

DEPARTMENT COLLEGE

I hereby request the leave status checked: Bereavement Emergency

Sabbatical

Court

Disability

Educational

Sick

Military

Without Pay

Maternity/Paternity

Professional/ Administrative

Other

Leave is requested from: to: for a total of: and

Signature

Purpose for which leave is requested:

Disposition of request for leave (Department Chairperson) *

Approved

Disapproved (reason)

Date Signed

Department Chairperson

* For disability, educational, maternity/paternity, professional/administrative, sabbatical, without pay and other leaves, the approval of the chairperson is only a recommendation. Additional forms and approval are required for these leaves.

APPLICATION FOR SABBATICAL LEAVE *

DATE:

TO: Office of Chief Academic Office (CAO) University of the District of Columbia

NAME: ________________________________ RANK:

COLLEGE:

SABBATICAL PROJECT** (Detailed plan of study, research, or other scholarly activity to be undertaken during leave)

(Please attach additional information if more space is needed)

How does this project enhance your value to the University?

PROFESSIONAL ACHIEVEMENT RECORD (publications, papers, exhibitions, performances, fellowships, grants, awards)- Please attach resume.

* This form must be attached to Form L-1 (Application for Leave-Faculty)

** Faculty members pursuing full-time study must attach a copy of their transcript and a statement from their advisor indicating the current status of their work.

Total years of full-time teaching at UDC

Total years of full-time teaching on post-secondary level

Date of last sabbatical

Have you had any paid or unpaid leave within the past six years?

If granted sabbatical leave, I agree to:

1. Submit a report of sabbatical activities and accomplishments not later than ninetydays from the date of my return.

2. Continue in the service of the University for at least one (1) full year uponmy return.

Signature Date

Endorsements:

By Department Chairperson (or other appropriate person) Approved *Disapproved

How will the workload be distributed & financed?

By Dean Approved

Signature

*Disapproved

Signature

Recommendations:

By Sabbatical Review Committee Approved

By Chief Academic Officer (CAO) Approved

Action of the President Approved

*Disapproved

*Disapproved

*Disapproved

Signature

* (Please attach reasons for disapproving)