DEPARTMENT OF EDUCATION LIMPOPO …...Annual Report for 2012/13 Vote 3: Department of Education. Limpopo Province CONTENTS Page 3 6.7. Donor Funds 6.8. Capital investment, maintenance

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DEPARTMENT OF EDUCATION

LIMPOPO PROVINCE

VOTE NO. 3

ANNUAL

REPORT

2012/13

PR110/2013

ISBN: 978-0-621-41769-2

Annual Report for 2012/13

Vote 3: Department of Education. Limpopo Province

CONTENTS

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PART A: GENERAL INFORMATION

1. Department General Information

2. List of abbreviations/acronyms

3. STRATEGIC OVERVIEW

3.1. Vision

3.2. Mission

3.3. Values

3.4. Strategic outcome orientated goals

4. Legislative and other mandates

5. Organisational structure

6. Entities reporting to the MEC

7. Foreword by the MEC

8. Overview of the accounting officer

PART B: PERFORMANCE INFORMATION

1. Statement of responsibility for performance information

2. Predetermined objectives

3. Overview of departmental performance

3.1. Service Delivery Environment

3.2. Service Delivery Improvement Plan

3.3. Organisational environment

3.4. Key policy developments and legislative changes

4. Strategic outcome oriented goals

5. Performance information by programme

5.1. Programme 1: Administration

5.2. Programme 2: Public Ordinary schools

5.3 Programme 3: Independent schools

5.4 Programme 4: Public Special schools

5.5 Programme 5: Further Education & Training Colleges

5.6 Programme 6: Adult Education & Training

5.7 Programme 7: Early Childhood Development

5.8 Programme 8: Auxiliary Services

6. SUMMARY OF FINANCIAL INFORMATION

6.1. Departmental receipts

6.2. Programme Expenditure

6.3. Transfer payments, excluding public entities

6.4. Public Entities

6.5. Conditional grants and earmarked funds paid

6.6. Conditional grants and earmarked funds received

Annual Report for 2012/13

Vote 3: Department of Education. Limpopo Province

CONTENTS

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6.7. Donor Funds

6.8. Capital investment, maintenance and asset management plan

PART C: GOVERNANCE

1. Introduction

2. Risk management

3. Fraud and corruption

4. Minimising conflict of interest

5. Code of conduct

6. Health Safety and Environmental Issues

7. Internal Control Unit

8. Audit Committee Report

PART D: HUMAN RESOURCE MANAGEMENT

1. Legislation that govern HR Management

2. Introduction

3. Human Resource oversight statistics

3.1. Personnel related expenditure

3.2. Employment and Vacancies

3.3. Job Evaluation

3.4. Employment Changes

3.5. Employment Equity

3.6. Performance Rewards

3.7. Foreign Workers

3.8. Leave utilisation

3.9. HIV/AIDS & Health Promotion Programmes

3.10. Labour Relations

3.11. Skills development

3.12. Injury on duty

3.13. Utilisation of Consultants

PART E: FINANCIAL INFORMATION

1. Report of the Accounting Officer

2. Accounting Officer’s Statement of Responsibility

3. Report of the Auditor General

4. Annual Financial Statements


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PHYSICAL ADDRESS: Limpopo Department of Education

Corner 113 Biccard & 24 Excelsior Streets

Polokwane

POSTAL ADDRESS: Private Bag X9489

Polokwane

0700

TELEPHONE NUMBER/S: 015 290 7600 - /7630

FAX N0. 086 218 0560

WEBSITE ADDRESS : www.edu.limpopo.gov.za


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2. LIST OF ABBREVIATIONS/ACRONYMS

AGSA Auditor General of South Africa

BBBEE Broad Based Black Economic Empowerment

CFO Chief Financial Officer

MEC Member of Executive Council

HOD Head of Department

PFMA Public Finance Management Act

TR Treasury Regulations

MTEF Medium Term Expenditure Framework

SMME Small Medium and Micro Enterprises

SCM Supply Chain Management

EU European Union

SITA State Information Technology Agency

SDIP Service Delivery Improvement Plan


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3. STRATEGIC OVERVIEW.

3.1 VISION.

A catalyst for human development, providing innovative and inspiring quality life-long

education.

3.2 MISSION.

We will achieve the vision by:

• Delivering curriculum in an innovative, effective and efficient way.

• Maximizing accountability

• Fostering community participation and governance in education.

• Ensuring equitable and efficient allocation and utilization of resources

• Striving for a competent and motivated workforce

3.3 VALUES.

Limpopo Department of Education will always strive to demonstrate excellence,

respect and integrity towards its clientele. It will also promote professionalism,

commitment, accountability and innovation in its bid to realize its set objectives.

3.4 Strategic outcome orientated goals

The following are the goals of LDoE:

• Transformation of Educational Institutions into accessible, functional and quality

centres

• Promote access to education through independent schools.

• Transformation of special schools into accessible, functional and quality centres

• Contribute to the reduction of illiteracy in adult learners to enable them to access

further learning and employment opportunities.

• Building a firm foundation for further learning.

• Provision of auxiliary education services.


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4. LEGISLATIVE AND OTHER MANDATES

Constitution Act 108 of 1996

It is the supreme law of the land and obligations imposed by it must be fulfilled. Education must

be founded on values of human dignity, equality, human rights and freedoms, non-racialism and

non-sexism. Sec 28(2) endorses the paramount importance of the best interests of the child in

every matter concerning the child.

LEGISLATIVE AND OTHER MANDATES

Sec 29 (1) of the Constitution

of the RSA, 1996 guarantees

access to basic education

including Adult Basic

Education. Matters of quality

and standards are also

addressed in section 29.

Everything that we do in this

Department must be for the

achievement of this broad

vision and basic right.

• National Education Policy Act , 1996 (Act No.27 of 1996),

provides for the determination of national policy for

education

• South African Schools Act, 1996 (SASA):

SASA promotes access, quality and democratic

governance in school, compulsory education, two types of

schools and school funding norms for poverty reduction

and redress.

• Adult Basic Education and Training Act, 2000 (Act No. of

2000) which provides for the establishment ABET

centres, funding for ABET, governance and quality

assurance for the sector

• Education White Paper on ECD (2000) providing for

expansion of Grade R, improvement of quality, curricula

and teacher development for the sector

• Education White Paper 6 provides for inclusive education

to improve retention of all learners in the education

system

• Education White Paper on e-education (2004)to

transform learning and teaching through ICT

• Revised National Curriculum Statements which was

substituted by Curriculum Assessment and Policy

Statements (CAPS)

• General and Further Education and Training Quality

Assurance Act, 2001 (Act 58 of 2001) : Establishes

UMALUSI which provides quality assurance in general

and FET phases, issues exit certificates, controls norms

and standards of assessment

• South African Qualifications Authority Act (1995), and the

National Qualifications Framework Act (1995) (repealed

in 2008)

• Further Education and Training Colleges Act, 2006 (Act

No.16 of 2006): Provides for regulation of FET Colleges

sector in terms of governance, funding and quality

assurance

• National Student Financial Aid Scheme Act, 1999: Its

significance is linked to amendments of Education Laws


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in 2007 where NASFAS was rolled out to learners at FET

Colleges

• Employment of Educators Act, 1998 : Regulates the

employment and conditions of service of educators

• South African Council of Educators Act, No. 31 of 2000.

To regulate the professional, moral and ethical

responsibilities of educators.

• Public Service Act, 1994: Provides for the organization

and administration of the public service.

• Employment Equity Act, 1998: Protects employees from

unfair discrimination and provides a criterion for

implementing affirmative action.

• Skills Development Act, 1998 : Aims to develop and

improve the skills of the country’s workforce

• Skills Development Levies Act, 1999: Prescribes how

employers should contribute to the National Skills Fund

• Labour Relations Act, 1995: Aims to advance economic

development, social justice, labour peace and democracy

in the workforce

• Basic Conditions of Employment Act, 1997: Regulates the

conditions of employment of the work force leave,

working hours, pay slips and terminations

Sec 29 read with Chapter 3 of

the Constitution on

cooperative governance

• National Education Policy Act, 1996 (Act No.27 of 1996)

Provides for the determination of national policy for

education (e.g. for curriculum, assessment, language,

admission of learners to institutions, etc), defines the

legislative and monitoring responsibilities of the Minister

of Education, establishes inter-governmental forums such

as CEM and HEDCOM, etc that must collaborate to

develop the education system.

• Public Finance Management Act, 1999 (Act No.1 of 1999

and Treasury Regulations of 2001 as amended

The PFMA provides for broad issues of financial

management and procurement of goods and services

within the Department in line with section 217 of the

Constitution which is operationalised in legislation such

as the Preferential Procurement Policy Framework Act.


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Schedule 4 of the Constitution:

• Functional areas of

concurrent national and

provincial legislative

competence

• Education at all levels,

excluding tertiary education,

language

• Our Provincial Education statute, although not repealed, is

out-dated in as far as it was drafted before the

Constitution and SASA

• To continuously assess whether our plans would not be

better enriched by introducing new legislative products

best suited for local circumstances, e.g. enhancing rural

development in education, vulnerable children, etc.

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5. ORGANISATIONAL STRUCTURE, 2012/13

SGM Financial

Management, Infrastr. & Supply Chain: Man.

Mashaba KM

SGM Corporate Services

Molope MN (acting)

SGM Curriculum

Development: Dederen KO

GM: GET Kgomo IF

SGM Quality Assurance &

Education Planning: Makondo MC

SGM District Coordination

& Institutional Governance.

Mhlongo MT (acting)

GM: FET schools

Ralenala MF

GM: Prof. Aux. Services

Khanye CI

GM: Examinations. Mphahlele MW

GM: FET Colleges

Vacant

GM: District Coordination & Management

Maphwanya MT

GM: District Coordination

& Management [vacant]





GM: Developmental

Programmes: Mhlongo MT

Institutional Gov. Leadership

Programmes & Special Projects

Rasekgala MA

GM: Human Resource Management Service

Mabusela SM

CD: Information

Technology Services

Makwela KMJ (acting)

GM: Communication,

Transformation, IGR &

Donor Funding (vacant)

GM: Budget

Vacant

GM: Financial

Administration.

Maguga MS

GM Supply Chain

Management

Letshedi SD

GM: Physical Resources

(Vacant)

GM: Quality Assurance

Govender DA

GM: Education Planning

Sekole ME

MEC

Hon ND Masemola

HEAD OF DEPARTMENT Thamaga MJ

Senior Manager: office of the HOD Modipane CM

Senior Manager: Office of the MEC Vacant

GM: CPD

Matamba IP

CD: Human Resource Support Services.

Molope MN

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ENTITIES REPORTING TO THE MEC

None.

6. FOREWORD BY THE MEC .

The end of the

2012/13 financial

year, ushered in the

fourth financial year

after the fourth

democratic elections

in South Africa. It

must be remembered

that the fourth

democratic elections,

ushered in a new

electoral mandate

which defined the strategic objectives and

targets of Government for the period 2009

2014. An immediate product of 2009

electoral mandate, was the Medium Term

Strategic Framework (MTSF 2009

which guided the planning and resource

allocation across the three sphe

Government.

The five-year strategic planning process for

the Limpopo Department of Education

(LDoE) was guided by the foundational

principles of the MTSF, 2009 –

Therefore, the detailed Annual Performance

Plans developed and implement

the 2009 – 2012 MTEF period, were

designed to accomplish Government’s

objectives and priorities set for the MTEF

period.

To locate quality education provisioning at

the centre of the growth and development

for the people of Limpopo, the Department

set up the following strategic goals

• transformation of education

institution and public special schools

into accessible, functional and quality

centres of teaching and learning;

• facilitation and promotion of access to

education;

• redressing of illiteracy in adult

learners;

• building a firm foundation for further

learning;

• provision of educational services

including examinations as

Mme Dikeledi

Magadzi

FOREWORD BY THE MEC .

The end of the

2012/13 financial

year, ushered in the

fourth financial year

after the fourth

democratic elections

in South Africa. It

must be remembered

that the fourth

democratic elections,

ushered in a new

electoral mandate

strategic objectives and

targets of Government for the period 2009 –

2014. An immediate product of 2009

electoral mandate, was the Medium Term

Strategic Framework (MTSF 2009 – 2014),

which guided the planning and resource

allocation across the three spheres of

year strategic planning process for

the Limpopo Department of Education

(LDoE) was guided by the foundational

– 2014 period.

Therefore, the detailed Annual Performance

Plans developed and implemented during

2012 MTEF period, were

designed to accomplish Government’s

objectives and priorities set for the MTEF

To locate quality education provisioning at

the centre of the growth and development

for the people of Limpopo, the Department

set up the following strategic goals –

transformation of education

institution and public special schools

tional and quality

centres of teaching and learning;

facilitation and promotion of access to

redressing of illiteracy in adult

building a firm foundation for further

provision of educational services

including examinations as well as

mathematics, science and technology

programmes;

• encourage parents and communities

to take active part in education of

their children; and

• mobilise stakeholders and

partnerships.

The basis for the MTSF included lessons

from the Government’s 15

the Scenario Planning Process. More

importantly, the MTSF, 2009

introduced a new organisational

arrangement – the National Planning

Commission (NPC). The NPC used the

Reconstruction and Development Plan of

1994, the Constitution of th

South Africa, 1996 and the lessons of the

first fifteen years of democracy as bases for

the development of the National

Development Plan for South Africa, Vision

2030. The National Development Plan

(NDP) aims to eliminate poverty and reduce

inequality by 2030 through growing an

inclusive economy, building capabilities,

enhancing the capacity of the state, and

promoting leadership and partnerships

throughout society.

To eliminate poverty, it is imperative that

quality education provisioning b

for all children of Limpopo. Children must

be able to access quality education and

develop intellectually to enable them to

enjoy prosperous lives in future; thus

having the capacity and capability to break

the cycle of poverty in the families

the fact that Limpopo is mostly a rural

province, and therefore impoverished, it is

crucial that the Department should continue

to improve the quality of education in the

ordinary public schooling system, where

most of the province’s children atte

therefore important that future

Department’s strategic plans, priorities and

resource allocations must be based and

aptly reflect Government’s commitments

and priorities as articulated in the National

Development Plan, 2030.

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mathematics, science and technology

encourage parents and communities

to take active part in education of

their children; and

mobilise stakeholders and

The basis for the MTSF included lessons

from the Government’s 15-Year Review and

the Scenario Planning Process. More

importantly, the MTSF, 2009 – 2014

introduced a new organisational

the National Planning

Commission (NPC). The NPC used the

Reconstruction and Development Plan of

1994, the Constitution of the Republic of

South Africa, 1996 and the lessons of the

first fifteen years of democracy as bases for

the development of the National

Development Plan for South Africa, Vision

2030. The National Development Plan

(NDP) aims to eliminate poverty and reduce

inequality by 2030 through growing an

inclusive economy, building capabilities,

enhancing the capacity of the state, and

promoting leadership and partnerships

To eliminate poverty, it is imperative that

quality education provisioning be a reality

for all children of Limpopo. Children must

be able to access quality education and

develop intellectually to enable them to

enjoy prosperous lives in future; thus

having the capacity and capability to break

the cycle of poverty in the families. Given

the fact that Limpopo is mostly a rural

province, and therefore impoverished, it is

crucial that the Department should continue

to improve the quality of education in the

ordinary public schooling system, where

most of the province’s children attend. It is

therefore important that future

Department’s strategic plans, priorities and

resource allocations must be based and

aptly reflect Government’s commitments

and priorities as articulated in the National

Development Plan, 2030.

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With this background in mind, let us take

this opportunity to account on the

mandates that were entrusted on the

Limpopo Department of Education (LDoE)

during the 2012/13 financial year. In this

Annual Report for the 2012/13 financial

year, we are not only presented the LDoE’s

performance over the last financial year, but

we are also providing an appraisal to the

basic education stakeholders on the

progress of the LDoE in achieving stated

Strategic Goals and Objectives of the

Limpopo Provincial Government.

At the outset, it is important to state that

2012/13 marks the complete financial year

in which the Limpopo Department of

Education, like its four other sister

Departments, was placed under

administration in terms of section

100(1)(b) of the Constitution of the

Republic of South Africa, 1996. We will not

reflect on the reasons for the Cabinet’s

intervention , but it suffices to restate the

main foci of the intervention, which were to

stabilise and normalise the delivery of

quality education in all its material facets; to

address decisively the operational,

management, administrative, as well as the

systemic challenges facing the Department;

and to ensure that measures implemented

during the section 100(1)(b) intervention

itself, guaranteed the sustainable

provisioning of quality basic education after

the intervention. Some of the successes of

the section 100(1)(b) intervention included

but not limited to –

• the introduction of an innovative

system of procurement and delivery

of learning and teaching support

materials (LTSMs);

• the stabilisation and credibility of the

budgeting process;

• fully funding the compensation of

employees (CoE) budget;

• the improvement of the budget for

the per capita transfers to schools in

terms of the Norms and Standards;

customizing;

• the integration and customisation of

all education information

management systems (EMIS, SA-

SAMS and LURITS);

• the realignment of the organisational

structure of the Department, guided

by the organisational development

(OD) principles and the outcomes of

the Organisational Functionality

Assessment (OFS) conducted in

collaboration with the Department of

Public Service and Administration

(DPSA);

• the clean-up of the PERSAL

transversal system (in collaboration

with the DPSA), which resulted in the

abolition of more than 8 000

unfunded post;

• the physical headcount of learners

and educators to ensure credible and

reliable datasets for strategic

planning, credible budgeting, and

pointed provisioning;

• the permanent absorption of

temporary educators in substantive

vacant posts;

• the appointment of suitably qualified

educators in promotional posts

(principals, deputy principals and

subject heads of departments); and

appropriately filling of vacant Circuit

managers’ pots; and

• the appointment of a team of

technical experts to assist the

Department in addressing its

financial, supply chain, asset, contract

and document, as well as human

resource management challenges.

We have seen over the 2009 – 2012 period

a steady improvement in the performance

of the Grade 12 class in the National Senior

Certificate (NSC) examinations, from 48.9%

in 2009 to 66.9% in 2012. More gratifying

was the performance of the Grade 12 class

of 2012 which obtained a further 3.9% pass

rate during the 2013 supplementary NSC

examinations (the highest pass mark in the

country). This improved the overall

performance of the Province to 70.8% – the

highest pass rate ever achieved by the

Province since the emergence of our

democratic dispensation.

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More exhilarating was the quality of the

passes achieved by candidates from our

schools, especially our ordinary public

schools. The number of candidates who

obtained Bachelor passes had increased

from 12,946 in 2011 to 15,324 in 2012. The

icing of the cake was when the Minister of

Basic Education announced that the best

Grade 12 learner in the entire country, came

from Limpopo – a girl child from a Quintile

3 ordinary public schools in the Province.

The Grade 12 Class of 2012 in Limpopo also

obtained the top marks in the country in a

number of subjects, mathematics and

science in particular. Another telling

observation was that the top performer in

the 2012 NSC examination from all

independent schools in Limpopo, had a

performance comparable to that of a

candidate placed 27th in our ordinary public

schools. Such an outcome demystifies the

notion that our ordinary public schooling

system is inferior to its independent

schooling system. With the full

implementation of the Curriculum

Assessment and Policy Statement in all

Grades, it is envisaged that the performance

of learners through the system, particularly

in the National Senior Certificate

examinations, will show a steady

improvement.

The 2012 schools calendar year saw

another flawless administration and

management of the Annual National

Assessment (ANA) in Grade 1-6 and 9. ANA

benchmarks the effective implementation,

monitoring and evaluation of the National

Literacy and Numeracy Strategy in these

Grades. The performance of our Grade 1-6

and 9 can only improve, taking into

cognisance the seriousness with which the

executive and administrative management

considers the ANA itself.

Hon. DP Magadzi

MEC for Education Department

Date: 2013 August 29

Access and retention (GER)

Gender parity

NSSF

NSNP

Scholar transport

Basic functionality (infrastructure, water

and sanitation, LTSMs, electricity, etc.)

Teacher provisioning and qualifications

ECD, ABET, Inclusive education (special

schooling)

In conclusion, I wish to thank the

Honourable Minister of Basic Education for

her guidance and leadership. The efforts of

my predecessors cannot not go by

unnoticed – thank you Comrade MEC. Also

wish to thank all those who toiled very hard

to turn the Department around. We must

all strive to strengthen and enforce

compliance and accountability imperatives

in the Department. My special gratitude

goes to those who ensured a positive image

and results that have been produced by our

Grade 12 Class of 2012. In this respect, a

word of appreciation is directed at our

parent community, teacher community and

learner community for keeping those fires

burning throughout. All other role-players

and stakeholders are also acknowledged for

having been active partners throughout the

journey in 2012. Indeed, you all have made

education in Limpopo a societal matter.

For Team Education, the challenge for

delivering quality basic education still

remains a tall order, against which, the

Department dare not fail. We have turned

the corner; we must now put our “shoulders

to the wheel” as we hit the home straight.

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7. OVERVIEW OF THE ACCOUNTING OFFICER.

The year 2012/13,

marks the full

financial year in

which the Limpopo

Department of

Education (LDoE)

was under

administration in

terms of section

100(1) (b) of the

Constitution of the

Republic of South

Africa, 1996. As

Accounting Officer and Head of Department

of the Limpopo Department of Education, we

wish to provide the following highlights

about the 2012/13 financial year.

Despite the fact that the Department had

financial challenges learning and teaching in

our schools continued. Thanks to all the

employees of the Department who made this

possible despite the challenges that existed

at the time. The Curriculum and Assessment

Policy Statement (CAPS) was implemented

in Grades 1, 2, 3, and 10. It became

imperative, therefore, that the CAPS-aligned

textbooks must be procured for the Grades

in which the CAPS were phased-in, that is,

Grades, 1, 2, 3, and 10 in order to comply

with the call by the State President of

ensuring the triple Ts, i.e., Teacher, Text and

Time are realised.

It must be stated upfront that the challenges

faced during the 2012 procurement and

delivery processes, are challenges the

Department does not wish to face again. The

procurement and delivery machinery must

be molded and capacitated in such a way

that early warning signs are identified much

earlier and remedies provided with the

shortest space of time.

The Provincial Treasury and Department of

Basic Education intervened meaningfully by:

Providing R510 million for the procurement

and delivery of LTSM for the 2013 school

calendar year;

� Providing R80

million to deliver a

Catch-up

programmes;

� Funding broad

physical headcount

of learners and

educators in the

province’s schools;

� PERSAL Clean Up;

� Increased funding

to improve the

Norms and

Standard transfers

to our schools; and

� Providing additional funding to

provide school furniture to our

schools.

All the above, are clear indications that

Government is serious about making

education its first priority.

The Department continued with the

absorption of Excess Educators in line with

the Resolution 1 of 2012. To date the

Department is left with less than 100 excess

educators in the system. In order to assist

schools to function effectively the

Department advertised and filled all

Principals, Deputy Principals and HOD posts

in Schools. This was strengthened further by

the advertisement of all vacant Circuit

Manager Posts. This will ensure continued

stability in our schools.

The commitment of the educators, officials in

Circuits, Districts and Head Office ensured

that the Department achieved 66, 9 % in

Matric Pass Rate which supported the MEC‘s

call to arrest the decline in the performance

of our schools.

Processes related to education infrastructure

planning and provisioning in the province

began late in 2012/13. However, it was

gratifying to note that more 65% of the

Education Infrastructure Grant was spent

and the rest committed at the end of the

2012/13 financial year. This was

accomplished with the assistance of

Mr. MJ Thamaga

Head of Department

Mr. MC Matthews

Administrator

Page 17

Implementing Agents appointed, including

CSIR and Mvula Trust for water and

sanitation projects; IDT and the Limpopo

Department of Public Works for construction

and rehabilitation of schools; as well as

LEDA (Limpopo Economic Development

Agency) for the cleaning of enviroloo toilets

in schools.

It is clear that the Department is beginning

to turn the corner, though it is not yet out of

the woods. If in 2012/13 the Department

could manage to accomplish the huge gains

outlined above, clearly with extra effort and

dedication, the Department will soon be out

of the woods.

We wish to thank our executive authorities,

both at the National and Provincial level, for

the leadership and guidance they provided.

Senior management and support staff, both

at the Department of Basic Education,

Limpopo Department of Education (Head

Office, Districts and Circuits) as well the

National and Provincial Treasuries, for the

variety of roles played in guiding and

shaping the Department.

We wish to thank all our social partners –

educators, parents and learners for their

perseverance. Finally, certainly not the least,

we wish to thank donor agencies and all our

partners (both in government, business and

civil society) for their support.

Thamaga MJ Matthew MC

Head of Department Administrator

PART B: PERFORMANCE INFORMATION

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1. STATEMENT OF RESPONSIBILITY FOR PERFORMANCE

INFORMATION.

The Accounting Officer is responsible for the preparation of the department’s

performance information and for the judgements made in this information.

The Accounting Officer is responsible for establishing, and implementing a

system of internal control designed to provide reasonable assurance as to the

integrity and reliability of performance information.

In my opinion, the performance information fairly reflects the performance

information of the department for the financial year ended 31 March 2013.

Thamaga MJ Matthews MC

Head of Department Accounting Officer

Date: 30 August 2013 Date: 30 August 2013

PART B: PERFORMANCE INFORMATION.

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2. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES

The AGSA currently performs the necessary audit procedures on the

performance information to provide reasonable assurance in the form of an audit

conclusion. The audit conclusion on the performance against predetermined

objectives is included in the report to management, with material findings being

reported under the Predetermined Objectives heading in the Report on other legal

and regulatory requirements section of the auditor’s report.

Refer to page XXXX of the Report of the Auditor General, published as Part E:

Financial Information.


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3. OVERVIEW OF DEPARTMENTAL PERFORMANCE

3.1. Service Delivery Environment

• Section 100(1)(b)

The Department of Education was one of the five departments that were put under

administration in terms of Section 100(1) (b) of the Constitution, and this state of affairs

continued even during the period under review. A Strategy to improve the situation of

the department, mostly on Financial Administration and Human Resource Management,

was implemented, which yielded overall positive results for the organisation.

• Funding Levels

Total budget of the Department amounted to R 22, 958 billion but with R 166, 695

million of that being for funding of unauthorised expenditure approved without funding.

This left the Department with R 22, 125 available for spending. Included in this amount

is R 650 million earmarked to supplement COE budget and R 177 million to compensate

for a higher than budgeted agreement at the bargaining council in salary increases. The

allocation of this budget per program and per economic classification is indicated in the

Annual Financial Statement under Appropriation Statement. However it can be said that

R 2, 444 billion was for conditional grants which left the Department with R 19, 680

billion to fund all its other operations. The budget was allocated as follows:

� Compensation of employees 83%

o (excluding conditional grants COE accounted for 92% of the total budget)

� Goods and Services 8%

� Transfers 4%

� Capital 5%

During budget adjustment period the Department received and additional R 510 million for

procurement of textbooks and stationery (LTSM) and R 75 million to assist with catch-up

program to for learners who might have been disadvantaged by the late delivery of

textbooks during the financial year.

Overall the Department’s budget for Goods and Services decreased by 64% (R 1, 584 billion)

from 2010/11. This was again caused by the project to ensure that COE was fully funded.

This movement in funds towards COE is reflected in the graph below which gives the budget

trend over the last 14 years. The graph indicates that it will only be in 2015/16 that the

budget for other items, excluding COE, will be at the same level as the 2010/11 budget (not

taking into account inflation rate)


Page 21

14 – Year budget trend

This has had a negative impact on most of the activities of the Department. The units that have

had the most decrease are HRD, which had a budget decrease of 63% and In-Schools Sports,

which had a budget decrease of 31%.

• Outputs from the Delivery Agreement

The department is tasked with the responsibility of championing delivery of Outcome 1:

Improved Quality of Basic Education. Associated with this Outcome are four critical

Outputs; namely,

(i) Improve the quality of teaching and learning: the department has managed

to capacitate and train 43,914 educators on CAPS, content and methodology,

with a view to improving their ability to lead and teach learners in schools for

better educational outcomes. Through Maths, Science & Technology Institute

(MASTEC), 234 educators were trained in subject areas such as Maths, Science,

Languages as well as Commercial Subjects.

(ii) Undertake regular assessment to track progress: through support by the

Department of Basic Education (DBE), the department is implementing Annual

National Assessment (ANA), as one way of implementing standardised

assessment for our learners in schools. The provincial department is setting

common question papers in targeted subjects, based on pace-setters, for

implementation at school level throughout all the districts. Districts are also

developing common papers for their schools in those subjects where the

province is not intervening in the form of common question papers.

-

5 000

10 000

15 000

20 000

25 000

COE

Other


Page 22

(iii) (iii) Improve Early Childhood Development (ECD): the department is

currently one of the provinces which is championing the call for overall

universalization of ECD in the country, with 2,330 schools offering Grade R, with

an enrolment of 116,205 82.4% of all learners entering Grade 1 having been

exposed to Grade R.

(iv) Ensure a credible, outcomes-based focused planning and accountability

system: the department had ensured that all its planning, monitoring and

evaluation initiatives were focused on the achievement of pre-determined goals

and objectives, both for the schooling sector as well as the support programmes.

To this end, monitoring and control mechanisms have been reviewed with the

aim of strengthening and supporting overall systemic assessment. Common

examinations for identified subjects are implemented from the provincial level,

whilst districts also set up their own common examinations at district level,

particularly in those areas not identified for standardisation at provincial level.

Information Technology:

One of the areas where the department has encountered challenges is in the area of

Information Technology and connectivity. Due to budgetary constraints during the 2012/13

financial year, very little was done to strengthen and support earlier initiatives in this area.

However, efforts will be expended to ensure that the necessary support is given in the new

financial year.

Disciplinary and dispute cases:

The department received a number of cases during the year under review relating to

instances of a disciplinary nature in respect of our staff, and progress has been

registered in resolving and finalising those cases. Of concern, though, is the fact that

there are still reported cases relating to the administration of corporal punishment by

some our educators in schools. The department does not only continue to remind its

employees of the policy on this matter, but it takes active steps to ensure corrective

action against those found guilty of such type of offence

3.2. Service Delivery Improvement Plan

Main services provided and standards.

The department has completed a service delivery improvement plan. The tables below

highlight the service delivery plan and the achievements to date. The SDIP is a three-year

document which was developed in 2012-2015. The SDIP was informed by the departmental

turnaround strategy

Main services provided and standards


Page 23

Main

services

Actual

customers

Potential

customers

Standard of

service

Actual

achievement

against

standards

Increase

number of

educators

training in

Maths, Science

and Technology

( MST) subjects

5 000 educators

(3 000 FET and 2

000 GET

In accordance

with the

outcomes of

the Action Plan

to 2014

10 194

educators were

trained on CAPS

Increase the

number of

learners who

by the end of

the year have

mastered the

minimum

mathematics

competencies

Grade 3 – 40%

Grade 6 - 45%

Grade 8 - 230

Grade 9 – 40%

In accordance

with the

outcomes of

the Action Plan

to 2014

Grade 3 =

34.4%

Grade 6 =

21.4%

Grade 8 = NA

Grade 9 = 40%

according to

countries ANA

Increase

number of

Grade 12

learners with

Bachelors, who

pass

Mathematics

and Physical

Science

Bachelors – 17

133

Mathematics –

22 740

Physical Science

- 20 440

In accordance

with the

outcomes of

the Action Plan

to 2014

Mathematics =

18 346

Physical

sciences = 18

566

Implement

Integrated

Quality

Management

Systems (

IQMS) and

Performance

Management

Development

Systems(PMDS)

80 schools

50 office-based

educators

Schools

according to

ELRC Collective

Agreement No.

8 of 2003

Office-based

educators

according to

ELRC Collective

Agreement No.

3 of 2002

92 schools and

34 clusters

were supported

in the third

quarter [231

schools and 89

clusters as at

the 3rd quarter].

Nine (09)

supervisors

were supported

in the third


Page 24

Main

services

Actual

customers

Potential

customers

Standard of

service

Actual

achievement

against

standards

quarter [39

supervisors as

at the 3rd

quarter]

To make food

delivered to

schools,

prepared and

fed to learners.

1,565 986

learners

Delivered food

to a total of 1

599 313

learners

Consultation arrangements with customers.

Type of

arrangement

Actual customers Potential Customers Actual Achievement

EXCO Public

Participation

Programme

Community

Members:

• SGBs

• RCL`s

• School

Principals

• Teacher Unions

• Municipalities

• Ward Councilors

• Ward

Committees

• Traditional

Councils

• SGBs

• RCL`s

• School

Principals

• Teacher Unions

• Municipalities

• Ward

Councilors

• Ward

Committees

• Traditional

Councils

• Opportunities were

created for customers to

voice out their concerns

on a face to face basis.

• The MEC on the other

hand had an opportunity

to hear their concerns

first hand and respond to

questions where

information on education

matters was needed.

Service delivery access strategy

Access Strategy Actual achievements

National School Nutrition Programme

The primary aim of the programme is to

ensure that learners do not stay the whole

day hungry. This encourages school

attendance and therefore opens doors to

learning.

• 1,585,630 learners benefited from the

programme.

• 310 SMMEs and 1 Cooperative were

awarded tenders for the supply of food

stuffs to the schools implementing NSNP.


Page 25

Access Strategy Actual achievements

Scholar Transport

Scholar transport is provided to learners

who walk for more than 5 km to the nearest

school. No learner should be excluded from

a public school because his/her parents

cannot afford to pay fees for transport to

school.

• 19631 learners benefited from the scholar

transport programme.

• 235 service providers were awarded

tenders to ferry learners to and from

schools as per policy. These service

providers thus benefited financially from

the access strategy.

Policy on school fee exemption

According to the policy, no learner should

be excluded from a public school because

his/her parents cannot afford school fees

• 1,600,105 learners benefited from the No

fee school policy.

EPWP

Transfer of skills to members of the

community

300 ECD Practitioners were trained on Child Care

Level 01 through EPWP.

Access to education services by members of

the community.

• Demarcation of District offices from 5 to 10. This

ensures that services that cannot be handled at the

134 Circuits can be accessed at the Districts which

have been brought closer to them through this

demarcation.

• Radio services:

• Signage at the Provincial offices to give directions

to different offices to save them time.

Service information tool

Types of information tool Actual achievements

N/A N/A


Page 26

Complaints mechanism

Complaints Mechanism Actual achievements

Presidential Hotline System A total of 217 cases were registered through Presidential

Hotline since 2009 and as at 31/03/2013

- 209 were resolved;

- 8 were outstanding .

The department is 96.31% as at 30 March 2013

Premier’s Hotline System A total of 111 cases were registered through Premier’s

Hotline since 2010 and as at 31/03/2013. By the end of

the financial year, 97% of the cases were resolved.

Internal disciplinary matters A total of 51 disciplinary cases were registered to the

Employment Relations and People Management Strategic

Business Unit:

- 36 cases were concluded

- 15 cases outstanding cases – NB we are working

on the outstanding cases

3.3. Organisational environment

The primary mandate and responsibility of LDoE is the preparation of the country and

province’s human resources capability and capacity in order to ensure that products of our

system are able to take up productive responsibilities in the society and economy. To this

end, the department has elevated its performance and rating, as can be witnessed from the

Class of 2012 Grade 12 matric pass rate. The province improved the Grade 12 pass rate from

63.90% in 2011 to 66.90% in 2012: a 3% overall performance improvement. The increase

was not just in quantities, but the quality of our passes has also improved; the number of

candidates who obtained Bachelors has gone up by a whopping 2,378, from 12,946 in 2011

to 15,324 in 2012. This is not an isolated case of improved performance in the department.

The department has also seen an improvement in learner performance from the cohort of

learners who sat for the last Annual National Assessment (ANA).

Whilst we have seen the improvements referred to above, the department has also come

across areas of under-performance in some service delivery areas in the department.

Although we have managed to ensure that the supply of stationery, as part of Learner and

Teacher Support Materials (LTSM), it is also acknowledge that we should acknowledge areas

of weaknesses and challenges. Our supply and delivery for textbooks to schools has been

characterised by volumes of criticism, to an extent that the department was taken to court on

allegations of non-delivery of textbooks. Another area of challenge has been delivery on

infrastructure, where we have not met the delivery dates according to plan. Another area of

key performance where the department needs to improve on is in respect of meeting the

audit requirements by our external auditors and oversight bodies. Project and Programme

managers have been directed to establish and maintain management and information

systems which will meet and satisfy audit requirements of our oversight stakeholders.


Page 27

With the collaboration and support of the Provincial Treasury, the Presidency and

Department of Basic Education, a project was initiated in the department, referred to as the

School Verification Project, which was aimed at confirming and verifying numbers of both

educators, learners as well as support staff in the development, across all our institutions, viz.

public ordinary schools, public special schools, Adult Education Centres as well as ECD

Centres. Through the support by Statistics South Africa (STATSSA), the project was kicked off

during the 2012-13 financial year, and the report is due in August 2013.

The department experienced loss of managers during the financial year, more particularly

amongst members of the SMS. The following posts became vacant as a result of attrition from

amongst the SMS cadre: (a) Senior General Manager: Corporate Services; (b) SM: Maths,

Science & Technology; SM: Education Management Information Systems (EMIS); (c) SM:

Corporate Services (MASTEC); (d) . The department is currently not only working on the

replacements into the vacated posts, but it’s also finalising a Master -Plan ( long-term staff

provisioning strategy and plan) to ensure that suitably qualified employees are supplied and

retained in sufficient numbers in order to ensure continuity and sustainability of services.

The department has also commenced with the organisational restructuring initiatives in the

past financial year, with a view to reviewing and aligning the structure to the Strategy, such

that efficiencies can secured from an alignment of functions. This reviewed structure is

envisaged to be completed during 2013-14, in order to support the acceleration of service

delivery at all levels of the department, including departmental institutions in the form of

schools and Centres. Critical functions that were not provided for in the current structure are

being provided for and strengthened so that a balance can be introduced between core

function (learning and teaching) as well as the support activities for successful service

delivery.

3.4. Key policy developments and legislative changes.

Revised National Curriculum Statement Grade R-9 and the National Curriculum

Statement Grade 10-12 (2002) have been combined to form the National Curriculum

Statement Grade R-12 (2011). Implementation commenced in 2012.

4. STRATEGIC OUTCOME ORIENTED GOALS.

Strategic Goals Strategic Objectives Progress

SG. 1:

Transformation

of the

department into

a high

performance

organisation.

S.O 1.1:

To improve service delivery

and client satisfaction where

65% of clients rate the

department’s service as good

or better by 2014/15.

Client satisfaction survey was conducted

during 2010/11, and the outcome

reported that 60% of clients regarded

the department’s services as good or

better. No survey was conducted in

2011/12 and 2012/13 as the department

was implementing the recommendations

of the 2010/11 survey. Next survey is

planned for 2014/15.


Page 28


S.O. 1.2:

To provide in-service training

to 19,000 office-based officials

to enhance service delivery by

2014/15.

The Strategic Objective Target has

already been over-achieved. Actual

performance over the last three (3)

financial years is as follows:

(i) 2010-11 = 15,388

(ii) 2011-12 = 32,949

(iii) 2012-13 = 10,909

S.O 1.3:

Implement school

administration systems in

80% of the schools (3,212) by

2014/15

Strategic Objective Target has already

been over-achieved. Actual performance

over the last three (3) financial years is

as follows:

(i) 2010-11 = 1,104 out of 4015

schools (27.49%);

(ii) 2011-12 = 3,953 out of 4,000

targeted schools (98.90);

(iii) 2012-13 = 3,722 out of 3,920

schools (94.90%).

SG. 2

Transformation

of Educational

Institutions into

accessible,

functional and

quality centres

S.O 2.1:

To improve the number of

Grade 12 learners who pass

Maths and Physical Science to

30,000 and 20,000

respectively by 2014/15.

Maths:

The department has consistently under-

achieved on the Maths Target with the

following as the overall results in the

Subject:

(i) 2010-11 = 19,469

(ii) 2011-12 = 16,054

(iii) 2012-13 = 18,346 out of

35,044

Physical Science:

The department has consistently under-

achieved on the physical Science Target

with the following as the overall results

in the Subject:

(i) 2010-11 = 16,328

(ii) 2011-12 = 16,717

(iii) 2012-13 = 18,566 out of

30,975


Page 29


S.O. 2.2:

To provide 100% of LTSM to

all 4015 public schools on first

day of re-opening and other

basic school facilities by

2014/15.

Stationery:

Under-achievement on this Strategic

Objective, of approximately -1% has been

recorded over the past two years, whilst

100% delivery was registered in 2010-

11. An LTSM System will be put in place

for 100% Stationery to be provided to all

schools on the first of re-opening in

2014/15.

Textbooks:

The following grades which introduced

CAPS in 2012/13 were provided with

Textbooks: 4, 5, 6 & 10. The other

grades were provided on a top-up basis.

S.O. 2.3:

To provide in-service training

to 120,000 school-based

officials in subject content

knowledge and methodology

to enhance curriculum

delivery.

A total of 72,549 have already been

trained on subject content knowledge as

well as methodology to enhance

curriculum delivery. The following was

recorded over three years:

(i) 2010-11 = 4,783

(ii) 2011-12 = 23,762

(iii) 2012-13 = 43,914

S.O. 2.4:

To provide capacity to 4,000

SMTs and SGBs by 2014/15.

This Strategic Objective Target has

already been achieved, with 5,447 SMTs

and SGBs already capacitated as follows:

(i) 2010-11 = 2,849

(ii) 2011-12 = 2,598

(iii) 2012-13 = Nil

S.O. 2.5:

To expand participation in in-

school sports, arts and culture

to enhance effective learning

to 85% (3,413 schools) of the

public ordinary schools by

2014/15.

The overall achievement on this Strategic

Objective Target is 61.5%. More

strategies and funding needs to be

developed, and funds be made available,

in order for the Target to be achieved.

SG 3:

Promote access

to education

through

independent

schools

S.O. 3.1:

To regulate and support

operation of all 134 subsidised

Independent Schools in the

province by 2014/15.

This Strategic Objective Target has

already been over-achieved, with

performance being recorded as follows

over the past 3 years:

(i) 2010-11 = 134

(ii) 2011-12 = 134


Page 30


(iii) 2012-13 = 147

SG 4:

Transformation

of public special

schools into

accessible,

functional and

quality centres.

S.O 4.1:

To provide resources and

support to all Special and Full

Service schools by 2014/15.

This Strategic Objective Target has been

delivered as follows over the years:

(i) 2010-11 = 34

(ii) 2011-12 = 0

(iii) 2012-13 = 34

SG 5:

Provision of

curricula which

is responsive to

economic and

development

priorities.

S.O. 5.1:

To reach 82,000 FET learners

through skills development

programmes and curricula in

response to the provincial

economic areas of need by

2014/15.

S.O 5.2:

Enter into 140 partnerships

with private sector for

placement of 2,500 learners

by 2014/15.

This Target was gradually delivered as

follows:

(i) 2010-11 = 18,217

(ii) 2011-12 = 20,929

(iii) 2012-13 = 42,563

Partnerships:

2010-11 = 85

2011- 12 = 67

2012-13 = 54

Learner Placements:

(i) 2010-11 = 324

(ii) 2011-12 = 1,558

(iii) 2012-13 = 1,333

SG 6:

Contribute to

reduction of

illiteracy in adult

learners to

enable them to

access further

learning and

employment

opportunities.

S.O. 6.1:

To expand access to ABET

programmes by increasing

learner enrolment from

36,503 to 73,000 by 2014/15,

and establishing 20 new

centres annually.

Strategic Objective Target has been

delivered as follows over the past 3

years:

(i) 2010-11 = 37,619

(ii) 2011-12 = 36,505

(iii) 2012-13 = 32,053

No new Centres were established over

the period due to financial constraints.

SG 7:

Building a firm

foundation for

learners’ aged

0- 9 for further

S.O. 7.1:

To contribute to universal

access by ensuring that 95% of

learners in Grade 1 shall have

completed Grade R by

Delivery of the Strategic Objective Target

over the last 3 years has been as follows:

(i) 2010-11 = 81%

(ii) 2011-12 = 83%

(iii) 2012-13 = 82.4%


Page 31


learning. 2014/15.

SG 8:

Provision of

auxiliary

services to

supplement

curriculum

delivery

endevours in

programme

S.O. 8.1:

To ensure credibility of

internal and external

examination results by

retraining all 3,826 district

and circuit officials

responsible for managing

examinations by 2014/15

The Strategic Objective Target has

already been over-achieved, with the

following delivery having been recorded

over the past 3 years:

(i)2010-11 = 5,729

(ii)2011-12 = 2,802, and

(iii)2012-13 = 7,746

S.O. 8.2:

Provide continuous

professional development for

250 CA’s and 1,620 educators

for Maths, Science, Languages

and Commercial Subjects.

Performance on the Strategic Objective

Target over the past 3 years has been:

Curriculum Advisors:

(i) 2010-11 = 34

(ii) 2011-12 = 33

(iii) 2012-13 = 0

Educators:

(i) 2010-11 – 100

(ii) 2011-12 = 174

(iii) 2012-13 = 234

S.O. 8.3:

Contribute to elimination of

stigmatization and

discrimination and spread of

HIV and AIDS in schools and

workplace by reaching 9,000

educators and Curriculum

Advisors by 2014/15.

Performance on the Strategic Objective

Target over the past 3 years has been:

(i) 2010-11 = 4,043

(ii) 2011-12 = 1,468

(iii) 2012-13 = 977


Page 32

5. PERFORMANCE INFORMATION BY PROGRAMME

5.1. Programme 1: Administration

5.1.1 Programme purpose

To provide the overall management of, and support to, the education system in

accordance with the National Education Policy Act, the Public Finance Management Act

and other relevant policies.

Analysis per sub-programme:

• Sub-programme 1.1: Office of the MEC:

To provide for the functioning of the office of the Member of the Executive Council

(MEC) for education

• Sub-programme 1.2: Corporate Services:

To provide management services that are not education specific for the education

system to make limited provision for, and maintenance of accommodation

• Sub-programme 1.3: Education Management:

To provide education management services for the education system

• Sub-programme 1.4: Human Resource Development:

To provide human resource development for office-based staff

• Sub-programme 1.5: Education Management Information System (EMIS):

To provide education management information in accordance with the National

Education Information Policy

5.1.2 Strategic Objectives:

o SO 1.1: Resources effectively and efficiently provided, managed and utilised.

SO statement: To improve service delivery and client satisfaction where 65%19

of clients rate the Department’s service as good or better by 2014/15.

o SO 1.2: In-service training provided to office based officials to enhance service

delivery.

SO statement: To provide in-service training to 19,00020 office-based officials to

enhance service delivery by 2014/15.

o SO 1.3: Systems for improvement of school administration implemented.

SO statement: Implement school administration systems in 80% of the schools

(3,212) by 2014/15.

5.1.3 Strategic objectives, performance indicators planned targets

and actual achievements

5.1.3.1 Strategic objectives

Programme 1: Administration

19

The target was amended from 95% as per the APP. 20

The target was amend from 6,000 as per the APP


Page 33

Strategic objectives Actual

Achieve

ment

2011/1

2

Planned

Target

2012/1

3

Actual

Achieve

ment

2012/1

3

Deviation

from

planned

target to

Actual

Achievem

ent for

2012/13

Comment on deviations

SO1.1 Resources

effectively and

efficiently

provided,

managed and

utilised.

60% - - N/A No target was set in 2012/13

giving time for implementation

of the 2010/11 survey

recommendations

SO1.2 In-service

training

provided to

office training

based officials

to enhance

service delivery.

32

94

9

14

,00

0

10

,90

9

-3, 0

91

The 2014/15 target has been

achieved. The Department is

however striving to train more

employees to improve their

productivity when financial

resources are available.

SO1.3 Systems for

improvement of

administration

implemented.

98.9%

[3953

out of

4000

targete

d

schools

)

3920 94.9%

[3722

out of

3920

schools

]

-14.9% The 2014/15 target has been

achieved. The Department is

however striving for

implementation of school

administration systems by all

the public school. SADTU’s

disengagement from the

Department’s activities has

contributed to the negative

variance.

5.1.3.2 Performance indicators, planned targets and actual

achievements



Page 34

Performance Indicator Actual

Achiev

ement

2011/

12

Planne

d

Target

2012/1

3

Actual

Achievem

ent

2012/13

Deviatio

n from

planned

target

to

Actual

Achieve

ment

for

2012/1

3


PPM

101

No. of public

schools that use

SA SAMS to

provide data to

the national

learner tracking

system.

39

53

3 9

20

37

22

-19

8

Shortage of SA-SAMS officers in

12 Circuits and Organised labour’s

decision to disengage from the

Department’s activities

contributed to the unfavourable

variance.

PPM

102

No of public

schools that can

be contacted

electronically

(e-mail).

10

0

n/

a

N/

A

N/

A

No target was set due to

budgetary constraints.

PPM

103

% of education

current

expenditure

going towards

non-personnel

items.

10

.20

%

8.2

%

10

%

1.8

%

The favourable variance is

attributed to funding of LTSM and

Catch-up programme; by

Treasury. Internal adjustments

viz. Maintenance & repair of

infrastructure assets and CAPS

training.

PSM

104

No. of

employees

provided with

training and

development

interventions

relevant to their

jobs.

32

94

9

14

00

0

10

90

9

-3 0

91

Budgetary constraints

PSM

105

% of employees

with disabilities.

0.20% 0.2% 0.2% 0% N/A

PSM

106

% of women in

SMS positions.

38.05

%

38% 35.4% -2.6% Budgetary constraints. Attrition

rate of SMS , austerity measures

PSM

107

% of women in

Principalship

29.45

%

30% 29% -1% Delayed filling of Principalship

posts due to austerity measures.


Page 35



Achiev

ement

2011/

12

Planne

d

Target

2012/1

3

Actual

Achievem

ent

2012/13

Deviatio

n from

planned

target

to

Actual

Achieve

ment

for

2012/1

3


posts. Inconsistent compliance to the

2010/2014 Employment Equity

Plan by School Governing Bodies.

PSM

108

No. of school

Principals and

Deputy

Principals

capacitated

through ACE

Leadership

programme.

200 206 6 This is a favourable variance due

to additional funds received from

EDTP-SETA

PSM

109

Rate of client

satisfaction on

service delivery.

60% N/A N/A N/A No target was set for the financial

year. The period was used to

implement the recommendations

as per the 2010 client satisfaction

survey report.

PSM

110

No. of economic

sectors

implementing

the Provincial

HRD strategy

8 9

sectors

9 sectors 0 N/A

PSM

111

A Learning

Academy (LA)

established and

operationalised

0 LA

launch

ed and

progra

mmes

piloted

in 30

munici

palities

and 12

0 L/A not

launche

d and

therefor

e no

piloting

of

progra

mmes

in 30

This was unfunded mandate.

The L/A was on the other hand

not launched due to delays with

signing of the MOU by other

Government Departments.


Page 36



Achiev

ement

2011/

12

Planne

d

Target

2012/1

3

Actual

Achievem

ent

2012/13

Deviatio

n from

planned

target

to

Actual

Achieve

ment

for

2012/1

3


provinc

ial

depart

ments

municip

alities

and 12

Provinc

ial

depart

ments.

5.1.3.3 Strategy to overcome areas of under performance

Area of under performance Strategy to overcome areas of under performance

� Implementation of SA-SAMS.

� Filling of SA-SAMS officers’ vacant post is very

critical. The posts have been filled from May

2013.

� The challenge with Organised Labour’s

disengagement has been suspended.

� Employees training and development

� Training of 3,000 out of 3091 will be done in

the next financial year as per available budget.

Discussions with EDTP-SETA are at an

advanced stage with regard to training of the

additional employees.

� Compliance with the 2010/2014

Employment Equity Plan (EEP)

� Employment equity targets will be set for each

Branch to implement when budgets are

available. Employment equity targets will be

set for each District to implement. SGBs will

be workshopped on the importance of EEP as a

tool for transformation.

� Operation of the Provincial Learning

academy.

� The matter has been escalated to the HoDs’

forum for intervention.

Changes to planned targets No target change was done during the financial year.


Page 37

Linking performance with budgets

Sub-programme expenditure. 2012/2013 2011/2012

Sub-

Programme

Name

Final

Appropria

tion

Actual

Expenditure

(Over)/

Under

Expend

iture

Final

Appropri

ation

Actual

Expend

iture

(Over)/

Under

Expendi

ture

R’000 R’000 R’000 R’000 R’000 R’000

Office of the

MEC

8 744 4 801 3 943 8 189 5 333 2 856

Corporate

Services

252 752 308 371 (55 619) 385 742 329 365 56 377

Education

Management

933 864 974, 974 (41 110) 858 820 976 387 (117 567)

Human

Resource

Development

46 811 67 681 (20 870) 76 895 65 973 10 922

Education

Management

Information

Systems

26 996 621 26 375 27 246 8 673 18 573

To

tal 1 2

69

16

7

1 3

56

44

8

(87

28

1)

1 3

56

89

2

1 3

85

73

1

(28

83

9)

5.2 Programme 2: Public Ordinary Schools

5.2.1 Programme Purpose Purpose: To provide public ordinary education from Grades 1 to 12 in accordance with

the South African Schools Act.

5.2.1.1Analysis per programme:

Sub-programmes 2.1: Public Primary Schools.


Page 38

To provide specific public primary ordinary schools with resources required for Grades

1 to 7

o Sub-programme 2.2: Public Secondary Schools:

o To provide specific public secondary ordinary schools with the resources

required for Grades 8 to 12

o Sub-programme 2.3: Professional Services:

o To provide educators and learners in public ordinary schools with

departmentally managed support services

o Sub-programme 2.4: Human Resource Development.

o To provide for the professional and other development of educators and non-

educators in public ordinary schools

Sub-programme 2.5: Conditional Grants:

o To provide identified poor and hungry learners in public ordinary schools with

the minimum food they will need to learn effectively in school through

o The National School Nutrition Programme (NSNP)

o To provide infrastructure at public schools

o To recapitalize the technical schools

o To provide support to Dinaledi schools

o Conditional Grants.

5.2.3 List the strategic objectives for the financial year under review.

The following are the strategic objectives for programme 2:

o SO2.1: Learner performance improved.

SO statement: To improve the number of Grade 12 learners who pass Maths

and Physical Science to 30,000 and 20,000 respectively by 2014/15.

o SO 2.2: LTSM provided to schools.

SO statement: To provide 100% of LTSM to all 4015 public schools on first day of

school re-opening and other basic school facilities by 2014/15.

o SO 2.3: Strengthen school governance and promote access.

SO statement: To provide capacity to 4,000 SMTs and SGBs by 2014/15.

o SO 2.4 School governance and management strengthened to promote access.

SO Statement: To provide in-service training to 120,50021 school-based officials

in subject content knowledge and methodology to enhance curriculum delivery.

o SO 2.5: In-school Sports, Arts & Culture promoted.

SO Statement: To expand participation in in-school sports, arts and culture to

enhance effective learning to 70%22 (2,811 schools) of the public ordinary

schools by 2014/15.



21

The target was amended from 30,000 as per the APP 22

The target was amended from 85% as per the APP


Page 39

Strategic objectives

Programme 2: Public Ordinary Schools.

Str

ate

gic

ob

jec

tiv

es

Ac

tua

l A

ch

iev

em

en

t

20

11

/1

2

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l A

ch

iev

em

en

t

20

12

/1

3

De

via

tio

n f

ro

m

pla

nn

ed

ta

rg

et

to

Ac

tua

l A

ch

iev

em

en

t

for

20

12

/1

3

Co

mm

en

t o

n

de

via

tio

ns

2.1 Learner

performanc

e improved.

Ma

ths:

16

,05

4

P/

S:

16

,71

7

Ma

ths:

22

,74

0

P/

S:

18

,38

4

Ma

ths:

18

,34

6

P/

S:

18

,56

6

Ma

ths:

-4

39

4

P/

S:

+1

82

Inadequate subject content

knowledge and methodology of

Mathematics educators.

Austerity measures resulted in

limited support provided to

implement the National/

Provincial MST Strategy.

2.2 LTSM

provided to

schools23.

10

0%

24

10

0%

of

LT

SM

pro

vid

ed

to

sch

oo

ls

99

% o

f L

TS

M

pro

vid

ed

to

sch

oo

ls

-1%

Procurement of textbooks was

based on the 2012 learner

enrolment. Reported shortages

will be addressed in the next

financial year.

2.3 School

governance

and

managemen

t

strengthene

d to

promote

access.

23

,76

2

43

,32

82

5

43

91

42

6

+5

86

Additional support was

received from DBE.

2.4 In-service

training and

developmen

t provided

to school

2,598 - - - No target was set due to

financial constraints

23

LTSM covers textbooks and stationery. Textbooks are provided on a top-up basis except where new

curricular is introduced. 24

All the schools were provided with stationery and textbooks were only provided on a top up basis 25

43328 = 25,740 GET and 17,588 FET educators 26

43914 = 25740 GET & 18,174 FET educators


Page 40

Programme 2: Public Ordinary Schools. S

tra

teg

ic o

bje

cti

ve

s

Ac

tua

l A

ch

iev

em

en

t

20

11

/1

2

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l A

ch

iev

em

en

t

20

12

/1

3

De

via

tio

n f

ro

m

pla

nn

ed

ta

rg

et

to

Ac

tua

l A

ch

iev

em

en

t

for

20

12

/1

3

Co

mm

en

t o

n

de

via

tio

ns

based

educators.

2.5 In-school

Sports, Arts

& Culture

promoted.

61.5%27

- - - No target was set due to

financial constraints

Performance indicators, planned targets and actual achievements

Programme 2: Public Ordinary Schools. Performance Indicator

Ac

tua

l A

ch

iev

em

en

t 2

01

1/

12

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l A

ch

iev

em

en

t

20

12

/1

3

De

via

tio

n f

ro

m p

lan

ne

d t

arg

et

to

Ac

tua

l A

ch

iev

em

en

t fo

r 2

01

2/

13

Co

mm

en

t o

n d

ev

iati

on

s

PPM

201

No of learners

enrolled in

public ordinary

schools. 1,6

64

,59

7

1,7

04

,25

3

1,6

62

,10

6

-41

75

3

There was over projection

based on the 2011 enrolment

figures

PPM

202

No of educators

employed in

public ordinary

schools. 54

,63

8

55

,75

7

56

,93

9

1 1

82

The variance is as a result of

excess educators in the system

27

1582 for in-school sports + 850 for arts and culture out of a total of 3,953 schools


Page 41


Ac

tua

l A

ch

iev

em

en

t 2

01

1/

12

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l A

ch

iev

em

en

t

20

12

/1

3

De

via

tio

n f

ro

m p

lan

ne

d t

arg

et

to

Ac

tua

l A

ch

iev

em

en

t fo

r 2

01

2/

13

Co

mm

en

t o

n d

ev

iati

on

s

PPM

203

No of non-

educator staff

employed in

public ordinary

schools. 0

2,1

00

1,9

24

-17

6

Moratorium imposed on filling of

support staff posts in schools.

PPM

204

No of learners in

public ordinary

schools

benefiting from

the “No Fee

School” policy. 1,6

11

,66

6

1,6

06

,67

0

1,6

00

,10

5

-6 5

65

The target was over projected


figures

PPM

205

No of public

ordinary schools

to be provided

with water

supply.

56 N/A N/A N/A No target was set for this

financial year due to budgetary

constraints

PPM

206

No of public

ordinary schools

to be provided

with electricity.

N/A N/A N/A No target was set for this

financial year due to budgetary

constraints

PPM

207

No. of public

ordinary schools

to be provided

with sanitation

facilities.

49 66 0 -66 Late signing of service level

agreements with the

implementing agents

PPM

208

No of

classrooms in

public ordinary

schools.

1,025 510 99 -411 Late signing of service level

agreements with the

implementing agents

PPM

209

No. of specialist

rooms to be


agreements with the


Page 42


Ac

tua

l A

ch

iev

em

en

t 2

01

1/

12

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l A

ch

iev

em

en

t

20

12

/1

3

De

via

tio

n f

ro

m p

lan

ne

d t

arg

et

to

Ac

tua

l A

ch

iev

em

en

t fo

r 2

01

2/

13

Co

mm

en

t o

n d

ev

iati

on

s

built in public

ordinary schools

implementing agents

PPM

210

No. of learners

with special

education needs

that are enrolled

in public

ordinary

schools.

67 5,491 5,200 -291 The target was over projected


figures

PPM

211

No of full service

schools.


agreements with the

implementing agents

PPM

212

No. of schools

visited at least

once a quarter

by a circuit

manager.

3201 366428 2654 -1 010 A policy decision on curbing of

kilometres travelled by Circuit

Managers led to this variance

while some schools on the other

hand were visited more than

once during a quarter due to

nature of their challenges.

PSM

213

No. of learners

provided with

required

stationery for

the school year.

1,7

91

,51

5

1,6

62

,10

6 2

9

-

Over projection of learner

enrolment figures based on

2011/12 figures.

28

The figure is non-cumulative but an average of the four quarters. 29

The number of stationery packs procured was 1,970,304. This is because learners doing commercial subjects

are provided with additional special stationery.


Page 43


Ac

tua

l A

ch

iev

em

en

t 2

01

1/

12

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l A

ch

iev

em

en

t

20

12

/1

3

De

via

tio

n f

ro

m p

lan

ne

d t

arg

et

to

Ac

tua

l A

ch

iev

em

en

t fo

r 2

01

2/

13

Co

mm

en

t o

n d

ev

iati

on

s

PSM

214

No. of learners

provided with

textbooks for

the year.

0

52

6,3

91

52

8,6

16

2 2

25

Projected learner enrolment

figures for CAPS implementing

grades (based on 2011/12

figures) were lower than the

actual and all learners had to be

provided

PSM

215

% of grade 3

learners

performing at

the required

literacy level

according to the

country’s ANA.

N/A30 40% 48% 8% This is a favourable variance

which resulted from the

intervention strategy

implemented by LDoE.

PSM

216

% of grade 3

learners

performing at

the required

numeracy level

according to the

country’s ANA.

N/A31 40% 34.4

%

-5.6% Austerity measures resulted in

limited provision of support to

both educators and learners.

Intervention guides for

educators and learners, quarterly

tests, assessment resource banks

and the literacy strategy for GET

could not be printed.

PSM

217

% of grade 6

learners

performing at

the required

language level

according to the

country’s ANA.

N/A32 45% 30% -15% Austerity measures resulted in

limited provision of support to

both educators and learners.

Intervention guides for

educators and learners, quarterly

tests, assessment resource banks

and the literacy strategy for GET

30

The ANA examination was postponed to 2012 by National Department of Education. 31

The ANA examination was postponed to 2012 by National Department of Education. 32

The ANA examination was postponed to 2012 by National Department of Education.


Page 44


Ac

tua

l A

ch

iev

em

en

t 2

01

1/

12

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l A

ch

iev

em

en

t

20

12

/1

3

De

via

tio

n f

ro

m p

lan

ne

d t

arg

et

to

Ac

tua

l A

ch

iev

em

en

t fo

r 2

01

2/

13

Co

mm

en

t o

n d

ev

iati

on

s

could not be printed.

PSM

218

% of grade 6

learners

performing at

the required

mathematics

level according

to the country’s

ANA

N/A33 45% 21% -24% Inadequate curriculum coverage

and poor educator subject

content knowledge and lack of

budget for providing support to

both teachers and learners led to

the variance. Printing of the

following could not be done:

Intervention guides for teachers

and learners, quarterly tests,

ARBs and the Literacy Strategy

for GET).

PSM

219

Grade 12 pass

rate.

63.90 70.1 66.9 -3% Austerity measures resulted in


underperforming and average

performing schools.

PSM

220

No of Grade 12

learners who

become eligible

for a Bachelor’s

programme in

the public

national

examination.

12

,94

6

17

,13

3

15

,32

4

-1 8

09

Austerity measures resulted in


underperforming and average

performing schools.

33

The ANA examination was postponed to 2012 by National Department of Education.


Page 45


Ac

tua

l A

ch

iev

em

en

t 2

01

1/

12

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l A

ch

iev

em

en

t

20

12

/1

3

De

via

tio

n f

ro

m p

lan

ne

d t

arg

et

to

Ac

tua

l A

ch

iev

em

en

t fo

r 2

01

2/

13

Co

mm

en

t o

n d

ev

iati

on

s

PSM

221

No. of Grade 12

learners passing

Mathematics

16

,05

4

22

,74

0

18

34

6

-4 3

94

Maths educators’ inadequate

subject content knowledge and

methodology on the one hand

and austerity measures which

resulted in limited support

provided to implement the

National/ Provincial MST

Strategy on the other.

PSM

222

No. of Grade 12

learners passing

Physical Science.

16

71

7

20

,44

0

18

56

6

-1 8

74

Physical Science educators’

inadequate subject content

knowledge and methodology on

the one hand and austerity

measures which resulted in


implement the National/

Provincial MST Strategy on the

other.

PSM

223

No. of educators

trained in CAPS,

subject content

and

methodology in

GET phase

23

76

2

25

,74

0

25

74

0

0

N/A

PSM

224

No. of educators

trained in CAPS,

subject content

and

methodology in

FET schools.

17

,58

8

18

17

4

58

6

This is a favourable variance as a

result of additional support

received from DBE


Page 46


Ac

tua

l A

ch

iev

em

en

t 2

01

1/

12

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l A

ch

iev

em

en

t

20

12

/1

3

De

via

tio

n f

ro

m p

lan

ne

d t

arg

et

to

Ac

tua

l A

ch

iev

em

en

t fo

r 2

01

2/

13

Co

mm

en

t o

n d

ev

iati

on

s

PSM

225

No of learners in

public ordinary

schools

benefiting from

the national

school nutrition

programme.

1,5

91

,02

9

1,5

23

,78

0

1,5

85

,63

0

61

85

0 The projection of 1,523,780 was

as per DBE statistics. LDoE was

however able to extend feeding

to the additional learners within

the allocated budget.34

PSM

226

No of

participating

schools

empowered on

Sustainable

Food

Production.

1,5

66

1,1

90

21

15

92

5

Partnership with Food and Trees

for Africa (FTFA) made it

possible for the Department to

exceed the targeted figure.

PSM

227

No of jobs

created through

implementation

of NSNP

-SMME: 301 312 310 -2 Two service providers were

recorded twice which resulted in

the target being 312 instead of

310.

-Cooperatives. 5 1 1 0 N/A

- Food handlers. 9,052

9,268

9,083

-185

The target was a projection

based on the enrolment figures

of 2011 the latter of which was

under stated


Page 47


Ac

tua

l A

ch

iev

em

en

t 2

01

1/

12

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l A

ch

iev

em

en

t

20

12

/1

3

De

via

tio

n f

ro

m p

lan

ne

d t

arg

et

to

Ac

tua

l A

ch

iev

em

en

t fo

r 2

01

2/

13

Co

mm

en

t o

n d

ev

iati

on

s

PSM

228

No. of learners

in public

ordinary schools

benefiting from

learner

transport.

21

,21

7

22

,00

0

19

,63

1

-2 3

70

Some service providers

abandoned their routes abruptly

and non-response by prospective

service providers to take over

the abandoned routes.

PSM

229

No. of Dinaledi

and Dinaletšana

schools

supported

through

differentiated

strategy as per

TAS

71

Dinale

di & 16

Dinalet

šana

76

Dinale

di &

142

Dinale

tšana

51

Dinale

di &

33

Dinalet

šana

0

Dinale

di & -

84

Dinalet

šana

Late approval of the Conditional

grant Business plan and under

funding of Dinaletšana schools.

PSM

230

No. of Technical

High schools

recapitalised as

per Business

plan.

24 24 12 -12 Late approval of the Conditional

grant Business plan.

PSM

231

No. of new state-

of-the-art

schools built

10 2 1 -1

Service Level agreements for the

implementing agents were

signed late,

Strategy to overcome areas of under performance


� Under staffing in respect of non-

educator staff � Filling of attrition posts from savings.

� Provision of water, electricity &

sanitation facilities in schools.

� MoUs for 2012/13 - 2014/15 have been signed

with the implementing agents. .

� School visits by Circuit Managers. � The method of targeting will be improved to

ensure all the schools are visited. All Circuit


Page 48


Managers will be expected to visit a minimum

of 15 schools every quarter.

� Learner performance in grades 3, 6, 9 &

12

.

� LDoE will continue to reprioritise its activities

to ensure improved learner performance.

� Learner transport. � Procurement processes to be initiated from the

1st month of the new financial year to ensure

all qualifying learners are provided with

transport.

� LDoE is looking into implementing a new

model to incentivise shorter routes.

� Support of Dinaledi & Dinaletšana

schools and recapitalisation of

Technical High schools.

� Ensure timely approval of the Business plans

to ensure enough time for implementation of

same.

Changes to planned targets No change of targets was made during the financial year.


Sub-programme expenditure 2012/2013 2011/2012

Sub- Programme Name Final

Approp

riation

Actual

Expend

iture

(Over)/

Under

Expend

iture

Final

Approp

riation

Actual

Expend

iture

(Over)/

Under

Expend

iture

R’000 R’000 R’000 R’000 R’000 R’000

Public Primary School

Education

9 272 165 9 099 091 173 074 8 651 306 8 874 481 (223 175)

Public Secondary School

Education

8 784 748 8 375 806 408 942 7 754 106 7 747 128 6 978

Human Resource

Development

33 535 30 534 3 001 63 267 63 162 105

Education Infrastructure

Grant

942 091 564 420 377 671 7 584 3 617 3 967

National School Nutrition

Programme

879 338 959 026 (79 688) 897 937 894 035 3 902

In-School Sport, Arts and

Culture

3 625 658 2 967 832

952

779

024

53 928

Dinaledi Schools Grant 14 390 5 732 8 658 27 918 8 113 19 805

Technical Secondary

Schools Recapitalisation

Grant

36 185 11 905 24 280 7 140 607 6 533


Page 49

2012/2013 2011/2012

Sub- Programme Name Final

Approp

riation

Actual

Expend

iture

(Over)/

Under

Expend

iture

Final

Approp

riation

Actual

Expend

iture

(Over)/

Under

Expend

iture

R’000 R’000 R’000 R’000 R’000 R’000

Total

19

96

6 0

77

19

04

7 1

72

91

8 9

05

18

24

2 2

10

18

37

0 1

67

(12

7 9

57

)

5.3 Programme 3: Independent Schools

5.3.1 Programme Purpose

The purpose of the programme is to support independent schools in accordance with

the South African Schools Act. The programme expenditure includes transfer payments

to independent schools in accordance with the norms and standards for school funding

to support the provisioning of expenditure items required for education in those

schools.5.3.2 Sub-Programmes

• Sub-programme 3.1: Primary Phase:

To support independent schools in Grades 1 to 7

• Sub-programme 3.2: Secondary Phase:

To support independent schools in Grades 8 to 12

5.3.3 Strategic objectives for the financial year under review.

SO 3.1: All independent schools in the Province regulated and supported.

SO statement: To regulate and support operation of all 134 subsidized independent

schools in the Province - by 2014/15.


Page 50



5.3.4.1 Strategic objectives. Programme 3: Independent Schools


Achieve

ment

2011/1

2

Planne

d

Target

2012/1

3

Actual

Achieve

ment

2012/1

3

Deviatio

n from

planned

target to

Actual

Achieve

ment for

2012/13


3.1 All independent

schools in the

Province regulated &

supported.

134 142 147 5 More schools qualified for

registration as independent

schools. All the 147 schools were

regulated and supported. 85 out

of the 147 were subsidized as per

national policy on independent

schools funding norms.

5.3.4.2 Performance indicator, planned targets and actual achievements

Programme 3: Independent Schools Performance

Indicator

Actual

Achieve

ment

2011/12

Planned

Target

2012/13

Actual

Achieve

ment

2012/13

Deviatio

n from

planned

target to

Actual

Achieve

ment for

2012/13


PP

M

30

1

No. of

subsidized

learners in

independent

schools.

23,469 29,625 22,747

-6 878

Only schools which meet all the

requirements as per the

national funding policy are

subsidized. Payment of

Subsidies was discontinued in

respect of schools which

under-performed in their 2011

Grade 12 examinations


Page 51

5.3.5. Strategy to overcome areas of under performance

Area of under performance

Strategy to overcome areas of under

performance

� Learners in Independent schools not

subsidized.

� Intensify monitoring and support to

ensure that policy implementation is

adhered to.

5.3.6 Changes to planned targets N/A

5.3.7 Linking performance with budgets.

5.3.8 Sub-programme expenditure

2011/12 2012/13

Su

b-

Pro

gra

m

me

Na

me

Fin

al

Ap

pro

pri

ati

on

Act

ua

l

Ex

pe

nd

it

ure

(Ov

er)

/U

nd

er

Ex

pe

nd

it

ure

Fin

al

Ap

pro

pri

ati

on

Act

ua

l

Ex

pe

nd

it

ure

(Ov

er)

/U

nd

er

Ex

pe

nd

it

ure

R’000 R’000 R’000 R’000 R’000 R’000

Primary

Independent

Schools

54 372 52 403 1 969 38 020 40 573 (2 553)

Secondary

Independent

Schools

47 085 34 114 12 971 34 008 31 015 2 993

Total 101 457 86 517 14 940 72 028 71 588 440

5.4 Programme 4: Public Special Schools

5.4.1 Purpose of Programme:

To provide compulsory public education in special schools in accordance with the South

African Schools Act and White Paper 6 on Special Needs Education: Building an

Inclusive Education and Training System

5.4.2 Analysis by sub-programme. o Sub-programme 4.1: Schools:

o To provide specific public special schools with resources


To provide educators and learners in public special schools with departmentally

managed support services

o Sub-programme 4.3: Human Resource Development:

o To provide for the professional and other developmental needs of educators and

public service staff in public special schools

o Sub-programme 4.4: Conditional Grants:

o To provide for infrastructure at public special schools


Page 52

5.4.3 List the strategic objectives for the financial year under review

o SO 4.1: Special and full service schools supported.

o SO statement: To provide resources and support to all 28 special schools by

2014/15.



5.4.3.1 Strategic objectives.

Programme 4: Public Special Schools

Strategic objectives

Ac

tua

l

Ac

hie

ve

me

nt

20

11

/1

2

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l

Ac

hie

ve

me

nt

20

12

/1

3

De

via

tio

n f

rom

pla

nn

ed

ta

rge

t to

Ac

tua

l

Ac

hie

ve

me

nt

for

20

12

/1

3

Comment on

deviations

4.1 Special and full

service schools

supported.

0 48 48 0 The target and

therefore the

achievement are made

up of 14 full service

schools and 34 special

schools.


achievements

Programme 4: Public Special schools

Performance

Indicator

Actua

l

Achie

veme

nt

2011

/12

Plann

ed

Targe

t

2012/

13

Actua

l

Achie

veme

nt

2012

/13

Deviation

from

planned

target to

Actual

Achieveme

nt for

2012/13


PP

M

40

1

No of learners

enrolled in

public special

schools.

8505 7 964 8401 437 Under projection based on

the 2011 enrolment figures.


Page 53

Programme 4: Public Special schools

Performance

Indicator

Actua

l

Achie

veme

nt

2011

/12

Plann

ed

Targe

t

2012/

13

Actua

l

Achie

veme

nt

2012

/13

Deviation

from

planned

target to

Actual

Achieveme

nt for

2012/13


PP

M

40

2

No of educators

employed in

public special

schools.

527 747 653 -94 The Collective agreement

(Resolution 1 of 2012) has

placed moratorium on

employment of new intake of

educators to allow the

implementation of the

agreement.

PP

M

40

3

No of

Professional

non-teaching

staff employed

in public special

schools.

0 N/A N/A N/A

No target was set because of

budgetary constraints

PS

M

40

4

No. of special

schools provided

with resources &

supported. 0 48 34 -14

All the special schools were

supported. The target of 48

includes 14 full service

schools. The latter were also

supported though not

included in the achievement

as the indicators are about

special schools only.

Strategy to overcome areas of under performance Areas of under performance Strategy to overcome areas of under

performance

� Employment of educators in Special

schools

� The new post establishment will be

declared in September 2013 to address the

staffing challenges in the sector

Changes to planned targets N/A


Page 54

Linking performance with budgets.


Sub- Programme

Name

Final

Approp

riation

Actual

Expen

diture

(Over)/

Under

Expend

iture

Final

Appropr

iation

Actual

Expen

diture

(Over)/

Under

Expendi

ture

R’000 R’000 R’000 R’000 R’000 R’000

Special Primary

and Secondary

Schools

316

042

321

327

(5 28

5)

289

534

288

249

1 285

In-School Sport

and Culture

893 868 25 2 258 695 1 563

Total 316

935

322

195

(5 26

0)

291

792

288

944

2 848

5.5 Programme 5: FET Colleges.

5.5.1 Programme Purpose: The purpose of this Programme is to provide further education and training (FET) at

public FET colleges in accordance with the Further Education and Training Act, Act No.

16 of 2006. The programme includes all publicly funded expenditure items used for the

provisioning of education in FET colleges. Funding under this programme excludes

expenditure items offered through the FET band, grades 10, 11 and 12 in public schools

which is governed by the South African Schools Act.

Analysis by sub-programme.

5.5.2.1 Sub-programme 5.1: Public Institutions:

To provide specific public FET colleges with resources.

5.5.2.2 Sub-programme 5.2: Professional Services:

To provide lecturers and students in public FET colleges with departmentally

managed support services.

5.5.2.3 Sub-programme 5.3: Human Resource Development:

To provide for the professional and other developmental needs of management,

lecturing and support staff in public FET colleges.


Page 55


The following are the strategic objectives for the programme:

o SO 5.1: Skills development programmes and curricula which are responsible to

the economic needs of the Province provided

SO statement: To reach 82,000 FET learners through skills development

programmes and curricula in response to the Provincial economic areas of need

by 2014/15.

o SO 5.2: Partnerships concluded with private sector to enhance acquisition of

skills by FET College learners.

SO statement: Enter into 140 Partnerships with Private sector for placement of

2,500 learners by 2014/15.




Programme 5: FET Colleges.


Achieve

ment

2011/1

2

Planned

Target

2012/1

3

Actual

Achieve

ment

2012/1

3

Deviation

from

planned

target to

Actual

Achievem

ent for

2012/13


Skills development

programmes and

curricula which are

responsible to the

economic needs of

the Province

provided

20,929 47,000 42,56335 -4,437 Over projection of learner

enrolment.

Partnerships

concluded with

private sector to

enhance acquisition

of skills by FET

College learners.

67

Partners

hips and

1,558

learners

50

Partners

hips

&11,00036

learners

54

Partners

hips and

1,333

learners

4

partnershi

p & -9667

The target of 11,000

learners which led to the

huge unfavourable

variance was an error.

The correct target is 2,000.

35

The figure is the sum of NC(V) and Nated of 22,851 & 19,712 respectively 36

The 11, 000 figure was an error. The correct target was 2000


Page 56


achievements


Performance

Indicator A

ctu

al

Ac

hie

ve

me

nt

20

11

/1

2

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l

Ac

hie

ve

me

nt

20

12

/1

3

De

via

tio

n f

rom

pla

nn

ed

ta

rge

t

to A

ctu

al

Ac

hie

ve

me

nt

for

20

12

/1

3 Comment on deviations

PPM

501

No of

students

enrolled in NC

(V) courses in

FET Colleges

20,92

9

32,60

0

22,85

1

-9 749 Migration of students from NCV to

Report 191 (Nated)

PPM

502

No of FET

College NC

(V) students

who

completed full

courses

successfully.

6181 11000 5301 -5 699 Some students’ results were still

pending from Department of

Higher Education & Training

(DHET). FET College lecturers’

insufficient subject content

knowledge impacts negatively on

learner performance.

PSM

503

No of FET

College

students

placed in

Learnership

programmes.

1558 11000 1333 -667 The target of 11,000 which led to

the huge variance was an error.

The correct target is 2,000. Over

and above that, lecturers do not

have adequate skills required for

material development.

PSM

504

FET College

pass rate 60%

by 2014.

36.15

%

40% 33.50

%

-6% Some students’ results were still

pending from Department of


(DHET).

FET College lecturers’ insufficient

subject content knowledge also

impacted negatively on learner

performance

PSM

505

No. of MoU’s

signed with

private sector.

67 50 54 4 The movement of FET Colleges to

DHET has eased their relationship

with the SETAs and the Private

sector.

PSM

506

No. of FET

College

lecturers

252 300 230 -70 Training of lecturers in subject

content is provided by DHET. The

latter could only accommodate


Page 57


Performance

Indicator

Ac

tua

l

Ac

hie

ve

me

nt

20

11

/1

2

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l

Ac

hie

ve

me

nt

20

12

/1

3

De

via

tio

n f

rom

pla

nn

ed

ta

rge

t

to A

ctu

al

Ac

hie

ve

me

nt

for

20

12

/1

3 Comment on deviations

trained in

subject

content.

230 for Limpopo during the year

under review.

Strategy to overcome areas of underperformance.

Area of under performance Strategy to overcome areas of under

performance

� Migration of students from NCV to

Report 191 (Nated)

� Programme quotas to be introduced

in future.

� Pending students results � The matter to be escalated to DHET.

� Printing error.

� Poor pass rate in FET Colleges.

� Intensify implementation of quality

assurance processes.

� SETA will be requested to facilitate

training of lecturers to ensure

acquisition of the required skills.

� Training of lecturers in subject content.

� The remaining lecturers will be

trained in the next financial year.

Changes to planned targets N/A



Sub-

Programme

Name

Final

Appropr

iation

Actual

Expendit

ure

(Over)/U

nder

Expendit

ure

Final

Approp

riation

Actual

Expen

diture

(Over)/U

nder

Expendit

ure

R’000 R’000 R’000 R’000 R’000 R’000

Conditional

Grant

545 768 544 966 802 495 851 500 872 (5 021)

Total 545 768 544 966 802 495 851 500 872 (5 021)


Page 58

5.6 Programme 6: Adult Education & Training

5.6.1 Programme Purpose:

To provide adult education and training (AET) in accordance with the Adult Basic

Education and Training Act, 52 of 2000, inclusive of provisions of the AET Amendment

Act, 2010.

This programme includes all publicly funded expenditure items utilized at ABET sites to

offer adult basic education and training. This programme includes both expenditure

items purchased by the Department, and any transfer of payments from the state to

ABET sites.

Responsibility for ABET is accommodated within the Curriculum Branch and is

undertaken in the ABET Directorate of the Chief Directorate: GET. The programme is

significant to the welfare of the province. Limpopo has 635, 984 adults aged from 16

who are illiterate. The literacy rate of adults 16 years and older is 80.7%.

5.6.2 Sub-Programmes.

5.6.2.1 Sub-programme 6.1: Subsidies to Public Adult Learning Centres:

To support specific public AET sites through subsidies

5.6.2.2 Sub-programme 6.2: Professional Services:

To provide educators and learners at AET Centres with departmentally managed

support service

5.6.2.3 Sub-programme 6.3: Human Resource Development:

To provide for the professional and other developmental needs of management,

educators and support staff at AET centres


o SO 6.1: Responsive and relevant curricula [including Learnerships] for all

categories of learners provided.

SO statement: To expand training and skills development programmes and

Learnerships to reach 2,000 learners by 2014/15.

o SO 6.2: Access to Public Adult Learning Centres (PALCs) expanded.

SO statement: To expand access to ABET programmes by increasing learner

enrolment from 36,503 to 73,000 by 2014/15 and establishing 20 new centres

annually.


Page 59




Programme 6: Adult Education & Training

Strategic

objectives

Ac

tua

l

Ac

hie

ve

me

nt

20

11

/1

2

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l

Ac

hie

ve

me

nt

20

12

/1

3

De

via

tio

n f

rom

pla

nn

ed

targ

et

to Comment on deviations

SO6.1: Responsive

and relevant

curricula [including

Learnerships] for

all categories of

learners provided.

- 100 0 -100 Financial constraints.

SO6.2: Access to

Public Adult

Learning Centres

(PALCs) expanded.

36,505

learners

& 0

Centres

51,308 32,053

learners

& 0

Centres

-19,255

learners

& -50

centres

New AET centres could not be

established due to financial

constraints.

Performance indicators, planned targets and actual achievements.


Performance

Indicator

Ac

tua

l

Ac

hie

ve

me

nt

20

11

/1

2

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l

Ac

hie

ve

me

nt

20

12

/1

3

De

via

tio

n f

rom

pla

nn

ed

ta

rge

t

to A

ctu

al

Ac

hie

ve

me

nt

for

20

12

/1

3

Co

mm

en

t o

n

de

via

tio

ns

PPM

601

No of learners

enrolled in

public ABET

Centres.

36505 51 308 32053 -19 255 The target

was based

on

2011/12

enrolment

figures.

The 50

centres

could not

be

established


Page 60


Performance

Indicator

Ac

tua

l

Ac

hie

ve

me

nt

20

11

/1

2

Pla

nn

ed

Ta

rge

t

20

12

/1

3

Ac

tua

l

Ac

hie

ve

me

nt

20

12

/1

3

De

via

tio

n f

rom

pla

nn

ed

ta

rge

t

to A

ctu

al

Ac

hie

ve

me

nt

for

20

12

/1

3

Co

mm

en

t o

n

de

via

tio

ns

as

envisaged

due to

financial

constraints

PPM

602

No. of

educators

employed in

public ABET

Centres.

2793 3 043 2548 -495 New AET

centres

could not

be

established

and more

educators

not

employed

due to

financial

constraints

.

PSM

603

No. of new

ABET centres

established.

0 50 0 -50

Financial

constraints

Strategy to overcome areas of underperformance.

Areas of under performance Strategy to overcome areas of under

performance

� Learner enrolments in AET centres. � Re-prioritisation will be done to

ensure funds are made available for

AET in conjunction with DHET.

� Employment of educators in AET

Centres.

� Re-prioritisation will be done to



� Establishment of AET Centres � Re-prioritisation will be done



Changes to planned targets


Page 61

N/A


Sub-programme expenditure

2012/2013 2011/2012

Sub-

Programme

Name

Final

Appropri

ation

Actual

Expendit

ure

(Over)/U

nder

Expendit

ure

Final

Appropri

ation

Actual

Expendit

ure

(Over)/U

nder

Expendit

ure

R’000 R’000 R’000 R’000 R’000 R’000

Public Centres 163

794

170

920

(7 126) 138

500

151

895

(13 39

5)

Total 163

794

170

920

(7 126

)

138

500

151

895

(13 39

5)

5.7 Programme 7: Early Childhood Development.


To provide Early Childhood Development (ECD) at the Grade R level in accordance

with White Paper 5.

The programme aims to protect the child’s rights to develop his/her full cognitive,

emotional, social and physical potential in line with ECD White Paper No. 5 (2001). Early

Childhood Development is about the holistic development of the child from birth - 9yrs.

The other purpose is to expand ECD provision, correcting the imbalances in provision,

ensuring equitable access and improving the quality and delivery of ECD Programmes.

ECD in our department is administered in three different directorates; Pre Grade R

Directorate, ECD Pre-Grade R- EPWP and the Foundation Phase Directorate. All three

directorates operate in the community learning sites. Pre-Grade focuses on the

development and implementation of Curriculum, Provision of LTSM, practitioner

development and resource mobilization. On the other hand ECD EPWP focuses on

Curriculum implementation, practitioner development, mobilization of resources,

training of cooks and gardeners and facilitates payment of stipend. The same applies

to the Foundation Phase Directorate; its focus is on curriculum matters, provision of

LTSM and resource mobilization as well.

The three directorates are also involved in the implementation of the Integrated

Strategy for Early Childhood Development which involves other sister departments.


Page 62

5.7.2 Analysis per sub-programme.

o Sub-programme 7.1: Grade R in Public Schools:

To provide specific public ordinary schools with resources required for Grade R

and encourage more schools to establish grade R classes where space exists

o Sub-programme 7.2: Grade R in Community Schools:

To support particular community centres [ECD independent schools] at the

Grade R level


To provide educators and learners in ECD sites with departmentally managed

support services

o Sub-programme 7.4: Human Resource Development:

To provide for the professional and other developmental needs of educators and

non-educators in ECD sites.

o Sub-programme 7.5: Conditional Grant:

To provide for the infrastructure for ECD

5.7.3 List the strategic objectives for the financial year under review.

The strategic objectives for this programme are as follows:

o SO 7.1 Universal access to Early Childhood Development programmes ensured.

SO statement: To contribute to universal access by ensuring that by 2014/15,

95% of learners in Grade 1 shall have completed Grade R.




Programme 7: Early Childhood Development

Strategic

objectives

Actual

Achieveme

nt 2011/12

Planned

Target

2012/13

Actual

Achieveme

nt

2012/13

Deviation

from

planned

target to

Actual

Achievement

for 2012/13

Comment

on

deviations

SO 7.1 Universal 83%37 85% 82.4%38 -2.6% Public

37

83% = 110197 (Gr. R learners in 2010) divided by 131751 (Gr. 1 learners in 2011). Source: School Realties

2011 published by National Education Dept.


Page 63


Strategic

objectives

Actual

Achieveme

nt 2011/12

Planned

Target

2012/13

Actual

Achieveme

nt

2012/13

Deviation

from

planned

target to

Actual

Achievement

for 2012/13

Comment

on

deviations

access to Early

Childhood

Development

programmes

ensured.

ordinary

schools

without

resources

could not

enrol

Grade R

learners.

Performance indicators, planned targets and actual achievements


Performance Indicator Actua

l

Achie

veme

nt

2011

/12

Plann

ed

Target

2012/

13

Actua

l

Achie

veme

nt

2012

/13

Deviatio

n from

planned

target to

Actual

Achieve

ment for

2012/13

Comment on

deviations

PPM

701

No of learners enrolled in

Grade R in public schools.

9276

0

10

500

1162

90

+105 790 The huge variance

was caused by a

typing error – the

planned target was

105,500 and not

10,500 as recorded

in the APP. The

actual variance

should therefore be

10,790 due to

intensified

38

82.4% = 117,279 (Grade R learners in 2011) divided by 142,355 (Grade1 learners in 2012). Source: School

Realties 2011 and 2012


Page 64


Performance Indicator Actua

l

Achie

veme

nt

2011

/12

Plann

ed

Target

2012/

13

Actua

l

Achie

veme

nt

2012

/13

Deviatio

n from

planned

target to

Actual

Achieve

ment for

2012/13

Comment on

deviations

campaign on

learner registration

as per Provincial

integrated social

cluster strategy.

PPM

702

No of public schools that

offer Grade R.

2620 2529 2327 -202 The 4th quarter

report of 2012/13

indicated 2529

schools. After

verification the

figure was found to

be 2327. The

variance is due to

over projection

based on the 2011

Annual survey.

PSM

703

No of Pre-grade R

Practitioners trained on

Child Care Level 01

through EPWP.

2233 300 300 0 N/A

PSM

704

No of Cooks trained on

Cooks 101 through EPWP.

0 200 200 0 N/A

PSM

705

No of Gardeners trained

on Vegetable propagation

and paid stipend through

EPWP.

0 200 200 0 N/A

PSM

706

No of Pre-Grade R

Practitioners trained on

Curriculum from birth to

4 years.

300 450 450 0 N/A

Strategy to overcome areas of under performance


Page 65

No underperformance was recorded for this programme. All the targets set for this Programme

were achieved.


N/A



Sub- Programme

Name

Final

Appropri

ation

Actual

Expendit

ure

(Over)/U

nder

Expendit

ure

Final

Appropri

ation

Actual

Expendit

ure

(Over)/U

nder

Expendit

ure

R’000 R’000 R’000 R’000 R’000 R’000

Grade R in Public

Schools

34 954 12 938 22 016 39 943 36 632 3 311

Grade R in

Community

Centres

64 632 28 314 36 318 61 554 34 875 26 679

Pre-Grade R 86 957 42 742 44 215 88 541 91 698 (3 157)

EPWP Incentive

Grant

1 080 1 335 (255) 1 071 696 375

EPWP Social

Grant

18 557 26 756 (8 199)

Total

206 180 112 085 94 095 191 109 163 901 27 08

5.8 Programme 8: Professional Auxiliary Services.


Programme Purpose:

The purpose of this Programme as a whole is to provide educational institutions with

training and support.


Page 66

5.8.2 Analysis by sub-programme.

• Sub-programme 8.1: Payments to SETA:

To provide human resource development for employees in accordance with the Skills

Development Act.

• Sub-programme 8.2: Conditional Grant Projects:

To provide for projects specified by the Department of Basic Education that are applicable

to more than one programme and funded from conditional grants.

• Sub-programme 8.3: External Examinations:

To provide for departmentally managed examination services.

• Sub-programme 8.4: Continuous Professional Development Centres:

To provide educators with professional development on a continuous basis to ensure

effective teaching and learning.

5.8.3 List the strategic objectives for the financial year under review o SO 8.1: Assessment and examination effectively managed.

SO statement: To ensure credibility of internal and external examination results by

retraining all 3,826 Districts and Circuit officials who are responsible for managing

examinations by 2014/15.

o SO 8.2: Continuous professional development provided to Curriculum advisors

(CAs) and educators.

SO statement: Provide continuous professional development for 250 CA’s and

o 1620 Educators by 2014/14.

o SO 8.3: Social issues affecting the school – HIV & AIDS effectively responded to.

SO statement. Contribute to elimination of stigmatization and discrimination and

spread of HIV and AIDS in schools and workplace by reaching 9,000 educators and

Curriculum Advisors by 2014/15.




Page 67

5.8.4.1 Strategic objectives.

Programme 8: Professional Auxiliary Services

Strategic

objectives

Actua

l

Achie

veme

nt

2011

/12

Plann

ed

Targe

t

2012/

13

Actu

al

Achi

evem

ent

2012

/13

Deviati

on

from

planne

d

target

to

Actual

Achiev

ement

for

2012/1

3


8.1: Assessment

and examination

effectively

managed.

2,802 6024 7,746 1,722 This is a favourable variance. More

educators and Circuit officials were

available for training at no

additional costs. Training of more

officials provides a pool of trained

officials which ensures effective

management of examinations.

8.2: Continuous

professional

development

provided to

Curriculum

advisors (CAs) and

educators.

33

CAs

and

174

educa

tors

80 CAs

and

240

educat

ors

0 CAs

&

234

educ

ators

-80 CAs

and -6

educato

rs

The variance was due to non-

approval of CAs training as per the

business plan. The training was

meant for grades 10 & 11. The 6

educators could not be released for

training due to grade 12 teaching

commitments

8.3: Social issues

affecting the school

– HIV & AIDS

effectively

responded to.

1,468 1,000 977 -23 The 23 educators could not attend

due to


Page 68

Performance indicators, planned targets and actual

achievements



Achieve

ment

2011/12

Planned

Target

2012/13

Actual

Achiev

ement

2012/

13

Deviation

from

planned

target to

Actual

Achievem

ent for

2012/13


PPM

801

No. of candidates

registered for the

grade 12 senior

certificate

examination (Matric

exams).

91256 72 000 78

211

6 211 This is a favourable

variance which came as a

result of candidates who re-

registered as full time

candidates in order to

improve their results.

PPM

802

No. of candidates for

the ABET NQF level

4 examinations39.

27547 32 372 25

791

-6 581 High dropout rate

PSM

803

No. of educators

enrolled for CPDC

for Maths, Science,

Languages &

Commercial

subjects.

174 240 234 -6

The 6 educators could not

be released for training due

to grade 12 teaching

commitments

PSM

804

No. of Curriculum

Advisors [CAs]

provided with

professional

development in

Maths, Science,

Languages &

Commercial

subjects.

33 80 0 -80 The variance was due to

non-approval of CAs

training as per the business

plan.

PSM

805

No. of Educators

trained on Life Skills

in the classroom.

1468 1 000 977 -23 The variance is due to the

fact that some teachers did

not attend as a result of

personal and family

commitment since these

workshops are done during

39

The figures provided are for ABET level 4.


Page 69



Achieve

ment

2011/12

Planned

Target

2012/13

Actual

Achiev

ement

2012/

13

Deviation

from

planned

target to

Actual

Achievem

ent for

2012/13


weekends.

PSM

806

No. of officials

trained on the

conduct,

management and

administration of

assessment and

examination for

grades 10, 11, 12 &

ABET level 4

2802

6,024

7746

1 722

This is a favourable

variance. More educators

and Circuit officials were

available for training at no

additional costs. Training of

more officials provides a

pool of trained officials

which ensures effective

management of

examinations.

Strategy to overcome areas of under performance Areas of under performance Strategy to overcome areas of under

performance

No. Of learners sitting for AET exams. Continuous encouragement and support for

candidates who have registered for exams will be

conducted to reduce the high dropout rate.

Training of educators in life skills in the

classroom.

The remaining teachers will be trained in the

new financial year (2013/14).


N/A


Page 70



Sub- Programme

Name

Final

Appropri

ation

Actual

Expenditu

re

(Over)/U

nder

Expenditu

re

Final

Appropri

ation

Actual

Expenditu

re

(Over)/U

nder

Expendit

ure

R’000 R’000 R’000 R’000 R’000 R’000

Payment to SETA 18 409 13 794 4 615 56 56

Special Projects 29 942 12 573 17 369 34 646 25 706 8 940

External

Examination

Services

215

614

216

608

(994) 204

334

163

433

40 901

Education

Multipurpose

Centres

50 554 40 244 10 310 40 742 39 154 1 588

Total 314 519 283 219 31 300 279 778 228 293 51 485

6. SUMMARY OF FINANCIAL INFORMATION

6.1. Departmental receipts

The Department is not a revenue generating department and its revenue is “passive” as it

mostly derived from sale of tender documents and the commission on insurance.

Tariff policy

The department charges fees for examination related services but the tariff thereof is

determined by the National Department of Basic Education.

Revenue from the sale of capital assets is in relation to redundant assets that were disposed of

through a public auction.

2012/2013 2011/2012

Departmenta

l receipts

Estimate Actual

Amount

Collected

(Over)/Un

der

Collection

Estimate

Actual

Amount

Collected

(Over)/Un

der

Collection

R’000 R’000 R’000 R’000 R’000 R’000

Tax Receipts

Casino

taxes


Page 71

2012/2013 2011/2012

Departmenta

l receipts

Estimate Actual

Amount

Collected

(Over)/Un

der

Collection

Estimate

Actual

Amount

Collected

(Over)/Un

der

Collection

R’000 R’000 R’000 R’000 R’000 R’000

Horse

racing

taxes

Liquor

licences

Motor

vehicle

licences

Sale of goods

and services

other than

capital assets

Transfers

received

Fines,

penalties and

forfeits

Interest,

dividends and

rent on land

Sale of capital

assets

Financial

transactions

in assets and

liabilities

Total

6.2. Programme Expenditure

2012/2013 2011/2012

Programme

Name

Final

Appropriation

Actual

Expenditur

e

(Over)/Unde

r Expenditure

Final

Appropriation

Actual

Expenditure

(Over)/Und

er

Expenditur

e

R’000 R’000 R’000 R’000 R’000 R’000

Administ

ration

1 269 167 1 356

447

(87 280) 1 356 892 1 385 731 (28 839)

Public

Ordinary

School

19 966 077 19 047

181

918 896 18 242 210 18 370

167

(127 95

7)

Independ

ent

Schools

101 457 86 515 14 942 72 028 71 588 440

Public

Special

Schools

316 935 322 196 (5 261) 291 792 288 944 2 848


Page 72

2012/2013 2011/2012

Programme

Name

Final

Appropriation

Actual

Expenditur

e

(Over)/Unde

r Expenditure

Final

Appropriation

Actual

Expenditure

(Over)/Und

er

Expenditur

e

Further

Educatio

n and

Training

545 768 544 967 801 495 851 500 872 (5 021)

Adult

Educatio

n and

Training

163 794 170 920 (7 126) 138 500 151 895 (13 395)

Early

Childhoo

d

Develop

ment

206 180 112 089 94 091 191 109 163 901 27 208

Auxiliary

and

Associate

d

Services

314 519 283 223 31 296 279 778 228 293 51 485

Total 22 883 897 21 923

538

960 359 21 068 160 21 161

391

(93 231)

6.3. Transfer payments, excluding public entities

The table below reflects the transfer payments made for the period 1 April XXX to 31 March XXX

Name of

transferee

Purpose for

which the

funds were

used

Compliance

with s 38 (1)

(j) of the

PFMA

Amount

transferred

(R’000)

Amount

spent by

the entity

Reasons

for the

funds

unspent

by the

entity

The table below reflects the transfer payments which were budgeted for in the period 1 April

20XX to 31 March 20XX, but no transfer payments were made.

Name of transferee Purpose for

which the funds

were to be used

Amount

budgeted for

(R’000)

Amount

transferred

(R’000)

Reasons why funds were not

transferred

Public Ordinary

School

Norms and

standards to

schools

495,926 498,165 N/A

Independent

Schools

Norms and

standards to

schools

101,457 86,515 N/A

Public Special

Schools

Norms and

standards to

schools

43,112 43,112 N/A

Further

Education and

Training

Running costs

for the colleges

195,444 195,444

Education Provide 16,214 2,638 N/A


Page 73

Development

Trust

infrastructure

support on

50:50 bases,

with the donors

6.4. Public Entities

The Department has no public entities that are reporting to the MEC for Education

6.5. Conditional grants and earmarked funds paid

The Department did not pay out any conditional grants

6.6. Conditional grants and earmarked funds received

Conditional Grant Technical Secondary Schools:

Department who transferred the grant Department of Basic Education

Purpose of the grant To recapitalise up to 24 technical schools to improve their

capacity to contribute to skills development and training in

Limpopo.

Expected outputs of the grant Building of new Technical workshops at schools, -

Refurbishment of existing Technical workshops at schools, -

supply and install equipment and machinery at schools, - Train

Technology teachers in practical subject methodologies

Actual outputs achieved supply and install equipment and machinery at schools, - Train

Technology teachers in practical subject methodologies

Amount per amended DORA R26,700,000.00

Amount received (R’000) 36,185 Reasons if amount as per DORA was

not received N/A

Amount spent by the department

(R’000) 11,906

Reasons for the funds unspent by the

entity Delay in the signing of the Service level agreement for

infrastructure which ultimately delayed the appointment of

contractors by implementing agent Monitoring mechanism by the

receiving department Monthly monitoring the grant

Conditional Grant Dinaledi Schools:



Page 74

Purpose of the grant To promote Mathematics and Physical Science teaching and

learning; to improve learner performance in Mathematics and

Physical Science in line with the Action Plan 2014; to improve

teachers' content knowledge of Mathematics and Physical

Science.

Expected outputs of the grant Provide up to 7 Textbooks for each learner in Grades 8, 9, 10, 11

and 12 as is required to address shortages

Provide Mobile Science laboratories to Dinaledi schools without

labs and science kits to Dinaledi Schools

Procure Mathematics kits for Dinaledi schools

Provide ICT laboratories to Dinaledi schools without ICT Labs

Provide televisions that can receive education TV Broadcasts

and solutions to Dinaledi schools

Provide Dinaledi schools with computers

Procure Mathematics, Physical Science and English FAL

teaching and learning software for Dinaledi Schools

Train teachers on content knowledge in Mathematics , Physical

sciences and English FAL

Capacity development of principals in Dinaledi schools

Train and support Grade 8, 9 and 10 learners in Dinaledi

schools to participate in Mathematics and Science

Olympiads Actual outputs achieved Provide up to 7 Textbooks for each learner in Grades 8, 9, 10, 11

and 12 as is required to address shortages

Provide Mobile Science laboratories to Dinaledi schools without

labs and science kits to Dinaledi Schools

Procure Mathematics kits for Dinaledi schools

Provide televisions that can receive education TV Broadcasts

and solutions to Dinaledi schools

Provide Dinaledi schools with computers

Procure Mathematics, Physical Science and English FAL

teaching and learning software for Dinaledi Schools

Train teachers on content knowledge in Mathematics , Physical

sciences and English FAL

Capacity development of principals in Dinaledi schools

Train and support Grade 8, 9 and 10 learners in Dinaledi schools

to participate in Mathematics and Science Olympiads


Amount received (R’000) R14,390

Reasons if amount as per DORA was

not received

N/A


(R’000)

5,732


entity

N/A

Monitoring mechanism by the

receiving department

Monthly monitoring the grant

Conditional Grant Education Infrastructure:


Purpose of the grant To help accelerate construction, maintenance, upgrading and

rehabilitation of new and existing infrastructure in education; to


Page 75

enhance capacity to deliver infrastructure in education; to

address damage to school infrastructure caused by disasters

Expected outputs of the grant Number of new schools and additional education spaces,

education support spaces,

administration as well as equipment and furniture

Number of existing school infrastructure upgraded and

rehabilitated

Number of new and existing schools maintained

Number of work opportunities created Actual outputs achieved existing school infrastructure upgraded and rehabilitated

new and existing schools maintained

new schools and additional education spaces, education support

spaces,

administration built work opportunities created


Amount received (R’000) 706,568


not received

R 225 000 withheld by Treasury and DBE due to slow spending

and transferred to other provinces


(R’000)

564,420


entity

Delay in signing of service delivery agreements with

Implementing Agents

Delay in procurement of professional service providers

Delay in procurement of contractors Monitoring mechanism by the


Provincial departments must establish committees with the

relevant implementing agents and

hold monthly meetings that are minuted to review progress on

the IPMP and Infrastructure Programme Implementation Plans

(IPIP).

Conditional Grant Further Education and Training:

Department who transferred the grant Purpose of the grant To ensure the successful transfer of the Further Education and Training college function to

the Department of Higher Education and Training. Expected outputs of the grant Actual outputs achieved Amount per amended DORA

Amount received (R’000) Reasons if amount as per DORA was

not received


(R’000)


entity



Conditional Grant EPWP Incentive:

Department who transferred the grant Department of National Public Works Purpose of the grant To incentivise provincial departments to expand work creation

efforts through the use of labour intensive delivery methods in

the following identified focus areas, in compliance with the

EPWP guidelines: road maintenance and the maintenance of

buildings; low traffic volume roads and rural roads; other


Page 76

economic and social infrastructure; tourism and cultural

industries; and sustainable land based livelihoods

Expected outputs of the grant Improved quality of life of unemployed people through

employment creation and increased income.

Improved service delivery to communities by expanding the

reach and quality of social services

Strengthened capacity of non government delivery partners

through increased access to funds for training, wages and

administration.

Actual outputs achieved Increased number of people employed and receiving income

though EPWP. Increase duration of the work opportunities

created. 111 Pre Grade R practitioners were paid monthly

stipends for 7 Months

Amount per amended DORA R1,080



not received

N/A


(R’000)

1,335


entity

N/A



Monitoring of ECD Sites

Budget monitored by Monthly expenditure

Conditional Grant EPWP Social Grant:

Department who transferred the grant Department of National Public Works Purpose of the grant To incentivise provincial social sector departments identified in

the 2012 Social Sector EPWP log-frame to increase job creation

by focusing on the strengthening and

expansion of social service programmes that have employment

potential.

Expected outputs of the grant Improved quality of life of unemployed people through

employment creation and increased income.

Improved service delivery to communities by expanding the

reach and quality of social services

Strengthened capacity of non government delivery partners

through increased access to funds for training, wages and

administration.

Actual outputs achieved Increased number of people employed and receiving income

though EPWP.

Increase duration of the work opportunities created.

170 Cooks received training on Cooks 101 and paid monthly

stipends

170 Gardeners received training on Vegetable Propagation and

paid monthly stipends

169 Pre Grade R practitioners received training on Child Care

Level 1 and paid monthly stipends

470 National School Nutrition Programme School based

Assistants received training on Project Management and paid

monthly stipends



Reasons if amount as per DORA was N/A


Page 77

not received


(R’000)

26,756


entity

N/A



Monitoring of training venues

Monitoring of ECD Sites

Monitor Schools on National School Nutrition Programme.

Budget monitored by Monthly expenditure.

Conditional Grant HIV/AIDS Life Skills:

Department who transferred the grant Purpose of the grant To support South Africa’s HIV prevention strategy by increasing sexual and reproductive

health knowledge, skills and appropriate decision making among learners and educators; to

mitigate the impact of HIV by providing a caring, supportive and enabling environment for learners and educators; to ensure the provision of a safe, rights-based environment in

schools that is free of discrimination, stigma and any form of sexual harassment/abuse. Expected outputs of the grant TRAINING AND DEVELOPMENT

1. Educators receive in-service training on sexual and reproductive health including HIV and the related

chronic illnesses such as TB.

2. Master trainers trained in the integration of sexual and reproductive health (SRH) and TB

programmes into the school curriculum.

3. Educators trained to implement SRH and TB programmes for learners and to protect themselves

from HIV and TB

EMGD

1. School Management Teams (SMTs) trained to develop school implementation plans focusing on

keeping young people in school; ensuring that SRH and TB education is implemented for all learners in

schools; and ensuring access to SRH and TB services.

2. Communicated plans to increase access to sexual and reproductive health, HIV and TB services for

learners and educators in all schools

CARE AND SUPPORT

Care and support programmes focusing on increasing safety and reducing vulnerability implemented for

learners and educators

CORE CURRICULAR ACTIVITIES

1. Age-appropriate sexual and reproductive health and HIV-related life skills are delivered through co-

curricular means (including critical components of the ISHP’s health services package) in all South

African schools. 2.Co-curricular activities on SRH and TB implemented in schools

LTSM

Curriculum Assessment Policy Statements (CAPS)-compliant material including material for learners

with barriers to learning printed and distributed to schools. First Aid replenishment.

ADVOCACY AND COMMUNICATION

Advocacy and social mobilization events hosted with learners, educators and school communities to

review and change societal norms and values on SRH and TB and improve understanding of the

transformative nature of educations.

MONITORING, SUPPORT AND EVALUATION

Monitoring and support visits conducted at district and

school levels Actual outputs achieved LTSM:

Procurement of 5000 First Aid refills, 5 set of CPR dolls, 10 First Aid Kits and printing of 50 000

Learner Activity books.

Monitoring of 10 schools. Amount per amended DORA



Page 78


not received


(R’000) 12,574


entity Spending is on Track.


receiving department Balancing of books monthly, and reporting

6.7. Donor Funds

Donor assistance includes both cash and in-kind contributions. Reporting on donor

assistance needs substantial improvement in light of the lack of sufficient funding

information received in prior financial years from institutions. The following

information should be presented for donor funds. All financial amounts must agree to

the amounts disclosed in the annual financial statements.

• The name of the donor

• The amount received in the current reporting period

• The purpose of the donor funding

• Outputs achieved

• Was the funding received in cash or in-kind

• Amount spent from the donor funds

• The monitoring/reporting to the donor

• Reasons for any unspent funds and if the project is complete will the funds be

returned to the donor.

Donor Fund XXX:

Name of donor

Full amount of the funding

Period of the commitment

Purpose of the funding

Expected outputs

Actual outputs achieved

Amount received in current

period (R’000)

Amount spent by the

department (R’000)

Reasons for the funds

unspent

Monitoring mechanism by

the donor


Page 79

6.8. Capital investment, maintenance and asset management plan

Infrastructure projects completed in the current year

The Department utilised implementing agents in the implementation of its

infrastructure program. For this purpose Service Level Agreements (SLA’s) are signed

annually with them to regulate the relationship with the department and to assist in

monitoring the level of service received from the implementing agents. During the

current financial year some critical aspects within these SLAs had to be reviewed which

led to the delay in the signing thereof and therefore implementation.

The following are the implementing agents that were used:

� MVULA Trust and CSIR - Water and Sanitation projects;

� LEDA (former LIBSA) - emptying of the enviroloo toilets in schools; and

� Limpopo Department of Public Works and IDT - construction and capital

maintenance projects.

The monitoring of the implementation of the projects was hampered by the skills

deficiencies within the Department. Prior to the 2012/13 financial year the Department

had been utilising the services of a PMU to provide the technical skills required to

monitor the implementation of these infrastructure projects. However the contract of

the PMU was subsequently cancelled resulting in serious challenges within the

Department. In order to fill this gap, the National Treasury provided that R10 million

should be top-sliced from the Infrastructure Grant in order to employ the necessary

professionals with the required technical skills. The Department however has been

facing challenges in attracting these professionals with the required skills set and

qualifications due to the salary packages offered in the public sector as opposed to the

same in the private sector. The DPSA is being engaged to assist in this regard.

During the year under review the following projects were completed:

99 classrooms as opposed to the planned 510;

18 specialist rooms as opposed to the planned 208.

The under achievement was due to the delays by implementing agents as explained

above. The Department had also planned to build 18 full service schools but none was

completed due to the same reason.

For 2012/13 there was no plan to provide any schools with water supply and electricity.

This was due to budgetary constraints. The projects that were completed were those

that were carried over from the previous financial year.

Infrastructure projects that are currently in progress

The Department is currently having 131 construction projects under construction. Of

these 12 projects are on hold or have been deferred. The remaining projects will be

completed by 31 March 2014. Additional to these there were 295 projects that were in

retention. A process will be engaged in to order to ensure that these projects are closed

out as most of them have been long handed over, are already in use and are long past the

retention period.

Plans to close down or down-grade any current facilities,


Page 80

The Department is engaged in a continuous process of considering the viability of a

number of schools with very low enrolment for possible merging. Through this process

45 schools will be merged during the 2013/14 financial year. The idle schools buildings

will then be handed back to the Department of Public Works as the custodian of

immovable assets per GIAMA.

Progress made on the maintenance of infrastructure

Minor (operational) maintenance of school building is the responsibility of the School

Governing Body (SGB) and this is financed through the norms and standards funding

transferred to schools that are no-fee schools and from school fees collected by other

schools fees collecting schools.

Capital maintenance is the responsibility of the Department and is performed as part of

its infrastructural program. For this purposes the Department utilises its

implementation agents for capital maintenance. These capital maintenance projects

were delayed due to the delays in the signing of the SLAs with the implementing agents.

All identified and funded maintenance projects have been handed over to implementing

agents and will be completed by 31 March 2013.

A significant portion of the capital maintenance expenditure related to repairs to schools

were damaged by storms. The nature of these damages are such that they are difficult to

plan for and once they have occurred, they need immediate attention as they have a

negative impact on the Department's ability to achieve its mandate. There were

however delays in responding to these as the infrastructure budget is linked to a project

list that dictates which projects can be implemented. The Department will be requesting

the National Treasury to grant it flexibility with regards to this list in order for it to be

able to respond to emergency projects like storm damaged schools.

Movement in asset holdings

At the beginning of the year the Department had movable assets to the value of R413

Million. Assets to the value of R 591 000 were disposed of during the year and R4, 5

million procured which resulted in the total movable assets holdings of the Department

being R 417 Million.

Maintenance of the asset register

The Department updated its asset register on a monthly basis with assets procured in

that month. In addition to this a physical asset verification process was conducted

during the year and the asset register updated accordingly. However a number of

challenges were still identified with the asset register by the office of the Auditor

General and the Department has put a plan in place to address these.

The Department had a total of 7 720 movable assets whose conditions were as follows:

Excellent - 1%; Good - 62%; Poor - 37%


Page 81

2012/2013 2011/2012

Infrastruct

ure

projects

Final

Appropr

iation

R’000

Actual

Expendit

ure

R’000

(Over)/U

nder

Expenditu

re

R’000

Final

Appropriati

on

R’000

Actual

Expenditu

re

R’000

(Over)/Und

er

Expenditur

e

R’000

New and

replacement

assets

74 144 103 009 (28 865) 308 979 306 998 1 981

Existing

infrastructure

assets

- Upgrades

and

additions

550 009 324 406 225 603 281 347 264 270 17 077

- Rehabilitati

on,

renovations

and

refurbishme

nts

156 803 136 666 20 137 626 780 630 947 (4 167)

- Maintenanc

e and

repairs

94 180 0 94 180 26 733 25 972 761

Infrastructure

transfer

- Current

- Capital

Total 875 136 564 081 311 055 1 243 839 1 228 187 15 652

PART C: GOVERNANCE

Page 82

1. INTRODUCTION.

LDoE has established several governance and coordinating structures (Committees) at

various strategic levels to ensure that funds allocated to the vote are ustilised for the

purposes for which they were intended. These various structures also oversee and

ensure that funds allocated are spent in the most economic and effective ways possible.

The following are the existing governance structures and the frequency of their

meetings:

Structure Membership Frequency of

Meetings

Executive Management

Committee (EMC)

Administrator; Head of Department; Senior

General Managers and Chief Finance Officer.

Fortnightly

Top Management Committee

(TMC)


General Managers; Chief Finance Officer, General

Managers and District Senior Managers.

Monthly

Senior Management

Committee (SMC)


General Managers; Chief Finance Officer, General

Managers, District Senior Managers and Senior

Managers.

Quarterly

Bid Adjudication Committee

(BAC)

Officials as appointed by the Accounting Officer. Bi-monthly

Risk Management Committee All SGMs and identified Programme Managers Monthly

Audit Steering Committee All SGMs, identified Programme Managers,

Auditor General, Provincial Treasury and

District Senior Managers

Monthly

The department further has briefing and accountability sessions with oversight

structures at regular intervals, where such structures are appraised on progress

towards achievement of goals; challenges encountered as well as interventions to

overcome stated challenges. These oversight structures include the following: the

Portfolio Committee on Education; Audit Committee; Department of Basic Education (in

terms of NEPA and other applicable legislation) Provincial Treasury, the Auditor General

of South Africa, Select Committees (of the NCOP) as a result of the S100(1)(b)

intervention.

2. RISK MANAGEMENT.

Risk Management Policy and Strategy have been developed and are in place. The

department conducted risk assessment on all its key areas of performance, which

resulted in the identification of the department’s top ten (10) risks. Relevant line

functions were directed to develop mitigation strategies to ensure reduction of the

PART C: GOVERNANCE

Page 83

impact of such risks on the department’s operations. Risk Management Committee

provides oversight over the effectiveness of the Internal Control environment, including

financial and non-financial reporting in compliance with applicable laws, regulations

and policies. The department has already developed intervention strategies and

implemented some of them identified during the risks identification process.

3. FRAUD AND CORRUPTION

LDoE has developed a Fraud Prevention Plan during the year under review. Awareness

campaigns were conducted in the Departmental institutions and officials advised on

their responsibilities to report on any suspicion of or fraudulent and corrupt activities

within the Department. To encourage the implementation of the policy in this regard,

officials are guaranteed of their confidentiality.

4. MINIMISING CONFLICT OF INTEREST

Both the Departments of National Treasury and Public Service and Administration have

prescribed guidelines to be implemented by line departments, relating to measures

controlling instances of possible Conflict of Interest. In the period under review, the

department had recorded a 100% declaration by all members of Senior Management

Service (SMS) as prescribed by the law. In line with Supply Chain Management

prescripts, all members of the BEC and BAC were made to sign an Oath of Secrecy as well

as the Declaration of Interest before the commencement of any session of BEC and BAC.

5. CODE OF CONDUCT

The Department has compiled a training manual on Discipline in the Workplace and

distributed to all schools and offices. Follow-up training and workshops are conducted

to promote compliance. Most of the cases reported and resolved dealt with

absenteeism, misappropriation of funds, RWOPS and administration of corporal

punishment to learners.

6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES

In compliance with the Occupational Health and Safety Act (Act no 85 of 1993 as

amended), the Department is expected to create a safe working environment free from

hazards for all its employees.

The following factors exposed employees to health hazards and risk of injuries:

dilapidated office buildings and schools, unhygienic ablution facilities and poorly

maintained fleet.

The department has provided first aid kids to all the public schools in the Province,

consistent with the requirements of the Occupational Health and Safety Regulations.

Over and above that, the Department conducted health screening, controlled blood

donation sessions; HIV Counselling and testing sessions during the year under review as

preventive measures.

PART C: GOVERNANCE

Page 84

7. INTERNAL CONTROL UNIT

A Compliance unit, which is currently located in the HoD’s office, will be relocated and

properly resourced in the Financial Management, Infrastructure and Supply Chain

Management Branch.

PART C: GOVERNANCE

Page 85

PART C: GOVERNANCE

Page 86

PART C: GOVERNANCE

Page 87

PART D: HUMAN RESOURCE

MANAGEMENT

Page 88

1. LEGISLATURE THAT GOVERN HR MANAGEMENT

The information provided in this part is prescribed by the Public Service Regulations

(Chapter 1, Part III J.3 and J.4).

2. INTRODUCTION

• OVERVIEW OF HR MATTERS AT THE DEPARTMENT

AREA FOCUS

Human Resource Planning

Determining the organisation’s major HR needs,

strategies and philosophies

Organisational Development

Assuring healthy inter- and intra- unit relationships

and helping groups initiate and manage change

Job Design

Defining how tasks, authority and systems will be

organised and integrated across organisational units

and in individual jobs

Selection and Staffing

Matching people and their career needs and

capabilities with jobs and career paths.

Compensation Benefits

Assuring compensation and benefits fairness and

consistency.

Establishment Control

Assuring a credible personnel information database

Training and development

Identifying, assessing and helping develop key

competencies that enable individuals to perform

current or future jobs.

Performance Management

Manage performance in a consultative, supportive

and non-discriminatory manner in order to enhance

efficiency and improve service delivery.

Labour Relations

Insuring sound labour relations and good employee

relations.

Employee wellness

Providing psycho-social support, counselling and

encouraging individual employees to lead healthy

lifestyles.

• Set HR priorities for the year under review and the impact of these priorities.

The Table underneath presents the top Human Resources priorities for the period under

review, as well as progress registered on each of the priorities, further indicating the

impact of each priority.

Priority Progress Impact

Reduction of excess

educators

The department has reduced

number of excess educators

from 2544 to less than 200.

Stabilising compensation of

employees budget

Permanent

absorption of

Number of temporary educators in

substantive posts reduced

Stabilising compensation of

employees budget and


MANAGEMENT.

Page 89

Priority Progress Impact

temporary educators from 3077 to 648 ensuing stability in

provisioning of educators

Increase % of women

in SMS positions

36.5%, out of 63 SMS, 23 are women

SMS members

Compliance with national directives

Increase % of women

in Principalship

positions

30.4%, out of 3591 principals, 1095

are women principals.


Increase % of people

with disability

employed in the

department

0.27%, out of 63 271 total staff, 175

are people with disabilities


Operationalise five

new districts

Out of the five new districts, four

districts are operational at

their locations.

Improved service delivery by taking

the service closer to the

citizens

Improved employee

health progress

Continuous psychological support Improved health

management

Improved productivity

Reduction of

absenteeism of those

referred to Wellness

intervention

Referred to health specialists

including rehab centres

Improved productivity

and health

Reduced absenteeism

Improved wellness

through physical

wellness programs

Participation in sports programs (6

games played)

Improved workplace

team spirit, health and

productivity

Team building exercise

Management of

injuries and diseases

on duty

Number of injuries and DOD assisted

and payments processed

Safe and health work

environment

• Workforce planning framework and key strategies to attract and recruit a skilled and

capable workforce

The overall Workforce Planning Framework of the department was aimed at

addressing the key pillars of human resources management in the department, namely,

attraction, recruitment, development and retention of a competent, responsive and

professional workforce to ensure a balanced demand and supply.e

Several strategies were designed and implemented, all in pursuit of achievement of the

above-stated objectives. More specifically, the strategies included development of the

Recruitment Plan, appointment of graduates (even though they may be professionally


MANAGEMENT.

Page 90

qualified), awarding of bursaries for students pursuing scarce-field areas, as well as

training and capacity building of staff in order to upskill their knowledge and skills,

which will escalate service delivery.

The youths are provided with bursaries to study for Bachelor of Education degrees in

critical and scarce skills at Universities. The cohort of those completing every year are

placed in permanent positions in schools according to need.

Other strategies employed include capacitating teachers in content and methodology

as well as retraining teachers and employees to manage critical functions in the

department. A cohort of 280 serving Foundation Phase Educators have completed a

four year Bachelor of Education Degree with the Universities of Witwatersrand and

Kwa - Zulu Natal during the year under review.

• Employee performance management framework

The department is implementing different dispensations of Performance Management

Systems, depending on the status and categories of employees,e.g. Integrated Quality

Management System (IQMS), which is aimed at school-based educators; Performance

Management and Development System (PMDS), which is targeting office-based

educators. Performance Management System for all public servants between Levels 1-

12 is also implemented, whilst SMS also has its own dispensation.

All these Systems were implemented during the period under review and successful

employees will be incentivised depending on their outcomes of their evaluations.

• Employee Wellness Programmes

The department has put in place Employee Health and Wellness Programmes, which in

the main covers the following areas of support to employees: psychosocial support to

teachers and administrative staff, HIV/AIDS Counselling and Treatment, Financial

Management and Occupational Health and Safety.

Policy development

Policies developed

Job Evaluation Policy

Retention and Succession Planning Policy.

Sexual Harassment Policy.

Leave Management policy and Procedure manual

Termination policy and procedure manual

Probation Management

Policy Directives: Employment of Foreign Educators

Safe-Keeping of Psychometric Instruments

Psychotherapy/Counselling

Psychological Testing


MANAGEMENT.

Page 91

• The following were achievements on HR management for the period under review:

Reduction of excess educators;

• The department still faces the following challenges in respect of HR management:

o leave management;

o delayed terminations;

o retention and replacement of staff

• Future HR plans /goals

o Close the skills gap

o Maintain a workforce competent to function in the context of rapid IT

innovation.

3. HUMAN RESOURCE OVERSIGHT STATISTICS

3.1. Personnel related expenditure

The following tables summarises the final audited personnel related expenditure by

programme and by salary bands. In particular, it provides an indication of the following:

• amount spent on personnel

• Amount spent on salaries, overtime, homeowner’s allowances and medical aid.

Table 3.1.1 Personnel expenditure by programme

Programme Total

Expenditure

(R’000)

Personnel

Expenditure

(R’000)

Training

Expenditure

(R’000)

Professional

and Special

Services

Expenditure

(R’000)

Personnel

Expenditure

as a % of

total

expenditure

Average

personnel

cost per

employee

(R’000)

Led:

administratio

n

1.357.333 1.052.601 0 0 77.05 17

Led: adult

education and

training

170.925 159.587 0 0 93.4 3

Led: auxiliary

& associated

282.684 139.911 0 0 49.5 2

Led: early

childhood

development

112.181 74.783 0 0 66.7 1

Led: further

education &

training

college

544.965 349.133 0 0 64.1 6

Led: 83.775 0 0 0 0 0


MANAGEMENT.

Page 92

Programme Total

Expenditure

(R’000)

Personnel

Expenditure

(R’000)

Training

Expenditure

(R’000)

Professional

and Special

Services

Expenditure

(R’000)

Personnel

Expenditure

as a % of

total

expenditure

Average

personnel

cost per

employee

(R’000)

independent

school

education

Led: public

ordinary

school

education

19.048.902 16.201.916 0 0 85.1 262

Led: public

special school

322.196 277.212 0 0 86 5

TOTAL 21.922.962 18.255.144 0 0 83.3 295

Table 3.1.2 Personnel costs by salary band

Salary band Personnel

Expenditure

(R’000)

% of total

personnel

cost

No. of

employees

Average

personnel

cost per

employee

(R’000)

Lower skilled (Levels 1-2) 38.631 0.2 367 105.262

Skilled (level 3-5) 445.293 2.4 3313 134.408

Highly skilled production (levels 6-

8)

10.498.438 56.9 39594 265.152

Highly skilled supervision (levels

9-12)

6.967.998 37.8 18481 377.036

Senior and Top management

(levels 13-16)

55.030 0.3 66 833.788

Contract (Levels 1-2) 12.763 0.1 123 103.764

Contract (Levels 3-5) 1.916 0 16 119.750

Contract (Levels 6-8) 415 0 2 207.500

Contract (Levels 9-12) 36 0 1 36.000

Contract (Levels 13-16) 1.407 0 1 1.407.000

Periodical Remuneration 243.647 1.3 9051 26.919

Abnormal Appointment 9 0 1 9.000

Total 18265583 99 71016 257204

Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme


MANAGEMENT.

Page 93

Programme Salaries Overtime Home Owners

Allowance

Medical Aid

Amount

(R’000

Salaries as

a % of

personnel

costs

Amount

(R’000)

Overtime

as a % of

personnel

costs

Amount

(R’000)

HOA as a

% of

personnel

costs

Amount

(R’000)

Medical

aid as a

% of

personn

el costs

Auxiliary &

associated

services

2040 82.5 0 0 11 0.4 59 2.4

Pr 1:

administration

794148 70 4900 0.4 300070 2.6 41986 3.7

Pr 2: public

ordinary school

education

12391308 75.6 481 0 495618 3 620244 3.8

Pr 4: public

special school

education

202093 72.7 17 0 12223 4.4 13154 4.7

Pr 5: further

education and

training

265131 74.5 0 0 14526 4.1 16786 4.7

3Pr 6: adult

basic education

and training

4741 2.8 0 0 54 0 130 0.1

Pr 7: early

childhood

development

5439 10 8 0 85 0.2 172 0.3

Pr8: auxiliary

and associated

services2040

30697 49.6 490 0.8 1386 2.2 1755 2.8

TOTAL 13695597 74.2 5866 0 553673 3 694286 3.8

Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band

Salary Bands Salaries Overtime

Home Owners

Allowance

Medical Aid

Amount

(R’000

Salaries

as a % of

personne

l costs

Amount

(R’000)

Overtime

as a % of

personne

l costs

Amount

(R’000)

HOA as a

% of

personne

l costs

Amount

(R’000)

Medical

aid as a

% of

personne

l costs

Skilled (level 1-

2)

25955 65.3 0 0 3631 9.1 1581 4

Skilled (level 3-

5)

309620 68.8 1492 0.3 33580 7.5 28321 6.3

Highly skilled

production

8024089 76.1 3177 0 341772 3.2 413465 3.9


MANAGEMENT.

Page 94

Salary Bands Salaries Overtime

Home Owners

Allowance

Medical Aid

Amount

(R’000

Salaries

as a % of

personne

l costs

Amount

(R’000)

Overtime

as a % of

personne

l costs

Amount

(R’000)

HOA as a

% of

personne

l costs

Amount

(R’000)

Medical

aid as a

% of

personne

l costs

(levels 6-8)

Highly skilled

supervision

(levels 9-12

5273187 74.3 1211 0 174342 2.5 250117 3.5

Senior

management

(level 13-16)

46531 80.1 0 0 342 0.6 802 1.4

Contract

(Levels 1-2)

12632 98.9 15 0.1 0 0 0 0

Contract

(Levels 3-5)

1913 99.8 0 0 0 0 0 0

Contract

(Levels 6-8)

415 100 0 0 0 0 0 0

Contract

(Levels 9-12)

33 91.7 0 0 0 0 0 0

Contract

(Levels 13-16)

1221 86.8 0 0 6 0.4 0 0

Total 1369559

6

74.2 5895 0 553673 3 694286 3.8

3.2. Employment and Vacancies

The tables in this section summarise the position with regard to employment and vacancies.

The following tables summarise the number of posts on the establishment, the number of

employees, the vacancy rate, and whether there are any staff that are additional to the

establishment.

This information is presented in terms of three key variables:

� programme

� salary band

� critical occupations

The Department have identified critical occupations that need to be monitored. In terms of

current regulations, it is possible to create a post on the establishment that can be occupied by

more than one employee. Therefore, the vacancy rate reflects the percentage of posts that are not

filled.


MANAGEMENT.

Page 95

Table 3.2.1 Employment and vacancies by programme

Programme Number of

posts on

approved

establishment

Number

of posts

filled

Vacancy

Rate

Number of

employees

additional to

the

establishment

Auxiliary & associated services, Permanent 3 3 0 3

Pr1:administration, Permanent 3866 3381 12.5 184

Pr2:public ordinary school education,

Permanent 60798 55545 8.6 593

Pr2:public ordinary school education,

Temporary 8 8 0 0

Pr4:public special school educat, Permanent 1434 1326 7.5 1

Pr5:further education and training,

Permanent 1845 1542 16.4 11

Pr6:adult basic education and training,

Permanent 14 9 35.7 0

Pr7:early childhood development,


Pr8:auxiliary and associated services,

Permanent 165 137 17 0

Total 68150 61964 9.1 792

Table 3.2.2 Employment and vacancies by salary band

Salary band Number of

posts on

approved

establishment

Number of

posts filled

Vacancy Rate Number of employees

additional to the

establishment

Lower skilled ( 1-

2)

450 403 10.5 11

Skilled(3-5) 3607 3311 8.2 21

Highly skilled

production (6-8)

44033 39562 10.2 577

Highly skilled

supervision (9-12)

19842 18479 6.9 45

Senior 75 66 12 0


MANAGEMENT.

Page 96


posts on

approved

establishment

Number of

posts filled

Vacancy Rate Number of employees

additional to the

establishment

management (13-

16)

Contract 143 143 0 138

Total 68150 61964 9.1 792

Table 3.2.3 Employment and vacancies by critical occupations

Critical occupation Number of

posts on

approved

establishment

Number of

posts filled

Vacancy

Rate

Number of

employees

additional to

the

establishment

Administrative related, Permanent 67 64 4.5 0

All artisans in the building metal

machinery etc., Permanent 15 10 33.3 0

Appraisers-valuers and related

professionals, Permanent 1 1 0 0

Architects town and traffic planners,

Permanent 2 2 0 0

Artisan project and related

superintendents, Permanent 3 3 0 0

Binding and related workers,


Building and other property

caretakers, Permanent 10 10 0 0

Bus and heavy vehicle drivers,

Permanent 1 1 0 0

Cashiers tellers and related clerks,

Permanent 1 1 0 0

Cleaners in offices workshops

hospitals etc., Permanent 1875 1740 7.2 7

Cleaners in offices workshops 1 1 0 0


MANAGEMENT.

Page 97


posts on

approved

establishment

Number of

posts filled

Vacancy

Rate

Number of

employees

additional to

the

establishment

hospitals etc., Temporary

Client inform clerks(switchb receipt

inform clerks), Permanent 168 165 1.8 123

Communication and information

related, Permanent 1 1 0 0

Computer programmers.,

Permanent 7 7 0 0

Computer system designers and

analysts., Permanent 2 2 0 0

Farm hands and labourers,

Permanent 12 12 0 0

Finance and economics related,


Financial and related professionals,


Financial clerks and credit

controllers, Permanent 507 485 4.3 0

Food services aids and waiters,

Permanent 186 180 3.2 0

Food services workers, Permanent 9 9 0 0

Forestry labourers, Permanent 1 0 100 0

Head of department/chief executive

officer, Permanent 3 3 0 0

Horticulturists foresters agricul.&

forestry techn, Permanent 1 1 0 0

Household and laundry workers,

Permanent 108 107 0.9 0

Housekeepers laundry and related 6 6 0 0


MANAGEMENT.

Page 98


posts on

approved

establishment

Number of

posts filled

Vacancy

Rate

Number of

employees

additional to

the

establishment

workers, Permanent

Human resources & organisat

development & relate prof,

Permanent 161 150 6.8 0

Human resources clerks, Permanent 455 437 4 1

Human resources related,

Permanent 141 137 2.8 0

Information technology related,

Permanent 2 2 0 0

Legal related, Permanent 2 2 0 0

Library mail and related clerks,

Permanent 110 108 1.8 3

Light vehicle drivers, Permanent 18 16 11.1 0

Logistical support personnel,

Permanent 253 247 2.4 0

Material-recording and transport

clerks, Permanent 335 320 4.5 0

Messengers porters and deliverers,

Permanent 210 202 3.8 0

Motor vehicle drivers, Permanent 23 21 8.7 0

Nursing assistants, Permanent 1 1 0 0

Other administrative & related

clerks and organisers, Permanent 870 840 3.4 1


clerks and organisers, Temporary 7 7 0 0

Other administrative policy and

related officers, Permanent 9 9 0 0


MANAGEMENT.

Page 99


posts on

approved

establishment

Number of

posts filled

Vacancy

Rate

Number of

employees

additional to

the

establishment

Other information technology

personnel., Permanent 11 8 27.3 0

Other occupations, Permanent 62040 56164 9.5 641

Printing and related machine

operators, Permanent 3 3 0 0

Professional nurse, Permanent 11 11 0 0

Rank: Education specialist (feti),

Permanent 1 0 100 0

Rank: Education specialist senior

(office based, Permanent 1 0 100 0

Rank: Education specialist senior

add (office based), Permanent 1 0 100 0

Rank: Teacher (school-based),

Permanent 1 0 100 0

Risk management and security

services, Permanent 11 10 9.1 0

Secretaries & other keyboard

operating clerks, Permanent 121 117 3.3 15

Security guards, Permanent 141 135 4.3 0

Senior managers, Permanent 73 63 13.7 0

Social work and related

professionals, Permanent 1 1 0 0

Staff nurses and pupil nurses,


Trade labourers, Permanent 11 11 0 0

Trade related, Permanent 3 3 0 0

TOTAL 68150 61964 9.1 792


MANAGEMENT.

Page 100

3.3. Job Evaluation

The following table summarises the number of jobs that were evaluated during the year under review.

The table also provides statistics on the number of posts that were upgraded or downgraded.

Table 3.3.1 Job Evaluation by Salary band


posts on

approved

establishment

Number

of Jobs

Evaluated

% of

posts

evaluated

by salary

bands

Posts Upgraded Posts downgraded

Number % of

posts

evaluated

Number % of

posts

evaluated

Lower Skilled

(Levels1-2)

450 0 0% 0 0% 0 0%

Skilled (Levels 3-

5)

3607 0 0% 3 0% 0 0%

Highly skilled

production

(Levels 6-8)

44033 0 0% 0 0% 0 0%

Highly skilled

supervision

(Levels 9-12)

19842 0 0% 0 0% 0 0%

Senior

Management

Service Band A

54 0 0% 0 0% 0 0%

Senior

Management

Service Band B

14 0 0% 0 0% 0 0%

Senior

Management

Service Band C

6 0 0% 0 0% 0 0%

Senior

Management

Service Band D

1 0 0% 0 0% 0 0%

Contract (Levels

1-2)

123 0 0% 0 0% 0 0%

Contract (Levels

3-5)

16 0 0% 0 0% 0 0%

Contract (Levels

6-8)

2 0 0% 0 0% 0 0%

Contract (Levels

9-12)

1 0 0% 0 0% 0 0%

Contract (Band

A)

0 0 0% 0 0% 0 0%

Contract (Band B) 0 0 0% 0 0% 0 0%

Contract (Band C) 0 0 0% 0 0% 0 0%


MANAGEMENT.

Page 101


posts on

approved

establishment

Number

of Jobs

Evaluated

% of

posts

evaluated

by salary

bands

Posts Upgraded Posts downgraded

Number % of

posts

evaluated

Number % of

posts

evaluated

Contract (Band

D)

1 0 0% 0 0% 1 0%

Total 68150 0 0 3 0 1 0

The following table provides a summary of the number of employees whose positions were upgraded due

to their post being upgraded. The number of employees might differ from the number of posts upgraded

since not all employees are automatically absorbed into the new posts and some of the posts upgraded

could also be vacant.

Table 3.3.2 Profile of employees whose positions were upgraded due to their posts being upgraded

Beneficiary African Asian Coloured White Total

Female 0 0 0 0 0

Male 0 0 0 0 0

Total 0 0 0 0 0

Employees with a disability 0

The following table summarises the number of cases where remuneration bands exceeded the grade

determined by job evaluation. Reasons for the deviation are provided in each case.

Table 3.3.3 Employees with salary levels higher than those determined by job evaluation by

occupation

Occupation Number of

employees

Job evaluation

level

Remuneration

level

Reason for

deviation

Female 0 0 0 0

Male 0 0 0 0

Total 0 0 0 0

Employees with a

disability

0

Percentage of total employed

The following table summarises the beneficiaries of the above in terms of race, gender, and disability.


MANAGEMENT.

Page 102

Table 3.3.4 Profile of employees who have salary levels higher than those determined by job

evaluation

Beneficiary African Asian Coloured White Total

Female 0 0 0 0 0

Male 0 0 0 0 0

Total 0 0 0 0 0

Employees with a disability 0 0 0 0 0

3.4. Employment Changes

This section provides information on changes in employment over the financial year. Turnover rates

provide an indication of trends in the employment profile of the department. The following tables provide

a summary of turnover rates by salary band and critical occupations.

Table 3.4.1 Annual turnover rates by salary band

Salary Band Number of

employees at

beginning of

period-April 2012

Appointments

and transfers

into the

department

Terminations

and transfers

out of the

department

Turnover

rate

Lower skilled ( Levels 1-2) 381 17 18 4.7

Skilled (Levels3-5) 3435 57 201 6.0

Highly skilled production

(Levels 6-8)

38745 1130 2902 7.5

Highly skilled supervision

(Levels 9-12)

18621 6 780 4.2

Senior Management Service

Bands A

49 0 2 4.1


Bands B

15 0 0 0


Bands C

5 0 1 20.0


Bands D

1 0 0 0

Contracts 265 104 672 254.0

Total Number of Employees whose remuneration exceeded the grade determined

by job evaluation in 2012/13 -


MANAGEMENT.

Page 103

Salary Band Number of

employees at

beginning of

period-April 2012

Appointments

and transfers

into the

department

Terminations

and transfers

out of the

department

Turnover

rate

Total 61517 1314 4576 7.4

Table 3.4.2 Annual turnover rates by critical occupation

Critical Occupation Number of

employees at

beginning of

period-April

2012

Appointments

and transfers

into the

department

Terminations

and transfers

out of the

department

Turnover

rate

Administrative related,

Permanent

60 2 1 1.7

All artisans in the building

metal machinery etc.,

Permanent

10 0 0 0

Appraisers-valuers and related

professionals, Permanent

1 0 0 0

Architects town and traffic

planners, Permanent

0 2 0 0

Artisan project and related

superintendents, Permanent

3 0 0 0

Binding and related workers,

Permanent

3 0 2 66.7

Building and other property

caretakers, Permanent

10 0 2 20

Bus and heavy vehicle drivers,

Permanent

1 0 0 0

Cashiers tellers and related

clerks, Permanent

1 0 0 0


hospitals etc., Permanent

1805 22 100 5.5


hospitals etc., Temporary

1 0 0 0

Client inform clerks(switchb

receipt inform clerks),

Permanent

177 1 9 5.1

Communication and

information related, Permanent

1 0 0 0

Computer programmers.,

Permanent

8 0 0 0

Computer system designers and

analysts., Permanent

2 0 0 0


MANAGEMENT.

Page 104


employees at

beginning of

period-April

2012

Appointments

and transfers

into the

department

Terminations

and transfers

out of the

department

Turnover

rate

Farm hands and labourers,

Permanent

12 0 0 0

Finance and economics related,

Permanent

27 0 0 0

Financial and related


95 0 3 3.2


controllers, Permanent

502 1 10 2


controllers, Temporary

1 0 1 100

Food services aids and waiters,

Permanent

174 13 6 3.4

Food services workers,

Permanent

9 0 0 0

Forestry labourers, Permanent 1 0 1 100

Head of department/chief

executive officer, Permanent

4 0 0 0

Horticulturists foresters

agricul.& forestry techn,

Permanent

1 0 0 0

Household and laundry

workers, Permanent

101 10 4 4

Housekeepers laundry and

related workers, Permanent

6 0 0 0

Human resources & organisat

development & relate prof,

Permanent

157 0 4 2.5

Human resources clerks,

Permanent

572 1 571 99.8

Human resources related,

Permanent

140 0 5 3.6

Information technology related,

Permanent

2 0 0 0

Legal related, Permanent 3 0 0 0

Library mail and related clerks,

Permanent

111 0 2 1.8

Light vehicle drivers,

Permanent

18 0 1 5.6

Logistical support personnel, 247 0 7 2.8


MANAGEMENT.

Page 105


employees at

beginning of

period-April

2012

Appointments

and transfers

into the

department

Terminations

and transfers

out of the

department

Turnover

rate

Permanent

Material-recording and

transport clerks, Permanent

326 0 6 1.8


transport clerks, Temporary

1 0 0 0

Messengers porters and

deliverers, Permanent

213 102 129 60.6

Motor vehicle drivers,

Permanent

23 1 2 8.7

Nursing assistants, Permanent 1 0 0 0


clerks and organisers,

Permanent

839 20 15 1.8


clerks and organisers,

Temporary

6 0 0 0

Other administrative policy and

related officers, Permanent

9 0 0 0

Other information technology

personnel., Permanent

7 3 1 14.3

Other occupations, Permanent 55449 1136 3673 6.6

Printing and related machine

operators, Permanent

3 0 0 0

Professional nurse, Permanent 11 0 0 0

Risk management and security

services, Permanent

11 0 1 9.1

Secretaries & other keyboard

operating clerks, Permanent

117 0 2 1.7

Security guards, Permanent 150 0 13 8.7

Senior managers, Permanent 59 0 3 5.1



1 0 0 0

Staff nurses and pupil nurses,

Permanent

7 0 0 0

Trade labourers, Permanent 14 0 2 14.3

Trade related, Permanent 3 0 0 0

Trade/industry advisers &

other related profession,

Permanent

1 0 0 0


MANAGEMENT.

Page 106


employees at

beginning of

period-April

2012

Appointments

and transfers

into the

department

Terminations

and transfers

out of the

department

Turnover

rate

TOTAL 61517 1314 4576 7.4

The table below identifies the major reasons why staff left the department.

Table 3.4.3 Reasons why staff left the department

Termination Type Number % of Total Resignations

Death 347 7.6

Resignation 336 7.3

Expiry of contract 2809 61.4

Dismissal – operational changes 0 0.0

Dismissal – misconduct 13 0.3

Dismissal – inefficiency 0 0.0

Discharged due to ill-health 12 0.3

Retirement 1058 23.1

Transfer to other Public Service

Departments

0.0

Other 1 0.0

Total 4,576 100

Total number of employees who left as a %

of total employment

Table 3.4.4 Promotions by critical occupation

Occupation Employees

1 April

2012

Promotions

to another

salary level

Salary level

promotions as

a % of

employees by

occupation

Progressions

to another

notch within

a salary level

Notch

progression as a

% of employees

by occupation

Administrative

related, Permanent 60 1 1.7 18 30

All artisans in the 10 0 0 3 30


MANAGEMENT.

Page 107


1 April

2012

Promotions

to another

salary level

Salary level

promotions as

a % of

employees by

occupation

Progressions

to another

notch within

a salary level

Notch

progression as a

% of employees

by occupation

building metal

machinery etc.,

Permanent

Appraisers-valuers

and related

professionals,

Permanent 1 0 0 1 100

Architects town

and traffic

planners,

Permanent 3 0 0 0 0

Artisan project and

related

superintendents,

Permanent 3 0 0 2 66.7

Binding and

related workers,


Building and other

property

caretakers,

Permanent 1 0 0 0 0

Bus and heavy

vehicle drivers,

Permanent 1 0 0 0 0

Cashiers tellers

and related clerks,

Permanent 1806 1 0.1 964 53.4

Cleaners in offices

workshops

hospitals etc.,

Permanent 177 0 0 27 15.3

Cleaners in offices

workshops

hospitals etc.,

Temporary 1 0 0 0 0

Client inform

clerks(switchb

receipt inform

clerks), Permanent 8 0 0 1 12.5


MANAGEMENT.

Page 108


1 April

2012

Promotions

to another

salary level

Salary level

promotions as

a % of

employees by

occupation

Progressions

to another

notch within

a salary level

Notch

progression as a

% of employees

by occupation

Communication

and information

related, Permanent 2 0 0 0 0

Computer

programmers.,

Permanent 12 0 0 5 41.7

Computer system

designers and

analysts.,

Permanent 27 0 0 13 48.1

Farm hands and

labourers,

Permanent 95 1 1.1 39 41.1

Finance and

economics related,

Permanent 503 2 0.4 287 57.1

Financial and

related

professionals,

Permanent 174 0 0 85 48.9

Financial clerks

and credit

controllers,


Financial clerks

and credit

controllers,

Temporary 1 0 0 1 100

Food services aids

and waiters,

Permanent 4 0 0 0 0

Food services

workers,

Permanent 1 0 0 0 0

Forestry labourers,

Permanent 101 0 0 47 46.5

Head of

department/chief

executive officer,



MANAGEMENT.

Page 109


1 April

2012

Promotions

to another

salary level

Salary level

promotions as

a % of

employees by

occupation

Progressions

to another

notch within

a salary level

Notch

progression as a

% of employees

by occupation

Horticulturists

foresters agricul.&

forestry techn,

Permanent 157 1 0.6 64 40.8

Household and

laundry workers,

Permanent 572 3 0.5 246 43

Housekeepers

laundry and

related workers,

Permanent 140 0 0 72 51.4

Human resources

& organisat

development &

relate prof,


Human resources

clerks, Permanent 3 0 0 2 66.7

Human resources

related, Permanent 111 0 0 76 68.5

Information

technology related,


Legal related,

Permanent 247 0 0 125 50.6

Library mail and

related clerks,

Permanent 327 0 0 158 48.3

Light vehicle

drivers, Permanent 213 0 0 119 55.9

Logistical support

personnel,

Permanent 23 1 4.3 13 56.5

Material-recording

and transport

clerks, Permanent 1 0 0 1 100

Material-recording

and transport

clerks, Temporary 845 5 0.6 404 47.8

Messengers 9 0 0 4 44.4


MANAGEMENT.

Page 110


1 April

2012

Promotions

to another

salary level

Salary level

promotions as

a % of

employees by

occupation

Progressions

to another

notch within

a salary level

Notch

progression as a

% of employees

by occupation

porters and

deliverers,

Permanent

Motor vehicle

drivers, Permanent 7 0 0 1 14.3

Nursing assistants,

Permanent 55449 239 0.4 50555 91.2

Other

administrative &

related clerks and

organisers,


Other

administrative &

related clerks and

organisers,

Temporary 11 0 0 3 27.3

Other

administrative

policy and related

officers,

Permanent 11 0 0 7 63.6

Other information

technology

personnel.,

Permanent 117 0 0 73 62.4

Other occupations,

Permanent 150 0 0 45 30

Printing and

related machine

operators,


Professional nurse,

Permanent 1 0 0 0 0

Risk management

and security

services,


Secretaries & other

keyboard 14 0 0 4 28.6


MANAGEMENT.

Page 111


1 April

2012

Promotions

to another

salary level

Salary level

promotions as

a % of

employees by

occupation

Progressions

to another

notch within

a salary level

Notch

progression as a

% of employees

by occupation

operating clerks,

Permanent

Security guards,


Senior managers,

Permanent 1 0 0 0 0

Social work and

related

professionals,

Permanent 60 1 1.7 18 30

Staff nurses and

pupil nurses,


Trade labourers,


Trade related,

Permanent 3 0 0 0 0

Trade/industry

advisers & other

related profession,


TOTAL 61517 254 0.4 53516 87

Table 3.4.5 Promotions by salary band

Salary Band Employees

1 April

2012

Promotions

to another

salary level

Salary

bands

promotions

as a % of

employees

by salary

level

Progressions

to another

notch within

a salary level

Notch

progression as

a % of

employees by

salary bands

Lower skilled (

Levels 1-2)

630 0 0 138 22.0

Skilled (Levels3-5) 3448 4 0.1 1944 56.4

Highly skilled

production (Levels 6-

8)

38747 47 0.1

34045

88.0


MANAGEMENT.

Page 112

Salary Band Employees

1 April

2012

Promotions

to another

salary level

Salary

bands

promotions

as a % of

employees

by salary

level

Progressions

to another

notch within

a salary level

Notch

progression as

a % of

employees by

salary bands

Highly skilled

supervision (Levels

9-12) 18621 203 1.1 17368 93.3

Senior Management

(Level 13-16) 71 0 0 21 30

Total 61517 254 0.4 53516 87

3.5. Employment Equity

Table 3.5.1 Total number of employees (including employees with disabilities) in each of the following

occupational categories as at 31 March 2013

Occupational

category

Male Female Total

African Coloured Indian White African Coloured Indian White

Legislators,

senior

officials and

managers

43 0 1 0 21 0 0 2 67

Professionals 23267 11 34 333 31929 13 35 923 56545

Technicians

and associate

professionals

157 0 0 0 171 0 0 4 332

Clerks 889 0 0 0 1490 1 2 98 2480

Service and

sales workers

128 0 0 1 38 0 0 1 168

Skilled

agriculture

and fishery

workers

0 0 0 0 0 0 0 0 0

Craft and

related trades

workers

17 0 0 0 0 0 0 0 17


MANAGEMENT.

Page 113

Occupational

category

Male Female Total

African Coloured Indian White African Coloured Indian White

Plant and

machine

operators and

assemblers

35 0 0 0 6 0 0 0 41

Elementary

occupations

1006 0 0 10 1235 1 0 26 2278

OTHERS 14 0 0 0 21 0 0 1 36

Total 25556 11 35 344 34911 15 37 1055 61964

Employees

with

disabilities

70 0 0 5 53 0 0 3 131

Table 3.5.2 Total number of employees (including employees with disabilities) in each of the

following occupational bands on 31 March 2013

Occupational

Band

Male Female

African Coloured Indian White African Coloured Indian White Total

Top

Management(L15-

L16)

3 0 0 0 2 0 0 0 5

Senior

Management(L13-

L14)

39 0 1 0 20 0 0 2 62

Professionally

qualified and

experienced

specialists and

mid-management

9423 6 24 198 8403 3 22 401 18480

Skilled technical

and academically

qualified workers,

junior

management,

supervisors,

foreman and

superintendents

14510 5 10 132 24285 11 15 596 39564

Semi-skilled and 1318 0 0 14 1940 1 0 54 3327


MANAGEMENT.

Page 114

Occupational

Band

Male Female


discretionary

decision making

Unskilled and

defined decision

making

263 0 0 0 261 0 0 2 526

Total 25556 11 35 344 34911 15 37 1055 61964

Table 3.5.3 Recruitment

Occupational

Band

Male Female

Africa

n

Coloure

d

India

n

Whit

e

Africa

n

Coloure

d

India

n

Whit

e

Tota

l

Top

Management

0 0 0 0 0 0 0 0 0

Senior

Management

0 0 0 0 0 0 0 0 0

Professionally

qualified and

experienced

specialists and

mid-

management

5 0 0 0 3 0 0 0 8

Skilled

technical and

academically

qualified

workers, junior

management,

supervisors,

foreman and

superintendent

s

445 0 1 13 623 0 1 47 1130

Semi-skilled

and

discretionary

decision

making

17 0 0 0 40 0 0 0 57

Unskilled and

defined

decision

making

33 0 0 0 86 0 0 0 119

Total 500 0 1 13 752 0 1 47 1314

Employees

with

47 0 0 4 35 0 0 1 87


MANAGEMENT.

Page 115

Occupational

Band

Male Female

Africa

n

Coloure

d

India

n

Whit

e

Africa

n

Coloure

d

India

n

Whit

e

Tota

l

disabilities

Table 3.5.4 Promotions

Occupational

Band

Male Female

Africa

n

Coloure

d

India

n

Whit

e

Africa

n

Coloure

d

India

n

Whit

e

Total

Top

Management

1 0 0 0 0 0 0 0 1

Senior

Management

9 0 1 0 10 0 0 0 20

Professionally

qualified and

experienced

specialists and

mid-

management

8867 6 25 189 8087 4 23 370 17571

Skilled

technical and

academically

qualified

workers, junior

management,

supervisors,

foreman and

superintendent

s

12179 3 9 98 21329 8 7 459 34092

Semi-skilled

and

discretionary

decision

making

789 0 0 8 1124 0 0 27 1948

Unskilled and

defined

decision

making

69 0 0 0 69 0 0 0 138

Total 21914 9 35 295 30619 12 30 856 5377

0

Employees

with

disabilities

47 0 0 4 35 0 0 1 87


MANAGEMENT.

Page 116

Table 3.5.5 Terminations

Occupational

Band

Male Female

Africa

n

Coloure

d

India

n

Whit

e

Africa

n

Coloure

d

India

n

Whit

e

Tota

l

Top

Management

0 0 0 0 1 0 0 0 1

Senior

Management

2 0 0 0 0 0 0 0 2

Professionally

qualified and

experienced

specialists and

mid-

management

393 0 2 17 336 2 2 28 780

Skilled

technical and

academically

qualified

workers, junior

management,

supervisors,

foreman and

superintendent

s

1007 1 3 22 1800 0 3 66 2902

Semi-skilled

and

discretionary

decision

making

105 0 0 0 90 0 0 6 201

Unskilled and

defined

decision

making

199 0 0 0 491 0 0 0 690

Total 1706 1 5 39 2718 2 5 100 4576

Employees

with

Disabilities

3 0 0 0 1 0 0 0 4


MANAGEMENT.

Page 117

Table 3.5.6 Disciplinary action

Disciplinary

action

Male Female


Disciplinary

action

Table 3.5.7 Skills development

Occupationa

l category

Male Female

Africa

n

Coloure

d

India

n

Whit

e

Africa

n

Coloure

d

India

n

Whit

e

Total

Legislators,

senior

officials and

managers

18 - - - 32 - - - 50

Professionals 6,252 - 4 30 8,454 1 1 38 14,78

0

Technicians

and associate

professionals

49 1 1 - 21 - - 2 74

Clerks 184 - - - 275 - - 2 461

Service and

sales workers

28 - - - 262 - - - 290

Skilled

agriculture

and fishery

workers

- - - - - - - - -

Craft and

related trades

workers


MANAGEMENT.

Page 118

Occupationa

l category

Male Female

Africa

n

Coloure

d

India

n

Whit

e

Africa

n

Coloure

d

India

n

Whit

e

Total

Plant and

machine

operators

and

assemblers

- - - - - - - - -

Elementary

occupations

51 - - - 66 - - - 117

Total 6,617 1 5 30 9,235 1 1 42 15,93

2

Employees

with

disabilities

3.6. Performance Rewards

To encourage good performance, the department has granted the following performance rewards during the

year under review. The information is presented in terms of race, gender, and disability), salary bands and

critical occupations.

Table 3.6.1 Performance Rewards by race, gender and disability

Race and Gender Beneficiary Profile Cost

Number of

beneficiaries

Number of

employees

% of total

within group

Cost

(R’000)

Average

cost per

employee

African, Male 374 25,486 1.2 1,173 3,135

Asian, Male 0 35 0 0 0

Coloured Male 0 11 0 0 0

White Male 1 339 0.3 1 1,335

African Female 521 34,858 1.5 1,254 2,406

Asian Female 0 37 0 0 0

Coloured Female 0 15 0 0 0

White Female 13 1,052 1.2 50 3,814


MANAGEMENT.

Page 119

TOTAL 909 61,833 4.2 2,478 10,690

Table 3.6.2 Performance Rewards by salary band for personnel below Senior Management

Service,

Salary

Band

Beneficiary Profile Cost

Number of

beneficiaries

Number of

employees

% of total

within

salary

bands

Total Cost

(R’000)

Average cost

per

employee

Total cost as

a % of the

total

personnel

expenditure

Lower

Skilled

(Levels 1-

2)

63 367 17.2 78 1238 63

Skilled

(level 3-5)

464 3313 14 694 1496 464

Highly

skilled

production

(level 6-8)

264 39594 0.7 806 3053 264

Highly

skilled

supervision

(level 9-12)

125 18481 0.7 911 7288 125

Total 916 61755 32.6 2489 13075 916

Table 3.6.3 Performance Rewards by critical occupation

Critical Occupation Beneficiary Profile Cost

Number of

beneficiaries

Number of

employees

% of total

within

occupation

Total Cost

(R’000)

Average cost

per

employee

Administrative related 4 64 6.3 28 7000

All artisans in the 2 10 20 7 3500


MANAGEMENT.

Page 120


Number of

beneficiaries

Number of

employees

% of total

within

occupation

Total Cost

(R’000)

Average cost

per

employee

building metal

machinery etc.

Appraisers-valuers and

related professionals

0

1 0 0 0

Artisan project and

related

superintendents

0 3 0 0 0

Binding and related

workers

0 1 0 0 0

Building and other

property caretakers

0 10 0 0

Bus and heavy vehicle

drivers

0 1 0 0 0

Cashiers tellers and

related clerks

0 1 0 0 0

Cleaners in offices

workshops hospitals

etc.

274 1741 15.7 368 1343

Client inform clerks

(switch rec info clerks)

4 165 2.4 8 2000

Communication and

information related

0 1 0 0 0

Computer

programmers

1 7 14.3 2 2000

Computer system

designers and analysis

0 2 0 0 0

Farm hands and

labourers

0 12 0 0 0

Finance and economic

related

2 27 7.4 15 7500


MANAGEMENT.

Page 121


Number of

beneficiaries

Number of

employees

% of total

within

occupation

Total Cost

(R’000)

Average cost

per

employee

Financial and related

professionals

21 93 22.6 74 3524

Financial clerks and

credit controllers

46 485 9.5 94 2043

Food service aids and

waiters

15 180 8.3 18 1200

Food service workers 0 9 0 0 0

Head of department/

chief executive officer

0 3 0 0 0

Horticulturists;

foresters agricul. &

forestry techn

1 1 100 3 3000

Household and laundry

workers

16 107 15 23 1438

Housekeepers laundry

and related workers

0 6 0 0 0

Human resource &

organisat develop &

relate

3 150 2 23 7667

Human resource clerks 77 437 17.6 218 2831

Human resources

related

48 137 35 173 3604

Information

technology related

1 2 50 2 2000

Legal related 0 2 0 0 0

Library mail and

related clerks

3 108 2.8 6 2000

Light vehicle drivers 0 16 0 0 0

Logistical support

personnel

44 246 17.9 135 3068


MANAGEMENT.

Page 122


Number of

beneficiaries

Number of

employees

% of total

within

occupation

Total Cost

(R’000)

Average cost

per

employee


transport clerks

36 320 11.3 91 2528

Messengers porters

and deliveries

66 202 32.7 92 1394

Motor vehicle drivers 5 21 23.8 8 1600

Nursing assistants 0 0 0 0

Other administrative

and related clerks and

organisers

103 847 12.2 242 2350

Other administrative

policy and related

officers

0 9 0 0 0

Other information

technology and

personnel

0 8 0 0 0

Other occupations 114 56131 0.2 812 7123

Printing and related

machine operators

1 3 33.3 1 1000

Professional nurse 1 11 9.1 3 3000

Rank: unknown 0 36 0 0 0

Risk management and

security services

0 10 0 0 0

Secretaries and other

keyboard operating

clerks

7 117 6 15 2143

Security guards 21 135 15.6 27 1286

Senior managers 1 63 1.6 9 9000


professionals

0 1 0 0 0

Staff nurses and pupil 1 7 14.3 3 3000


MANAGEMENT.

Page 123


Number of

beneficiaries

Number of

employees

% of total

within

occupation

Total Cost

(R’000)

Average cost

per

employee

nurses

Trade labourers 0 11 0 0 0

Trade related 0 3 0 0 0

Total 918 61964 1.5 2500 2723

Table 3.6.4 Performance related rewards (cash bonus), by salary band for Senior Management

Service

Salary

Band

Beneficiary Profile Cost

Number of

beneficiaries

Number of

employees

% of total

within

salary

bands

Total Cost

(R’000)

Average cost

per

employee

Total cost as

a % of the

total

personnel

expenditure

Band A 0 47 0 0 0 0

Band B 0 14 0 0 0 0

Band C 1 4 25 9 9000 5091

Band D 0 2 0 0 0 0

Total 1 67 1.5 9 9000 5091

3.7. Foreign Workers

The tables below summarise the employment of foreign nationals in the department in terms of salary band and

major occupation.

Table 3.7.1 Foreign workers by salary band

Salary Band 01 April 2012 31 March 2013 Change

Number % of total Number % of total Number % Change

Lower skilled 6 0.7 5 0.5 -1 -0.8


MANAGEMENT.

Page 124

Salary Band 01 April 2012 31 March 2013 Change

Number % of total Number % of total Number % Change

Highly skilled

production

(Lev. 6-8)

836 63.9 954 94.5 118 99.2

Highly skilled

supervision

(Lev. 9-12)

45 5.1 44 4.4 -1 -0.8

Contract

(level 9-12)

Contract

(level 13-16)

Total 890 100 1009 100 119 100

Table 3.7.2 Foreign workers by major occupation

Major

Occupation

01 April 2012 31 March 2013 Change

Number % of

total

Number % of total Number % Change

Administrative

Office Workers

1 0.1 1 0.1 0 0

Elementary

occupations

0 0 1 0.1 0 0.8

Information

technology

personnel

1 0.1 1 0.1 0 0

Other

occupations

888 99.8 1006 99.7 118 99.2

TOTAL 890 100 1009 100 119 100


MANAGEMENT.

Page 125

3.8. Leave utilisation

The Public Service Commission identified the need for careful monitoring of sick leave within the public

service. The following tables provide an indication of the use of sick leave and disability leave. In both

cases, the estimated cost of the leave is also provided.

Table 3.8.1 Sick leave

Salary Band Total

days

% Days

with

Medical

certification

Number of

Employees

using sick

leave

% of total

employees

using sick

leave

Average

days per

employee

Estimated

Cost

(R’000)

Lower Skills (Level 1-2) 495 88.5 101 0.4 5 124

Skilled (levels 3-5) 9850 86.4 1687 6.3 6 3288

Highly skilled

production (levels 6-8)

79139 86.1 16663 62.2 5 55487

Highly skilled

supervision (levels 9 -

12)

39604 87.5 8194 30.6 5 41899

Top and Senior

management (levels 13-

16)

282 96.1 38 0.1 7

783

Contract level 1-2 242 59.1 98 0.4 2 35

Contract level 3-5 11 54.5 4 0 3 4

Total 129623 86.5 26785 100 5 101620

Table 3.8.2 Disability leave (temporary and permanent)

Salary Band Total

days

% Days

with

Medical

certification

Number of

Employees

using

disability

leave

% of total

employees

using

disability

leave

Average

days per

employee

Estimated

Cost

(R’000)

Lower skilled (Levels 1-

2)

Skilled (Levels 3-5) 338 100 9 4.6 38 100


MANAGEMENT.

Page 126

Salary Band Total

days

% Days

with

Medical

certification

Number of

Employees

using

disability

leave

% of total

employees

using

disability

leave

Average

days per

employee

Estimated

Cost

(R’000)

Highly skilled

production (Levels 6-8)

7944 100 111 56.9 72 5714

Highly skilled

supervision (Levels 9-

12)

5745 100 74 37.9 78 6258

Senior management

(Levels 13-16)

5 100 1 0.5 5 14

Total 14032 100 195 100 72 12086

The table below summarises the utilisation of annual leave. The wage agreement concluded with trade unions in

the PSCBC in 2000 requires management of annual leave to prevent high levels of accrued leave being paid at

the time of termination of service.

Table 3.8.3 Annual Leave

Salary Band Total days taken Number of Employees

using annual leave

Average per

employee

Lower skilled (Levels 1-2) 3782.08 16 237

Skilled Levels 3-5) 39498.71 16 2419

Highly skilled production

(Levels 6-8)

32869 14 2410

Highly skilled

supervision(Levels 9-12)

27446 12 2276

Senior management (Levels

13-16)

1510 22 69

Contract level 1-2 1659 5 69

Contract level 3-5 218 16 14

Total 106982.79 14 7736


MANAGEMENT.

Page 127

Table 3.8.4 Capped leave

Salary Band Total days of

capped leave

taken

Number of

Employees using

capped leave

Average number

of days taken per

employee

Average capped

leave per

employee as at

31 March

Lower skilled (Levels

1-2)

78 7 11 11597

Skilled Levels 3-5) 106 28 4 1159871

Highly skilled

production (Levels 6-

8)

1967 947 2 1369923

Highly skilled

supervision(Levels

9-12)

2452 1011 2 1426791

Senior management

(Levels 13-16)

Total 4603 1993 2 2924282

The following table summarise payments made to employees as a result of leave that was not taken.

Table 3.8.5 Leave pay-outs

Reason Total Amount

(R’000)

Number of

Employees

Average per

employee

(R’000)

Leave pay-out for 2011/12 due to non-

utilisation of

leave for the previous cycle

Capped leave pay-outs on termination of 46,495 4,420 10,519


MANAGEMENT.

Page 128

service for 2012/13

Current leave pay-out on termination of

service for 2012/13

93 11 8,455

Total 46,588 4,431 10,514

3.9. HIV/AIDS & Health Promotion Programmes

Table 3.9.1 Steps taken to reduce the risk of occupational exposure

Units/categories of employees identified to be at high

risk of contracting HIV & related diseases (if any)

Key steps taken to reduce the risk

School based employees

- Training of school based employees on

HIV management in the workplace, first

aid /provision of first aid kits to

schools.

Table 3.9.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and

provide the required information)

Question Yes No Details, if yes

1. Has the department designated a

member of the SMS to implement the

provisions contained in Part VI E of

Chapter 1 of the Public Service Regulations,

2001? If so, provide her/his name and

position.

X Ms. Mothata RM: Senior Manager Employee

Health and Wellness

2. Does the department have a dedicated

unit or has it designated specific staff

members to promote the health and well-

being of your employees? If so, indicate the

number of employees who are involved in

this task and the annual budget that is

available for this purpose.

X One senior manager, three managers, one

deputy manager, one practitioner, one

personal assistant.

Budget R1, 495. 000.00

3. Has the department introduced an

Employee Assistance or Health Promotion

Programme for your employees? If so,

indicate the key elements/services of this

Programme.

X - Drug and alcohol abuse prevention

and support

- Financial wellbeing program

- Health management interventions.

- Physical wellness program

- HCT programme


MANAGEMENT.

Page 129

Question Yes No Details, if yes

4. Has the department established (a)

committee(s) as contemplated in Part VI

E.5 (e) of Chapter 1 of the Public Service

Regulations, 2001? If so, please provide the

names of the members of the committee

and the stakeholder(s) that they represent.

X LDOE representatives:

Mr Netshifhefhe MG

Ms. Mphahlele TS

Mr Raholane WM

Mr Mokobodi NF

Ms. Montja M

Mr Rafapa MJ

Mr Ugoda TG

Union Representatives:

Ms. Ndaba T – CTU -SADTU

Ms. A Chuene - -CTU – SAOU

5. Has the department reviewed its

employment policies and practices to

ensure that these do not unfairly

discriminate against employees on the

basis of their HIV status? If so, list the

employment policies/practices so

reviewed.

X There are three wellness (HIV & AIDS, EAP,

and OHS) policies.

Review due in 2014

6. Has the department introduced

measures to protect HIV-positive

employees or those perceived to be HIV-

positive from discrimination? If so, list the

key elements of these measures.

X HIV and Aids Policy in place.

- The Information dissemination on

anti-stigma and discrimination

practices.

- Intervention on reported cases of

stigma and discrimination.

7. Does the department encourage its

employees to undergo Voluntary

Counselling and Testing? If so, list the

results that you have you achieved.

X � 465 employees utilized HCT during the

2012/13 financial year

8. Has the department developed

measures/indicators to monitor & evaluate

the impact of its health promotion

programme? If so, list these

measures/indicators.

X - Monitoring absenteeism among

employees who received wellness

intervention.

- Improvement of productivity

reports from supervisors.

- Improved health and wellness

reports from medical professionals.

3.10. Labour Relations

Table 3.10.1 Collective agreements

Subject Matter Date

Collective Agreement number 1 of 2012: Implementation of 2012

Schools posts

establishment ,

ratified on the 13 April 2012


MANAGEMENT.

Page 130

The following table summarises the outcome of disciplinary hearings conducted within the

department for the year under review.

Table 3.10.2 Misconduct and disciplinary hearings finalised

Outcomes of disciplinary hearings Number % of total

Correctional counselling - -

Verbal warning - -

Written warning - -

Final written warning 10 27.8

Suspended without pay 06 16.8

Fine 07 19.4

Demotion 01 2.7

Dismissal 05 13.9

Not guilty 03 8.3

Case withdrawn 04 11.1

Total 36 100

Table 3.10.3 Types of misconduct addressed at disciplinary hearings

Type of misconduct (based on annexure A) Number % of total

Sexual relationship with a learner 06 16.7

Prejudicing the administration 09 25

Theft 01 2.7

Fraud regarding exams 04 11.1

Absenteeism 01 2.7

Causing loss to state property 01 2.7

Inflation of learner’s enrolment 01 2.7

Giving false statement or evidence in the execution of duties 01 2.7

Fraud 01 2.7

Assault 03 8.3

Financial misconduct 08 22.2

Total 36 100

Number % of Total

Number of grievances resolved 65 79.3

Number of grievances not resolved 17 20.7

Total number of grievances lodged 82 100

Table 3.10., 5 Disputes logged


MANAGEMENT.

Page 131

Number % of Total

Number of disputes upheld 96 100%

Number of disputes dismissed - -

Total number of disputes lodged 96 100%

Table 3.10.6 Strike actions

Total number of persons working days lost Nil

Total costs working days lost R0.00

Amount (R’000) recovered as a result of no work no pay R0.00

Table 3.10.7 Precautionary suspensions

Number of people suspended 01

Number of people whose suspension exceeded 30 days 01

Average number of days suspended 150 days

Cost (R’000) of suspension R 147 950-42

3.11. Skills development

This section highlights the efforts of the department with regard to skills development.

Table 3.11.1 Training needs identified

Occupational Category Gender Number of

employees

as at 1

April 2012

Learnerships Skills

Programmes

& other

short

courses

Other

forms

of

training

Total

Legislators, senior

officials and managers

Female 25 3 4 - 7

Male

44 3 4 - 7

Professionals Female 32967 5 9 20 34

Male 24023 5 9 20 34

Technicians and

associate professionals

Female 174 5 4 20 29

Male 159 5 4 20 29

Clerks Female 1611 3 4 1 8


MANAGEMENT.

Page 132

Occupational Category Gender Number of

employees

as at 1

April 2012

Learnerships Skills

Programmes

& other

short

courses

Other

forms

of

training

Total

Male 912 3 4 1 8

Service and sales

workers

Female 38 1 2 1 4

Male 144 1 2 1 4

Skilled agriculture and

fishery workers

Female 121 1 1 1 3

Male 79 1 1 1 3

Craft and related trades

workers

Female - - - - -

Male - - - - -

Plant and machine

operators and

assemblers

Female 6 - - 1 1

Male 38 - - 1 1

Elementary occupations Female 1,269 1 1 2 4

Male 1,068 1 1 2 4

Sub Total Female 36,211 19 25 46 90

Male 26,467 19 25 46 90

Total 62,678 38 50 92 180

Table 3.11.2 Training provided for the period

Occupational

Category

Gender Number of

employees

as at 1

April 2012

Training provided within the reporting period

Learnerships Skills

Programmes

& other

short

courses

Other

forms of

training

Total

Legislators, senior

officials and

managers

Female 25 1 3 - 4

Male

44 1 3 - 4

Professionals Female 32,967 4 7 15 26

Male 24,023 4 7 15 26

Technicians and

associate

professionals

Female 174 4 7 15 26

Male

159 4 7 15 26

Clerks Female 1,611 2 4 1 7

Male

912 2 4 1 7

Service and sales Female 38 2 2 - 4


MANAGEMENT.

Page 133

Occupational

Category

Gender Number of

employees

as at 1

April 2012

Training provided within the reporting period

Learnerships Skills

Programmes

& other

short

courses

Other

forms of

training

Total

workers Male 144 2 2 - 4

Skilled agriculture

and fishery workers

Female 121 1 1 - 2

Male 79 1 1 - 2

Craft and related

trades workers

Female - - - - -

Male - - - - -

Plant and machine

operators and

assemblers

Female 6 - - 1 1

Male 38 - - 1 1

Elementary

occupations

Female 1,269 1 1 2 4

Male 1,068 1 1 2 4

Sub Total Female 36,211 15 25 34 74

Male 26,467 15 25 34 74

Total 62,678 30 50 68 148

3.12. Injury on duty

The following tables provide basic information on injury on duty.

Table 3.12.1 Injury on duty

Nature of injury on duty Number % of total

Required basic medical attention only 172 97%

Temporary Total Disablement 02 1%

Permanent Disablement 02 1%

Fatal 02 1%

Total 178 100%

3.13. Utilisation of Consultants

Table 3.13.1 Report on consultant appointments using appropriated funds


MANAGEMENT.

Page 134

Project Title Total Number of consultants

that worked on project

Duration

Work days

Contract value in

Rand

Not applicable Not applicable Not

applicable

Not applicable

Total number of projects Total individual consultants Total

duration

Work days

Total contract value in

Rand


applicable

Not applicable

Table 3.13.2 Analysis of consultant appointments using appropriated funds, in terms of

Historically Disadvantaged Individuals (HDIs)

Project Title Percentage ownership

by HDI groups

Percentage

management by HDI

groups

Number of Consultants

from HDI groups that

work on the project


applicable

Not applicable

Table 3.13.3 Report on consultant appointments using Donor funds

Project Title Total Number of

consultants that worked

on project

Duration

Work days

Donor and Contract value

in Rand


applicable

Not applicable

Total number of projects Total individual

consultants

Total

duration

Work days

Total contract value in

Rand


applicable

Not applicable

Table 3.13.4 Analysis of consultant appointments using Donor funds, in terms of Historically

Disadvantaged Individuals (HDIs)


MANAGEMENT.

Page 135

Project Title Percentage ownership

by HDI groups

Percentage

management by HDI

groups

Number of

Consultants from HDI

groups that work on

the project

Not applicable Not applicable Not applicable Not applicable


MANAGEMENT

Page 136

1. REPORT OF THE ACCOUNTING OFFICER.

PART E: ANNUAL FINANCIAL

STATEMENTS.

2012/13 Specimen AFS National/Provincial Departments - 137 -

2. ACCOUNTING OFFICER’S STATEMENT OF RESPONSIBILITY

Statement of Responsibility for the Annual Financial Statements for the year ended 31

March 2013

The Accounting Office is responsible for the preparation of the department’s annual financial

statements and for the judgements made in this information.

The Accounting Officer is responsible for establishing, and implementing a system of internal

control designed to provide reasonable assurance as to the integrity and reliability of the annual

financial statements

In my opinion, the financial statements fairly reflects the operations of the department for the

financial year ended 31 March 2013

The external auditors are engaged to express an independent opinion on the AFS of the

department.

The Department of Education AFS for the year ended 31 March 2013 have been examined by the

external auditors and their report is presented on page xx.

The Annual Financial Statements of the Department set out on page xx to page xx have been

approved.

Matthews MC Thamaga MJ

ACCOUNTING OFFICER Head of Department

Department of Education Department of Education

Date (Date)

PART E: ANNUAL FINANCIAL

STATEMENTS.

2012/13 Specimen AFS National/Provincial Departments - 138 -

3. REPORT OF THE AUDITOR GENERAL

This is the auditor’s report as issued by AGSA.

ANNUAL FINANCIAL STATEMENTS

VOTE 3

APPROPRIATION STATEMENT for the year ended 31 March 2013

Page 139

Appropriation per programme

2012/13 2011/12

APPROPRIATION

STATEMENT

Adjusted

Appropriat

ion

Shifting

of Funds

Virement Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

Expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.

Administrati

on

Current payment 1 230 070 1 230

070

1 320

808

(90 738) 107.4% 1 221 112 1 290 914

Transfers and

subsidies

32 476 32 476 32 411 65 99.8% 31 059 21 256

Payment for

capital assets

4 969 4 969 1 576 3 393 31.7% 103 155 71 995

1 267 515 1 267

515

1 354

795

(87 280) 1 355 326 1 384 165

2. Public

Ordinary Schools

Current payment 18 652 81

0

18 562

810

17 862

822

699 988 96.2% 17 623

696

16 678

865

Transfers and

subsidies

550 089 550 089 613 641 (63 552) 111.6% 342 065 536 169

Payment for

capital assets

853 178 853 178 570 718 282 460 66.9% 276 449 1 155 133

19 966 07

7

19 966

077

19 047

181

918 896 18 242

210

18 370

167

3.

Independen

t School Subsidy

Transfers and

subsidies

101 457 101 457 86 515 14 942 85.3% 72 028 71 588

101 457 101 457 86 515 14 942 72 028 71 588

4. Public

Special School

Education

Current payment 272 939 272 939 278 099 (5 160) 101.9% 253 660 250 806

Transfers and

subsidies

43 996 43 996 44 097 (101) 100.2% 38 132 38 138

316 935 316 935 322 196 (5 261) 291 792 288 944

5. Further

Education and

Training


VOTE 3


Page 140


2012/13 2011/12

APPROPRIATION

STATEMENT

Adjusted

Appropriat

ion

Shifting

of Funds

Virement Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

Expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payment 349 620 349 620 349222 398 99.9% 313 933 319 695

Transfers and

subsidies

196 148 196 148 195 745 403 99.8% 181 918 181 177

545 768 545 768 544 967 801 495 851 500 872

6. Adult

Education and

Training

Current payment 163 708 163 708 169 299 (5 591) 103.4% 138 418 151 895

Transfers and

subsidies

86 86 1 621 (1 535) 1884.9% 82 -

163 794 163 794 170 920 (7 126) 138 500 151 895

7. Early

Childhood

Development

Current payment 206 117 206 117 111 925 94 192 54.3% 189 979 163 096

Transfers and

subsidies

63 63 164 (101) 260.3% 1 130 805

206 180 206 180 112 089 94 091 191 109 163 901

8. Auxiliary

and Associated

Services

Current payment 294 279 294 279 267 902 26 377 91.0% 273 456 223 622

Transfers and

subsidies

19 002 19 002 15 321 3 681 80.6% 1 094 161

Payment for

capital assets

1 238 1 238 1 238 5 228 4 510

314 519 314 519 283 223 31 296 279 778 228 293

Subtotal 22 882 24

5

22 882

245

21 921

886

960 359 95.8% 21 066

594

21 159

825

Statutory

Appropriation

Current payment 1 652 1 652 1 652 1 652 100.0% 1 566 1 566


VOTE 3


Page 141


2012/13 2011/12

APPROPRIATION

STATEMENT

Adjusted

Appropriat

ion

Shifting

of Funds

Virement Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

Expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

TOTAL 22 883 897 22 883 897 21 923 538 960 359 95.8% 21 068 160 21 161 391

2012/13 2011/12

Final

Appropriati

on

Actual

Expenditure

Final

Appropriati

on

Actual

Expenditure

TOTAL (brought forward)

Reconciliation with statement of financial

performance

ADD

Departmental receipts 236 18

366

Actual amounts per statement of financial

performance (total revenue)

22 884

133

21 086 526

Actual amounts per statement of financial

performance (total expenditure)

21 923 538 21 161 391


VOTE 3


Page 142

Appropriation per economic classification

2012/13 2011/12

Adjusted

Appropriat

ion

Shifting of

Funds

Virement Final

Appropriat

ion

Actual

Expenditur

e

Variance Expenditur

e

as % of

final

appropriat

ion

Final

Appropriat

ion

Actual

expenditur

e

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments

Compensation of

employees

18 584 36

9

18 584

369

18 255

081

329 288 98.2% 17 168

362

17 291

133

Goods and services 2 462 591 2 462 591 2 106 851 355 740 85.6% 1 950 592 1 790 021

Interest and rent

on land

- - 1 (1) - -

Transfers and

subsidies

Provinces and

municipalities

358 358 221 137 61.7% 348 267

Departmental

agencies and

accounts

18 409 18 409 13 794 4 615 74.9% 56 -

Non-profit

institutions

853 037 853 037 825 872 27 165 96.8% 596 983 744 488

Households 71 513 71 513 149 628 (78 115) 209.2% 69 050 103 844

Payments for

capital assets

Buildings and

other fixed

structures

875 136 875 136 567 746 307 390 64.9% 1 243 839 1 228 187

Machinery and

equipment

18 484 18 484 4 344 14 140 23.5% 38 930 3 451

Payments for

financial assets

Total 22 883 897 22 883 897 21 923 538 960 359 95.8 21 068 160 21 161 391


VOTE 3


Page 143

Statutory Appropriation

2012/13 2011/12

Direct

changes

against

the

National/

Provincial

Revenue

Fund

Adjust

ed

Appro

priatio

n

Shiftin

g of

Funds

Virem

ent

Final

Appro

priatio

n

Actual

Expen

diture

Varian

ce

Expen

diture

as %

of final

appro

priatio

n

Final

Appro

priatio

n

Actual

expen

diture

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Member

of

executive

committe

e /

parliamen

tary

officers

1 652 1 652 1 652 100.0

%

1 566 1 566

Total 1 652 1 652 1 652 100.0% 1 566 1 566

Statutory Appropriation per economic classification

2012/13 2011/12

Program 1 Per

Economic classification

Adjusted

Appropria

tion

Shifting of

Funds

Virement Final

Appropria

tion

Actual

Expenditu

re

Variance Expenditu

re

as % of

final

appropriat

ion

Final

Appropria

tion

Actual

expenditu

re

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments

Compensation of

employees

1 652 1 652 1 652 100.0% 1 566 1 566

Payments for

financial assets

Total 1 652 1 652 1 652 100% 1 566 1 566


VOTE 3


Page 144

Programme 1 - ADMINISTRATION

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropria

tion

Shifting of

Funds

Virement Final

Appropria

tion

Actual

Expenditu

re

Variance Expenditur

e

as % of

final

appropria

tion

Final

Appropria

tion

Actual

expenditu

re

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.1 Office of the

MEC

Current payment 6 991 6 991 3 149 3 842 45.0% 6 611 3 767

Transfers and

subsidies

15 15 15 12

1.2 Corporate

services

Current payment 230 900 230 900 295 084 (64 184) 127.8% 277 783 251 475

Transfers and

subsidies

19 906 19 906 12 661 7 245 63.6% 18 764 8 013

Payment for capital

assets

1 946 1 946 625 1 321 32.1% 89 195 69 877

1.3 Education

Management

Current payment 924 388 924 388 958 411 (34 023) 103.7% 838 592 966 959

Transfers and

subsidies

6 539 6 539 15 613 (9 074) 238.8% 6 268 7 310

Payment for capital

assets

3 023 3 023 951 2 072 31.5% 13 960 2 118

1.4 Human

Resource

Development

Current payment 40 811 40 811 63 544 (22 733) 155.7% 70 895 60 040

Transfers and

subsidies

6 000 6 000 4 137 1 863 69.0% 6 000 5 933

1.5 Education

Management

Information Systems

Current payment 26 9

80

26

980

620 26

360

2.3

%

27

231

8

673

Transfers and

subsidies

16 16 16 15

Total 1 26

7 5

15

1 26

7

515

1 35

4

795

(87

280

)

106.

9%

1 35

5

326

1 38

4

165


VOTE 3


Page 145

2012/13 2011/12

Economic

classification

Adjusted

Appropri

ation

Shifting

of Funds

Virement Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current

payments

Compensation of

employees

1 081 870 1 081 870 1 050 936 30 934 97.1 969 045 1 034 248

Goods and

services

148 200 148 200 270 074 (121 874) 182.2% 252 067 256 665

Transfers and

subsidies to:

Provinces and

municipalities

358 358 221 137 61.7% 348 267

Non-profit

institutions

16 214 16 214 2 636 13 578 16.3% 15 296 3 621

Households 15 904 15 904 29 555 (13 651) 185.8% 15 415 17 369

Payment for

capital assets

Buildings and

other fixed

structures

70 944 69 877

Machinery and

equipment

4 969 4 969 1 373 3 596 27.6% 32 211 2 118

Total 1 267 515 1 267 515 1 354 795 (87 280) 106.9% 1 355 326 1 384 165

Programme 2 – PUBLIC ORDINARY SCHOOL EDUCATION

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropri

ation

Shifting

of Funds

Viremen

t

Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.1 Public

Primary School

Education

Current payment 9 137

488

9 137

488

8 797

476

340 012 96.3% 8 360

726

7 950

226

Transfers and

subsidies

243 979 243 979 301 617 (57 638

)

123.6% 143 909 219 641


VOTE 3


Page 146

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropri

ation

Shifting

of Funds

Viremen

t

Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.2 Public

Secondary School

Education

Current payment 8 369 4

16

8 369

416

8 060

828

308 588 96.3% 7 449

665

7 322

155

Transfers and

subsidies

306 030 306 030 312 009 (5 979) 102.0% 198 081 316 518

Payment for

capital assets

2 971 (2 971) 106 360 108 455

1.3 Human Resource

Development

Current payment 33 535 33 535 30 525 3 010 91.0% 63 267 63 158

Transfers and

subsidies

9 (9) 4

1.4 In School Sport

and Culture

Current payment 3 625 3 625 659 2 966 18.2% 7 584 3 617

1.5 Education

Infrastructure

Grant

Current payment 94 180 94 180 7 638 86 542 8.1% 897 937 557 944

Payment for

capital assets

847 911 847 911 556 782 291 129 65.7% 336 091

1.6 National School

Nutrition

Programme

Current payment 873 991 873 991 959 023 (85 032

)

109.7% 844 517 781 765

Transfers and

subsidies

80 80 6 74 7.5% 75 6

Payment for

capital assets

5 267 5 267 5 267 23 418 5 973

1.7 Technical

Secondary

Schools

Recapitalisation

Current payment 36 185 36 185 941 35 244 2.6%

Payment for

capital assets

10 965 (10 965

)


VOTE 3


Page 147

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropri

ation

Shifting

of Funds

Viremen

t

Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.8 Dinaledi Support

Grant

Current payment 14 390 14 390 5 732 8 658 39.8%

Total 19 966 077 19 966 077 19 047 181 918 896 95.4% 18 242 210 18 370 167

2012/13 2011/12

Economic

classification

Adjuste

d

Approp

riation

Shifting

of Funds

Vireme

nt

Final

Appropr

iation

Actual

Expendi

ture

Varianc

e

Expendi

ture

as % of

final

appropr

iation

Final

Appropr

iation

Actual

expendi

ture

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current

payments

Compensation of

employees

16

506

50

5

16

506

505

16

201

871

304

634

98.

2%

15

316

383

15

319

361

Goods and services 2 022 0

70

2 022

070

1 660

951

361 119 82.1% 1 409

376

1 359

504

Interest and rent on

land

1 (1)

Transfers and

subsidies to:

Non-profit

institutions

495 926 495 926 498 165 (2 239) 100.5% 291 107 451 013

Households 54 163 54 163 115 476 (61 313

)

213.2% 50 958 85 156

Payment for capital

assets

Buildings and other

fixed structures

875 136 875 136 567 746 307 390 64.9% 1 168

205

1 153

800

Machinery and

equipment

12 277 12 277 2 971 9 306 24.2% 6 181 1 333

Payments for

financial assets

Total 19 966 077 19 966 077 19 047 181 918 896 95.4% 18 242 210 18 370 167


VOTE 3


Page 148

Programme 3 – INDEPENDENT SCHOOL SUBSIDY

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropri

ation

Shifting

of Funds

Virement Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.1 Primary

Independent Schools

Transfers and

subsidies

54 372 54 372 52 402 1 970 96.4% 38 020 40 573

1.2 Secondary

Independent Schools

Transfers and

subsidies

47 085 47 085 34 113 12 972 72.4% 34 008 31 015

Total 101 457 101 547 86 515 14 942 85.3% 72 028 71 588

2012/13 2011/12

Economic

classification

Adjusted

Appropri

ation

Shifting

of Funds

Virement Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Transfers and

subsidies to:

Non-profit

institutions

101 457 101 457 86 515 14 942 85.3% 72 028 71 588

Total 101 457 101 457 86 515 14 942 85.3% 72 028 71 588

Programme 4 – PUBLIC SPECIAL SCHOOL EDUCATION

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropria

tion

Shifting of

Funds

Virement Final

Appropria

tion

Actual

Expenditu

re

Variance Expenditu

re

as % of

final

appropria

tion

Final

Appropria

tion

Actual

expenditu

re

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000


VOTE 3


Page 149

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropria

tion

Shifting of

Funds

Virement Final

Appropria

tion

Actual

Expenditu

re

Variance Expenditu

re

as % of

final

appropria

tion

Final

Appropria

tion

Actual

expenditu

re

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.1 Special

Primary and

Secondary

Schools

Current payment 272 046 272 046 277 232 (5 186) 101.9% 251 402 250 111

Transfers and

subsidies

43 996 43 996 44 097 (101) 100.2% 38 132 38 138

1.2 In-School

Sports and

Culture

Current payment 893 893 867 26 97.1% 2 258 695

Total 316 935 316 935 322 196 (5 261) 101.7% 291 792 288 944

2012/13 2011/12

Economic

classification

Adjusted

Appropri

ation

Shifting

of Funds

Virement Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current

payments

Compensation of

employees

272

04

6

272

046

277

212

(5 1

66)

101

.9%

251

402

249

982

Goods and

services

893 893 887 6 99.

3%

2

258

824

Interest and rent

on land

Transfers and

subsidies to:

Non-profit

institutions

43

996

43

996

43

112

884 98.

0

37

298

37

298

Households 985 (98

5)

834 840

Payments for

financial assets


VOTE 3


Page 150

2012/13 2011/12

Economic

classification

Adjusted

Appropri

ation

Shifting

of Funds

Virement Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Total 316 935 316 935 322 196 (5 261) 101.7% 291 792 288 944

Programme 5 – FURTHER EDUCATION AND TRAINING

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropri

ation

Shifting

of Funds

Virement Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.1 Conditional

Grant

Current payment 349 620 349 620 349 222 398 99.9% 313 933 319 695

Transfers and

subsidies

196 148 196 148 195 745 403 99.8% 181 918 181 177

Total 545 768 545 768 544 967 801 99.9% 495 851 500 872

2012/13 2011/12

Economic

classification

Adjusted

Appropria

tion

Shifting of

Funds

Virement Final

Appropria

tion

Actual

Expenditu

re

Variance Expenditu

re

as % of

final

appropria

tion

Final

Appropria

tion

Actual

expenditu

re

R'0

00

R'0

00

R'0

00

R'0

00

R'0

00

R'0

00

% R'0

00

R'0

00

Current

payments

Compensation of

employees

349 620 349 620 349 134 486 99.9% 313 933 319 301

Goods and

services

88 (88) 394

Transfers and

subsidies to:

Non-profit

institutions

195 444 195 444 195444 - 100 181 254 180 968

Households 704 704 301 403 42.8% 664 209


VOTE 3


Page 151

2012/13 2011/12

Economic

classification

Adjusted

Appropria

tion

Shifting of

Funds

Virement Final

Appropria

tion

Actual

Expenditu

re

Variance Expenditu

re

as % of

final

appropria

tion

Final

Appropria

tion

Actual

expenditu

re

Total 545 768 545 768 544 967 801 99.9% 495 851 500 872

Programme 6 – ADULT EDUCATION AND TRAINING

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropria

tion

Shifting of

Funds

Virement Final

Appropria

tion

Actual

Expenditu

re

Variance Expenditu

re

as % of

final

appropria

tion

Final

Appropria

tion

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.1 Public

Centres

Current payment 163 708 163 708 169 299 (5 591) 103.4% 138 418 151 895

Transfers and

subsidies

86 86 1 621 (1 535) 1884.9% 82

Total 163 794 163 794 170 920 (7 126) 104.4% 138 500 151 895

2012/13 2011/12

Economic

classification

Adjuste

d

Approp

riation

Shifting

of

Funds

Vireme

nt

Final

Approp

riation

Actual

Expendi

ture

Varianc

e

Expendi

ture

as % of

final

appropr

iation

Final

Approp

riation

Actual

expendi

ture

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments

Compensation of

employees

149 096 149 096 159 582 (10 486) 107.0% 117 374 137 255

Goods and services 14 612 14 612 9 717 4 895 66.5% 21 044 14 640

Transfers and

subsidies to:

Households 86 86 1 621 (1 535) 1884.9% 82

Total 163 794 163 794 170 920 (7 126) 104.4% 138 500 151 895


VOTE 3


Page 152

Programme 7 – EARLY CHILDHOOD DEVELOPMENT

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropriat

ion

Shifting of

Funds

Virement Final

Appropriat

ion

Actual

Expenditu

re

Variance Expenditu

re

as % of

final

appropriat

ion

Final

Appropriat

ion

Actual

expenditur

e

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.1 Grade R in

Public Schools

Current payment 34 891 34 891 12 939 21 952 37.1 39 884 36 523

Transfers and

subsidies

63 63 63 59 109

1.2 Grade R in

Community

Centres

Current payment 64 632 64 632 28 315 36 317 43.8% 61 554 34875

1.3 Pre Grade R

Current payment 86 957 86 957 42 580 44 377 49.0% 88 541 91 698

Transfers and

subsidies

164 (164)

1.4 EPWP

Incentive Grant

Current payment 1 080 1 080 1 335 (255) 123.6

1.5 EPWP Social

Grant

Current payment 18 557 18 557 26 756 (8 199) 144.2%

Transfers and

subsidies

1 071 696

Total 206 180 206 180 112 089 94 091 54.4% 191 109 163 901

2012/13 2011/12

Economic

classification

Adjusted

Appropria

tion

Shifting of

Funds

Virement Final

Appropria

tion

Actual

Expenditu

re

Variance Expenditu

re

as % of

final

appropria

tion

Final

Appropria

tion

Actual

expenditu

re

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current

payments

Compensation of

employees

64 288 64 288 74 783 (10 495

)

116.3% 61 499 99 044

Goods and services 141 829 141 829 37 142 104 687 26.2% 129 551 64 748


VOTE 3


Page 153

2012/13 2011/12

Economic

classification

Adjusted

Appropria

tion

Shifting of

Funds

Virement Final

Appropria

tion

Actual

Expenditu

re

Variance Expenditu

re

as % of

final

appropria

tion

Final

Appropria

tion

Actual

expenditu

re

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Interest and rent on

land

Transfers and

subsidies to:

Households 63 63 164 (101) 260.3% 59 109

Total 206 180 206 180 112 089 94 091 54.4% 191 109 163 901

Programme 8 – AUXILIARY AND ASSOCIATED SERVICES

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropri

ation

Shifting

of Funds

Viremen

t

Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.1 Payments to

SETA

Transfers and

subsidies

18 409 18 409 13 794 4 615 74.9 56

1.2 Special Projects

Current payment 29 907 29 907 12 574 17 333 42.0% 34 616 25 706

Transfers and

subsidies

35 35 35 30

1.3 External

Examination Services

Current payment 215 061 215 061 215 984 (923) 100.4% 203 807 163 433

Transfers and

subsidies

30 30 626 (596) 2086.7

%

29

Payment for capital

assets

523 523 523 498

1.4 Education

Multipurpose Centres

Current payment 49 311 49 311 39 344 9 967 79.8% 35 033 34 483


VOTE 3


Page 154

2012/13 2011/12

Detail per sub-

programme

Adjusted

Appropri

ation

Shifting

of Funds

Viremen

t

Final

Appropri

ation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropri

ation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Transfers and

subsidies

528 528 901 (373) 170.6% 979 161

Payment for

capital assets

715 715 715 4 730 4 510

Total 314 519 314 519 283 223 31 296 90.0% 279 778 228 293

2012/13 2011/12

Economic

classification

Adjusted

Appropr

iation

Shifting

of Funds

Viremen

t

Final

Appropr

iation

Actual

Expendit

ure

Variance Expendit

ure

as % of

final

appropri

ation

Final

Appropr

iation

Actual

expendit

ure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current

payments

Compensation of

employees

159 292 159 292 139 911 19 381 87.8% 137 160 130 376

Goods and

services

134 987 134 987 127 992 6 995 94.8% 136 296 93 246

Interest and rent

on land

Transfers and

subsidies to:

Departmental

agencies and

accounts

18 409 18 409 13 794 4 615 74.9% 56

Households 593 593 1 526 (933) 257.3% 1 038 161

Payment for

capital assets

Machinery and

equipment

1 238 1 238 1 238 538

Total 314 519 314 519 283 223 31 296 90.0% 279 778 228 293


VOTE 3

NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2013

Page 155

1. Detail of transfers and subsidies as per Appropriation Act (after Virement):

Detail of these transactions can be viewed in the note on Transfers and subsidies,

disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.

2. Detail of specifically and exclusively appropriated amounts voted (after Virement):

Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual

Financial Statements.

3. Detail on payments for financial assets

Detail of these transactions per programme can be viewed in the note on Payments for

financial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after Virement):

4.1 Per programme Final

Appropriation

Actual

Expenditure

Variance

R’000

Variance as a

% of Final

Appropriation

Administration 1 267 515 1 354 795 (87 280) 7%

The over expenditure was due to the payment of accruals for SITA services that could not be previously honoured due

to budgetary constraints and the payment of bursary commitments for which inadequate budgetary provision was

made. Funds had been identified to address the requirement for these two items but could not provided during the

budget adjustment process due to technicalities at Provincial Treasury

Public Ordinary School 19 966 077 19 047 181 918 896 5%

*COE: R304m of the under expenditure was due to deferral of the filling of advertised posts in order to realise a saving

in compliance with the EXCO resolution on savings in COE and also due to the stopping of the rural allowance for

educators. *Goods and Services: Under expenditure of 361m experienced due to cost curtailment measures. *Payment

of capital assets: Under expenditure of R307m experienced due to under spending on conditional grants which are

detailed in 4.3 below

Independent Schools Subsidy 101 457 86 515 14 942 15%

Under expenditure was due to withholding of transfers to independent schools whose grade 12 performance was

below the 2012 performance of public schools and therefore did not qualify for a subsidy

Early Childhood

Development

206 180 112 089 94 091 46%

Under expenditure was due to cost curtailment measures which resulted in a number of activities being deferred.

Auxiliary & Associated

Services

314 519 283 223 31 296 10%

Under expenditure was due to cost curtailment measures which resulted in a number of activities being deferred.


VOTE 3


Page 156

4.2 Per economic classification Final

Appropriation

Actual

Expenditure

Variance Variance as a

% of Final

Appropriation

R’000 R’000 R’000 R’000

Current payments

Compensation of employees 18 599 784 18 255 081 344 703 2%

Goods and services 2 447 176 2 106 648 340 528 14%

Unauthorised expenditure

approved

449 400 449 400

Transfers and subsidies

Provinces and municipalities 358 221 137 38%

Departmental agencies and

accounts

18 409 13 794 4 615 25%

Non-profit institutions 853 741 825 872 27 869 3%

Households 70 809 149 628 (78 819) 111%

Payments for capital assets

Buildings and other fixed

structures

875 136 567 746 307 390 35%

Machinery and equipment 18 484 4 547 13 937 75%

*Goods and Services: Under expenditure due to under spending on conditional grants which are detailed in 4.3 below.

*Transfers and subsidies: The overall over expenditure was 4.9% and was due to payment of leave gratuities when

officials leave the Department through retirement, resignation, death, etc, which was not adequately provided for due to

provision for termination in cases of death which is based on estimates. *Payment for capital assets: Under expenditure

was due to under spending on conditional grants which detailed in 4.3 below.

4.3 Per conditional grant Final

Appropria

tion

Actual

Expenditu

re

Variance Variance

as a % of

Final

Appropria

tion

R’000 R’000 R’000 R’000

Basic Education

Hiv/Aids (Life Skills Edu) Grant 29 942 12 573 29 942 10%

Nat School Nutrition Prog Grnt 879 338 959 844 (80 506) 9%

Tech Sec School Recap Gr 36 185 11 905 24 280 67%

Dinaledi Schools Grant 14 390 5 732 8 658 60%

Educ Infrastructur Grant 942 091 564 948 377 143 40%



VOTE 3


Page 157

4.3 Per conditional grant Final

Appropria

tion

Actual

Expenditu

re

Variance Variance

as a % of

Final

Appropria

tion

R’000 R’000 R’000 R’000

Further Edu & Train Col Grant 545 768 544 966 802 0%

Public Works

Epwp Inter Grnt Prov 1 080 1 938 (858) -79%

Epwp Incent Grn Prov-Soc 18 557 26 153 (7 596) -41%

*Nat School Nutrition Prog: Payment of accruals for which a roll over request was not approved and extension of

service to Grade R learners in community centres. *Technical Secondary Schools Recapitalisation: Procurement of

notebooks and construction of workshops committed but not delivered. Roll-over request made. *Dinaledi Schools:

Textbooks ordered not yet delivered. *Education Infrastructure Grant: Delays in signing of contracts with implementing

agents. Expenditure only for projects already under construction. Variance already committed at year-end and roll-over

request made. R235,523 million that was stopped and re-allocated by National Treasury in march 2013 has not been

deducted from the budget amount as the adjusted budget to account for this was not passed by the legislature. If this

was taken into account the under expenditure would be R141,6 million or 20%. *EPWP Incentive Grant: The over

expenditure was due to payment of accrued stipends from previous year.


VOTE 3

STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2013

Page 158

PERFORMANCE Note 2012/13 2011/12

R'000 R'000

REVENUE

Annual appropriation 1 22 882 245 21 066

594

Statutory appropriation 2 1 652 1 566

Departmental revenue 3 18 366

TOTAL REVENUE 22 883 897 21 086

526

EXPENDITURE

Current expenditure

Compensation of employees 4 18 255 081 17 291

133

Goods and services 5 2 106 851 1 790

021

Interest and rent on land 6 1

Total current expenditure 20 361 933 19 081

154

Transfers and subsidies

Transfers and subsidies 7 989 515 848 599

Total transfers and subsidies 989 515 848 599

Expenditure for capital assets

Tangible capital assets 8 568 425 1 231

638

Total expenditure for capital assets 568 425 1 231

638

TOTAL EXPENDITURE 21 923 538 21 161

391

SURPLUS/(DEFICIT) FOR THE YEAR 960 359 (74 865)

Reconciliation of Net Surplus/(Deficit) for the year

Voted funds 960 359 (93 231)

Annual appropriation 621 067 178 153

Conditional grants 339 292 84 904

Departmental revenue and NRF Receipts 13 18 366

SURPLUS/(DEFICIT) FOR THE YEAR 960 359 (74 865)

ANNUAL FINANCIAL STATEMENTS.

VOTE 3

STATEMENT OF FINANCIAL POSITION

as at 31 March 2013

Page 159

POSITION

Note 2012/13 2011/12

R'000 R'000

ASSETS

Current assets

Unauthorised expenditure 9 2 018 446 2 368

179

Prepayments and advances 10 35

Receivables 11 108 960 98 345

TOTAL ASSETS 2 127 406 466

5592

LIABILITIES

Current liabilities

Voted funds to be surrendered to the Revenue Fund 12 1 518 963 969 296

Departmental revenue and NRF Receipts to be

surrendered to the Revenue Fund

13 5 259 5 023

Bank overdraft 14 561 848 1 429

770

Payables 15 4 207 31 408

TOTAL LIABILITIES 2 090 277 2 435

497

NET ASSETS 37 129 31 062

Note 2012/13 2011/12

R'000 R'000

Represented by:

Recoverable revenue 37 129 31 062

TOTAL 37 129 31 062


VOTE 3

STATEMENT OF CHANGES IN NET ASSETS

for the year ended 31 March 2013

Page 160

NET ASSETS

Note 2012/13 2011/12

R'000 R'000

Recoverable revenue

Opening balance 31 062 29 323

Transfers: 6 067 1 739

Debts revised (641) (84)

Debts recovered (included in departmental

receipts)

(8 382) (13 390)

Debts raised 15 090 15 213

Closing balance 37 129 31 062

TOTAL 37 129 31 062


VOTE 3

CASH FLOW STATEMENT


Page 161

CASH FLOW

N

o

t

e

2012/13 2011/12

R'000 R’000

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts 22 502 7

88

21 113

703

Annual appropriated funds received 1

.

1

22 459 2

92

21 063

381

Statutory appropriated funds received 2 1 652 1 566

Departmental revenue received 3 41 844 48 756

Net (increase)/decrease in working capital 311 952 (161 178)

Surrendered to Revenue Fund (129 014

)

(179 813)

Current payments (20 265

931)

(18 905 9

42)

Transfers and subsidies paid (989 515

)

(848 599)

Net cash flow available from operating activities 1

6 1 430 28

0

1 018 171

CASH FLOWS FROM INVESTING ACTIVITIES

Payments for capital assets 8 (568 425

)

(1 231 63

8)

Net cash flows from investing activities (568 425

)

(1 231 63

8)

CASH FLOWS FROM FINANCING ACTIVITIES

Increase/(decrease) in net assets 6 067 1 739

Net cash flows from financing activities 6 067 1 739

Net increase/(decrease) in cash and cash

equivalents

867 922 (211 728)

Cash and cash equivalents at beginning of period (1 429 7

70)

(1 218 04

2)

Cash and cash equivalents at end of period 1

7 (561 848

)

(1 429 77

0)


VOTE 3

ACCOUNTING POLICIES


Page 162

The Financial Statements have been prepared in accordance with the following policies, which

have been applied consistently in all material aspects, unless otherwise indicated. However, where

appropriate and meaningful, additional information has been disclosed to enhance the usefulness

of the Financial Statements and to comply with the statutory requirements of the Public Finance

Management Act, Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations

issued in terms of the Act and the Division of Revenue Act, Act 1 of 2010.

1. Presentation of the Financial Statements

1.1 Basis of preparation

The financial statements have been prepared on a modified cash basis of accounting.

Under this basis, the effects of transactions and other events are recognised in the financial

records when the resulting cash is received or paid. The “modification” results from the

recognition of certain near-cash balances in the financial statements as well as the revaluation of

foreign investments and loans and the recognition of resulting revaluation gains and losses.

In addition supplementary information is provided in the disclosure notes to the financial

statements where it is deemed to be useful to the users of the financial statements.

1.2 Presentation currency

All amounts have been presented in the currency of the South African Rand (R) which is also the

functional currency of the department.

1.3 Rounding

Unless otherwise stated all financial figures have been rounded to the nearest one

thousand Rand (R’000).

1.4 Comparative figures

Prior period comparative information has been presented in the current year’s financial

statements. Where necessary figures included in the prior period financial statements have been

reclassified to ensure that the format in which the information is presented is consistent with the

format of the current year’s financial statements.

1.5 Comparative figures - Appropriation Statement

A comparison between actual amounts and final appropriation per major classification of

expenditure is included in the Appropriation Statement.


VOTE 3

ACCOUNTING POLICIES


Page 163

2. Revenue

2.1 Appropriated funds

Appropriated funds comprises of departmental allocations as well as direct charges against

revenue fund (i.e. statutory appropriation).

Appropriated funds are recognised in the financial records on the date the appropriation

becomes effective. Adjustments made in terms of the adjustments budget process are recognised

in the financial records on the date the adjustments become effective.

Unexpended appropriated funds are surrendered to the National/Provincial Revenue Fund. Any

amounts owing to the National/Provincial Revenue Fund at the end of the financial year are

recognised as payable in the statement of financial position.

Any amount due from the National/Provincial Revenue Fund at the end of the financial year is

recognised as a receivable in the statement of financial position.

2.2 Departmental revenue

All departmental revenue is recognised in the statement of financial performance when received

and is subsequently paid into the National/Provincial Revenue Fund, unless stated otherwise.

Any amount owing to the National/Provincial Revenue Fund at the end if the financial year is

recognised as a payable in the statement of financial position.

No accrual is made for amounts receivable from the last receipt date to the end of the reporting

period. These amounts are however disclosed in the disclosure notes to the annual financial

statements.

2.3 Direct Exchequer receipts

All direct exchequer receipts are recognised in the statement of financial performance when the

cash is received and is subsequently paid into the National/Provincial Revenue Fund, unless

stated otherwise.

Any amount owing to the National/Provincial Revenue Funds at the end of the financial year is

recognised as a payable in the statement of financial position.


VOTE 3

ACCOUNTING POLICIES


Page 164

2.4 Direct Exchequer payments

All direct exchequer payments are recognised in the statement of financial performance when

final authorisation for payment is effected on the system (by no later than 31 March of each

year).

2.5 Aid assistance

Aids assistance is recognised as revenue when received

All in-kind aid assistance is disclosed at fair value on the date of receipt in the annexures to the

Annual Financial Statements

The cash payments made during the year relating to aid assistance projects are recognised as

expenditure in the statement of financial performance when final authorisation for payments is

effected on the system (by no later than 31 March of each year)

The value of the assistance expensed prior to the receipt of funds is recognised as a receivable in

the statement of financial position.

Inappropriately expensed amounts using aid assistance and any unutilised amounts are

recognised as payables in the statement of financial position.

All CARA funds received must be recorded as revenue when funds are received. The cash

payments made during the year relating to CARA earmarked projects are recognised as

expenditure in the statement of financial performance when final authorisation for payments

effected on the system (by no later then 31 March of each year)

Inappropriately expensed amounts using CARA funds are recognised as payables in the

statement of financial position. Any unutilised amounts are transferred to retained funds as they

are not surrendered to the revenue fund.

3. Expenditure

3.1 Compensation of employees

3.1.1 Salaries and wages

Salaries and wages are expensed in the statement of financial performance when the final

authorisation for payment is effected on the system (by no later than 31 March of each

year).


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Other employee benefits that give rise to a present legal or constructive obligation are

disclosed

in the disclosure notes to the financial statements at its face value and are not recognised in

the statement of financial performance or position.

Employee costs are capitalised to the cost of a capital project when an employee spends

more than 50% of his/her time on the project. These payments form part of expenditure

for capital assets in the statement of financial performance.

3.1.2 Social contributions

Employer contributions to post employment benefit plans in respect of current employees are

expensed in the statement of financial performance when the final authorisation for payment is

effected on the system (by no later than 31 March of each year).

No provision is made for retirement benefits in the financial statements of the department. Any

potential liabilities are disclosed in the financial statements of the National Revenue Fund and

not in the financial statements of the employer department.

Employer contributions made by the department for certain of its ex-employees (such as medical

benefits) are classified as transfers to households in the statement of financial performance.

3.2 Goods and services

Payments made during the year for goods and/or services are recognised as an expense in

the statement of financial performance when the final authorisation for payment is effected

on the system (by no later than 31 March of each year).

The expense is classified as capital if the goods and/or services were acquired for a capital

project or if the total purchase price exceeds the capitalisation threshold (currently R5,

000). All other expenditures are classified as current.

Rental paid for the use of buildings or other fixed structures is classified as goods and

services and not as rent on land.

3.3 Interest and rent on land

Interest and rental payments are recognised as an expense in the statement of financial

performance when the final authorisation for payment is effected on the system (by no

later than 31 March of each year). This item excludes rental for the use of buildings or

other fixed structures. If it is not possible to distinguish between payment for the use of

land and the fixed structures on it, the whole amount should be recorded under goods and

services.


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3.4 Payments for financial assets

Debts are written off when identified as irrecoverable. Debts written-off are limited to the

amount of savings and/or underspending of appropriated funds. The write off occurs at year-

end or when funds are available. No provision is made for irrecoverable amounts but an estimate

is included in the disclosure notes to the financial statements.

All other losses are recognised when authorisation has been granted for the recognition thereof.

3.5 Transfers and subsidies

Transfers and subsidies are recognised as an expense when the final authorisation for

payment is effected on the system (by no later than 31 March of each year).

3.6 Unauthorised expenditure

When confirmed unauthorised expenditure is recognised as an asset in the statement of financial

position until such time as the expenditure is either approved by the relevant authority,

recovered from the responsible person or written off as irrecoverable in the statement of

financial performance.

Unauthorised expenditure approved with funding is derecognised from the statement of financial

position when the unauthorised expenditure is approved and the related funds are received.

Where the amount is approved without funding it is recognised as expenditure in the statement

of financial performance on the date stipulated in the Act.

3.7 Fruitless and wasteful expenditure

Fruitless and wasteful expenditure is recognised as expenditure in the statement of financial

performance according to the nature of the payment and not as a separate line item on the face of

the statement. If the expenditure is recoverable it is treated as an asset until it is recovered from

the responsible person or written off as irrecoverable in the statement of financial performance.

3.8 Irregular expenditure

Irregular expenditure is recognised as expenditure in the statement of financial performance. If

the expenditure is not condoned by the relevant authority it is treated as an asset until it is

recovered or written off as irrecoverable.

4. Assets

4.1 Cash and cash equivalents

Cash and cash equivalents are carried in the statement of financial position at cost.


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Bank overdrafts are shown separately on the face of the statement of financial position.

For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand,

deposits held, other short-term highly liquid investments and bank overdrafts.

4.2 Other financial assets

Other financial assets are carried in the statement of financial position at cost.

4.3 Prepayments and advances

Amounts prepaid or advanced are recognised in the statement of financial position when the

payments are made and are derecognised as and when the goods/services are received or the

funds are utilised.

Prepayments and advances outstanding at the end of the year are carried in the statement of

financial position at cost.

4.4 Receivables

Receivables included in the statement of financial position arise from cash payments made

that are recoverable from another party (including departmental employees) and are

derecognised upon recovery or write-off.

Receivables outstanding at year-end are carried in the statement of financial position at

cost plus any accrued interest. Amounts that are potentially irrecoverable are included in

the disclosure notes.

4.5 Investments

Capitalised investments are shown at cost in the statement of financial position.

Investments are tested for an impairment loss whenever events or changes in

circumstances indicate that the investment may be impaired. Any impairment loss is

included in the disclosure notes.

4.6 Loans

Loans are recognised in the statement of financial position when the cash is paid to the

beneficiary. Loans that are outstanding at year-end are carried in the statement of financial

position at cost plus accrued interest.

Amounts that are potentially irrecoverable are included in the disclosure notes.


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4.7 Inventory

Inventories that qualify for recognition must be initially reflected at cost. Where inventories are

acquired at no cost, or for nominal consideration, their cost shall be their fair value at the date of

acquisition.

All inventory items at year-end are reflected using the weighted average cost or FIFO cost

formula.

4.8 Capital assets

4.8.1 Movable assets

Initial recognition

A capital asset is recorded in the asset register on receipt of the item at cost. Cost of an asset is

defined as the total cost of acquisition. Where the cost cannot be determined accurately, the

movable capital asset is stated at fair value. Where fair value cannot be determined, the capital

asset is included in the asset register at R1.

All assets acquired prior to 1 April 2002 are included in the register R1.

Subsequent recognition

Subsequent expenditure of a capital nature is recorded in the statement of financial performance

as “expenditure for capital assets” and is capitalised in the asset register of the department on

completion of the project.

Repairs and maintenance is expensed as current “goods and services” in the statement of


4.8.2 Immovable assets

Initial recognition

A capital asset is recorded on receipt of the item at cost. Cost of an asset is defined as the total

cost of acquisition. Where the cost cannot be determined accurately, the immovable capital asset

is stated at R1 unless the fair value for the asset has been reliably estimated.

Subsequent recognition

Work-in-progress of a capital nature is recorded in the statement of financial performance as

“expenditure for capital assets”. On completion, the total cost of the project is included in the

asset register of the department that is accountable for the asset.

Repairs and maintenance is expensed as current “goods and services” in the statement of



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4.8.3 Intangible assets

Initial recognition

An intangible asset is recorded in the asset register on receipt of the item at cost. Cost of an

intangible asset is defined as the total cost of acquisition. Where the cost cannot be determined

accurately, the intangible asset is stated at fair value. Where fair value cannot be determined, the

intangible asset is included in the asset register at R1.

All intangible assets acquired prior to 1 April 2002 can be included in the asset register at R1.*

Subsequent expenditure

Subsequent expenditure of a capital nature is recorded in the statement of financial performance

as “expenditure for capital asset” and is capitalised in the asset register of the department.

Maintenance is expensed as current “goods and services” in the statement of financial

performance.

5. Liabilities

5.1 Payables

Recognised payables mainly comprise of amounts owing to other governmental entities.

These payables are carried at cost in the statement of financial position.

5.2 Contingent liabilities

Contingent liabilities are included in the disclosure notes to the financial statements when it is

possible that economic benefits will flow from the department, or when an outflow of economic

benefits or service potential is probable but cannot be measured reliably.

5.3 Contingent assets

Contingent assets are included in the disclosure notes to the financial statements when it is

probable that an inflow of economic benefits will flow to the entity.

5.4 Commitments

Commitments are not recognised in the statement of financial position as a liability or as

expenditure in the statement of financial performance but are included in the disclosure notes.


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5.5 Accruals

Accruals are not recognised in the statement of financial position as a liability or as expenditure

in the statement of financial performance but are included in the disclosure notes.

5.6 Employee benefits

Short-term employee benefits that give rise to a present legal or constructive obligation are

disclosed in the disclosure notes to the financial statements. These amounts are not recognised

in the statement of financial performance or the statement of financial position.

5.7 Lease commitments

Finance lease

Finance leases are not recognised as assets and liabilities in the statement of financial

position. Finance lease payments are recognised as a capital expense in the statement of

financial performance and are not apportioned between the capital and the interest

portions. The total finance lease payment is disclosed in the disclosure notes to the

financial statements.

Operating lease

Operating lease payments are recognised as an expense in the statement of financial

performance. The operating lease commitments are disclosed in the discloser notes to the

financial statement.

5.8 Impairment

The department tests for impairment where there is an indication that a receivable, loan or

investment may be impaired. An assessment of whether there is an indication of possible

impairment is done at each reporting date. An estimate is made for doubtful loans and

receivables based on a review of all outstanding amounts at year-end. Impairments on

investments are calculated as being the difference between the carrying amount and the

present value of the expected future cash flows / service potential flowing from the

instrument.

5.9 Provisions

Provisions are disclosed when there is a present legal or constructive obligation to forfeit

economic benefits as a result of events in the past and it is probable that an outflow of

resources embodying economic benefits will be required to settle the obligation and a

reliable estimate of the obligation can be made.

6. Receivables for departmental revenue

Receivables for departmental revenue are disclosed in the disclosure notes to the annual

financial statements. These receivables are written off when identified as irrecoverable and are

disclosed separately.


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7. Net Assets

7.1 Capitalisation reserve

The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior

reporting period but which are recognised in the statement of financial position for the first time in

the current reporting period. Amounts are recognised in the capitalisation reserves when

identified in the current period and are transferred to the National/Provincial Revenue Fund when

the underlying asset is disposed and the related funds are received.

7.2 Recoverable revenue

Amounts are recognised as recoverable revenue when a payment made in a previous financial

year becomes recoverable from a debtor in the current financial year. Amounts are either

transferred to the National/Provincial Revenue Fund when recovered or are transferred to the

statement of financial performance when written-off.

8. Related party transactions

Specific information with regards to related party transactions is included in the disclosure

notes.

9. Key management personnel

Compensation paid to key management personnel including their family members where

relevant, is included in the disclosure notes.

10. Public private partnerships

A description of the PPP arrangement, the contract fees and current and capital expenditure

relating to the PPP arrangement is included in the disclosure notes.


NOTES TO THE ANNUAL FINANCIAL STATEMENTS


Page 172

1. Annual Appropriation

1.1 Annual Appropriation

Included are funds appropriated in terms of the Appropriation Act (and the Adjustments

Appropriation Act) for National Departments (Voted funds) and Provincial Departments:

2012/13 2011/12

Final

Appropriation

Actual

Funds

Received

Funds not

requested/

not

received

Appropriatio

n

received

R’000 R’000 R’000 R’000

Administration 1 267 515 1 267 515 1 355 326

Public ordinary

school

19 966

077

19 682 144 283 933 18 240 068

Independent

schools

101 457 86 515 14 942 72 028

Public Special

School

316 935 316 935 291 792

Further

Education &

Training

545 768 545 768 495 851

Adult

Education &

Training

163 794 163 794 138 500

Early

Childhood

Development

206 180 112 178 94 002 190 038

Auxiliary and

Associated

Service

314 519 284 443 30 076 279 778

Total 22 882 245 22 459 292 422 953 21 063 381

Provide an explanation for funds not requested/not received

1.2 Conditional grants

Note

2012/13 2011/12

R’000 R’000

Total grants received 31 2 205 096 2 294

302

Provincial grants included in Total Grants

received




Page 173

2. Statutory Appropriation

2012/13 2011/12

R’000 R’000

Member of executive committee/parliamentary

officers

1 652 1 566

Total 1 652 1 566

Actual Statutory Appropriation received 1 652 1 566

3. Departmental revenue

Note 2012/13 2011/12

R’000 R’000

Tax revenue

Sales of goods and services other than capital

assets

3.1 30 799 29 825

Transactions in financial assets and liabilities 3.2 11 045 18 931

Total revenue collected 41 844 48 756

Less: Own revenue included in appropriation 12 41 844 30 390

Departmental revenue collected - 18 366

3.1 Sales of goods and services other than capital assets

Note 2012/13 2011/12

3 R’000 R’000

Sales of goods and services produced by the

department

30 782 29 733

Sales by market establishment 472 448

Other sales 30 310 29 285

Sales of scrap, waste and other used current goods 17 92

Total 30 799 29 825

3.2 Transactions in financial assets and liabilities

Note 2012/13 2011/12

3 R’000 R’000

Receivables 11 045 18 931

Total 11 045 18 931

4. Compensation of employees

4.1 Salaries and Wages

Note 2012/13 2011/12

R’000 R’000

Basic salary 13 427 405 12 536




Page 174

600

Performance award 55 241 64 329

Service Based 1 102 513 1 010

330

Compensative/circumstantial 236 717 343 684

Periodic payments 233 496 232 185

Other non-pensionable allowances 837 269 894 808

Total 15 892 641 15 081

936

4.2 Social contributions

Note 2012/13 2011/12

R’000 R’000

Employer contributions

Pension 1 663 960 1 536

273

Medical 694 308 668 712

UIF 1

Bargaining council 672 681

Official unions and associations 3 499 3 531

Total 2 362 440 2 209

197

Total compensation of employees 18 255 081 17 291

133

Average number of employees 62 366 64 450

5. Goods and services

Note 2012/13 2011/12

R’000 R’000

Administrative fees 730 6 141

Advertising 1 132 1 588

Assets less then R5,000 5.1 3 406 84 682

Bursaries (employees) 90 640 89 428

Catering 28 567 23 612

Communication 30 441 35 873

Computer services 5.2 48 003 8 147

Consultants, contractors and agency/outsourced

services

5.3 981 807 866 375




Page 175

Audit cost – external 5.4 10 286 9 849

Fleet services 17 674 10 500

Inventory 5.5 603 103 379 355

Operating leases 27 135 21 392

Property payments 5.6 10 544 10 624

Rental and hiring 190 -

Transport provided as part of the departmental

activities

104 675 108 146

Travel and subsistence 5.7 63 740 123 831

Venues and facilities 2 853 3 921

Training and staff development 306 -

Other operating expenditure 5.8 85 284 6 557

Total 2 110 516 1 790

021

5.1 Assets less than R5,000

Note 2012/13 2011/12

5 R’000 R’000

Tangible assets 888 84 682

Machinery and equipment 888 84 652

Intangible assets 2 518

Total 3 406 84 682

5.2 Computer services

Note 2012/13 2011/12

5 R’000 R’000

SITA computer services 48 003 8 147

Total 48 003 8 147

5.3 Consultants, contractors and agency/outsourced services

Note 2012/13 2011/12

5 R’000 R’000

Business and advisory services 978 116 865 361

Contractors 26 1 014

Total 978 142 866 375

5.4 Audit cost – External

Note 2012/13 2011/12




Page 176

5 R’000 R’000

Regularity audits 10 286 9 849

Total 10 286 9 849

5.5 Inventory

Note 2012/13 2011/12

5 R’000 R’000

Learning and teaching support material 498 868 365 714

Food and food supplies 71

Fuel, oil and gas 7 417 6 653

Other consumables 20 147 4 246

Materials and supplies 357 -

Stationery and printing 76 314 2 671

Total 603 103 379 355

5.6 Property payments

Note 2012/13 2011/12

5 R’000 R’000

Municipal services 10 464 9 876

Other 80 748

Total 10 544 10 624

5.7 Travel and subsistence

Note 2012/13 2011/12

5 R’000 R’000

Local 63 739 123 831

Foreign 1

Total 63 740 123 831

5.8 Other operating expenditure

Note 2012/13 2011/12

5 R’000 R’000

Resettlement costs 984 2 632

Other 84 300 3 925

Total 85 284 6 557

6. Interest and rent on land 2012/13 2011/12

R’000 R’000

Interest paid 1 -

Total 85 284 6 557

7. Transfers and subsidies




Page 177

2012/13 2011/12

R’000 R’000

Note

Provinces and municipalities Annex

1A 221 267

Departmental agencies and accounts Annex 1B 13 794 -

Non-profit institutions Annex 1C 825 872 744 489

Households Annex 1D 149 628 103 843

Total 989 515 848 599

8. Expenditure for capital assets

Note 2012/13 2011/12

R’000 R’000

Tangible assets 568 425 1 231

638

Buildings and other fixed structures 30 564 081 1 228

186

Machinery and equipment 29 4 344 3 452

Total 568 425 1 231

638

8.1 Analysis of funds utilised to acquire capital assets – 2012/13

Voted funds Aid

assistance

Total

R’000 R’000 R’000

Tangible assets 568 425 568 425

Buildings and other fixed structures 564 081 564 081

Machinery and equipment 4 344 4 344

Total 568 425 568 425

8.2 Analysis of funds utilised to acquire capital assets – 2011/12

Voted funds Aid

assistance

Total

R’000 R’000 R’000

Tangible assets 1 231 638 1 231

638

Buildings and other fixed structures 1 228 186 1 228

186

Machinery and equipment 3 452 3 452

Total

1 231 638

1 231 638




Page 178

9. Unauthorised expenditure

9.1 Reconciliation of unauthorised expenditure

Note 2012/13 2011/12

R’000 R’000

Opening balance 2 368 179 2 192

967

Unauthorised expenditure – discovered in

current year

12 99 667 175 212

Less: Amounts approved by

Parliament/Legislature with funding

(449 400) -

Unauthorised expenditure awaiting

authorisation / written off

2 018 446 2 368

179

9.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification

2012/13 2011/12

R’000 R’000

Current 1 376 344 1 727

704

Capital 63 670 63 670

Transfers and subsidies 578 432 576 805

Total 2 018 446 2 368

179

9.3 Analysis of unauthorised expenditure awaiting authorisation per type

2012/13 2011/12

R’000 R’000

Unauthorised expenditure relating to

overspending of the vote or a main division

within a vote

2 018 446 2 368

179

Total 2 018 446 2 368

179

9.4 Details of unauthorised expenditure – current year

Incident Disciplinary steps taken/criminal

proceedings

2012/13

R’000

Over expenditure against

Programme 1

None 87 280


Programme 4

None 5 261




Page 179


Programme 6

None 7 126

Total 99 667

The unauthorised expenditure of R2,018,446,000 is inclusive of the following amounts already

authorised:

*Approved with funding: R1 395 844 (R768 708 for 2009/2010 and R667 136 for 2010/2011)

*Approved without funding: R 186 708(R 3 268 for 2007/2008; R 2 300 for 2008/2009;

74 883 for 2009/2010 and R106 257 for 2010/2011)

* R166 695 that was approved without funding and provided for on the 2012/13 budget was not

cleared as the for this was only received in April 2013, after the end of the financial year.

10. Prepayments and advances

Note 2012/13 2011/12

R’000 R’000

Prepayments - 35

Total - 35

11. Receivables

2012/13 2011/12

R’000 R’000 R’000 R’000 R’000

Note

Less

than

one

year

One

to

three

years

Older

than

three

years

Total Total

Staff debt 11.1 4

301

14

728

69

326

88 356 77 716

Other

debtors

11.2 20

605

20 604 20 629

Total 4

301

14

728

89

931

108 960 98 345

11.1 Staff debt

Note 2012/13 2011/12

11 R’000 R’000

Tax Debt 22 790 20 462

Debt Account 43 989 35 696

Salary reversal control & other debts 14 984 15 433

Salary Disallowance Account 5 695 5 675

Sal deduction disallowance acc 898 450

Total 88 356 77 716




Page 180

11.2 Other debtors

Note 2012/13 2011/12

11 R’000 R’000

Disallowance Miscellaneous 20 368 20368

Disallowance Dishonoured Cheques 11

Regional Service Council Levies 8

Medical Aid 232 237

Non Recoverable Rent 1

Other financial institutions 3

Sal: Official unions 4 1

Total 20 604 20 629

12. Voted funds to be surrendered to the Revenue Fund

Note 2012/13 2011/12

R’000 R’000

Opening balance 969 296 1 023 598

Transfer from statement of financial

performance

960 359 (93 231)

Add: Unauthorised expenditure for current

year

9 99 667 175 212

Voted funds not requested/not received 1.1 (422 953) (3 213)

Paid during the year (87 406) (133 070)

Closing balance 1 518 963 969 296

13. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

Note 2012/13 2011/12

R’000 R’000


Transfer from Statement of Financial

Performance

18 366

Own revenue included in appropriation 41 844 30 390

Paid during the year 41 608 46 743

Closing balance 5 259 5 023

14. Bank Overdraft

Note 2012/13 2011/12

R’000 R’000

Consolidated Paymaster General Account 232 739 1 309

Overdraft with commercial banks (Local) 329 109 1 428

461

Total 561 848 1 429 770




Page 181

15. Payables – current

Not

e 2012/13 2011/12

R’000 R’000

Clearing accounts 15.1 4 207 31 408

Total 4 207 31 408

15.1 Clearing accounts

Note 2012/13 2011/12

15 R’000 R’000

Sal: Bargaining Council 135

Sal: Finance Other Institutions 1 -

Sal: Income Tax 25 217

Sal: Official union 34

Sal: Pension fund 694

Sal: Fin institution study loans 2

Sal: ACB Recalls 4 205 5 326

Sal: Rent Non Recoverable 1

Total 4 207 31 408

16. Net cash flow available from operating activities

Note 2012/13 2011/12

R’000 R’000

Net surplus/(deficit) as per Statement of

Financial Performance

960 359 (74 865)

Add back non cash/cash movements not

deemed operating activities

469 921 1 093

036

(Increase)/decrease in receivables – current (10 615) (13 217)

(Increase)/decrease in prepayments and

advances

35 66

(Increase)/decrease in other current assets 449 400

Increase/(decrease) in payables – current (27 201) 27 185

Expenditure on capital assets 568 425 1 231

638

Surrenders to Revenue Fund (129 014) (179 813)

Voted funds not requested/not received (422 953) (3 213)

Own revenue included in appropriation 41 844 30 390

Net cash flow generated by operating activities 1 430 280 1 018

171

17. Reconciliation of cash and cash equivalents for cash flow purposes

Note 2012/13 2011/12

R’000 R’000

Consolidated Paymaster General account (232 739) (1 309)

Cash with commercial banks (Local) (329 109) (1 428 461)

Total (561 848) (1 429 770)


VOTE 3

DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS


Page 182

These amounts are not recognised in the Annual Financial Statements and are disclosed

to enhance the usefulness of the Annual Financial Statements.

18. Contingent liabilities and contingent assets

18.1 Contingent liabilities

Note 2012/13 2011/12

R’000 R’000

Liable to Nature

Housing loan guarantees Employees Annex

3A 26 079 87 789

Claims against the department Annex

3B 105 502 79 185

Other departments (interdepartmental

unconfirmed balances)

Annex

5 312 1 741

Other Annex

3B

Total 131 893 168 724

19. Commitments

Note 2012/13 2011/12

R’000 R’000

Current expenditure

Approved and contracted 267 373 711 395

267 373 711 395

Capital expenditure

Approved and contracted 1 691 281 1 264 044

Total Commitments 1 958 654 1 975

439

Commitments of current expenditure include scholar transport that runs for longer than a year.

Commitments for capital expenditure relate to a period longer than a year

20. Accruals

2012/

13

2011/

12

R’000 R’000

Listed by economic classification

30

Days

30+

Days

Total Total

Goods and services 40 497 77 542 118 03

9

305

648

Transfers and subsidies 870

Capital assets 4 383 20 200 24 583 85 801

Other - 7 185

Total 44 880 97 742 142 622 399 504


VOTE 3



Page 183

Note 2012/

13

2011/

12

R’000 R’000

Listed by programme level

Programme 1 26 555 136

945

Programme 2 112 91

7

235

751

Programme 3 1 159

Programme 5 12

Programme 7 2

Programme 8 3 150 25 635

Total 142 622 399 504

Note 2012/

13

2011/

12

R’000 R’000

Confirmed balances with other departments Annex 5 2 239 7 902

Total 2 239 7 902

21. Employee benefits

Note 2012/13 2011/12

R’000 R’000

Leave entitlement 126 004 116 767

Service bonus (Thirteenth cheque) 576 508 532 281

Performance awards 278 766 64 328

Capped leave commitments 2 688 664 2 653

923

Other

Total 3 669 942 3 367 299

The figures for leave entitlement and capped leave commitments are inclusive of the following

negative leave commitments:

Capped leave commitments – R 4 232 891.04 for 4 429.11 days and leave commitments –

R 1 160 158.35 for 965.15 days

All the negative leave will be treated in term of the Education Labour Relations Council

resolution number 7 of 2001 dated 13 December 2001.

22. Lease commitments


VOTE 3



Page 184

22.1 Operating leases expenditure

2012/13

Speciali

sed

military

equipm

ent

Land

Buildin

gs and

other

fixed

structu

res

Machin

ery and

equipm

ent

Total

Not later than 1 year 21 164 1 281 22 445

Later than 1 year and not

later than 5 years

21 848 21 848

Later than five years 11 196 11 196

Total lease commitments 54 208 1 281 55 489

2011/12

Speciali

sed

military

equipm

ent

Land

Buildin

gs and

other

fixed

structu

res

Machin

ery and

equipm

ent

Total

Not later than 1 year 16 371 1 171 17 542

Later than 1 year and not

later than 5 years

31 383 76 31 459

Later than five years 16 077 16 077

Total lease commitments 63 831 1 247 65 078

23. Irregular expenditure

23.1 Reconciliation of irregular expenditure

Note 2012/13 2011/12

R’000 R’000


Add: Irregular expenditure – relating to prior

year

600 445 -

Add: Irregular expenditure – relating to current

year

1 009 -

Less: Amounts condoned (600 445)

Irregular expenditure awaiting condonation 695 530 94 076

Analysis of awaiting condonation per age

classification

Current year 1 009 -

Prior years 694 521 94 076

Total 695 530 94 076


VOTE 3



Page 185

23.2 Details of irregular expenditure – current year


proceedings

2012/13

R’000

Wrong adjudication form was

used

7

Original invoice not attached at

the time of Audit

85

Dates on two quotations have

been scratched. Original invoice

not attached

34

Consideration of the lowest price

without taking into account the

BBBEE points

47

Company not listed on SANAS

database

194

Invalid BBBEE certificates 117

Suppliers awarded quotations

before selection from the database

40

Insufficient number of quotations

requested from service providers

485

Total 1009

The Department is investigating possible instances of irregular expenditure which has not been

included in the amount disclosed above. The full extent of the irregularity will only be known at

the conclusion of these investigations. The amount disclosed above may change based on the

outcome of these investigations.

24. Fruitless and wasteful expenditure

24.1 Reconciliation of fruitless and wasteful expenditure

Note 2012/13 2011/12

R’000 R’000


Fruitless and wasteful expenditure – relating to

prior year

Fruitless and wasteful expenditure – relating to

current year

374 21

Fruitless and wasteful expenditure awaiting

resolution

60 531 60 157


VOTE 3



Page 186

24.2 Analysis of awaiting resolution per economic classification

2012/13 2011/12

R’000 R’000

Current 374 21

Total 374 21

24.3 Analysis of Current year’s fruitless and wasteful expenditure


proceedings

2012/13

R’000

Interest charged by municipal and

Eskom on late payment of services

provided

None 63

Interest on Audit fees None 44

Interest on Telephone services None 35

Overtime claims by SCM officials None 232

Total 374

25. Related party transactions

Payments made Note 2012/13 2011/12

R’000 R’000

Transfers 2 636 3 621

Total 2 636 3 621

Related party Nature

Limpopo Provincial Treasury Audit committee services

Internal Audit services

Limpopo Department of Public Works Office Accommodation services

National Department of Education Section 100(1)(b) of the constitution of the

Republic of South Africa, 1996

Limpopo Province Education Trust Construction R2 636


VOTE 3



Page 187

26. Key management personnel

No. of

Individuals

2012/13 2011/12

R’000 R’000

Political office bearers (provide detail

below)

1 1 652 1 566

Officials:

Level 15 to 16 6 6 282 7 885

Level 14 (incl. CFO if at a lower level) 15 12 676 13 356

Family members of key management

personnel

23 6 371 -

Total 26 981 22 807

27. Impairment

Note 2012/13 2011/12

R’000 R’000

Impairment

Debtors 89 931

Total 89 931

28. Provisions

Note 2012/13 2011/12

R’000 R’000

Please specify

Debtors 72 897

Total 72 897


VOTE 3



Page 188

29. Movable Tangible Capital Assets

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED

31 MARCH 2013

Openin

g

balance

Curr

Year

Adjust-

ments

to prior

year

balance

s

Additio

ns

Disposa

ls

Closing

Balance

R’000 R’000 R’000 R’000 R’000 MACHINERY AND

EQUIPMENT 447 162 (34 348

)

4 484 591 404 645

Transport assets 68 997 (7 831) 3 736 591 64 311 Computer equipment 92 624 (55 716) 387 - 37 295 Furniture and office equipment 25 848 (6 920) 361 - 19 289 Other machinery and

equipment 259 693 36 119 - 295 812

TOTAL MOVABLE TANGIBLE

CAPITAL ASSETS 447 162 (34 348) 4 484 591 416 707

29.1 Additions

ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR

ENDED 31 MARCH 2013

Cash Non-

cash

(Capital

Work in

Progress

current

costs and

finance

lease

payments)

Received

current,

not paid

(Paid

current

year,

received

prior

year)

Total

R’000 R’000 R’000 R’000 R’000 MACHINERY AND

EQUIPMENT 4 344 140 4 484

Transport assets 3 596 140 - - 3 736 Computer equipment 387 - - - 387 Furniture and office equipment

361 - - - 361

- - - - TOTAL ADDITIONS TO

MOVABLE TANGIBLE

CAPITAL ASSETS

4 484 140 - - 4 484


VOTE 3



Page 189

29.2 Disposals

DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED

31 MARCH 2013

Sold for

cash

Transfer

out or

destroyed

or

scrapped

Total

disposals

Cash

Received

Actual

R’000 R’000 R’000 R’000

MACHINERY AND

EQUIPMENT 591 - 591

Transport assets 591 - 591 TOTAL DISPOSAL OF

MOVABLE TANGIBLE

CAPITAL ASSETS

591 - 591

29.3 Movement for 2011/12

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED

31 MARCH 2012

Opening

balance

Additions Disposals Closing

balance

R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 429 904 17 258 - 447 162 Transport assets 68 997 - - 68 997 Computer equipment 91 209 1 415 - 92 624 Furniture and office equipment 25 410 438 - 25 848 Other machinery and equipment 244 288 15 405 - 259 693 TOTAL MOVABLE TANGIBLE ASSETS 429 904 17 258 - 447 162

29.4 Minor assets

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2013

Specialised

military

assets

Intangible

assets

Heritage

assets

Machinery

and

equipment

Biological

assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Opening

balance

21 500 21

500 Curr Year

Adjustments

to Prior Year

balances

8 977 8 977

Additions 889 889 Disposals - - TOTAL

MINOR

ASSETS

31 366 31 366


VOTE 3



Page 190

Specialised

military

assets

Intangible

assets

Heritage

assets

Machinery

and

equipment

Biological

assets

Total

Number

of R1

minor

assets

1 417 1 417

Number

of minor

assets at

cost

41 499 41 499

TOTAL

NUMBER

OF

MINOR

ASSETS

42 916 42 916

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH

2012

Specialise

d military

assets

Intangi

ble

assets

Heritag

e assets

Machin

ery and

equipm

ent

Biologi

cal

assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Opening

balance

69 923 6 923

Additions 622 622Disposals 49 045 49 045TOTAL

MINOR

ASSETS

21 500 21 500

Specialise

d military

assets

Intangi

ble

assets

Heritag

e assets

Machin

ery and

equipm

ent

Biologi

cal

assets

Total

Number of

R1 minor

assets

26 602 26 602

Number of

minor

assets at

cost

469 469

TOTAL

NUMBER

OF MINOR

ASSETS

27 071 27 071


VOTE 3



Page 191

30. Immovable Tangible Capital Assets

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR

ENDED 31 MARCH 2013

Openin

g

balance

Curr

Year

Adjust-

ments

to prior

year

balance

s

Additio

ns

Disposa

ls

Closing

Balance

R’000 R’000 R’000 R’000 R’000 BUILDINGS AND OTHER

FIXED STRUCTURES 1 695

427

2 237 8

80

3 933

307 Dwellings Non-residential buildings 1 695

427

2 237 8

80

3 933

307 Other fixed structures TOTAL IMMOVABLE

TANGIBLE CAPITAL ASSETS 1 695 427 2 237 880 3 933 307

30.1 Additions

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR

ENDED 31 MARCH 2013

Cash Non-

cash

(Capita

l Work

in

Progre

ss

curren

t costs

and

finance

lease

payme

nts)

Receiv

ed

curren

t, not

paid

(Paid

curren

t year,

receive

d prior

year)

Total

R’000 R’000 R’000 R’000 R’000 BUILDING AND OTHER

FIXED STRUCTURES 489 918 1 952 563 (204 601) 2 237 880

Non-residential buildings 489 918 1 952 563 (204 601) 2 237 880 TOTAL ADDITIONS TO

IMMOVABLE TANGIBLE

CAPITAL ASSETS

489 918 1 952 563 (204 601) 2 237 880


VOTE 3



Page 192

R 567,746 was paid for capital assets projects during the financial year 2012/2013. However,

R74m of that amount had not as yet been paid over to contractors by implementing agents.

30.2 Movement for 2011/12

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR

ENDED 31 MARCH 2012

Opening

balance

Additions Disposals Closing

balance

R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED

STRUCTURES

2 369

690

1 035 752 3 405 442

Dwellings

Non-residential buildings 2 369

690

1 035 752 3 405 442

Other fixed structures

TOTAL IMMOVABLE TANGIBLE ASSETS 2 369

690

1 035

752

3 405

442


VOTE 3

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS


Page 193

31. STATEMENT OF CONDITIONAL GRANTS RECEIVED

NAME OF

DEPART

MENT

GRANT ALLOCATION SPENT 2011/12

Division

of

Revenue

Act/

Provinci

al

Grants

Roll

Ove

rs

DO

RA

Adj

ust

men

ts

Other

Adjust

ments

Total

Availabl

e

Amount

received

by

departm

ent

Amount

spent

by

departm

ent

Under /

(Oversp

ending)

% of

availabl

e funds

spent by

departm

ent

Division

of

Revenue

Act

Amount

spent

by

departm

ent

R’000 R’0

00

R'0

00

R'000 R’000 R'000 R'000 R'000 % R’000 R’000

Infrastructure

Grant

942 091 942 091 706 568 564 948 141 620 80% 897 937 894 035

HIV and AIDS 29 942 29 942 23 954 12 573 11 381 52% 34 646 25 640

NSNP 879 338 879 338 879 338 959 844 (80 506) 109% 832 952 779 720

Technical

Secondary

School Recap

26 700 9 485 36 185 19 508 11 905 7 603 61% 27 918 11 043

Further

Education and

Training SPG

536 612 9 156 545 768 545 768 544 966 802 100% 495 851 500 870

EPWP

Incentive Grant

for Province

1 080 1 080 1 080 1 938 (858) 179% 1 071 696

Dinaledi School

grant

10 169 4 221 14 390 10 323 5 732 4 591 56% 7 140 607

EPWP social

grant

18 557 18 557 18 557 26 153 (7 596) 141%

2 444 489 - - 22 862 2 467 351 2 205 096 2 128 059 77 037 2 297 515 2 212 611

This is to certify that all the transfers in terms of schedule 4 and 5 of the Division of Revenue Act

No. 1 of 2010 were deposited into the Department of Education PMG account number

62259527897 with First National Bank.


VOTE 3



Page 194

ANNEXURE 1A

STATEMENT OF UNCONDITIONAL GRANTS AND TRANSFERS TO MUNICIPALITIES

NAME OF

MUNICIP

ALITY

GRANT ALLOCATION TRANSFER SPENT 2011/12

Amou

nt

Roll

Overs

Adjust

-

ments

Total

Availa

ble

Actual

Transf

er

% of

Availa

ble

funds

Transf

erred

Amou

nt

receiv

ed

by

munic

ipality

Amou

nt

spent

by

munic

ipality

% of

availa

ble

funds

spent

by

munic

ipality

Total

Available

R’000 R’000 R'000 R'000 R'000 % R'000 R'000 % R’000

Vehicle

Licence

358 358 221 62% 348

358 358 221 348

ANNEXURE 1B

STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS

DEPARTMENT/ AGENCY/

ACCOUNT

TRANSFER ALLOCATION TRANSFER 2011/12

Adjusted

Appro-

priation

Roll

Overs

Adjust-

ments

Total

Availabl

e

Actual

Transfer

% of

Availabl

e funds

Transfer

red

Appro-

priation

Act

R'000 R'000 R'000 R'000 R'000 % R'000

18 409 18 409 13 794 75% 56

SETA

18 409 18 409 13 794 75% 56

ANNEXURE 1C

STATEMENT OF TRANSFERS TO NON-PROFIT INSTITUTIONS

NON-PROFIT INSTITUTIONS

TRANSFER ALLOCATION EXPENDITURE 2011/12 Adjusted

Approp-

riation

Act

Roll

overs

Adjust-

ments

Total

Available

Actual

Transfer

% of

Available

funds

transferr

ed

Appro-

priation

Act

R'000 R'000 R'000 R'000 R'000 % R'000

Transfers

Education Development Trust 16 214 16 214 2 636 16% 15 296

School Funding Norms 495 926 495 926 498 165 100% 291 107

Independent School Subsidy 101 457 101 457 86 515 85% 72 028

Public Special Schools 43 112 43 112 43 112 100% 37 298

Further Education and Training 195 444 195 444 195 444 100% 181 254

Subsidies

Total 852 153 852 153 825 872 596 983


VOTE 3



Page 195

ANNEXURE 1D

STATEMENT OF TRANSFERS TO HOUSEHOLDS

HOUSEHOLDS

TRANSFER ALLOCATION EXPENDITU

RE

2011/12

Adjust

ed

Appro

priation

Act

Roll

Overs

Adjust-

ments

Total

Available

Actual

Transfer

% of

Available

funds

Transferr

ed

Appro

-priation

Act

R'000 R'000 R'000 R'000 R'000 % R'000

Transfers

Injury on duty 1 500 1 500 919 61% 2 028

Leave Gratuity 62 729 62 729 135 707 216% 59 022

Bursaries (Non Employees) 6 000 6 000 4 147 69% 6 000

Claims against the State 2 168 2 168 8 855 408% 2 000

Total 72 397 72 397 149 628 69 050

ANNEXURE 3A

STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2012 – LOCAL

Guarantor

institution

Guarantee

in

respect of

Housing

Original

guaranteed

capital

amount

Opening

balance

1 April

2012

Guarantees

draw

downs

during the

year

Guarantees

repayments/

cancelled/

reduced/

released

during the

year

Revaluations Closing

balance

31

March

2013

R’000 R’000 R’000 R’000 R’000 R’000

Standard bank 11 152 19 5 947 5 224

Nedbank

limited

7 215 - 4 400 2 815

Firstrand bank 5 048 5 2 995 2 058

Nedbank (inc

b)

20 - 20 -

Absa 27 480 21 458 6 022

Unique finance 2 418 2 228 190

Old mutual fin 588 493 95

Peoples bank

FB

2 526 2 452 74

Nedbank LTD 1 566 1 460 106


VOTE 3



Page 196

(NBS)

Fnb-former sa 1 886 1 704 182

Old mutual

(nedb/p)

12 374 11 368 1006

Hlano fin

service

12 12 -

Vbs mutual

bank

3 017 37 884 2 170

Investec bank l 25 - 25 -

Nedcor

inv.bank

44 - 19 25

Mpumalanga 48 - 37 11

Yskor

landgoed

30 - 30 -

Np develop.cor 11 791 214 6 117 5 888

Boe bank

limited

78 - 29 49

Sa home loans

p

256 - 92 164

Green start h/l 26 - 26 -

Southnet fin se 45 - 45 -

Subtotal 87 645 275 61 841 26 079

TOTAL 87 645 275 61 841 26 079


VOTE 3



Page 197

ANNEXURE 3B

STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2012

Nature of Liability

Opening

Balance

1 April

2012

Liabilities

incurred

during the

year

Liabilities

paid/cance

lled/reduc

ed during

the year

Liabilities

recoverab

le

(Provide

details

hereunde

r)

Closing

Balance

31 March

2013

R’000 R’000 R’000 R’000 R’000

Claims against the department

Solidarity Workers Union obo Serfontein 73 73

South Africa Business Directory Services 27 27

Masakhane Security Services CC 64 64

Double Barrel Security Services 6 6

M&M Professional Security & Cleaning 47 47

Pilusa T E/Khosa 3 3

Makaleng Tjiane Smith/MEC of Education 7 7 -

Tau tsa Africa/Ramphelane Sec School 186 - 186

M Molokomme/Dept of Education 94 94

PO Nong Transport Services/LDOE 100 100 -

MW Mbulaheni/Department of Education 8 8

Mapiti MMJ/MEC of Education 250 250

Tau tsa Africa/Manganeng P School 12 12 -

Booi RR/ MEC for Education 2 000 2 000

Seswai Business Enterprise/ LDOE 237 237

Zip Security Services CC/LDOE 115 115

Nasuthulela Protection Services/LDOE 436 436

Marumofase Security Services/LDOE 357 357

One Guard Security Services/LDOE 231 231

Fawiti Business Enterprise CC/LDOE 178 178


VOTE 3



Page 198

Nature of Liability

Opening

Balance

1 April

2012

Liabilities

incurred

during the

year

Liabilities

paid/cance

lled/reduc

ed during

the year

Liabilities

recoverab

le

(Provide

details

hereunde

r)

Closing

Balance

31 March

2013

R’000 R’000 R’000 R’000 R’000

S. Mononi/LDOE 28 28

Makgoka TD/LDOE 209 209

Ramogayane JM/LDOE 54 54

MN Mogashoa/ LDOE 2 2

Mokonyama SO/LDOE 4 000 4 000

TR Jork and M York/LDOE 4 014 4 014

Oscar Maluleke/T N Mabasa 300 300

Mikante Kwetiso & Projects/ngwana Mohube

school

159

159

Moopo MM/LDOE 1 210 1 210

Ramunenyiwa S/LDOE 92 92

Riverside Chuene Construction/LDOE 7 314 7 314

Photo's Luxury Tours/LDOE 49 49

Tsalane Harry Manyelo/Minister of

Education

29

29

NASOU via Africa/LDOE 439 439

Ntsewa TD & others 300 300

Molokwane Brokers Trading

Enterprise/Mpapatla High School

115

115

PP Sekele/LDOES 24 24

SAOU/LDOE Hostel allowances 16 239 16 239 -

Maphanga SP/Mashilo PP 50 50

Munzere Mashudu/LDOE 15 000 15 000

Etana Insurance Co Ltd/LDOE 143 143


VOTE 3



Page 199

Nature of Liability

Opening

Balance

1 April

2012

Liabilities

incurred

during the

year

Liabilities

paid/cance

lled/reduc

ed during

the year

Liabilities

recoverab

le

(Provide

details

hereunde

r)

Closing

Balance

31 March

2013

R’000 R’000 R’000 R’000 R’000

Reatswelela Travel & Tours/LDOE 130 130 -

Rentokil Initial (Pty) Ltd/ Minister of

Education

263 263

-

Phuti Kwena CC/ Hlabje Primary School 30 30

Mashego RB/ Minsiter of Education and

Another

600

600

Limpopo Travel Agency /LDOE 2 2

Cambridge University Press/ Minister of

Education

5 000 5 000

-

Mashiane MJ/ Lekganyane 20 20

Deka AM obo Deka R v LDOE 50 50

NG Mashiane/LDOE 1 500 1 500

Monareng C/Minister

Kgaditse S S 10 000 10 000

Ndaleni and Sombana Trading

CCVS/Tswelopele P School

12

12

FM Pilusa/LDOE 500 500

Mulaudzi NV/LDOE 20 20

Mabela NR obo Nelson 1 800 1 800

Ernst Electrical/LDOE 508 508

Mathysen and others/Settlers Agric 327 327 -

Summerton MS/LDOE 42 42

Danmarsh Trading/LDOE 60 60 -

Lampoon Holdings/LDOE 1 182 1 182


VOTE 3



Page 200

Nature of Liability

Opening

Balance

1 April

2012

Liabilities

incurred

during the

year

Liabilities

paid/cance

lled/reduc

ed during

the year

Liabilities

recoverab

le

(Provide

details

hereunde

r)

Closing

Balance

31 March

2013

R’000 R’000 R’000 R’000 R’000

JJ Grobler/LDOE 477 477

Tau tsa Africa/Manganeng P School 237 237

Hex and Elizabeth PEPPS Trust/LDOE 208 208

Machete T/LDOE 250 250

Raphiri W/LDOE 100 100

Bopedi Bapedi H. S. Educators

Bevely Projects/LDOE 1 200 1 200

Jan Carel Oosthuizen/Oos Skool 534 534

Tim Trading (Pty) Ltd/LDOE

Vhavhudi Vhomme/Tshiungulela S 130 130

Vhavhudi Vhomme/Mogalatjane PS 1 938 1 938

Tenga TE/Davhula DA and Tshiemuemu HS 1 000 1 000

Uncle Benny GP Engineering/LDOE 1 900 1 900

Urban Security CC/Millenium combined

School

100

100

Mabusela SM/Koena N Phaleng & LDOE 11 11

Rambau TR and 3 Others/LDOE 58 58

Solidarity Workers Union obo NSM Meiring

and another

13 913

13 913

C Monareng /Dept of Education 55 55

Phuthadichaba Trading/Mahlasedi

Special School

627

627

Vhavhudi Vhomme/Jack Monare PS 34 34

System Application Products (SAP) 775 775


VOTE 3



Page 201

Nature of Liability

Opening

Balance

1 April

2012

Liabilities

incurred

during the

year

Liabilities

paid/cance

lled/reduc

ed during

the year

Liabilities

recoverab

le

(Provide

details

hereunde

r)

Closing

Balance

31 March

2013

R’000 R’000 R’000 R’000 R’000

Moremi CS obo Sibiya KI/LDOE 500 500

Mpepelle LJ/Biko Park School 10 000 10 000

Thobejane PK obo Thobejane S/LDOE 2 000 2 000

Makubela K obo Makubela KM/LDOE 1 500 1 500

Mokgola /LDOE 21 21

Jabavu Trading Enterprise/LDOE 1 200 1 200

Talisman Plant & Tool Hire (Pty)

Ltd/LDOE

254

254

Manaka TC & Brink Inc/LDOE: Motor

Collision

40

40

Kulani Engineering Consultancy/LDOE:

Services rendered

1 582

1 582

Lebogole Emily Phagole and 119 others 9 516 9 516

Mashabeng Maphoku/LDOE 2 500 2 500

Ramogale MC/LDOE 33 33

Labengwa MT/Minister of Education 5 5

Masekela PH/LDOE: Defamation 100 100

Subtotal 79 185 49 860 23 543 105 502

Other

Invoices in dispute

Subtotal

TOTAL 79 185 49 860 23 543 105 502


VOTE 3



Page 202

ANNEXURE 4

CLAIMS RECOVERABLE

Government Entity

Confirmed balance

outstanding

Unconfirmed balance

outstanding Total

31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012

R’000 R’000 R’000 R’000 R’000 R’000

Department

Gauteng Education 103 - 103

Limpopo :

Department of Health

31 31

-

Mpumalanga :

Department of Health

31 -

31

Mpumalanga Dept of

Education

13 -

13

Gauteng department

of Rural Development

2 -

2

Limpopo :

Department of

Agriculture

16 -

16

Limpopo :

Department of Home

Affairs

20 -

20

Free State :Dept of

Education

379 3 379

3

410 - - 188 410 188

TOTAL 410 - - 188 410 188


MANAGEMENT

Page 203

ANNEXURE 5

INTER-GOVERNMENT PAYABLES

GOVERNMENT ENTITY

Confirmed balance

outstanding

Unconfirmed balance

outstanding TOTAL

31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012

R’000 R’000 R’000 R’000 R’000 R’000

DEPARTMENTS

Current

Gauteng: Department of Educ 241 312 426 553 426

Limpopo : Dept of Works 16 - 16

S.A Police 11 11 11 11

Department of Justice 394 7 902 284 394 8 186

North West : Dept of Educatio 691 478 691 478

Mpumalanga: Dept of Educa 419 181 419 181

Limpopo : Dept of Health 78 54 78 54

Correctional Services 11 11 -

Free State Education 76 76 -

Eastern Cape Education 46 46 46 46

Water Affairs 11 11 11 11

Limpopo : Roads and Trans. 5 5

Limpopo : Social Developme 15 - 15

Gauteng: Dept of Police 214 - 214

MPUMALANGA ROADS &

TRANSPORT

12 12

Northern Cape Education 249 249

Subtotal 2 239 7 902 312 1 741 2 551 9 643

Total 2 239 7 902 312 1 741 2 551 9 643


VOTE 3



Page 204

ANNEXURE 6

INVENTORY

Inventory Note Quantity 2012/13 Quantity 2011/12

R’000 R’000

Opening balance 149 481 7 484 125 771 8 013

Add/(Less): Adjustments

to prior year balance

Add: Additions/Purchases

- Cash

6 407 237 603 103 62 154 379 335

Add: Additions - Non-cash 120 178

(Less): Disposals (2 926) (219)

(Less): Issues (6 285 169) (594

344)

(38 444) (379 884)

Add/(Less): Adjustments

Closing balance 268 743 16 202 149 481 7 484

ANNEXURE 7

MOVEMENT IN CAPITAL WORK IN PROGRESS

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2013

Opening

balance

Current

Year

Capital

WIP

Completed

Assets

Closing

balance

R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED

STRUCTURES 2 171

399

489 918 2 237 880 423 437

Dwellings

Non-residential buildings 2 171

399

489 918 2 237 880 423 437

Other fixed structures

TOTAL 2 171 399 489 918 2 237 880 423 437

Documents

DEPARTMENT OF EDUCATION LIMPOPO …...Annual Report for 2012/13 Vote 3: Department of Education. Limpopo Province CONTENTS Page 3 6.7. Donor Funds 6.8. Capital investment, maintenance