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Section – INV- Invitation to Bid Page 1 of 1
DTLDTL
DELHI TRANSCO LIMITED (A Government of NCT of Delhi Undertaking)
SECTION – I
INVITATION TO BID (INV)
(DOMESTIC COMPETITIVE BIDDING)
WEB NOTIFICATION
Tender is invited in Two-part Bid system ( i.e. Technical bid and price bid) Manager (Finance), IInd floor, pre fabricated building, Rajghat Power House, New Delhi- 110002 from Chartered Accountant Firms for appointment of Internal Auditor of DTL.
For details please visit web site www.dtl.gov.in (unique No.……………………….) Tender can only be submitted in the office of Manager (Finance),IIst floor pre-fabricated building, Rajghat Power House, New Delhi 110002, Ph. 23288493.
(P. K Mallik)
Tender Name
GM (Finance)
Appointment of Internal Auditor of DTL.
Tender Enquiry No. Tender Fee
Rs. 1000/- (Rs. One Thousand Only)
Bid Validity 120 days from the date of bid opening.
Completion Period Twelve months from date of award.
DATE TIME
Date and Time of Start of downloading of the bidding document 20.06.2016 17:00 Hrs
Date and Time of Close of downloading of the bidding document 11.07.2016 17:00 Hrs
Date and time of start of submission of bids 21.06.2016 10:00 Hrs. Date and Time of Close of submission of bids 12.07.2016 12:30 Hrs
Date and Time of opening of Techno-Commercial part of bids (Part-I)
12.07.2016 12:30 Hrs
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CONTENTS TITLE PAGE NO.
S. No: Particulars Page No. 1 Disclaimer
2
2 Section 1. Notice Inviting Bids
3-4
3 Section 2. Instruction To Bidders
5-10
4 Section 3. Proposals (A) Technical Proposal 11-12 (B) Financial Proposal
13
5 Section 4. Terms Of Reference
14-25
6 Section 5. Standard Forms Of Contract Content
A) Form Of Contract 26-27 B) Conditions Of Contract
28-33
7 Appendix To Conditions Of Contract
34-37
8 Section 6. Format Of Internal Audit Report
38-43
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Disclaimer
The information contained in this Request for Quote (the “RFQ”) or subsequently provided to Bidder(s), whether verbally or in documentary or any other form by or on behalf of the DTL or any of its employees or advisors, is provided to Bidder(s) on the terms and conditions set out in this RFQ and such other terms and conditions subject to which such information is provided. This RFQ is not an agreement and is neither an offer nor invitation by the DTL to the prospective Bidders or any other person. The purpose of this RFQ is to provide interested parties with information that may be useful to them in making their financial offers (Bids) pursuant to this RFQ. This RFQ includes statements, which reflect various assumptions and assessments arrived at by the DTL in relation to the Project. Such assumptions, assessments and statements do not purport to contain all the information that each Bidder may require. This RFQ may not be appropriate for all persons, and it is not possible for the DTL, its employees or advisors to consider the investment objectives, financial situation and particular needs of each party who reads or uses this RFQ. The assumptions, assessments, statements and information contained in the Bidding Documents, may not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this RFQ and obtain independent advice from appropriate sources. Information provided in this RFQ to the Bidder(s) is on a wide range of matters, some of which may depend upon interpretation of law. The information given is not intended to be an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. The DTL accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein. The DTL, its employees and advisors make no representation or warranty and shall have no liability to any person, including any Applicant or Bidder under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFQ or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the RFQ and any assessment, assumption, statement or information contained therein or deemed to form part of this RFQ or arising in any way for participation in this Bid Stage. The DTL also accepts no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any Bidder upon the statements contained in this RFQ. The DTL may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this RFQ. The issue of this RFQ does not imply that the DTL is bound to select a Bidder or to appoint the Selected Bidder or Auditor, as the case may be, for the Project and the DTL reserves the right to reject all or any of the Bidders or Bids without assigning any reason whatsoever.
The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bid including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by the DTL or any other costs incurred in connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and the DTL shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by a Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of the Bidding Process.
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DELHI TRANSCO LIMITED SECTION 1(NOTICE INVITING BIDS)
FROM CHARTERED ACCOUNTANT FIRMS FOR APPOINTMENT AS INTERNAL AUDITOR
1.1.1 DTL intends to appoint a firm of Chartered Accountants, for its various offices & substations located in Delhi (As per Annexure-A) as its Internal Auditors for the financial year 2016-2017 extendable to 2017-18 on satisfactory performance at the discretion of DTL. Accordingly, DTL invites proposal from the eligible Firms of Chartered Accountants (hereinafter referred as Bidder) to enable DTL for selection of Internal Auditor.
1.1.2 The Bidders will be allowed to submit the Bid documents up to 12:30 PM 12.07.2016 1.1.3 Bid documents comprising the bidding procedure and contract terms and conditions, are available for view and downloading from www.dtl.gov.in by the Bidders without any cost. However, to participate in bidding, Bidders are required to pay a non-refundable fee of Rs. 1,000/- (Rupees One Thousand only) towards cost of Bid Documents which shall be submitted along with the Bid Documents by way of a Demand Draft issued by a Scheduled Bank in India drawn in favour of the Delhi Transco Limited and payable at New Delhi. 1.1.4 Bid documents can be downloaded from www.dtl.gov.in from 20.06.2016 to 11.07.2016 (17:00 Hrs).Following may be noted in this regard : (a) The amendments/clarifications to the bid document, if any, will be hosted on the DTL website/
www.dtl.gov.in. 1.1.5 The DTL shall receive bids pursuant to this RFQ in accordance with the terms set forth in this RFQ and other documents to be provided by the DTL pursuant to this RFQ, as modified, altered, amended and clarified from time to time by the DTL (collectively the “Bidding Documents”), and all Bids shall be prepared and submitted in accordance with such terms on or before the date specified in Clause 1.1.2 for submission of Bids (the “Bid Due Date”). 1.1.6 Submission of the Technical and Financial Bids after the Bid Due Date and time shall not be permitted.
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1.2. Brief Description of Bidding Process 1.2.1 The DTL has adopted two stage single envelop process for selection of the Bidder for award of the work. The technical bid (the “Technical Bid”) consisting of the Bid documents along with firms profile indicating the capability experience as mentioned herein and the financial bids (the “Financial Bid”) containing the amount quoted by the Bidder shall be submitted in the prescribed format before the date and time specified herein. Only those Bidders whose Technical Bids are found to be responsive (herein referred to as Technically Qualified Bidders) in terms of this RFQ, shall be invited to participate in the opening of their Financial Bids. The technically qualified Bidders may send their authorized representative along with the authorization letter on the letter head of the Bidder for participating in opening of the Financial Bid. The date and time of opening of Financial Bids of such Bidders, will be intimated to them separately by the DTL. The Financial Bids would be opened. Only one representative of the Technically Qualified Bidder and who chooses to attend the opening of the Financial Bids shall be allowed to attend the opening of the Financial Bids. 1.2.2 Bids are invited for Internal Audit work on the basis of LOWEST quote given by the Bidder for the work of Internal Audit. The amount of fee quoted shall constitute the sole criteria for evaluation of bids. 1.2.3 Generally the Lowest Bidder shall be the Selected as Successful Bidder. The remaining bidders shall be kept in reserve and may, in accordance with the process specified in section 3 of this RFQ be invited to match or improve upon the Bid submitted by the lowest Bidder in case such lowest Bidder withdraws or is not selected for any reason. In the event that none of the other Bidders match the Bid of the lowest Bidder, the DTL may, in its discretion, either invite fresh bids from the remaining bidders or annul the Bidding Process.
Schedule of Bidding Process 1.2.4 The DTL shall endeavour to adhere to the following schedule:- Sl. No. Description of Events Date 1 Last date & time of availability of RFQ
document for downloading 11.07.2016 upto 1700 Hrs.
2 Bid due date 12.07.2016 upto 12:30 Hrs
3 Opening of bids 12.07.2016 at 12:30 Hrs 4 Letter of Award (LOA) Within 120 days of Bid Due Date. 5 Validity of bids 120 days from Bid Due Date. 6 Signing of Contract Agreement Within 15 days of Award of LOA.
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SECTION-2. INSTRUCTIONS TO BIDDERS 2.1. GENERAL TERMS OF BIDDING. 2.1.1 DELHI TRANSCO LIMITED, Shakti Sadan, Kotla Road, New Delhi-110002 (hereinafter called as DTL) intends to select a firm of Chartered Accountants in accordance with the method of selection indicated in clause 2.5 of Section 2 of RFQ. 2.1.2 Firms of Chartered Accountants [hereinafter referred to as Bidder] meeting the pre-qualification requirements are invited to submit Technical and Financial Proposals for internal auditing services required for the Assignment of Internal Auditing in various offices & substation at Delhi (As per Annexure – I) 2.1.3 The Assignment shall be implemented in accordance with the schedule of audit mentioned in TOR. When the Assignment includes several phases, the performance of the contract under each phase must be to the DTL’s satisfaction before work begins on the next phase. 2.1.4 The Bidders must familiarize themselves with local conditions and take them into account in preparing their Proposals. To obtain first-hand information on the Assignment and on the local conditions, Bidders may visit DTL before submitting a Proposal. 2.1.5 Please note that (i) the cost of preparing the proposal including visits to the DTL offices & Substations, is not reimbursable irrespective of the outcome of the evaluation process; and (ii) the DTL is not bound to accept any of the proposal submitted and reserves the right to reject any or all proposals without assigning any reason. 2.1.6 DTL would require that Bidders shall also provide professional, objective, and impartial advice and at all times hold DTLs interests paramount, without any consideration for future work, and strictly avoid conflict with other assignments or their own corporate interests. Bidders shall review their operations and satisfy themselves that the proposed internal audit assignment is not in conflict with their prior or current obligations or that of their associates/ affiliates that may place them in a position of not being able to carry out the assignment in the best interest of the DTL.
2.1.7 Bidders would be required to observe the highest standard of ethics during this process of bid and pursuant to selection, in the execution of such audits. In pursuance of this policy, the DTL: (a) Defines, for the purposes of this provision, the terms set forth below as follows: (i) “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the selection process or in contract execution; and
(ii) “fraudulent practice” means a misrepresentation of facts in order to influence a selection process or the execution of a contract to the detriment of the DTL, and includes collusive practices among Internal Auditors (prior to or after submission of proposals) designed to establish prices at artificial, non-competitive levels and to deprive the DTL of the benefits of free and open competition. (b) will reject a proposal for award if it determines that the bidder recommended for award has engaged in corrupt or fraudulent activities in competing for the contract in question; (c) will declare a bidder ineligible, either indefinitely or for a stated period of time, to be awarded a contract if it at any time determines that the bidder has engaged in corrupt or fraudulent practices in competing for, or in executing, a contract;
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2.1.8 Bidders should be aware of provisions on fraud and corruption as applicable under CVC guidelines. 2. 2 CLARIFICATION AND AMENDMENT TO RFQ DOCUMENTS 2.2.1 At any time before the submission of proposals, the DTL may, for any reason whatsoever, whether at its own initiative or in response to a clarification requested by a bidder, modify the RFQ documents by amendment. The amendment will be hosted on the website www.dtl.gov.in of the DTL. All amendments will be binding on all participating bidders. The DTL may at its discretion extend the deadline for the submission of Proposals which information will be hosted on the website dtl.gov.in of the DTL. 2.3. PREPARATION OF PROPOSAL 2.3.1 All correspondence and documentation related to the Bid exchanged between the Bidder and the DTL shall be in English language. 2.3.2 Technical Proposal: The Technical proposal shall be submitted in the format prescribed in Section 3 and as per details given at Appendix I of this Section. 2.3.3 Financial Proposal: In preparing the Financial Proposal, Bidders are expected to take into account the requirements and conditions stated in the RFQ document and the terms of reference. The Financial Proposal shall be submitted in the form specified in Section 3 and as per details given at Appendix II. It shall include all costs associated with the Assignment, including but not limited to (a) remuneration for staff and (b) costs such as travelling, boarding, lodging, local conveyance, services and office equipment, insurance, printing of documents, etc. All taxes, duties and levies shall be borne by the firms. 2.3.4 Bidders should express the price of their services in Indian Currency. 2.3.5 The proposals must remain valid for 120 days from Bid Due Date. During this period, the Bidders are expected to keep available the key professional staff proposed for the assignment. DTL will make its best effort to complete the process of selection within this period. 2.3.6 The Financial Proposal shall be signed by at-least two (2) Partners. 2.4. Eligibility, submission, opening and evaluation of proposals 2.4.1 ELIGIBILITY: - Eligibility criteria for technical qualification for the assignment is prescribed as under:- Sl. No. Requirement Internal Auditors for DTL
1 No. of years of experience of Firm 15 years 2 No. of partners in CA Firm 8 3 No. of Qualified CA in full time appointment
including partners with the bidder 15
4 Minimum annual turnover of the bidder in any of the FY 2013-14 or 2014-15.
Rs. 5 Cr.
5 In any one financial year i.e. FY 2013-14 or 2014-15, the bidder have conducted statutory audit or internal audit of at least one PSU/Private Sector Company with minimum turnover of
Rs.500 Cr.
6 No. of Companies (Registered under Companies Act) audited in the capacity of statutory auditors
At least 50 companies including 5
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and / or Internal auditor. PSUs
7 Experience as statutory auditor for auditing the firms/companies having Power Transmission, Generation and distribution & Infrastructure Sector, Railways, Defence National Highways.
At least 3 projects in last 5 years
Note:
Document to be submitted in support of above facts:-
(i) In respect of Serial No. I, II & III photocopy/scanned copy of Certificate issued by The Institute of Chartered Accountants of India as on 1st January, 2015.
(ii) In respect of Serial No. IV, Copy of Balance Sheet and P&L Account as on 31.03.2015 specifying the turnover shall be enclosed. The above must be certified by two partners of the bidder.
(iii) In respect of Serial No. V list of companies audited and their turnover as on 31st March 2015 duly certified by two partners of the bidder.
(iv) In respect of Serial No. VI list of companies audited duly certified by two partners of the bidder in the following format:-
Sl. No.
Name of the Company
Whether as Internal Auditor or Statutory Auditor/ Current Auditor
Year of auditing
Turnover of company audited
(v) In respect of Serial No. VII list of companies audited duly certified by two partners of the bidder in the following format:-
Sl.
No.
Name of the Company
Whether as Internal Auditor or Statutory Auditor
Year of auditing
Turnover of company audited
(vi) Joint Venture/ Association of CA firms shall not be permitted
2.4.2 The Proposal shall be signed in blue ball point pen. It shall contain no inter-lineation or overwriting, except as necessary to correct errors made by the bidder itself. Any such corrections must be authenticated by the person or persons who sign(s) the Proposals. 2.4.3 Documents to be submitted with Technical and Financial Bids (a) Form of Technical Bid on the letterhead of the bidder as per Appendix I (Section-III). (b) Certificate issued by The Institute of Chartered Accountants of India valid as on 1st January, 2015. (c) Balance Sheet and P&L Account for the year ended 31st March, 2014 and certificate of the turnover. The above must be certified by two partners of the bidder. (d) List of companies audited and their turnover as on 31st March, 2014 or 31st March, 2015 duly certified by two partners of the bidder.
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(e) List of companies audited in the following format duly certified by two partners of the bidder in the following format:- Sl. NO.
Name of the Company
Whether as Internal Auditor or Statutory Auditor
Year of auditing Turnover of company audited
2.4.4 The envelop shall be super scribed as follows
PROPOSAL FOR APPOINTMENT OF THE INTERNAL AUDITORS IN DTL OFFICES “DO NOT OPEN EXCEPT IN PRESENCE OF EVALUATION COMMITTEE”
2.4.5 The completed proposal must be delivered at the following address:- Delhi Transco Limited Hareshinder Singh, Manager (Finance) 2nd Floor, Pre-fabricated Building Rajghat Power House Rajghat, New Delhi-110002 The proposal must be submitted by 12:30hrs on 12.07.2016. Any Proposal received after the closing time, shall remain unopened. 2.4.6 The bidder may modify or withdraw his bid after bid submission, provided that written notice of the modification or withdrawal is received by DTL to the deadline for submission of bids. Any MODIFICATIONS in respect of TECHNICAL BID and FINANCIAL BID shall be submitted in separate sealed envelope duly marked so. No bid shall be modified by the bidder after the deadline for submission of bids Withdrawal of a bid during the interval between the deadline for submission of bids and the expiration of the period of bid validity specified shall not be considered. 2.4.7 The evaluation committee of the DTL shall open the technical proposals first and carryout the evaluation of the technical proposal. The financial proposal of the bidders whose technical proposal has been accepted shall be opened in presence of the qualified bidder’s representative who chooses to attend. 2.4.8 After opening the financial proposal, the evaluation committee will determine whether the Financial Proposals are complete. The evaluation will be made based on the all inclusive rate for the year 2014-15. 2.4.9 The DTL will select Internal Auditor for various offices & Substations on least cost basis amongst the bidders that are found to be responsive. The calculation of lowest cost shall be based on bid for the year 2014-15. 2.4.10 A proposal which is unrealistically priced low/high, is liable to be rejected. The final decision in this regard will vest with DTL. DTL reserves the right to seek cost break up of any or all bids submitted in this process.
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2.5 Evaluation of Technical Proposals for the empanelment of Internal Auditors shall be made on the following basis.
S. No. Particulars Maximum
Marks. Marks 1 No. of years of experience of Firm 14 At least 15 years
10
>16 to 18 years
12 > 18 years
14
2 Number of partners in CA firms 10 At least 8 partners
6
> 9 -12 partners
8 > 12 partners
10
3 No. of Qualified CA in full time appointment including partners with the bidder 13
full time employment with the CA firms
At least 7 CA
10 >7- 12 CA
12
> 12 CA
13 4 Annual Turnover of the Firm 12 At least INR 5.00 Crs
8
>INR 5.00 Crs To INR 10 Crs.
10 >INR 10 Crs
12
5 In any one financial year, i.e. FY 2013-14 or 2014-15, the applicant have conducted statutory audit or internal audit of at least one PSU/Private Sector Company with minimum turnover of 12
At least INR 500.Cr.
10 >INR 500.00 Cr. To INR 700.00 Cr.
11
>INR 700.00 crores
12 6 No. of Companies (Registered under Companies Act)
audited in the capacity of statutory auditors and / or Internal auditor. 12
At least 50 Companies including 5 PSU’s
10 More than 50 to 60 companies including 6 PSU’s
11
More than 60 companies including 7 PSU’s
12 7 Experience as statutory auditor for auditing the
firms/companies companies having Power Transmission, Generation and distribution & Infrastructure Sector, Railways, Defence National Highways. Etc 15
Atleast three projects
11 More than 3 to 5 projects
13
More than 5 projects
15 8 SAP Enabled 12 >2 Organisation, Not Zero 10 >4 Organisation 11 More than 4 organisation 12 100 75
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2.6 AWARD OF CONTRACT 2.6.1 The contract shall be awarded to the lowest quote bidder as specified in para 1.2.3. 2.6.2 The bidder is expected to commence the Assignment within stipulated time as define in agreement. 2.7 CONFIDENTIALITY 2.7.1 Information relating to evaluation of proposals and recommendations concerning awards shall not be disclosed to the bidders who have not submitted the proposals or to other persons not officially concerned with the process, until the successful bidder has been notified that it has been awarded the contract.
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SECTION -3 - PROPOSALS APPENDIX-I
PROFORMA FOR TECHNICAL PROPOSAL FOR APPOINTMENT AS INTERNAL AUDITOR DTL
(On the letter head of the Bidder) From: (Name & address of Bidder) To:
Delhi Transco Limited Shakti Sadan Kotla Road New Delhi-110002
Sir, Subject: Appointment of Internal Auditor for DTL offices We, the undersigned, offer to provide the internal audit services for the above in accordance with your Request for Proposal. Our Technical proposal is as under-
Eligibility of the bidder for Internal Auditor in DTL:
S. No: Particulars Internal Auditor
1 No. of years of experience of Firm 2 No. of partners 3 No. of Qualified CA with full time appointment with
the bidder
4 Annual turnover of the bidder for FY 2013- 14 & FY 2014 15 5 Turnover of the PSU/Private Sector Company ( give name
of the company ) audited in the capacity of statutory Auditor or internal Auditor during FY 2013-14 or 2014-15 making the bidder eligible
6 No. of Companies (Registered under Companies Act) audited in the capacity of statutory auditors and / or Internal auditor (Details are in the table under the serial no. iv below)
7 Experience as statutory auditor for auditing the firms/companies having Power Transmission, Generation and distribution & Infrastructure Sector, Railways, Defence National Highways
8 SAP Savvy
Note: Document to be submitted in support of above facts:-
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(vii) In respect of Serial No. I, II & III photocopy/scanned copy of Certificate issued by The Institute of Chartered Accountants of India
as on 1st January, 2016. (viii) In respect of Serial No. IV, Copy of Balance Sheet and P&L Account as
on 31.03.2015 specifying the turnover shall be enclosed. The above must be certified by two partners of the bidder.
(ix) In respect of Serial No. V list of companies audited and their turnover as on 31st
(x) In respect of Serial No. VI list of companies audited duly certified by two partners of the bidder in the following format:-
March 2015 duly certified by two partners of the bidder.
Sl. No.
Name of the Company
Whether as Internal Auditor or Statutory Auditor
Year of auditing
Turnover of company audited
(xi) In respect of Serial No. VII list of companies audited duly certified by two partners of the bidder in the following format:-
Sl.
No.
Name of the Company
Whether as Internal Auditor or Statutory Auditor
Year of auditing
Turnover of company audited
We hereby certify that above information provided is true and correct to the best of our knowledge and information.
We understand and agree to carry out the assignment as per the TOR attached herewith.
Place______________ Date______________
Yours sincerely, Authorized Signatories (Two Partners of the Bidder) N ame, Membership No.of ICAI Name of Bidder / Address & Seal
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APPENDIX II
SECTION 3(B) PROFORMA FOR FINANCIAL PROPOSAL FOR APPOINTMENT AS
INTERNAL AUDITOR FOR DTL OFFICES
(On the letterhead of the bidder) From: (Name & address of Bidder) To:
Delhi Transco Limited Shakti Sadan Kotla Road New Delhi-110002
Sir,
Subject: Appointment of Internal Auditor in DTL – Financial Proposal.
We, the undersigned, offer to provide the internal audit services for the above in accordance with your Request for Proposal (RFQ dated financial proposal (inclusive of all taxes) is as under
(Rs in Words)__________________________
2. This amount is inclusive of all taxes, levies. All the payments shall be made as per clause 6(i) of the Terms of Reference. Our financial proposal shall be binding upon us subject to the modifications resulting from contract negotiations, if any, up to expiration of the validity period of the proposal.
3) We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act,1988”.
4) We understand clearly that you are not bound to accept any proposal you receive.
Place______________ Date______________
Yours sincerely, Authorized Signatories (Two Partners of the Bidder) N ame, Membership No.of ICAI Name of Bidder / Address & Seal
S.No. Activity Total
Amount (Rs.)
(a) (b) (c) i. Internal Audit at DTL FY 2016-17
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Section-4. Terms of Reference (TOR)
Selection of Bidders for Internal Audit of Delhi Transco Limited
1.0 Introduction Delhi Transco Limited, a successor company of erstwhile Delhi Vidyut Board, came into existence on 1st
Parameters (as on 11.11.2014)
July 2002, as a state Transmission Utility of the National Capital. After unbundling of DVB the distribution sector has been handed over to private companies while the generation and transmission are still with the government. Over the years, DTL has evolved as a most dynamic performer, keeping pace with the manifold challenges that confront the ever increasing demand-supply power situation and achieving functional superiority on all fronts.
Being the capital of India and the hub of commercial activities in the Northern Region, coupled with the prosperity of population, the load requirement of Delhi has been growing at a much faster pace. Added to that, being the focus of socio-economic and political life of India, Delhi is assuming increasing eminence among the great cities of the world. Plus the vision-2021, aiming to make Delhi a global metro politic and world class city demand greater infrastructure to enrich many services of infrastructure development. DTL has been responsibly playing its role in establishment, upgrading, operation and maintaining the EHV (Extra High Voltage) network. DTL has also been assigned the responsibility of running the State Load Dispatch Centre (SLDC) which is an apex body to ensure integrated operations of power system in Delhi. Delhi Transco Ltd. is also committed to promote energy conservation and has done a lot to educate and sensitize the general public about the need of energy conservation.
Efficient & Reliable Transmission Network
With the efficient and reliable network, DTL has been endeavouring to ensure uninterrupted Power Supply. The availability of its transmission system is around 98% and the transmission losses are around one percent which bring it among the few best run State Transmission Utilities in India
The existing network of DTL consists of a 400 KV ring around the periphery of Delhi interlinked with the 220 KV network spread all over the city. The constituents of our network are as given below:
400 KV Level 220 KV Level Number of sub stations 4 33 Transformation Capacity (in MVA) 5410 10680 Transmission lines (length in Ckt. Km) 249.064 Over head = 592.3
Under ground = 146.0
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Power Supply Position over the Years There has been considerable improvement in the power supply position after restructuring of power sector of Delhi. The peak demand is increasing every year while the load shedding has been coming down. DTL has met a highest ever peak demand of 5925MW on 15th July 2014. However the highest demand during the year 2015-16 has been 5846 MW on 19th
Parameters
June 2015.
2005-06 2006-07 2007-08 2008-09 2009-10 2010-11
2011-12 2012-13 2013-14 2014-15
Peak Demand met(in MW)
3626 3736 4030 4034 4408 4720 5028 5642 5653 5925
Energy Consumption (in MU’s)
21184 21977 22372 22006 23349 24419 25349.23 25921 28031.24 28965
Shedding (in MU’s)
322 411 136 128 185 72.49 82.983 138.08 77.044 116.872
Shedding as % of Energy Consumptions
1.5 1.84 0.61 0.58 0.8 0.30 0.32 0.49 0.27 0.40
Use of State of the Art Technologies
To enhance its efficiency and productivity, Delhi Transco Ltd is using state of the art technologies in its operations. Keeping in view the land constraints and environmental hazards, DTL is prioritizing GIS substations in place of AIS substations. Now out of its 33 substations of 220 KV eight are GIS
For constant access to real-time data of the entire network, the company has implemented Supervisory Control and Data Acquisition (SCADA) system. DTL is one of the few utilities in India to operationalize it as early as in 2002.
Delhi Transco Ltd is the first state transmission utility in India to operationalize intrastate ABT metering on 1st April 2007
The concept of smart grid is also being implemented.
DTL has implemented Enterprise Resource Planning Software has been implemented which offers an integrated software solution to all the functions of the organization. ERP standardizes business processes and facilitates best practices by creating more efficient systems and concentrating its efforts towards maximizing profits.
DTL has implemented islanding system which will ensure uninterrupted power supply if any failure in grid happens. Besides DTL will be able to restore power supply at the earliest in emergencies.
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Care of Environment
DTL operates its obligations in a clean, green, pollution free environment and has been providing more green coverage to the National Capital. It has contributed a lot in spreading awareness among the masses to use eco-friendly electrical appliances.
Quality Assurance
Delhi Transco has been awarded ISO 9001:2008 in recognition of its quality management system in the management of operation, maintenance and monitoring Extra High Voltage network.
Transparency and Accountability
DTL is committed to execute its operations in most transparent manner. A transparent mechanism has been put in place for award of works, release of payment to contractors and other stake holders etc. Besides, any citizen can have any information under Delhi Right to Information Act-2001 and Right to Information Act-2005.
Our Strength
DTL has dedicated and efficient work force of around 1550* personnel comprising of all categories of employees. The company is headed by Chairperson and a full time Managing Director. There are three main wings viz. Human Resources, Finance and Operations headed by Director (HR), Director (F), Director (Operations) respectively and consists of following departments.
Humans Resource Finance Operations
Humans Resources Internal Audit Operations & Maintenance, I &II
Public Relations Budget Costing Project, I & II
Legal Expenditure Civil
Vigilance/ Disciplinary Works Planning
Medical Wages C&MM
Training Accounts SLDC
Labour Welfare Store Billing C&RA and IT
Security SD/ Banking CM & SEM Financial Scrutiny Cell
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2.0 Objectives DTL proposes to appoint firm of Chartered Accountants as its Internal Auditor to conduct internal audit. The appointment shall be made for FYs 2016-17 and the same is extendable by one year at the option to be exercised by DTL at its sole discretion. DTL has established an Internal Audit Committee to examine the issues brought out by the Internal Auditors with a view to take corrective measures and prescribe policy directions/guidelines to strengthen the systems and procedures.
The Internal Auditor would mainly be responsible for the following functions-
1) To examine and report on the adequacy and effectiveness of the internal controls and suggest ways for their improvement.
2) To examine the adequacy and effectiveness of the quality of performance of contractors/ concessionaires/ other agencies in carrying out the assigned responsibilities vis-a -vis their contractual obligations and suggest ways for their improvement.
3) To examine and report on whether the books of accounts and other records have been maintained in accordance with the statutory provisions and they are adequate enough and whether the financial reports are reliable & provide the results of the actual operations correctly.
4) To examine and report on whether the policies/ guidelines/ norms prescribed, delegation of powers granted by the Authority or financial procedures laid down by the management and the provisions of various applicable laws are being followed strictly/complied with.
5) To examine and report on whether the resources have been deployed economically and efficiently.
6) To review the operations or programs to ascertain whether they are consistent with the established objectives and goals and whether the operations or programs are being carried out as planned.
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3.0 Scope of the Work 3.1 As part of their role in the overall Internal Audit System of DTL, the scope of work of the Internal Auditors would broadly cover (but not limited to) the following areas(along with number of man days required:-
Post Audit of all transactions and accounting entries in SAP (financial transactions, including all cash and bank transactions and related records, procurement, etc.) in the following areas at DTL on fulltime basis throughout the year. The audit shall be conduct as per the audit Program provided to the Auditor as per the details in Table A
TABLE-A
Area
Sub Area
HR HR-I, HR-II, HR(A&G) , HR(Record), HR(Policy), HR(EB), PMC Public Relations Department Security Department Medical Department CMO,ACMO,Dispensary . ( Shakti Sadan, Jhandewalan, Kilokari) Legal Department Sports Cell Finance Department Planning Department GM(Planning) DGM(Planning)- Mgr(T)-CE&STU, Mgr(T)-SS&LM, Mgr(T)-E2) DGM(Planning)D&E-, Mgr(T)-QR&S, Mgr(T)-E-1, Mgr(T)-E-III) DGM(QA&I)-Mgr(T)-Inspection Operations & Maintenance Department - I
DGM 400KV 400KV Bamnuali 400KV Tikri Kalan 400KV Bawana 400KV Harsh Vihar DGM(P&M) Park Street Operations & Maintenance Department - II
Jhandewalan
DGM(EAST) Sh. Dipanjan Das Mgr(220KV)E-I Mgr(220KV)E-II Mgr(220KV)E-III Mgr(220KV)E-IV Wazirabad Mgr(220KV)E-V GaziPur DGM(WEST) Sh. L.P. Khushwah Mgr.(220KV) W-I Mgr.(220KV) W-II Mgr.(220KV) W-III Mgr.(220KV) W-IV Okhla Mgr.(220KV) W-V Meharuli DGM(South) Sh. M.A Khan Mgr.(220KV) S-I Mgr.(220KV) S-II Mgr.(220KV) S-III Mgr.(220KV) S-IV Maharani Bagh & SAS Mgr.(220KV) S-V Sarita Vihar
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DGM(North) Sh. K.M Lal Mgr.(220KV)N-I Mgr.(220KV)N-II Mgr.(220KV)N-III Mgr.(220KV)N-IV Gopal Pur Mgr.(220KV)N-V Narela Contract & Material Management Department
DGM(T)-M&S,- Mgr(T)M-I, Mgr(T)M-II,Mgr(T)-SM/D&R, Mgr(T)-Services
DGM(T)-Contract ,- Mgr(T)Contract Lines, Mgr(T)Contract Augmentation , Mgr(T)-Contract Substations, Mgr(T)-Contract CivilServices
Commercial & Regulatory Affairs Department
DGM(T) Comml.- Mgr(T) Comml.
DGM(T) Regulatory Affairs- Mgr(T) RA Civil Department CIVIL(EAST) Patpar ganj CIVIL(SOUTH) Kilokari Colony Civil(NORTH-N/W) Gopal Pur Civil (Central) Lodhi Road Civil(West) Jhandewalan Project Department - I GM, DGM-I( MGR.- I,II,III,), DGM-II(MGR.-I,II,III) Project Department - II GM, DGM-I(Mgr. I,II), DGM-II(Mgr. I,II,III) State Load Despatch Center DGM(T)SO- Mgr(T)SO DGM(T) SLDC- Mgr(T) Software, Mgr(T) Hardware ERP/IT Department DGM(T) ERP/IT-Mgr(T) FM,MGR(T) ABAP/IT,Mgr(T)B&HW Corporate Mointering Cell GM(T)-CMG, DGM(T)CMG, Mgr(T) CMG Company Secretary Office Vigilance Department Training Department Managing Director Office Director Office
In addition to above table the scope of Audit shall include through checking of tendering process, Award of Contract, Payment of mobilization advance, Variation in Contract, Bank Guarantees- obtaining of, process of validation and renewal, time extension, deviation and all other area related to contract management, Physical verification of fixed Assets, checking of services like housekeeping, security, outsourcing of Manpower, Repair & Maintenance, Canteen etc., inspection of payment to contractors, suppliers, and service providers etc.
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Details of Various Departments of DTL & Mandays Required for In House Internal Audit (Table-B)
S.No Name Of Deptt. Of DTL Sub Department Section Mandays
1 HR HR-I, HR-II, HR(A&G) , HR(Record), HR(Policy), HR(EB), PMC
8
2 Public Relations Department 3 3 Security Department 3 4 Medical Department CMO,ACMO,Dispensary .
( Shakti Sadan, Jhandewalan, Kilokari)
3
5 Legal Department Impanelment of advocates & Arbitators, Status of various court cases in Distt, High & Supreme Court, Status of Arbitrations cases.
2
6 Sports Cell 3 7 Finance Department Taxation,
FSC(Planning & Project),FSC-II, Central Accounts, Finance (Comml.), Project, Store Billing, Works, Expenditure, Wages, Banking, SLDC (Finance)
15
8 Planning Department GM(Planning) 3 DGM(Planning)- Mgr(T)-
CE&STU, Mgr(T)-SS&LM, Mgr(T)-E2)
5
DGM(Planning)D&E-, Mgr(T)-QR&S, Mgr(T)-E-1, Mgr(T)-E-III)
4
DGM(QA&I)-Mgr(T)-Inspection
2
9 Operations & Maintenance Department - I
DGM 400KV 400KV Bamnuali 400KV Bml-Ballabhgarh CKT-I&II
3
400KV BML-Jhatikara CKT-I&II
400KV Tikri Kalan 400KV Mundka-Jhatikara CKT-I&II
3
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400KV Mundka- Bawana CKT-I&II
400KV Bawana 400KV Bwn-Mandola ckt I & II
3
400KV Harsh Vihar 2 DGM(P&M) Park Street 2 10 Operations & Maintenance
Department - II Jhandewalan 2
DGM(EAST) Sh. Dipanjan Das Mgr(220KV)E-I 220KVI.P. Patparganj Ckt-I&II
4
220KV I.P. RPH CKT-I&II
220KV Pragati-IP CKT I&II
Pragati- GT I&II Mgr(220KV)E-II Patparganj 3 Geeta Colony Mgr(220KV)E-III Park Street 3 Kashmere Gate Mgr(220KV)E-IV Wazirabad 220KV Mandola-
Wazirabad CKT I,II, III&IV
3
Mgr(220KV)E-V GaziPur 220KV Patparganj-Gazipur Ckt
4
220KV Maharani Bagh-Gazipur CKT-I&II
220KV BTPS-Noida Gazipur Ckt
DGM(WEST) Sh. L.P. Khushwah Mgr.(220KV) W-I Peergarhi 3 Wazirpur Mgr.(220KV) W-II Pappankalan-I 3 Pappankalan-II Mgr.(220KV) W-III Naraina 3 Ridge Valley Mgr.(220KV) W-IV Okhla 220KV BTPS-Okhla
Ckt- I&II 3
220KV Mehrauli-Okhla Ckt-i&II
Mgr.(220KV) W-V Meharuli 220KV Mehrauli-Dial Ckt-i&II
3
220KV Meharuli-BTPS Ckt-I&II
DGM(South) Sh. M.A Khan Mgr.(220KV) S-I Trauma Centre 3 H.C Mathur Lane Mgr.(220KV) S-II Masjid Moth 3 Lodhi Road Mgr.(220KV) S-III Dial 3 Vasant Kunj Mgr.(220KV) S-IV Maharani SAS 3
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Bagh & SAS Mgr.(220KV) S-V Sarita
Vihar 220KV BTPS- Sarita Vihar Ckt-I&II
3
220KV Pragati- Sarita Vihar Ckt I&II
DGM(North) Sh. K.M Lal Mgr.(220KV)N-I DSIDC Bawana 3 Rohini-II Mgr.(220KV)N-II Rohini-I 3 ShalimarBagh Mgr.(220KV)N-III Najafgarh 3 Kanjhawla Mgr.(220KV)N-IV Gopal Pur 220KV Mandola-
Gopalpur CKT I,II, III&IV
4
220Kv SOW-Gopalpur Ckt-I&II
220KV Gopal Pur- Subzi Mandi Ckt-I&II
Mgr.(220KV)N-V Narela 220KV Mandola-Narela Ckt-i&II
5
220KV DSIDC Bawana-Narela Ckt-I&II
220KV Narela-Panipat Ckt-I&II
220KV Narela-Rohtak Road Ckt- I&II
11 Contract & Material Management Department
DGM(T)-M&S,- Mgr(T)M-I, Mgr(T)M-II,Mgr(T)-SM/D&R, Mgr(T)-Services
8
DGM(T)-Contract ,- Mgr(T)Contract Lines, Mgr(T)Contract Augmentation , Mgr(T)-Contract Substations, Mgr(T)-Contract CivilServices
8
12 Commercial & Regulatory Affairs Department
DGM(T) Comml.- Mgr(T) Comml.
3
DGM(T) Regulatory Affairs- Mgr(T) RA
3
13 Civil Department CIVIL(EAST) Patpar ganj 2 CIVIL(SOUTH) Kilokari
Colony 2
Civil(NORTH-N/W) Gopal Pur
2
Civil (Central) Lodhi Road 2 Civil(West) Jhandewalan 2
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14 Project Department - I GM, DGM-I( MGR.- I,II,III,), DGM-II(MGR.-I,II,III)
8
15 Project Department - II GM, DGM-I(Mgr. I,II), DGM-II(Mgr. I,II,III)
8
16 State Load Despatch Center DGM(T)SO- Mgr(T)SO 2 DGM(T) SLDC- Mgr(T)
Software, Mgr(T) Hardware 3
17 ERP/IT Department DGM(T) ERP/IT-Mgr(T) FM,MGR(T) ABAP/IT,Mgr(T)B&HW
5
18 Corporate Mointering Cell GM(T)-CMG, DGM(T)CMG, Mgr(T) CMG
4
19 Company Secretary Office 3 20 Vigilance Department 5 21 Training Department 3 22 Managing Director Office 2 23 Director Office 6 Total 212
3.2 Monitor the systems and procedures adopted in functioning and provide suggestions on a continuous basis for their improvement.
Follow up previous Internal Audit Reports, while conducting current internal audit as regards compliance and action taken.
Checking of tax deducted at source (TDS), etc., including with-holding tax in respect of the Foreign Firms /tax on foreign contractors, etc., before deposit of the same at as per the due dates.
3.3 Notwithstanding anything mentioned above, all the aspects mentioned in the WPP/DOP of DTL and Policy guidelines, circulars issued from to time will be covered during each audit exercise and the Internal Auditor will give its findings on each of the points covered in the WPP/DOP.
3.4 During the course of audit, provide specific advice/ guidelines, including updating on accounting and taxation matters, as also advising on the Accounting Standards issued by ICAI that are applicable to DTL.
3.5 Specific audit of any particular aspect may also be entrusted by DTL to Internal Auditor. In case of such additional work beyond the scope of services specified in this TOR the payment for such additional services shall be derived from the cost of deployment of manpower as quoted by the Internal Auditor in their financial proposal
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4.0 Reporting Requirements:-
Without prejudice to right to improve upon and revise reporting requirement, including periodicity thereof, to ensure more effective and useful feedback at any point of time, the reporting requirement shall consist of the following;
i) Separate audit report shall be submitted on half yearly basis, with due reference to objectives given under para 3 above and scope of work per 4 above section-wise broadly under the following categories;
(1) Contract Management (Contractors/ other agencies), (2) Establishment matters, (3) Finance & Accounts (4) Others. (5) Report on the Legal cases particularly brief comments on the Legal
case settled during the audit period. (6) Comments on Variation, Change of Scope and Extension of Time, (7) Report on various aspects as per the form as mentioned in Section-6.
ii) The Internal Auditors shall verify compliance of the observations raised by them. Such compliance shall be made by the respective Nodal Officers (concerned General Manager) and shall be recorded as part of the audit report. Such reports shall be retained / maintained by the Internal Auditors which shall be open for inspection by DTL. While compiling the audit report unresolved observations of the previous report shall be summarized and annexed. The auditor will submit their monthly/ half yearly/ annual reports to the DTL
iii) The issues such as (a) where no compliance has been made, (b) where an observation of similar nature has been reported in various offices of DTL, (c) where policy guidelines are required to be issued for taking remedial measures,(d) where the financial impact of an error is very significant, (e) where there are glaring errors and (f)any other important issue that the Internal Auditors may feel as worth reporting, shall be included in the Critical Analysis Report (CAR). Auditor will prepare the CAR for their respective assignments in respect of each Financial Year by 31st July each year, pertaining to the previous financial year.
iv) Internal audit Committee of DTL will review the CAR. The CAR of DTL for each financial year shall be submitted by the Internal Auditor by 31st August each year.
v) Brief of Critical points/ important issues required to be brought into the knowledge of the Management, observed during audit to be submitted immediately after completion of the audit through e mail.
vi) Where there is recurring and persistent defaults in adhering policy guidelines or actions prejudices to the interest of DTL, the Auditors shall bring these to the notice of DTL through a monthly report, detailing such defaults or actions. When there are no such issues to report, a nil report shall be submitted. If the matter is required to be addressed on very urgent basis, the Auditors will submit a special report as proximate as possible to the event.
5.0 Audit Arrangement & Key Personnel
The audit plan/arrangement will be submitted in advance for the approval of DTL. DTL would require the internal auditors to coordinate the entire audit operations and interact with the Designated Officer of DTL on a regular basis. DTL would require the Internal Auditors to associate the following types of personnel for the audit activities at Various Assignment .The
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requirements indicated below are the minimum and the Internal Auditors may associate adequate personnel for completion of the assignment-
Type of activity Personnel Qualifications & Experience No.
Overall Supervision
Senior Level
personnel
Partner of the firm [A qualified Chartered Accountant with at-least 15 years of post qualification experience.
1
For Audit work at Head Office
[A team of 3]
Middle Level
personnel
A qualified Chartered Accountant in full time employment with at- least 5 years post qualification experience.
1
Jr. staff Pass in the intermediate/PE-II/PCC/IPCC examination of the Institute of Chartered Accountants of India with at-least 1 year experience.
2
Note:
1) The team of 3 (1 middle level persons & 2 junior staffs) are to be deployed on fulltime basis throughout the year in DTL. Provision for man-months may be made accordingly.
2) Before deployment of the personnel, the CV s shall be got approved from DTL. Replacement of personnel will be at the sole discretion of DTL.
3) The internal Auditor needs to be conducted by the Internal Auditor at the places mention in Table-A and Table-B
4) Obligation of DTL DTL would provide the following- (i) Pay an all-inclusive fee in local currency for the services rendered as stated in the Terms of Reference. No other reimbursements, payments, facilities, etc., shall be admissible. An escalation @ 5% on the fees for 2016-17 shall be admissible for the 2nd year onwards on an annual basis if extensions are granted).The payment shall, however, be subject to the following- * Payments shall be made on a half-yearly basis subject to completion of audit, submission of report and a certificate to this effect by the designated officer. (ii) Office working space at the DTL Offices/Sub-Station As Annexure A (iii) Information/ documents/ records/ books of accounts, etc., that would be required by the Auditors during the course of the Audit. Auditors shall verify the records in the concerned Division and photocopies, if needed, could be provided.
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SECTIO N -5.(A )FORM OF CONTRACT
Lump Sum Remuneration This CONTRACT (hereinafter called the "Contract") is made the__________________ day of the month of_______ , 2016, between the Parties, on the first part, Delhi Transco Limited (hereinafter called the DTL”) and, on the other part _____________(Hereinafter called the Ïnternal Auditor”)
WHEREAS
(a) The DTL has requested the Internal Auditors to provide certain services as defined in the Conditions of Contract attached to this Contract (hereinafter called the "Services");
(b) The Internal Auditors, having represented to the DTL that they have the satisfy the technical requirements, they possess the required professional skills, and personnel and technical resources, have agreed to provide the Services on the terms and conditions set forth in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached here to shall be deemed to form an integral part of this Contract:
(a) The Conditions of Contract (hereinafter called "CC"); (b) The following Appendices: Appendix A: Terms of Reference containing inter-alia, the description of the
services, reporting requirement and qualification requirements of the personnel
Appendix B: Financial Proposal
Appendix C: Minutes of Meeting for Contract Negotiation.
Appendix D: Letter of Acceptance
Appendix E: Technical Proposal
2. The mutual rights and obligations of the DTL and the Internal Auditor shall be as set forth in the Contract, in particular:
(A) The Internal Auditor shall carry out the Services accordance with the provisions of the RFQ dated ________; and
(B) The DTL shall make payments to the Internal Auditor in accordance with the provisions of the Contract.
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IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.
Witness For and on behalf of DTL
(Authorised Representative) Witness For and on Behalf of
(Name of Internal Auditor)
(Authorised Representative)
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SECTION-5 (B) CONDITIONS OF CONTRACT 1. GENERAL PROVISIONS 1.1 Definitions
Unless the context otherwise requires, the following terms whenever used in this Contract have the following meanings:
1) "Applicable Law" means the laws and any other instruments having the force of law in India, as they may be issued and in force from time to time;
2) "Contract" means the Contract signed by the Parties, to which these Conditions of Contract (CC) are attached, together with all the documents listed in Clause 1 of such signed Contract;
3) “Contract Price” means the price to be paid for the performance of the Services, in accordance with Clause 6;
4) "CC" means these Conditions of Contract; 5) "Government" means the Union or the State or both Governments of DTL’s country; 6) "Party" means the DTL or the Internal Auditor, as the case may be, and Parties means both of them; 7) "Personnel" means persons hired by the Internal Auditor as employees and assigned to the
performance of the Services or any part thereof; 8) "Services" means the work to be performed by the Internal Auditors pursuant to this Contract.
1.2 Law Governing the Contract
This Contract, its meaning and interpretation, and the relation between the Parties shall be governed by the Applicable Law. 1.3 Language This Contract has been executed in the English Language, which shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract. 1.4 Notices Any notice, request or consent made pursuant to this Contract shall be in writing and shall be deemed to have been made when delivered in person to an authorized representative of the Party to whom the communication is addressed, or when sent by registered mail, or facsimile or by courier with delivery acknowledgment to such Party at the address of DTL Shakti Sadan at New Delhi. 1.5 Location The Services shall be performed at DTL’s HQ and at such locations as are specified in Annexure-1 and where the location of a particular task is not so specified, at such locations, as the DTL may approve. 1.6 Authorized Representatives Any action required or permitted to be taken, and any document required or permitted to be executed, under this Contract by the DTL or the Internal Auditors may be taken or executed by the officials specified below; For the DTL : For the Internal Auditors : ----------------------
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1.7 Taxes and Duties The Internal Auditors and the personnel shall pay the taxes, duties, fees, levies and other impositions levied under the existing, amended or enacted laws during life of this contract and the DTL shall perform such duties in regard to the deduction of such taxes as may be lawfully imposed.
2. COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF CONTRACT 2.1 Effectiveness of Contract This Contract shall come into effect on the date the Contract is signed by both Parties. 2.2 Commencement of Services The Internal Auditors shall begin carrying out the Services fifteen (15) days after the date the Contract becomes effective. 2.3 Expiration of Contract Unless terminated earlier pursuant to Clause 2.6, the period of contract shall be Two [2] years or after all the obligations under this contract have been fulfilled by the Internal Auditors or such other period as the parties may agree in writing. However the initial appointment will be for 2 years, which can be extended to 3rd, 4th and 5th year solely at the discretion of DTL. 2.4 Modification Modification of the terms and conditions of this Contract, including any modification of the scope of the Services or of the Contract Price, may only be made by written agreement between the Parties. In case of additional work beyond the scope of services specified in the TOR the payment for such additional services shall be derived from the cost of deployment of manpower as quoted by the Internal Auditor in their financial proposal. 2.5 Force Majeure 2.5.1 Definition For the purposes of this Contract, "Force Majeure" means an event which is beyond the reasonable control of a Party, and which makes a Party's performance of its obligations under the Contract impossible or so impractical as to be considered impossible under the circumstances
2.5.2 No Breach of Contract The failure of a Party to fulfil any of its obligations under the contract shall not be considered to be a breach of, or default under this Contract insofar as such inability arises from an event of Force Majeure, provided that the Party affected by such an event (a) has taken all reasonable precautions, due care and reasonable alternative measures in order to carry out the terms and conditions of this Contract, and (b) has informed the other Party as soon as possible about the occurrence of such an event. 2.5.3 Extension of Time Any period within which a Party shall, pursuant to this Contract, complete any action or task, shall be extended for a period equal to the time during which such Party was unable to perform such action as a result of Force Majeure. 2.6 Termination
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2.6.1 By the DTL The DTL may terminate this Contract, by not less than thirty (30) days’ written notice of termination to the Internal Auditors, to be given after the occurrence of any of the events specified in paragraphs (a) through (e) of this Clause 2.6.1:
a. if the Internal Auditors do not remedy a failure in the performance of their obligations under the Contract, within thirty (30) days of receipt after being notified or within such further period as the DTL may have subsequently approved in writing;
b. if the Internal Auditors become insolvent or bankrupt; c. if, as the result of Force Majeure, the Internal Auditors are unable to perform a material
portion of the Services for a period of not less than sixty (60) days; or d. if the Internal Auditors, in the judgment of the DTL has engaged in corrupt or fraudulent
practices in competing for or in executing the Contract. For the purpose of this clause: “Corrupt practices” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the selection process or in contract execution.
“fraudulent practice” means a misrepresentation of facts in order to influence a selection process or the execution of a contract to the detriment of the DTL, and includes collusive practice among Internal Auditor (prior to or after submission of proposals) designed to establish prices at artificial non-competitive levels and to deprive the DTL of the benefits of free and open competition.
e. if the Internal Auditors violates clause 3.1.1 of Condition of Contract and DTL decides to terminate the contract.
f. if the DTL, in its sole discretion and for any reason whatsoever, decides to terminate this Contract.
2.6.2 By the Internal Auditors. The Internal Auditors may terminate this Contract, by not less than thirty (30) days' written notice to the DTL, such notice to be given after the occurrence of any of the events specified in paragraphs (a) and (b) of this Clause 2.6.2:
(a) if the DTL fails to pay any money due to the Internal Auditors pursuant to this Contract and not subject to dispute pursuant to Clause 7 hereof within forty-five (45) days after receiving written notice from the Internal Auditors that such payment is overdue; or
(b) if, as the result of Force Majeure, the Internal Auditors are unable to perform a material portion of the Services for a period of not less than sixty (60) days.
2.6.3 Payment upon Termination Upon termination of this Contract pursuant to Clauses 2.6.1 or 2.6.2, the DTL shall make payments to the Internal Auditors on account of remuneration pursuant to Clause 6 for Services satisfactorily performed prior to the effective date of termination; 3. OBLIGATIONS OF THE INTERNAL AUDITORS. 3.1 General
3.1.1. The Internal Auditors shall perform the Services and carry out their obligations hereunder with all due diligence, efficiency and economy, in accordance with generally accepted professional techniques
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and practices and shall observe sound management practices and employ appropriate advanced technology and safe methods. The Internal Auditors shall always act in respect of any matter relating to this Contract or to the Services, as faithful advisers to the DTL and shall at all times support and safeguard the DTL's legitimate interests in any dealings with other Internal Auditors or third parties.
3.1.2 Under any circumstances, Internal Audit of two financial years should not be clubbed together and it will be obligatory on the part of Internal Auditors to ensure the above. In the event the Internal Audit of two financial year is clubbed together, the same will be treated as the violation of this contract. 3.1.3 If for the previous periods the Internal Audit has been carried out by a firm of Auditors other than current Audit firm, and the RFQ requires that in any of the reports for the current period of Internal Audit, reference to, follow up of or compliance to comments related to such previous periods is required to be made, the Internal Audit shall satisfy such requirement. 3.2 Conflict of Interest 3.2.1 Internal Auditors Not to Benefit from Commissions, Discounts, etc. The remuneration of the Internal Auditors pursuant to Clause 6 shall constitute the Internal Auditors' sole remuneration in connection with this Contract or the Services, and the Internal Auditors shall not accept for their own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or to the Services or in the discharge of their obligations under the Contract, and the Internal Auditors shall ensure that the Personnel, any Sub-Internal Auditor, and agents of either of them, similarly shall not receive any such additional remuneration. 3.2.2 Internal Auditors and Affiliates Not to Be Otherwise Interested in Project The Internal Auditors agree that, during the term of this Contract and after its termination, the Internal Auditors and their affiliates shall be disqualified from providing goods, works or services (other than the Services and any continuation thereof) for any project resulting from or closely related to the Services. 3.2.3 Prohibition of Conflicting Activities Neither the Internal Auditors nor their Personnel shall engage, either directly or indirectly, in any activity, which by the best industry practice shall be deemed to involve a conflict of interest: (a) During the term of this Contract, any business or professional activities which would conflict with the due discharge of activities assigned to them under this Contract. 3.3 Confidentiality The Internal Auditors and their Personnel shall not, either during the term or within two (2) years after the expiration of this Contract, disclose any proprietary or confidential information relating to the Project, the Services, this Contract, or the DTL's business or operations without the prior written consent of the DTL. 3.4 Insurance to be taken out by the Internal Auditors The Internal Auditors (a) shall take out and maintain, at their own cost but on terms and conditions approved by the DTL, insurance against the risks, and for the coverage, the Professional Liability Insurance, with a minimum coverage equal to total contract value for this consultancy for the period of contract plus two years beyond the contract period and (b) shall provide evidence to the DTL showing that such insurance has been taken out and maintained and that the current premiums have been paid.
3.5 Internal Auditors’ Actions Requiring DTL’s Prior Approval
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The Internal Auditors shall obtain the DTL’s prior approval in writing before taking any action for entering into a subcontract for the performance of any part of the Services, 3.6 Reporting Obligations The Internal Auditors shall submit to the DTL the reports and documents specified at clause- 4 of TOR. 3.7 Documents Prepared by the Internal Auditors to be the Property of the DTL All reports, manuals and other documents submitted by the Internal Auditors in accordance with Clause 3.6 shall become and remain the property of the DTL, and the Internal Auditors shall, not later than upon termination or expiration of this Contract, deliver all such documents to the DTL, together with a detailed inventory thereof. The Internal Auditors may retain a copy of such documents. The Internal Auditors shall not use these document for purposes unrelated to this contract without prior and written approval of the DTL. 4. INTERNAL AUDITORS PERSONNEL 4.1 Removal and/or Replacement of Personnel (a) Except as the DTL may otherwise agree, no changes shall be made in the Senior/middle level Personnel. If, for any reason beyond the reasonable control of the Internal Auditors, it becomes necessary to replace any of the senior/ middle level Personnel, the Internal Auditors shall forthwith provide as a replacement a person of equivalent or better qualifications. (b) If the DTL finds that any of the Personnel have (i) committed serious misconduct or has been charged with having committed a criminal action, or (ii) have reasonable cause to be dissatisfied with the performance of any of the Personnel, then the Internal Auditors shall, at the DTL's written request specifying the grounds therefore, forthwith provide as a replacement a person with qualifications and experience acceptable to the DTL. (c) The Internal Auditors shall have no claim for additional costs arising out of or incidental to any removal and/or replacement of Personnel. 5. OBLIGATIONS OF THE DTL Services and Facilities
The DTL shall make available to the Internal Auditor the Services and Facilities as per clause 6 of TOR.
6. PAYMENTS TO THE INTERNAL AUDITORS. 6.1 Lump Sum Remuneration The Internal Auditors’ total remuneration shall not exceed the Contract Price and shall be a fixed lump sum including all staff costs, printing, communications, travel, accommodation, and the like, and all other costs incurred by the Internal Auditors in carrying out the Services as per the contract. The Contract Price may only be increased above the amounts stated in clause 6.2 if the Parties have agreed to additional payments in accordance with Clause 2.4. 6.2 Contract Price The contract price shall be as indicated in Letter of Acceptance and payable in Indian Rupees.
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6.3 Payment for Additional Services The remuneration due for additional services as provided in clause 2.4 of Contract Conditions will also include the payment for additional services as provided in TOR. 6.4 Terms and Conditions of Payment Payment shall be made within 45 days of receipt of the invoice and within 60 days, in the case of the final payment, on satisfactory completion of the assignment by the Internal Auditors and having submitted an invoice to the DTL specifying the amount due. 6.5 Interest on Delayed Payments If the DTL has delayed payments beyond Thirty (30) days after the due date stated above, interest shall be paid to the Internal Auditors for each day of delay at the rate of 6% p.a. 7. SETTLEMENT OF DISPUTES 7.1 Amicable Settlement The Parties shall use their best efforts to settle amicably all disputes arising out of or in connection with this Contract or its interpretation. 7.2 Dispute Resolution Any dispute arising out of the Contract, which cannot be amicably settled between the parties, shall be referred to arbitration in accordance with the Arbitration and Conciliation Act, 1996 through a sole arbitrator being appointed by International Centre for Alternate Dispute Resolution, New Delhi. The venue of the arbitration shall be at New Delhi.
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Appendix to conditions of contract
Format for NON DISCLOSURE AGREEMENT
This Non Disclosure Agreement dated the ……… day of -----, 2016 BETWEEN Delhi Transco Limited, Shakti Sadan, Kotla Marg, New Delhi-110002 (hereinafter referred to as the “Disclosing Party”) AND , a Partnership Firm registered under Partnership Act, and having its office at (hereinafter referred to as “Receiving Party”) (collectively referred to as “the parties”) WHEREAS In connection with the engagement for internal Audit of Head Office of the Delhi Transco Limited, the Receiving Party as Consultant/Advisor by the Disclosing Party, the Parties have agreed to execute this Non Disclosure Agreement to ensure that all information provided by the Disclosing Party to the Receiving Party in the course of engagement of the Receiving Party as Internal Auditor is kept confidential. NOW IT IS HEREBY AGREED AS FOLLOWS: 1. Definitions a) “Purpose” shall mean the Internal Auditor for DTL‟s, assigned by the Receiving Party to the Disclosing Party. (a) “Confidential Information” shall mean all discussions, documents, paper, discs, technology, procedure and other information of a confidential nature pertaining to, generated or disclosed by either party in any form including in writing, electronically, computerized orally or otherwise marked as “Confidential” or informed to be „Confidential‟ or relating to the Purpose However, “Confidential Information” shall exclude any part of such disclosed information or data which: - i. is in or comes into the public domain in any way without breach of this Agreement by the Receiving Party; or ii. the Receiving Party can show (a) was in its possession or known to it by being in its use or being recorded in its files or computers or other recording media prior to receipt from the Disclosing Party and was not previously acquired by the Receiving Party from the Disclosing Party under an obligation of confidence, or (b) to have been developed by or for the Receiving Party at any time independently of any information disclosed to it by the Disclosing Party; or iii. the Receiving Party obtains from a source other than the Disclosing Party without breach by the Receiving Party or such source or any obligation of confidentiality or non-use towards the Disclosing Party; or iv. is hereafter furnished by the Disclosing Party to a third party without restriction on disclosure or use; or v. is disclosed by the Receiving Party (a) with the prior written approval of the Disclosing Party, or (b) without such approval, after a period of one (1) year from the date of receipt thereof.
2. Handling of Confidential Information The Receiving Party shall maintain the Disclosing Party’s Confidential Information in confidence and shall exercise in relation thereto no lesser security measures and degree of care than those which the Receiving Party applies to its own Confidential Information which the Receiving Party warrants as providing adequate
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protection against unauthorized disclosure, copying or use. The Receiving Party shall ensure that disclosure of such Confidential Information is restricted to those employees, directors, officers, representatives, advisors, consultants or agents (collectively referred to as “Representatives”) of the Receiving Party having the need to know the same for the Purpose. Copies or reproductions shall not be made except to the extent reasonably necessary for the Purpose and all copies made shall be the property of the Disclosing Party. All Confidential Information and copies thereof shall be returned to the Disclosing Party within seven (7) days of receipt of a written request from the Disclosing Party The Receiving Party shall not attempt to reverse engineer, decompile, disassemble or reverse translate any Confidential Information provided by the Disclosing Party or discover the source code or trade secrets in any such Confidential Information.
Nothing in this Agreement shall limit the ability of a party to disclose such Confidential Information of the other party if such disclosure is (a) required to be made pursuant to any law or regulation, government authority, duly authorized subpoena or court order, whereupon that party shall provide prompt notice to the Disclosing Party of the Confidential Information in question, who will thereof have the opportunity to respond prior to such disclosure; (b) required to be made by a court or other tribunal in connection with the enforcement of such Disclosing Party‟s rights under this Agreement, or (c) is approved by the prior written consent of the Disclosing Party of the Confidential Information.
3. Limitations and Warranty a) The Receiving Party shall (i) not divulge the Disclosing Party‟s Confidential Information, in whole or in part, to any third party without the prior written consent of the Disclosing Party, (ii) use the same only for the Purpose, and (iii) make no commercial use of the same or any part thereof without the prior written consent of the Disclosing Party. Notwithstanding the foregoing, the Receiving Party shall be entitled to make any disclosure required by law of the Disclosing Party‟s Confidential Information
b) The Disclosing Party warrants its right to disclose its Confidential Information to the Receiving Party and to authorize the Receiving Party to use the same for the Purpose 4. Disclaimer All rights in Confidential Information are reserved by the Disclosing Party and no rights or obligations other than those expressly recited herein are granted or to be implied from this Agreement. In particular, no licence is hereby granted directly or indirectly under any invention, discovery, patent, copyright or other intellectual property right now or in the future held, made, obtained or licensable by either party. Nothing in this Agreement or its operation shall constitute an obligation on either party to enter into the aforesaid business relationship or shall preclude, impair or restrict either party from continuing to engage in its business otherwise that in breach of the terms of this Agreement
5. Notices All notices under this Agreement shall be in writing, sent by facsimile or first-class registered or recorded delivery post to the party being served at its address specified above or at such other address of which such party shall have given notice as aforesaid, and marked for the attention of that party‟s signatory of this Agreement. The date of service shall be deemed to be the day following the day on which the notice was transmitted or posted as the case may be
Disclosing Party acknowledges that the advisory mandate awarded to the Receiving Party will not bar the Receiving Party or any of its group companies from bidding or participating in any projects initiated by the Disclosing Party except the projects comes under Conflict of Interest as mentioned in Clause 3.2 of the
6. No Bar on Participation in Projects initiated by the Disclosing Party
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Contract on the ground that the Receiving Party was privy to information which was not within the public domain its part the Receiving Party shall ensure, confirm and warrant that neither the Receiving Party nor any of its group companies will mis- use the information available to it in the course of the advisory mandate to derive an unfavorable advantage in bidding /participation in any projects initiated by the Disclosing Party .The Disclosing Party on its part shall not summarily debar or reject the bid/participation of the Receiving Party on the ground that the Receiving Party was privy to confidential information and its has derived undue advantage , unless reasonable opportunity its given to the Receiving Party to put forth its say. 7. Non-Assignment This Agreement is personal to the parties and shall not be assigned or otherwise transferred in whole or in part by either party without the prior written consent of the other party.
9. Forbearance No relaxation, forbearance or delay by a party in enforcing any of the terms of this Agreement shall prejudice, affect or restrict its rights, nor shall waiver by a party of any breach hereof operate as a waiver of any subsequent or continuing breach.
10. Indemnity The Receiving Party agrees to indemnify the Disclosing Party for any loss or damage suffered due to any breach by it of its obligations under this Agreement. Damages shall include all costs, expenses and attorney ‟s fees incurred by the Disclosing Party in the enforcement of this Agreement. PROVIDED ALWAYS THAT IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY FOR ANY INDIRECT, INCIDENTAL AND/OR CONSEQUENTIAL DAMAGES, LOST BUSINESS, LOST SAVINGS OR LOST PROFITS OR REVENUES RESULTING FROM A BREACH OF THIS AGREEMENT EVEN IF THE BREACHING PARTY HAS BEEN ADVISED OF THE PROSSIBILITY OF THE OCURRENCE OF SUCH DAMAGES
11. Non-Publicity The parties shall not make any announcement or disclosure of any kind whatsoever concerning this Agreement, including without limitation the existence of this Agreement, without the other without the other Party‟s prior written consent unless such announcement and/or disclosure is required by law. 12. Notwithstanding anything contained herein to the contrary, the obligations of the Parties herein shall continue for a period of one (1) year from the date of this Agreement or if a further agreement is entered into, the termination of such further agreement, whichever is the later. 13. The Receiving Party agrees that the obligations contained in this Agreement shall extend to the affiliated companies of the Receiving Party and to all its advisors and consultants. In this respect the Receiving Party represents that an agreement to keep such information confidential, on terms similar to this Agreement, is in place before disclosing any Confidential Information to such affiliate, advisor or consultant. 14. Entire Agreement This Agreement constitutes the entire agreement and understanding between the parties in respect of Confidential Information and supersedes all previous agreements, understandings and undertakings in such respect. This Agreement cannot be amended except by written agreement signed on behalf of each party by their authorized signatories. 15. Dispute Resolution The parties shall attempt to resolve any dispute arising out of or in connection with this Agreement by mutual consultation, failing which such dispute shall be referred to and finally resolved by arbitration in India under the auspices and governed by the provisions of the Arbitration and Conciliation Act, 1996.The arbitration shall be at New Delhi and only the courts at New Delhi shall have the jurisdiction to try any matters arising from the arbitration. The language of the arbitration shall be in English.
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16. Governing Law and Jurisdiction This Agreement shall be governed by and construed in all respects in accordance with the laws of India On behalf of Disclosing Party Signature: ________________ Name : ________________ Title : ________________
On Behalf of receiving Party Signature Name
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SECTION- 6
FORMAT FOR INTERNAL AUDIT REPORT (This Format duly completed to accompany the Internal Audit Report by the Internal Auditors of DTL covering areas and functions as specified in the RFP dated _______________) Period of Internal Audit: 1. Contract Management: (a) Details and analytical report on procurement of Services & Supply or procurement of any other obligation /event (wherever/ whenever applicable) occurring during the audit period
Sl. No. Name of the Project / Package
Estimated Project cost, Approved cost, Awarded cost
Name of the Contractor
Stipulated date of completion/ Actual date of completion
Delay if any, reason and correction measures taken during monitoring
1 2 3 4 5 6
Date of Contract Agreement
Performance Security, whether in order/ verification done
Comments on technical evaluation
7 8 10
(b) Implementation of the Contract: -The progress of project, reasons for delay in completion of the project, sanction/recommendation of EOT, if applicable and other facts/ discrepancies may be analyzed / reported. Information in the following formats is also required to be filled by the Internal Auditors:
(i) Calculation of Revenue Share: Sl. No.
Name of Project / Package
Name of Contractor
Action Taken by Engineer
2. Details and analytical reports on Projects & comments Sl. No
Name of the Project / Package
Name of Contractor
Name of Supervising Engineer
Date of Agreement
1 2 3 4 5 Performance BG Awarded Contact Change in Scope/ Date of
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Value
Variation
Commencement of Work
6 7 8 9 Date of completion as per Contract Agreement
EOT granted upto
EOT recommended upto
Actual date of completion
Defect Liability Period
10 11 12 13 14 Date of issue of Defect Liability Certificate
Status of Final Bill
15 16 3 . Preconstruction Activities Sl. No
Name of Project
Name of package / Project
Name of Activities
Date & amount of submission of Estimate / proposal
Date & amount of recommendation
Date & approved amount of the estimate by the concerned Authority
Date & amount of payment (Rs.)
Remarks
1 Utility Shifting
2 Tree cutting/compensatory Forestation
3 Removal of Encroachments
4 Environmental Clearance
5 Clearance from Railways, Etc.
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6. Other Activities as per requirement, etc.
4 . List of Office Furniture / Office Equipments Sl. No.
Name, make / model / size etc. of Item/Article purchased
Bill Number and Date of Purchase
Rate & Amount Paid (Rs.)
Page No. of Fixed Assets Register on which entry of Item / Article has been made
Identification No. & Place of existence / issuance
Remarks
5. Fixed Assets Register (FAR) S. No.
Asset
Name of Manufacture/s specification, Name of supplier, Transferor Location / Project
Date of Completion / Capitalization
Project / Location
Asset Quantity
original Cost
Cumulative Depreciation
Details of assets/plant lying out of order/condemned/written off
No.
Date
Code
Description
Details
Amount (Rs.)
Details of projects completed beyond 10% of scheduled time Apart from above details, the Internal Auditors should confirm that annual physical verification of assets are being carried out or not. Deficiencies/Shortage of assets must be brought in the report, if observed 6 . Finance & Accounts Matters: Deficiencies /irregularities observed. Test base checking of vouchers for the period.
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7. Cheque Book Register/ information about cheque books/cash on hand Sl. No.
Date of issue of cheque books from the bank
Name & Address of the Bank
Cheque books allotted by the bank (no. of cheque books be specified)
No. of cheque books used
Balance of blank cheque books/leaves in hand
Whether surprise physical verification is being carried out or not (specify the name/designation the officer)
8 . Maintenance of books of accounts and other records S. No.
Name of record
Name, designation & contact number of Official responsible for maintaining and updation of record
Status of updation - updated till (date)
Reasons for non-updation, if any
1 Fixed Assets Register
2 Bank Guarantee/ Performance Bank Guarantee Register
3 FDR Register , etc.
9. Timely Deposit of TDS, EPF/GPF, Insurance etc. and timely filing of ITR: Sl. No.
Subject
Due date & amount (Rs.)
Date of deduction & amount
Date & amount of deposit with challan/receipt no.
Due date of filing return, if necessary
1 TDS 2 EPF 3 Insurance 4 GPF, etc.
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10. Arbitration/Court/legal Cases etc. Sl. No.
Case No.
Subject
Financial implication in the matter
Whether decision is in favour of DTL or not
Present Status
11. Details of Arbitration/Court/Legal Cases lost by DTL during the period of audit Sl. No.
Case No.
Subject
Financial implication involved in the matter
Administrative response
Present Status
12. Implementation status of the cases decided in favor of DTL: Sl. No.
Case No.
Subject
Financial implication in the matter
Details of administrative orders for implementation of the order
Present Status
Apart from above details, the Internal Auditor should provide the information in brief for those cases in which payments have been released as per decision of the concerned courts/authorities. 13.
No. of cases pending as on 01.04. ( 1
Vigilance Department
stNo. of Cases registered during reported period /year of audit
day of Reporting year)
No. of cases disposed off during reported period/year of audit
Delay if any, reasons therefore and corrective measures taken
14. HR (a) Attendance i) What is the mechanism to ensure punctuality in physical attendance of all employees / officers on the place of duty? ii) What is the mechanism to link and directly co-relate the computation of wages salary with attendance? iii) What are the rules & responsibilities of Co’s and mechanism and tool in the lands of controlling officer for ensuring punctuality in attendance? (b) Communication
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i) What is the policy for allocating SAP ids / portals to employees / functionaries with exceptions there to and approval levels in case of exceptions. ii) What mechanism has been prescribed, and followed and ensured for horizontal and vertical communications among the employees / functionaries not given / provided with SAP IDs / Portals. (c) Training i) Is there any training policy for DTL Employees? If not reasons therefore. ii) What is the maximum rotation period during which each of DTL’s employees gets training? iii) What is the mechanism to get-oriented to DTL’s functioning before induction of a new employee in to the DTL? (d)Total no’s of Employees on roll
Recruitment & Promotion No of employees cased to be in service during reporting period of audit & mode
Delay in recruitment / promotion reasons & corrective measure taken
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