December 17, 2014 annual meeting packet

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Annual and Regular Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for

Wednesday, December 17, 2014, 5:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St.

Paul, Minnesota.

ANNUAL MEETING AGENDA

I. Call to Order (President Collins)

A) Attendance

B) Review, Amendments and Approval of the Agenda

III. Election of Officers and Committee Appointments (Mike Thienes)

IV. Other Assignments and Duties (Board President)

Bank/Depository for District Funds, 2014 Manager per diem and mileage reimbursement rate,

designation of the Official newspaper and adopt Conflict of Interest Policy

V. Annual Meeting Calendar (Board President)

VI. Public Question and Comment Period

VII. Adjournment of Annual Meeting

REGULAR MEETING AGENDA

I. Call to Order of Regular Meeting (President Joe Collins)

A) Attendance


II. Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III. Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)

A) Permit # 14-035 Ford Parkway (Kelley)

B) Permit # 14-036 Palace Community Center (Kelley)

C) Permit # 14-038 Farmers Union (Kelley)

D) Permit Program/Rules Update (Kelley)

IV. Special Reports –– No Special Reports

V. Action Items

A) AR: Approve Minutes of the December 3, 2014 Regular Meeting (Sylvander)

B) AR: Approve Accounts Payable/Receivables for November 2014 (Sylvander)

C) AR: Appoint 2015 Citizen Advisory Committee (Doneux)

D) AR: Adopt Final 2015 Budget and Levy (Doneux)

E) AR: Approve Contract Amendment with SRF Consulting for Upper Villa Volume Reduction

Project (Kelley)

Materials Enclosed


VI. Unfinished Business

VII. General Information

A) CAC Update (Board of Managers)

B) Administrator’s Report

Recess at approximately 5:50 for 10 Minutes

Reconvene open meeting at approximately 6:00 PM

C) Year in Review and Acknowledgements (President Collins and Administrator Doneux)

D) 2014 Watershed Steward Awards, Awards Committee

VIII. Next Meeting

A) Wednesday January 7, 2015 Meeting Agenda Review

IX. Adjournment

W:\04 Board of Managers\Agendas\2014\December 17, 2014 Agenda - Annual and Regular Mtg.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Annual Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday,

December 17, 2014, 5:00 p.m.

Agenda Item III. Election of Officers – Mike Thienes, Nominating Committee

Motion: To elect the officers to serve the Capitol Region Watershed District from December 17, 2014

to the District’s Annual Meeting in 2015 as follows:

Office Current/Past Officers (2014) December 17, 2014-Annual Mtg 2015

President 1 Joe Collins ____________________

Vice President Mary Texer ____________________

Secretary 1 Seitu Jones ____________________

Treasurer 1 Mike Thienes ____________________

Education/Information Shirley Reider ____________________

1 – Required

W:\04 Board of Managers\Annual Meetings\2014\2015 Election of Officers for packet.doc



December 17, 2014, 5:00 p.m.

Agenda Item III. Committee Appointments – Manager Thienes

Motion: To appoint committee members to serve the Capitol Region Watershed District from

December 17, 2014 to the District’s Annual Meeting in 2015 as follows was made by Thienes/Texer.

Personnel Committee (Two Managers)

Current/Past 1) Mary Texer

2) Joe Collins

3) Alternate – Shirley Reider

Ramsey Conservation District Board Liaison

Current/Past 1) Seitu Jones

2) Alternate - Shirley Reider

Citizen Advisory Committee Liaison

Current/Past 1) Mike Thienes

2) Alternate - Seitu Jones

3) Alternate – Joe Collins

4) Alternate – Mary Texer

5) Alternate – Shirley Reider

Minnesota Association of Watershed

Districts (State) Liaison:

Current/Past 1) Mike Thienes

2) Joe Collins

3) Mary Texer

4) Seitu Jones

5) Shirley Reider

Finance Committee

Current/Past

1) Mike Thienes

2) Joe Collins

Personnel Committee (Two Managers)

December 17, 2014 - Annual Mtg 2015

1) ________________________________

2) ________________________________

3) Alternate –_______________________

Ramsey Conservation District Board Liaison


1) ________________________________

2) Alternate -_______________________

Citizen Advisory Committee Liaison


1) ________________________________

2) Alternate -_______________________

3) Alternate -_______________________

4) Alternate -_______________________

5) Alternate -_______________________

Minnesota Association of Watershed

Districts (State) Liaison:


1) ________________________________

2) Alternate -_______________________

3) Alternate -_______________________

4) Alternate -_______________________

5) Alternate -_______________________

Finance Committee


1) ________________________________

2) ________________________________


Committees/Liaison Positions Continued

Trout Brook

Current/Past

1) Joe Collins

2) Seitu Jones

Rules Committee

Current/Past

1) Mary Texer

2) Seitu Jones

3) Shirley Reider

4) Joe Collins

5) Mike Thienes

Subwatershed Committee

Current/Past

1) Mike Thienes

2) Alternate – Joe Collins

Education/Outreach Committee

Current/Past

1) Mary Texer

2) Seitu Jones

3) Shirley Reider

Special Projects/Grants Committee

Current/Past

1) Seitu Jones

2) Mike Thienes

Real Estate/Building Committee

Current/Past

1) Mary Texer

2) Mike Thienes

Trout Brook


1) ___________________________

2) ___________________________

Rules Committee


1) __________________________

2) __________________________

3) __________________________

4) __________________________

5) __________________________

Subwatershed Committee


1) __________________________

2) Alternate -_________________

Education/Outreach Committee


1) __________________________

2) __________________________

3) __________________________

Special Projects/Grants Committee


1) __________________________

2) __________________________

Real Estate/Building Committee


1) __________________________

2) __________________________

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December 17, 2014, 5:00 p.m.

Agenda Item IV. Other Administrative Assignments – Mark Doneux

Motion: To make administrative assignments to serve the Capitol Region Watershed District from

December 17, 2014 to the District’s Annual Meeting in 2015 as follows:

A) Bank/Depository of Funds

2014 2015

Bank US Bank US Bank

Depository of Funds 4M Fund 4M Fund

B) Managers Per Diem

2014 2015

Per Diem $75/meeting $75/meeting

C) Mileage Reimbursement

2014 2015

Mileage $0.565/mile $0.560/mile

D) Official Newspaper

2014 2015

Newspaper St. Paul Pioneer Press St. Paul Pioneer Press

E) Accountant

2014 2015

Accountant Redpath CPAs Redpath CPAs

F) Auditor

2014 2015

Auditor Office of the State Auditor Office of the State Auditor

W:\04 Board of Managers\Annual Meetings\2014\2015 Administrative Assignments.doc

CONFLICT OF INTEREST POLICY

Capitol Region Watershed District

The Board of Managers of the Capitol Region Watershed District shall not enter into any contract or

transaction on behalf of the Capitol Region Watershed District with:

a. One or more of its Managers

b. A Manager’s immediate family member.

c. An organization in which a Manager of the Capitol Region Watershed District or a

Manager’s immediate family member is a director, officer, or legal representative, or in

some way has a material financial interest.

Unless all of the following are met:

1. That interest is disclosed or known to the Board of Managers.

2. The Board approves, authorizes, or ratifies the action in good faith.

3. The approval is by a majority of Managers (not counting the interested Manager).

4. At a meeting where a quorum is present (not counting the interested Manager).

The interested Manager may be present for discussion to answer questions, but may not advocate for the

action to be taken and must not vote on the action. The minutes of all actions taken on such matters shall

clearly reflect that these requirements have been met.

Should a conflict of interest occur which does not meet the above requirements, Minnesota Statue 317A

will define the procedure to be followed.

Conflict of Interest Policy Created: April 21, 2005

Last Reviewed: December 16, 2009

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ANNUAL STATEMENT CONCERNING POSSIBLE

CONFLICT OF INTEREST


The undersigned person acknowledges receipt of a copy of the Capitol Region Watershed District

"Conflict of Interest Policy" dated December 18, 2013. By my signature below I acknowledge my

agreement with the spirit and intent of these documents, and I agree to report to the Board President or

Vice-President any possible conflicts (other than those stated below) that may develop before

completion of the next annual statement.

_____________ I am not aware of any Conflict of Interest.

____________ I have a Conflict of Interest in the following area (s):

________________________________________________________________

________________________________________________________________

Signed _____________________________________ Date _______________________

_______________________________________

(Type or print name)

S M T W T F S S M T W T F S S M T W T F S S M T W T F S

1 2 3 PP1 1 2 3 4 5 6 7 1 2 3 4 5 6 7 1 2 3 4

4 5 6 7 8 9 10 8 9 10 11 12 13 14 PP4 8 9 10 11 12 13 14 PP6 5 6 7 8 9 10 11 PP8

11 12 13 14 15 16 17 PP2 15 16 17 18 19 20 21 15 16 17 18 19 20 21 12 13 14 15 16 17 18

18 19 20 21 22 23 24 22 23 24 25 26 27 28 PP5 22 23 24 25 26 27 28 PP7 19 20 21 22 23 24 25 PP9

25 26 27 28 29 30 31 PP3 29 30 31 26 27 28 29 30


1 2 1 2 3 4 5 6 PP12 1 2 3 4 PP14 1 PP16

3 4 5 6 7 8 9 PP10 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8

10 11 12 13 14 15 16 14 15 16 17 18 19 20 PP13 12 13 14 15 16 17 18 PP15 9 10 11 12 13 14 15 PP17

17 18 19 20 21 22 23 PP11 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22

24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 PP18

31 30 31


1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 PP23 1 2 3 4 5 PP25

6 7 8 9 10 11 12 PP19 4 5 6 7 8 9 10 PP21 8 9 10 11 12 13 14 6 7 8 9 10 11 12

13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 PP24 13 14 15 16 17 18 19 PP26

20 21 22 23 24 25 26 PP20 18 19 20 21 22 23 24 PP22 22 23 24 25 26 27 28 20 21 22 23 24 25 26

27 28 29 30 25 26 27 28 29 30 31 29 30 27 28 29 30 31

Notes:

Packet Mail out date

CAC Meeting

Staff Meeting

Holiday W:\03 Human Resources\Timesheets\2015 Timesheets\[2015 CRWD Calendar.xlsx]2014 Calendar

Pay Period (last day)

Board Meeting

Capitol Region Watershed District 2015APRIL

AUGUST

DECEMBERNOVEMBER

MARCH

JULY

FEBRUARY

JUNE

OCTOBER

JANUARY

MAY

SEPTEMBER


Citizen Advisory Committee

2015 Meeting Schedule

The CRWD Citizen Advisory Committee Meetings are held the 2nd Wednesday of each month

Unless otherwise noted

7:00 p.m. – 9:00 p.m.

1410 Energy Park Drive, Suite 4

St. Paul, MN 55108

Wednesday, January 14, 2015

Wednesday, February 11, 2015

Wednesday, March 11, 2015

Wednesday, April 8, 2015

Wednesday, May 13, 2015

Wednesday, June 10, 2015

Wednesday, July 15, 2015 – Third Wednesday

Wednesday, August 12, 2015

Wednesday, September 9, 2015

Wednesday, October 14, 2015

Wednesday, November 12, 2015 - Second Thursday

Wednesday, December 9, 2015

W:\04 Board of Managers\Annual Meetings\2014\CAC Meeting Schedule 2015.doc

Capitol Region Watershed District Permit Report

CRWD Permit #: 14-035 Review date: December 12, 2014 Project Name: Ford Parkway Applicant: Molly Churchich

Ramsey County Public Works Representative 1425 Paul Kirkwood Drive Arden Hills, MN 55112

Purpose: Add bump-outs to intersections and replace shared turn median

with a vegetated median Location: Ford Parkway from Howell St. to Snelling Ave in St. Paul Applicable Rules: C, D, and F Recommendation: Approve with 6 Conditions EXHIBITS:

1. Plan sheets, by Ramsey County, not dated, rcd. 12/2/14. 2. Project narrative and stormwater management plan, by Ramsey Country, dated

12/1/14, rcd. 12/2/14. 3. Soil boring logs, by Ramsey County, dated 10/21/14, rcd. 10/29/14.

HISTORY & CONSIDERATIONS: None. RULE C: STORMWATER MANAGEMENT

Standards Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed

existing rates. Developments and redevelopments must reduce runoff volumes in the amount

equivalent to an inch of runoff from the impervious areas of the site. Stormwater must be pretreated before discharging to infiltration areas to

maintain the long-term viability of the infiltration area.

W:\07 Programs\Permitting\2014\14-035 Ford Parkway\14-035 Ford Pkwy RSVP_Review 02 fjk edits.doc Page 1 of 4

Developments and redevelopments must incorporate effective non-point source pollution reduction BMPs to achieve 90% total suspended solid removal.

Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze

runoff for the design or analysis of flows and water levels. 2. Runoff rates for the project site do not exceed existing runoff rates for the 2-,

10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is not achieved onsite in the amount equivalent to the runoff generated from one inch of rainfall over the impervious surfaces of the development.

a. The amount of proposed impervious onsite is 253,084 square feet. b. Volume retention: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

18,981

BMP Volume Below Tree Trench 1 353 cf Tree Trench 2 751 cf Tree Trench 3 739 cf Total 1,843 cf

c. Infiltration volume and facility sizes have been calculated using the

appropriate hydrological soil group classification and design infiltration rate.

d. The infiltration areas are capable of infiltrating the required volume within 48 hours.

e. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.

4. Alternative compliance sequencing has been requested. a. The applicant partially complied with the volume retention standard. b. The project is linear, and the cost cap has been reached.

i. Cost cap: $174,300 ii. Estimated construction cost: $177,693.78

5. Best management practices do not achieve 90% total suspended solids removal from the runoff generated on an annual basis. However, the cost cap has been reached so no additional water quality treatment is required.

6. A memorandum of agreement for maintenance of stormwater facilities exists between Ramsey County and the CRWD.

RULE D: FLOOD CONTROL Standards Compensatory storage shall be provided for fill placed within the 100-year

floodplain.


All habitable buildings, roads, and parking structures on or adjacent to a project site shall comply with District freeboard requirements.

Findings 1. There is no floodplain on the property according to FEMA. 2. It is not known if all habitable buildings, roads, and parking structures on or

adjacent to the project site comply with CRWD freeboard requirements. However, sufficient conveyances have been provided to allow the storm sewer system to function as or better than it did prior to the project.

RULE E: WETLAND MANAGEMENT Standard

Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland.

A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required.

Findings 1. There are no known wetlands located on the property

RULE F: EROSION AND SEDIMENT CONTROL

Standards A plan shall demonstrate that appropriate erosion and sediment control

measures protect downstream water bodies from the effects of a land-disturbing activity.

Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual.

Findings 1. Erosion and sediment control measures are consistent with best management

practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas.

2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are protected from

erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required.

RULE G: ILLICIT DISCHARGE AND CONNECTION

Standard Stormwater management and utility plans shall indicate all existing and

proposed connections from developed and undeveloped lands for all water that drains to the District MS4.


Findings 1. New direct connections or replacement of existing connections are not

proposed. 2. Prohibited discharges are not proposed.

RECOMMENDATION: Approve with 6 Conditions Conditions:

1. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID.

2. Provide a copy of the NPDES permit. 3. Maximize tree trench storage volume by a combination of the following:

a. Increase trench pipe inverts b. Decrease trench pipe diameter c. Decrease pipe slope d. Increase trench rock depth

4. In the Tree Trench detail on sheet 55, the total “special filter aggregate” depth for Tree Trench 1 should be 3.5 feet.

5. Provide specification for pipe perforation size, frequency, and orientation. 6. Remove the underdrain from the design. The identified locations are suitable for

infiltration and an underdrain would require the design to comply with filtration guidelines.



CRWD Permit #: 14-035 Review date: December 12, 2014 Project Name: Ford Parkway Applicant: Molly Churchich

Ramsey County Public Works Representative 1425 Paul Kirkwood Drive Arden Hills, MN 55112

Purpose: Add bump-outs to intersections and replace shared turn median

with a vegetated median Location: Ford Parkway from Howell St. to Snelling Ave in St. Paul Applicable Rules: C, D, and F Recommendation: Approve with 6 Conditions EXHIBITS:

1. Plan sheets, by Ramsey County, not dated, rcd. 12/2/14. 2. Project narrative and stormwater management plan, by Ramsey Country, dated

12/1/14, rcd. 12/2/14. 3. Soil boring logs, by Ramsey County, dated 10/21/14, rcd. 10/29/14.









runoff for the design or analysis of flows and water levels. 2. Runoff rates for the project site do not exceed existing runoff rates for the 2-,

10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.



18,981

BMP Volume Below Tree Trench 1 353 cf Tree Trench 2 751 cf Tree Trench 3 739 cf Total 1,843 cf

c. Infiltration volume and facility sizes have been calculated using the


d. The infiltration areas are capable of infiltrating the required volume within 48 hours.

e. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.

4. Alternative compliance sequencing has been requested. a. The applicant partially complied with the volume retention standard. b. The project is linear, and the cost cap has been reached.

i. Cost cap: $174,300 ii. Estimated construction cost: $177,693.78

5. Best management practices do not achieve 90% total suspended solids removal from the runoff generated on an annual basis. However, the cost cap has been reached so no additional water quality treatment is required.

6. A memorandum of agreement for maintenance of stormwater facilities exists between Ramsey County and the CRWD.


floodplain.


All habitable buildings, roads, and parking structures on or adjacent to a project site shall comply with District freeboard requirements.

Findings 1. There is no floodplain on the property according to FEMA. 2. It is not known if all habitable buildings, roads, and parking structures on or

adjacent to the project site comply with CRWD freeboard requirements. However, sufficient conveyances have been provided to allow the storm sewer system to function as or better than it did prior to the project.




Findings 1. There are no known wetlands located on the property








erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required.

RULE G: ILLICIT DISCHARGE AND CONNECTION








2. Provide a copy of the NPDES permit. 3. Maximize tree trench storage volume by a combination of the following:

a. Increase trench pipe inverts b. Decrease trench pipe diameter c. Decrease pipe slope d. Increase trench rock depth

4. In the Tree Trench detail on sheet 55, the total “special filter aggregate” depth for Tree Trench 1 should be 3.5 feet.

5. Provide specification for pipe perforation size, frequency, and orientation. 6. Remove the underdrain from the design. The identified locations are suitable for

infiltration and an underdrain would require the design to comply with filtration guidelines.


COUNTY PROJ.

NO. REV-DATE BY: DESCRIPTION

SIGNED:

REG NO: DATE:

I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER

MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED

PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.

SHEET OF SHEETS

TREE TRENCH DETAILS

55 ###

S.P. 062-640-007

S.P. 164-020-130

P-3310

FORD PARKWAY

HOWELL STREET TO SNELLING AVENUE

Capitol Region Watershed District Permit 14-036 Palace Community Center

Permit Report 14-036 Board Meeting Date: 12/17/2014

Applicant: Christopher Stark St. Paul Parks and Rec 25 West 4th Street (CHA 400) St. Paul, MN 55102

STAFF RECOMMENDATION: Approve with 4 Conditions: 1. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 2. Provide a copy of the NPDES permit. 3. Provide minimum filtration media depth. Adjust the filtration layer (80% sand, 20% compost) to be

18” deep and the fine sand layer to be 6” deep. 4. Provide a planting plan with plugs for filtration basin.

Consultant: Tim Setala Pierce, Pini, and Associates

9298 Central Avenue NE, Suite 312 Blaine, MN 55434

Description: Renovate and expand existing community center. Stormwater Management: filtration Basin District Rule: —C D F Disturbed Area: 1.4 Acres Impervious Area: 0.775 Acres

Permit Location

Aerial Photo

Jefferson Ave

Bay St


CRWD Permit #: 14-036 Review date: December 12, 2014 Project Name: Palace Community Center Applicant: Saint Paul Parks and Recreation Purpose: Renovate and expand existing community center. Location: 781 Palace Ave, St. Paul, MN 55102 Applicable Rules: C, D, and F Recommendation: Approve with 4 Conditions EXHIBITS:

1. Stormwater Calculations, by Pierce Pini & Associates, Inc., dated 12/03/14, received 12/08/14.

2. Permit Application, by St. Paul Parks and Recreation, rcd. 11/17/14. 3. Revised Palace Community Center Plans (C500, C701, C703, and C800), by

Pierce Pini & Associates, Inc., dated 12/03/14, rcd. 12/08/14. 4. Watershed Comment Responses, by Pierce Pini & Associates, Inc., dated

12/03/14, received 12/08/14. HISTORY & CONSIDERATIONS: None RULE C: STORMWATER MANAGEMENT




maintain the long-term viability of the infiltration area. Developments and redevelopments must incorporate effective non-point

source pollution reduction BMPs to achieve 90% total suspended solid removal.

W:\07 Programs\Permitting\2014\14-036 Palace Rec Center\14-036_Palace Community Center_Review 02.doc Page 1 of 3


runoff for the design or analysis of flows and water levels. 2. Runoff rates for the proposed activity do not exceed existing runoff rates for

the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is achieved onsite in the amount equivalent to the runoff generated from one inch of rainfall over the impervious surfaces of the development.

a. The amount of proposed impervious onsite is 33,761 square feet. b. Filtration is proposed Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

2,532 BMP Volume Below Filtration Basin 3,657 cf Total 3,657cf

c. Stormwater runoff is pretreated to remove solids before discharging to

filtration areas. 4. Alternative compliance sequencing has been requested due to bedrock. 5. Best management practices achieve 90% total suspended solids removal from

the runoff generated on an annual basis. 6. A memorandum of agreement for maintenance of stormwater facilities exists

between the City of St. Paul and the CRWD.


floodplain. All habitable buildings, roads, and parking structures on or adjacent to a

project site shall comply with District freeboard requirements. Findings 1. There is no floodplain on the property according to FEMA. 2. All habitable buildings, roads, and parking structures on or adjacent to the

project site comply with CRWD freeboard requirements. RULE E: WETLAND MANAGEMENT Standard




Findings 1. There are no known wetlands located on the property.

RULE F: EROSION AND SEDIMENT CONTROL Standards A plan shall demonstrate that appropriate erosion and sediment control






erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required. A SWPPP has

been submitted and satisfies NPDES requirements. RULE G: ILLICIT DISCHARGE AND CONNECTION







2. Provide a copy of the NPDES permit. 3. Provide minimum filtration media depth. Adjust the filtration layer (80% sand,

20% compost) to be 18” deep and the fine sand layer to be 6” deep. 4. Provide a planting plan with plugs for filtration basin.


Capitol Region Watershed District Permit 14-036 Palace Community Center


Applicant: Christopher Stark St. Paul Parks and Rec 25 West 4th Street (CHA 400) St. Paul, MN 55102

STAFF RECOMMENDATION: Approve with 4 Conditions: 1. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 2. Provide a copy of the NPDES permit. 3. Provide minimum filtration media depth. Adjust the filtration layer (80% sand, 20% compost) to be

18” deep and the fine sand layer to be 6” deep. 4. Provide a planting plan with plugs for filtration basin.

Consultant: Tim Setala Pierce, Pini, and Associates

9298 Central Avenue NE, Suite 312 Blaine, MN 55434

Description: Renovate and expand existing community center. Stormwater Management: filtration Basin District Rule: —C D F Disturbed Area: 1.4 Acres Impervious Area: 0.775 Acres

Permit Location

Aerial Photo

Jefferson Ave

Bay St


CRWD Permit #: 14-036 Review date: December 12, 2014 Project Name: Palace Community Center Applicant: Saint Paul Parks and Recreation Purpose: Renovate and expand existing community center. Location: 781 Palace Ave, St. Paul, MN 55102 Applicable Rules: C, D, and F Recommendation: Approve with 4 Conditions EXHIBITS:

1. Stormwater Calculations, by Pierce Pini & Associates, Inc., dated 12/03/14, received 12/08/14.

2. Permit Application, by St. Paul Parks and Recreation, rcd. 11/17/14. 3. Revised Palace Community Center Plans (C500, C701, C703, and C800), by

Pierce Pini & Associates, Inc., dated 12/03/14, rcd. 12/08/14. 4. Watershed Comment Responses, by Pierce Pini & Associates, Inc., dated

12/03/14, received 12/08/14. HISTORY & CONSIDERATIONS: None RULE C: STORMWATER MANAGEMENT




maintain the long-term viability of the infiltration area. Developments and redevelopments must incorporate effective non-point

source pollution reduction BMPs to achieve 90% total suspended solid removal.



runoff for the design or analysis of flows and water levels. 2. Runoff rates for the proposed activity do not exceed existing runoff rates for

the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is achieved onsite in the amount equivalent to the runoff generated from one inch of rainfall over the impervious surfaces of the development.

a. The amount of proposed impervious onsite is 33,761 square feet. b. Filtration is proposed Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

2,532 BMP Volume Below Filtration Basin 3,657 cf Total 3,657cf

c. Stormwater runoff is pretreated to remove solids before discharging to

filtration areas. 4. Alternative compliance sequencing has been requested due to bedrock. 5. Best management practices achieve 90% total suspended solids removal from

the runoff generated on an annual basis. 6. A memorandum of agreement for maintenance of stormwater facilities exists

between the City of St. Paul and the CRWD.



project site shall comply with District freeboard requirements. Findings 1. There is no floodplain on the property according to FEMA. 2. All habitable buildings, roads, and parking structures on or adjacent to the

project site comply with CRWD freeboard requirements. RULE E: WETLAND MANAGEMENT Standard





RULE F: EROSION AND SEDIMENT CONTROL Standards A plan shall demonstrate that appropriate erosion and sediment control






erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required. A SWPPP has

been submitted and satisfies NPDES requirements. RULE G: ILLICIT DISCHARGE AND CONNECTION







2. Provide a copy of the NPDES permit. 3. Provide minimum filtration media depth. Adjust the filtration layer (80% sand,

20% compost) to be 18” deep and the fine sand layer to be 6” deep. 4. Provide a planting plan with plugs for filtration basin.


Capitol Region Watershed District Permit 14-038 Farmers Union


Applicant: Gerry Flannery Flannery Construction 1375 St. Anthony St. Paul, MN 55104

STAFF RECOMMENDATION: Approve with 7 Conditions: 1. Receipt of $3,650 surety and maintenance agreement. 2. Provide a copy of the NPDES permit. 3. Provide inlet protection for the catch basin located on the north side of Alta Vista Drive at the

intersection with Dale Street. 4. Remove the fabric from the bottom of the underground infiltration system and pervious pavement

sections. 5. On sheet C5.04 details 6 and 7, define the crushed rock base and the drainage rock as “washed,

angular, non-carbonate rock,” with a gradation from 1 to 3 inches. 6. Provide a “pretreatment manhole” detail with invert elevations. 7. Provide additional volume retention to meet the requirements. Volume retention is calculated as the

volume of water that is retained below the outlet invert elevation. The invert of the 36-inch pipes can be lowered, or the outlet control structure revised to increase the volume retention.

Consultant: Daniel G. Shaw, PE LHB 21 West Superior Street Duluth, MN 55802

Description: New building and parking lot construction Stormwater Management: Permeable Pavers and Underground Infiltration Pipe Gallery District Rule: —C D F Disturbed Area: 1 Acre Impervious Area: 0.73 Acres

Permit Location

Aerial Photo

Larpenteur

Dale St


CRWD Permit #: 14-038 Review date: December 12, 2014 Project Name: Minnesota Farmers Union Applicant: Daniel G Shaw Minnesota Farmers Union Purpose: Construction of an office building Location: 621 Larpenteur Avenue W., St. Paul, MN Applicable Rules: C, D, and F Recommendation: Approve with 7 Conditions EXHIBITS:

1. Civil Plan Set, by LHB Corp., dated 10/202/14, recd. 12/3/14. 2. Architect’s Supplemental Instructions, by LHB Corp., dated 11/21/14, recd.

12/3/14. 3. MPCA Construction Stormwater Permit Application, by Minnesota Farmers

Union, not dated, recd. 12/3/14. 4. Geotechnical Evaluation Report, by Braun Intertech Corp., dated 7/30/14, recd.

12/3/14. 5. Drainage Report, by LHB Corp., dated 10/20/14, recd. 12/3/14.






W:\07 Programs\Permitting\2014\14-038 Farmers Union\14-038 Farmers Union_Review_01.doc Page 1 of 4



runoff for the design or analysis of flows and water levels. 2. It is not known if runoff rates for the proposed activity exceed existing runoff

rates for the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.



2,385 cf BMP Volume Below Underground Inf. 1,312 cf

c. Banking of excess volume retention is not proposed. d. Infiltration volume and facility size has been calculated using the


e. The infiltration area is capable of infiltrating the required volume within 48 hours.

f. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.

4. Alternative compliance sequencing has not been requested. 5. Best management practices would achieve 90% total suspended solids

removal from the runoff on an annual basis if the volume retention requirement were met.

6. A recordable executed maintenance agreement has not been submitted. Adequate maintenance access is provided for the underground system.



project site shall comply with District freeboard requirements. Findings 1. There is no known floodplain on the property according to FEMA. 2. Compensatory storage is not needed.


3. All habitable buildings, roads, and parking structures on or adjacent to the project site comply with CRWD freeboard requirements.











2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are not all protected

from erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required. A SWPPP has

been submitted and reviewed. RULE G: ILLICIT DISCHARGE AND CONNECTION







1. Receipt of $3,650 surety and documentation that maintenance agreement has been recorded with Ramsey County

2. Provide a copy of the NPDES permit. 3. Provide inlet protection for the catch basin located on the north side of Alta Vista

Drive at the intersection with Dale Street. 4. Remove fabric from the bottom of the underground infiltration system and

pervious pavement sections. 5. On sheet C5.04 details 6 and 7, define the crushed rock base and the drainage rock

as “washed, angular, non-carbonate rock,” with a gradation from 1 to 3 inches. 6. Provide a “pretreatment manhole” detail with invert elevations. 7. Provide additional volume retention to meet the requirements. Volume retention is

calculated as the volume of water that is retained below the outlet invert elevation. The invert of the 36-inch pipes can be lowered, or the outlet control structure revised to increase the volume retention.


Capitol Region Watershed District Permit 14-038 Farmers Union


Applicant: Gerry Flannery Flannery Construction 1375 St. Anthony St. Paul, MN 55104

STAFF RECOMMENDATION: Approve with 7 Conditions: 1. Receipt of $3,650 surety and maintenance agreement. 2. Provide a copy of the NPDES permit. 3. Provide inlet protection for the catch basin located on the north side of Alta Vista Drive at the

intersection with Dale Street. 4. Remove the fabric from the bottom of the underground infiltration system and pervious pavement

sections. 5. On sheet C5.04 details 6 and 7, define the crushed rock base and the drainage rock as “washed,

angular, non-carbonate rock,” with a gradation from 1 to 3 inches. 6. Provide a “pretreatment manhole” detail with invert elevations. 7. Provide additional volume retention to meet the requirements. Volume retention is calculated as the

volume of water that is retained below the outlet invert elevation. The invert of the 36-inch pipes can be lowered, or the outlet control structure revised to increase the volume retention.

Consultant: Daniel G. Shaw, PE LHB 21 West Superior Street Duluth, MN 55802

Description: New building and parking lot construction Stormwater Management: Permeable Pavers and Underground Infiltration Pipe Gallery District Rule: —C D F Disturbed Area: 1 Acre Impervious Area: 0.73 Acres

Permit Location

Aerial Photo

Larpenteur

Dale St


CRWD Permit #: 14-038 Review date: December 12, 2014 Project Name: Minnesota Farmers Union Applicant: Daniel G Shaw Minnesota Farmers Union Purpose: Construction of an office building Location: 621 Larpenteur Avenue W., St. Paul, MN Applicable Rules: C, D, and F Recommendation: Approve with 7 Conditions EXHIBITS:

1. Civil Plan Set, by LHB Corp., dated 10/202/14, recd. 12/3/14. 2. Architect’s Supplemental Instructions, by LHB Corp., dated 11/21/14, recd.

12/3/14. 3. MPCA Construction Stormwater Permit Application, by Minnesota Farmers

Union, not dated, recd. 12/3/14. 4. Geotechnical Evaluation Report, by Braun Intertech Corp., dated 7/30/14, recd.

12/3/14. 5. Drainage Report, by LHB Corp., dated 10/20/14, recd. 12/3/14.









runoff for the design or analysis of flows and water levels. 2. It is not known if runoff rates for the proposed activity exceed existing runoff

rates for the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.



2,385 cf BMP Volume Below Underground Inf. 1,312 cf

c. Banking of excess volume retention is not proposed. d. Infiltration volume and facility size has been calculated using the


e. The infiltration area is capable of infiltrating the required volume within 48 hours.

f. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.

4. Alternative compliance sequencing has not been requested. 5. Best management practices would achieve 90% total suspended solids

removal from the runoff on an annual basis if the volume retention requirement were met.

6. A recordable executed maintenance agreement has not been submitted. Adequate maintenance access is provided for the underground system.



project site shall comply with District freeboard requirements. Findings 1. There is no known floodplain on the property according to FEMA. 2. Compensatory storage is not needed.


3. All habitable buildings, roads, and parking structures on or adjacent to the project site comply with CRWD freeboard requirements.











2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are not all protected

from erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required. A SWPPP has

been submitted and reviewed. RULE G: ILLICIT DISCHARGE AND CONNECTION







1. Receipt of $3,650 surety and documentation that maintenance agreement has been recorded with Ramsey County

2. Provide a copy of the NPDES permit. 3. Provide inlet protection for the catch basin located on the north side of Alta Vista

Drive at the intersection with Dale Street. 4. Remove fabric from the bottom of the underground infiltration system and

pervious pavement sections. 5. On sheet C5.04 details 6 and 7, define the crushed rock base and the drainage rock

as “washed, angular, non-carbonate rock,” with a gradation from 1 to 3 inches. 6. Provide a “pretreatment manhole” detail with invert elevations. 7. Provide additional volume retention to meet the requirements. Volume retention is

calculated as the volume of water that is retained below the outlet invert elevation. The invert of the 36-inch pipes can be lowered, or the outlet control structure revised to increase the volume retention.



Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday,

December 3, 2014, 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota

REGULAR MEETING

I. Call to Order of Regular Meeting (President Joe Collins) at 6:00 p.m.

A) Attendance

Joe Collins

Shirley Reider

Seitu Jones

Mary Texer

Mike Thienes

Staff Present

Bob Fossum, CRWD

Nate Zwontizer, CRWD

Michelle Sylvander, CRWD

Anna Eleria, CRWD

Elizabeth Hosch, CRWD

Lindsay VanPatten, CRWD

Jim Mogen, Ramsey County

Attorney

Public Attendees Todd Shoemaker, Wenck

Associates


President Joe Collins asked for additions or changes to the agenda. No changes were made.

Motion 14-245: Approve the December 3, 2014 agenda.

Jones/Texer

Unanimously approved

II. Public Comments – For Items not on the Agenda.

There were no public comments.

III. Permit Applications and Program Updates

A) Permit Closeouts (Hosch)

Ms. Hosch reviewed Permit #07-025 McDonough Housing and 09-008 McDonough Housing Phase V & VI.

The final inspections were conducted in the summer of 2014. All of the temporary BMPs have been removed

and the soil has been stabilized. Construction as-builts have been submitted and the BMPs were installed as

approved. Maintenance Agreements for the onsite stormwater management practices have been recorded with

Ramsey County.

No surety was required for these two permits because they are with a public entity.

Motion 14-246: Approve Certificate of Completion for permit 07-025 McDonough Housing.

December 17, 2014 Board Meeting

V. Action Item A) Approve Minutes

of December 3, 2014

DRAFT Regular Board Meeting

(Sylvander)


Thienes/Texer


Motion 14-247: Approve Certificate of Completion for permit 09-008 McDonough Housing Phase V & VI.

Thienes/Texer


B) Rules Updates (Kelley)

No update was available.

IV. Special Reports

Highland Ravine Stabilization Project Update (Eleria)

Ms. Eleria and Mr. Shoemaker provided the Board of Managers with a project review of the Highland Ravine.

Ms. Eleria reviewed that in 2007 problems with the area were first identified. In 2010 CRWD commenced its

work with a feasibility study that determined the extent and causes of erosion in the ravine and flooding to

downstream properties. The feasibility study also identified strategies to address these water-related issues, which

included rock grade control structures, side slope stabilization measures, and a stormwater pond. In early 2012,

CRWD received a State Clean Water Fund (CWF) Grant of $150,000 to design and construct ravine stabilization

measures in specific two areas of Highland Ravine. In late 2012, CRWD hired Wenck Associates to design and

engineer the ravine stabilization project and provide construction engineering services. The Board awarded the

construction project in May 2014 to Sunram Construction based on its bid of $312,622, the lowest of three bids

received.

Construction of the Highland Ravine Stabilization Project commenced on September 15, 2014. Anticipated to be

completed in one month, an additional month was needed to finish the project due to rain, active groundwater

seepage in both ravine areas, and side slope instability and slumping. The major construction activities included

installation of rock grade control structures in the ravine channels, placement of brush bundles and biologs on the

side slopes, construction of stormwater pond in Ravine 1, replacement of the City’s sanitary sewer, and restoration

of the disturbed construction areas.

Mr. Shoemaker provided a presentation of the project, reviewing the numerous areas in need of stabilization. The

project had many obstacles. Because of the extremely wet conditions, equipment would often get stuck.

Neighbors had numerous concerns throughout the project including views, and impact on wildlife. Some of these

concerns added additional delays to the project. Mr. Shoemaker reviewed a time lapsed photo revealing the

transformation of one area. A check list of restoration items will be addressed in the spring of 2015.

The Board of Managers thanked Ms. Eleria and Mr. Shoemaker for their work on this project.

V. Action Items

A) AR: Approve Minutes of the November 19, 2014 Regular Meeting (Sylvander)

Motion 14-248: Approve Minutes of the November 19, 2014.

Texer/Reider



B) AR: Approve 2015 Partner Grants (Van Patten)

Ms. Van Patten thanked Managers Thienes and Texer for their work on the Partner Grants. At the October 10, 2014

CAC meeting members Michelle Ulrich and Kathryn Swanson were appointed to the Partner Grant Review

Committee. The District received 14 Partner Grant applications during the application period of October 2 -

November 7, 2014. Staff reviewed all applications and made preliminary recommendations.

The 2015 Partner Grants budget is $75,000. On November 18, the Partner Grant Review Committee of Managers

Texer and Thienes and CAC members, Michelle Ulrich and Kathryn Swanson reviewed 2015 CRWD Partner Grant

applications and made recommendations. Some applications were not recommended for funding because of a weaker

connection to CRWD’s stormwater improvement goals as expressed in the 2014-15 Education and Outreach Plan. It

is recommended that the Willow Reserve Cleanup project be funded through the Wetland Restoration budget and that

CRWD provide FMR a $3,500 sponsorship in lieu of funding #12 FMR – Landscape for the River Community

Workshops.

Motion 14-249: Approve 2015 Partner Grants as recommended by the Partner Grant Review Committee and

authorize Administrator to enter into grant agreements with grantee organizations.

Texer/Jones


C) AR: Approve 2015 Special Grants (Zwontizer)

Mr. Zwontizer informed the Board of Managers that the cistern at the Lowertown Ball Park was installed this

week. Mr. Zwontizer shared pictures of the cistern construction and the equipment that will be installed for the

cistern. An educational kiosk will be linked to the cistern to give live up to date information.

Mr. Zwontizer reviewed that for the past several years the District has budgeted funds for budget fund 440 Special

Projects and Grants. The District typically sets a preliminary budget amount and then solicits applications for

projects to fund. Applications for 2015 Special Grant funds were due October 10, 2014. CRWD received 12

project applications totaling $1.67 million.

A review committee consisting of two board members and two Citizen Advisory Committee members met twice

to review applications and develop a funding recommendation. Several projects were identified for funding

through other district programs/initiatives. A few projects were selected to receive the full funding request, while

most projects are being recommended for a portion of their request. In total, $486,267 of the $550,000 available

is recommended for project funding. The remaining funds could be used to supplement projects if additional

opportunities are identified.

After grant funds are awarded, staff will work with applicants to further develop/refine projects so an agreement

can be finalized. The majority of projects this will take place in 2015. At that point applicants can move forward

with their project with the involvement of CRWD staff.

Motion 14-250: Commit $150,000 from the 2016 Special Grants budget for construction of BMPs at Central

High School and approve funding for 2015 Special Grants as follows:

a. Dellwood Gardens - $30,500 for additional design

b. Roseville Parks - $22,410 for Villa Park wetland


c. Harambee Elementary - $55,000 for design and construction

d. St. Paul Port Authority - $150,000 for monitoring, signage, and construction at Midway Stadium

redevelopment site

e. St. Paul Parks - $78,100 for Swede Hollow design finalization

f. St. Paul Public Schools - $40,000 for BMPs at Rondo Education Complex

g. Wilder Square - $110,257 for design and construction

Reider/Thienes


D) AR: Approve Amendment with Houston Engineering for Curtiss Pond Improvement Project

(Fossum).

Mr. Fossum reviewed that at the June 5, 2013 Board meeting the Managers approved the Final Design of the

Curtiss Pond Improvement for an amount not to exceed $51,000. At the March 19, 2014 Board meeting, the

Managers approved Contract Amendment #1 with Houston Engineering for Bidding and Construction

Management for an amount of $49,584, for a total contract amount not to exceed $100,584.

Soils with construction and other debris were found at Curtiss Field during the initial stages of the project.

There was additional time spent by CRWD’s engineer, Houston Engineering, Inc. to determine how to properly

dispose of the debris. Additional engineering costs relative to investigation, identification, removal, and hauling

of regulated fill to a landfill were incurred during the project. Additional soil screening and lab analysis were

also part of this work. These costs were outside the approved scope of work and require a contract amendment.

Motion 14-251: Approve Contract Amendment #2 with Houston Engineering for the Curtiss Pond

Improvement Project for Final Design Engineering and authorize Administrator to execute the

Amendment in an amount of $11,200, for a total contract amount not to exceed $111,784.

Reider/Jones


VI. Unfinished Business

A) FI: Curtiss Pond Improvement Project Update (Fossum)

No update was given.

B) FI: December 17th Annual and Regular Board Meeting Agenda/Format

The Managers reviewed the draft Agenda for December 17th Annual Meeting. The regular meeting will begin

at 5:00p.m. The year in review and 2014 Watershed Steward Awards will begin at approximately 6:00 p.m.

VII. General Information

A) Administrator’s Report

1) Administrator Approved or Executed Agreements

a) None at this time

2) Board Approved or Executed Agreements


a. Memorandum of Understanding with City of Saint Paul Parks and Recreation and Public Works

Department to create a Stormwater Management Master Plan for Como Regional Park.

3) General updates including recent and upcoming meetings and events

a) Winter maintenance training for Saint Paul staff began in October and the final session is scheduled

for December 10.

4) CRWD events and meetings

a) MAWD Annual Conference, December 4 – 6, Arrowwood Conference Center, Alexandria.

b) Next CAC meeting is Wednesday, December 10 from 7:00 – 9:00 p.m., Mr. Thienes will attend

c) The Annual meeting is Wednesday, December 17 from 5:00 – 6:00 p.m. – Note the time change.

d) The CRWD Awards Ceremony is Wednesday, December 17 from 6:000 – 7:00 p.m.

5) Project and Program Updates a. CHS Field – Lowertown Ballpark: CRWD staff conducted focus groups to review text for CHS Field

clean water project signage. The CHS Field rainwater harvesting system, rain gardens, subfield

infiltration system and tree trench projects were included. Text was edited based on citizen feedback

and submitted to City of Saint Paul and the Metropolitan Council.

b. The Project Advisory Team for Community Capacity Survey met for lunch at CRWD on December

3. Representatives from Frogtown Green, Asian Economic Development Association, Payne-Phalen

Council, District Planning Councils Collaborative and Model Cities were in attendance and begin

planning the survey and focus group portions of the survey.

c. Staff Presentations at 2014 MAWD Annual Conference and Trade Show

Thursday, December 4th

Workshop - Watershed Specialist Training

Effective Project and Program Implementation-Nate Zwonitzer, PM

Weighing Implementation Activities, Bob Fossum, AM

Workshop – Basic Watershed Management, The Value of Your Watershed Management Plan, Bob

Fossum

Seminar D-Staff Development, 7:00-8:00 PM

Multiple Uses of Data from an Automated Network in a 6-Mile Urban Stormwater Tunnel, Britta

Suppes

Friday, December 5th

Seminar D – Staff Development, 3:15-4:00PM

Clean Water Plans and Grant Calculator to Prioritize Funding and Outreach to Residents, Gustavo

Castro and Nate Zwonitzer

B) Adjournment

Motion 14-252: Adjournment of the December 3, 2014 Regular Board Meeting at 7:10 p.m.

Texer/Jones

Unanimously Approved

Respectfully submitted,

Michelle Sylvander


DATE: December 12, 2014

TO: CRWD Board of Managers

FROM: Michelle Sylvander, Office Manager

RE: November 2014 Accounts Payable/Receivable

_________________________________________________________________________________

Background

Enclosed is the Accounts Payable for the Month of November 2014. The Accounts Payable report does

not include recurring monthly payables.

Issues

Summary of Accounts Payable/Receivable Report: Accounts Payable $ 469,159.36

Accounts Receivable $ 17,300.00

The District Accountant Redpath was unable to provide a budget report for November. Redpath is in the

process of changing over the accounting software program to Sage 100. Redpath did not want to provide

a report without being able to confirm the amounts. Nancy Martinson from Redpath anticipates attending

the Board of Managers meeting with an updated accounts Payable/Receivable and budget report.

Request Action

Approve November 2014 Accounts Payable/Receivable and direct Treasurer and Board President to

endorse and disperse checks for these payments.

enc: November 2014 Accounts Payable

W:\02 Budget and Finance\Board Memos\Board Memos 2014\BD Memo AP Budget Report 11.14.2014.docx

December 17, 2014

Board Meeting

V. Action Items – B) Accounts

Payable & Budget Update

(Sylvander)


DATE: December 11, 2014 TO: Board of Managers

FROM: Mark Doneux, Administrator RE: Citizen Advisory Committee 2015 Reappointment Recommendation

Background

Regular attendance is a requirement to be a member of the Citizen Advisory Committee in accordance

with their By-Laws. State statute also requires that the Board of Managers must annually appoint the Citizen Advisory Committee.

Issues

The Board of Managers must annually appoint the Citizen Advisory Committee members. In order to maintain an orderly CAC roster and fully comply with state statute the Citizen Advisory Committee has submitted a recommended roster to the Board of Managers. The Board must appoint CAC members for

2015 at the CRWD Annual Meeting on December 17, 2014.

Requested Action

Appoint the following individuals to the District’s Citizen Advisory Committee through December

2015:

David Arbeit, 1384 East Como Blvd., St. Paul, MN 55117 William Barton, 533 Cretin Ave South, St. Paul MN 55116 Pat Byrne, 243 S Lexington Pkwy St. Paul, MN 55104

Steven Duerre, 76 Bates Street, St. Paul, MN 55106 Michael MacDonald, 1391 Almond Ave., St. Paul MN 55108

Ted McCaslin, 1675 Lilac Lane, Mendota Heights, MN 55118 Rick Sanders, 363 S. McCarrons Blvd., Roseville, MN 55113 Kathryn Swanson, 2798 16th Terrence NW, New Brighton, MN 55112

Michelle Ulrich, 1561 Lincoln Ave., St Paul MN 55105 Richard Weil, 25 Charles Ave, St. Paul, MN 55103

Gwen Willems, 1880 Tatum Street Falcon Heights MN 55113

W:\04 Board of Managers\Annual Meetings\2014\Boad Memo - 2015 CAC Reappointments 12-11-14.docx

December 17, 2014

V. Action Items

C) Appoint 2015 Citizen Advisory Committee (Doneux)



TO: CRWD Board of Managers

FROM: Mark Doneux, Administrator RE: Adopt Final 2015 Budget and Certification of Levy

Background

The Board has discussed and reviewed the preliminary 2015 Budget and Tax Levy during several

meetings and workshops this summer. A copy of our summary budget and hearing notice was sent to

the affected cities and Ramsey County officials in August. The Citizen’s Advisory Committee reviewed

and provided comments on the proposed 2015 budget and levy at their August meeting. A duly noticed

Public Hearing was held on August 20th to collect public comment on the proposed 2015 budget and

levy.

Issues

The Board of Managers must adopt a Final 2015 Budget and Levy Certification before the December 30,

2014 deadline. The Board of Managers held a special workshop on June 26th and July 11th to review the

draft budget and levy.

Based on the Board recommendations, the final budget provides $611,700 for Administration, $1,562,772

for Programs, $807,595 for Projects for a total Operations Budget of $2,982,017 and $2,542,231 for

Capital Improvement Projects. This results in a total Preliminary 2015 Budget of $5,524,248. This is an

increase of $1,285,854 from 2014. The proposed 2015 tax levy is $3,404,228. This levy includes

$3,036,117 for the general levy and $368,131 for debt. This levy is $434,970 or 14.65% higher than 2014.

Requested Action

Approve and adopt the Final 2015 Budget and Levy Certification.

enc: Final 2015 CRWD Expenditure, Revenue and Levy Summary (11”x17”)

Draft Levy Certification form

Draft Debt Levy Certification form

Draft Resolution – Adopting 2015 Budget & Levy

W:\02 Budget and Finance\Budget - 2015\Final Levy Certification\Board Memo - Adoption of Final 2015 Budget and Levy - 12-11-14.docx

December 17, 2014 Board Meeting

V. Action Item D) Approve Final

2015 Budget and Levy (Doneux)

Resolution Capitol Region Watershed District

In the matter pertaining to: The 2015 Final Budget and Levy

Board Member: ______________ introduced the following resolution and moved its adoption, seconded by

Board Member ___________________.

WHEREAS, A Board workshop was held June 26th and July 11, 2014 to review the detailed Operations

Budget, CIP and Project Financing Plans and

WHEREAS, At the July 23, 2014 Board meeting, the draft 2015 Work Plan was reviewed, and

WHEREAS, at the CRWD Board of Managers meeting on August 23, 2014 the Preliminary 2015 Budget

and Levy was reviewed and approved for distribution for Public Review and Comment, and

WHEREAS, on August 13, 2014 the Citizens’ Advisory Committee reviewed and recommended adoption

of the budget and levy as presented; and

WHEREAS, a duly noticed Public Hearing was held on August 22, 2014 at 6:00 PM at the Great River

School, 1326 Energy Park Drive with no members of the public present commenting on the budget, and

THEREFORE BE IT RESOLVED that the CRWD Board of Managers approves and adopts the 2015

Preliminary Operations Budget of $2,982,017 and a Capital Improvement Budget of $2,542,231 for a total

budget of $5,524,248.

BE IT FURTHER RESOLVED, the proposed 2015 tax levy is $3,404,248. This levy includes $3,036,117

for the general levy and $368,131 for debt.

Vote: Approved/Denied

*Approval must receive minimum of 3 Yeas

W:\04 Board of Managers\Motions\Resolutions 2014\Resolution 14-xx-xx CRWD Final 2015 Levy.doc

Requested By: Mark Doneux

Recommended for Approval:

Approved by Attorney: N/A

Funding Approved: N/A

Manager Yeas* Nays Absent Abstain

Collins

Texer

Jones

Thienes

Reider

TOTAL

Supporting Documentation Incorporated By Reference

Date Document Prepared By

6/26/14 Prelim. 2015 Work Plan CRWD

7/11/14 Prelim. 2015 Budget and Levy CRWD

7/23/14 Prelim. 2015 Budget and Levy CRWD

8/4/14 Public Notice for Budget Hearing CRWD

8/11/14 Public Notice for Budget Hearing CRWD

8/20/14 Public Review Draft Budget CRWD

9/03/14 Proposed 2015 Budget and Levy CRWD

Resolution # 14-

Date Adopted: December 17, 2014

Resolution Adoption Certified By the Board of Managers:

By: _____________________________________________ Date: December 17, 2014

DATE: December 11, 2014 TO: CRWD Board of Managers FROM: Forrest Kelley, Regulatory and Construction Program Manager RE: Contract Amendment with SRF Consulting for Upper Villa Volume Reduction Project ____________________________________________________________________________________ Background In September 2012, CRWD entered into a contract with SRF Consulting Group for the analysis, design and construction of a volume reduction BMP within the Villa Park subwatershed of Lake McCarrons for $128,000. In April 2014, staff approved Contract Amendment #1 in the amount of $16,104 for the Reuse Feasibility Study in order to assess the costs and benefits of adding a stormwater harvest and reuse for irrigation of the softball field at Upper Villa Park. The project is nearing final design with only the component layout and cost estimates to be finalized. Discussion SRF has submitted a proposed contract and budget amendment for increased costs resulting from work outside of the original project scope, and additional work due to the complexities associated with design and construction of a combined storage, irrigation, and infiltration system. Also included are 4 additional 30 foot soil borings conducted this fall in order to better characterize the soil conditions in the preferred BMP locations. Staff have reviewed the proposal, and find the increased hours and costs to be reasonable for the amount of additional engineering work necessary for the project. Staff worked with SRF to reduce the initially proposed increase from $52,127 down to $29,384. The new total contract amount if approved will be $174,488. Requested Actions Approve Contract Amendment #2 with SRF Consulting Group for the Upper Villa Reuse and Volume Reduction BMP project in an amount not to exceed $29,384. enc: Upper Villa Harvest and Reuse - Lake McCarrons Subwatershed BMP CWP Project Proposed

Contract and Budget Amendment.

December 17, 2014 Regular Board Meeting

V. Action Items E) Approve Contract

Amendment with SRF Consulting for Upper Villa Volume Reduction Project

(Kelley)

W:\06 Projects\McCarrons\Lake McCarrons Subwatershed CWP Grant\Contracting\Brd Memo SRF Contract Amendment2 12-17-14. docx.docx




TO: CRWD Board of Managers and Staff

FROM: Mark Doneux, Administrator

RE: December 17, 2014 Administrator’s Report

1) Administrator Approved or Executed Agreements

a) Stewardship Grant Agreement for the installation of a green roof at 1389 Portland Ave., Saint Paul –

not to exceed $1,500.

2) Board Approved or Executed Agreements

There are no new agreements

3) General updates including recent and upcoming meetings and events

a) The MAWD Annual Conference was December 4 – 6 at Arrowwood Conference Center in Alexandria.

All Board Managers and a majority of CRWD staff attended. CRWD won Project of the Year for the

Green Line Green Infrastructure Project.

4) CRWD events and meetings

a) Next Board meeting is Wednesday, January 7, 2015 from 6:00 – 8:00 p.m.

b) Next CAC meeting is Wednesday, January 14, 2015 from 7:00 – 9:00 p.m.

c) Next Metro MAWD meeting is Tuesday, January 20, 2015 from 7:00 – 9:00 p.m.

W:\04 Board of Managers\Correspondence\Administrator's Report 2014\Administrator's Report 12-17-14.docx

Documents

December 17, 2014 annual meeting packet