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Date: in 12 ptsEducation
and Culture
… in other words
Mobility Tool
2013/2014: transition to E4A
Date: in 12 ptsEducation
and Culture
… in other words
• Objectives of the Mobility tool
– Replace the MS Access database tool
– Follow-up/monitor the implementation of the programme in « real » time
– Link quantitative data (mobility reporting) and qualitative data (participants reports)
2013/2014: transition to E4A
Date: in 12 ptsEducation
and Culture
… in other words
• Objectives of the Mobility tool
– Support to HEIs :
o To assess their performance
o To receive feedback from their outgoing & incoming students
o Statistics
o Together with the EACEA charter database, support NAs to monitor the implementation of the Charter at national, regional, local and institutional levels
– Integrate financial management (E4ALink) and mobility management (Mobility Tool)
2013/2014: transition to E4A
Date: in 12 ptsEducation
and Culture
2013/2014: transition to E4A
Calendar of Mobility Tool implementationCalendar of Mobility Tool implementation
« Test » release available to NAs: Since 07/05/2013
Training to NAs: June 2013
Documentation: 01/06/2013
1st "Production" release: 01/07/2013
3 project types: HEI mobility, placement consortia, IPs
2nd "Production" release: 01/10/2013
Participant reports and Erasmus Charter data for partners available
3rd "Production" release: 16/12/2013
NA validation procedure and extra links with LLPLink available
Application Form
LLPLink Mobility Tool
5
Data flow
LLPLink
Project
Project data+ Benef. Contact
Project
Project data+ Benef. Contact
Benef. Report RequestBenef. Report Request
Does Beneficiary profile exist?
Yes – OKNo – Profile automatically
created based on e-mail
Does Beneficiary profile exist?
Yes – OKNo – Profile automatically
created based on e-mail
DataData
Beneficiary User
Creation from LLPLink
Beneficiary User
• View and Edit Project information• Manage and add other Beneficiary users (e.g.
delegation purposes)• Manage and add Partners • Create and manage Mobilities • Manage Participant Reports• Finalise project -> budget summary
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Project content
Mobilities
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Partners
Budgets
Beneficiary
+ Partners
Mobility grant budget
Organisation of Mobility budget
Total Grant €
Reports
IP
HEI
Consortia
SMS:
SMP
STA
STT
IP
SMP
Teaching
Staff
Student
Student
Student
Teaching staff Student
Workflow – Management
Mobility Tool
Beneficiary User
.CSVExport Data
Import Data
View + manage project info
e.g. Excel
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Workflow – Participant Report
Mobility Tool
EU SurveySend report request
Fill in + Submit
Participant
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Reporting
• Participant report– Filled in by the participants– Email sent automatically at the end of the mobility– Report filled in online using EU Survey– Results viewable in Mobility Tool
• Budget summary– Virtual Beneficiary Report: budget summary
transferred from Mobility Tool to LLPLink
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Project Budget
Organisation of Mobility Budget Mobility Grant Budget
Funds (organisation & management of project) used by Beneficiary organisation.
-Travel -Subsistence-Special needs supplement
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StudentMobility
Logging in
• Log in via ECAS
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View Project Details
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View project updates list
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Partners
• Partner screen
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Adding a Partner
• Partner screen
* = Mandatory fields
Add contact details
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Copy ERA ID
Adding a mobility
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Add mobilities
Create mobilities manually or import from
external data source
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Import mobilities
Import the mobilities (Beneficiary user)
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HEI budget
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IP budget
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QUESTIONS & ANSWERS
24
