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Data Warehouse for GAAP Reporting Amy Ahearn, Data Warehouse Developer/Analyst Kelly Cox, Assoc. Dir., FS / Accounting Chancellors Office April 24, 2015 Slide 2 Learning Objectives Know the Changes in Data Warehouse 11G Apply the New Functionality Utilize Tips & Tricks to Gain Efficiency Prepare Certain Prepared by Client (PBC) Schedules using Data Warehouse April 2015Year-End GAAP Training2 Slide 3 Data Warehouse 11G Changes Look & Feel Navigation Change in nomenclature Added functionality & tools April 2015Year-End GAAP Training3 Slide 4 Look & Feel Changes Recent shows the last 6 reports run in clockwise order April 2015Year-End GAAP Training4 Slide 5 Navigation Navigation is now a dropdown menu April 2015Year-End GAAP Training5 Slide 6 Nomenclature April 2015 Apply has replaced Go on each of the pages Reset will reset to last applied values, default values or will clear all values Year-End GAAP Training6 Slide 7 Nomenclature (cont.) Customization replaces Default April 2015Year-End GAAP Training7 Slide 8 Added Functionality & Tools Can sort any column or drill down April 2015Year End Training 20158 Slide 9 Added Functionality & Tools (cont.) April 2014Year End Training 20159 Breadcrumb Navigation Slide 10 Added Functionality & Tools (cont.) Enhanced Search functionality by unchecking Match Case & changing the criteria to Contains- maximum results April 2015Year End Training 201510 Slide 11 Added Functionality & Tools Pivots Users have the ability to create pivots in reports & drill downs Right Click Or Drag & drop April 2015Year-End GAAP Training11 Slide 12 Added Functionality & Tools Sections Users have the ability to create sections in reports & drill downs Right Click Or Drag & drop April 2015Year-End GAAP Training12 Slide 13 Added Functionality & Tools Include column Users have the ability to include columns into reports & drill downs Right Click to & select column(s) to include *there are some limitations i.e. you cannot add in calculated fields available in other views on the same report. Static fields (i.e. CF, Jrnl IDs, etc.) work well April 2015Year-End GAAP Training13 Slide 14 Added Functionality & Tools Exclude column Users have the ability to exclude columns on reports & drill downs Users can save reports that have included/excluded columns Drill downs cannot be saved as defaults as they are dynamic Included columns can be used as pivots/sections & saved Drill downs cannot save pivots/sections April 2015Year-End GAAP Training14 Slide 15 PBC 94 Accounts Payable Lead sheet Purpose: To provide analysis by Net Asset Category for the GAAP acct 712101 FIRMS-GAAP GAAP Summary Report Filters: Fiscal Year 2013 Period Between 0 998 Account : 712101 Columns: Account Account Fdescr (drill on Acct) April 2015Year-End GAAP Training15 Slide 16 FIRMS GAAP Dashboard GAAP Summary GAAP Summary by Fiscal Year GAAP Actuals April 2015Year-End GAAP Training16 Slide 17 GAAP Summary Demo GAAP Summary by Class GAAP Summary By Net Asset Category GAAP Summary BY GAAP Balance GAAP Summary By PERIOD GAAP Summary By Fiscal Year April 2015Year-End GAAP Training17 Slide 18 GAAP Summary Report 2 April 2015Year-End GAAP Training18 Slide 19 GAAP Actuals Demo Different between GAAP adjusts and Feeds April 2015Year-End GAAP Training19 Slide 20 April 2015Year-End GAAP Training20 PBC 94 Accounts Payable Lead sheet **Lead Sheet Summary Report (PBC #22 Report CSUFS169) is tied to the DW GAAP Summary** Slide 21 April 2015Year-End GAAP Training21 PBC 94 Accounts Payable Lead sheet New view: SCO and CSU Fund. Problem seen between 881 and 891. Amount ties to Original Schedule Slide 22 PBC 139 Auxiliary Enterprise Expense Purpose: To create the actual PBC detail listing of the components of auxiliary enterprise expenses. FIRMS-GAAP GAAP Actuals Report Filters: Fiscal Year 2013 Period Between 1 998 Program Code: 20 Account : 722001-722006 April 2015Year-End GAAP Training22 Slide 23 PBC 139 Auxiliary Enterprise Expense (cont.) Download data results to be submitted to KPMG as PBC 139 But FIRST! Tie it out PIVOT by Account Tie out to Lead Sheet Summary (Report CSUFS167) April 2015Year-End GAAP Training23 Slide 24 April 2015Year-End GAAP Training24 PBC 139 Auxiliary Enterprise Expense (cont.) Slide 25 FIRMS-GAAP GAAP Summary by Fiscal Year Added Columns: Class Fdescr Acct Descr (drill on Acct) Prog Fdescr April 2015Year-End GAAP Training25 Slide 26 PBC 46 Cash Leadsheet Purpose: To create the actual PBC cash lead sheet. FIRMS-GAAP FIRMS Summary (3 Columns) Report Filters: Fiscal Year 2013 Period: 12 FOC: 101004 & 101006 (which includes both cash and cash equivalents, current and non-current) April 2015Year-End GAAP Training26 Slide 27 PBC 46 Cash Leadsheet Legal Balance April 2015Year-End GAAP Training27 Slide 28 PBC 46 Cash Leadsheet GAAP ADJ Purpose: To create the actual PBC cash lead sheet with GAAP Adjustments FIRMS-GAAP GAAP Actuals Report Filters: Fiscal Year 2013 Period: 998-998 Acct: 711101 & 711201 (which includes both cash and cash equivalents, current and non-current) April 2015Year-End GAAP Training28 Slide 29 PBC 46 Cash Leadsheet GAAP ADJ (cont.) April 2015Year-End GAAP Training29 Slide 30 PBC 46 Cash Leadsheet-Final Populate data results(Legal balance and GAAP ADJs) on Cash Leadsheet to be submitted to KPMG as PBC 46 But FIRST! Tie it out Lead Sheet Summary (Report CSUFS167) April 2015Year-End GAAP Training30 Slide 31 PBC 46 Cash Leadsheet-Final (cont.) April 2015Year-End GAAP Training31 Slide 32 www.calstate.edu April 2015Year-End GAAP Training32