Dapa Team Consolidated - · PDF fileDapa Team Consolidated Accomplishment Reports DAPA TEAM, Dapa, Surigao del Norte DSWD-13 KC-NCDDP July 2014 . ... Barangay Profile pro forma to

Dapa Team Consolidated Monthly Accomplishment Reports

DAPA TEAM, Dapa, Surigao del Norte DSWD-13 KC-NCDDP

July 2014

Accomplishment Report for the Month of July 2014 ⌠Dapa Team⌡ Dapa, Surigao del Norte Page 1 of 16

Department of Social Welfare and Development Field Office, Caraga Region

Kapit-Bisig Laban sa Kahirapan – Comprehensive and Integrated Delivery of Social Services – National Community

Driven Development Program (KC-NCDDP)

Field Accomplishments for the Month of July 2014

Narrative Report on Field (July 14-28, 2014)

Based on the July 2014 monthly work plan for field activities, the team has come up with the following accomplishments: 1. Social Investigation to area

The 10 Community Empowerment Facilitators (CEF) were formally deployed to 29

barangays of the municipality starting July 18 – 25, 2014 for the social investigation. They conducted key informant interview to barngay officials. The Technical Facilitators (TF) were also visited some hardware/business enterprises within the center of the municipality to gather needed data relative to infrastructure support and facilities.

Based on the needed information from

the Municipal Profile and Barangay Profile pro-forma, the team gathered data from the municipal and barangay offices. Among the important data that were collected at the municipal level were the draft 2012-2020 Municipal Comprehensive Land Use Plan (MCLUP), Municipal Comprehensive Development Plan (MCDP), 2014 Annual Investment Plan (AIP) for 20% Development Fund and Local Poverty Reduction Action Plan (LPRAP) 2014-2017. The team also gathered other health profiles from the Municipal Health Office.

At the barangay level, the CEFs collected few outdated Barangay Development Plans

(BDP) such as Barangay Jubang and Cabawa, and the 2014 Annual Investment Plans (AIP) of all barangays.

2. Courtesy calls with team to MLGU and BLGUs key officials

a. Courtesy meeting with MSWDO and Municipal PNP Chief

The team formally met the Municipal Social Welfare and Development Officer

(MSWDO) Nancybelle D. Trazares and DSWD-13 4Ps Municipal Link Caryl Kate T. Orquina

just after the team’s first dock at Dapa Port on Sunday, July 13, 2014.

Key informants interview by CEF Charlie (left in black polo) to barangay officials of Cabawa lead by Punong Barangay Franchiquito Esparago (center in green polo) held at Alliance Building, Dapa, SDN on July 24, 2014.


Lead by MSWDO Nancybelle D. Trazares, the team performed courtesy visit with

the Municipal Police Station OIC PINSP Elmer Dela Victoria Ligalig on the same day.

b. Courtesy meeting with

Mayor Yulie Y. Ruaya

and municipal officials

and employees

The team paid courtesy

visit to Municipal Mayor Yulie Y.

Ruaya on July 14, 2014 who formally

welcomed the team during the flag

ceremony program. A formal talk

followed at her office on the same day

together with the team, the MSWDO,

SB Peter Jade Ruaya.

The Area Coordinator (AC) Technical Facilitators (TF) with Finance Facilitators (FF)

performed special courtesy visit to Municipal Budget Office, Municipal Engineering Office,

Municipal Accounting Office, Municipal Planning and Development Office, Municipal Treasury

Office, and Municipal Human Resources Management and Development Office on the same

day.

With MSWDO Trazares, the AC attended the SB session on July 14 and presented

very brief discussion on KC-NCDDP for the approval

of the SB resolutions 99 and 100.

c. Courtesy meeting with BLGU officials

The 10 CEFs conducted courtesy call which

started on July 18, 2014 at the mainland barangays due unfavorable weather and security condition. Later, after ensuring peace and order situation from MSWDO and municipal PNP with favorable weather within the municipality, the CEFs were deployed to the island barangays.

The team pose with MSWDO Trazares (5th from left) and PINSP Ligalig (6th from left) during a courtesy call on July 13, 2014.

The team during a courtesy call with Mayor Yulie Ruaya (center) with SB Peter Jade Rauya (standing in green t-shirt beside Mayor Ruaya)

Setting from right are CEF Nelmar, Engr

Angie and CEF Peactche with Barangay

officials of Consolacion during a courtesy

meeting.


The CEFs presented the introduction letter signed by Mayor Ruaya to Punong Barangays during the first visit to their assigned barangays which served as the official presentation of the team especially the assigned CEFs to barangay.

3. Follow-up MLGU submission of Enrollment Forms and requirements

The team follow-up the MLGU completion of its enrollment for KC-NCDDP. On July 22, the team sent communication letter to Mayor’s office and copy furnished to MPDO, MSWDO, MLGOO, Budget and Accounting offices asking the copies of CLUP, CDP, AIP, MDC resolution, and fare matrix and other documents needed for the enrollment requirements.

The following documents are submitted to RPMO on July 25, 2014 thru Ms. Caroline

Catalan:

a) SB Resolution No. 99 series of 2014 dated July 14, 2014. Resolution expressing commitment and support to the KC-NCDDP under the Department of Social Welfare and Development for KC-NCDDP implementation.

b) SB Resolution No. 100 series of 2014 dated July 14, 2014. Resolution authorizing the Local Chief Executive, Hon. Yulie Y. Ruaya, to enter and sign Memorandum of Agreement (MOA) in behalf of the LGU Dapa, Surigao del Norte and between the DSWD for the implementation of KC-NCDDP.

c) Letter of intent from the Office of the Municipal Mayor Yulie Y. Ruaya dated June 10, 2014 d) Executive Order No. 017 series of 2014 dated June 15, 2014. Adopting the strategy on

convergence of DWSD Core Social Protection Program and unifying the Municipal Advisory Committee (MAC) and Municipal Inter-Agency Committee (MIAC) into Municipal Convergence Advisory Committee (MCAC). List of members composing MCAC.

e) Executive Order No. 016 series of 2014 dated June 15, 2014. Providing municipal space with complete facilities at 2nd floor multi-purpose building (newly constructed) for the purpose of KC-NCDDP project under Department of Social Welfare and Development.

f) Executive Order No. 015 series of 2014 dated June 10, 2014. An order creating and constituting the Municipal Coordinating Team (MCT) for the Kapit-Bisig Laban sa Kahirapan-Comprehensive and Integrated Delivery of Social Services-National Community Driven Development Program (Kalahi-CIDSS-NCDDP) under the Department of Social Welfare and Development. List of members composing MCT.

g) Executive Order No. series of 2013 dated July 2, 2013. Designation of the Municipal Gender and Development (GAD) focal person of the Municipality of Dapa, Surigao del Norte. The MSDWDO Nancybelle D. Trazares as the GAD Focal Person.

h) Special Order series of 2014 dated April 8, 2014. Designation of Eusebio I. Ruaya as the Municipal Disaster Risk Reduction and Management Officer (MDRRMO).

i) Municipal LGU Enrollment Form dated June 15, 2014. j) Local Poverty Reduction Action Plan (LPRAP) FY: 2014 – 2017.

The ongoing completion of the KC-NCDDP office space in Dapa, Surigao del Norte as one of the local counterpart contribution of LGU Dapa


Part of the follow up activity on the commitment of the MLGU to provide the counterpart contribution includes the MLGU pledge to provide the conducive office space which is located at the 2nd floor nearby the municipal police station.

4. Team meetings (weekly/ monthly) a. Regular ACT meeting

The team conducted regular ACT meetings

on July 14, 15, 16, 17, 21, 25 and 28. On the July

14, the main agenda was the municipal orientation

facilitated by MSWDO Trazares who provided brief

orientation about the municipality of Dapa and

assisted the division of the staff on areas of

assignment. The fair arrangement of the area

division for the CEFs, TF and FF was done through

drawing of lots/ raffle.

On July 15, the

main agenda was the brief

reflection session with

Engr. Sumagang and team

during the PPA workshop

and follow up reflection

session on the following

day, June 16 with

discussion on the next

target activities of the week

and preparation for the

DTRs/ Accomplishments

reports.

A pre-deployment orientation to barangays was the main agenda of the team meeting

on July 17, 2014. The MSWDO Trazares and HRMO Bernadette S. Porpayas presented some

important reminders about the do’s and don’t’s on

the proper dealings with the communities/people

in the barangays. The team also review of

Barangay Profile pro forma to clear some

important details needed in the profile.

On July 21, another ACT meeting

conducted with the main agenda on reflection

session, staff field updates during the courtesy

meetings and conducting the social investigation

(SI) issues and concerns, targets and agreements

for the submission of the narrative reports.

The team discussed on July 25 meeting the

Social Investigation (SI) narrative report suggested

format and barangay profiling coaching session, information and agreements for the general

staff meeting on July 30.

Raffle for area of assignment. Members of the team during the casting lot to determine their assigned barangays

Team’s brief reflection session with Engr. Sumagang, Ms. Catalan and Ms. Bacus.

Pre-deployment orientation to barangay with MSWDO Trazares and HRMO Porpayas


The team conducted another ACT meeting on July 28 for the monthly planning, preparation for the accomplishment reports, and tasking for the supplies, reminders for the submission of the reports.

b. Special meetings with DAC/TF and MFA/FF

A special meeting were conducted with AC, TF, FF last July 25. The purposed of the special-close door meeting is to ensure proper team management, team’ internal arrangements for the completion of the field activity notice information request (FANIR) and field activity report of accomplishment (FARA) as tool for the team monitoring. The meeting also discussed personal evaluations and learning/encouragement sessions; reviewed of the IPCRs; agreements for the submission of feedback reports.

5. Other Area meetings/ activities a. Attendance to Flag ceremonies/ flag retreat

It has been the custom of the team since July 14 to join during the flag ceremonies

every Monday and flag retreat every Friday of the week.

b. Brief orientation on KC-NCDDP and Potential Problem Analysis (PPA) The team participated the brief KC-NCDDP and PPA workshop on July 15, 2014 with

Engr. Macrino Sumagang, Ms. Caroline Catalan, and Ms. Lorna Bacus. The activity attended by the municipal office heads, municipal officials and Punong Barangays of the 29 barangays. The main output of the activity were the presentation of the KC-NCDDP, the official introduction of the team to barangay officials, and the PPA workshop output.

c. Coordination for the MLGU work and financial plan

A coordination meeting with the MLGU finance team was conducted on July 24, 2014

as a response to the invitation letter dated July 23 for a finance meeting. It was attended/facilitated by the MGLU finance meeting with MSWDO Trazares, Municipal Budget Officer Zosima M. Cuizon, Municipal Accountant Marry Anne Uy Coro and OIC Municipal Treasurer Ilsara B. Andales for the review and finalization of the Work & Financial Plan (WFP). The AC and FF joined the meeting to formally facilitate the WFP completion which was finally approved on the said day.

Presentation of team to participants of the brief KC-NCDDP orientation and PPA workshop.


d. Attended the Municipal Convergence Action Committee (MCAC) meeting

The team joined the MCAC meeting last July 21, 2014. The team presented the brief

orientation about the KC-NCDDP to members of the MCAC chaired by MSWDO Trazares;

introduced the team and assigned barangays to the MCAC; and provided brief updates of

team’s activities.

e. Participated the Internal Municipal Action Team (MAT) meeting

On July 21, the team met for the MAT where they formally introduced with the DSWD’s convergence team composed of 4Ps and SLP staff assigned in Dapa. Among the significant discussion on the meeting were the orientation about the convergence, municipal transition plan (MTP), and OPCR.

6. Other Unplanned Activities Undertaken

a. Coordination with MSWDO and PNP for Red Alert Status With the security alert status in

the municipality, the team closely coordinated with MSWDO and municipal PNP for the security updates.

The team sent to PINSP Elmer Dela

Victoria Ligalig the letter and complete

directory of team and contact numbers

for direct communication dissemination

in terms of security updates with team

members and PNP.

b. Creation and updating of social media accounts The team created the facebook

page at http://facebook.com/teamdapa posting the activity photos of the team. A google account was also created using the e-mail: [email protected]. The social media are utilize to disseminate relevant information about the updates of the KC-NCDDP particularly in the Municipality of Dapa.

7. Report preparation and submission of (weekly & monthly status report)

The staff prepared their own reports based on the personal journal they maintained.

The narrative reports of the CEFs were submitted to RPMO via e-mail on July 23. Every staff

prepared and submit DTRs/Accomplishment Reports on July 15 which was sent to RPMO via

LBC dated July 18, 2014 while the July 31, 2015 DTRs/Accomplishment Report was

personally submitted on August 1, 2014.

http://facebook.com/teamdapa

mailto:[email protected]


Cumulative Accomplishment Report Matrix for July 1-31, 2014

Activity Date (Day) Output

1. Human Resources Development Unit (HRDU) Orientation

July 1 (Tuesday)

Attended the HRDU orientation with Ms. Rosalie L. Vasquez, Administrative Officer II of the HRDU. The orientation focused on the terms and condition set in the Memorandum of Agreement (MOA) signed between the contracted staff to DSWD Caraga and the standard office procedures.

2. KC-NCDDP Program Orientation

July 2 (Wednesday)

Attended the KC-NCDDP program orientation led by Ms. Elsa S. Montemor, the Program Coordinator on Community Driven Development Program and Engr. Macrino Sumagang, the Regional Infrastructure Specialist. The highlights of the orientation were on the brief background of the KC-NCDDP program, local counterpart among others.

3. Workshop on monthly work plan preparation

July 3 (Thursday)

Attended the workshop on work plan preparation and drafted a work plan for the month of July.

4. Staff meeting for the assignment areas

July 4 (Friday)

Meet the members of the team and come up with a team directory (complete name, address, birthday, age, contact number, e-mail, and religious affiliation).

5. Workshop on Individual Performance Contract Review (IPCR)

July 7 (Monday)

Attended the workshop on IPCR and come up with a draft IPCR. Reviewed the TOR.

6. Finalization and submission of work plan for July

July 8 (Tuesday)

Submitted the work plan for the month of July 2014.

7. Finalization and submission of IPCR

July 9 (Wednesday)

Submitted IPCR for the period of July-December 2014.

8. Area Coordinating Team (ACT) meeting and planning

July 10 (Thursday)

Presented, consolidated and finalized the team’s work plan for 2014. Agreement of the time departure for deployment to Dapa, Surigao del Norte.

9. Introductory letter and preparation for deployment

July 11 (Friday)

Secured an introduction letter with complete list of team members (15 staff) from HRDU.

10. Creation and updating of team’s social media and google accounts

July 7 Created facebook page administrator team by CEF Harold A. Apat on July 7, 2014 with Engr. Angelie S. Morgado for regularly posting of activity photos and updating at KC NCDDP Team DAPA located at https://www.facebook.com/teamdapa Created team’s official google account: [email protected] on July 9, 2014.

https://www.facebook.com/teamdapa

mailto:[email protected]



11. Deployment to Dapa, Surigao del Norte

July 13 (Sunday)

Team travelled to Dapa, SDN. Majority of the team met at Butuan City bus terminal at one o’clock in the morning and arrived in Surigao City transport terminal at about 4:00 am. At Pantalan 2, the team ride in LPQ boat (lantsa/ ferry boat) which sailed around 6:00 am and arrived Dapa around 9:00 am. Conducted courtesy meeting with MSWDO Nancybelle D. Trazares, Pantawid Municipal Link Carl and PINSP Elmer Dela Victoria Ligalig, the OIC of Municipal Police Station.

12. Courtesy visits to MLGU officials and employees

July 14 (Monday)

Formal introduction of the team members to the MLGU officials during the flag ceremony. Courtesy visit to municipal head offices of budget, accounting, planning & development/ assessor, treasurer, human resources management, engineering. Attended the SB session around 2:00 pm at SB session hall with MSWDO Trazares.

13. Municipal Orientation for team

July 14 (Monday)

MSWDO provided brief orientation about the municipality of Dapa and assisted the division of the staff on areas of assignment Division of the CEF, DAC and MFA/CFF areas on their area / barangay of assignment was agreed thru raffle/ drawing of lots. For CEFs the following were the agreed area of assignments:

1.) Nelmar C. Gomez (CEF) – 2 barangays: Corregidor (farthest isolated island) & Poblacion 13 (mainland)

2.) Harold A. Apat (CEF) – 3 barangays: San Carlos (island), Poblacion 10 (mainland), & Poblacion 11 (mainland)

3.) Michael Jade Vincent G. Delarmente (CEF) – 3 barangays: Dagohoy (island), Monserat (island), & Poblacion 2 (mainland)

4.) Peactche T. Cepeda (CEF) – 3 barangays: Consolacion (island), Sta. Felomina (island), & Poblacion 3 (mainland)

5.) Jayvee C. Lao (CEF) – 3 barangays: San Miguel (island), Union (mainland/coastal), & Poblacion 4 (mainland)

6.) Rohaida M. Hassan (CEF) – 3 barangays: Bagacay (island), Don Paulino (mainland/ coastal), & Poblacion 4 (mainland)

7.) Violeta G. Namoc (CEF) – 3 barangays: Buenavista (island), Poblacion 9, & Poblacion 12 (mainland)



8.) Neriza P. Alalan (CEF) – Cambas-ac (island), Poblacion 1, & Poblacion 6 (mainland)

9.) Charlie R. de Jesus (CEF)– 3 barangays: Osmeṅa (mainland), Cabawa (island), & Poblacion 7

10.) Jerry Jay C. Galan (CEF)– 3 barangays: Jubang (mainland/coastal), Sta. Fe (mainland/coastal),

Engr. Angelie S. Morgado (DAC) and Keeven Jann L. Vercide (MFA) have 7 poblacion, 2 mainland and 5 island barangays while Engr. Guil Lou dela Peṅa (DAC) and Janice C. Maghanoy agreed to have 6 poblacion, 2 mainland, and 7 islands.

14. Sangguniang Bayan (SB) session

July 14 (Monday)

Presented the brief KC-NCDDP to members of the Sangguniang Bayan and coordinated for the MLGU enrolment requirement.

15. Brief orientation on KC-NCDDP and Potential Problem Analysis (PPA)

July 15 (Tuesday)

Brief reflection session with Engr. Macrino Sumagang, Ms. Caroline Catalan, and Ms. Lorna Bacus. Meeting with the MLGU officials and Punong Barangays.

16. Team meeting and report preparation

July 16 (Wednesday)

Reflection session with the team. DTR/Accomplishment review and signing.

17. Coordination with MSWDO for the deployment of the CEF

July 16 (Wednesday)

Introduction letter signed by Mayor Yulie Y. Ruaya for the assigned CEF to the 29 Punong Barangay.

18. Gathering of directory names of BLGU officials

July 16 (Wednesday)

Sent request letter to MLGOO V Ian Jun A. Gesta for the certified and complete list of the BLGU officials. Provision of the certified and complete list of BLGU officials copy from COMELEC with their brief profile and contacts from MLGOO.

19. Coordination for the MLGU work and financial plan

July 16 (Wednesday)

MLGU work and financial is drafted with the support of the MAF/CFF Keevin Vercide and Janice Maghanoy.

20. Barangay deployment orientation

July 17 (Thursday)

Reminders set by MSWDO Trazares and HRMO Bernadette S. Porpayas on the proper dealings with the communities/people in the barangays. Review of Barangay Profile pro forma with team. Distribution of the introduction letter to the CEFs for the Punong Barangays.



21. Coordination with MSWDO and PNP for Red Alert Status

July 17 (Thursday)

Sent to PINSP Elmer Dela Victoria Ligalig the letter and complete directory of team and contact numbers for direct communication dissemination in terms of security updates with team members and PNP.

22. Submission of the DTRs/Accomplishments Reports

July 18 (Friday)

Sent the reports via LBC, Dapa branch to DSWD-Caraga.

23. Gathering of the MLGU Directory

July 18 (Friday)

Sent request letter to SB Office requesting the complete list of SB members and its committees. Obtained list of elected officials (July 1, 2013 – June 30, 2016) from the HRMO and Committee Chairmanship (2013-2016) from SB office.

24. Attended the Municipal Convergence Action Committee (MCAC) meeting

July 21 (Monday)

Presented the brief orientation about the KC-NCDDP to members of the MCAC; introduced the team and assigned barangays to the MCAC; and provided brief updates of team’s activities.

25. Attended internal Municipal Action Team (MAT) meeting

July 21 (Monday)

Formally introduced the team with 4Ps and SLP staff assigned in Dapa; oriented about the convergence, municipal transition plan (MTP), and OPCR.

26. ACT meeting re: reflection session, staff updates, targets & agreements

July 21 (Monday)

Learning-reflection; presentation of updates per staff with issues and concern Agreement: submission of the narrative reports Tasking: DAC – inquiry of the office completion; MAF/Janice – check the logbook; DAC/Angie - photo documenter/social media manager; CEF/Peactche & Nelmar - next minutes documenter

27. Follow up enrollment requirements by sending communications to Mayor’s Office cc: MPDO, MSWDO, MLGOO, Budget and Accounting offices

July 22 (Tuesday)

Sent letter to Mayor’s office cc: MPDO, MSWDO, MLGOO, Budget and Accounting offices asking the copies of CLUP, CDP, AIP, MDC resolution, and fare matrix.

28. Sent communication letter inviting MPDC, Budget, Accounting and MSDWO for the finance meeting

July 23 (Wednesday)

Furnished invitation letter for a MLGU finance meeting to MPDC, Budget, Accounting and MSDWO

29. Drafted proposal for supplies/materials provision

July 23 (Wednesday)

Outlined proposal for submission to RPMO entitled Provision of Office Materials/Supplies for KC-NCDDP of Dapa Office



30. Visited LPRAP Focal Person

July 23 (Wednesday)

Got Local Poverty Reduction Action Plan (LPRAP) 2014 - 2017 copies from MLGU focal person Mr. Roger Diaz.

31. Reproduced and filed enrollment requirements

July 23 (Wednesday)

Photocopied the gathered enrollment requirements for submission to RPMO and for office file.

32. Facilitated MLGU Finance meeting with MSWDO, Budget Officer, Accountant and Treasurer and finalization of the Work & Financial Plan

July 24 (Thursday)

Attended/facilitated the MGLU finance meeting with MSWDO, Budget Officer, Accountant and Treasurer for the review and finalization of the Work & Financial Plan (WFP).

33. Facilitate ACT meeting re: Social Investigation (SI) report and barangay profiling coaching session, info & agreements for the general staff meeting on July 30

July 25 (Friday)

Conducted coaching on the preparation of SI reports of CEFs and DACs. Agreement for submission of partial SI reports of CEFs and barangay profile

34. Special / close door meetings with DAC and MAF

July 25 (Friday)

Conducted special meetings with DAC and MAF for the team’ internal arrangements for FANIR/FARA; personal evaluations and learning/encouragement sessions; reviewed of the IPCRs; agreements for the submission of feedback reports.

35. Facilitated ACT meeting re: monthly work planning, submission of partial SI report & barangay profiling

July 28 (Monday)

Presentation of brief staff updates to MSWDO; monthly submission of proposed work plan; reminders for SI report and general staff meeting on July 30; tasking: DAC for gathering of CLUP, AIP & CDP copies, MAF for Mayor’s signature of WFP

36. Attended the Mid-year Assessment Planning cum KC-NCDDP general staff meeting at LJ Mega Convention Center, Butuan City

July 31 (Thursday)

RPMO updates on KC-NCDDP, 1st semester Regional Accomplishment Report by M&E Officer IV Edward John C. Ty, Updating Status of Targets/Deliverables for the month of July 2014 by RCDS Elsa S. Montemor; Orientation on DSWD Core Programs (Pantawid and Sustainable Livelihood) by Roy Serdeṅa; Orientation on KC-DFAT (AusAID) Project implementation mechanism by RCIS Engr Macrino L. Sumagang; 2nd semester RMPO directives & targets by DRPM Ester V. Villamor; Open forum for issues and concern; and TNA brief presentation by Ms. Brobelene.

37. Monitored the staff on the field/ barangays and trip to Dapa

July 22-31 Regularly checked Field Activity Notice Information Report (FANIR) & Field Activity Report of Accomplishments (FARA) of staff Travelling monitor of staff to Dapa from Butuan



38. Team’s social media monitoring

July 21-31 Regularly check the facebook page of the KC-NCDDP Dapa and check e-mail for updates.

39. Review of Staff DTRs/Accomplishment Reports (July 16-31)

July 31 Check staff the 14 staff DTRs/Accomplishment Reports and signed it.

Identified Issues, Concern, Actions & Recommendations

The team had encountered the following issues and concern with action taken and recommendations for considerations:

Activities undertaken

Issues and Concerns Actions Taken Recommendations

Coordination with MLGU for the enrollment requirements and local counterpart contribution

Delay signatures of the SB resolution due to conflict of schedule of the signatories.

Not ready office space for staff meeting and other significant office works.

Constant visit and inquire updates to SB office on the completeness of two (2) SB resolutions.

Utilized the space in Alliance Building (Community e-Center) as temporary office space with chairs, tables, conform room, and aircon.

Mayor’s office has already instructed the Municipal Engineer’s Office for the completion of the office with tile setting of floor, setting up of aircon, provision of chairs, computers, printers, scanner and other needed facilities.

Always provide good rapport and clear communication with the SB members, MLGU officials, and all concerned office staff.

Help maintain the cleanliness and usability of the temporary office.

Ensure the MLGU’s local counterpart contribution (LCC) are properly accounted/ included in the work and financial plan.

Update the Mayor’s office of the LCC provision and utilization.

Document the commitment and willingness of the MLGU officials for the counterpart sharing.

Follow-up enrollment requirements and local counterpart contribution with MLGU

Unavailability of the some needed documents for enrollment requirements like CLUP, CDP, or AIP

Got alternative enrollment requirements like LPRAP from focal person Roger Diaz on July 23.

Sent communication letter requesting the Mayor cc:

Encouraged the concerned agencies to have electronic copies of important documents to other office computers to




due to the absence of MPDC and MLGOO who attended official activities.

MPDC, MBO, MAO, MTO, and MSDWO to submit the needed enrollment requirements.

Constant follow-up to concerned offices.

be easily retrieved whenever needed

Urged them to assigned technical person to access the documents.

KC-NCDDP Brief Orientation and Potential Problem Analysis (PPA)

Not all Punong Barangays, SB members, and MLGU heads participated on the brief orientation and PPA workshop. Disappointment of former Mayor Peter Ruaya on Kalahi-CIDSS prior to KC-NCDDP enrollment due to prioritization of MLGU to Kalahi program via raffle/drawing of lots.

Encouraged the MSWDO Nancybelle D. Tranzares to lead the workshop activity.

Explained to the former Mayor Peter about the prioritization and selection process of the DSWD that was made before with the new process.

Issuance of the Executive Order mandating the Punong Barangays, MLGU department heads to participate in KC-NCDDP activities.

Regularly update the Mayor’s office about KC-NCDDP enrollment and during the project implementation.

Deployment of CEFs to assigned barangays

Reported security alert. The MSWDO Nancybelle D. Tranzarez advised the team to return to the office due to RED ALERT status.

Lack of office supplies for the reproduction of the Barangay Profiling.

Delayed issuance of CEF’s introduction letter to the BLGU signed by the Mayor due to hectic of schedule.

Immediately advised the members of the team to stay in the office.

Informed the RPMO via text messages on the security updates.

Requested the MSWDO to use their printer/Xerox for the photocopy of the Barangay Profile pro format and asked bond papers and fasteners.

Drafted the intro letter in cooperation with MSWDO

Always validate the security red alert from the authorities.

Always seek security instruction and follow the advisory from authorities before permitting team to deploy in the area.

Constant follow-up MLGU thru MSWDO on their local counterpart contribution.

Closely coordinate the MSWDO and Mayor’s offices in terms of communication supports needed to facilitate issuance of required document and information.




Preparation for the DRT/Accomplishment reports

Lack of office supplies needed (e.g. printer, bond papers, folder, ink, glue, and fastener) for printing and reproduction of reports.

Asked some needed supplies to MSWDO (bond paper, folder)

Asked printer and bond paper to Ken Alfred Anthony M. Callet of SLP

Submit list/proposal of the needed office supplies to RPMO for funding and provision.

Purchase needed office supplies for the ACT operations.

Closely coordinate with SLP and Pantawid office for the possible resources pooling/ linkaging.

Submission of the DTR/Accomplishment reports

Difficulty of transmitting the report to RPMO on the deadline due to lack of financial resources and weather condition for the travel.

Asked Ms. Caroline Catalan of RPMO after the Siargao visits to deliver the reports to RPMO.

Sent the documents via LBC on July 18, 2014.

Hire an administrative aid to regular help checking the attachments of the reports and transmit it to RPMO on time.

E-mail the scanned reports to RPMO should be acceptable in case unfavorable weather condition do not permit the staff to travel to submit reports.

Preparation for the Work & Financial Plan

Delay the submission of the work and financial plan (WFP) due to unavailability of the MLGU finance team.

Formally write a letter to the Mayor inviting the MLGU finance team composed of MPDC, Mun. Budget Officer, Mun. Treasurer, Mun. Accountant & MSWDO on July 23.

Properly explained to the MLGU finance team during the finance meeting that it is their full responsibility to make the WFP and the MAF/CFF only facilitate it.

Always provide good rapport and clear communication with the MLGU finance team.

Inspired the MAF/CFF to empower the MLGU finance team to independently make the WFP.

Continue facilitate the MLGU finance team.




Monitor the deployment updates of CEFs to assigned barangays

Most barangays has no Barangay Development Plans (BDPs) for barangay profiling

Dialect barriers by some CEFs who faced with the community

Some barangay officials are computer illiterate so that most of their official documents are brought to poblacion in Dapa for computerization

No digital camera that can be used to collect baseline photos in the community during the social investigation

CEFs gathered relevant info from alternative sources of info like data from BHWs, AIPs among others

Properly explained to the communities about difficulties dialect problems and asked translator with team and/or community who can translate local dialect.

Gathered alternative data available during the social investigation & courtesy visits.

Encourage the barangay official especially the Brgy. Secretary to learn the computer skills and ensure assistance for the basic computer coaching.

Utilized the embedded camera of some cellular phones personally owned by some members of the team

The MPDC and MLGOO should provide technical assistance to all barangays to have BDPs

All staff must learn the local dialects.

Conduct session – learning for local dialect speaking.

Provision of functional computer sets to all BLGUs by allocating budget and requesting financial assistance to MLGUs and other government line agencies

Conduct coaching session/ basic computer literacy to some barangay officials.

Include the provision of digital camera in WFP of MLGU and the office supplies & equipment request proposal.

Preparation for the narrative reports

Lack of computers to be used in the preparation of the narrative reports.

Asked members of the team who have laptop to lend others for the report preparation.

Request to RPMO to provide computer for the field staff.

Encourage all staff to have its own computer laptop.

Urged the MLGU to provide the needed computer as one of their committed counterpart.




Lack of needed supplies for the production of hard copies of the important reports.

Ready the electronic copies for printing.

Print the narrative reports to RMPO on July 30

The ACT office in Dapa should have needed supplies & materials for the report production.

Included the needed supplies and equipment to the request proposal for the provision of office supplies & materials.

Prepared by: Reviewed by: Approved by: JOHNY S. NATAD ELSA D. MONTEMOR MITA G. LIM Area Coordinator RCDS ARD/Program Manager KC-NCDDP-Dapa, SDN KC-NCDDP-Caraga KC-NCDDP-Caraga

Documents

Dapa Team Consolidated - · PDF fileDapa Team Consolidated Accomplishment Reports DAPA TEAM, Dapa, Surigao del Norte DSWD-13 KC-NCDDP July 2014 . ... Barangay Profile pro forma to