DANRIS-X TrainingWhy, When, How?!

September 26, 2014

Office of Program Planning and Evaluation&

Affirmative Action, Staff Personnel Unit

Agenda

Welcome and introductions

Overview PowerPoint presentations

Review the application

Wrap-up/Meeting evaluation

Desired Outcomes• Understanding of the DANRIS-X modules

• Awareness of how systems are linked

• Understanding of how DANRIS-X data is used

• Awareness of the DANRIS-X reporting calendar

• Awareness of the Annual Evaluation DANRIS-X retrieval

• Awareness of available DANRIS-X Help resources

FederalPlan of Work &Annual Report

Merit and Promotion Annual Evaluation

Taxonomy & Personnel

System

ANR Data Gathering

Research Education and Extension project online reporting tool

(REEport)AES Faculty

DANRIS-XAnnual Plan & Report

CE Specialists & Advisors

Contacts and Self-Assessment(CASA)

CE Advisors

OtherReports

Grant Tracking SystemCE Advisors

Academic ProfileCE Specialists & Advisors

UC DeliversANR Academics

UC DeliversANR Academics

Corporate Personnel SystemANR Academics

Corporate Personnel SystemANR Academics

EndnoteANR Academics

EndnoteANR Academics

ANR DirectoryANR AcademicsANR DirectoryANR Academics

Why do we have DANRIS-X?

• Provide accountability to stakeholders (county, state, and federal governments & public)

• Document programmatic outcomes/impacts more fully

• Document that all CE programs comply with USDA non-discrimination policy

Uses DANRIS-X Data

• Federal Plan of Work and Annual Reporthttp://ucanr.org/sites/anrstaff/Divisionwide_Planning/

• ANR Program Planning & Resource Allocation

• Legislative/External/Internal Requests

0

50

100

150

200

250

FTE

NR andEnviron

Plants andsystems

Animals andsystems

Ag, NR andbiol eng

Food/nonfood prods

Econ, mktsand policy

Human nut,food safety,

health

Families,youth,

communi.

Prog/projsuppt,admin,comm

CD AdminFTE

Topic

ANR Academic FTE by Topic

Advisors

Specialists

AES faculty

Uses Our Reporting Info.

• Demonstrate Accountability

• Secure Funding / Budget Cycle

• Policy Making

• Generate Public Support

How Advisors can use DANRIS-X data• Accountability

– Documents services/results and compliance with non-discrimination policy

• Program Development– Captures key elements of program design (situation,

participation, activities, outputs, outcomes)

• Merit and Promotion process (Optional)– Can use the Annual Evaluation Retrieval

• Taxonomy & Personnel System (TSP)– For networking and program mapping

Academic Annual Evaluation Retrieval

• Data retrieved from DANRIS-X

• 1 Retrieval for parts of Sections A, B & C

• Available as Word document to download

• Access on the Program Review webpage or in the DANRIS-X application

• Upload to online to the Program Review webpage available on your ANR Portal

DANRIS-X 2014-2015 Calendar

Based on federal fiscal year: FY 2015 = Oct 1, 2014 – Sept 30, 2015

Oct 29, 2014 FY 2014 Report & CASA, 2015 Plan CLOSE

Nov 4, 2014 FY 2015 Report and CASA OPENAnnual Evaluation Retrieval AVAILABLE

Nov 25, 2014 CD/MCP Director CASA Reports DUE

Jan 5, 2015 FY 2016 Plan OPEN Mar 3, 2015 FY 2016 Plan Snap-shot

Advisor 3 Modules

• Annual Plan• Annual Report • CASA

Advisor Annual Plan

– Programmatic coding of FTE*

– Projects/Programs• Situation Statements• Clientele• Methods*• Anticipated Outcomes*• Multi-state/Integrated Activities

Advisor Annual ReportProjects/Programs:

– Exten./Res./Creat. Activities* – Actual Outcomes*– Multi state Activities*

Individual Information (optional):

– University/Public Service– Professional Competence

Streamlining of DANRIS-X PlanNew over past two cycles…

• Removed County FTE allocation

• Removed projected #s for Methods

• Removed projected # or % for Outcomes

• Open longer

• Removed Commodities; now only entered in the Taxonomy & Personnel System

Streamlining DANRIS-X Report New over past two cycles…

• Publications tab removed; now use Endnote– For free software & online training : http://anrcs.ucanr.edu/isc/web/bibliography/

• Removed Annual Evaluation Narratives and Proj./Prog. Narratives tabs

• Removed Grants tab

NFCS Advisors only• Do NOT need to enter EFNEP or CalFresh program information entered in

NEERS or CalFresh Workbook• DO continue to enter separate but related work

Program Action: Logic Model

PlanPlan FTE Plan &

ReportPlan & Report

Plan & Report

Inputs Methods

Outcomes

Condition Changes/Impacts

SituationLearning & Behavior Outcomes

Emphasis on Accomplishments• Quantification of Methods (activities/outputs)

• Quantification of Outcomes

• Documentation of longer-term Impacts

Activities/Outputs: What did you deliver?

• Direct Extension Methods– Classes, Workshops, Field Days…

• Indirect Extension Methods– Newsletter, Websites, Radio Programs…

• Research and Creative Activity Methods– Basic/Applied Research, Videos, Curricula…

Outcomes: How was the group/area affected?

• Learning Outcomes ~ short-term changes– Knowledge– Attitude– Skill

• Action Outcomes ~ medium-term changes– Behavior/Practice

• Condition Outcomes (Impacts) ~ long-term changes – Social/Health– Economic– Environmental

Steps for Defining an Outcome

• What?

• Who?

• Quantification?

Knowledge Outcome

1388 child care staff and parents of preschool children gained knowledge on packing safe and healthy brown bag lunches for preschool children

Behavior Outcome 175 rice farmers and pest control advisers developed weed management programs that rotate modes of action on at least 50% of the total acreage to minimize herbicide resistance development.

Economic Outcome/Impact

Pistachio owner/operators, with orchards covering 50,000 acres, have begun to utilize mechanical pruning instead of labor-based cultural practices, which reduced their management costs from $200 per acre to about $50.

Resources

• People– Christopher Hanson: (510) 987-0628 or

christopher.hanson@ucop.edu– Katherine Webb-Martinez: (510) 987-0029 or

katherine.webb-martinez@ucop.edu– David White: (530) 750-1286 or dewhite@ucanr.edu (For

CASA content/policy only)

• Websites– http://ucanr.org/danris-x – http://ucanr.org/sites/CEprogramevaluation/– https://ucanr.org/portal/taxonomy/