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Cubmaster 101Cubmaster 101Presented by Bill MulvihillPresented by Bill MulvihillVice Chairman, Programs – Huguenot Trail District, Heart of Vice Chairman, Programs – Huguenot Trail District, Heart of VA VA
Who am IWho am I? ?
Involved in BSA for over 30 years (Eagle Scout)Involved in BSA for over 30 years (Eagle Scout)
Presently serving on Huguenot Trail District StaffPresently serving on Huguenot Trail District Staff
6 years as a Cubmaster: Pack 861, Bon Air 6 years as a Cubmaster: Pack 861, Bon Air Presbyterian Church in Heart of VA Council and Presbyterian Church in Heart of VA Council and Pack 184 Transatlantic CouncilPack 184 Transatlantic Council
Former Den Leader, ASMFormer Den Leader, ASM
Have planned over 60 Pack meetingsHave planned over 60 Pack meetings
Dad of a Eagle Scout and Life ScoutDad of a Eagle Scout and Life Scout
What this presentation is not…What this presentation is not…
Short! (We will run out of time…)Short! (We will run out of time…)
The “right way” to be a CubmasterThe “right way” to be a Cubmaster
Learning how to manage conflictLearning how to manage conflict
The presentation of your dreams! (Well, I The presentation of your dreams! (Well, I guess maybe…)guess maybe…)
What this presentation is…What this presentation is…
What I believe the basics areWhat I believe the basics are
Nothing more than tips and suggestionsNothing more than tips and suggestions
Situations and experiences that I learned fromSituations and experiences that I learned from
A pointer to good online resourcesA pointer to good online resources
Hopefully, a time where we can share ideasHopefully, a time where we can share ideas
AgendaAgenda
IntroIntro
What is the Cubmaster’s job?What is the Cubmaster’s job?
What is a Pack Meeting?What is a Pack Meeting?
The Pack Meeting Plan (Agenda)The Pack Meeting Plan (Agenda)
Den Duties (Assignments)Den Duties (Assignments)
Do you know what your dens are Do you know what your dens are doing? doing?
Do you have a monthly Do you have a monthly leader meeting?leader meeting?
Working with the Pack Working with the Pack CommitteeCommittee
Working with the Charter Working with the Charter OrganizationOrganization
Recruiting (Scouts and Recruiting (Scouts and Leaders)Leaders)
Event PlanningEvent Planning
Diplomacy and Crisis Diplomacy and Crisis ManagementManagement
Who is your Unit Who is your Unit Commissioner or DE?Commissioner or DE?
Leader TrainingLeader Training
WebelosWebelos
CommunicationCommunication
Who is the Cubmaster?Who is the Cubmaster?
The Ruler of the Pack (no, but many will think The Ruler of the Pack (no, but many will think you are)you are)
The Glue that holds everyone togetherThe Glue that holds everyone together
The energy that keep the pack runningThe energy that keep the pack running
The grease the keeps things smoothThe grease the keeps things smooth
The face of the packThe face of the pack
The one everyone blamesThe one everyone blames
The chief evangelist!The chief evangelist!
Cubmaster’s JobCubmaster’s Job
Read The Cub Scout Leader BookRead The Cub Scout Leader Book
Responsible for Pack Program (not by yourself)Responsible for Pack Program (not by yourself)
Chief Goofball and Crisis NegotiatorChief Goofball and Crisis Negotiator
Plan the Monthly Pack MeetingPlan the Monthly Pack Meeting
Cultivate a strong Webelos programCultivate a strong Webelos program
Have your finger on The Pulse of the packHave your finger on The Pulse of the pack
Have a regular leader/planning meetingHave a regular leader/planning meeting
Build and cultivate relationships (scouts, families, schools, charter Build and cultivate relationships (scouts, families, schools, charter organization and more)organization and more)
Work with your Committee Chair, Charter Rep, District Executive Work with your Committee Chair, Charter Rep, District Executive (DE) and Unit Commissioner(DE) and Unit Commissioner
Use Your ResourcesUse Your Resources
Can’t sing?Can’t sing?
Find it hard to be silly?Find it hard to be silly?
Bad at planning?Bad at planning?
Don’t think you are very creative?Don’t think you are very creative?
Use Your Leaders and Families!!!!Use Your Leaders and Families!!!!
But… Leave your comfort zone and Have Fun!!!
But… Leave your comfort zone and Have Fun!!!
What is a Pack Meeting?(Oh my, soooo many words….)
The monthly pack meeting brings together The monthly pack meeting brings together boys from every den, their leaders, and their boys from every den, their leaders, and their families, to participate in a large-scale event families, to participate in a large-scale event that serves as a showcase for everything the that serves as a showcase for everything the boys have learned and done in their individual boys have learned and done in their individual den meetings. den meetings.
The pack meeting gives the boys a larger The pack meeting gives the boys a larger experience beyond their own den, and helps experience beyond their own den, and helps them to connect their individual activities to them to connect their individual activities to the entire Cub Scouting program.the entire Cub Scouting program.
Meetings are boooooring!Meetings are boooooring!
A monthly show for your pack families!!! A monthly show for your pack families!!! (Cub Fest, The Big Show, Cub Theatre)(Cub Fest, The Big Show, Cub Theatre)
There should be:There should be:SongsSongs
SkitsSkits
JokesJokes
AwardsAwards
Rank advancementRank advancement
Short announcements (use a newsletter)Short announcements (use a newsletter)
FUN!!!!!FUN!!!!!
Mix it up! Some families have been there for years!Mix it up! Some families have been there for years!
You NEED an agenda!!!You NEED an agenda!!!
Consistency is good; but change is also okay (find a balance)Consistency is good; but change is also okay (find a balance)
Keep it simpleKeep it simple
Keep it as short as possible (75 min in my book)Keep it as short as possible (75 min in my book)
Be flexible!Be flexible!
Have a copy on handHave a copy on hand
Get every den involvedGet every den involved
Get parents and leaders involvedGet parents and leaders involved
Cubmaster is the Ringmaster Cubmaster is the Ringmaster not the starnot the star of the show! of the show!
Pack Meeting TipsPack Meeting Tips
Always have a Plan BAlways have a Plan B
Did you confirm the guest (or verify that they had Did you confirm the guest (or verify that they had been confirmed)?been confirmed)?
Always have an agenda! (Did I already say that?)Always have an agenda! (Did I already say that?)
Set expectations (Stage Area, Behavior for scouts Set expectations (Stage Area, Behavior for scouts AND guests)AND guests)
Does every boy get something? (Bead program)Does every boy get something? (Bead program)
Do adults get something? (Bead program, thank Do adults get something? (Bead program, thank you gift)you gift)
Do you have a treasure/goodie box?Do you have a treasure/goodie box?
Den Duties (Assignments)Den Duties (Assignments)
This is what I use:This is what I use:Gathering & SetupGathering & Setup
OpeningOpening
PrayerPrayer
SongSong
SkitSkit
Spotlight DenSpotlight Den
Den Choice (Song, Skit, Cheer)Den Choice (Song, Skit, Cheer)
Jokes or Run-onsJokes or Run-ons
Closing & CleanupClosing & Cleanup
Monthly Den DutiesMonthly Den Duties
Publish the duties ahead of timePublish the duties ahead of time
Remind leaders at your leader meetingRemind leaders at your leader meeting
Come up with an easy rotationCome up with an easy rotation
Send email reminders!Send email reminders!
Be ready to fill/change as neededBe ready to fill/change as needed
I give my dens 5 minutes each (they can use less)I give my dens 5 minutes each (they can use less)
Get every den involved!!Get every den involved!!Public speaking is an important life skill!Public speaking is an important life skill!
Keep what works, change what doesn’t!Keep what works, change what doesn’t!
What Are Your Dens Doing?What Are Your Dens Doing?
Where and When do they meet?Where and When do they meet?
Do you ever visit them?Do you ever visit them?
What Go See It trips are they going on?What Go See It trips are they going on?
Have they filed a Tour Plan?Have they filed a Tour Plan?
Are the scouts earning awards and advancing?Are the scouts earning awards and advancing?
Have you asked about any problems?Have you asked about any problems?
Do Den Leaders have assistants? Den Chiefs?Do Den Leaders have assistants? Den Chiefs?
Do You Have a Leader Meeting?Do You Have a Leader Meeting?
Having a regular leader meeting is worth itHaving a regular leader meeting is worth it
Make every den have a representativeMake every den have a representative
Make it face-to-faceMake it face-to-face
Get Den Leader feedback on recent eventsGet Den Leader feedback on recent events
Plan for upcoming eventsPlan for upcoming events
Get a report on den healthGet a report on den health
Help resolve issuesHelp resolve issues
Inform your leaders about additional awards Inform your leaders about additional awards (National Den Award, STEM NOVA, Emergency (National Den Award, STEM NOVA, Emergency Preparedness and lots more...) Preparedness and lots more...)
Gather feedback for the Pack CommitteeGather feedback for the Pack Committee
Working with the Pack Working with the Pack
CommitteeCommittee
Attend the monthly Committee MeetingAttend the monthly Committee Meeting
Give a Cubmaster ReportGive a Cubmaster Report
Work hand-in-hand with your Work hand-in-hand with your Committee Chair!!!Committee Chair!!!
Let them handle the Business Let them handle the Business of the Pack of the Pack
Help recruit new membersHelp recruit new members
Have a New Parent Welcome Have a New Parent Welcome ProgramProgram
No, you should not No, you should not feel like this...feel like this...
No, you should not No, you should not feel like this...feel like this...
Working with Your Charter
Organization
Build a relationship with your Institutional Build a relationship with your Institutional Head (IH), if possibleHead (IH), if possible
Try to attend some Charter Org eventsTry to attend some Charter Org events
Look into doing a yearly Service Project Look into doing a yearly Service Project
Build a relationship with your Charter Build a relationship with your Charter Organization RepresentativeOrganization Representative
Remember the Charter Organization basically Remember the Charter Organization basically owns the packowns the pack
Recruiting (Scouts & Adults)
Market your pack year roundMarket your pack year round
Use the tools the council provides (flyers, lawn signs, Use the tools the council provides (flyers, lawn signs, posters, banners, business cards, and more!)posters, banners, business cards, and more!)
Make sure you have a recruiting program for new Make sure you have a recruiting program for new scoutsscouts
Have you been assigned a school or two?Have you been assigned a school or two?
Have you tried to run a boy talk? (Huh? What's that?)Have you tried to run a boy talk? (Huh? What's that?)
Help identify potential leaders and event hostsHelp identify potential leaders and event hosts
Can you help in leader recruitment?Can you help in leader recruitment?
Make families feel welcome!Make families feel welcome!
Return phone calls and email!!!Return phone calls and email!!!
Event Planning (and Attending)
DO NOT do it all yourself!!!DO NOT do it all yourself!!!
Don’t be afraid to let events failDon’t be afraid to let events fail
Do you know who your event hosts are?Do you know who your event hosts are?
You do NOT have to attend every pack event You do NOT have to attend every pack event (there is only so much of you to go around)(there is only so much of you to go around)
Spend some time with your own family while Spend some time with your own family while at events (even the Cubmaster gets to enjoy at events (even the Cubmaster gets to enjoy the event)the event)
Make sure you get some food!Make sure you get some food!
Boy Behavior
Become familiar with the normal behavior for Become familiar with the normal behavior for each age groupeach age group
Do not be afraid to set expectations (make Do not be afraid to set expectations (make sure you are clear)sure you are clear)
Do not be afraid to reprimand (but be calm Do not be afraid to reprimand (but be calm and fair)and fair)
Make sure your leaders understand this as wellMake sure your leaders understand this as well
Have you tried a Pack Theme of the Year?Have you tried a Pack Theme of the Year?
The boys CAN do it!The boys CAN do it!
Diplomacy and Crisis
ManagementAs in any family, problems and tense As in any family, problems and tense situations can arisesituations can arise
Be careful not to jump in too fastBe careful not to jump in too fast
Try to listen as much as possibleTry to listen as much as possible
Folks WILL come to you looking for solutionsFolks WILL come to you looking for solutions
People can get very nasty, do your best not to People can get very nasty, do your best not to respond in kind respond in kind
Don’t be afraid to go to your Unit Don’t be afraid to go to your Unit Commissioner, DE, Charter Organization Rep Commissioner, DE, Charter Organization Rep or others for help!or others for help!
Your Unit Commissioner and DE
Have you met them? You NEED to do that!Have you met them? You NEED to do that!
You WANT your Council Office to know you (at You WANT your Council Office to know you (at least your name)least your name)
Have you met your area's Program Impact Have you met your area's Program Impact Executive?Executive?
Invite them to pack functionsInvite them to pack functions
Is your Unit Commissioner on your email list?Is your Unit Commissioner on your email list?
Leader Training
Your goal is to encourage EVERY leader to be Your goal is to encourage EVERY leader to be trained (trained standards have changed in trained (trained standards have changed in 2012)2012)
You NEED to be trainedYou NEED to be trained
Mandatory training for direct contact leaders Mandatory training for direct contact leaders
Do you have a pack trainer?Do you have a pack trainer?
Do you have any training for parents?Do you have any training for parents?
Know who has/has not been trainedKnow who has/has not been trained
Look into Wood Badge… It is THAT good!Look into Wood Badge… It is THAT good!
Webelos
What are the Troops in your area?What are the Troops in your area?
Do you know who the Scoutmasters are?Do you know who the Scoutmasters are?
Roundtable and Council/District events are Roundtable and Council/District events are good places to make contactsgood places to make contacts
Where are your Webelos bridging to?Where are your Webelos bridging to?
Are you making sure that Webelos is a strong Are you making sure that Webelos is a strong program?program?
How many of your Webelos Bridge?How many of your Webelos Bridge?
Communication
Do you have an email list?Do you have an email list?
Do use use online groups?Do use use online groups?
Do you have a website?Do you have a website?
You REALLY need a Pack Newsletter!You REALLY need a Pack Newsletter!
Do you have a yearly calendar?Do you have a yearly calendar?
How often do you communicate to your pack?How often do you communicate to your pack?
How much face-to-face time do you have with How much face-to-face time do you have with pack families?pack families?
Have Fun
Just an hour a week, right? (Yeah, a Scout Hour!)Just an hour a week, right? (Yeah, a Scout Hour!)
Don’t do this for your son, the boys or the Don’t do this for your son, the boys or the pack… Do it for YOU!pack… Do it for YOU!
If you are not having fun, you need to change If you are not having fun, you need to change thingsthings
If you do it right, you will be compensated more If you do it right, you will be compensated more than you ever expected! than you ever expected!
Everyone needs help and ideas!
Great Resources!
Resources
Complete your Training!!!Complete your Training!!!
Wood BadgeWood Badge
Monthly District RoundtableMonthly District Roundtable
University of Scouting (duh…)University of Scouting (duh…)
Cub Scout Talk Yahoo! GroupCub Scout Talk Yahoo! Group
Cubmaster Chat Yahoo! GroupCubmaster Chat Yahoo! Group
Scouting.org WebsiteScouting.org Website
Our Counsel Website (and email lists)Our Counsel Website (and email lists)
Your District WebsiteYour District Website
Your unit WebsiteYour unit Website
Great Online Resources
Pack Meeting Info from BSA: Pack Meeting Info from BSA: http://www.scouting.org/scoutsource/CubScouts/Activities/pack.aspx
Simple Pack Meeting Planning Document:Simple Pack Meeting Planning Document:
http://www.scouting.org/filestore/pdf/34-37.pdfhttp://www.scouting.org/filestore/pdf/34-37.pdf
My University of Scouting Website:My University of Scouting Website:
http://cubmaster101.com/http://cubmaster101.com/
Major Helps
Baloo’s Bugle (my secret sauce)Baloo’s Bugle (my secret sauce)http://www.usscouts.org/bbugle.asp http://www.usscouts.org/bbugle.asp
Cubmaster Resources from the BSACubmaster Resources from the BSAhttp://www.scouting.org/scoutsource/CubScouts/Leaders/Cubmaster%20Resources.aspxhttp://www.scouting.org/scoutsource/CubScouts/Leaders/Cubmaster%20Resources.aspx
Den and Pack Meeting Resource GuidesDen and Pack Meeting Resource Guideshttp://www.scouting.org/scoutsource/CubScouts/Leaders/DenLeaderResources/http://www.scouting.org/scoutsource/CubScouts/Leaders/DenLeaderResources/DenandPackMeetingResourceGuide.aspxDenandPackMeetingResourceGuide.aspx
MacScouterMacScouterhttp://www.macscouter.com/ http://www.macscouter.com/
The Virtual Cub Scout Leader’s Handbook The Virtual Cub Scout Leader’s Handbook http://webspace.webring.com/people/wu/um_10831/home.htmlhttp://webspace.webring.com/people/wu/um_10831/home.html
The Scouter Mom The Scouter Mom http://www.scoutermom.com/http://www.scoutermom.com/
Thank You!