The Norwegian Food Authority’s Crisis Plan in the event of undesired

occurances in the area of animal feed.

Version 2, 13.03.2006

Contents:1. Regulatory requirements concering crisis plans p 22. The Norwegian Food Authority’s administartive crisis plan p 2

2.1 Resonsibility and authority p 22.2 Information and communication p 3

3. Report concerning feed which is a danger to health p 33.1 Regulatory requirement to report to The Norwegian Food Authority

p 33.2 Reports in the Rapid Alert-system (RASFF) p 3

4. Actual hazards in the area of feeds p 44.1 What is a crisis situation p 44.2 What is a hazard p 4

5. Types of intervention in tha case of a warning of a hazard p 115.1 Case handling of RASFF- reports p 115.2 Case handling when reports are made by a local party p 115.3 Common types of intervention regardless of the method of alert

s 11 6. Existing crisis plans which also concern feed p13

Attachments

Ås/Oslo 21.02.2005/13.03.2006

Crisis Plan in the event of undesired occurances in the area of animal feed.

This crisis plan applies to The Norwegian Food Authority’s administrative area of feed stuffs and includes feed stuffs for land animals and aquatic animals. The plan is related to the administrative crisis plan in The Norwegian Food Authority (ABP). In order to to have a singular application to all plans which are relaed to ABP the following plans are called ”Crisis plan” . This plan is applicable to all three administrative levels within The Norwegian Food Authority; Head office, regional and district levels. The crisis plan is intended to contribute to consistent and defencable method of handling extroardinary situations which occur or can occur within the area of feed stuffs.

The plan has been developed in accordance with Direktive 2001/46/EF article 4a which requires a crisis plan in the area of feed stuffs. The plan shall be notified to ESA in accordance with Direktive 2001/46/EF, and the notification applies also to alterations to the plan. The Direktive article 4a has been implemented in the regulation of 7. november 2002 nr 1290 oncerning feed stuffs , (Feed stuffs regulation) attachment 15A chapter 1.6.

1 The Feed Regulations requirement for a ”Crisis Plan”The requirement concerning a crisis plan in the area of feed is contained within the feed stuffs regulation, attachment 15A chapter 1.6:

”The enforcement authority shall have crisis plans which are implemented when feed stuffs can represent a hazard for injury to health within animals or people or damage to the environment. The plans shll specify responsibility and the chanells for distributing information and the palns shall be sent to ESA. If the crisis plans are altered ESA shall immediately be informed. The enforcement authority shall recieve information from traders concerning interventions which they have carried out to prevent injury to health within animals or people or damage to the environment. The enforcement authority shal verify the informtion and if necessary implement restrictions which ensure that a consignement of feed is not used as feed.

2 The Norwegian Food Authority’s administative crisis plan (ABP)

2.1 Responsibility and authority The Norwegian Food Authority’s administative crisis plan provides the general rules for preparednesss and how a crisis should be managed. Extroadinary situations (preparedness situations) are covered in chapter 1.5, 1.6 og 1.7, and the management under such circumstances is covered in chapter 2.3. ABP also provides rules for information and communication in chapter 3.4. The crisis plan for the feed area is a profesional action plan within the rules which ABP represents. The crisis plans

follows the same princioles as ABP with respect to responsibility and authority. In a crisis situation it is considered that one has the same level of reponsibility as in a normal situation and that the crisis situation is handled at the lowest possible level.

It can also be highlighted that the placing of responsibility to head office is important in extroardinary situations, and that there must be rapid clarification as to which section the crisis situation belongs, see attachment F. This section must coordinate the subsequant work, by contacting other sections and/or national centres according to need, in order to ensure that these centres can make available necessary resources.If several district offices in a region are involved in the crisis situation the coordination shall be managed by the regional office. If the situation affects several regions the coordination shall be managed by head office. The Norwegian Food Authority’s natioanl centre (NaS) shall not have a coordinating responsibility, but can set up epiteams which can respond and assist the regional offices (RK) and/or distric offices as ABP sets out.

2.2 Information and communication The Norwegian Food Authority’s administrative crisis plan also concerns information and communication as described in chapter 3.4. It applies generally and therefore applies to the area of feed. Information and communication are therefore refered to little in this crisis plan.

3 Report regarding feed which is a danger to health

3.1 The Regulations requirement to report to The Norwegian Food AuthorityAll businesses which are covered by The Feed Stuff Regulation are required to report as provided by S.15:

”Businesses or persons which own, have owned or have been in direct contact with a feed stuff which either doesn’t compl with the requirements in S. 9 or in another way can represent a risk (hazard) of injury to health for animals, people or injury to the environment shall immediately inform the enforcement authority. The businesses shall also inform the enforcement authority about which interventions tha have been implemented in order to prevent injury to health for animals, people or injury to the environment. The requirement to report applies even if the consignement is to be destroyed.”

The report shall be sent to The Norwegian Food Authority district office which inturn should inform the regional office. The regional office will inform the head office (HK) and the relevant natioanl centres (NaS-Ås in the case of feed for land animals and NaS-Bergen for feed for fish). It is the section at head office where the crisis situation belongs which shall be informed.

The Feed Stuffs Regulation S. 24 requires in addittion that the businesses have a specific duty to report and intervention in the event of salmonella:

”All businesses which are covered by this Regulation shall in the event of salmonella in feed stuffs, equipment or facility shall report ongoing to the enforcement authority.

In the event of salmonella the business is responsible to implement necessary interventions with respect to feed, feed mixtures, equipment and/or facility in such a way as to ensure the feed does not represent a infection source for salmonella. The business shall provide a written report concerning the implemented and completed interventions as a result of the identification of salmonella.”

Reports regarding incidents of salmonella shall be sen to the district office. If the incidence of salmonella is identified before heat treatment the district office shall inform the regional office about the incident. If the incidence of salmonella is identified after heat treatment head office should be notified immediately of the report. In the same way NaS-Ås and NaS-Bergen should be informed regarding incidents and interventions for feed for animals and feed for fish.

3.2 Reports in the Rapid Alert – system (RASFF)Rapid Alert System for Food and Feed (RASFF) is a part of the EU- Commissions reporting systems in beskyttelsesøyemed. The objective of the systemet is to ensure a rapid exchange of information concerning food stuffs and feed stuffs which can represent a seriouse and acute risk. Each country in the EEA has a contact point which recieves and has the responsibility for sending on reports which shall be notified to the Commission/ESA. The contact point is also the first point for RASFF – reports from the Commission. The Norwegian Food Authority’s contact point for RASFF-reports is:

The section for food and feed quality at the Natoanl Center for plants and vegatible food at the region for Oslo, Akershus og Østfold. E- Mail: rasff@mattilsynet.no

In The Norwegian Food Authority’s quaity handbook there are procedures for:- ”Sending further RASFF-reports”- ”Notification of consignements with documented hazard to health in

Norway”The procedures are attached to the crisis plan for the feed area (attachment A - E).

There has been estblished an administartive group for the feed area. This consists of peole with expertise who evaluate wether a RASFF- report is relevant fro Norway or wether it is appropriate to send a RASFFreport from Norway. The group has participants from the head office, NaS-Ås and NaS-Bergen.

Tabel 1 The Norwegian Food Authority’s case handlers for RASFF-reports in the feed stuffs area.

Name Telephone – working hours

Telephone. Outside working hours

Head office section for foreign substances and cosmetics. fao/Knut Flatlandsmo ++ 47 23 21 68 74 ++ 47 22 26 13 12/93 46 81 80NaS-Ås – Section for food and feed quality etfao/ Hans Birger ++ 47 64 94 43 80 ++ 47 64 94 14 49/92 03 60 43

Glende,Øygunn Østhagen, Rolf Horntvedt

++ 47 64 94 43 85++ 47 64 97 25 61

++ 47 64 94 45 83/98 62 29 31++ 47 69 26 02 05/90 17 93 91

NaS-Bergenfao/Mette K. Lorentzen ++ 47 55 21 57 27 ++ 47 55 36 02 83/41 23 87 11

4 Actual hazards in the feed area

4.1 What is a crisis situation? A crisis situation is an extremely serouse incident/situation i connection to the hazards which are defined below.

4.2 What is a hazard?A hazard is defined in The Food Law as, ”A biological, chemical or physical agens i, or a condition of, food stuffs or feed which can have an effect on health.”In The Feed Stuff Regulation S. 1 the hazard of injury to the environement is also included.

In the Crisis Plan in the event of undesired occurances in the area of animal feed we have chosen to utilise the widest definition that is risk (hazard) for injury to health of animals or people or injury to the environment. In tabel 2 we have listed various hazards, there probability actuality and consequences.

Table 2 Overview of hazards their probability and consequences Hazard Probability Consequence with

regard to animal health , public health and the environment

Biological and micro-biological hazards Parasites and bacteria Midd Most likely in material

which has not been heat treated. The problem has been under researched but it it is known that horse are very intolerant to midd.

Animal health: particularly relevant for horses.Environment: import of undesireable pest. Mixing of undesireable species in the natutal flora/fauna.

Other parasites Most likely for water and animal material which has been badly heat treated. The problem has been under researched..

Animal health: Living parasites can be problematic. Public health: possible spreading from animals to people through the products. Environment: Spreading to the environment e.g. drinking water, can cause

Hazard Probability Consequence with regard to animal health , public health and the environment major problems.

Sykdomsfremkallende baktera/virus in animal feed substances in relation to the bi-product forordningen

Low probability due to strict requirements concerning heat treatment of animal bi-products. It is also a requirement for heat treatment of feed mixtures (or other hygieniserende method for fish feed).

In the case of incidence in the final product there can be a serious effect on public health/animal health.

Salmonella The bacteria can be found in both vegitable and animal feed products. Despit this there is a low probability for incidence in final product due to the requirement for heat treatment of feed mixtures and strict control both at import and through internal control in all companies. The discovery of salmonella bactera carries a duty to report and leads to administrative action.

Animal health: Redused production.Public health: can be seriouse, and is a work environment problem for producers of feed.Environment: import of new serotyper into the environment. Spreading via birds and gnagere.

Enterobacteriacea Low probability of incidence in heat treated feed. There is a requirement of all feed with the exeption of fish feed which allows other hygieniserende methods.

Indicator organism. Is not itself a risk to public health/animal health, but incidence in final product indicates that the hygieniserende level has not performed well enough.

Clostridium perfringens

(Continued)

Is used as anindicator as to whether the ehat treatment of feed stuff of animal origin has been adequate.

Public health: can cause sickness in people. Low probability that it will be transferred from feed via animals to human consumption.

Listeria monocytogenes Likely in surfôr for warm blooded animals, particularly sheep.

Animal health: can be a pathogen. Most known amongst sheep.Public health: Low probability that it will be transferred from feed via

Hazard Probability Consequence with regard to animal health , public health and the environment animals to products for human consumption.

Muggsopp The regulation in this area covers meldrøye (Claviceps purpurea) a sopp which produces alkaloids with high acute toxicity (ergot alkaloider). In all feed stuff that contains unrefined corn types the limit is 1000 mg/kg of soppen.

Occurs in bokhvete and several other corn types and grass. Can be a problem both in feed stuff and food.

The toxins have a strong effect on the central nervouse system.Animal and public: Seriouse.

Mykotoksiner (muggsoppgifter)Aflatoksin B1 and other aflatoksiner are produced by Aspergillus- species (lagermuggsopp). Levels have been set for aflatoksin B1, which is the most poisonous of the metabolittene. The limit is lowest in feed for milk producing animals including lamb, calf and kje.

Other mykotoksiner:There is a focus to collect knowledge about other mykotoksiner.

Likely in imported products such as soya and corn and bi-products of these. Strict regulations and strict internal control control at import.

Mykotoksiner from feltmuggsopp and lagrings-muggsopp occurs at a variable level in Norwegian corn.

Animal health: Fjørfe is particularly sensitive (hepatotoksisk).Public health: transfers to milk in the form of metabolitten Aflatoksin M1 which is cancerous.

Other mykotoksiner such as ochratoksin A, trichotecener and fusariumtoksiner can represent an animal health problem.

Botaniske kontaminanter Ricinus communius

(Continued).

Mixture of the palnt through import from India, China and Brazil. The plant contains Ricin which is a very poisonous glycoprotein.

Animal health: the greatest risk is for horses.

Crotalaria spp Can be found mixed in American soya. Conatins very poisonous alkaloider.

Animal health: liver injury.Particularly toxic for cattle. The effect is irreversible.

Brassica- species amongst Animal health: Liver

Hazard Probability Consequence with regard to animal health , public health and the environment

others mustard which can contain poisonous glukosinolater and thio-cyanater. There is a limit for ”fluid mustard oil”, and documented mixing of certain Brassica–species in the corn is illegal.

damage and struma.

Beech (Fagus silvatica) The bark contains saponiner.

Mixing of beech is illegal. Low probability.

Animal health: Horses are particularly sensitive, but the majority of reported incidents concern cattle.

Natural plant poison Blåsyre (cyanide) Low probability. Can be

founf in fresh linfrø, but the levels reduce during storage.

Blåsyre can also be found in various kjerner, which is not used in feed.

Fri gossypol Low probability. Can be found in cotton seed. During production of cotton seed flour for feed it can be desirable to “de-toxify”gossypol by heat treating with the presence of water. This creates bound gossypol which is less toxic.

Animal health: Drøvtyggere are little affected.

Vinylthiooxazolidon (VOT)Fins i korsblomstfamilien, bl a i raps.

Low probability in the mixtures of rape which is uded for feed. In addition there are new varieties of rape with lower levels of VOT.

Animal health: Goiterogen effect – can cause struma and reduced production.

Living feed organisms Alger, Artemia, Rotatorier

(continued).

Is used as yngelfôr for marine species. Very unclear regulation. Cultivation and anriking of rotatorier and Artemia and incorrect zooplankton cultivation causes significant health problems in the farming of marine yngel.

Unfortunate bacteria flowering in zooplankton-cultivation can cause a bad environment and give an infection in the gjeller, skin and digestive tract in fiskelarver. This also applies to algekulturer which zooplankton is fed on, and can be transferred to marine yngel.

Hazard Probability Consequence with regard to animal health , public health and the environment

TSE-problematikkBSE/TSE To avoid spreading of

BSE/TSE, it is forbidden to use foredlede animal proteins such as kjøttbeinmel in feed for production animals, and there are limitations in the use of fiskemel for feed.

There is little probability that animals and people will have prioner in them from feed, but the consequences are great for those who become ill. Norway wishes to maintain its high status (categorisation) with regards to the TSE problem.

GMO – problemLiving reproducable organisms

Relevant area, as there is very political Norwegian regulation.

Public health and animal health: the consequences are unclear. Environment: the consequences are greater with the introduction of organisms with other characteristics than the original. The balance of nature can be altered (competition)

Chemical hazardsAdditives Banned (not approved) additives and prosesshjelpemidler

The effect is dependent on the substance, some can have a public health effect, others have greatest effect on animal health, whilst others have an environmental effect.

Over dose of additives med fastsatt størsteinnhold (e.g. selen, vitamine A and copper) (continued)

Low probability when the regulation is followed. There is a requirement on the use of pre-mixes to ensure homogenous mixing and prevent the over dose of certain additives.

Problem concerning animal health, poisoning symptoms. Can also be of concern for public health through communication to food, (vitamine A in liver).

Illegal use of koksidiostatika

Incorrect application in feed, (confusion, dosage etc.) cross contamination.

Koksidiostatika can be transmitted from animals to food (chicken, egg,

Hazard Probability Consequence with regard to animal health , public health and the environment

Incorrect use of feed, through the tilbakeholdelsestid not being complie with or the feed is used for non-approved animals.

etc.).Ionofore koksidiostatika is poisenouse for horses.

Residue of legal veterinary preparation in animal bi-products used in feed for animals because the tilbakeholdelsestida has not been complied with.

Low probability if the regulation is complied with. Animal bi-products which contain medicine residue shall not be used as feed for production animals with the exception of d-fett.

The spreading of veterinary preparations is undesirable. Can influence animal health and the environment through the reduced effect of the preparation.

Non-organic contaminants Arsenic (As) To comply with the limit

for total arsenic is a problem for marine feed stuffs. It is not regarded nationally as a hazard because the majority of arsenic remain organically bound, with low ability to poison. Heavy metals are rarelt a problem in vegetable feed stuff. Minerals/mineral feed can exceed permitted levels in the form of non-organic arsenic.

Animal health: non-organic arsnic in feed has a negative effect. Chronic exposure leads to reduced appetite, skin changes and hair loss. Acute poisoning gives diaré, cramp and heart failure. Public health: low probability that arsenic in feed will influence that.

Lead (Pb)

(continued)

Lead is absorbed by plants as a result of contamination of soil or from the surface. In animals lead is stored in the bones. Can be acutly poisonous if the lead is suddenly released in the bones of a living animal. The transfer of lead to animal food stuffs is low.

Environment: Lead in mineral fertiliser can contaminate soil and lead to it being absorbed by palnts.Animal health: low appetite, anemi etc.Public health : the limits in feed prevent accumulation.

Cadmium (Cd) Cadmium can exceed levels in marine feed stuffs dependant on which type which is present. Marine

Cd in mineral fertiliser can contaminate soil and lead to absorbtion by plants. Animal health: deformity ,

Hazard Probability Consequence with regard to animal health , public health and the environment

feed stuffs dependant on which species is present. Exotic squid species have a high level of Cadmium. Mineral feed for example Phosphates can also have exessive levels.Cadmium follows zinc and copper in nature. Natural sources of zinc and copper can therefore have high levels of cadmium. As is the case with zinc sulphate from China.

abortion, weight reduction anemia etc. Public health: Fôrbåren Cd is a minor problem as Cd cannot be transferred to milk and eggs. Minor transfer to meat inparticular ti internal organs(nyrer, liver). Increased Cd-level in feed will also lead to increased environmental impact due to exit via as in the cadmium case Spring 2005.

Kvikksølv (Hg) Low probability that limts are exceeded with todays feed stuffs.

Leads to featus injury and has nevrotoksiske effect in mammals.

Fluoride (F) Low levels in vegetable feed stuffs unless it is contaminated with dust. Fluoride in water can be a greater problem dependant on the nature of the rock.

Animal health: Fluoride accumulates in bones, can lead to osteoporosis and bad teeth. Greatest problem amongst drøvtyggere.Public health: feed bourne fluoride is a small problem as fluoride accumulates in bone and one does not eat large quantities of bone.

Organic contaminants Fertiliser, environmental poisons etc. (Persistan organic pollutants; POP)Toksafen, DDT, Endosulfan, Dioxsins, PCB

(continued)

Problem in marine feed stuffs particularly with high fat content. Dioxins are a process instigated substance but can be create in dried feed stuffs. This is dependant upon flammable material and temperature.

POP is toxic and accumulates in the food chain. Problem with regard to public health and animal health. EU order to reduce exposure.

Cross contamination during production, transport and storage.

Actual problem which has significant awareness.

Dependent on the substance it can have a significant effect upon animal health, public health (and environment)

Release of chemicals into Absorbtion through Acute effect for grazing

Hazard Probability Consequence with regard to animal health , public health and the environment

nature (acute-large quantities)

vegetabilier both through the surface and via soil/water – acute high levels.

animals. An example of this when animals are poised following licking batteries which contain lead.

Long term release of small quantities of undesirable substances

Absorbtion from vegetabilier through jordsmonn/water.Consistent increased values.

Chronic effect upon animal health/public health.

Physical hazardsGlass Can be a problem for feed

stuffs. The problem is minimal for feed mixtures, as there are systems in production which remove the problem (sifting, crushing)

Metal Can be a problem for feed stuffs. The problem is minimal for feed mixtures, as there are systems in production which remove the problem (magnet and sifting)

5 Routines in the event of a report concerning a hazardA warning concerning a hazard will come be transmitted via the RASFF-system, to a district office from a local business or from a district office as a part of enforcement. The routine will be different in the beginning depending on whether the report originates from RASFF, or comes direct from a district office.

5.1 Case management of RASFF-reportsThe case management group evaluates whether the report is relevant for Norway.

A. If not relevant: no reaction or the case management group evaluate whether to inform actual businesses, for example feed buyers about the report. The report can give important information concerning purchasing with regard to choice of feed stuff, supplier etc.

B. If relevant: the case management group analyse he affected groups in order that the actual district office can be alerted. The alert shall be given along the established lines.

C. The district office shall follow the routine illustrated below see chapter 5.3.

5.2 Case management when the report is from a local stakeholder The district office analyses other stakeholders in the district, in other districts and in other regions. Information/results fom the analysis shall also be communicated down the line to regional office/NaS and head office.

5.3Common routines regardless of how the alert has been communicated This routine is divided into several tracks, one of which relatively fast, whilst the others are subject to ongoing evaluation and action.

The tracks are:

I Information both internal and external (crisis communication) This is referred to in The Norwegian Food Authority’s ABP amongst others at chapter 3.5 in the case of head office, and is not dealt with in any other way than determining the level of importance.

II Sample taking /analysis and the evaluation of results Much of the basis for decisions in such a situation is based upon results from analysis and evaluation of these. Therefore it is necessary to evaluate ongoing which samples which shall be taken, how many, at which locations, at what frequency etc. If it is the food control authority or affected stakeholders who shall have the responsibility fro taking samples and analysis must also be evaluated on an ongoing basis.

III Notification and follow up within RASFF To be evaluated on an ongoing basis.

IV Notification to other authorities To be evaluated on an ongoing basis.

V Routines The following points illustrate actual activities in the event of a report of a hazard. The order and utilisation is not rigid but should be evaluated depending on he level of hazard and the scope which reported hazard concerns.

1. The district office evaluates the situations seriousness and “freezes” he situation until the problem has been clarified.

2. The district office evaluates its own competence and in dialogue with the actual NaS, decide how the regional office as ”the local crisis centre” shall be involved. If the district office own competence is adequate then the regional office shall be informed. If the district/regional office needs technical assistance then the regional office should request this. The

regional office decides whether the case management group or NaS-Ås or –Bergen shall be involved.

3. The district office evaluates the need for administrative support and risk evaluations carried out by other administrative support institutions or scientific committees (VKM). All instructions to VKM shall be communicated via head office and the section at head office where the crisis situation belongs. There are descriptions of routines regarding instructions to VKM.

4. The district office evaluates orders on production and sales stop, båndlegging and recall of products. It will be appropriate to obtain administrative support before such decisions are taken. Interventions and necessary rulings take place based upon the result and the evaluations.

5. The stakeholders shall with the help of there tracability system analyse other affected stakeholders in the chain, for example: - Suppliers - Sale to sellers - Sale to producers

- Sale to end user (pet keepers, farmers, farming companies) and qickly nform the district office about the result of the analysis.The analysis can also be carried out by the business concerned by order from the district office. The result of the analysis is evaluated with regard to level 3 above.

6. Dependent on the analysis in level 4 the district office shall evaluate and if appropriate carry out an alert. The regional office is alerted first, and if the crisis situation concerns several district offices within the region then the regional office shall alert these. If the crisis situation concerns several regional offices, NaS and head office shall be quickly informed. Head office has the overall responsibility in such cases, and the crisis situation shall be the responsibility of the section which the scientific area belongs, see attachment F. Head office considers setting up a committee to manage the crisis situation, where participation is dependent upon are of science. NaS should be involved on detection regardless of the need for scientific support.

Attachment H contains a checklist fo the work in a”committee”. Further follow up of the crisis situation at head office is described in detail in ABP and therefore is not discussed in detail here.

7. If the analysis reveals delivery to the end user (pet keepers/farmers), sampletaking and analysis further in the production/ food chain must be evaluated and if necessary action. .

8. Subsequent results from analysis at level 3-6 should be evaluated on an ongoing basis by the district office as a basis for administrative action/order:

- New order/intervention - Tightening/loosening of an order - Removal of an order

The evaluation should take place in close cooperation with regional office and/or head office, depending at which level the case is at.

9. The need to send a RASFF-report should be evaluated by the case management group for the feed stuff area, see chapter 3.2.

10. The district office evaluates further treatment and use of feed which is hazardous to health subject to The Feed Stuff Regulation attachment 15A chapter 3.4, third part. Administrative support institutions jf pkt 2 or NaS should be involved in the evaluation.

11. The need for regulations can be evaluated and initiated by both District office, Region office and Head office. Regulation shall take place at head office.

12. The situation is normalised.

13. There shall be an evaluation of the crisis situation and the management of the situation. All affected parties, internal at The Norwegian Food Control Authority and external, should participate in the evaluation and a common evaluation report shall be made. On the basis of the evaluation conclusions and necessary action can be made to avoid repeat (gjentagelser anbefales)????.

6 Existing crisis plans which also concern feed Action and communication plan in the event of suspicion regarding or documentation of bovin spongiform encefalopati (BSE/mad cow) in Norway.

Regulation on the prevention of animal decease. Feed is named in the crisis plan for the following A-deceases:

- Foot and mouth disease - Classic pig disease - African pig disease - Newcastle disease

Atomic crisis plan – radioactive contamination of feed stuffs.

Statens Strålevern has the responsibility fro the coordination of the atomic crisis plan in Norway. The crisis committee for atomic accidents have scientific advisers from amongst others The Norwegian Food Control Authority. The regional offices are to some extent involved in the county wde crisis plan cooperation. The Norwegian Food Control Authority has been delegated responsibility for the zoning and designation of feed down times for small cattle mv.

Attachment:

A Communication of RASFF-reports B Communication of RASFF-reports – attachment 1 C Notification of consignements with a documented health in Norway

D Notification of consignements with a documented health in Norway – attachment 1E Notification of consignements with a documented health in Norway – attachment 2F List of sections within head office which cover various hazards, jf tabell 2G List of laboritories which analyse for varous parameters in the feed stuff areaH Check list for analysis of an undesirable substance and the action plan for the crisis

committee

Attachment A Communication of RASFF-reports

Level Responsible Description and action

1Contact Point Receive RASFF reports at post box rasff@mattilsynet.no and deal with

them immediately.2 Contact Point Evaluate if the report applies to food stuffs or feed stuffs

3Contact Point Send feed report to the case management group1 for feed where the

report is further evaluated and handled (level 8)

4Contact Point Send food stuff report if additives or contaminants (kloramfenikol,

pesticide- and medicine residue, heavy metal etc. To the scientific contact point for foreign agents at head office and packaging contaminants to the national centre for animal feed2 where the report is further evaluated and handled (level 8)

5 Contact Point Send food stuff report about falsification, undeclared content, other incorrect marking, shrouds of glass bits of iron etc in food stuffs to the scientific contact point at head office 3 for quality and consumer protection where the report is further evaluated and handled (level 8).

6 Contact Point Evaluate the food stuffs reports for Salmonella, Vibrio, aflatoksin-, ochratoksin, histamin-, DSP, PSP, BSE . (in cooperation with the contact person at head office)

7 Contact Point Evaluate and process weekly reports, other summaries and non identified reports using established routines and list the receivers.A copy of the weekly reports is sent to the Post Box for registration and writing off.

8 Scientific Contact point at head office

Evaluate the report and attachments further processing and prioritisation. The reports are categorised as follows:

Alert reports Information notifications Follow up reports of these (addenda) News reports Weekly summary and other summaries

The sending on of these reports is evaluated differently on the basis of whether there is a risk of the product being sold here, other knowledge related to them and general information value. The title of the report shall give the recipient as much information as possible, including RASFF number, type of report (alert, non-alert), Health hazard /quality issue, product and country of production. Reference is made to the standard text for title and report in the attachment.

9 Scientific Contact point at head office

Process all alert reports immediately.Reports regarding additives and contaminants which do not represent

1Knut Flatlandsmo (HK), Hans Birger Glende og Øygunn Østhagen (NAS-Ås) samt Mette Kristin Lorentzen (NaS-Bergen).2 Varsling: Cécile Blom, HK, ccblo@mattilsynet.no . Fremmedstoffer-tilsetningsstoffer@mattilsynet .no og Karen Johanne Baalsrud (Landdyrmat,emballasje-kontaminanter)3 Varsling.Forbrukerhensyn@mattilsynet.no

for foreign agents (Alert reports)

acute hazard to health, are evaluated closer against knowledge of Norwegian nutritional data and other specific knowledge regarding Norwegian nutritional conditions (limit values or similar) before they are used as internal information or are sent and registered in the archive as described in level 8.The evaluation and processing of contaminants in food packaging is carried out by the national centre for land animal food.

10 Scientific Contact point at head office for quality and consumer protection (Alert reports)

Processes all alert reports immediately.Reports concerning quality issues, falsification, nutrition and labelling etc. Which do not represent acute hazard to health, are evaluated closer against knowledge of Norwegian nutritional data and other specific knowledge regarding Norwegian nutritional conditions (limit values or similar) before they are used as internal information or are sent and registered in the archive as described in level 8.

11Scientific Contact point at head office for (Information – reports/non-alert reports)

Process non-alert reports as an urgent case. If one feels that equivalent products may be available the report should be sent for orientation to the district offices, registered in the archive and processed as in level 8.Following further evaluation of the content it is common to take information reports for internal information and the scientific contact point sends them on to other interested internal parties for orientation.Such procedures are not registered in the archive.

12 Scientific contact point at head office Follow up – reports (addenda))

Give follow up reports (addenda) concerning alert- and non-alert reports the same treatment as in level 11. This means that they are often used for ones own information and are sent on to other interested internal parties for orientation.Such procedures are not registered in the archive.

Attachment B Communication of RASFF- reports, attachment 1

Text 1:Standard formulation in the case of the communication of RASFF-reports

Subject: RASFF 2004.zzz (alert/non-alert). Contagious material /foreign agents /quality-labelling issues in product type x from country y.

Follow up text: The report is from **** 4Producer/exporter/distributor is ****56 we refer to the attached report from SANCO for further information. We ask you to be aware of such products particularly through import. If you are aware that such products can be found on the Norwegian market please report to The Norwegian Food Control Authority by e-mail to rasff@mattilsynet.no. Further information can be obtained from The Norwegian Food Control Authority.

Regards

Case manager Norwegian RASFF contact point

Text 2 in the case of communication of Norwegian notifications:

Standard formulation in the case of communiaction of RASFF- reports

This report comes from the district office for XXX and is being sent for closer evaluation of whether the same product or similar can be found on the market in your district/region. We refer to the attached report from SANCO for further information. We ask you to be aware of such products particularly through import. If you are aware that such products can be found please report to The Norwegian Food Control Authority as soon as possible at rasff@mattilsynet.no.

Reagards

Case manager Norwegian RASFF contact point

4 landet som har undersøkt varepartiet og sendt notifikasjonen.5 Vel det namnet som gir flest opplysningar til mottakaren, DK eller andre. Sanco gir på framsida av meldinga ofte informasjon om produsenten eller distributøren har vori notifisert før.6 Annan tekst kan i tillegg gi mottakaren betre føresetnad for å evaluere helserisikoen.

Attachment C Notification of consignements with a documented hazard to health in Norway

In this form it is a prerequisite that the consignemnet is only to be found in one district offices’s area. If there are several feed consignments in several districts within one region the report should should be sent from the regional office. If there are examples across the country as was the case in the cadmium case then head office should send the report.

Level Responsible Description and procedure 1 Case Manager District office Has made an order concerning a consignment which is

the subject of notification. The case number should be indicated in the notification.

2 Case Manager District office Registers the case using the standardised notification form including attachments such as an invoice, health certificate, analysis report including verification, ideally with pictures of the packaging and labels should be sent by fax to (23 21 68 01) to Brumunddal. Fax cover sheet, clearly indicating case number, anger taht this an urgent case which should be sent as a tif-file to rasff@mattilsynet.no as soon as it is scanned. The case manager in the district office sends a copy of the filled out notification form and picture file direct to the common post box at rasff@mattilsynet.no for the attention of the RASFF contact point, NaS ÅS.

3 Document centre Brumunddal

Register and send further immediately the notification form together with all scanned attachments to rasff@mattilsynet.no

4 Contact Point Evaluate,edit and quality check the content of the notification form against relevant certificates and other information received (e.g. analysis results) concerning the rejected consignment. The contact point registers the notification in Excel for Norwegian notifications saved in the common area.

5 Contact Point Remove before notification non-relevant information from the scanned documents and save both the notification form and the attachment on the common area with a case number and a title which simplifies traceability and location.

6 Contact Point Logs in with password on the Circa data base. http://forum.europa.eu.int/Public/irc/sanco/Home/main And orientate through the following menu:* Rapid alert system* Library – i Circa-headingen* 6-Member States* ESA* Norway* Upload a document-icon

Level Responsible Description and procedure 7 Contact Point Down load the document by filling out the following

points: * Upload: press search and attach the completed and saved notification form (level 4)*Title: give the case a descriptive title in English*Reference: case number and the text ”upload 1 of 2” if there are two documents that are down loaded the other boxes are not filled in.The contact point clicks on: *UploadThe contact point takes a paper copy of the receipt which appears on the screen and clicks on * OK.

8 Contact Point Down loads a copy of the certificates and labels if applicable etc. as in level 7, with the exception of *Reference where the case number is written and upload 2 of 2the contact point clicks on *UploadThe contact point takes a paper copy of the receipt which appears on the screen and clicks on * OK.

9 Contact Point Registers the status of the notification in Excel saved on the common area including copies of documents received via rasff@mattilsynet.no.After a while a published notification will be received from Sanco. This is sent on in Norwegian vie email to all district offices with a copy to the Post Box, regional enforcement sections, the scientific contact person at head office and others where necessary.

Attachment D Notification of consignments with documented hazard to health in Norway, attachment 1

The Norwegian Food Control Authority Quality handbook Document typeProcedure

Doocument name:Notification of consignmemnts with documented hazard to health in Norway Attachment 1

Audit num:0

Date:20.08.2004

Document -ID: Created by:matom

Approved by av:xx

Page 1 of 3

The form shall be filled out as described below and shall be in English. The form is available via The Norwegian Food Control Authority’s Web page or can be obtained via email from the Norwegian Rasff contact point. The Norwegian contact point can make changes before the report is notified to Circa.

RAPID ALERT SYSTEM FOR FOOD AND FEED

REGULATION (EC) N°: 178/2002 – Art. 50

GENERAL INFORMATION:

1* NOTIFICATION TYPE: FOOD / FEED (SELECT WHETHER THE REPORT RELATES TO FOOD OR FEED, REMOVE THE NON-APPLICABLE OPTION )

2* CONTROL TYPE: BORDER / MARKET (IF SAMPLES ARE TAKEN AT A A BORDER CONTROL OR IN THE MARKET PLACE OM PRØVENE ER TATT I GRENSEKONTROLL ELLER PÅ MARKEDET – REMOVE THE NON-APPLICABLE OPTION) (BORDER IS BIP)

3* NOTIFYING COUNTRY: NORWAY

4 DATE OF NOTIFICATION: DD-MM-ÅR (FILLED OUT BY THE NORWEGIAN RASFF-CONTACT POINT )

HAZARD :

5* NATURE OF HAZARD:       (WHICH HAZARDOUS TO HEALTH SUBSTANCES ARE DOCUMENTED OR OTHER ISSUES E.G.THE PRESENCE OF SALMONELLA)

6* RESULTS OF THE TESTS: (ANALYSIS RESULTS INCLUDING THE TOTAL POSITIVE SAMPLES FROM THE TOTAL NUMBER ANALYSIS')

7* COUNTER ANALYSIS: NONE / ONGOING / CONFORM / NOT CONFORM(IF THERE HAVE BEEN TAKEN REFERNCE SAMPLES, THIS IS NOT USUAL, SELECT THEREFORE ”NONE”)

8* SAMPLING DATES: DD-MM-ÅR (DATE OF THE FEED SAMPLE )

N° OF SAMPLES:       (TOTAL SAMPLES TAKEN )

METHOD:       (IF A SPECIAL METHOD FOR SAMPLING IS USED E.G. DIR/63/2000/EF – FOR PESTICIDE SAMPLES )

PLACE: RETAILER / WHOLESALER / IMPORTER / POINT OF ENTRY BIP (IF SAMPLES OF EEA ARE TAKEN AT THE IMPOTERS WAREHOUSE WRITE ”IMPORTER”)

9* LABORATORY:      (NAME E.G LABNETT OSLO AKERSHUS AND VERIFIED AT THE NORWEGIAN INSTITUTE OF PUBLIC HEALTH, OSLO)

10* METHODS OF ANALYSIS USED:       (METHOD OF ANALYSIS E.G NORDIC COMMITEE ON FOOD ANALYSIS (NMKL) NO 71)

11* PERSONS AFFECTED:       (IF ANYONE HAS BEEN SICK FILL IN THE TOTAL)

12 TYPE OF THE ILLNESS:       (DESCRIBE THE SYMPTOMS, E.G VOMITING, DIARRHOEA, ABDOMINAL PAIN OSV)

PRODUCT:

13 PRODUCT CATEGORY:       (STATE THE PRODUCT TYPE,E.G. SEAFOOD, POULTRY MEAT, FRESH MEAT ETC.)

14* PRODUCT NAME:       (GIVE A MORE DETAILED DESCRIPTION OF THE PRODUCT , E.G. SHRIMPS OR SCAMPI)

15 BRAND / TRADE NAME:       (GIVE THE TRADE NAME , E.G. HARARE BLACK TIGER 21/25))

IDENTIFICATION OF THE LOT(S)

16* CONSIGNMENT / LOT NUMBER:       (STATE THE LOT-NUMBER OR IF IT IS POSSIBLE OTHER IDENTITY OF THE CONSIGNMENT )

17* PUBLIC HEALTH CERTIFICATE

NUMBER:      

DATE:      

CVED N°:       (IF THIS IS AVAILABLE)

18* DURABILITY DATES

USE-BY DATE:      

BEST BEFORE DATE:

     

SELL-BY DATE:      

19* DESCRIPTION OF THE PRODUCT:

PRODUCT ASPECT:

      (GIVE A DESCRIPTION OF THE CONSIGNMENT)

N° OF UNITS:       (TOTAL KOLLI)

TOTAL NET WEIGHT:

     

ORIGIN :

20* COUNTRY OF ORIGIN:       (COUNTRY OF ORIGIN )

21* MANUFACTURER: NAME:       (NAME OF THE PRODUCER )

ADDRESS:       (THE PRODUCERS ADDRESS )

VET. AP-N°:       (THE PRODUCERS AUTHORISATION NUMBER/APPROVAL NUMBER)

22* DISPATCHER/EXPORTER

NAME:       (NAME OF THE SENDER / EXPORTER)

ADDRESS:       (ADDRESS OF THE SENDER / EXPORTER)

DISTRIBUTION:

23* DISTRIBUTED BY IMPORTER:       (IMPORTER TO NORWAY)

WHOLESALER:       THE FIRST POINT OF RECIEPT (IF APPLICABLE THE DISTRIBUTOR WHO WILL DISTRIBUTE THE CONSIGNMENT )

RETAILER:       (STATE THE RETAILER IF POSSIBLE)

24* DISTRIBUTION TO MEMBER STATES:       (E.G. NO OR NOT KNOWN. STATE IF THE PRODUCT IS DISTRIBUTED FROM NORWAY TO COUNTRIES IN THE EEA)

DISTRIBUTION LIST ATTACHED: YES / NO

25* EXPORTED TO THIRD COUNTRIES:       (E.G. NO OR NOT KNOWN. STATE IF THE PRODUCT IS IS DISTRIBUTED FROM NORWAY TO COUNTRIES OUTSIDE THE EEA )

DISTRIBUTION LIST ATTACHED: YES / NO

IN CASE OF A REJECTION AT THE BORDER:

26* POINT OF ENTRY:       (IF THE CONSIGMNET HAS BEEN CONTROLLED AT THE BORDER)

27* TYPE OF CHECK RANDOM / SUSPICION BASED ON THE ANALYSIS/CONTROL PROGRAM WRITE SUSPICION)

28* COUNTRY OF DISPATCH       (SENDING COUNTRY )

29* COUNTRY OF DESTINATION       (END DESTINATION FOR THE CONSIGNMENT )

30* CONSIGNEE NAME:       (RECIEVER OF THE GOODS )

ADDRESS:       (RECIEVERS ADDRESS)

31* CONTAINER NUMBER(S):       (THE NUMBER ON THE CONTAINER THE CONSIGNMENT ARRIVED IN)

32* MEANS OF TRANSPORT:       (METHOD OF TRANSPORT, E.G. BOAT, PLANE)

MEASURES ADOPTED :

33* VOLUNTARY MEASURES:       (VOLUNATRY MEASURES, E.G. PRODUCT RECALLED)

34* COMPULSORY MEASURES:       (ORDER MADE BY NORWEGIAN FOOD SAFETY AUTHORITY E.G. PRODUCT BANNED FROM MARKET)

35* JUSTIFICATION:       (LEGAL SOURCE, E.G. EU-DIR ECTIVE, OR NATIONAL LEGISLATION)

36 SCOPE: EU / NATIONAL / REGIONAL (USUALLY NATIONAL)

37 DATE OF ENTRY INTO FORCE: DD-MM-ÅR (DATE OF ORDER)

38 DURATION:       (UNLIMITED, OR DATE IF THE ORDER I LIMITED IN TIME)

OTHER INFORMATION :

39* MINISTRY: NORWEGIAN FOOD SAFETY AUTHORITY

40* PERSON TO CONTACT: (NAME OF RASFF CONTACT)

TELEPHONE: +47 6494 4400FAX: +47 6494 4410E-MAIL: RASFF@MATTILSYNET.NO.

41 OTHER INFORMATION:      

42* CONFIDENTIAL: YES / NO (USUALLY NO)

43* IF YES, WHICH BOXES (NUMBERS):      

44* IF YES, REASON:      

* Mandatory completion

Vedlegg E Notifisering av varepartier med påvist helsefare i Norge, vedlegg 2

The Norwegian Food Control Authority Quality handbook Document typeProcedure

Doocument name:Notification of consignmemnts with documented hazard to health in Norway Attachment 2

Audit num:0

Date:06.10.2004

Document -ID: Created by:MASIMA

Approved by av:xx

Page 1 of 1

Information on the fax cover sheet to Brumunddal:

To FAX : 00 47 23 21 68 01

URGENT

RASFF – REPORT

CASE NUMBER : 04/ XXXXX + SHORT TITLE

SCANNED DOCUMENTS ARE SENT TO rasff@mattilsynet.no IN TIF-FORMAT

NORWEGIAN NOTIFICATION FROM: DISTRICT OFFICE – (NAME OF OFFICE)

URGENT . MUST BE GIVEN TO THE RASFF-CONTACT AT THE NATIONAL CENTRE AT ÅS THE SAME DAY

Attachment F Sections at head office which deal with various hazards

Hazard, jf table 2 in the crisis plan Section at head office

Parasites and bacteria Section for infectious substances and bio-toxins

Muggsopp Section for infectious substances and bio-toxins

Mykotoksiner (muggsoppgifter) Section for infectious substances and bio-toxins

Botanicle contaminants Section for infectious substances and bio-toxins

Natural plant poisons Section for infectious substances and bio-toxins

Living feed organisms Section for infectious substances and bio-toxins

TSE-problem Section for water, feed and bi-products

GMO-problem Setion for quality and nutrition

Additives Section for foreign substances and cosmetics

Non-organic contaminants Section for foreign substances and cosmetics

Organic contaminants Section for foreign substances and cosmetics

Physical hazards Section for foreign substances and cosmetics

With each hazard that is reported to head office the section for water, feed and bi-products should be informed.

Attachment G List of laboratries which carry out state feed stuffs control

Norsk institutt for Luftforskning (NILU) Postboks 100, 2007 KJELLERAnalyse for Dioxins PCB in feed for land animals and aquatic animals

Pesticidlaboratoriet, Oslovegen 1, 1430 ÅSAnalyse for residue of fertilizers.

LabNett Stjørdal, Kvithamar, 7500 STJØRDALAnalyse for: Kjøttbeinmjøl og blodmjøl (mikroskopi).

Nutrional content, minerals vitamines in land animal feed. Kimtall, muggtall, salmonella og enterobacteriacea i

pelsdyrfôr.

LabNett Skien, Rødmyrlia 14, 3740 SKIENAnalyse for: heavy metals in feed for land animals.

Norsk mat- og miljøanalyse avd. Ålesund, Postboks 1323 Sentrum, 6001 ÅLESUND

Analyse: Salmonella, enterobacteriacea, muggsopp in feed stuff for fish and other aquatic animals from region office -Troms og Finnmark, region office -Nordland, region office-Trøndelag og Møre og Romsdal.

Veterinærinstituttet, Seksjon for fôr-og næringsmiddelmikrobiologi, Postboks 8156 Dep, 0033 OSLO

Analyse for: Gennetically modified feed stuff (GMO) og residue of antibiotic genes (ARG) in feed for land animals and fish and othe aquatic animals.In feed for land animals: Mykotoksiner (aflatoksin, ochratoksin, trichotechener og zearalenon), salmonella, muggtall, enterobacteriaceae, koksidiostatika.

NIFES, Postboks 176 Sentrum, 5804 BERGEN (att: Anne Karin Syvertsen)Analyse for: Salmonella, enterobacteriaceae and muggsopp in feed stuffs for fish and other aquatic animals from region office-Hordaland og Sogn og Fjordane and region office-Rogaland og Agder. Undesirable additives and additives in all feed for fish and other aquatic animals.

Plantedirektoratet, Skovbrynet 20 DK-2800 Kgs. Lyngby, DanmarkAnalyse for: Anti-biotics, koksidiostatika and illegal substances.

Attachment H check list for analysis of undesirable substances and action plan for a crisis committee

A. Check list for analysis of the cause of breach of allowed levels for aan undesirable substance in a feed mixture or pre-mix

To analyse a breach is the responsibility of the trader but with support from The Norwegian Food Control Authority.

Take samples and analyse the reference sample for equivelant feed mixtures or pre-mixes – in order to analyse the period in which the breach has taken place.

Take samples and analyse all types of feed stuff in the business.

In which raw material, additive and /or protein substitute product has the undesirable substance naturally/probably occuring ”? take samples and analyse such feed stuff if it can be found.

Analyse pre-mixes with different additives, protein substitute products and carrier substances –”elimination method”.

Analyse feed mixtures with various raw materials, pre-mixes/additives and protein substitute products –”elimination method”, disregard certain raw materials.

If there is eveidence in various feed mixtures/pre-mixes – find which feed stuff which is common among the mixtures.

Evaluate whether the product can be contaminated in connectin with transport in – out of the trader.

Evaluate whether the product can be contaminated in connectin with production and storage.

This check list is not exhaustive for all cases, other interventions should also be considered.

B. Check list for the creation of the crisis committee’s action plan

Analyse:- The source of the breach– feed stuff type - Affected traders - Affected populations /fish farms- Affected abattoirs and processing locations

Send out information as prescribed in the administrative crisis plan (ABP).

Notify in RASFF.

Recall the affected feed stuff.

Extend the control within the treaders own internal control.

Implement regulations/make orders

Evaluate the need for guidance – internal and external.

Evaluate further handling, use, decontamination and subsequent destruction of the feed that has been recalled.

Evaluate the effect on animal health/fish health for the implementation of an intervention.

Evaluate the contamination of food - for the implementation of an intervention.

Evaluate possible”recycling” via animal biproducts to other types of raw materials for the implementation of an intervention.

Carry out sample taking and analysis as the basis for documentation.

Evaluate compensation/police report.

Carry out experience exchange/summary/evaluation.

Evaluate other actions/tasks.