Create and Edit a Blended Course

Create and Edit a Blended

Course

This job aid provides you step-by-step instructions on how to create

and edit a blended course. Click on one of the two topics to access its

information:

• Create a Blended Course

• Edit a Blended Course

Supplemental Resources

The following companion-based resources support this job aid:

• Create a Blended Course eLearning

• Workday Learning Vocabulary

• Learning Partners Agency Contacts

Intended Audience

Individuals with the following Workday Learning roles:

• Learning Partner

• Content Creator

Revision Date

July 2, 2021. Disregard all previous versions.

Questions and Assistance

Visit the Workday Learning webpage:

https://www.oregon.gov/das/HR/Pages/Workday-Learning.aspx

Icon Key

Additional

Information

Reminder/

Remember Important

https://ilearn.oregon.gov/dl.aspx?id=9DC1E09529464C4BBC921433B8D9A127

https://ilearn.oregon.gov/dl.aspx?id=9DC1E09529464C4BBC921433B8D9A127

https://www.oregon.gov/das/HR/Documents/WDL_Vocabulary.pdf

https://www.oregon.gov/das/HR/Pages/LearningPartnerAgencyContacts.aspx

https://www.oregon.gov/das/HR/Pages/Workday-Learning.aspx

Create and Edit a Blended Course

Revision Date: July 2, 2021 2 | P a g e

Create a Blended Course

Step 1: Create a Blended Course From the Workday Home Screen,

1. Click on Learning Admin.

2. Click on Course.

3. Select the Create Blended Course radio button.

4. Click OK.



Step 2: Add Course Details

On the Create Blended Course screen:

1. Add all course details as they pertain to your course.

a. Fields with a red asterisk (*) are required.

b. Security Categories is also a required field.

Once the course is created, the Effective Date is the only field

that cannot be edited. To create an offering for a learning

event that has already happened, make sure the Effective

Date is far enough in the past to accommodate the offering’s

historical date.



2. OPTIONAL: The Advanced, Cost, and Pricing sections are only

used by specific agencies. Contact your Learning Partner to

determine if these sections apply to your agency.



3. Search for and add Lesson Details:

a. Allowed Instructors – The list of Instructors who are

authorized to teach the course.

b. Allowed Assessors – Ignore this field as the State of Oregon

does not use this feature.

c. Locations – The list of locations where an offering will occur.

If you are unsure which locations will include an instructor-led

offering, you can select All Locations. When you create the

offering(s), you can identify the specific locations at that

time.



4. Click on Add Lesson.

5. Choose a lesson type:

a. External Content – A webpage.

b. Instructor Led/Classroom Training – An in-person event located

within a brick and mortar space, example include a training or

conference room, computer lab, or conference building.

c. Instructor Led/Webinar – An in-person event located within a

virtual environment.

d. Media – Examples include video, eLearning, and documents.

Survey and Training Activity are not lesson types that are

used by the State of Oregon.

You can add multiple lessons to a single Blended Course.



Once the Lesson type is selected,

6. Add the appropriate Lesson Details.

a. To continue adding Lessons Details, click on one of the below

topics:

• External Content

• Instructor Led/Classroom Training and Instructor

Led/Webinar

• Media

For additional information regarding the terms and

definitions, review the available materials within

Supplemental Resources.



External Content:

Add all lesson details as they pertain to your lesson. Fields with a red

asterisk (*) are required.

1. Identify the Lesson Order.

2. Make the appropriate selection for Make Lesson Mandatory.

3. Add a website link to Content URL.

4. Add the Lesson Title.

5. Enter the Lesson’s Description.

6. OPTIONAL: Select Add Lesson to add additional lessons to your

Blended Course.

7. Once finished, proceed to Step 3: Submit.

The Content URL must begin with either “http://” or

“https://”.



Instructor Led/Classroom Training and Instructor Led/Webinar

From within either the Instructor Led/Classroom Training lesson or the

Instructor Led/Webinar lesson, add all details as they pertain to your

lesson. Fields with a red asterisk (*) are required.




4. Make the appropriate selection for Track Attendance.

5. Make the appropriate selection for Track Grades.



Blended Course.


Grading Scheme is a dynamic field, connected to the Track

Grades indicator. If Track Grades is unselected, Grading

Scheme is automatically removed from the Lesson Details.



Media

Add all details as they pertain to your lesson. Fields with a red asterisk

(*) are required.





5. Add the Media file.


Blended Course.


Media files include SCORM, PowerPoints, video files, and

documents such as Word, Excel, PDFs.



Step 3: Submit Once all the lessons are created,

1. Click Submit to automatically open the Learning Admin dashboard.

Select Save for Later to finish creating the blended course

later. Your progress will be saved. You can access your

partially completed course within your Inbox.

Although you created a course, you have not created an

offering. Until an offering is added, the course is not

accessible to Learners.



Step 4: Schedule an Offering From the Learning Admin dashboard,

1. Click on Manage Learning Content.

On the Manage Learning Content screen,

2. Search for the blended course using one of two different methods:

a. Use and modify the search options on the left side, or

b. Type the course name in the Search bar and click Search.

3. Locate and click on the desired learning content.



From the bottom of the course screen,

4. Click Schedule.



5. From the Schedule Course Offering screen, there are several areas

to add relevant information.

a. Enable Auto-Enrollment from the Waitlist – If selected,

Learners will automatically be enrolled in the course when

seats become available.

b. Minimum Enrollment Capacity – The minimum number of

Learners required for the offering to occur.

c. Maximum Enrollment Capacity – The maximum number of

Learners allowed to attend the offering.

d. Offering Number – The unique identifier to help Learning

Partners and Content Creators manage all offerings

associated with this course.

e. Unlimited Capacity – If selected, this will allow an unlimited

number of Learners to attend the offering.

f. Waitlist Capacity – If the offering includes a waitlist, this is

the number of Learners that can be added to the waitlist.



6. The Advanced, Cost and Pricing sections are optional. They are

only used by specific agencies. Contact your Learning Partner to

determine if your agency uses these sections and if so, what data

should be added.

7. Within Instructor Led Details, add the relevant information.

a. Primary Instructors – The trainer(s) who can train the course

and manage course offerings.

b. Primary Assessors – Ignore as this is not used by the State of

Oregon.

c. Primary Location – The location(s) where offerings can occur.

This field is only used when the course includes an “Instructor

Led/Classroom” offering.

8. To continue adding an offering, click on one of the two topics

below to be directed to those instructions:

• Instructor Led / Classroom

• Instructor Led / Webinar



Instructor Led / Classroom

1. Contact your Learning Partner to determine if you should alter the

data within the following fields. Although modifiable, this

information was identified when the course was first created.

a. Lesson Order – Identifies the sequence of all lessons within

the course.

b. Make Lesson Mandatory – Identifies if the Learner must

complete this lesson to complete the course.

c. Title – Lesson title.

d. Description – Lesson description.

2. Add all relevant offering details. Fields with a red asterisk (*) are

required.

a. Instructors – Identify who will teach the offering(s).

b. Location – Choose between Choose Existing Location and

Specify Ad Hoc Location and then, add corresponding

information.

c. Room – The specific place within a building where the offering

will occur.

d. Start Date – The date and time the offering will begin.

e. End Date – The date and time the offering will conclude.

f. Track Attendance and Track Grades – Allows Instructors to

update Learners completion statuses. Although optional, at

least one must be selected to access the offering’s roster.

3. Click Submit.

4. Proceed to Step 5: Add Last Date to Enroll and Drop





Instructor Led / Webinar

1. Contact your Learning Partner to determine if you should alter the

data within the following fields. Although modifiable, this

information was identified when the course was first created.

e. Lesson Order – Identifies the sequence of all lessons within

the course.

f. Make Lesson Mandatory – Identifies if the Learner must

complete this lesson to complete the course.

g. Title – Lesson title.

h. Description – Lesson description.

2. Add all relevant offering details. Fields with a red asterisk (*) are

required.

a. Instructors – Identify who will teach the offering(s).

b. Webinar URL – The URL address of the webinar. It must start

with either https:// or http://.

c. Webinar Login Details – Provides additional login information

to the Learner such as troubleshooting tips and tricks,

alternate phone number, etc.

d. Additional Information – Provides extra information to the

Learner.

e. Start Date – The date and time the offering will begin.

f. End Date – The date and time the offering will conclude.

g. Track Attendance and Track Grades – Allows Instructors to

result Learners completion statuses. Although optional, at

least one must be selected to access the offering’s roster.

3. Click Submit.

4. Proceed to Step 5: Add Last Date to Enroll and Drop





Step 5: Add Last Date to Enroll and Drop Once you submit the offering data, a pop-up window will appear.

1. Click Edit Additional Data.

2. Add the last date Learners can enroll into the offering.

3. Add the last date Learners can drop the offering.

4. Click Submit.

If you skip this step, Learners will not be able to see or enroll

into the offering. If Skip is selected, an action item directing

you to complete this task will appear within your Inbox ( ).



Edit the Blended Course

Step 1: Locate the Blended Course From the Workday Home screen,

1. Click on Learning Admin.

2. Click on Manage Learning Content.



On the Manage Learning Content screen,

3. Search for the blended course using one of two different methods:

a. Use and modify the search options on the left side, or

b. Type the course name in the Search bar and click Search.

4. Locate and click on the desired learning content.

Step 2: Edit the Blended Course

On the course,

1. Click Edit. The Edit Course screen will open.



2. Select which version to edit. You can choose from:

a. Update Current Version to revise the existing record.

b. Select Version to identify a previous version to revise.

c. Add New Version Effective to create a new version with a

future revision date.

3. Click OK.

4. Edit the course details as needed.

5. Click Submit to finalize your updates.

If you decide to add a new version, your edits will not be

accessible to Learners until the identified effective date.