COVID-19 RISK ASSESSMENT – PHASED RETURN TO SCHOOL€¦ · Medical Risk Assessment in the COVID-19 Environment Risk Control Measures Outcome Remarks / Re-assessment Is the science

Author: Director of Compliance and Operations Reviewed by: LLT/Board of Governors Last Review Date: 27/05/20 Issue 2-27/05/20

COVID-19 RISK ASSESSMENT – PHASED RETURN TO SCHOOL

Introduction The COVID-19 outbreak is dynamic, changing daily, if not hourly. This COVID-19 risk assessment provides identification, assessment and methods of controlling risks faced by the Langley community in line with the Governments COVID-19 Recovery Strategy, DfE Guidance for the Wider Opening of Education and Childcare settings and Health and Safety at Work Act 1974. It will remain dynamic and be updated whenever advice, circumstances, or any of the assessed risk factors are seen to have changed. Rationale The logic behind these actions, is the ongoing ‘duty of care’ the school has for their whole community: governors, staff, parents, pupils and visitors. 'Duty of care' refers to our a moral and legal obligation to ensure the safety and well-being of others. Some duties are established, such as “the teacher and pupil relationship”, and “the employer and employee relationship”. With COVID-19 schools are having to make difficult and timely decisions in order to fulfil this duty to their community balancing the individual needs of the commuity with government advice. The test when considering whether a duty has been properly discharged is “what would the reasonable person have done, or not done, in the circumstances of this particular incident”. Conclusion The phrase “a lot of moving parts” has never been so correctly applied to a situation where the risk posed by the virus is dynamic and will remain so. So many different stakeholders of varying ages and health will bring multiple shifting risks which must be considered on a daily basis for the safety of pupils, staff, parents and visitors.

The Langley Leadership Team (LLT) will analyse and co-ordinate the way ahead. To do this, up-to-date, credible sources of guidance and information will be used alongside the teams knowledge of the school, collaborating with all stakeholders, to allow informed decisions and changes that continue to reflect a safe and secure school environment as far as is reasonably practicable.


Overall Risk Assessment in the COVID-19 Environment

Risk Area Control Measures Outcome Remarks / Re-Assessment

Is government advice being regularly accessed, assessed, recorded and applied?

Guidance reviewed daily by Head of Compliance and Operations/LLT, information shared and actioned as appropriate to update.

Regular sharing of information SMT/LLT review meetings in place, weekly, as a minimum.

Continue to review on a daily basis.

Are changes regularly communicated to staff, pupils, parents and governors?

Weekly staff briefings to include all staff. Weekly Directors update and further coms issued as appropriate to reflect the change of information.

Coronavirus information website link and designated mailbox. Firefly access to staff, pupils and parents.

Govenor Led Committee meeting take place throughout the term, as scheduled, via video conferencing.

Good communications links with all stakeholders to include a designated mailbox for questions, concerns, updates.

Continue to review effectiveness of communication, via feedback and periodical surveying.

Are changes reviewed by governors? Full Board and Committes continue to meet via video conferencing, LLT/Governing Body in regular contact.

Review documents shared as appropriate to decision making.

Governing Body/LLT continue to work together proactively in the Risk Management of COVID-19.

Is access to school controlled effectively and are visitor (if allowed) details

COVID-19 Visitor Policy in place and shared with Visitors prior to

Visitor access is fully Continue to assess reason for access, continue to allow



recorded? (appointment only) visits. All access to site is monitored within the Visitors/Contractor procedures and is authorised by Department Head/Line Manager as appropriate, for essential reasons only.

controlled and recorded. essential/authorised visits only.

Are Social Distancing (SD) and other hygiene rules communicated, understood and applied?

SD is in place and communicated via COVID-19 Visitors Policy, Staff Guidance Information for on site essential working and site signage at all entry points and in key areas. Site movement is monitored and rules are explained prior to arriving on site.

Clear advice provided. As staff on site increase pre-site training sessions will be increased to ensure all site based staff have a full understanding of SD and hygiene procedures. Information provided to parents and pupils will receive guidance from acedemic staff as appropriate to age/setting.

Are staff and pupils being reminded and checked to ensure they are complying with hygiene and SD rules?

Yes, staff on-site have full understanding and are regularly reminded within the hierachy of communication. Regime in place for regular pupil handwashing including the use of age appropriate media resources.

Provision in place, monitored by Department Leads and Director of Compliance and Operations.

Continue to review understanding and effectiveness of communication. Senior Management Team (SMT) Agenda item.

Is there sufficient supplies of hygiene materials and are they well placed?

Hand sanitiser and disposable gloves in place at all key points. Supplies regularily reviewed and replenished.

Provision in place. Further stations to be in place prior to increase of personnel on site.



Has the cleaning regime been regularly re-assessed and, if necessary, revised to high risk areas such as toilets, door handles, switches, hand rails and regularly used hard surfaces?

Regular sanitations and deep cleaning regime in place to include regular ‘touch spot’ sanitation. All products used are sourced from reliable, approved school suppliers and meet regulatory guidance. COSHH sheets are available and storage in line with data guidance.

Strict regime in place. Continually monitor and re-assess in line with level of personnel on site/areas in use.

What precautions are being used to keep shared teaching equipment (e.g. musical instruments) hygienic?

Spray sanitiser, disposable gloves and disposable paper in all applicable areas for immediate use as required. All touch points covered regularly within cleaning/sanitising regime.

In place in all relevant areas. Ensure all relevant staff are appropriately trained to sanitise and dispose of wipes safely upon re-introduction of areas.

Are high risk areas being regularly monitored (including boarding areas) for hygiene?

Yes as above regime. Boarding, cleaning and medical staff trainined in sanitations procedures and hazardous waste clean up.

Continue to monitor and ensure regime is sufficient for needs.

Are contingency plans in place for the transition to full opening including rapidly sharing decisions?

Re-opening Continuity Plan in place, alongside risk assessment. Updated information is shared quickly via in-touch/staff e mail/firefy and coronaupdate mailbox.

Planning in place. Continual review.

Are all the risks identified properly mitigated and regularly re-assessed?

Yes, site safety reviewed daily by Director of Complince and

In place Continued daily review.



Operations/Health and Safety Officer/Estates Lead Supervisors.

Pupils, Parent and Staff Risk Assessment in the COVID-19 Environment

Risk Area Control Measures Outcome Remarks / Re-assessment Are communication channels working and being reviewed? Email, text, facebook etc

Communication channels are regularily reviewed by LLT, Marketing and HR. Staff and parent surveys have been completed to gauge effectiveness.

Regular review and surveying enables us to montior, review and revise effectiveness of communication.

Review regularily as part of ongoing planning and at times of substanial change or updates.

Is there a robust feedback and reply system to ensure best practice and two-way communications for pupils, parents, staff and governors?

A designated e mail address [email protected] is in place as a centralised point of contact for all stakeholders for all COVID-19 related information and reporting. Headmaster, Head of Prep and Chief Operating Officer (COO) are in regular contact with the Governing Body alongside scheduled Committee meetings.

An effective way to manage staff availability, vulnerabilities, testing, keyworker provision update and general queries and communications.

Utilise and adapt with changes as required.

If there is a governor and/or officer for the school/department nominated to be responsible for COVID-19 matters, are their contact details known and are they

All details provided from outset via COVID-19 contiguency planning and set up of Incident Management Team. Notice displayed at every

In line with Government guidelines, provides a clear message of adherence to government guidance and a

Continue to monitor effectiveness.


on call? site and on website to notify that we are complying with the Governments guidance on managing the risks of COVID-19 – 5 steps to safer working together, which includes contact details for nominated point of contact. E mail is checked regularily and mobile contact is available via all LLT members.

consistent point of contact for all COVID-related questions and queries.

Is there a system to communicate with parents and staff that have not returned to school for fear of infection?

Communication is in place via LLT, Heads of Year and Line Managers. Weekly KIT and staff briefings are in place via video link for all staff irrelevant of current work status and regular newsletter and updates are send to all parents. Individual parents and staff are communicated with directly where concerns have been highlighted. Addressing wellbeing concern in the community is of high importance.

Communications lines are fluid and concentrate on administering information and updates from credible sources. All direct concerns are addressed case by case by the appointed person and/or Line Manager/Headmaster, COO, and has proven effective to date. All staff retuning to site will receive guidance and training in regards to new procedures in place in relation to COVID-19.

Further to regular communication channels ensure all queries directly from the staff/parent surveys are addressed personally by appropriate person.

Who has travelled where: other than home and school?

Travel was initially monitored during early stages pre-lockdown and will continue to be in place as lockdown is lifted in line with government guidance. All essential

Effective pre lock-down and during site closure to all but essential workers.

Re align travel recording process as lock-down is lifted in line with government guidance and the needs of the community


workers travelling to site are issued with a ‘essential worker voucher’ so we are able to monitor that those on site are there for essential works only.

i.e. returning boarders.

What are, and have the hygiene rules set by the school been adhered to by pupils, parents and staff?

NHS and Government guidance has been followed and updated as changes are advised. Hand washing is paramount followed by hand sanitiser if soap and water is not available. Signage and ‘hygiene stations’ are in place throughout the sites at key points, with guidance. Visitors receive an updated COVID-19 Visitors Policy to read prior to any essential visits to site.

Hygiene procedures, training and visuals have proved effective.

Continue to manage hygiene regime and communicate through updates, training and signage.

Are all staff trained and regularly updated in COVID-19 symptoms, SD and how these rules apply to teaching?

Staff working on site receive regular COVID-19 briefing/training as relevant to their position/task. All staff receive guidance in regards to hygiene, social distancing and recognising/reporting symptoms.

Continual communication/training plan in place to ensure review and updates in guidance/procedures are advised, understood and supported.

Staff briefing/updates in place to be increased to refresh all staff upon phased return.

Is school transport operating to reflect SD, hygiene, PPE and cleaning arrangements?

Transport in place to cover vulnerable pupil transportation only. Social distancing, PPE and sanitation procedures in place.

This service has been valuable to assist the most vulnerable of our community. Further introduction of transport will only be

Continue to monitor transport guidance.


considered alongside government guidance.

How is registration throughout the day managed including temperature/health checks?

Temperatures are taken prior to registration at social distancing (remote handheld thermometer) as appropriate to setting. Following weekends/holiday periods all pupils and staff are asked if they are feeling well alongside current COVID-19 symptom guidance. Staff are briefed to recognise symptoms and report to the Medical Staff and the Director of Compliance and Operations and to begin isolation procedures.

Good practice in place to highlight any potential symptons.

Regime to be reviewed regularily as phased return begins, in line with current guidance.

Are transit spaces (corridors), social zones (car parks, common rooms, playgrounds) configured to SD rules?

Social distancing procedures are in place throughout all areas of the school. Grouping ‘bubbles’ are set up to ensure small socially distanced groups are in place and do not mix with another group. Each bubble has designated inside and outside space and will stay together for the entirely of the day, with the same members of staff where possible. Signage is clear and precise in all areas of footfall. Drop of and collection periods have assigned procedures to ensure social distancing is in place to

This has proven effective with keyworker and vulnerable children provision and will be rolled out further with the transition of further pupils to site.

The logistics of SD to continue to be monitored by Director of Compliance and Operations and Department Leads.


include staggered drop off/pick up and zone waiting areas with social distance markers in place. Parents are not permitted to enter the school buildings. Space audits are carried out in all areas of use and excess furniture removed where at all possible.

Are learning and games spaces configured to SD rules?

As previous. As previous. As previous.

Are different age groups catered for in terms of timetabling, length of the school day and exposure to other age groups.

Timetabling is continuously adapted to cover all age groups, remote and on site learning regularily reviewed and adapted to meet needs by the Senior Management Teams (SMT) Langley Leadership Team (LLT) in collaboration with subject/setting leads.

Effective system in place to include wellbeing and safeguarding review by Safeguarding Leads.

Continue to review and adapt as required.


Is there a system in place to deal with bereavements, trauma, anxiety, behavioural issues?

Yes, Pastoral leads, Designated Safeguarding Leads and Mental Health First Aiders are based within all settings across both sites. All staff receive regular training within keeping children safe in education. Policies have been updated to reflect COVID-19 related updates. Access to EAP and assigned Mental Health First Aiders in place for all staff.

Regular updates and briefings are in place, alongside indivual case approach as required. All staff have access to the Employee Assistance Program.

Continue to adapt training, policies and procedures as required in line with COVID-19 guidance.

Pupil and Staff - Safety Risk Assessment in the COVID-19 Environment

Risk Control Measures Outcome Remarks / Re-assessment

Have safeguarding, code of practice, and staff handbook policies been updated, regularly reviewed and shared?

Regular reviews are in place by policy holders, updates are shared as applicable to changes.

Stringent policy and procedures review processes in place.

Continue to monitor and adapt to changing circumstances as applicable.

Are the the DSL and ADSL’s easily contacted and their contact information known to all?

All staff are aware of DSL contact details, pictorial posters are present at both sites and via staff intranet systems.

In place and regularly updated.

Continue to ensure updates are actioned and shared as appropriate.

Are there a COVID-19 specific documents that include medical responses, SD, teaching, socialising, well-being etc?

Specific COVID-19 guidance is in place including Langley School contingency plan, phased opening continuity plan, COVID-19 teaching resources, staff guidance with regards to SD, cleaning and

Updates are made with changing guidance and information is focused to relevant areas.

Continue to review, plan and share.


sanitation, hygeine procedures and guidance for parents etc.

Are class sizes reduced and kept together in their “bubble” (minimising contact with others) and properly supervised?

Yes, All class sizes have been assessed and are within SD guidance, minimal movement from room to room, supervised at all times. Assigned bubble have their own staff and areas inside and out segregated from the other bubbles.

Effective procedures in place in all settings.

Continue to monitor and review.

Are the needs of each age group and class be considered separately in terms of support, activities and facilities?

Movement, support, activities and facilities have all been accounted for in liason with SMT to ensure they coordinate with curriculum planning, pupil and staff logistics taking into account hygiene regimes and social distances, in line with government guidance relating to each specific age group.

Effective and regularily monitored.

Continue to review.

Are staff having sufficient down time/rest during the working day/week?

Timetable allows for rest breaks in line with normal working practices and procedures and to allow for the changes in COVID-19 procedures and timetabling. Remote staff are encouraged to take regular breaks as they would when working on site.

Appropriate breaks assigned. Staff welfare reviewed regularily in line with any timetable changes and change of guidance and/or procedures.

Continue to monitor staff rest breaks and wellbeing.

How are new staff and pupils inducted and has the registration and recruit process been adapted to ensure

COVID-19 compliance is encorprated into all inductions whilst necessary, to ensure the

COVID-19 incorporated into standard induction

Continue whilst COVID-19 is considered risk to the


compliance? safety of staff and pupils. procedures. community.

Are sporting, play and SD rules clear to staff and pupils?

Regular guidance is provided to staff and pupils in line with COVID-19 procedures.

Rules are set out and regularly monitored by department/line managers, as appropriate to guidance.

Continue to review alongside changing guidance.

Are drama, dance and music activities applying SD rules?

Currently remote only, but when re-introduced to the on site timetabling further risk assessment and procedures will be actioned in line with setting and learning tecniques.

Monitoring in place. Continue to review alongside changing guidance.

How are staff meetings and staff rooms regulated in terms of space, equipments, resources (copiers, kettles, biscuits etc) timings, SD and purpose?

Where possible meeting are held via video conferencing. All rooms containing resources are equipped with spray ‘rinse free’ sanitiser, gloves, disposable paper and hand sanitiser and procedures are in place for sanitation between change of use. SD in place where social interaction cannot be avoided. Effective use of large capacity spaces for staff breaks, ensuring maximum social distancing.

Remote meetings proven to be effective.

Continue to review best practice in line with guidance.

Are all security, CCTV and access systems regularly checked, updated and (where necessary) re-coded?

Weekly checks in place as appropriate to site setting.

Procedures in place.

Are drop-off and pick-up procedures, in/out routes shared, understood and

All information is shared to parents and staff are briefed at the

Effective means of keeping information up-to-date in

Continue to update on a weekly basis, or upon update/change


applied? beginning of each week, and upon change, regarding procedures and any change to timings.

place. of procedures.

Are transit spaces (corridors), social zones (playgrounds) configured to SD rules?

Where possible and in line with Government guidance. Signage in place.

SD in place at all times where possible.

Regular monitoring of movement.

Do classrooms reflect SD layout, PPE, and regular cleaning rules?

Space audit completed for all areas in use, PPE, sanitation stations in all key areas, signage and procedures visable throughout settings.

Continue to review and adapt through any changes to pupil levels and staffing/information update.

Have unnecessary items been removed from classrooms and other learning environments?

Yes, where appropriate to do so. Where storage space allows. Continue to ensure chairs/tables are removed to promote social distancing.

Are soft furnishings, soft toys and toys that are hard to clean been removed?

Yes, in line with setting and government guidance.

In place. EYFS will be permitted to bring in a favourite toy as appropriate, not to be shared with others, names box for each child.

Have uniform information been provided to parents?

Yes, all parents have been advised that uniform can be worn, but is not expected if provision is limited. Appropriate non-uniform may be worn to ensure a recommended daily change of clothes is in place.

Communicated to all parents of returning pupils.

Monitor/regular reminders as appropriate.

Can staff manage, whilst in the transition phase, both in school and remote learning?

Transition will be monitored regularily by Line Managers, SMT and LLT to include regular briefings

Changes to work demands contiually monitored and reviewed, as a minimum, on

Continue to monitor and adapt to needs.


and feedback opportunities for both onsite and and remote staff.

a weekly basis. Good communication channels in place to ensure consultation and involvement throughout.

Are assemblies, break times, drop-off and collection times sufficiently well staggered?

Staggered timetabling in place appropriate to individual settings.

Procedures shared with parents and staff.

Continue to review effectiveness and adjust as required.

Are meal times de-conflicted, reflecting SD?

Packed lunches only, to be eaten in designated areas or in outside areas with SD. SD in place for boarding mealtime provision within the dining hall.

Group ‘bubbles’ in place to ensure SD is in place during all mealtimes.

Ongoing monitoring and review.

What are the risks of providing breakfast and after school clubs?

Breakfast and afterschool clubs curently suspended, with the exception of boarding pupils.

Procedures for boarding in place.

Continue to monitor and review in line with provisio.

What vulnerable staff and children are in school/home, is medical advice being followed and are they properly supported?

Staff and pupils have been grouped to ensure rules of sheilding and self-isolation are adhered to, to include those in their family setting and guidance is strictly followed to ensure they are protected. For those sheilding or self-isolating regular contact is made to ensure wellbeing.

Register in place pre lockdown and proven effective in monitoring those who need additional support. Continuity of Learning support in place on site and remotely.

Continue to monitor and review provision.

What provision is in place for children of Keyworkers?

Both school sites continue to provide provision for Vulnerable and Keyworker children during term time, for all year groups, as

Keyworker and vulnerable children provision in place.

Continue to provide, alongside government guidance.


required.

Medical Risk Assessment in the COVID-19 Environment

Risk Control Measures Outcome Remarks / Re-assessment

Is the science of risk understood e.g. less severe symptoms in adults, younger children less likely to become unwell, small class sizes will help?

Government scientific advice has been encorporated into staff briefings/training with all staff invited to regular Q&A sessions to ensure understanding and support.

Risk management understood and open communication lines to enable concerns/questions to be raised.

Continue to refresh training and address any concerns.

How effective are the hygiene rules? Is “catch it, bin it, kill it” still publicised and applied?

Hygiene rules are promoted, practices are regularily tested. Age appropriate posters thoughout settings. Guidance in place in all settings. Lided bins provided in all key areas.

All setting have a stringent regard to hygiene rules, staff continue to encourage good practice.

Are there sufficient medical staff to deal with temperature testing, isolating suspect COVID-19 cases, outside appointments and normal medical issues?

Yes, settings have medically trained staff and support as required.

In place and regularly monitored and reviewed.

Ensure qualifications are renewed as applicable in line with COVID-19

If temperature testing or taking other precautions that require new equipment, do operators have the appropriate training and has it been recorded?

All those taking temperatures are trained to do so by the School Nurses/Matron and findings are recorded on the daily register.

Regular training in place. Continue to update in line with guidance.

Have medical policy, procedures and appropriate response to spectrum of

Appropriate updates, guidance and procedures have been updated

Regular medical staff briefing in place to review

Continued review.


medical issues been revised and shared? and shared as appropriate. procedures.

Is the medical room(s) properly equipped?

Designated, fully equipped Medical Centre/Medical Room at both settings.

In place. Ensure regular stock check.

What testing is in place, how is this communicated?

Staff and associated family referral testing is in place for those displaying COVID-19 symptons, in line with government guidance.

Access to testing can be made directly via Gov.com or via referral request to [email protected]

Continue to review and update stakeholders of changing information and availability of resting in line with government updates.

What has the school decided is the level of PPE required for pupils and staff and are they trained as to their purpose, use, care and disposal?

In line with government guidance masks are not considered appropriate or necessary in settings, with the exception of medical use, however, where close contact may be required appropriate discreet face covering will be made available to staff and training provided on use off and washing/disposal procedures. Within EYFS and Pre-Prep, these have been made of printed fabrics to blend in with the setting as much as possible. Disposable gloves, sanitiser spray, disposable paper and hand sanitiser is available in all areas. Medical and cleaning staff will be provided with PPE in line with task to include disposable aprons, masks/visors and gloves.

Pre-return staff survey indicated this was one of the 2 main concerns from staff. Continual review and communication in place to ensure PPE is adequate for setting and task and staff understand the use, sanitations and correct disposal of PPE.

Continue to review, supply and communicate in line with guidance.

Do the sickness management rules need to be re-stated and the “don’t come to

All staff and parents have been All staff COVID-19 related Continue regular updates and


work if you are ill” understood. fully briefed on rules of wellness required for them to be present on site. Reporting and recording process in place.

absences are reported via [email protected]

staff communication.

As different age groups have different risk profiles is each group (staff and pupils) risk assessed?

Yes, guidance, advise and training is delivered which is appropriate to setting and age groups. Government guidance, specific to individual setting as been reviewed and actioned.

Procedures in place are taiored to individual settings and circustances as appropriate to profile/age of pupils and profile of staff.

Continue to assess risk in line with setting/profile and updated guidance.

Is the school aware of all pre-existing medical conditions?

Yes, a full audit has been completed, all pre-existing medical conditions are confidentially stored to enable appropriate risk management and protection. Extremley Clinically Vulnerable (Shielding) and Clinically Vulnerable staff and pupils will be protected in line with current guidance, to include vunerablilties within their immediate families. Setting leads will liaise with parents in relation to pupil vulnerabilities alongside advice from the medical staff.

Updates to [email protected]

Regular reminders to advise of any update to circumstances.

Who has tested positive for COVID-19 and is it recorded? (for elimination purposes)?

No reported cases to date. Test referral is available for all staff and their families who exhibit symptons of coronvirus in line with current

Direct access available at Gov.com or employee referral via coronupdate@langleyschool.

Regularily review guidance in regards to testing.


guidance. co.uk

Who has come into contact with anyone tested positive to COVID-19 and is it recorded?

No cases reported to date, recording procedures in place.

Updates to [email protected]

Regular reminders to advise any changes to circumstance.

Who has been sent home with COVID-19 symptoms (a cough, high temperature or shortness of breath)?

As above. As above As above

Is proof required for shielding and of individual conditions?

Shielding notices have been requested but proof of underlying conditions have not been requested.

Category placement recorded to allow regular review.

Continue to review.

If there is a separate area for temperature testing, holding and isolation areas and are they easily identified and regularly cleaned?

Yes, Medical Centre and Medical Room.

Provision in place.

Are staff and pupils regularly supervised and checked to ensure they are complying with hygiene rules and the use of PPE?

Regular checks are made by Department Heads and Line Managers. Ad hoc checks by DCO and HSO

In place. Continue to ensure regular supervision so as not to become complacent.

If essential work is required on site are contractors properly registered, inducted supervised and temperature checked?

Yes, Contractor approval system in place to include COVID-19 procedures.

Effective Contractor Approval and monitoring in place.

Do medical staff have the appropriate PPE, cleaning materials and training?

Yes, in place in line with regular training procedures.

Regularily review PPE stock.

Boarding Risk Assessment in the COVID-19 Environment

Risk Area Control Measures Outcome Remarks / Re-assessment


Are boarding policies and procedures updated, regularly reviewed and communicated?

Regular review and communication process in place, by policy and procedure authors.

Policy review schedule in place.

Ensure risk assessment is in place as guidance is updated with regards to reruning boarders.

Are all security and access systems regularly checked, updated and re-coded?

Checking regime and re-coding schedule procedures.

In place.

Do boarding staff have the appropriate PPE, cleaning materials and training?

Yes, in place in line with regular training and updated to COVID-19.

In place and regularily reviewed.

Regularily review PPE stock.

Are separation and socialising rules adhered to in the boarding house?

Strict procedures in place, in conjunction with full site SD procedures.

SD procedure in place and regularly monitored.

Continue to monitor adherance to rules and ensure SD throughout, particularly when the time comes to welcome the retun of further boarders.

Are fire instructions and new procedures reviewed, understood and rehearsed?

Yes, fire procedures, checks and practice drills are carried out in line with usual compliance procedures.

A minimum of half termly out of hours boarding drills are in place for both boarding houses.

Practice, monitor and review.

Are there sufficient rooms to isolate pupils (and staff)?

Yes, isolation rooms available in conjuction with medical centre/room. Procedures in place for anyone presenting symptoms.

In place and communicated. Continue to monitor and review.

Does the staff to pupil ratio reflect SD rules? This should include medical and emotional support.

Yes, Ratios are met. Medical support is in place in all settings. Emotional support is reviewed at every stage.

In place DSL/LLT/SMT continue to monitor support requirements.

If bed space has been reconfigured are there still sufficient bathroom facilities?

Bed space reconfiguration currently not required, boarding open to vulnerable pupils only.

Rooms and facilities allow adherance to SD rules.

Regularly review upon ongoing return of boarders.

Are all clothes and bed linen washed Yes. Essential laundering on Procedures in place. Continue to review in line


regularly and at appropriate setting (65o)? site only, boarder Monday to Friday only.

boarding provision provided.

Are boarders equipped with authorised equipment to stay-in touch with parents?

Yes, usual procedures apply.

Support Staff Risk Assessment


Are support staff briefed on changes regularly?

Support staff have been briefed and trained to task in line with SD and COVID-19 procedures and are provided with direct contact to a member of staff and the coronaupdate mailbox to raise any queries or concerns and to report any changes to circumstances.

Good communication in place.

Continue to communicate updates and recap procedures on a regular basis in a collaborate approach.

Do support staff have the appropriate PPE, cleaning materials and training?

Yes, in place in line with regular training procedures and enhanced to cover any changes in relation to COVID-19.

In place and monitored. Regularily review PPE stock.

Are cleaning regimes reviewed and inspected regularly and conforming to revised hygiene rules?

Yes, regimes monitored daily and regularily reviewed by Team Supervisors and the Director of Compliance and Operations.

In place and regularly reviewed.

Continue to review and adapt to changing needs and updated information.

Are fire and other emergency procedures i.e. exit routes clear and regularly inspected?

Yes, in line with routine compliance checks taking into account COVI-19 logistics.

Fire safety plan in place and adhered to in line with regulatory guidance.

Clear fire safety management procedures in place.

Facilities Management Risk Assessment



Heating system including fuel levels sufficient?

Yes, monitoring and supply services uninterupted during COVID-19

In place in line with Estates/H&S Management Plan.

Continue to inspect, review and conduct regular compliance meetings with all team members involved.

Gas supply, venting and valves? Yes, compliance monitoring uninterupted during COVID-19.



Have air conditioning ducts and units been checked and reviewed?

Yes, compliance monitoring uninterupted during COVID-19.



Electrical tests up-to-date including emergency lighting and PAT?


In place in line with Estates /H&S Management Plan.


Water testing for temperature, flow and legionella in date for test?




What is the status of the swimming pool and are appropriate measures in force?

Legionella and bacterial testing conituned through COVID-19 but swimming pool remains closed under government guidance dictates otherwise.



Fire alarm panel, system and extinguishers in date and serviced?


In place in line with Estates/H&S Management Plan and specifically Fire Safety regualtions and recording procedures.


Laundry washers and dryers serviceable, able to cope with demand, temperature

Yes, services uninterupted during COVID-19.

In place in line with Estates/H&S Management

Continue to inspect, review and conduct regular


requirements and have sufficient washing products?

Plan. compliance meetings with all team members involved.

Have waste procedures been reviewed? Yes, waste disposal has been reviewed in line with government guidance to include all areas of use to be provided with bins with lid.



Are pest control services recorded, deficiencies identified and actioned?

Yes, services uninterupted during COVID-19.



School vehicles fully registered, insured, maintained and stocked with appropriate hygiene materials if they are to be used?

Yes, vehicle checks carried out prior to any vehicle coming back into service.

In line with Transport Management Procedures.


Documents

COVID-19 RISK ASSESSMENT – PHASED RETURN TO SCHOOL€¦ · Medical Risk Assessment in the COVID-19 Environment Risk Control Measures Outcome Remarks / Re-assessment Is the science