COVER YOUR BASESCOVER YOUR BASES

By: Pete SpataraBy: Pete Spatara Director of Public WorksDirector of Public Works City of West Palm BeachCity of West Palm Beach

When you’re on deck…When you’re on deck…

Get Contracts in placeGet Contracts in place

A Tested PlanA Tested Plan

Evacuation RoutesEvacuation Routes

Debris Staging SitesDebris Staging Sites

Establish CommunicationEstablish Communication

Take care of employeesTake care of employees

Protect equipmentProtect equipment

Access to Food, Water & Access to Food, Water & FuelFuel

GETTING READYGETTING READY

ContractsContracts– Disaster debris removal and disposal servicesDisaster debris removal and disposal services– Monitoring of disaster debris removalMonitoring of disaster debris removal– Mold remediationMold remediation– Generator rentalGenerator rental– Roof repair and replacementRoof repair and replacement– General construction building repairGeneral construction building repair– IceIce– Rental of portable toiletsRental of portable toilets– Repair and replacement of fencingRepair and replacement of fencing

GETTING READY GETTING READY

Optional ContractsOptional Contracts– Canal cleaningCanal cleaning– CateringCatering– Tent and chair rentalTent and chair rental– Rental of roll off containersRental of roll off containers– Warehouse stock of safety suppliesWarehouse stock of safety supplies

Defense is ReadyDefense is Ready

Planned evacuation routePlanned evacuation routeDebris site lined upDebris site lined upContracts for removalContracts for removalOperation centerOperation centerRadio communicationRadio communicationShelters readyShelters readyCity equipment protectionCity equipment protectionAllow staff to secure home & Allow staff to secure home & familyfamilyPrepare time linePrepare time lineEstablish chain of commandEstablish chain of commandPrepare citizensPrepare citizens

DID WRONG…DID WRONG…

STOLEN BASESTOLEN BASE

Debris removal contracts lapsedDebris removal contracts lapsedConstruction debris pick-up was not included in Construction debris pick-up was not included in piggy back contract piggy back contract Did not follow plan on clean-up (allowed politics Did not follow plan on clean-up (allowed politics to rule)to rule)

BALKBALK

Landscapers & tree companies putting out Landscapers & tree companies putting out debris instead of hauling away as requireddebris instead of hauling away as required

BALL FOURBALL FOUR

No government No government involvementinvolvement

FEMAFEMA

MAN MADE DISASTERSMAN MADE DISASTERS

How do you prepare?

FEMA GUIDELINESFEMA GUIDELINESProcurement shall follow FEMA guidelines to ensure reimbursement from Procurement shall follow FEMA guidelines to ensure reimbursement from the federal government by:the federal government by:

– Retaining original receipts and documentationRetaining original receipts and documentation

– Making no contact or purchase contingent upon federal reimbursementMaking no contact or purchase contingent upon federal reimbursement

– Making emergency p.o. or contracts “site specific”Making emergency p.o. or contracts “site specific”

– Rent or lease equipment instead of buyingRent or lease equipment instead of buying

– Document in detail all oral requestsDocument in detail all oral requests

– Require that all bid, performance and payment bonds are issueRequire that all bid, performance and payment bonds are issue

– Take pictures, pictures, picturesTake pictures, pictures, pictures

Know the Rules!Know the Rules!

FEMA CATEGORIESFEMA CATEGORIES

Category A – Debris RemovalCategory A – Debris Removal

Category B – Emergency Protective MeasuresCategory B – Emergency Protective Measures

Category C – Road SystemsCategory C – Road Systems

Category D – Water Control FacilitiesCategory D – Water Control Facilities

Category E – Building and EquipmentCategory E – Building and Equipment

Category F – UtilitiesCategory F – Utilities

Category G – Parks, Recreational & OtherCategory G – Parks, Recreational & Other

DID WELL…DID WELL…

DOUBLE PLAYDOUBLE PLAY

Daily meetings with Daily meetings with contractors during contractors during clean-upclean-up

STRIKE OUTSTRIKE OUT

Never missed a day’s Never missed a day’s pick-uppick-up

TRIPLE PLAYTRIPLE PLAY

Separation of :Separation of :– GarbageGarbage– VegetationVegetation– Construction DebrisConstruction Debris

Continuous education Continuous education to citizens to citizens

How did you score?