ELDP Annual Report

This report should be completed and signed by the lead researcher. For postgraduate students, the academic supervisor should also sign. An appropriate authority within the host institution should sign off the finance summary to confirm that the grant has been spent in accordance with the terms and conditions of the award.

The finished report should be emailed to eldp@soas.ac.uk and the signed hard copy should be sent to: ELDP, Dept. of Linguistics, SOAS, 10 Thornhaugh Street, London WC1H 0XG, United Kingdom.

A.Cover information

1. Name of lead researcher

2. Award reference number

3. Title of project

4. Name of host institution

5. Project start date

6. Project end date

7. Project duration (months)

8. Report number (1st, 2nd, 3rd, Final)

9. Period covered by report [Month and Year] to [Month and Year]

10. Signature of lead researcher

11. Name of supervisor

12. Signature of supervisor (for postgraduate students only)

13. Email address of lead researcher

B.Progress report

Including the Principal Investigator, how many junior researchers have been employed on the project?Include anyone at BA, MA, PhD or Post doc level who has been paid to work within the project. Do not include consultants.

Please provide an overview of the work undertaken, your own assessment of how the aims and objectives of the documentation project have been achieved to date and the overall impact of the project.

There is no word limit but as a guide we would expect around 2000 words.

Outline key activities undertaken including notification of any significant variations to the documentation proposal and justification for changes

Outline any unexpected difficulties that you have experienced and how these have affected your overall work plan and outcomes.

Assessment of how the aims and objectives of the documentation project have been achieved to date, including the documentary and scientific outcomes,

Assessment as to the overall impact of the programme (including the impact on the relevant local communities)

Expand text boxes as necessary

C. Project highlights and pictures

We report highlights from ELDP projects to our funders and produce publicity materials for our website and ELAR social media. Please use the boxes below to tell us about a particularly interesting or exciting aspect of your project that could be used for this purpose.

Where possible please also send us some pictures we can use to illustrate the stories. All picture should have captions and acknowledgment of photographer.

Impact on community/speakers highlight

The first relates to the impact of the documentation on the welfare of the community and this could cover any aspect of the project – a change in policy matters regarding the language, a member of the community continuing the documentation after the end of the project, etc.

Type your answer here.

Scientific highlight

Please use the box below to tell us about a particularly interesting or exciting linguistic aspect of your project that could be used for this purpose. It could cover any aspect of the project – a discovery of an undocumented phenomenon, the discovery of a phenomenon which has implications for typological classification – or anything else you think would be interesting in the scientific context.

Type your answer here.

We will be using this information for our publicity work to support linguistic and cultural diversity. Inform us if you would not like us to use the information in the public domain, otherwise we will assume that the information can be disseminated.

D. Project outcomes

Use this section to tell us about the outcomes of your project so far. Please include all outcomes since the beginning of the project. If this is your second or third report you can copy and paste from previous years and then just add or update the information. If you run out of rows in the tables you can add more.

1.Data and depositing

Data recorded

Tell us about the materials you have recorded. Please include all materials up to this point.

Type of file Number of files Total number of different speakers

Total duration

Audio, Video, Picture, etc Integer integer Minutese.g. Wav 14 6 128e.g. mpg4 6 3 67

How much of your data has been annotated, and what kinds of annotation are included?

Degree of annotation

Number, media type and genre of

files

Total number of different speakers

Total duration Further information

Transcription, translation, glossing etc.

Integer, media type, genre

Integer Minutes

e.g. transcription only 4 video recordings of monologues

3 57 e.g. phonetic or orthographic

e.g. transcription, translation and glossing

3 video recordings of interactive speech

4 23 e.g. English, Spanish, Tok Pisin translation

Any comments on data recorded or further detail on annotations

ELAR Depositing

Please enter the URL of your ELAR deposit page

In addition to the deposit page, we will provide the ELDP Panel with a deposit content report. These are written by the Archive team when they receive a deposit and give an outline of the content - number and duration of recordings, level of annotation, etc.

The deposit page and the deposit content report, in conjunction with your narrative above, are used to assess whether the project has met the deliverables agreed in your programme of work. The Panel are asked to decide whether the deposit is in line with what was agreed at the start of the project, taking into account any unforeseen problems that could not reasonably have been overcome. The Panel will not be asked to review progress reports until the deposit is online and available for assessment.

If you have any difficulties with the depositing please get in touch with us or the Archive team as soon as possible, we are very happy to help and can give advice on any part of the process: elararchive@soas.ac.uk or eldp@soas.ac.uk.

Other archiving

Have you deposited files in any other archives?

Name of archive

Location of archive

Internationally accessible?

Type of file

Number of files

Total number of different speakers

Total duration

Access restrictions

Audio, video, picture, etc

Integer integer Minutes Are there any restrictions to who can access the files?

e.g. PARADISEC Australia yes wav 30 12 330 noe.g. PARADISEC Australia yes Mpg4 12 4 213 no

Any comments on other archiving

Use the tables below to tell us about all the outcomes of your project. There are different sections for things like the data you have collected, the impact on the community, scientific developments, etc.

Use one line per outcome per description, if you have more than one outcome of a particular type then insert a new row.

Type of outcome: Use the pre-set types where possible.

Description: Free text field for you to describe the outcome. For example, this may be the name of a journal you have published in or a description of a workshop held for the language community.

Quantity: The number of outcomes of that type and description.

Status: Tell us whether this outcome is planned (P), in progress (I) or completed (C).Please provide links to websites if applicable.

2.Language community outcomes

Materials produced for the languages community

Type of outcome Description Quantity StatusDictionaryPrimerAlphabet bookWebsitePaedagogical GrammarOrthography developmentDevelopment of legacy materialsOther (please specify)Other (please specify)Other (please specify)Other (please specify)Other (please specify)

Other community outcomes

Type of outcome Description Quantity StatusAccess/disseminationFacebook, Twitter, BlogDocumentation initiative led by community member(s)Workshops/trainings

Individual trainingCollaborationsImpact/empowermentOther (please specify)Other (please specify)Other (please specify)Other (please specify)Other (please specify)

3.Scientific

Publications

Type of outcome Description Quantity StatusArticles in peer reviewed journalsBook chaptersBooksProceedingsDissertationSpecial editionsGrammar (full)Grammar (sketch)Development of legacy materialsOther (please specify)Other (please specify)Other (please specify)

Presentations, teaching and training

Type of outcome Description Quantity StatusWorkshopsConference presentationsSeminarsResearch symposiaCollaborationsOther (please specify)Other (please specify)Other (please specify)Other (please specify)

4.Publicity

Type of outcome Description Quantity StatusBlog, Twitter, Facebook, etcDocumentary filmPress coverage (printed)Press coverage (radio/TV)Press coverage (web)Other (please specify)Other (please specify)Other (please specify)

5.Other funding

Type of outcome Description Quantity StatusSupplementary funding for this projectGrants for future researchOther (please specify)Other (please specify)Other (please specify)Other (please specify)

E. Financial report1. Summary of expenditure against budget

Payment made this period Currency of host institutionIn GBP

Amount received by host Exchange rate this reporting periodIn host’s currency GBP transferred / Amount received in host currency

THIS REPORTING PERIOD RUNNING TOTALSA B C D E F G

Budget Expenditure Expenditure Variance Budget Expenditure VarianceGBP Host curr. GBP GBP GBP GBP GBP

Research Salaries

Consultants

Student Stipend

Replacement teaching

Clerical/technical staff

Equipment

Travel

Consumables

Other

GRAND TOTAL

Guidance

THIS REPORTING PERIOD

A – Budget for the reporting period in GBP. NB this is not necessarily the same as the payment amount, in the last year of the project ELDP will retain some of the funds so the amount paid will be less than the budget.

B – Enter the total spent in your host’s currency.

C – Convert expenditure to GBP – amount in column B x the exchange rate for the reporting period.

D – The difference between the budget and the expenditure. Column A minus Column C. A negative number means you have overspent.

----------------------------------------------------RUNNING TOTALS

E – The budget in GBP so far. Eg if this is your second report then this would be the budget for year 1 + year 2

F – Expenditure so far for the whole project in GBP – add the expenditure from any previous reports to this reporting period to get the total so far.

G – The difference between the budget and the expenditure. Column E minus Column F. A negative number means you have overspent.

2. Breakdown of research staff salaries

For each member of staff salaried through this grant and employed on a full or a pro rata contract, please provide details of their salary costs broken down in £ sterling.

Name Position Contract start date

% time on project Basic salary Additional

allowancesStatutory

costs Total

Please explain all variations between budgeted and actual salary costs

Please ensure that for any new appointments made this year that were ‘unnamed’ in the application, CVs are attached. CVs are not required for ongoing appointees.

3. Expenditure breakdown

Use this section to tell us about your expenditure in detail. There is a note at the top of each section explaining the information needed but for all categories you should include an explanation of any significant variation between the budget and expenditure. For example:

o “I found out that I could borrow the camera from my host so I did not need to spend money on that”

o “The price of a flight from London to Rio went up by £300 in the time between writing the application and going on the field trip”

ConsultantsGive an overview of the number of consultants used, for how many hours, rate of pay and any other relevant information

Student StipendGive an overview of the stipend that was paid – who to, for how long, rate of pay and any other relevant information

Replacement teachingDetail who replacement was for, cost and duration

Clerical/technical staffDetail cost and duration

EquipmentDetail main items purchased

TravelDetail expenditure person per trip

ConsumablesDetail main items purchased

OtherDetail all items of expenditure in full

4. Institutional verification of expenditure

By signing below, the representative of the host institution verifies that the information in the financial summary above is correct and true.

Name of individual authorised to verify the expenditure

Position held within the host institution

Signature

Date

Institutional stamp