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Time management plans

Unit objectives Develop time management plans to

identify goals Organize your day by creating daily

plans and avoiding obstacles

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Time management plans

Topic A: Time management plan Topic B: Daily plan

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Time management plan

Determine schedule that works best for you and your company

Time management plan – Identify priorities– Set goals– Schedule your task– Make short-range and long-range goals– See minor and major tasks

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Guidelines for planning

Commit your plan to paper Keep track of time Correspond activities with productivity

cycles Create your ideal schedule Modify your current schedule

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Obstacles

Interruptions Projects taking longer than anticipated Crises

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Activity

A-1: Preparing for a time management plan

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Steps for creating a plan

1. Identify goals

2. Determine objectives to meet your goals

3. Create a strategy

4. Implement the strategy

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Activity

A-2: Creating a time management plan

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Time management plans

Topic A: Time management plan Topic B: Daily plan

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Daily plan

Benefits of planning– Decreases time spent making decisions– Reduces crises– Gives direction– Increases proactive activity– Increases the quantity and quality of

work

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Obstacles to planning

Unnecessary routine tasks Lack of immediate rewards Not in the habit of planning

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Activity

B-1: Handling obstacles

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Steps for planning your day

1. Set aside 15 minutes every day

2. Write down all tasks you need to accomplish

3. Prioritize tasks

4. Correspond each task with productivity cycles

5. Estimate how long each task takes

6. Assign a time of day to each task

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Activity

B-2: Identifying the steps to plan a day

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Guidelines for making daily plan

Make realistic time projections Account for interruptions Do not include long-range goals

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Schedule effectively

Schedule a time for every task in your list

Make it a habit to follow your plan Be dedicated to your schedule

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Tasks not to schedule

Tasks you can delegate Tasks performed to please others Thoughtless or inappropriate requests

for your time

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Activity

B-3: Using daily plan guidelines

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Time management plans

Unit summary Developed a time management plan

and identified goals Created a daily plan and discussed

potential obstacles