Spotsylvania CountySchool Board

Proposed FY19Budget Presentation

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February 15, 2018

“The main thing is to keep the main thing the main thing.”

~ Steven Covey and Robert “Bud” Spillane

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SCPS Framework for Teaching & Learning

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SCPS MissionTogether, we prepare our students for their future.

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Vision StatementSCPS is a leading school division that

inspires and empowers all students to

become creative thinkers, problem solvers

and effective communicators by:

• Ensuring an engaging and supportive learning environment

• Providing a broad spectrum of innovative opportunities

• Building lasting partnerships with the community to educate our students

Focused and Intentional Actsof Improvement

...improvements efforts are integrated and results-orientated

Future of Spotsylvania County Public Schools

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What are Some Examples of

Achievement Resulting from Current

Investments Aligned with the

Strategic Plan?

Snapshot Accomplishments

● 3 Blue Ribbon Schools of Music● 2017 Best Communities for Music Education● 2017 NAEHCY Award● All schools accredited by Virginia DOE● 97% of schools fully accredited● Division accredited by AdvancED

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Full Accreditation Status Year Elementary Middle High SCPS Total

2014 11 4 4 66%

2017 17 6 5 97%

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On-Time Graduation Rate Year Percentage

2012 85.99%

2017 90.41%

● Increase in student participation of AP program

○ 2012 - 1,453 students○ 2017 - 1,886 students

● Increase in participation of AP exams

○ 2012 - 2,417 AP exams○ 2017 - 3,197 AP exams

● Increase in the number of students passing AP exams

○ 2012 - 917 students (63.1%)○ 2013 - 956 students (58.7%)○ 2017 - 1,166 student (61.8%)

Advanced Placement (AP)

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FAMOReading

2014

FAMOReading

2017

StateEnglish2014

StateEnglish 2017

All 74 79 77* 81*

English/Reading

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SOL Data

Writing FAMO Writing 2014

FAMOWriting2017

StateWriting 2014

StateWriting2017

All 72 79 Combined score with English

Combined Score with English

MathFAMO Math 2014

FAMOMath2017

StateMath 2014

StateMath2017

All 73 80 75* 83*

Scholarship Awards

• As a result of scholarships and awards from Military, Athletic and Academic sources Spotsylvania Graduates realized:

2014-15 2015-16 2016-17

$38.8 million $39.6 million $44.6 million

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What are the Influences and Drivers of Our School System Budget?

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Content Knowledge

Community Engagement &

Civic Responsibility

Workplace Skills

Career Exploration

Critical Thinking, Creative thinking, Collaboration, Communication, and Citizenship

• Attains and is able to use the knowledge and skills described in the Standards of Learning for Core instruction areas (English, math, science, and history/social science), the arts, personal wellness, languages, and career & Technical education programs.

• Attains and demonstrates the knowledge and skills necessary to transition to and achieve in a global society and be prepared for life beyond high school graduation.

• Explore multiple subject areas that reflect personal interests and abilities.

• Attains and demonstrates productive work ethic, professionalism, and personal responsibility.

• Communicates effectively in a variety of ways, and to a variety of audiences to interact with individuals and within groups.

• Demonstrates workplace skills including collaboration, communication, creativity, critical thinking, problem solving, and responsible citizenship.

• Makes connections and is involved in the community through civic opportunities.

• Demonstrates integrity, maintains personal health and wellness, and shows respect for others.

• Shows respect for diversity of individuals, groups, and cultures in words and actions.

• Understands and demonstrates citizenship by participating in community and government decision-making.

• Understands knowledge, skills and abilities sought by employers for career opportunities.

• Aligns knowledge, skills, and abilities with personal interests to identify career opportunities.

• Sets goals for career, school and life and has knowledge of a variety of pathways, coursework, and/or requirements to achieve goals.

• Develops skills to align to current workplace needs, and that adapt to evolving job opportunities.

• Applies skills and knowledge by participating in workplace experiences.

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Profile of a Virginia GraduateIn Virginia, the Life Ready Individual:

One of the Largest Virginia School Divisions

13th largest school division out of the 132 public schools districts in Virginia*

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*As per latest published VDOE 2016 data.

Enrollment Trends

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Operations and Facilities

17 Elementary Schools (PK-5)

7 Middle Schools

5 High Schools (9-12)

1 Career & Technical Center

1 Alternative Learning Center

26,578 Miles Buses Travel Daily

16,900 Meals Served Daily

Who we Serve...Why we Serve?

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Student Overview

● 11% Special Ed● 13% Gifted Ed● 1,100 English for Speakers of Other Language Students● 38% Enrolled in the Free & Reduced Lunch Program

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Special Education Enrollment

English Learners (EL) Students

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“Education is not the filling of a pail,

but the lighting of a fire.”

~ William Butler Yeats

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Staff

• 1,739 Teachers*• 101 Administrative Staff*• 1,145 Support Staff*• 13 Average Years of Experience• 57% of Teaching Staff have Masters

and/or Doctorate Degrees

• 41 National Board Certified Teachers• 80% of Staff Live in Spotsylvania County

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*Actual employee count as of October 1, 2017

Teacher Salaries

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• Teachers in the United States work a 200-day contract or ten months (the same months students are in school).

• Teacher work hours include more than time actually teaching in their classrooms.

• Preparing lessons• Delivering instruction• Setting up laboratory or

other learning activities• Grading students’ papers• Working after school

tutoring students• Studying their own

professional development• Participating in school

engagement/improvement activities

NOTE: This doesn’t include following legal documents such as IEPs and 504 plans.

Virginia Trends in Enrollment

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Elementary Staffing

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Secondary Staffing

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What Funding Trends Impact Our School System Budget?

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Per Pupil Spending Ranking

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FY 2016*

State Average $11,745

Spotsylvania $10,571

Variance $1,174

Spotsylvania Ranked 80th

* 2017 Data is not available at this time

(61.6% of VA School Districts Spend a Greater Amount Per Pupil)

Local Funding Trends

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FY14 FY15 FY16 FY17 FY18

Superintendent’s Budget Gap (Recommended)

$8.2M $1.9M $2.7M $12.6M $6.5M

School Board Budget Gap (Approved)

$3.2M $1.9M $1.3M $12.6M $6.5M

One-Time FundsRecurring FundsTotal*

$750,000$0

$750,000

$0$1,585,000$1,585,000

$0$17,408$17,408

$2,100,000$4,942,568$7,042,568

$333,222$2,366,778$2,700,000

*Local Transfer Increase Over Adopted Budget the Previous Year

Transfer Funds versus Pass Through Funds

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Total School Funds

Appropriated by the Locality

$331M

Federal, State,Other Funds

(includes but not limited to: E-rate, donations, food service,

grants, fleet, CGS, Adult Ed, funding GAP)

$206M

Local Funds$127M

38% of School Revenues are Local Funds

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Need to determine what percentage to use for notation for total % of County General Funds are designated for schools.

48%58% (remove designated funds)

Put near the blue bubble.

The Local Economic Impact • Spotsylvania is the largest employer in the county - 80% of

SCPS’ payroll is made to employees residing in Spotsylvania County, which in turn pays taxes and spends income in Spotsylvania County.

• Every dollar allocated to the School Division’s operating budget generates more than a dollar of consumer spending in the county.

• Higher quality schools lead naturally to higher skilled workforces, which in turn provides economic growth.

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SOURCE: National Bureau of Economic Research - Working Paper 21770

How do we Respond through Investments to the Academic, Social, and Emotional Needs

of Children?

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School Centered Investment(FY 2018 Adopted Budget)

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Total FY18Operating Budget $ 250,426,694

School Centered Investment $ 204,915,679

% of Budget in School Centered Investment 81.83%

Special Programs

• Pre-school• JROTC• 29 Advanced Placement & Dual Enrollment Courses• STEM Courses / Academics• Visual and Performing Arts• Courthouse Academy• Advanced Placement Capstone• International Baccalaureate• Special Education-Gateway• Commonwealth Governor’s School• Career & Technical Education-886 Completers

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Instructional Technology• Variety of devices are utilized daily throughout our school

division (ex. Laptops, Chromebooks, iPads, Tablets, Desktops)

• Average approximately 2:1 ratio for devices

• Enables teachers to personalize and differentiate instruction

for their students

• Devices were provide to make future

ready libraries to promote college

and career readiness

• Libraries received an Interactive table,

SmartBoard, and Chromebooks or laptops

• Skills such as collaboration, computational thinking, and

coding skills are promoted beginning at the elementary level35

What are the Primary FY19 Budget Goals?

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GOAL #1 Increase Employee Compensation

GOAL #2 Increase Human Capital to Support Student Needs

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Compensation Proposal

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Employee Pay Increase Trends

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Fiscal Year Pay Increase

2015 Step & 1%

2016 3%

2017 2%

2018 2%

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Evergreen Study Solutions

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Bring to Minimum - 155 Employees total in the Evergreen Study Pay Plan Category

Of these employees, 141 are:

• Paraeducators• Bus Drivers• Bus Aides• Instructional Technology Assistants (ITAs)

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Pay Plan Category Employee Count

Paraeducators 201

Bus Drivers 163

Bus Aides 68

Clerical Staff 32

Custodians 27

Cafeteria Workers 23

Maintenance Workers 23

Technical Personnel 9

Health Safety Officer 9

Mechanics 4

Evergreen Study Solutions, continued

Classification Date Parity –

559 Employees in the Evergreen Study Pay Plan Category

FY19 Proposed Employee Compensation

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Description Amount

2% Pay Increase All Employees - Teachers & Non-Teachers

$3.471,812 2% Hybrid Evergreen Range Penetration Parity Recommendation - Teachers (Year One of Three)

$2,379,878

Evergreen Recommendation - Bring to Minimum (One Year) and Classification Date Parity (Over Three Years) *Estimated based on study data provided by Evergreen Study $ 967,822

Total $6,819,512

Goal #1 - Increase Employee Compensation

Health Insurance Plan Update

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● Renegotiated prescription drug costs

● Revisited Stop Loss coverage from $150,000 to $200,000

● Unbundled Medical and Dental Coverage

● Employees Assumed 25% of the Dental Rate (Employer Rate

75%)

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FY18 Modernization of Health Insurance Plans

Modernizing Health Insurance (HI) Plan Savings

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FY 2018 SCPS HI Plan Savings $1,800,000

FY 2019 SCPS HI Plan Savings $1,769,485

Cumulative HI Savings $3,569,485

Health Insurance BudgetApproximately $35.7M*

*Includes hospitalization plus dental for active and retirees

Health Insurance Increase Versus Compensation Increase Impacts

Details Impact

KeyCare Expanded - Employee Only Employee Contribution

Monthly Increase$25.99

Employee Pay Increase Scenarios Reduced Paycheck Impact (Before Taxes)

4% 10 Employees or 0.3% of Total Staff

3% 35 Employees or 1.0% of Total Staff

2% 162 Employees or 5.3 of Total Staff

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FY19 Health Insurance Employee Rate Increase

KeyCare Expanded Tier 2018 2019 $ Variance

Employee Only $ 146.48 $ 172.47 $ 25.99Employee + 1 $ 402.78 $ 449.91 $ 47.13Employee + Spouse $ 402.78 $ 603.08 $ 200.30Family (Shared) $ 224.77 $ 259.16 $ 34.39Family $ 684.50 $ 753.28 $ 68.78

FY 2019 Fiscal Impact- Employee Contribution Rate

Investment in Human Capital to

Support Student Success

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FY19 Investment Areas - Use of Resources

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Description Amount

28 Instruction Contracted Positions $2,029,83024 Special Education Contracted Positions $1,279,782

8 Technology ITA Contracted Positions $319,088

Total - 60 Contracted Positions $3,628,700

Goal # 2 - Increase Human Capital to Support Student Success

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Total Minimum Projected Positions

needed over a three year period

FY 2019Approved

Budget

120 FTEs 60 FTEs

Human Capital to Support Student Success

Rationale for Staffing Increases• 16 Regular Education Teachers

– Support current and anticipated growth in student enrollment– 4 additional schools added to Governor’s Low Class Size Initiative

• 1 Gifted Resource Teacher– Support entire student population– Growth of Rising Scholars program and Twice Exceptional students

• 5 Social Workers– Support new attendance law– Increase in foster-care students

– 3,385 families met the criteria for “living in poverty”• 3 Counselors

– School counselors conduct risk assessments– Profile of a VA Graduate expectations beginning this fall

• Requires internship/work experience to every student at the high school level

– Additional counselors are needed to meet SOQ requirements

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Rationale for Staffing Increases, continued• 1 Assistant Principal

– Potentially at Robert E. Lee Elementary– Enrollment has reached over 500 (similar in size to Courtland

Elementary and Spotswood Elementary)• 2 Administrative Interns

– Restore 2 positions at the secondary level– Provided to schools with greatest need

• Several factors considered• 8 Instructional Technology Assistants

– Increase of over 6,000 devices since 2015-2016 without increasing support

– Provide 1 full ITA to all middle, high, and largest elementary schools

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Rationale for Staffing Increases, continued

• 4 Early Childhood Special Education (ECSE) Teachers and 8 ECSE Paraeducators– Staffing standards are stricter– Currently serving 338 students

• 1 Teacher Courthouse Academy and 2 Paraeducators– 104 students placed outside school division– Potentially could serve more students within the division

• 2 Speech Language Pathologists– Additional special education students requires additional related

services– Maintain caseloads

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Rationale for Staffing Increases, continued

• 2 Occupational Therapists– Additional special education students requires additional related

services– Maintain caseloads

• 1 Teacher Gateway Academy and 2 Paraeducators– 50 additional students identified as having Autism from last year

(December 1 count)• 1 Adaptive PE Teacher

– Currently only one in SCPS– Additional special education students requires additional related

services• 1 Signing Assistant

– Current contract position– Additional special education students requires additional related

services

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FY18RevisedBudget

FY19Approved

Budget Variance%

Change

INSTRUCTION 2,321.8300 2,371.8299 50.00 2.2%ADMINISTRATION - * Includes Attendance & Health 102.4000 104.4000 2.00 2.0%

TRANSPORTATION 430.5000 430.5000 0.00 0.0%

MAINTENANCE 152.7331 152.7331 0.00 0.0%

FOOD SERVICE 52.0000 52.0000 0.00 0.0%

TECHNOLOGY 68.6000 76.6000 8.00 11.7%Grand Total 3,128.0631 3,188.0630 60.00 1.9%

FTE Summary by Budget Category - All Funds

FY19 Budget Summary

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Fund Description FY19Approved Budget

Instruction $199.6M Admin/Attendance & Health $10.8M Transportation/Fleet Services $21.2M Maintenance Services $22.1M School Food Services $10.4M Educational Technology $9.2M Debt Service $27.1M

Grand Total $300.4M

FY 2019 budget less CIP total to $300.4M, which represents a $11M, or 3.8%, increase over the FY 2018 Adopted Budget.

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FY 19 Expenditure by Category (Less CIP)

FY 19 Budget by Category All Funds Less CIP

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FY 19 Revenue Sources All Funds

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Operating Funds (Less CIP & Debt Service)

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FY 2019 Operating Budget Funding Gap (Less CIP)

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Budget Amount

Preliminary Revenues $278,788,051

Projected Expenditures ($282,319,975)

Preliminary Budget Gap ($3,531,924)

Additional Funding Recommended by County Administrator $1,533,089

Revised Budget Gap ($1,998,835)

As of 2/13/18

Local Transfer History

Amount

FY 2018 Local Transfer (Adopted Budget) $124,075,315

Less: One-Time FY 2018 Local Transfer Funds ($333,222)

$123,742,093

Addition: New FY 2019 School Debt Service $1,466,911

Addition: Additional Funding Recommended by County Administrator

$1,533,089

FY 2019 Preliminary Local Transfer $126,742,093

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As of 2/13/18

FY 2019 Projected Revenue Details

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Spotsylvania County Public Schools Fund Structure

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Fund 1 - Governor's School* $2.1M

Fund 2 - Detention Center* $1.0M

Fund 3 - Food Service $11.3M

Fund 4 - Adult Education* $.8M

Fund 5 - Operating Fund $282.3M

Fund 6 - CIP $30.8M

Fund 7 - Joint Fleet Services*$2.8M

Total - $331.2M

* SCPS is the fiscal agent/funds recorded on SCPS books

Variance due to rounding

Revenue Details

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State Funding Highlights - $142M• $516 million in K-12 spending for

all 132 school districts for both FY19 & FY20 {which includes $436 million in re-benchmarking of the

Standards of Quality (SOQs)}• FY20 Budget includes a pay raise• SCPS additional increase due to

increased enrollment/ADM• SCPS Projected FY19 ADM 23,175• Crossover is 2/18/2018

State Funding Adjustments (Examples)

• Sales Tax - $182,258• Basic Aid - $5,061,901• Sped SOQ - $798,510• SPED Regional - $367,480• At-Risk - $311,054• K-3 Primary - $561,850• English/2nd Language -

$178,722• Compensation Supplement -

($650,085)• SCPS LCI increased - Loss

$300,000 in State Revenues

Composite Index Historical Trends

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Note: When the LCI increases, the Division’s State funding is reduced and Local funds should increase.

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Average Daily Membership (ADM) Trends 2012 - 2019

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Revenue Details (Continued)

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Federal Revenue Highlights -$15.8M

• Title I - ($577,659)• Title II - $90,964• Title VIB - $78,456• Food Service net increase - $253,200

Local Revenue Highlights-$126.7M

• Decline of $333,222 due to one-time funds

• Increase $1,466,911 to cover new debt service costs based on 11/27/17 CIP 2019-2023 proposal

• Increase of funds transfer $1,533,089 recommended by County Administrator

Other Revenue Highlights - $12.9M

• Facility use fees - ($162,376)• Student Athletic Fee revenue - ($171,651)• Includes SCPS revenue gap - $1,998,835

As of 2/13/18

FY 2019 Budget Development Reallocations /

Expenditure Reductions

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FY 2019 Reallocations/Expenditure Reductions/ New Revenues

Description Amount

New Net FY19 Revenues (Less CIP) 10,996,197

Lowered VRS Rates $890,800

Subtotal $11,886,997

Baseline Reallocations $2,621,209

Operating Fund (Food Service Cost Allocation Recovery) $300,000

Modernization of Health Insurance Benefits $1,769,485

Subtotal $4,690,694

Total (Budget Capacity including Cost Efficiencies) $16,577,69170

As of 2/12/18

Other Projected

Expenditures

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FY19 Investment Areas - Use of Resources

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Description Cost

Instruction Non-comp $354,125

Instruction - Dual Enrollment $66,125Print Shop $5,000

Human Resources $24,286

Finance $16,500Health Services $35,319Transportation Services $194,455Maintenance Services $121,862Joint Fleet Service Fund Balance Use Adj. $60,172Food Service Fund Balance Use Adj. $469,362Total $1,347,206

Student Athletic Fee TrendsIn FY 2011, the school division implemented a $100 athletic fee per sport per student. The Athletic Fee was instituted to assist the Division in covering the following expenses: transportation supplement for high schools, 9th grade coaching stipends, transportation supplement for middle schools, and all middle school sports coaching stipends. The goal of the Division is to eliminate this fee over time.

Athletic Fee Revenue Trend

FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 $ %

Account

Actual Actual Actual Actual Actual Actual Actual AdoptedBudget

Recommended

Variance Change

HIGH SCH ATHLETIC FEE $ 253,120.00 $ 236,885.00 $ 230,835.00 $ 238,435.00 $ 246,900.00 $ 189,160.00 $ 183,535.00 $ 118,407.00 $ 0 $ (118,407.00) (100.0%)

MIDDLE SCH ATHLETIC FEE $ 122,805.00 $ 125,051.00 $ 117,223.00 $ 116,684.00 $ 110,529.00 $ 79,705.00 $ 85,388.00 $ 53,244.00 $ 0 $ (53,244.00) (100.0%)

Grand Total $ 375,925.00 $ 361,936.00 $ 348,058.00 $ 355,119.00 $ 357,429.00 $ 268,865.00 $ 268,923.00 $ 171,651.00 $ 0 $ (171,651.00) (100.0%)

Athletic Fee Trend

FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18

FY19Recomm

ended

Fee Assessedto Students(Per Sport) $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 75.00 $ 75.00 $ 50.00 $ 0

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Substitute Rates - FY19 Recommended $5 Increase

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Position Recommended FY19 Rate

Type

Substitute Paraeducator $70.00 Daily

Substitute Teacher, Degreed $90.00 Daily

Substitute Teacher, Non-degreed $75.00 Daily

Substitute Long-term, Endorsed $180.00 Daily

Substitute Long-term, Non-endorsed

$130.00 Daily

Stipends - Examples

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Level Type

Adopted FY 2018

Rate

ProposedFY 2019

RateES Grade Level Chairperson $ 491 $ 500

MS Mentor Teacher $ 491 $ 500

MS Band $ 1,195 $ 1,216

HS Yearbook Sponsor $ 2,064 $ 2,101

HS Drama Director $ 2,495 $ 2,539

HS Boys Basketball - Head $ 2,947 $ 3,000

HS Girls Soccer - Head $ 2,456 $ 2,500

HS Football - Assistant $ 2,456 $ 2,500

FY19 Investment Areas

Use of Resources

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Description Cost

Debt Service $1,466,911

Special Education Hourly Paraeducators, Increase in Substitute Budget Lines & Contracted Services $2,464,901

Elimination of the Student Athletic Fee $172,651

Daily Substitute Rate Increase - $5 Daily $113,856

Fully Restore Academic & Athletic Stipends $22,827

Activity Bus Pilot Expansion $100,000

In-house Custodial Services Transition $289,772

Total $4,630,918

Activity Bus Pilot Expansion

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Revised CIP Proposal

2019-2023

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CIP Summary Plan as of 11.27.17

Department FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 TotalTransportation $ 4,258,838 $ 3,967,516 $ 3,838,025 $ 3,984,353 $ 4,000,000 $ 20,048,732Technology $ 3,405,580 $ 3,141,520 $ 2,309,924 $ 3,659,260 $ 3,143,030 $ 15,659,314Maintenance $ 23,135,500 $ 14,775,000 $ 6,770,000 $ 2,718,000 $ 2,080,000 $ 49,478,500

Total $ 30,799,918 $ 21,884,036 $ 12,917,949 $ 10,361,613 $ 9,223,030 $ 85,186,546

CIP Revised Summary Plan as of 1.31.18

Department FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 TotalTransportation $ 4,258,838 $ 3,967,516 $ 3,838,025 $ 3,984,353 $ 4,000,000 $ 20,048,732Technology $ 3,405,580 $ 3,141,520 $ 2,309,924 $ 3,659,260 $ 3,143,030 $ 15,659,314Maintenance $ 23,135,500 $ 20,703,000 $ 4,715,000 $ 340,000 $ 685,000 $ 49,578,500

Total $ 30,799,918 $ 27,812,036 $ 10,862,949 $ 7,983,613 $ 7,828,030 $ 85,286,546

Difference $ - $ 5,928,000 $ (2,055,000) $ (2,378,000) $ (1,395,000) $ 100,000

Revised CIP Proposal

“Leave nothing for tomorrow which can be done today.”

~Abraham Lincoln

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Budget Highlights - Gap $2M

● Compensation Proposal to Recruit and Retain High Quality Staff○ Phased Implementation of the Evergreen Study

Solutions● Additional FTE Resources to support:

○ Increased Special Needs Students○ Increased Mental Health Needs ○ Increased ITA Technology Resources○ Maintaining Pupil Teacher Ratio (PTR) at all levels○ Elimination of Student Athletic Fee○ Increase in Substitute pay ($5.00 for daily)○ Restore Academic and Athletic Stipends to 2009 level○ Expansion of Activity Bus Pilot

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Next Steps

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❏ 2/15/18 - School Board Presents FY 2019 Budget to Board of Supervisors

❏ 2/20/18 - Board of Supervisors Approves Advertised Tax Rate

❏ 3/13/18 - Joint Budget Work Session with Board of Supervisors

❏ 3/29/18 - Board of Supervisors Public Hearing at Massaponax High School

❏ 4/12/18 - Board of Supervisors Adopt FY 2019 Budget and Tax Rates

❏ 5/14/18 - School Board Adopts the FY 2019 Budget

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Together, we prepare our students for their future.