0251

County of Santa Cruz DEPARTMENT OF PUBLIC WORKS

701 OCEAN STREET, ROOM 410, SANTA CRUZ, CA 95060 (831) 454-2160 FAX (831) 454-2385 TDD (831) 454-2123

THOMAS L. BOLICH DIRECTOR OF PUBLIC WORKS

AGENDA: AUGUST 12,2003

June 3 1,2003 t I !

SANTA CRUZ COUNTY BOARD OF SUPERVISORS 701 Ocean Street Santa Cruz, California 95060

SUBJECT: SOLID WASTE DIVERSION CONSULTING SERVICES

Members of the Board:

One aspect of the County’s ongoing program to comply with the landfill disposal reduction mandate of AB 939 targets diversion of the organic portion of the solid waste stream. This material consists primarily of plant or yard waste and wood waste (about 13 percent of all waste) and food waste (about 20 percent). Diversion of yard waste and wood waste takes place through curbside collection and through separate handling at County disposal facilities.

In June 2000 your Board accepted a report on solid waste disposal that, among other things, recommended that food waste become a priority for landfill diversion for the unincorporated county. Subsequently, your Board approved a contract for solid waste consulting services with Karin Grobe, working as Organic Recyclers Anonymous (ORA), to assist Public Works in establishing food waste diversion activities for both the residential and commercial sectors of the community. This contract work provides education and technical assistance to businesses and institutions, residents (e.g., home composting) and schools (e.g., worm composting).

This coming year we intend to make use of these consulting services to assist with a larger scale food waste diversion pilot project planned for this fall. Attached is a proposed amendment to agreement and scope of work for your Board’s consideration. Funds for the work are available in the current year Public Works Solid Waste budget.

SANTA CRUZ COUNTY BOARD OF SUPERVISORS Page -2- 0252

It is therefore recommended that the Board of Supervisors take the following action:

1. Approve the attached amendment to agreement with Karin Grobe to establish the not-to-exceed amount of $80,000 for solid waste consulting services and to extend the term of the agreement to June 30,2004.

2. Authorize the Director of Public Works to sign the agreement on behalf of the County.

Yours truly,

THOMAS L. BOLICH Gv Director of Public Works

TLB:RPM:mh

Attachments

RECOMMENDED FOR APPROVAL:

~~

County Administrative Officer

copy to: Public Works

KARINMH.wpd

AMENDMENT TO AGREEMENT 0 2 5 3

The parties hereto agree to amend Contract Number 02 186, dated August 1,2000, by and between the COUNTY OF SANTA CRUZ, and KARIN GROBE, for SOLID WASTE CONSULTING

FOR FISCAL YEAR 2003-2004 PER SCOPE OF WORK AS ATTACHED, and by extending the term of the contract to JUNE 30,2004.

SERVICES BY ESTABLISHING A NOT-TO-EXCEED COMPENSATION AMOUNT OF $80,000

All other provisions of said contract shall remain the same.

DATED: CONTRACTOR: KARIN GROBE

COUNTY OF SANTA CRUZ DEPARTMENT OF PUBLIC WORKS BY:

ADDRESS: 236 Sheldon Avenue DIRECTOR OF PUBLIC WORKS Santa Cruz, CA 95060

Approved as to form:

TELEPHONE: (83 1) 427-3452

Assistant County Counsel FAX: (83 1) 427-5272

RPM:mh

DISTRIBUTION: Auditor-Controller, Public Works, Contractor

AMNDAGRE.DOC /karmh.wpd Rev. 9/6/02

0254

FOOD WASTE AND ORGANICS DIVERSION SCOPE OF WORK FISCAL YEAR 2003-2004

I. FOOD WASTE PROJECT - PHASE I Assist with food waste project as directed by County: 1. 2.

3. 4. 5.

Develop list of potential generator participants. In collaboration with County Staff, research appropriate collection and composting technologies, assist with design of collection program and composting component. Research and design education and informational outreach component of project. Conduct outreach to food waste generators Monitor and troubleshoot participation issues such as contamination, collection, quantities; communicate findings to County.

11. COMMERCIAL DIVERSION - BUSINESS AND INSTITUTIONS TECHNICAL ASSISTANCE

1. General diversion promotion a. In consultation with County, continue public information outreach program; modify

as needed 2. Diversion technical and material assistance

a.

b.

Assisvadvise businesses and institutions, such as organized camps or conference centers, grocery stores, restaurants, Grey Bears, with food waste diversion actions including, but not limited to, vermicomposting, surplus food networks, in-vessel composters, etc. With advance approval of County, provide compost bins and or collection containers in situations where: (i) recipient agrees to provide to County an estimate of annual waste reduction

(ii) recipient agrees to serve as a waste reduction model for other businesses or quantity resulting from use of said equipment; and

institutions by allowing County to describe recipient’s waste reduction experience is County public information activities and allowing County- sponsored visits (at recipient’s convenience) to observe recipient’s waste reduction system.

c. Continue inventory and communications with school food preparation centers for

d. As requested, provide written summary report on status of diversion potential diversion potential

3. Assist in distribution of Soil Amendment Booklet

III. RESIDENTIAL HOME COMPOSTING

A. WORKSHOPS, TECHNICAL ASSISTANCE AND OUTREACH 1. Manage home composting education program for Ecology Action (EA)

a. In consultation with EA, evaluate workshop format, scheduling & make

b. Oversee EA Workshop and Information Booth scheduling, promotion, content and recommendations to County

presentations 2. Prepare, promote and conduct vermicomposting workshops (wormshops)

a. Incorporate Master Vermicomposters as volunteers and provide material support as needed

3. Design and conduct public information services

1

0255

a. Evaluate EA Rotline and composting brochures and make recommendations to

b, Oversee EA home compost literature distribution (libraries, etc) c. Maintain vermicompost print information d. Provide telephone response and house-call service for vermicomposting e. As directed by County, provide content for County Home Composting Program

website, coordinate set up, implementation and maintenance. f. Prepare and distribute annual newsletter to compost bin users.

use Master Composter volunteers as appropriate.

composting demo site in South County.

County

4. Design, set up and maintain home composting demo site at Grey Bears facility;

5. Coordinate with Master Gardeners on potential collaboration, assistance with

6. Landscapers outreach (newsletter articles) 7. Assist with development of potential local worm growing operation

B. MASTER COMPOSTER TRAINING In collaboration with Ecology Action: 1 . Modify training course content & approach

a. Present course proposal to County for approval 2. Coordinate with Ecology Action to recruit candidates 3 . Conduct training 4. Maintain MC network after training

a. Integrate MCs into County Home Composting programs and other food waste and organics diversion activities as appropriate.

b. Plan and coordinate MC continuing education events 5. As directed by County, prepare written summary report on Training Program

N. SCHOOLS ASSISTANCE --- Public (including RCP schools), Private, and Preschools 1 . Assist with existing vermicomposting bins 2. Outreach for classroom worm bin use; establish, monitor, maintain 3 . Identify potential for increased bins (classroom & large) 4. Coordinate and assist with installation & monitoring of new bins 5. Summer maintenance as needed 6. Integrate MCs into school presentations when possible. 7. For RCP schools, coordinate activities with RCP staff as appropriate. 8. As requested, submit written status report on extent of school vermicomposting

V. REPORTING TO COUNTY 1. With invoices, document hours per task, results of work, recommendations for

2. Meet with County as requested to review project status. 3 . Prepare additional project summary reports / analyses as requested.

program modifications or adjustments.

2

0256

I Program I Hours I I I. Food Waste Project 368 I 11. Commercial

410 1II.A. Home Composting 130

1II.B. Master Composter Training 300 IV. School Assistance 275

I V. Reoorting I 48 1 I TOTAL HOURS I 1531 I

* (not-to-exceed, including materials, services, bin subsidies)

Hours may be re-assigned among tasks only with prior approval of County. Additional or substitute projects may be requested depending on outcome of initial evaluation of needs (e.g., school diversion potential, eventual location of worm farming operations, food waste pilot, MC training time requirements, etc).

Materials and services will be reimbursed at cost plus 10% based on submission of itemized receipts. Eligible materials costs will include telephone, mileage ($0.3 15 cents per mile), postage, film and developing, graphic arts, worms and compost bins for educational uses and other costs approved in advance by County.

The County will pay Contractor based on invoices submitted by Contractor which itemize hours expended per task plus material costs and services. Invoices may be submitted monthly.

Contractor shall submit to County for pre-approval copies of public information materials intended for publication as print or electronic advertising or brochures. All artwork, advertising copy, graphics, and research data files prepared under this contract shall become property of County and Contractor shall submit originals (electronic and hard copy) of same no later than completion of contract.

3

State Farm Mutual Automobile Insurance Company

6400 Safe Farm Drive Rohnert Park CA 94926

NAMED INSURED 00041 05-2262-3325

GROBE, KARIN HEINTZ, DAVID M AND

236 SHELDON AVE SANTA CRUZ CA 9 5 0 6 0- 2 0 2 4

DO NOT PAY PREMIUMS SHOWN ON THIS PAGE. SEPARATE STATEMENT ENCLOSED IF AMOUNT DUE.

39635-3-8 MATCH 00041 MUTL VOL

I DECLARATIONS PAGE PAGE 1 OF2

POLICY NUMBER V20 341 5-Fl9-05N POLICY PERIOD MAY 2 3 2 0 0 3 t o C 1 9 3 -

AGENT

845 CEDAR STREET RICH HAGAN

SANTA CRUZ, CA 95060-3832

PHONE:(831)429-2700

Your policy consists of this declarations page, the policy booklet - form 9805A, and any endorsements that apply, including those issued to you with any subsequent renewal notice.

Replaced policy number V203415-05M

Your total current 6 month premium for JUN 19 2003 to DEC 19 2003 is $192.50.

CONTINUED

0259

Important.. .

Insurance Department regarding the coverage and service provided under this policy. California law requires us to provide you with information for filing complaints with the State

Complaints should be filed only after you and State Farmaor your agent or other company representative have failed to reach a satisfactory agreement on a problem.

Please forward such complaints to: California Department of Insurance Consumer Services Division 300 South Spring Street Los Angeles, CA 90013

Or call toll tree 1-800-927-HELP (4357)

NOTICE

We are required to furnish you with the following information:

1. An automobile liability insurance company may cancel a policy before the end of the current policy period if an insured fails to pay the premium when due or if an insured, a resident spouse, a relative who lives with the insured or any other person who usually drives the car has had his or her driver's license under suspension or revocation during the 180 days just before the renewal date of the policy, i f renewed, or during the policy period.

2. An automobile liability insurance company may increase the premium or refuse to renew the policy for any of the following reasons:

a. Accident involvement by an insured, and whether an insured is at fault in the accident

b. A change in, or an addition of, an insured vehicle.

c. A change in, or addition of, an insured under the policy.

d. A change in the location of garaging of an insured vehicle.

e. A change in the use of the insured vehicle.

f. Convictions for violating any provision of the Vehicle Code or the Penal Code relating to the operation of a motor vehicle.

g. The payment made by an insurer due to a claim filed by an insured or a third party.

An automobile liability insurance company may increase the premium or refuse to renew the policy for ' reasons that are not listed above but which are lawful and not unfairly discriminatory.

1 State Farm Mutual Automobile Insurance Company - 6400 State Farm Drive Rohnert Park CA 94926

NAMED INSURED

HEINTZ, DAVID M AND

00041 05-2262-332B

GROBE,-KARIN 236 SHELDON AVE SANTA CRUZ CA 95060-2024

19635-3-8 MATCH 00041 MUTL VOL

DECLARATIONS PAGE I PAGE 2 OF 2

POLICY NUMBER V20 341 5-F19-05N POLEYPERED MAY 23 2 0 5 - l % ? C m

- 0 2 5 9

fiiFJLiI-JEO,CQMPANIES 2 3 5 NORTH F I R S T ST DIXON CA 9 5 6 2 0- 3 0 2 7 . G'6637ilii CERTIFICATE OF INSURANCE-NORCAL SERVICE CENTER INC AND ITS

,ERTIFICATE OF INSURANCE-CIT? OF SAN 4ENTALSERVICES: ATTN MICHELE YOUNG, 777 NORTH F I R S T ST #450 ,

I J t LA 3 5 1 1 2 - 6 3 3 7 . 7EAfl,EkR?IfiC4$& P ~ , ~ ~ S U B ~ ~ ~ ~ - E B ~ ~ T Y , O ~ ~ ~ ~ ~ T 4 ~ ~ ~ U Z DEPT OF PUBLIC

u+ o u J I r . 1 1 JOSE-ENVIEi?N! SAN JO"' 05 6 0 3 WORKS ULCMIY 3 1 4 1 n rwun JMIY IA LnuL Ln Y ~ U ~ U - L ~ U U S

MANAGEMENT D I V I S I O N 801 N FIRST ST #110 SAN JOSE CA 95110- 1716 . 6091J. 1 CERTIFICATE OF GUARANTEED RENeWAL. 6905A AMENDMENT OF DEFINED WORDS L I A B I L I T Y MEDICAL PAYMENTS

06 6 0 3 7 ~ . 1 1 CERTIFICATE OF INSURANCE-CITY OF SAN JOSE F ~ N A N C E ~ D E B T & RISK

I J ~ I ~ ~ W ~ E D MOTOR VEHICLE ANI^ PHYSICAL AMA AGE COVERAGES - ~ F F JUN 6049AG DAVID . . . - HFINT7.

USE 6F R ~ F O W N E D CARS, LIABILITY AND MEDICAL PAYMENTS COVERAGES,

Agent: RICH HAGAN 36 Telephone: (831)429-2700 D ~ ~ ~ , , ~ ~ A r r n v c)n c)nm 09CQ + A C

0260

Important.. . California law requires us to provide you with intormation for filing complaints with the State Insurance Department regarding the coverage and sekvice prcvided under this policy.

Complaints should be filed only after you and Slate Farmaor your agent or other company representative have failed to reach a satisfactory agreement on a problem.

Please forward such complaints to: California Department of Insurance Consumer Services Division 300 South Spring Street Los Angeles, CA 90013

Or call toll free 1-800-927-HELP (4357)

NOTICE

We are required to furnish you with the following information:

1. An automobile liability insurance company may cancel a policy before the end of the current policy

who lives with the insured or any other person who usually drives the car has had his or her driver's period if an insured fails to pay the premium when due or if an insured, a resident spouse, a relative

license under suspension or revocation during the 180 days just before the renewal date of the policy, if renewed, or during the policy period.

2. An automobile liability insurance company may increase the pranium or refuse to renew the policy for any of the following reasons:

a. Accident involvement by an insured, and whether an insured is at fault in the accident

b. A change in, or an addition of, an insured vehicle.

c. A change in, or addition of, an insured under the policy

d. A change in the location of garaging of an insured vehicle.

e. A change in the use of the insured vehicle

f. Convictions for violating any provision of the Vehicle Code or the Penal Code relating to the operation of a motor vehicle.

g. The payment made by an insurer due to a claim filed by an insured or a third party

An automobile liability insurance company may increase the premium or refuse to renew the policy for reasons that are not listed above but which are lawful and not unfairly discriminatory.

i

0261

0262

6037F.11 CERTIFICATE OF INSURANCE 39635-3-B - 332B Agent 2262 AFO 146

0263 This is to certify that: State Farm Mutual Automobile Insurance Company , of Bloomington, Illinois has coverage in force as shown below for the named insured. If the coverage is changed or terminated we will gwe 10 days written notice to:

COUNTY OF SANTA CRUZ DEPT OF P U B L I C WORKS 7 0 1 OCEAN ST 4TH FLOOR SANTA CRUZ C A 9 5 0 6 0 - 4 0 0 3

Description of Vehicle: 1993 TOYOTA 4TARN81AXPZ068547

LIABILITY - COVERAGE A Limits of Liability

Bodily Injury Property Damage Bodily Injury and Property Damage each person each accident each accident Single Limit

$ 100000 $ 100000 each accident $ 300000

z This Certificate of Insurance does not change the coverage provided by the described policy.

2 Named Insured HEINTZ, DAVID M AND GROBE, KARIN

8 Policy Number V20 3415-F19-05N

: Effective Date MAY 23 2003

'p

b 0) 0

v

m 0

N 0 In

5 12:Ol A.M. Standard Time

5 6037F.11

Chief Executive Officer

BY Authorized Representalive

0264 COUNTY OF SANTA CRUZ

AGREEMENT TYPE (Check One)

FROM :

BY:

The Board of Supenrlsors is hereby requested bo approve the attached agreement and authorize the execution of same. ~~ ~~ ~

1.

2.

3.

4.

5.

9~ qmt is kmrn* County of Santa Cruz

and Karin Grobe, 236 Sheldon Ave., Santa Cruz, CA 95060 (Name/-)

(m=bnew&tew)

agreement will s o l i d waste consul t ing s e r v i c e s .

Periodoftheagreement k frwn J u l y 1, 2003 to June 30, 2004

Antkipated Cmt is $ 80.000 Fixed 0 Monthly Rate 0 Annual Rate a Not to Exceed

Remark-rnrt: $81J lOO: Overhead: $5,600: Total : $85,600

Detail: ~ ~ ~ t i n u 1 n g ~ g r e e m e n t s ~ i s t f o r ~ 0 3 -04 .pageCc- 18 &n&aCtNo: 32186 OR 0 1 ~ T ~ A g ~ ~ t 0 SeCtionII No Board ktber required, will be listed under Item 8 I3 Sectlonm .Board ktter rquked 0 SectianN Revenue Agreement

6. Appropriatiins/Revenues are available and are budgeted in 6251 lo! 51027 ! 3665 ! (Index) 3590 (Sub object)

NOTE: IF APPROPRIATIONS ARE INSUFFICIENT', ATTACHED COMPLmD AUD74 OR AUD-60

isors approve the agreement and authorize

Direc to r of Publ ic Works (DePWAgency Head) b e x e c h d h d f of the Of

ADM - 29 (8/01) TitleI,Section300RocMan By: Deputy Ckrk

AUDrrORCONTROLLER USE ONLY