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Authority • Sections 403(a), Essential Assistance and 502, Federal
Emergency Assistance, of the Robert T. Stafford DisasterRelief and Emergency Assistance Act (Stafford Act)
• 42 U.S.C. 5121 – 5206, as amended
•Title 44 Code of Federal Regulations (CFR) §13.24
• OMB Circular A-87
•Disaster Assistance Policy (DAP) 9525.2, Donated Resources
What Are Donated Resources
Donated Resources include:
• Volunteer labor
• Donated equipment
• Donated materials
Eligibility
•Essential to eliminating immediate threats
•Documented by local public official, official’s designee or Primary Agent
Eligibility cont’d Documentation:
•Separate Project Worksheets•Hours worked•Work site•Description of work for each resource
type: volunteer, equipment, materials
Examples • Labor
Eligible Debris RemovalSandbagging – filling/placementSafety InspectionsMass Care and Sheltering
• EquipmentBulldozerVehicles
• MaterialsFood, waterSand, dirt, rocks
Determining ValueDetermining the value of a donated resource is addressed in 44
CFR 13.24 and DAP 9525.2
Labor Same rate of pay in organization or labor market “Reasonable” fringe benefits Total Volunteer Labor = labor rate X
total volunteer hours Documentation
Determining Value cont’d
Equipment Total Volunteer Equipment = equipment rate*X
total hours used for each equipment type
*Rate is based on applicant or FEMA rate, whichever is lower
Note: Out of pocket expenses to operate the equipment may be claimed as a donation credit, unless those costs are included in a reimbursed equipment rate claim under a different project.
Determining Value cont’d
Materials
Must be donated by third party
Total Volunteer Materials = current commercial rate based on previous purchase or vendor quote
Note: Material from other Federal agencies may not be included.
Compiling Costs• Total Project Cost: out-of -pocket costs (OOP) plus value of donated resources limited to the maximum credit allowed
-FYI-• Maximum Credit Allowed: non-Federal cost share% 25% X OOP expenses Federal cost share % 75%
Compiling Costs - cont’d.• When multiple PW’s are used, the Donated
Resource Credit may be placed on one “Credit” PW after all emergency work is completed.
• The “Credit” PW must include all the documentation and reference each applicable emergency work (Cat A or B) Project Worksheet(s).
Compiling Costs - cont’d.• The documented donations credit is to be entered on the PW as a line item of the project cost. This amount cannot exceed the maximum credit allowed for donation.
• Any excess credit may be distributed to other emergency work PW’s for the same Applicant in the same disaster and may not exceed the maximum allowable credit for each PW.
LimitationsDonated Resource Credit (DRC):
• Capped at non-Federal share of Emergency Work (Cat A and Cat B)
• State may only claim Donated Resource Credit according to the disaster cost-share agreement
Note: Credit for donated resources may not be applied for any work
performed during a 100% Federally funded period because the non-Federal share would be zero (0) for that period.
Limitations - cont’d.
• Reasonable logistical support for volunteers doing eligible work may be considered an eligible cost or donations credit by FEMA’s Regional Administrator.
• Donated resources submitted for credit toward thenon-Federal share cannot be from another Federal grant or from other Federally funded sources.
Lessons Learned
Joplin, Missouri161 fatalities1,800 injured7,500 homes destroyed18,000 vehicles destroyed500 businesses destroyed1 major hospital destroyedMost affiliated doctor’s offices/clinics destroyed
Lessons Learned
Joplin, Missouri
2 Fire Stations destroyed5 schools destroyed/extremely damaged3,000,000 cubic yards of debris47% of the community is uninsured or
under-insured
Lessons in Success Joplin, Missouri
• 102,000 volunteers• 610,000 volunteer hours• $8.5 million in donated goods
and services• 12,000 hours of donated
equipment use• TOTAL: $17.7 million
Lessons in SuccessFlorida – 2012 Tropical Storm Debby
• 214 volunteers• 8,251 volunteer hours• $86,171* in donated goods and
services• 22 hours of donated equipment
use• TOTAL: $17,146*** Total allowed for offset
Lessons in Success
Hurricane Katrina$21 million in volunteer impact
2010 Tennessee Floods$17 million in volunteer impact
2013 Hattiesburg Tornado$1.8 million Red Cross alone
Lessons Learned 2011 Alabama Tornadoes
$20 million in volunteer impact not used
Superstorm Sandy$137 million in measured volunteer
impact not used
PresentersBarbara Cartwright
Florida Division of Emergency [email protected]
Ken SkalitzkyVolunteer Florida