Councillor Information Bulletin · 8/1/2017 · COUNCILLOR INFORMATION BULLETIN 1 August 2017 - Issue 30/17 Tuesday 1 August 2017 - Issue 30/17 ... Commission (NSWEC) by 22 September

Tuesday 1 August 2017

- Issue 30/17

Councillor Information Bulletin

Any feedback or queries?

Contact the Councillor HelpDesk on 9952 8200 or [email protected]

COUNCILLOR INFORMATION BULLETIN

1 August 2017 - Issue 30/17

Tuesday 1 August 2017

- Issue 30/17

COUNCILLOR INFORMATION BULLETIN IN THIS ISSUE Item Page

1 CALENDAR OF EVENTS ................................................................................. 2

2 CITY OF RYDE PROCUREMENT .................................................................... 4

3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS ............... 9

4 2017 DISCLOSURE OF POLITICAL FUNDING AND ELECTORAL EXPENDITURE .............................................................................................. 13

5 LIBRARY PROGRAMS THAT SPAN THE AGES ........................................... 19 6 CONSOLIDATION OF 255 QUARRY ROAD INTO SANTA ROSA

PARK - Project Update ................................................................................... 21

7 SUSTAINABLE WASTE 2 ART PRIZE ........................................................... 22

8 MEADOWBANK FORESHORE SOLAR LIGHTING ....................................... 23 9 COMMUNITY HARMONY REFERENCE GROUP ......................................... 26 10 CITY OF RYDE PRAYER BREAKFAST ......................................................... 32

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1 CALENDAR OF EVENTS

TUESDAY, 1 AUGUST 2017

5.00pm NO MEETINGS 6.00pm Candidate Information Session 2

Council Chambers, Level 1A, 1 Pope Street, Ryde

Contact: Customer Service – 9952 8222 WEDNESDAY, 2 AUGUST 2017 6.00pm Meadowbank Park Outdoor Youth

and Family Recreation Space Community Consultation Drop-in Session Meadowbank Park Tennis Centre

THURSDAY, 3 AUGUST 2017

4.00pm Macquarie Park Forum

Woolwich Meeting Room, Level 1 Binary Centre, 3 Richardson Place, North Ryde

Contact: John Brown, Senior Coordinator City Activation – 9952 8185

5.00pm Centenary of ANZAC and WW1

Committee Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Michelle Carter, Senior Coordinator – Events – 9952 8331 Chairperson: Councillor Laxale

SATURDAY, 5 AUGUST 2017

10.00am Meadowbank Park Outdoor Youth and Family Recreation Space Community Consultation Drop-in Session Meadowbank Park

MONDAY, 7 AUGUST 2017

9.30am Sydney North Planning Panel Meeting Christie Conference Centre, 100 Walker Street, North Sydney

6.00pm Bicycle Advisory Committee Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Harry Muker, Senior Coordinator – Traffic, Transport and Development – 9952 8116 Chairperson: Councillor Maggio


5.00pm Planning and Environment Committee Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde

6.00pm Ryde Central Committee Meeting

Council Chambers, Level 1A, 1 Pope Street, Ryde

WEDNESDAY, 9 AUGUST 2017

10.30am Sydney North Planning Panel Meeting Christie Conference Centre, 100 Walker Street, North Sydney

6.00pm Heritage Advisory Committee

Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Lexie Macdonald – Senior Coordinator Strategic Planning – 9952 8059 Chairperson: Councillor Stott


6.00pm NSROC Board Meeting Location yet to be confirmed

FRIDAY, 11 AUGUST 2017

7.00am City of Ryde Prayer Breakfast Civic Hall, 1 Devlin Street, Ryde

Contact: Michelle Carter, Senior Coordinator – Events – 9952 8331

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MONDAY, 14 AUGUST 2017

6.00pm Bushland and Environment Advisory Committee Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Sandra Payne – Natural Areas Coordinator – 9952 8257 Chairperson: Councillor Stott


5.00pm Works and Community Committee Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde

6.00pm Finance and Governance Committee

Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde


6.00pm Sport and Recreation (including Wheeled Sports) Advisory Committee Meeting Meeting Room Level 1A, 1 Pope Street, Ryde

Contact: Simons James, Senior Coordinator – Parks & Recreation – 9952 8092 Chairperson: Councillor Maggio


6.00pm Briefing prior to Council Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde NB. Working Dinner during Briefing

7.00pm Council Meeting

Council Chambers, Level 1A, 1 Pope Street Ryde


5.00pm Economic Development Advisory Committee Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: John Brown – Senior Coordinator - City Activation – 9552 8185 Chairperson: Councillor Yedelian

5.30pm Joint Library Service Advisory Committee Gladesville Library

Contact: Jill Webb – Manager – Library Services – 9552 8341


9.00am STEM Careers for Women Event CSIRO, 36 Bradfield Road, West Lindfield

6.30pm Citizenship Ceremony

Civic Hall, 1 Devlin Street, Ryde MONDAY, 28 AUGUST 2017

6.00pm Eastwood / West Ryde Events and Promotions Committee Meeting Eastwood Women’s Rest Centre, Hillview Road, Eastwood

Contact: Michelle Carter, Senior Coordinator – Events – 9952 8331


5.00pm NO MEETINGS WEDNESDAY, 30 AUGUST 2017

6.00pm Ryde Youth Council Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Michael Paine – Community Project Officer – 9952 8248


6.00pm Community Harmony Reference Group Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Jonathan Nanlohy, Community Projects Coordinator (Sector Development) – 9952 8300

TUESDAY, 5 SEPTEMBER 2017

5.00pm NO MEETINGS

Councillor Information Bulletin Page 4



2 CITY OF RYDE PROCUREMENT

The ATTACHED report on formal procurement at the City of Ryde provides information as to Requests for Tender or Requests for Quotation that are currently in the market. The report also outlines those items of procurement (if any) that are to be reported to the next meeting of Council in accordance with the requirements of the Local Government Act and Regulations. This includes all procurement in the bracket of $50k - $150k in value (Request for Quotation) or exceeding $150k inc GST (Request for Tenders).

Some of these processes may be marked as being limited to selective respondents. Where this is the case, there has been a publicly advertised Expression of Interest process to establish select respondents or a panel of select respondents that are prequalified to undertake the required works.

Contact:

Name: Les Hullick

Position: Acting Manager - Risk, Audit and Governance

Contact No: 9952 8022

Attachments

1 Formal Procurement - 1 August 2017

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3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS

ATTACHED for your information are the following documents:

A list of development applications received during the period 13 July 2017 to 19 July 2017.

A list of development applications determined during the period 13 July 2017 to 19 July 2017.

Searchable lists of received and determined development applications are also available on Council’s website using the following link: Development Application Tracking

Contact:

Name: Liz Coad

Position: Acting Director - City Planning and Development


Attachments

1 Development Applications Received by Ward - 13 July 2017 to 19 July 2017

2 Development Applications Determined by Ward - 13 July 2017 to 19 July 2017

http://eservice.ryde.nsw.gov.au/DATracking/Modules/Common/Default.aspx?page=disclaimer

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4 2017 DISCLOSURE OF POLITICAL FUNDING AND ELECTORAL EXPENDITURE

Councillors are reminded that, in accordance with the Election Funding, Expenditure and Disclosure Act 1981, they are required to make an annual disclosure of political donations and electoral expenditure. This disclosure is required to be received by the NSW Electoral Commission (NSWEC) by 22 September 2017.

A disclosure form must be submitted by any person who was a local Councillor at any time between 1 July 2016 and 1 July 2017, including those councillors who resigned during this period. Each Councillor must submit one of the following two forms:

1. If the local Councillor did not make or receive any political donations and has not

incurred any electoral expenditure during the disclosure period 1 July 2016 to 30 June 2017, they should use the ‘nil’ disclosure form - NSWEC 2017 Elected Member (Local Government Councillor) – Nil Disclosure Form

2. If the local Councillor has made or received any political donations (including making

membership fees or levies to a political party) or incurred any electoral expenditure during the disclosure period 1 July 2016 to 30 June 2017, they should use the ‘full’ disclosure form - NSWEC 2017 Elected Member (Local Government Councillor) – Disclosure Form

These forms have been placed on Boardvantage for Councillors to access. They are also available on the NSWEC website: http://www.elections.nsw.gov.au/fd/disclosures_of_political_donations_and_electoral_expenditure/disclosures/disclosures_for_local_councillors

Two NSWEC Fact Sheets are attached for Councillors’ reference.

2017 Disclosures of political donations and electoral expenditure by local Councillors

2017 Disclosure audit certificate requirements.

Further information is available on the NSWEC website at www.elections.nsw.gov.au/2017disclosures. Please direct questions to the NSWEC Client Services team on 1300 022 011 or email [email protected] It should be noted that failure to submit the disclosure form on time is an offence and can attract penalties under the Election Funding, Expenditure and Disclosure Act 1981.

Contact:

Name: Les Hullick

Position: Acting Manager - Risk, Audit and Governance


http://www.elections.nsw.gov.au/fd/disclosures_of_political_donations_and_electoral_expenditure/disclosures/disclosures_for_local_councillors

http://www.elections.nsw.gov.au/fd/disclosures_of_political_donations_and_electoral_expenditure/disclosures/disclosures_for_local_councillors

https://protect-au.mimecast.com/s/EM1LB0UA3WvCJ?domain=elections.nsw.gov.au

mailto:[email protected]


ITEM 4 (continued)



Attachments

1 NSWEC 2017 Disclosure of political donations and electoral expenditure by local Councillors

2 NSWEC 2017 Disclosure Audit Certificate requirements


ITEM 4 (continued) ATTACHMENT 1


















5 LIBRARY PROGRAMS THAT SPAN THE AGES

Ryde Library delivers events that truly span the ages, and in the last fortnight has hosted two vastly different events that were equally entertaining and engaging for our community.

12 July was Comic Festival Day as part of the school holiday program. The 179 participants enjoyed free caricatures, making their own comic books, badge making and a photo booth throughout the day. Staff dressed up for the occasion and the atmosphere was buzzing. The Library also launched the new Comics Plus app providing access to an online collection of 16,000 digital graphic novels and comics. The July school holiday programs had a record breaking 1158 attendees across 25 sessions.

18 July was a very different “period” event, as the library hosted an event to commemorate the 200th anniversary of Jane Austen’s death. At this event we had speaker Paul Brunton OAM FAHA Emeritus curator State Library of New South Wales. We served 40 guests High Tea with staff in period costume and the tables decorated with lace table cloths, candelabras and china tea cups. This event received high praise from those who attended.


ITEM 5 (continued)



Contact:

Name: Angela Jones-Blayney Position: Acting Director - Customer and Community Services Contact No: 9952 8480




6 CONSOLIDATION OF 255 QUARRY ROAD INTO SANTA ROSA PARK - Project Update

In 2015, Council acquired the residential property at 255 Quarry Road, Ryde to enable future improvements to the frontage of Santa Rosa Park to Quarry Rd and its integration with the surrounding residential area. Funding has been allocated in 2017/18 budget for the demolition of the residential cottage and park connection works.

With the residential property currently leased and to allow demolition works to be programmed it is necessary for Council to issue the current tenant with a written notice to vacate the cottage. The legislated minimum requirement for these types of notices is 90 days, however in an act of good will, Council is providing an additional 30 days. Therefore, the tenant will have a total of 120 days in which to vacate the cottage from the date Council provides written notice.

Council staff intend to personally issue the notice on the tenant on Wednesday 2 August 2017. This will require that the tenant must vacate the property in no later than 30 November 2017.

Following the tenant’s vacation Council will secure the cottage and site. Surrounding residents will be notified of the upcoming demolition works. These works will be done as soon as possible to minimise potential vandalism.

Contact:

Name: Joe So Position: Acting Director - City Works and Infrastructure Contact No: 9952 8102




7 SUSTAINABLE WASTE 2 ART PRIZE

This year’s Sustainable Waste 2 Art Prize 2017 competition is nearing its finale for 2017.

This initiative has been an annual event for several years and is part of an ongoing successful partnership project between the Environment, Waste and Youth teams of Council.

The exhibition and prize is open to artists and members of the community 11 years and over who live, work, study or play in our local area. Entrants are required to produce art or design objects created from used or recycled materials.

This year’s opening night of the exhibition where the winners are announced will take place on Wednesday 6 September 2017. The exhibition will extend from 7 September to 20 September inclusive. Gallery opening times from Tuesdays to Saturdays between 11am and 4pm daily.

The opening night of the exhibition is usually a very well attended event and Councillors are invited to attend the opening night or visit the exhibition.

Wednesday, 6 September 2017

6:00pm – 8:00pm

See Street Gallery, Meadowbank

Please advise Governance if you are planning to attend the opening night.

See examples of previous entries received for SWAP above.

Contact:

Name: Liz Coad

Position: Acting Director - City Planning and Development





8 MEADOWBANK FORESHORE SOLAR LIGHTING

Council at its meeting on 26 April 2017 resolved to have regular reporting on the status of the operation of the solar lights at Meadowbank Park. The CIB item last week provided a table of the history of inspections. It was noted the 2 major issues are; solar access affecting 4 lights, and battery failures which will be addressed by pro-active replacement for those not already done. For the lights with solar access issue, controllers have been identified and ordered, and are expected to be installed within 2 weeks. With the replacement of batteries, it has been found a combined controller and battery unit performs better, and the replacements will be done using these, with the units having been ordered. During the latest inspection carried out on 25/07/2017, one other light was found not working, and the cause of this is being investigated.

Contact:

Name: Joe So Position: Acting Director - City Works and Infrastructure Contact No: 9952 8102

Attachments

1 Meadowbank foreshore analysis chart - CIB

2 Meadowbank Foreshole Solar Light Map with numbers

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9 COMMUNITY HARMONY REFERENCE GROUP

The quarterly meeting of the Community Harmony Reference Group was held on Thursday 25 May 2017.

The primary role of the Community Harmony Reference Group is to:

Provide advice to Council to ensure that Culturally and Linguistically Diverse (CALD) residents in the City of Ryde are able to participate actively in all aspects of community and civic life and that Council recognises and values the diversity of the community.

The minutes of the last Community Harmony Reference Group are ATTACHED for Councillors’ information.

Contact:

Name: Angela Jones-Blayney Position: Acting Director - Customer and Community Services Contact No: 9952 8480

Attachments

1 Minutes - Community Harmony Reference Group Meeting - 25 May 2017
























10 CITY OF RYDE PRAYER BREAKFAST

The City of Ryde Prayer Breakfast is a celebration of the Christian faith within our community. It has been an annual event since the City of Ryde’s bicentenary celebrations in 1992 and this year’s event is scheduled for Friday, 11 August.

Date: Friday, 11 August 2017 Time: 7.00 – 8.30am Venue: Ryde Civic Hall, 1 Devlin Street, Ryde RSVP: by Friday, 4 August via the Councillor Helpdesk (bookings essential)

Breakfast includes a selection of hot and cold options, juice, tea and coffee. This year our Guest Speaker is Delia Gray who is an Occupational Therapist and has worked at the Royal Rehab Centre for nearly 16 years. Ms Gray will present her talk 'Life is not defined by the abundance of your abilities' at the event.

If you would like to attend this event, please RSVP to the Councillor Helpdesk by Friday 4 August 2017. Bookings are essential.

Councillors do not need to purchase a ticket to attend this event. However please note that for any guests or groups attending the Breakfast, the cost is $30.00 per person or $270.00 for a table of 10 (a saving of $30.00). Additional tickets can be purchased at www.ryde.nsw.gov.au/prayer

Contact:

Name: Angela Jones-Blayney

Position: Acting Director Customer and Community Services


http://www.ryde.nsw.gov.au/prayer

Documents

Councillor Information Bulletin · 8/1/2017 · COUNCILLOR INFORMATION BULLETIN 1 August 2017 - Issue 30/17 Tuesday 1 August 2017 - Issue 30/17 ... Commission (NSWEC) by 22 September