COUNCIL FOR THE BUlL T ENVIRONMENT

Co-Chairs: Dr. Karan L. Watson, Provost and Executive Vice President Dr. Jerry R. Strawser, Vice President for Finance and Administration

July 15, 2015

MEMORANDUM

TO: President Michael K. Young

SUBJECT: CBE Recommendation: Campus Exterior Lighting Improvements

The Council for the Built Environment (CBE) received a request from Utilities & Energy Services (UES) to update the campus exterior lighting standard and proceed with campus exterior lighting improvements using new and retrofitted LED fixtures. The new LED fixtures will be used in parking lots and roadways in lieu of existing "shoebox" fixture. This recommended change in the campus design standard will not impact the pedestrian and heritage fixtures that are approved for use in other applications on campus. LED lighting is already included in the campus design standard, so this change is only for the type of LED fixture to be used, which provides more efficient performance, higher quality lighting, lower fixture cost, and a longer (I 0 year) warranty. This lighting upgrade will enhance safety and security across campus by improving lighting quality and consistency. An additional benefit will be a reduction in lamp outages as a result of longer lamp life and improving fixture reliability. The request and CBE Sub­Council ' s reports are attached.

The Design Review Sub-Council (DRsc) unanimously voted to recommend approval ofthe Campus Exterior Lighting Upgrade project, including the use of the proposed fixture as the new campus standard and the fixture replacement plan as presented, with the following caveats:

• Coordinate location of fish bowl fixture replacement to ensure a gradual transition between the new and existing fixtures as the light output will be different.

• Where a visual connection between new fixtures and shoe box fixtures occurs, ensure that the aesthetics are consistent in appearance.

• If possible, coordinate with projects currently in design or in construction to incorporate the new LED fixtures.

• If financially feasible, the remaining 350 fish bowl fixtures shall be replaced within the next 3-4 years.

The Technical Review Sub-Council (TRsc) supports the proposed request for the campus exterior lighting improvements and design standard updates and recommends approval, provided the following issues/concerns are addressed and funded.

• Environmental Health and Safety is to be contacted as soon as possible regarding coordination of disposal of o ld lights and ballasts.

Jack K W11i1ams Admm1strat1on Building SUite 100 1248 TAMU College Stat1on TX 77843-1 ?48 USA

Tel. +1 979.845.4016 Fax. +1 979.845.6994 http//cbe.tamu edu/

July 15, 2015 CBE Recommendation: Campus Exterior Lighting Improvements Page 2

• There is to be a formal plan to replace the remaining fixtures that are not part of this plan over the next two to four years.

• The project and design team will need to follow the TAMU UES Design Standards where applicable- https://utilities.tamu.edu/design-standards/.

Solar lights were not considered in this plan. CBE would like to take the opportunity to explore the economic impact, both long and short term that solar powered lights would have. UES will provide an estimate of investment and impact to the CBE Co-Chairs. If the immediate and long term costs could possibly warrant the use of solar powered lights, the proposal will return to CBE for further consideration.

The CBE voted unanimously to recommend the President's approval , with noted caveats, the Campus Exterior Lighting Improvements with the understanding that should solar powered lights be of economic benefit, the project will be returned to CBE for further review.

-;<::::{J;;;? 7-f ... - ty

Karan L. Watson Date Provost and Executive Vice President Co-Chair, Council for the Built Environment

~r not concur with CBE's recommendation:

tchael K. Young President

Date

., /, Jerr)1 R. trawser Date Vice President for Finance and Administration Co-Chair, Council for the Built Environment

A~M I UTILITIES lr ENERGY SERVICES TEXAS A&M UN IV ERSITY

DATE: June 4, 2015

TO: Dr. Karan L. Watson Dr. Jerry R. Strawser Co-Chair Co-Chair

THROUGH :

Council for the Built Environme~ ~Council for the Built Environment

Dr. Jerry R. Strawser Vice President for Finance and ~is ration and Chief Financial Officer

THROUGH: Ms. S. Jane Schneider Associate Vice President for Facilities and Operations

FROM:

SUBJECT:

Mr. James G. Riley Executive Director Utilities & Energy Service

Campus Exterior Lighting Improvements and Design Standard Update

Utilities & Energy Services (UES) is requesting a recommendation and endorsement from the Council for the Built Environment (CBE) to update the campus exterior lighting standard and proceed with campus exterior lighting improvements using new and retrofitted LED fixtures described below.

The new LED fixtures shown in Appendix 8 will be used in parking lots and roadways and their use in these applications, in lieu of existing "shoebox" fixture , will begin as soon as approval is obtained. This recommended change in the campus design standard will not impact the pedestrian and heritage fixtures that are approved for use in other applications on campus. LED llghting is already included in the campus design standard, so this change is only for the type of LED fixture to be used, which provides more efficient performance. higher quality lighting, lower fixture cost. and a longer ( 10 year) warranty.

In addition to the updated design standard , I am pleased to inform CBE members that Board of Regents approval has been obtained to proceed with two energy consumption reduction projects having a combined budget of $11 .3 million that includes efficiency upgrades in several campus buildings and the upgrade of exterior lighting in parking areas, roadways, and pedestrian walkways. These two projects will be funded through low interest loans made available through the State Energy Conservation Office (SECO). The exterior lighting upgrade will either replace or retrofit most of the existing campus pedestal and pole­mounted fixtures to modern, high efficiency LED fixtures mounted on the existing pedestals and poles.

The Texas A&M campus has over 4,700 exterior pole-mounted lights and this initiative will replace or retrofit all but 1,550 of the most recently installed fixtures . To meet project payback requirements, some of the newer fixtures having advanced metal halide white light were excluded from the scope. This lighting upgrade initiative will replace or retrof1t fixtures across main and west campus, but does not include Riverside Campus due to funding limitations and payback requirements.

Existing bollards, heritage, and pedestrian walkway fixtures will be retrofitted with LED, while most parking lot lighting will be converted from the existing "shoe box" type fixture to the new high-efficiency LED slim­line design. (see pictures in Appendix B) In the past, shoe box type fixtures have been retrofitted with LED lighting. However, the LED fixtures that are recommended are improved to be more efficient and cost­effective than retrofits, and provide a full 1 0 year warranty on both the fixture internals and externals.

This lighting upgrade will enhance safety and security across campus by improving lighting quality and consistency. An additional benefit will be a reduction in lamp outages as a result of longer lamp life and improving fixture reliability. Lighting mounted on buildings was not included as part of this initiative because of architectural considerations and because the SECO funding requirement that simple payback must be less than 10 years could not be achieved.

To ensure competitiveness in the bidding and purchasing of fixtures, two high-quality LED fixtures have been identified and are recommended for inclusion in the updated campus design standard.

Appendix A provides a list of fixtures that will be replaced as part of the major upgrade.

Appendix B shows the two LED fixtures that are recommended for inclusion in the updated campus exterior lighting standard - in lieu of the existing shoe box type fixture. Recently installed or retrofitted shoe box fixtures that have LED lamps will remain in a number of locations on campus.

c: Lilia Gonzales

Campus Exterior Lighting Improvements Page 2

Appendix A - Lighting Replacements

Bollards

• Replace (64) SOW, 70W, 100W High Pressure Sodium and metal halide fixtures with 15 W LED lamp and driver.

Cobra heads • Replace (264) 1000W, 400W, 250W High pressure sodium fixtures with new 190W LED • Replace (41) 400W high pressure sodium fixtures at Easterwood Airport with new 160W LED

Post-Top Cylinder (Kensington) • Replace (240) High Pressure Sodium fixtures with new 70W non-anodized LED fixture.

• Replace (7) SOW Post Top Globe High Pressure Sodium fixtures with new non-anodized LED fixture.

Post-Top Decorative (Hockey Puck) • Retrofit (222) 150W High Pressure Sodium and metal halide fixtures with 32W LED retrofit kit. • Retrofit (43) 175W Metal Halide fixtures with 32W LED retrofit kit. • Retrofit (67) 1 DOW Metal Halide fixtures with 32W LED retrofit kit .

Post-Top (Various) • Replace (8) 1 OOOW Post Top Flood Metal Halide fixtures with new 11 OW LED • Replace (2) 250W Post Top Flood Metal Halide fixtures with new 110W LED • Replace (4) 315W Post Top Flood Metal Halide Fixtures with new 110W LED • Replace (8) 400W Post Top Flood Metal Halide fixtures with new 110W LED

Flood lights <Various) • Replace (4) 150W High Pressure Sodium fixtures with new 40W LED • Replace (4) 250W High Pressure Sodium fixtures with new 100W LED

• Replace (10) 400W High Pressure Sodium fixtures with new 110W LED • Replace (20) 400W Metal halide fixtures with new 11 OW LED

Security (Various) • Replace. (2) 1 DOW metal halide fixtures with new 75W LED Fixture • Replace (2) 150W High Pressure Sodium fixtures with new 75W LED Fixture • Replace (21) 175W metal halide fixtures with new 75W LED Fixture

Form 10 (Shoe-Box) • Replace (10) 140W Cosmopolis ixtures with new 77W LED fixture

Replace (62) 175W metal halide fixtures with new 77W LED fixture

• Replace (42) 250W High Pressure Sodium with new 100W LED fixture • Replace (22) 25DW metal halide fixtures with new 1 DOW LED fixture • Replace (999) 315W Cosmopolis fixtures with new 16DW LED fixture • Replace (584) 400W High Pressure Sodium fixtures with new 160W LED fixture

• Replace (364) 4DDW metal halide fixtures with new 160W LED fixture • Replace (42) 4DOW metal halide fixtures at Easterwood Airport with new 160W LED fixture

Campus Exterior Lighting Improvements Page 3

Appendix B - Replacement LED Fixtures

Campus Exterior Lighting Improvements Page4

COUNCIL FOR THE BUILT ENVIRONMENT DESIGN REVIEW SUB-COUNCIL

MEMORANDUM

TO:

FROM:

DATE:

RE:

Dr. Jerry Strawser Co-Chair, Council for the Built Environment

Dr. Karan Watson Co-Chair, Council for the Built Environment

Ms. Lilia Gonzales, AlA University Architect and Chair, Design Review Sub-Council

June 22, 2015

Design Review Sub-Council (DRsc) Report Campus Exterior Lighting Improvements

AIM I TEXAS A&M "'.It I I ' I I I It ..., 1 I '

On June 17, 2015 the Design Review sub-council (DRsc) reviewed a request from Utilities & Energy Services (UES) to update the campus exterior lighting standard and proceed with campus exterior lighting improvements using new and retrofitted LED fixtures.

The proposed high-efficiency LED slim-line design fixtures are a light bronze color. They are half the cost

of the current campus standard fixture and include a ten year warranty on the fixture and driver. Existing "shoe box" fixtures will be replaced, except for those in parking lot 54. Those lights have already been retrofitted with LED lights. Existing "fish bowl" and "cobra head" fixtures will be replaced with the proposed new fixtures. Existing bollards, heritage, and pedestrian walkway fixtures will be retrofitted with LED lights. "Hockey puck" fixtures will not be replaced as they are already a high efficiency fixture.

The lighting upgrade is funded through a State Energy Conservation Office (SECO} loan. Currently there are 4,800 freestanding light fixtures on campus. There will only be enough funding to replace 250 of the 600 fish bowl fixtures currently on campus, however it is believed the remaining fish bowl fixtures can be replaced over the next 3-4 years. UES welcomes feedback on the replacement method of the 250 fish bowl fixtures, which can be done by zone or on a case-by-case basis in order to assure a gradual light transition between the light output.

Light output of the new fixtures will not be a bright white or blue color, but in between. The light will

appear the same as with the existing "hockey puck" fixtures which contain LED bulbs. According to the manufacturer, there have been no issues associated with birds nesting on top of the fixture of any type of bug such as a mud dauber causing issues.

COUNCIL FOR THE BUlL T ENVIRONMENT DESIGN REVIEW SUB-COUNCIL

Recommendation

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DRsc members unanimously voted to recommend approval of the Campus Exterior Lighting Upgrade project, including the use of the proposed fixture as the new campus standard and the fixture replacement plan as presented, with the following caveats:

Coordinate location of fish bowl fixture replacement to ensure a gradual transition between the new and existing fixtures as the light output will be different. Where a visual connection between new fixtures and shoe box fixtures occurs, ensure that the aesthetics are consistent in appearance. If possible, coordinate with projects currently in design or in construction to incorporate the new LED fixtures. If financially feasible, the remaining 350 fish bowl fixtures shall be replaced within the next 3-4 years.

Selected images are attached. Please let me know if you need additional information.

cc: Jim Riley DRsc Members Bettyann Zito

BENEFITS OF LIGHTING UPGRADE

• Enhance safety and security across campus

• Low profile fixtures

• Fixtures are 20% more efficient

• Cost is 50% of previous fixtures

• Full 10 year warranty on lights, components and finishes

• Reduction in lamp outages

• Maintains the 1 foot candle design standard

~ UTILITIES & ENERGY SERVICES TEXAS A&M UNIVE RSITY 2

CURRENT LIGHTING

Cobra Head

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Post Top Cylinder "Fish Bowl"

UTILITIES 8r ENERG SERVICES TEXAS A&M UNIVERSIT

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Post Top Drum "Hockey Puck"

Form 10 "Shoe Box"

Post Top Decorative "Heritage"

Bollard

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DIVISION OF STUDENT AFFAIRS

Office of the Vice President for Student Affairs

MEMORANDUM

TO:

FROM:

DATE:

SUBJECT:

Dr. Karan Watson

Co-chair, Council on the Built Environment

Dr. Jerry Strawser

Co-chair, Council on the Built Environment

TomReber v~a(I.PF '1./t(/ Chair, CBE Technical Review Sub-council

June 24, 2015

CBE TRsc Recommendation: Request for Campus Exterior Lighting Improvements and

Design Standard Update

On June 15, 2015, Mr. Jim Riley, Executive Director presented to the CBE's Technical Review Sub-council

on the proposed request for campus exterior lighting improvements and design standard updates.

Utilities & Energy Services (UES) Is requesting a recommendation and endorsement from the Council for

the Built Environment (CBE) to update the campus exterior lighting standard and proceed with campus

exterior lighting Improvements using new and retrofitted LED fixtures. The LED fixture to be used will

provide more efficient performance, higher quality lighting, lower fixture cost, and a longer (10 year)

warranty.

The exterior lighting upgrade will either replace or retrofit most of the existing campus pedestal and

pole mounted fixtures to modern, high efficiency LED fixtures mounted on the existing pedestals and

poles. The lighting upgrade will enhance safety and security across campus by improving lighting quality

and consistency. In addition will benefit a reduction in lamp outages as a result of longer lamp life and

improving fixture reliability.

Recommendation

The Technical Review Sub-council supports the proposed request for the campus exterior lighting

improvements and design standard updates and recommends approval, provided the following issues/concerns are addressed and funded.

117 Koldus Student Services Building 1256 TAMV

College Station, TX 77843-1256

Tel. 979.845.4728 Fax. 979.845.3320 http;/lstudentaffairs.tamu.edu

EHS and SASE:

Please contact Environmental Health and Safety as soon as possible regarding coordination of disposal

of old lights and ballasts.

Transportation Services:

Transportation Services is supportive of the proposal. We suggest that there be a formal plan to replace the remaining fixtures that are not part of this plan over the next two to four years.

Utilitv & Energy Services: TAMU UES looks forward to the successful implementation ofthese new standards and fixtures. Any comments, thoughts, or suggestions are welcome.

The project and design team will need to follow the TAMU UES Design Standards where applicable­https://utilities. tamu.edu/design-standards/.

Capital Financial Planning. CIS, Facilities Services. FCOR/GIS, Procurement. Telecommunications, University Pollee. Student Affairs: No concerns.

Xc: CBE Technical Review Sub-council

CBE Support Staff