COST Action IC0604 Euro-Telepath 5th Management Committee and 6/7th Working Groups Meeting

Ecole Polytechnique Fédérale de Lausanne, SwitzerlandThursday 3/Dec/2009 and Friday 4/Dec/2009

AgendaThursday, 3 December 2009• 09:15-10:10. Management Committee (MC) Meeting (Part 1) • 10:15-10:50. Working Group 3 (6th WG3 meeting – Images: Analysis, Processing,

Retrieval & Management). M. Ansorge, J. Słodkowska• 10:50-11:10       Coffee break• 11:10-11:50. Working Group 1 (7th WG1 meeting – Pathology Business Modeling). T.

Schrader, L. Gonçalves• 11:50-12:20. Working Group 2 (7th WG2 meeting – Informatics Standards in Pathology).

C. Daniel, B. Blobel• 12:20-13:00. Working Group 4 (6th WG4 meeting - Technology & Automation in

Pathology) Update in Scanning technology. Proposal for European Research Project• 13:00-14:15       Lunch • 14:30-15:50. Management Committee (MC) Meeting (Part 2)• 15:50-16:10       Coffee break• 16h10-18h30 . Coordination with national, regional and international R&D programs• 19h30 / 20h00. Dinner: LE CHALET SUISSE

Friday, 4 December 2009• 09:00-17:00. Prospection VIDA European project (4 Sessions)

Official status of the COST Action IC0604Official status of the COST Action IC0604Approval of the minutes of the 4th MC Approval of the minutes of the 4th MC

meetingmeetingMarch 2009, 12-13. Paris, France.4th COST Action IC0604 Management Committee and 4th Working Groups Meeting. Centre de Recherche des Cordeliers, Paris (France).

MC meeting AgendaThursday, 3 December 2009

MC meeting. PART 1 • Report from the COST Office. News from the COST Office: New vademecum• Status of Action, including participating countries• Budget status, budget planning and allocation process

WG meeting• Progress report of working groups / WG meetings

MC meeting. PART 2. Action planning • COST ICT Annual Progress Conference (Talinn / Estonia, 28-29.06.2010)• Action Budget Planning• Action Planning (including meetings)

– Location and date of next meeting– Long-term planning (including anticipated locations and dates of future meetings)

• STSM status, applications• Publications, dissemination and outreach activities• Request for new members• Promotion of gender balance and of Early Stage Researchers (ESR)• Non-COST country participations• Web news

Report from COST OfficeReport from COST OfficeNew vademecum (09/10/2009)New vademecum (09/10/2009)

COST Grant System: meet the FP7 contractual obligationsThe Grant Holder is responsible for the execution of the financial and

scientific administration and coordination of the Action. Three persons:

– Legal Representative: Blanca Parra, Director, FISCAM– Finance Officer: Maria Ruiz, FISCAM– Scientific Representative: Marcial García Rojo, SESCAM

4 eyes principle: Grant Holder's Finance Officer, MC Financial Rapporteurs, COST Office, audits (ESF Finance Officer or external)

On-line reporting: e-COST (https://e-services.cost.esf.org/)30 days rules: < 30 days after, send reimbursement claim < 30 days

receive payment

Report from COST OfficeReport from COST OfficeNew vademecum (09/10/2009)New vademecum (09/10/2009)

REPORTS• On 15 January each year: Intermediate Financial report (until Dec 31)• 1 month after grant period: Final financial report.• 6 weeks before (May) the Annual Progress Conference (June):

– A detailed scientific report– Dissemination of Results of COST Actions

MEETINGS• MC, WG meetings, Workshops/Conferences• Core Group meetings (Chair, Vice-Chairs, and Working Group Leaders)• Early Stage Researchers (less than PhD + 10 years)• Meetings should be organised in any COST Country that has accepted the

MoU of the Action. Exceptions prior approval from the COST Office.

Report from COST OfficeReport from COST OfficeNew vademecum (09/10/2009)New vademecum (09/10/2009)

MEETINGS DEADLINES• Small meeting requests: up to 5 delegates

– 3 weeks before the proposed meeting• Larger meeting requests (such as MC, workshops etc.):

– 4 weeks before the proposed meeting• Request for Local Organiser Support:

– 2 months before the proposed meetingThe Grant Holder endeavours to reply to a request presented through MC

Chair in accordance with the set rules within 10 working days.The Chair has the final responsibility for approving the list of participants

entitled to be reimbursed. The Chair can delegate this approval task to another MC member (MC Local Organiser or MC core group)

Travel: Please review 2.7. Eligible Costs - Reimbursement Rules (p. 17-22)

Report from COST OfficeReport from COST OfficeNew vademecum (09/10/2009)New vademecum (09/10/2009)

MEETINGS ORGANIZATIONAL SUPPORT• COST support is normally only a contribution to the total budget• from early 2010: Fixed grant: up to EUR 30 per participant. If above,

then full financial breakdown needed. • One conference meal / dayBEFORE MEETING

1. Letter from Local Organiser to MC chair including draft budget for organisation costs showing also contributions from other sources (use template).

2. MC chair informs Grant Holder e-COST3. Grant Holder Grant letter to Local Organiser countersigned and

return to Grant Holder

Report from COST OfficeReport from COST OfficeNew vademecum (09/10/2009)New vademecum (09/10/2009)

MEETINGS ORGANIZATIONAL SUPPORT. AFTER MEETING (< 4 weeks)1. Payment Request Form signed by Local Organiser2. Signed attendance list3. If > 3000 euros 30/participant) invoices 4. A scientific report (max 1 page) containing a summary of the event's

scientific output5. Approval from the MC Chair

STSMAt least 4 STSMs per year. STSM between different ActionsFor ESR: up to 3-6 monthsUp to EUR 2,500 (EUR 3,500 for ESR).

TRAINING SCHOOLS: Trainers and trainees will be requested to register on the e-COST application

Official status of the COST Action IC0604Official status of the COST Action IC0604ParticipantsParticipants

Croatia 17/07/2008

Cyprus 27/06/2008

Finland 02/05/2007

France 28/11/2007

Germany 02/05/2007

Greece 20/10/2008

Italy - Prof Paolo DALLA PALMA 10/10/2007

Lithuania 29/10/2007

Netherlands 19/11/2008

Norway 03/10/2008

Poland 02/05/2007

Portugal 06/11/2007

Serbia 12/09/2007

Spain 08/05/2007

Switzerland 19/05/2008

United Kingdom 02/05/2007

Total 16

Official status of the COST Action IC0604Official status of the COST Action IC0604Non COST InstitutionsNon COST Institutions

Institution Name Country• Wipro Technologies • India• Georgian Telemedicine Union • Georgia

Official status of the COST Action IC0604Official status of the COST Action IC0604Grant workplan 1 Jul 2009 – 30 Jun 2010Grant workplan 1 Jul 2009 – 30 Jun 2010

Requested 12 month budget: 89,000 €

MC meetings:• Lausanne, Switzerland. 5th COST Action IC0604 MC and 6th WGs meeting. Ecole Polytechnique Federale de

Lausanne. December 3rd-4th, 2009.Number of participants to be reimbursed: 20. Travel costs: 12,000. Organizational support: 3,000

• Vilnius, Lithuania. 6th COST Action IC0604 MC and 8th WGs meeting. June 29th-30th, 2010. Number of participants to be reimbursed: 20. Travel costs: 13,000. Organizational support: 3,000

Working Group Meetings

• 5th WG3 and WG4 meetings. Workshop during the 22nd International Congress of the European Federation for Medical Informatics (MIE 2009). Sarajevo, Bosnia & Herzegovina. August 29 - September 2, 2009Number of participants to be reimbursed: 7. Travel costs: 4,000. Organizational support: -

• 6th WG1 and 5/6 WG2 meetings. Workshop during the 22nd European Congress of Pathology. Florence, Italy. September 4 – 6, 2009Number of participants to be reimbursed: 7. Travel costs: 4,000. Organizational support: 1,022

• COST IC0604 European Microscopy Scanner Contest. Brandenburg, Germany. March 2010 Number of participants to be reimbursed: 4. Travel costs: 2,000 €. Organizational support: 1,000 €

• 8th WG1 meeting. 5th Workshop of OpEN.SC Berlin, Germany, 5-6 May 2010Number of participants to be reimbursed: 5. Travel costs: 2,500 €. Organizational support: 1,000 €

Review of WG recent tasksReview of WG recent tasks

• WG3 – Images: Analysis, Processing, Retrieval & Management

• WG1 – Pathology Business Modelling

• WG2 – Informatics Standards in Pathology

• WG4 – Technology & Automation in Pathology

Past meetingsPast meetings

• August 29 - September 2. Sarajevo, Bosnia & Herzegovina. COST Action IC0604 5th WG3 and 5th WG4 meetings. In conjunction with 22nd International Congress of the European Federation for Medical Informatics (MIE 2009).

• September 4th 2009. Florence, Italy. 22nd European Congress of Pathology (Florence, September 4-9):COST-Action IC0604 Workshop “Business Modeling & Informatics Standards” (5th WG2 meeting). During the Precongress meeting 1: Business Modeling & Informatics Standards), linked to the activities of the COST-Action IC0604.Other interesting activities (also on September 4th):- DICOM WG26 meeting

Request to publish proceedings (Prof. Kayser): IT in Pathology pre-congress and symposium presentations in the open access journal Diagnostic Pathology (1,000 euros)

Next MC meetingNext MC meeting

• Vilnius, Lithuania. 6th COST Action IC0604 MC and 8th WGs meeting.

• MC meeting: June 30th, 2010. WGs meeting: June 29th-30th, 2010.

• Number of participants to be reimbursed: 20. Travel costs: 13,000.

• Organizational support: 3,000

Next MeetingsNext Meetings(from July 2009 -)(from July 2009 -)

• Title: European Scanner Contest • Location: Berlin/Brandenburg, Germany• Date:June 2010 • Number of participants to be reimbursed: 4• Travel costs: 2000 €• Organisational support: 1000 €

Next MeetingsNext Meetings

• 28-29 June, 2010. COST-ICT Annual Progress Conference (APC). Talinn, Estonia

• 23-25 Sept. 2010. 10th Symposium on Neural Network Applications in Electrical Engineering. Prof. Dr. Branimir Reljin The NEUREL 2010 conference. MC and WGs meetings, probably on Sept. 22, 2010 (Wednesday), day before NEUREL - MC meeting, and Sept. 23 - WGs (in parallel with NEUREL). Also, at least one special session, devoted to activities of COST IC0604 is expected

Next WG1 meeting in BrandenburgNext WG1 meeting in Brandenburg(Thomas Schrader)(Thomas Schrader)

• Title: 5th Workshop of OpEN.SC• Venue: University of Applied Sciences, Department of• Informatics & Media. Brandenburg, Germany• Date: 5-6 May 2010• Number of participants to be reimbursed: 5• Travel costs: 2500 €• Organisational support: 1000 €

Next WGs meeting before JuneNext WGs meeting before June

• End of January/ February?• Ciudad Real (UCLM)• WG2: Response to AIC (Jpeg) call• WG3: Image analysis projects. • WG4: proposal for Scanner contest• Final VIDA proposal

SHORT TERM SCIENTIFIC MISSIONS (STSMs)SHORT TERM SCIENTIFIC MISSIONS (STSMs)

Number: 8. Total costs: 13,370 euros• 1) Comparing different business modeling notations in pathology and

Simulate business process in Pathology (S. Charite – R. UCLM). 1500 euros x 2

• 2) Interfacing whole slide imaging platform and image automatic analysis solutions (S: IPAL R: Tribvn). 1500 euros

• 3) Integration acquisition modality and order filler to evidence creator) and investigating postprocessing integration of radiology technical framework (DICOM). (S: France (Univ. Paris7) R: UCLM.). 3500 euros

• 4) SNOMED for Anatomic Pathology (terms of image analysis, specimen, tasks, activities, functions, processes,…) value set for cancer checklists. S: Charite, Paris. R: NHS UK, Lithuania). 2500 euros

• 5) Cooperative Project on Development of Novel Technique for Quantitative Immunohistochemistry (S. IBBE Poland – R. Tortosa, Spain). 1350 euros x 2

• 6) Cooperative Project on Development of Novel Technique for Quantitative IHC (S. Tortosa, Spain – IBBE, Poland) 850 euros x 2

Training SchoolsTraining Schools

• Training School on Open Source tools for Image Processing and Analysis in Pathology

• Image J Tutorial/workshop• Organized by: Mohammad Ilyas. University

of Nottingham • June 2010. Venue: Lithuania. Close dates to

10 European Congress on Telepathology• Travel costs: 6,000 euros. • Organizational costs. 2,000 euros.

Official status of the COST Action IC0604Official status of the COST Action IC0604WORKPLAN BUDGET WORKPLAN BUDGET

Instrument Quant Budget

Meetings 6 39,000 €

Meeting Supports 6 9,022 €

STSMs 8 13,370 €

Training Schools 1 8,000 €

Action General Support Grant (GASG) N 2,000 €

Dissemination, Publications 3 6,000 €

Others 0 0 €

SCIENCE EXPENDITURE: 77,392 €

Secretariat (MAX. 15%) 15 % 11,608 €

TOTAL EXPENDITURE: 89,000 €

Dissemination performedDissemination performed

• Chapter of books:• Sabah Mohammed and Jinan Fiaidhi (Department of

Computer Science, Lakehead University, Ontario, Canada) Editors of the IGI Global Book: Ubiquitous Health and Medical Informatics: Advancements in Web 2.0, Health 2.0 and Medicine 2.0

• Journals:• Standards to Support Information Systems Integration in

Anatomic Pathology (C. Daniel, ARCHIVES of Pathology & Laboratory Medicine)

• Revista Española de Patología (Spanish Journal of Pathology)

• Virtual Hispanoamerican Congress. SPAIN COST Info Day• Web site of National/International Pathology Societies

Dissemination performedDissemination performed

Dissemination ProposalsDissemination Proposals

• IT in Pathology proceedings (Florence) 1,000 euros

• Adaptation of General Business Model with practical pathology. Compare theoretical models with the way hospitals are working. A framework

• Standard implementation of Business models in DICOM, HL7, IHE

• Datawarehouse for translational medicine.

Links with EU Projects Links with EU Projects and other COST Actionsand other COST Actions

• Nanotechnology

Quantum Dots for Molecular Pathology Their Time Has Arrived (2007)Lawrence D. True, M.D. and Xiaohu Gao, Ph.D.Assessing malignant tumors for expression of multiple

biomarkers provides data that are critical for patient management. Quantum dot-conjugated probes to specific biomarkers are powerful tools that can be applied in a multiplex manner to single tissue sections of biopsies to measure expression levels of multiple biomarkers.

J Mol Diagn. 2007 February; 9(1): 7–11.

Quantum dots ….3680 (first in 1990)In pathology … 144 (first in 2002)