Core-CT Employee Self Service Time and Attendance Training
Spring, 2011
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Welcome to the Time & Attendance Self Service Training!
Today you will be learning how to submit your bi-weekly timesheet
electronically through CORE-CT Self Service. This is a web-based
system that can be accessed at this address:
http://www.core-ct.state.ct.us 2
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You will be prompted to change your password. *Current
Password: selfservice123 5
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1. To set up password reset process log into CORE-CT. Click the
My System Profile link. 6
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2. Verify that a valid e-mail address is entered in the e- mail
group box. 7
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3. Click the Change or set up forgotten password help link.
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4. Click the Question drop down list and select a question to
answer. 9
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5. Enter a Response (not case sensitive). Click the OK button.
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You need to submit your timesheet and you forgot your password.
What should you do? 11
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1. To use the password reset feature because you have forgotten
your password, click the Forgot Your Password? link on the sign-in
page. 12
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2. The Forgot My Password page displays. Enter your User ID.
Click the Continue button. 13
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3. Enter the same Response as the one entered on the My System
Profile that you set up (not case sensitive). Click the Email New
Password button. 14
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4. The following message displays with notification that a
temporary password has been emailed. 15
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5. Go to your Microsoft Outlook Inbox. Open the system
generated message regarding User ID Password. 16
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6. Enter your User ID and the temporary system generated
password sent in the email. Click the Sign In button. 17
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7. The system generated password expires immediately. Click the
Click here to change your password link. 18
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8. The Change Password page displays. Enter the system
generated password in the Current Password field. Enter a new
password and confirm it. Click the Change Password button. 19
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9. Click the OK button. 20
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10. You are logged into CORE-CT. The Home page displays. Click
on Self-Service under the Enterprise Menu. 21
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Important things to remember It is your responsibility to enter
in your time and to make sure that your approver approves your time
in a timely fashion. For the first few months we will assist you by
giving you gentle reminders if you have forgotten to submit your
timesheet or approve your employees time. But, at some point, you
will be on your own! Remember, theres a reason its called
SELF-SERVICE. If you dont submit a timesheet and make sure its
approved, you will not get a paycheck. Petty cash checks will not
be processed for employees whose time has not been submitted and
approved by the deadline. 22
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Important things to remember You must continue to request leave
time in advance from your supervisor as you are doing now. This
process does not replace getting approval for taking time off.
Submit all hours for the entire two-week pay period by the end of
the day on the last day of the pay period (Thursday -Pay Day).
Before a timesheet can be approved it must be processed by the
system overnight. If a change is made to the timesheet it must
process overnight again before it can be approved. 23
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To enter a timesheet locate the Time Reporting folder. 24
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Click on Report Time. 25
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Click on Timesheet. 26
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A blank timesheet displays for the entire pay period. Enter
hours and time reporting codes (TRC). 27
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Key points to remember when submitting time. Report all time on
your Timesheet do not leave any scheduled work days blank. It is
your responsibility to submit your bi-weekly timesheet and verify
that it has been approved within the time limits. Once submitted,
the timesheet must process overnight before it can be approved. If
you change your timesheet after it has been approved you must
notify your supervisor to approve it again. You must request leave
time in advance from your supervisor in the same way you do now.
Time must be submitted in a minimum of.25 hour increments. You may
submit time on a daily basis. You may submit a timesheet one pay
period only in advance. 28
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View Payable Time Once you have submitted your timesheet and it
has processed overnight, you may view your hours and the status of
your timesheet through the View Time link. 29
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View Payable Time Detail through the View Time folder under
Time Reporting. 30
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Click on Payable Time Detail. 31
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Click on the calendar next to the Start Date and select the
first day of the pay period. Then click the Get Rows button.
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Verify that all hours submitted are listed on the Payable Time
Detail and that the status for each entry is Needs Approval.
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Once time has been approved the status should reflect Approved
Goes to Payroll. 34
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Correcting Exceptions and Entering Comments Your submitted
timesheet has processed overnight and you dont see hours listed on
the Payable Time Detail for some of the days in the pay period.
What should you do? 35
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Go to Self Service and Click on Timesheet. 36
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Click on the Reported Time Status click to view link in the
lower left corner of the Timesheet. 37
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Scroll down to the bottom of the page. Scroll Down 38
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The alarm clocks in the Exception column for 12/1-12/4/08
indicate overuse of Sick Family leave. 39
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Return to the Timesheet and correct the entries. 40
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Clear out the hours from the days noted as exceptions. 41
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Click on the plus sign and add a new row. 42
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Enter hours on the new row. 43
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Select a new leave code i.e. VAC, PL, HCU or CU and submit the
timesheet. 44
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The Sick and Vacation leave balances will be adjusted
immediately. 45
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You may add comments for any entry on the Timesheet. Click on
the Reported Time Status click to view link on the Timesheet.
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Scroll down to the bottom of the page. Scroll Down 47
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Click on the word balloon next to the date that you wish to
record comments. 48
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Enter comments in the Comment box. 49
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Click the Save button. 50
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Click the OK button to permanently save the comment. 51
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The word balloon appears to have writing inside of it
indicating that comments have been entered. 52
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Key points to remember when viewing time. Submitted time can be
viewed after it processes overnight. If there is an error in the
submitted timesheet (overuse of SFAM or funeral time) those hours
will not appear in the Payable Time Detail. All exceptions (errors)
must be cleared before a timesheet can be approved. Entries for
each day in the pay period must be in Needs Approval status to
allow approval of the timesheet. 53
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Key points to remember when correcting exceptions and entering
comments. Communication between Human Resources and/or Payroll may
be necessary to correct the exception. Once the exception is
cleared and the timesheet resubmitted, it is ready to be approved
after it has processed overnight. If one portion of time for the
day generates an error, all time reported for that day is not
processed. SUOAF employees enter comments when recording
compensatory time earned (CCE). You cannot delete a saved comment.
You can click the + plus icon to add another row for the same
comment. You do not need to submit the Timesheet for the comment to
remain saved. 54
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CORE-CT Self Service allows you to view your personal
information. Click on the Personal Information Summary link.
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Key points to remember when viewing personal information Only
Human Resources, Payroll and you can view your personal
information. You cannot change the information you are viewing only
Human Resources can make changes. To make changes, contact Human
Resources at X21756 to request the appropriate forms for the
change. 58
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Overall reminders about Self Service You must submit a
timesheet every pay period by the end of the day on Pay Day. Set a
reoccurring reminder on your Outlook calendar for every other
Thursday (Pay Day) to submit your timesheet. Add the CORE-CT log-in
page to your favorites on your desktop. CORE-CT shuts down Monday
through Friday at 7 pm. CORE-CT shuts down on Saturdays at 4 pm.
CORE-CT is not available on Sundays. CORE-CT is not available after
2 pm every other Thursday (not Pay Day) due to payroll processing.
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To approve time click on Approve Time and Exceptions under the
Manager Self Service folder. 60
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Click on Payable Time. 61
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Enter Group ID, Employee ID or Employee Last Name in the
appropriate boxes. 62
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Enter the Start Date and the End Date of the Pay Period, then
Click on Get Employees. 63
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You will get this error message if you did not enter the first
day of the pay period. 64
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If you entered a Group ID you will get a listing of all
employees in that group who have submitted timesheets. 65
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Once the Payable Time displays you may view comments or add
comments by clicking on a word balloon. 66
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You may enter additional comments by clicking on the plus (+)
sign. 67
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Enter comments in the box and click on the Save button. 68
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Click OK if you want to save the comments. 69
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Return to View Payable Time, Click Select All and then Click
Approve if the timesheet is correct. 70
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Click OK to confirm that the approval was saved. 71
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Click on Return to Approval Summary or Next Employee to
continue reviewing timesheets in the group. 72
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Key points to remember when approving time. An error on the
timesheet is not available to be approved until it is corrected. If
one portion of time entered for a day generates an error, all time
entered on the day is an error and has to be corrected. Time cannot
be unapproved but it can be changed on the Timesheet. If time is
corrected or changed, it must reprocess overnight before you can
approve it. If time is not approved (including changes), then those
entries will not be sent to Payroll. 73
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Key points to remember when approving time. Approvers will not
receive an e-mail notifying you that a timesheet has been
submitted. Set up a reoccurring reminder on your Outlook calendar
for Friday, the first day of each pay period to approve timesheets.
Do not approve a timesheet that is incomplete (missing hours/days
under Payable Time). Contact the employee. Timesheets for SUOAF
employees who are earning compensatory time (CCE or HWCE) must be
approved by a manager outside of the bargaining unit. 74
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Available training materials. Training presentation on HR web
page under CORE-CT Self Service Time Reporting Codes on HR web page
Job Aids on CORE-CT web page: Entering Time (Self-Service
Agencies):
http://www.core-ct.state.ct.us/user/hrjobaids/tl/entr_tm_slf_srvc.doc
Cleaning Up Time and Labor Exceptions: http://www.core-
ct.state.ct.us/user/hrjobaids/tl/clng_up_tm_nd_lbr_xcptns.xls
Approving Payable Time: http://www.core-
ct.state.ct.us/user/hrjobaids/tl/apprvng_pybl_tm.doc 75
