Contents

Overview About just festival How just festival fits into the Edinburgh Festival What makes just festival unique What we are looking for?

Services Venues and fees Box office Festival publicity, marketing, and PR Programme entry only

Managing your show

Registering with The Fringe Society Insurance Contributor Licenses Contributor publicity, marketing, and PR Overseas Contributors Budgeting

Application process Application form Key dates

Appendix Key information at a glance Venue plans

3 4 4 5

6 8 9 9

10 11 11 11 12 12

13 13

14 15

 

 

Overview

About just festival

just festival is a curated programme of around 300 events, across 25 venues

taking place each year in August. We aim to celebrate diversity of cultures, faiths,

gender-identities, sexualities, philosophies and ideas, challenge inequality and

injustice and create a space for communities to engage with each other in

productive dialogue.

Now in our fourteen year, just festival features top-quality speakers,

conversations, performances, film, food, exhibitions, family activities, workshops,

art and much more.

Past contributors include Arun Gandhi, Margaret Atwood, Mustafa Cerić – the

Grand Mufti of Bosnia and Herzegovina, Harriet Lamb – Executive Director of

Fairtrade Foundation, and Simon Callow.

just festival is based at St John’s Church, a prime location at the west end of

Princes Street, Edinburgh’s principal street. It has an established reputation a

fringe venue that delivers high quality events from all genres.

Due to its professional and dedicated staff just festival has a community

atmosphere and great relations with contributors both in Edinburgh and across

the world.

3  

 

 

How just festival fits into the Edinburgh Festival

There is no one Edinburgh Festival; it is a collective name for a number of

individual festivals going on throughout August in Edinburgh.

By all taking place at the same time they draw huge numbers of people into

Edinburgh, all going to a variety of shows in different festivals.

Princes Street, where just festival is based, was the busiest spot in Edinburgh city

centre with 1,343,456 people counted during August 2013 according to Essential

Edinburgh.

What makes just festival unique

just festival is unique because it creates a real festival atmosphere between

contributors, audience, staff, and volunteers. As a not-for-profit charity our

priority is to encourage dialogue, community and personal growth. We want

everyone who comes into contact with just festival, not only enjoy an hour’s

entertainment but also, take something with them to share throughout the year.

What makes just festival stand out is the sense of community built by having over

40 volunteers, many international, helping at the festival. Each one has a personal

commitment to diversity, equality, and justice. Over the festival we aim to give

them skills that they can use in their professional and personal life. Together we

build a united multi-national, multi-belief community using the festival as a catalyst

for conversation and cultural exchange.

 

4  

 

 

What are we looking for?

We are looking for talks and workshops that showcase cultures from around the

world, explore injustice, or pose ethical questions. We are open to all topics,

subjects, geographic locations, and formats. Since 2001, we have hosted

outstanding talks and workshops from Scotland and around the world including:

 

On Being a Good Society – talk about how to create a good society

The Scottish Six: Riddoch & Wightman On The New Scotland - talk

A Glimpse of Life Behind the Wall – talk exploring Palestine

Understanding Sufism – talk expounding Sufism

Women in a Democratic South Africa – talk by Joyce Seroke

The Difference A Meal Makes – talk by Mary’s Meals

Scots in the Caribbean – talk by Professor Geoff Palmer

Daoism And The Way Forward – talk exploring modern Doaism

Food: Speculation, Accumulation, and Starvation – talk

Snapshot of Sikhs in Scotland – talk by Trishna Singh

Asian/Arabic Fusion Dance – workshop exploring dance

Henna Workshop for Beginners – workshop by Beyond the Veil

Japanese Tea Ceremony – workshop exploring Japanese tea culture

Sahaja Yoga Meditation – workshop with music and mediation

Sounds and Rhythms from Soweto – workshop on African song 5  

 

 

Venues and fees

Church at St John’s The Church was built between 1816 and 1818 and seats up to 350 people. It hosts some of the finest stain glass windows in the UK. There is a comprehensive sound system and simple stage lighting will be rigged for the Festival period. The Vestry and Chapel attached to the raised stage can be used as wings and for short-term storage.

The Church is ideal for large talks. The space is a very atmospheric and perfect for setting a reflective atmosphere. The venue has a screen and projector for presentations and screenings.

Raised stage dimensions: 7.16m x 4.73m

Hall at St John’s The Hall seats 70 – 100 people, depending or seating arrangements, and has modern airy feel. It is wonderfully adaptable to suit daytime workshops to nighttime, intimate talks. It has a raised stage and sound and lighting system. The seating can be set up cabaret style, tradition theatre style or even completely removed and stored to the side. There is a kitchen attached which can be used for refreshments if desired.

Raised stage dimensions: 8m x 2m

It is important to note that the St John’s site is a functioning worship space and certain compensations must be made to respect that.

Services

6  

 

 

 

Ghillie-Dhu Awarded the Best Small Venue at the Scottish Event Awards two years running, the Ghillie-Dhu is a stunning venue at the West End of Princes Street. It seats 80 – 300 people. Seating and staging is extremely flexible and can accommodate anything from dance workshops to talks and presentations. There is a bar that serves alcoholic and non-alcoholic refreshments. Auditorium dimensions: 230 sqm, ceiling height 6.8m

Scheduling We traditionally cater for events slots of 60 minutes starting at set times: 2pm, 4pm, 6pm, 8pm, and 10pm. If your show runs longer than 60 minutes then we can negotiate time slots.

Hire fees In order for just Festival to continue into the future, we have to charge a programme entry fee and hire fee, which is in line with the majority of venues in Edinburgh during August.

Venue Programme Entry Fee (one off)

Venue Hire Fee (per event)

Church £100 £350

Ghillie-Dhu £100 £300

Hall £50 £50

7  

 

 

Staging 30 minutes set up and take down are included in the venue hire fee, as are standard staging, sound and lighting equipment as well as technical staff. Our sites have very limited to no storage space, so any set or props must be minimal.

Partner venues across Edinburgh just festival takes place in over 25 venues across Edinburgh. We will be producing a guide to our other venues shortly. So, if you would like to contribute to just festival but don’t feel the venues mentioned in this pack are are right for you we have more partner venues for you to chose from.

Deposit We ask that the programme entry fee and 20% of the venue hire fee are paid as a deposit by 21st March 2014. We understand that finances are tight before events so you will not be asked to pay more that £500 deposit in the Hall and £1000 in the Church and Ghillie-Dhu.

Box Office

We provide and manage ticketing for all events: free and paid. Audiences can buy or reserve tickets online, by phone, or in person, all year round. During August we have our own computerized on-site Box Office with dedicated Box Office and Front of House staff for audience members to buy tickets on the door. We deduct 10% of ticket sales to cover our Box Office costs.

Charity Donation just festival is a social enterprise dedicated to supporting those with a practical vision for peace. Each year we raise money and awareness for selected humanitarian causes through a 50p ticket surcharge.  

 

8  

 

 

Ticket Sales Payout We coordinate ticket sales income from our Box Office and the Fringe, if you choose to register with them. We then deduct the appropriate service fees, charity donation, PRS and Fringe Box Office commission from overall ticket sales and provide you with a sales invoice and payout by 17th October 2014.

Festival publicity, marketing, and PR just festival has a dedicated member of staff working to promote the festival to the Press and potential audience members. Programme Entry entitles each event to:

- Entry in our printed programme – we print and distribute circa 20,000 copies - Programme entry on www.justjust.org - Social media posts - Promotion to our mailing lists and in our newsletters - We will list your event on popular list websites with web sales links (e.g. The List) - Promotional opportunities – such as street stalls - Dedicated Festival PR manager coordinating reviewers and press releases - Opportunity to take part in just festival launch, opening and closing events

We will also issue guidelines for contributor publicity material, such as posters and fliers, that will ensure all the booking information is correct and easy to follow.

Programme entry only You can also be part of just Festival programme without using our venue or partner venues. The programme entry only fee is £150. This includes everything in the festival publicity, marketing, and PR category. If you would like us to sell your tickets as well we would deduct 10% of tickets sold to cover our Box Office costs.

9  

 

 

Managing your show

Registering with the Fringe Society

Many of our contributors choose to register with the Fringe Society; just festival at St John’s is a registered Fringe venue. The Fringe is a non-curated festival programme. Any show can register with Fringe in order to have an entry into their online and printed programme. The Fringe also has a box office with ticket counters on the Royal Mile and Princes Street. Many potential audience members use the Fringe as a search engine to get easy access to the multitude of events happening around Edinburgh in August. For registration, deadlines and more information you can visit www.edfringe.com/participants

The Fringe Society fees for 2014 are:

- Full run - (6 + event - discount rate) - £295.20 (£246.00 excl VAT) - Full run - (6 or + event - full rate) - £393.60 (£328.00 excl VAT) - Limited run (3 to 5 event) - £204.00 (£170.00 excl VAT) - Limited run (1 or 2 event) - £96.00 (£80.00 excl VAT)

Any tickets sold through the Fringe Box Office, will be subject to a 4% commission fee (plus VAT), which will be deducted from your payout along with any applicable PRS deductions (plus VAT).

If you choose to register with the Fringe, just festival will collate all the details necessary and register with the Fringe on your behalf (only if you are using our or a partner venue). We will require you to transfer the entry fee to just festival before we submit the application on your behalf.

 10  

 

 

Insurance Contributors are responsible for ensuring they have the right level of insurance – public liability, employer’s liability, and damage and loss insurance. just festival already has our own insurance arrangements but our insurance will only cover the venue’s activities and structures and not what happens during your event. You will be responsible for your own insurance and we may insist on seeing proof of adequate cover before they allow you to use our and partner venues. Two insurance providers are: Rees Astley - www.insurance4performingarts.co.uk/buy-online/index.asp Wrightsure Insurance Group - http://wrightsure.com/performers.php Please note that these contacts are not endorsed by just festival but provided to help your enquires.

Contributor licenses and copyrights If you are using any material not created by you or your company, you are required to

ensure you have obtained the correct rights, licenses, and permissions from copyright

holders. These include grand right works, PRS for music, PPL. We will send detailed

information relevant to your show when you have registered with just festival.

Contributor publicity, marketing, and PR Contributor publicity is the key to a successful festival event. With so many shows competing for audiences across Edinburgh it is important that contributors are out there spreading the word. There are a huge amount of tools and resources to promote your show. We will send a guide to promoting your show once you have registered. It is crucial to the success of your show that you have a strategy in place for promoting your show. 11

 

 

Overseas contributors If you are coming from overseas it is vital to bear in mind visas and work permits. If you register with the Fringe their office applies for Permit Free Status, which means that overseas contributors are permitted to work during the festival without a work permit. To make your entry into the UK as smooth as possible, we advise that you travel with an official letter from our venue manager that confirms you are contributing to just festival during the Edinburgh Festival Fringe 2014.

Foreign Entertainer’s Tax is also something to bear in mind. If the contributor makes a total profit of £1,000 or more, then Foreign Entertainers Tax will apply. The contributor must complete and return a Form FEU 8 for   the Inland Revenue. Forms are obtainable from the Festival Fringe Society office.

Overseas contributors have always been a valued part of just festival and we will work with you to make your trip as enjoyable and smooth as possible.

Budgeting Budgeting for your show is essential; there are many factors to take into account.

When budgeting for you show here are a few things to bear in mind:

- Venue hire - Box Office commission – just festival and, if you register with them, Fringe - Marketing – fringe programme entry, fliers, posters etc. - Staffing – contributor fees, press officer etc. - Equipment – set, props, extra sound and lighting equipment etc. - Insurance - Licensing cost – PRS, PPL etc. - Travel and transport – travel to and from Edinburgh and to the venue when

you are in Edinburgh - Accommodation – start looking for accommodation in Edinburgh as soon as

possible, if you need it.

 

12

 

 

Application Form

Please fill in the application form at http://ow.ly/tbbD5. We will send email confirmation that we have received your application. All applicants will be informed if they have been successful by 14th March 2014 at the latest. We may phone or ask to meet you to learn more about your event.

Key dates

10th March 2014 – deadline for applications

14th March 2014 – successful applicant informed

17th March 2014 – Fringe entry fees due, if you are registering with the Fringe

21st March 2014 – just festival deposit due

28th March 2014 – deadline for printed programme text and art work

20th June 2014 – just festival printed programme launch

1st August 2014 – first day of just festival

2nd August 2014 – just festival opening event and reception

24th August 2014 – just festival closing event and reception

25th August 2014 – last day of just festival

27th August 2014 – just festival thank you party to contributors

17th October 2014 – ticket sales statements sent

Application Process

13

 

 

Appendix

Key information at a glance

Fees

Venue

Programme Entry Fee one off

Venue Hire Fee per event

just festival Box Office Commission all tickets

Fringe Box Office Commission optional

Church £100 £350 10% 6% +VAT

Ghillie-Dhu £100 £300 10% 6% +VAT

Hall £50 £50 10% 6% +VAT

 Disabled Access Information St John’s and Ghillie-Dhu have wheelchair accessible WC, and hearing loops.

Venue capacities and dimensions Church at St John’s – seats 350 – raised stage: 7.16m x 4.73m

Hall at St John’s – seats 50 – 70 – raised stage: 8m x 2m

Ghillie-Dhu – seats 80 – 300 - auditorium: 230 sqm, ceiling height 6.8m

Please contact info@justjust.co.uk to receive a technical inventory for each venue or to arrange a visit to see any venues.

14

 

 

Venue plans St John’s site

 

15

 

 

Church at St John’s

 

16

 

 

Hall at St John’s

 

17

 

 

Ghillie-Dhu

 

18

 

 

 

info@justjust.co.uk All information subject to change

Photo credit page 3 Ed Bock A company limited by guarantee registered in Scotland No: 399201

Scottish Registered Charity SC042638