CONTRACT DESCRIPTION: SOUTHERN COASTAL ... - durban.gov.za · in the EWS tender box at The Customer Service Centre, at 133 K.E. Masinga Road, Durban by the time and date stated. Tenders

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WQ65/11704: REPAIRS TO MV SWITCHGEAR AT SOUTHERN WWTW 1

ETHEKWINI WATER AND SANITATION

OPERATIONS DEPARTMENT

MECHANICAL & ELECTRICAL BRANCH

CONTRACT No. WQ65/11704

P. O. Box 828

DURBAN

4000

FAX: (031) 2631131

CONTRACT DESCRIPTION: SOUTHERN COASTAL AREA, EQUIPMENT REPAIR

QUOTATION FOR: REPAIRS TO LOW-LEVEL-SUMP MV SWITCHGEAR AT

SOUTHERN WASTE WATER TREATMENT WORKS

Date Advertised: 13th April 2021

Site Meeting: None. Document Attached

Closing Date: 21st April 2021

CLOSING DATE: The closing date for this tender will be 11am on Wednesday, 21st April 2021. Tenders must be deposited

in the EWS tender box at The Customer Service Centre, at 133 K.E. Masinga Road, Durban by the time

and date stated. Tenders must be submitted in a sealed envelope marked with the contract number,

description, Tenderer’s name and closing date and time.

CIDB REGISTRATION: Note that only tenders from contractors registered with the Construction

Industries Development Board for category 1EB/EP or greater will be considered.

Technical Enquiries: Bruce Ngcobo 031 322 3602

[email protected]

Robert Mthembu 031 904 3827

[email protected]

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ETHEKWINI WATER & SANITATION: REPAIRS TO MV SWITCHGEAR

INTRODUCTION:

According to the bylaws, Southern WWTW is required to accept and to some degree treat the domestic and

industrial sewage from households and companies from most of the South Durban Regions including

Chatsworth, Jacobs, Badulla, Merebank, Bluff and parts of Isipingo. It is also mandated to receive tanker

discharges from industries and domestic tankers from mobile sanitation units. The Pollution Department of

EWS also monitors these discharges and ensures that they comply. The total effluent (domestic, industrial,

tankers etc.) received is around 60% of the city’s effluent.

The lower level storage tanks have been built to increase storage capacity at peak flows and thereby protect

the receiving environment, but the correct operation of these tanks is important to ensure that the odours

are reduced with an aim to completely eradicate it. Four 6 600V pumps are connected to these sumps to

drain the effluent and discharge.

This contract is for the repairs to the MV Switchgear for pump #4, to bring it into operation.

Broad Scope Description

Tenderers are invited to tender for the overhaul of the above-mentioned MV switchgear.

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1. NOTES

Generally-Accepted engineering practice and common sense are to be safely implemented in

the dismantling of the machinery

Tolerances and clearances are to be measured and recorded, and included in the final report

Contractors are to wear PPE at all times.

A period of SIX WEEKS is to be allowed for the duration of this work, from the date issue of the

official order to final commissioning

The contractor is required to be present to witness final commissioning. The date of

commissioning marks the first day of the 12-month warranty period.

The value quoted on the form shall be for the complete overhaul of the equipment. No variation

orders will be given after the quotation has been submitted.

CONDITIONS OF QUOTATION

QUOTATIONS:

Quotations are required for the whole of the work embraced by the documents.

NOTE: The lowest quotation does not automatically guarantee award of tender, as there are various technical and SCM criteria to be met before the contract is awarded.

QUOTATION FORMS:

Quotations will be liable to rejection unless submitted on the attached Quotation Form together with the Schedule of Quantities where applicable. All must be duly completed, signed and delivered by the date and time stated on the quotation form. Faxed quotations will not be accepted.

Tenderers shall complete the Form of Quotation and Schedule of Quantities in non-erasable ink. Any corrections or alterations shall be made by ruling out incorrect words or figures and inserting the correct words or figures above with the Tenderer’s initials affixed thereto.

Failure to comply with these conditions will invalidate the tender.

If the tenderer in submitting his tender makes an error which is patent, the Engineer reserves the right to correct the error so that the tender document reflects the true position.

Where a Schedule of Quantities is supplied, the rates shall be deemed to be correct. Any errors in extensions will be corrected and the corrections will be carried forward to the Form of Quotation. Where a correction is made, the corrected amount will be deemed to be the final offer.

All rates and totals in the Schedule of Quantities shall be Exclusive of Value Added Tax (VAT).

All rates and totals in the Form of Quotation shall be Inclusive of Value Added Tax (VAT).

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PAYMENT:

This is a single payment contract.

Full payment shall be made on completion of the work to the entire satisfaction of the Director: Wastewater Management, (the "Engineer"), or his representative and within thirty-five (35) days of receipt of invoice from the contractor, addressed to The Manager: Mechanical / Electrical, Wastewater Management, eThekwini Water Services, the monthly invoice amount will be paid.

NOTE:

1 The invoice is to include the heading and the number of the service order

2. Is to be made payable to the firm or individual whose name appears on the quotation form.

3. It shall be a condition of payment by the City Council to a Registered vendor that no payment shall be processed unless a Tax Invoice (containing prescribed details) is received from the contractor.

PRICES AND VALUE ADDED TAX (VAT)

Prices shall be quoted net in South African Currency. Prices tendered shall be deemed to be exclusive of value-added tax and the amount of such tax shall be stated separately on the Quotation Form.

TENDERER’S CONDITIONS OF CONTRACT

Every tenderer shall be deemed to have waived, renounced and abandoned any condition printed or written upon any stationary used by him for the purpose of, or in connection with the submission of his tender which is in conflict with the letter of this contract.

DISCREPANCY IN DOCUMENTS

In the case of accidental discrepancy or doubt as to the meaning or intention of any part of the drawing/s (if any) and document/s connected with the contract, reference must always be made to the Manager: Mechanical / Electrical Wastewater Management for explanation and the contractor will be held responsible for any errors that may arise from neglect of this contract.

MATERIALS AND QUALITY OF WORKMANSHIP

The materials and workmanship shall be to the standard required by this Department’s Standard Specifications and executed to the satisfaction of the Engineer or his representative.

MATERIAL TESTS

The engineer reserves the right to carry out material tests during the progress of this contract. The contractor will be liable for the costs of such tests should the material fail to comply with the Durban Metro Water Specification.

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COMMENCEMENT OF WORK AND TIME FOR COMPLETION.

Unless otherwise required the Contractor should be prepared to commence work within two weeks of submitting a quotation. The Contractor shall not commence work until the site/EQUIPMENT has been officially handed over to him. The work shall be completed within the time specified on the quotation form.

CONTRACTOR'S RESPONSIBILITY:

The Contractor is to ensure that special instructions are given to the workmen to take care of all property encountered within the premises.

The Contractor will be held responsible for the loss or damage of any property whatsoever, and for any damage to any building, plant and equipment, etc., in or about the premises arising from the execution of this contract and must indemnify the Council against any claim arising there from.

To finalize this aspect the Contractor will be required to complete the necessary indemnity form on award of tender and submit it to the Manager: Mechanical & Electrical. No work may start until proof of such indemnity is received by the Department.

The contractor will also be responsible for all safety measures during excavations in accordance with the Occupational Health and Safety Act No. 85 of 1993 and the regulation promulgated there under.

CONTRACTOR'S REPRESENTATIVE

At all times during the execution of the work a competent and responsible employee of the Contractor shall be present on the site, and any instructions given to such employee by the Engineers' representative shall be deemed to have given to the Contractor.

STATUS OF ARTISANS

All persons employed on this contract shall be fully qualified artisans, registered apprentices, and/or specialists in the particular field of work specified.

LIQUIDATED DAMAGES FOR DELAYS

If the Contractor fails to proceed with and complete the works in the manner required by the contract within the time for completion referred to in the Form of Quotation , the Council shall be entitled to require payment from the Contractor of the sum stated in the Form of Quotation as liquidated damages for each and every day by which the completion of the works is delayed beyond the fixed date as aforesaid, and such damages may be deducted by the Engineer from any monies due to the Contractor ; provided that nothing contained in this clause shall prevent the Council from exercising against the Contractor any other remedies which may be available to it either in terms of this contract or at common law, or from electing to recover from the Contractor any damage or loss sustained by it in consequence of any breach of the contract in lieu of enforcing its rights to liquidated damages in terms of this clause. This amount is set at R1050 for each day the services are delayed.

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TERMINATION OF CONTRACT

If in the opinion of the Engineer, the Contractor

(i) is not executing the contract in accordance with the true intent and meaning thereof;

(ii) is refusing or delaying to execute the contract;

(iii) is not carrying on the contract at such rate of progress as to ensure completion within the period specified;

or in the event of any other failure or default by the Contractor, or fail to comply with a notice in writing to the Contractor to make good the failure or default, and should the Contractor fail to comply with the notice within the period specified therein, then and in such case the City Council shall, without prejudice to any of its rights under the contract be at liberty forthwith to perform such service as the Contractor may have neglected to do, or take the contract, wholly or in part out of the Contractor's hands and order from or contract with any other person. The Contractor shall be responsible for any loss the City Council may sustain by reason of the action it takes in terms of this clause.

CONTRACTOR’S BANKING DETAILS

It is a requirement of the quotation that the Contractor has the facility of a bank account opened at a recognized financial institution in order that payment be made. The Contractor shall ensure that his offer is tendered in the same name as that if his banking account in order that payment may be made to the correct party.

GUARANTEE

The contractor shall guarantee all the works undertaken by him under his contract for a period of TWELVE (12) months. The guarantee shall include any latent defects in the equipment, fittings, installation thereof and any labour or any other costs inherent in repairing defects and ensuring that the works remain free of defects and in good working order to the satisfaction of the engineer.

TARGETED PROCUREMENT POLICY APPLICATION

The above principle will be applied for this quote. Tenderers are to ensure that the necessary application forms for registration on the eThekwini Municipality directory (Part A & B) have been completed prior to tender closing date. Copies of the following documents are available on request:

a) Policy on code of conduct

b) Participation and Conditioning pertaining to Targeted Procurement.

c) Application for registration to engage in Procurement (Part A)

d) Application for Targeted Enterprise Status (Part B)

e) CIDB registration

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APPENDIX C Instruction to Contractors and Tenderers In terms of the Occupational Health & Safety Act (OHS ACT) and eThekwini Wastewater Safety Procedures, a Permit to Work System is in place at Wastewater facilities. 1. Prior to Arrival on Site The basic plant safety requirement is that contractors (and staff) wear boots and overalls while carrying out their tasks, or alternatively, personal protective equipment (PPE) such as gumboots, waders, etc. where specified. In addition, contractors shall issue their staff with PPE appropriate to the work to be carried out, as required by the OHS Act. 2. On Arrival on Site The Responsible person, appointed by the Contractor to supervise the Works, shall meet with the Project Engineer, the Supervisor of Machinery (GMR 2.1 appointee) and the Superintendent and/or Works Area Engineer (the Authorised Person) for a handover meeting.

The Permit to Work shall clearly state the Contractor’s details, details of the work to be carried out, safety precautions and PPE to be used and the permit shall be countersigned by the Project Engineer and Supervisor of Machinery. It is a requirement that the Project Engineer make a comment on the Permit to Work that precautions specific to the Work have been stipulated.

The Permit to Work is intended as a handover document whereby the Authorised Person verifies that it is safe to commence work, and the Contractor (or AReceiver@) accepts the area and equipment as safe. It is the responsibility of both parties to verify that the situation is safe. 3. During Work in Progress

The stipulations of the Permit to Work shall be adhered to at all times. Should the conditions or circumstances change the nature or extent of the hazards, the Receiver shall revert to the Authorised Person for further instructions or the use of a new Permit to Work. The Project Engineer shall be required to make regular inspections of the work to ensure that there is compliance with the Permit to Work on the part of the Contractor

It is the responsibility of the Contractor to ensure, at all times, that unskilled or semi-skilled Labour is supervised by a properly trained and experienced supervisor.

4. On Completion of Work On completion of work the area is to be tidied, made safe and fully restored in terms of the Contract.

The Contractor shall return the Permit to Work to the Authorised Person who shall, once he is satisfied that the area is safe and in an acceptable condition, sign off and retain the PTW as acceptance. It must be stressed that this in an acceptance in safety terms and in no way affects the Contractor’s contractual obligations or liabilities.

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DECLARATION OF INTEREST Completion of the following is compulsory. Failure to declare the following will invalidate your offer.

Declaration of Interest Are any of the entity’s directors, managers, principle shareholder or stakeholders currently in the service of the state or have been in the service of the state in the past twelve (12) months?

Yes No

Is any spouse, child or parent of the entity’s directors, managers, principle shareholder or stakeholder currently in the service of the state or have been in the service of the state in the past twelve (12) months?

Yes

No

Name of entity’s member

Position in Entity Name of Relative (if applicable)

Name of State Institution

Nature of Relationship

Do you or any other directors, managers, principle shareholder or stakeholder of your entity have any relationship (spouse, family, friend, associate) with persons in the service of the state and/or who may be involved with the evaluation of this quotation? If yes please furnish particulars below

Yes

No

Name of entity’s member

Position in Entity Name of Relative (if applicable)

Name of State Institution

Nature of Relationship

Note: Anyone in the service of the State is prohibited from doing business with EThekwini Municipality: “in the service of the state” means to be – a) a member of i) any municipal council; ii) any provincial legislature; or iii) the national Assembly or the national Council of provinces; b) a member of the board of directors of any municipal entity; c) an official of any municipality or municipal entity; d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999); e) a member of the accounting authority of any national or provincial public entity; or an employee of Parliament or a provincial legislature. f) An employee of Parliament or a provincial legislature.

I have read and understand the terms of the above declaration and the conditions of the quote as provided with this document or obtainable on the web site. www.durban.gov.za

_____________________________ NAME OF ENTITY SIGNATURE NAME OF SIGNATORY IN BLOCK LETTERS CAPACITY OF SIGNATORY ADDRESS OF TENDERER: TELEPHONE: FAX: DATE:

http://www.durban.gov.za/

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DECLARATION OF MUNICIPAL FEES

I, the undersigned, do hereby declare that the Municipal fees of ..................................................................................................................................................................

(Full name of Company / Close Corporation / partnership / sole proprietary/Joint Venture)

(hereinafter referred to as the TENDERER) are, as at the date hereunder, fully paid or an Acknowledgement of Debt has been concluded with the Municipality to pay the said charges in instalments. The following account details relate to property of the said TENDERER:

Account Account Number: to be completed by tenderer.

Consolidated Account No.

Electricity

Water

Rates

JSB Levies

Other

Other

I acknowledge that should the aforesaid Municipal charges fall into arrears, the Municipality may take such

remedial action as is required, including termination of any contract, and any payments due to the Contractor

by the Municipality shall be first set off against such arrears. ATTACHED, to the back inside cover of this

document, please find copies of the above account’s and or agreements signed with the municipality.

Where the TENDERER’S place of business or business interests are outside the jurisdiction of eThekwini

municipality, a copy of the accounts/agreements from the relevant municipality must be attached (to the back

inside cover of this document).

Where the tenderer’s Municipal Accounts are part of their lease agreement, then a copy of the agreement, or

official letter to that effect is to be attached (to the back inside cover of this document).

NAME : ........................................................................ (Block Capitals) SIGNATURE : ……………………………..…………………..……… DATE: ............................

(of person authorised to sign on behalf of the Tenderer)

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APPENDIX D EThekwini Water and Sanitation P O Box 828 DURBAN 4000 Occupational Health and Safety Act (Act No. 85 of 1993) Clause 44 (7) - Incorporating Regulation 11 of the Machinery and Occupational Safety Act (Act No. 6 of 1983) - Supervision of Building Works FORM OF APPOINTMENT AND NOTIFICATION Description of Work: ________________________________________________________ ___________________________________________________________________________ Site where Building Work is carried out: ________________________________________ ___________________________________________________________________________ Name of Contractor: ________________________________________________________ ___________________________________________________________________________ Contractor’s Address: ________________________________________________________ ___________________________________________________________________________ Contractor’s Telephone No.: __________________________________________________ ___________________________________________________________________________ APPOINTMENT: GENERAL SAFETY REGULATION 11. (1) I hereby appoint Mr. ___________________________________________with the duty of supervising the performance of the above specified building work and the safety thereof. SIGNED: ____________________________________DATE: _______________________ (Contractor/Director/Manager/Secretary) I hereby accept this responsibility in terms of the definition of building works as defined in the General Administrative Regulations published under Government Notice R.2206 of 1984 - 10 - 05. I have at least two years practical experience in the type of building work described above. SIGNED: ________________________________ DATE: ___________________________

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APPENDIX E CITY ENGINEERS DEPARTMENT

FORM OF INDEMNITY FOR WORK CARRIED OUT UNDER SERVICE ORDERS

Given and entered into by: - .......................................................................................... (NAME OF CONTRACTOR) (Hereinafter referred to as the Contractor) in favour of :- THE CITY COUNCIL OF THE CITY OF DURBAN (Hereinafter referred to as the Council) Whereas the Contractor may be given permission to carry out Service Order number ......................... within the Durban Municipal area by the Council subject to the Council being indemnified to the satisfaction of the city Treasurer. NOW THEREFORE THESE PRESENT WITNESS The Contractor does hereby indemnify the Council and hold it harmless against: any damage to the Council’s property, whether, movable or immovable, including any

consequential damage directly flowing from physical damage to such property.

liability in respect of any claims which may be made against the Council arising out of

damage to the property, whether movable or immovable, of any third parties,

including any consequential damage directly or indirectly flowing from physical

damage to such property;

liability in respect of the death or injury to any person, including a servant of the Council;

any legal costs or expenses reasonably incurred in connection with claims or actions arising

out of the foregoing. Whenever the damage, loss, injury or death contemplated in (1),

(2), or (3)

above is due to or arises out of, whether directly or indirectly, carrying out Service

Order number ............................., provided that the Indemnity conferred upon the

Council hereunder shall not extend to damage, loss, injury or death which is

predominantly due to the misconduct or negligence of the Council or of any servant of

the Council acting within the course and scope of his or her employment.

SIGNED : _____________________________

NAME : _____________________________

CAPACITY : _____________________________

DATE : _____________________________

AS WITNESS :

SIGNED : _____________________________

NAME : _____________________________

CAPACITY : _____________________________

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APPENDIX 3A

No Scope of Work Price

(Excl. VAT)

1 Check and repair/align primary contacts on circuit contactor

2 Functionality check of the opening/closing of contactor (mechanical and electrical)

3 Repair and align racking mechanism for smooth operation

4 Repair and ensure correct operation of Earth switch

5 Repair status indication for correct operation (mechanical and electrical)

6 Ensure spring charge sequence is correct and within specified time frame

7 Refurbish mechanical interlock

8 Pressure-test all three vacuum interrupters and actuators

9 Repair trip counter to full operation

10 Open gap vacuum testing on breaker

11 Speed trace testing to check the open and closing time of the breaker

12 Contact resistance testing on breaker

13 Greasing and oiling all parts that require lubrication

14 Rigging and transporting of switchgear to and from the contractor’s workshop

15 Factory Acceptance Test and commissioning

16 Supply all test certificates

17 Miscellaneous

18 Contingency Sum R10 000

19 Total

20 15% VAT

21 Total Including VAT

RETURNABLES CHECK SHEET:

ITEM √

Copy of valid BEE Certificate

Copy of valid CIDB Registration Certificate

Copy of valid SARS Certificate

Appendix D (signed)

Appendix E (signed)

Declaration of Municipal Fees (signed)

Declaration of Interest (signed)

Appendix 3 (signed)

Appendix 3A (correctly filled in)

Notice to Tenderers (if any)

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APPENDIX 3

EThekwini Water and Sanitation MECHANICAL AND ELECTRICAL DEPARTMENT FORM OF OFFER WQ65/11704: REPAIRS TO MV SWITCHGEAR AT SOUTHERN WWTW Name: Bruce Ngcobo Designation: Acting Area Engineer (Southern Region) Cell: 072 369 8829 Email: [email protected]

Contractor Name: …………………………………………………………………..

QUOTATION PRICE EXCLUSIVE OF VAT

V.A.T AMOUNT QUOTATION PRICE INCLUSIVE OF VAT

R R R

Date: ________________________

I/we hereby offer to supply the goods/services detailed hereunder in accordance with the Specification, and subject to the Standard Conditions of Tender and Contract, and Special Conditions of Tender and Contract which accompanied your Enquiry (with which I/we acknowledge myself/ourselves to be fully acquainted) at the price/s stated in the appropriated column as per the schedule of prices.

I/We hereby agree that this tender will hold good and remain open for

acceptance until 16:00 of the fifth (5) week following the date on which

the quotation was opened or during such other period as may be specified in

the Special Conditions of Tender.

ENTEPRISE’S ETHEKWINI VENDOR PORTAL REGISTRATION NUMBER:____________________

ENTEPRISE’S C.S.D REGISTERATION NUMBER: _________________________________________

ENTEPRISE’S S.A.R.S PIN NUMBER:- ___________________________________________________

mailto:[email protected]

Documents

CONTRACT DESCRIPTION: SOUTHERN COASTAL ... - durban.gov.za · in the EWS tender box at The Customer Service Centre, at 133 K.E. Masinga Road, Durban by the time and date stated. Tenders