CONTENTS PAGE - nia.gov.ph · 240 DAYS IN NIA: CONTINUING THE REFORMS 2 determine the bottlenecks, constraints, and problems of implementation, as well as …

CONTENTS PAGE

I Introduction …………………….……………………………………………………………………. 1

II Major Accomplishments

Status of Irrigation Development …………………………………………………………..…... 4

Status of Project Implementation …………………………………………………………..…… 5

Status of Institutional Development Program ……………………………………...………. 6

III Key Initiatives & Activities

CY 2015 Budget ………………………………………………………………………………...…..…… 7

CY 2016 Budget Preparation …………………………………………………………….………… 7

Field Visits ………………………………………………………………………………………………… 8

Implemented Policies: Towards Operationalized Actions ........................................... 16

Terminated and Suspended Contracts ................................................................................. 23

Periodic Consultative Meetings with Irrigators Associations .................................... 27

NIA's Strategic Directions: Strategic Planning Exercise ……………………………… 31

Compliance to GCG Requirements: Going Through the Process ……….…….…… 34

Working with Congressmen and LGU Officials …………………..………………………. 37

Working with the World Bank, JICA, and KOICA .............................................................. 41

10-year Irrigation Master Plan and NIA Corporate Plan........................................... 43

Periodic Meetings with Regional Managers ……………….………….…………………… 44

Hydroelectric Power ………………………………………………………………..………………. 44

Young Professionals Program ………………………………………………………..…………. 46

Executive Course on Project and Construction Management ………………..…….. 47

Review of NIA Charter ……………………………………………………………………….…….. 47

Greater Attention to Substandard Construction and Improving Quality of Construction ………………………………………………………………………………………………

48

Search for Alternative Designs ………………………….……………………………………… 48

Proper Project Preparation ………………………………………………………………………. 49

Improved Public Image…………………………………………..………………………………… 49

IV The Organization

Organizational Structure……………………………………………………………………..….…… 51

Personnel Inventory ………………………………………………………………….……………….. 53

V Concluding Remarks ……………………………………………………………………………… 54

240 DAYS IN NIA: CONTINUING THE REFORMS 1

I. INTRODUCTION

On February 28, 2015, Dr. Padernal reached his 240th day as the Administrator of the

National Irrigation Administration (NIA). In this eight-month period, a lot of changes were

felt by the officials and employees of the agency including its main client, the Irrigators

Associations (IAs). There are tangible sense of improvements as seen in NIA’s

accomplishments as well as the project impacts. This nudge forward can be attributed to the

Administrator’s aggressiveness in implementing innovations, determination, creativity, and

timely measures undertaken relative to the agency’s programs and projects. Such measures,

in Dr. Padernal’s perspective, were put in place to improve how the agency operates to

bolster the attainment of its corporate goals and targets. It is also noteworthy that these

strategic changes are all anchored on the collective mission of the government's agriculture

sector to contribute to the increase in farmers' income and ultimately in the agricultural

productivity and food security of the country.

The eight months that past were the most challenging ones. Dr. Padernal have to deal with,

prioritize, and balance his time in numerous vital activities of the agency. These are:

Inspecting much delayed carry-over projects (CYs 2009, 2010, 2011, 2012, and 2013) to

Dr. Padernal addresses the NIA Central Office employees during his first flag raising ceremony as the agency’s Administrator on July 7, 2014. Administrator on July 4, 2014.


determine the bottlenecks, constraints, and problems of implementation, as well as

solving them to put the projects on track.

Formulating and updating policies and strategies to be attuned to climate change

demands and to generally improve systems and procedures on all aspects of projects

development (project identification, project preparation, construction, and operation &

maintenance).

Office management necessitates coping up with paperworks, issuance of directives,

housekeeping and the like.

Hurdling the 2015 Budget hearings chiefly in Congress.

Preparing for 2016 Budget including the formation of feasiblity studies and detailed

designs of new projects.

Building an effective amd responsive team (Central Office, Regional, Project, Operations,

and Provincial offices) to run the affairs of NIA.

Participating in the development of the NIA Strategy Map.

Conceptualizing and implementing Hydropower Projects. This includes fine tuning the

policies and guidelines, entering into an agreement with the Department of Energy to

clearly define the roles and functions of the agencies, and preparing for an Investors’

Forum to attract more investors and ensure competitiveness.

Pushing hard to achieve greater accomplishments for CY 2014 and 2015.

Conduct series of general consultative meetings with Irrigators Associations (IAs) from

provincial to national levels. This method allowed NIA to casually interact with IA

Presidents and members thereby allowing NIA to be more responsive to their needs and

likewise understand better their operations.

Initiated the use of HDPE pipes and pre-cast pipes in appropriate areas in order to

eventually remove the periodic repair, rehabilitation, and restoration of irrigation canals.

Better materials that are durable will ensure longer life (lifetime) of the canals and

drastically eliminate if not eradicate “water losses” in the system. Moreover, the agency

already started the use of coco coirs for canal embankments.

Directed field offices to do more “automation” in dams, check gates, and the like.

Directed field offices to use “geo-tagging” and similar techniques for planning,

construction, and operations.

Developed special training programs to improve overall capacity and capability of NIA

staff viz: “Young Professionals Program” and “Executive Course in Project and

Construction Management.”

Improved efficiency in the system particularly in payments of contractors, suppliers, and

consultants.


NIA continue to work harmoniously with lawmakers and local government units who are

requesting feasible and properly prepared projects in their respective areas.

After several decades of establishment, NIA will be ready to recommend vital

amendments in the NIA Charter. Given the years of operation, there are few items in the

charter that need to be updated and enhanced.

There are handful of contractors whose contracts were either suspended or terminated.

NIA had complied with reporting requirements of the Governance Commission for

Government-Owned and Controlled Corporations (GCG) and Civil Service Commission

(CSC).

NIA abolished the NIACONSULT, Inc.

NIA is currently formulating new policies, namely:

o Guidelines in the conduct of inventory and valuation of NIA-owned real estate and

other tangible properties.

o Guidelines in the implementation of selected Communal Irrigation Projects (CIPs) by

Local Government Units.

o Implementing Guidelines and Manual on Polyethylene Pipes (Design, Selection, and

Installation of PE Pipes and Fittings).

Initiated the preparation of “NIA 10-Year Irrigation Master Plan” and the updating of

“NIA Corporate Plan.”

Working to increase the internally generated funds of NIA.

Dealing cohesively on quick responses to calamities.

Attending and acting promptly on complaints.

Establishing an “Operations Room” to effectively monitor project implementation.

Improving NIA’s public image.

The great support and assistance extended by Secretary Francis N. Pangilinan and the

members of the NIA Board of Directors made the initial successes of Dr. Padernal more

significant.


II. MAJOR ACCOMPLISHMENTS Status of Irrigation Development, Project Implementation,

and Institutional Development

Presented below are the accomplishments of the agency in its irrigation development

mandate in terms of irrigation project implementation, institutional development, and

systems operations. Such accomplishments were attained through the able leadership and

aggressive encouragement of Dr. Padernal.

NIA Officials led by Dr. Florencio Padernal (standing, 4th from L) witnessed the contract signing for the construction of Quipot Main Canal and its appurtenant structures on January 27, 2014 held at the NIA

Central Office in Quezon City. In the photo are: (standing L-R) Engr. Lily Mascariñas, Engr. Lydia Esguerra, Atty. Gene Dionio, Dr. Padernal, Engr. William Ragodon, and Engr. Romy Lopez. (seated, L-R)

Ms. Ma. Cristina Chung, Mr. Antonio Evangelista, Engr. Felix Razo, and Ms. Rebecca Malazarte.

Status of Irrigation Development

As of February 28, 2015 (based on available data), the agency through Dr. Padernal’s

stewardship was able to develop a total of 1,705,155.36 hectares or 56.47% out of the

3,019,608.99 hectares estimated total potential irrigable areas nationwide. This is composed

of the following breakdown:


As of February 28, 2015 Developed Areas by System

National Irrigation Systems: 245 systems

43.87% 748,089.74 ha

Communal Irrigation Systems: 10,651 systems

34.90% 595,103.15 ha

Private Irrigation Systems: 16,808 systems

11.41% 194,620.25 ha

Other Government Assisted-Irrigation Systems: 6,623 systems

9.81% 167,342.22

Developed Service Areas with Irrigation Facilities 56.47% 1,705,155.36 ha Remaining Areas to be Developed 43.53% 1,314,453.63 ha

Status of Project Implementation1

One of Engr. Padernal's directives is to fast-track the implementation of irrigation projects

nationwide. He pushed for measures to improve the whole implementation process from

project programming to planning up to monitoring and evaluation. Presented below is a

matrix showing the actual physical status as of February 28, 2015 of the agency's project

implementation covering the period of 2011-2014 in comparison with data as of June 30,

2014 and October 31, 2014:

YEAR TARGET

(in hectares)

ACTUAL PHYSCICAL ACCOMPLISHMENTS As of

June 30, 2014 As of

October 31, 2014 As of

February 28, 2015

2014

New 41,158 1,360 2.70 %

3,378 14.24%

12,974 37.15% Resto 5,999 1,003 2,443 3,707

Rehab2 - - 6,633 -

2013

New 60,712 41,605 75.22%

43,032 78.37%

45,429 81.66% Resto 38,170 26,868 27,310 27,746

Rehab 112,752 149,712 158,874 185,807

2012

New 87,471 68,776 85.90%

70,061 87.49%

70,276 88.32% Resto 59,353 49,654 50,154 50,294

Rehab 115,011 129,105 129,949 132,178

2011

New 34,110 30,905 94.53%

30,905 94.93%

30,905 94.93% Resto 30,212 23,247 23,247 23,247

Rehab 107,791 212,374 212,374 212,374

To create a more comprehensive picture regarding the agency’s status of project

implementation, in congruence with the physical accomplishment presented above, below is

the accomplishment in terms of financial status3 covering the periods 2011-2014:

1 Unofficial and partial data since reports and updates from field offices are still incoming and being consolidated. 2 Rehab data was replaced with repair and maintenance in 2014. As of latest data, the accomplishments in this regard were: Canals, 148.177 km; Canal lining, 119.153 km; and Structures, 338 units. 3 All amounts in thousand (‘000) pesos.


YEAR BUDGET

ALLOCATION ALLOCATION

RECEIVED

ACTUAL FINANCIAL ACCOMPLISHMENT (Total Obligation Received/Status) As of

June 30, 2014

As of Oct. 31, 2014

As of Feb. 28,

2015

2014 21,111,849 21,111,849 8,356,642/

4.61% 13,756,912/

11.19% 16,227,695/

31.36%

2013 27,329,295 26,793,049 25,862,650/

68.88% 25,996,373/

73.09% 26,026,814/

75.23%

2012 24,454,052 25,505,556 25,080,435

80.39% 25,080,435

82.72% 25,080,435/

83.36%

2011 15,173,898 15,555,302 15,205,302/

88.54% 15,205,302/

88.91% 15,205,302/

88.91%

Status of Institutional Development Program (IDP)

Still part of NIA’s thrust is the strengthening of Irrigators Associations as the agency’s

partners in implementing its irrigation program. Through Dr. Padernal’s leadership, the NIA

through the Institutional Development Division was able to attain the following

accomplishments in terms of its Institutional Development Program (IDP):

NIS CIS NIP Total

IA Organized

- Number of IAs 2,903 5,296 31 8,230

- Area Covered (ha) 722,916 511,011 19,939 1,253,866

- Farmer-Beneficiaries (no.) 580,616 467,074 11,846 1,059,536

IA Registered

- Number of IAs 2,761 4,872 28 7,661

- Area Covered (ha) 699,664 470,218 17,704 1,187,585

- Members (no.) 511,331 407,385 9,050 927,766

NIA-IA IMT Contracting

- Number of IAs 2,483 N/A 2 2,485

- Area Covered (ha) 608,359 N/A 2,587 610,946

- Farmer-Beneficiaries (no.) 514,757 N/A 2,043 516,800

O & M CIS Turnover

- Number of IAs N/A 4,880 N/A 4,880

- Area Covered (ha) N/A 461,515 N/A 461,515

- Farmer-Beneficiaries (no.) N/A 391,860 N/A 391,860


III. KEY INITIATIVES & ACTIVITIES: Updates on Dr. Padernal’s Implementation Approaches

and Strategic Directions

In line with his goal to improve the agency’s performance in terms of project implementation

and corporate efficiency, Dr. Padernal undertook an array of activities and strategies in

certain aspects of NIA’s operations. These measures were anchored in his desire to improve

the performance of the agency in terms of contributing to the development of the farmers'

socio-economic status.

CY 2015 Budget

For 2015, the approved irrigation budget that the Administrator had successfully pushed is

amounting to P 32.03 billion with the following breakdown:

NIA FY 2015 BUDGET UNDER THE NATIONAL EXPENDITURE PROGRAM

PARTICULARS BUDGETARY SUPPORT

TO NIA CORPORATE

FUNDS TOTAL

General Administration and Support

1,642,973,000 178,266,000 1,821,239,000

Support to Operations 577,626,000 264,953,000 842,579,000

Operations 7,710,964,000 2,762,634,000 10,473,598,000

Projects 18,892,524,000 - 18,892,524,000

TOTAL 28,824,087,000 3,205,853,000 32,029,940,000

To date, the Department of Budget and Management (DBM) already released around P8B for

the agency’s projects and more or less an additional P140M NCA. This release is a big push

for Dr. Padernal’s goal of fast tracking the project implementation for 2015. The

Administrator keeps on reminding field offices to obligate the released money wisely in order

to make the most of the agency’s programs and funding.

CY 2016 Budget Preparation

Towards the end of February 2015, NIA is already preparing its 2016 Budget. A general

meeting among Regional, Project, Operations, and IMO Managers , and the Central Office

officials was called for the purpose. Status of on-going construction projects and project

prioritization criteria were discussed. A 30% to 50% increase in the CY 2016 budget is

envisaged as an initial approach in coping up with the irrigation backlog which is planned to

be solved in the next 10 years.


Field Visits

Engr. Padernal makes it a point to regularly visit field offices and project sites to create a

solid foundation for the formulation of strategies in fast-tracking project implementation and

problem solving. To date, the administrator visited almost all of the regional offices and

projects nationwide projecting that he is really in the frontline of ensuring the efficiency of

all NIA units from the central office down to the project areas. The following is the list of Dr.

Padernal’s field visitations as of February 28, 2015:

Date Region Particulars July 9 Negros Occidental, Region

6 Field Inspection; Attended Pre-Construction Meeting and Staff Meeting

July 18 Region 1 and Region 3 Field Visit (ARIIP and BBMP Project Site) July 19 CAR Meeting with officials and employees; field

inspection July 21 Iloilo, Region 6 Project inspection (JRMP and Barotac Viejo SRIP) July 26 MARIIS 51st Anniversary with PAFSAM August 8 Pangasinan, Region 1 Inauguration of ARIIP-RRP August 13-15 Region 12

Attended RRPW Field Inspection; Meeting with ARMM Gov. Hataman Field Inspection

August 22 Region 12 Inspection (MMIP); Meeting with officials and employees

August 28 Region 1 Meetings and field inspections September 11-12 UPRIIS Inspection of CMIPP (with Cong. Suansing)

Inspection of Pantabangan Dam September 12 MARIIS Attended Harvest Festival; Conducted consultative

meetings September 13 Agusan del Sur Inspection of URIP; meeting with Caraga employees

NIA Managers met with the officials of the Department of Budget and Management – Bureau F through the initiative of Dr. Padernal to discuss issues relating to budget releases in line with

formulating strategies in fast-tracking NIA’s project implementation for 2015.


September 20 Davao City, Region 11 Meeting with De Juan Family September 25 Butuan, Region 13 Field Inspection October 3 Region 10 Field Inspection October 7-8 Region 9 Inspection of projects (Salug River, Sibigay Valley,

Titay SRIP); attended inauguration of regional office

October 9-10 Region 8 Field inspection; meeting with employees; attended IA Presidents’Forum

November 15-18 Region 4B Inspection of on-going projects in Palawan November 19 Subic, Zambales, Region 3 Attended ISAPhil, Inc. 27th Founding Anniversary

and Annual Convention November 26 Region 5 Attended the NIA IMT Consultation Review and

Planning Workshop December 5-8 Region 6 Insopection of on-going projects December 10 Caraga Resource speaker during the Regional IA Congress

in Butuan January 23-25 Region 1 Project Inspection in La Union and Ilocos Sur February 4-5 Region 10, Lanao del Sur Field Inspection of Malaig Irrigation Project February 13 Region 7 Attended Annual Regional Review and Planning

Workshop; inspection of Malinao Dam February 17-18 CAR Received an award during the Kalinga Founding

Anniversary and 2015 Ullalim Festival; inspection of irrigation project under PIDP

February 19-20 Region 6 Inspection of Barotac Viejo SRIP February 24 Zambales, Region 3 Attended Year-end Review and Planning Workshop

of PAIS and PROs February 27-March 1

Region 6 Attended inaugration of Agbalili Communal Irrigation Project in Aklan; inspection of irrigation projects

March 4-5 CAR, Baguio City Attended NIA ARDOMA Conference March 7-10 Region 6, Negros Occ. Inspection of irrigation projects and meeting with

NIA officials

Engr. Padernal discusses about the Agno River Integrated Irrigation Project (ARIIP) to former NIA-1 Regional Manager Vicente R. Vicmudo and ARIIP Manager Reynaldo C. Mencias.


"Kadagiti kakabsat mi nga mannalon agtitinulong tayo. Let's work together. Rest assured, ada nak ditoy nga kadwa yu, tumulong kenyayu, habang ada nak ditoy NIA," (To all our dear farmers, let's work

together. Rest assured that I am with you and will be of assistance to you while I am in NIA), said Engr. Padernal who was guest of honor and speaker during the Farmers' Day of the Kalinga 20th Founding

Anniversary and 2015 UIlalim Festival on February 18, 2015.

NIA Administrator points towards Bulsa River, the water source for the soon-to-be constructed BBMP. With him is the late former BBMP Manager Dexter Patrocinio.


Engr. Padernal inspecting an irrigation structure during his visit in Magsaysay CIS in South Cotabato, Region 12 with Engr. Orlando Tibang and the visiting Acting NIA-9 Regional Manager

Diosdado Rosales

Engr. Padernal listens to MMIP Manager Noldin S. Oyod during his visit Malitubog-Maridagao IP in Cotabato on August 22, 2014


NIA-9 Regional Manager Diosdado A. Rosales and Zamboanga Sibugay IMO head Carlos A. Sabado discuss the details of the proposed Drainage and Flood Control Project of Sibuguey Valley Irrigation

System with Dr. Padernal and farmer-beneficiaries.

The Administrator takes a picture of CMIPP’s main canal. With him are UPRIIS Manager Reynaldo D. Puno (left) and CMIPP Manager Alexander G. Coloma (right).


Dr. Padernal inspecting a project site in Aurora, Region 3.

Engr. Padernal during a visit at the Pinipisakan Irrigation Project site in Samar, Region 8.


The Administrator together with NIA-CAR Manager John Socalo and Kalinga IMO Manager Benito

Espique Jr. (partly hidden) views the ongoing repair works of the UCRIS dam from the diversion tower. UCRIS is presently undergoing repair under the World Bank’s PIDP.

NIA Administrator Florencio F. Padernal had a glimpse of the Malinao Dam during his first official visit

to the province of Bohol. He was accompanied by NIA 7 officials headed ARM Mario H. Sande (Right), Planning & Design Chief Reyne B, Ugay (2-Right), and EOD Manager Olimpio J. Galagala, Jr (4-Right).


Administrator Padernal personally inspected the Bacnotan Communal Irrigation Project (BCIP) in

Bacnotan, La Union with NIA RM John N. Celeste, EOD Manager Frida L. Nidoy, and La Union Ating IMO Manager Gaudencio de Vera. BCIP has a service area of 414 hectares (during wet season) of farmlands

with 497 farmer-beneficiaries.

Administrator Padernal discusses the status of the construction of Ibato Iraan SRIP's reservoir with

Palawan IMO Division Manager Conrado V. Cardenas Jr.


Implemented Policies: Towards Operationalized Actions

Integral part of the reforms being introduced by Engr. Padernal are the policies he pushed to

be implemented. Below is a list of Board Resolutions, Memorandum Circulars, and Office

Memoranda that Engr. Padernal introduced and implemented from his assumption to office

until February 28, 2015 to operationalize actions in the agency.

OFFICE MEMORANDUM

No. DATE SUBJECT

82 July 28, 2014 Revocation of DA Special Order No.627, s. 2013- Revocation of Designation of Engr. Modesto G. Membreve as Acting Deputy

Administrator for Engineering and Operations.

83 July 28, 2014 Additional Designation- Additional Designation of Engr. Dexter

G. Patrocinio as Manager, Engineering Department in concurrent capacity as BBMP Manager.

84 July 28, 2014 Designation as Acting Corporate Board Secretary in Concurrent

Capacity of Atty. Genever M. Dionio, Manager, Legal Services Department.

85 July 28, 2014 New Assignment of Ms. Josephine E. Abejon

86 August 1, 2014 Amendments to Office Memorandum No. 42, S.2014 Re:

Designation of Technical Inspectors at NIA Central Office.

87 August 4, 2014

Designation as Officer-In-Charge, Engineering and Operations Division, Region 6 of Engr. Ricardo P. Penaso, Principal Engineer

A, Jalaur Suague RIS, IGIMO, and concurrent Acting Division Manager, Engineering Division JRMP II, Region 6.

88 August 13, 2014 Reassignment of Engr. Vicente R. Vicmudo as Regional Manager,

Region 5, Naga City vice Engr. William P. Ragodon.

89 August 13, 2014 Return to Official Station of Engr. John N. Celeste, Regional Manager, Region 11, Davao City to report back to Region 1,

Urdaneta City, Pangasinan.

90 August 13, 2014 Reassignment of Engr. Josephine B. Salazar as Regional

Manager, Region 3, Tambubong, San Rafael, Bulacan vice Engr. Reynaldo D. Puno.

91 August 13, 2014 Reassignment of Engr. Reynaldo D. Puno as Department

Manager, Upper Pampanga River Integrated Irrigation System vice Engr. Josephine B. Salazar.

92 August 13, 2014 Reassignment of Engr. Efren S. Roqueza, Manager, Operations Department, Central Office as Regional Manager, Region 4-B,

Calapan City, Oriental Mindoro vice Engr. Conrado V. Cardenas, Jr.

93 August 13, 2014 Return to Official Station of Engr. Conrado V. Cardenas, Jr., Acting Regional Manager A, Region 4-B, Calapan City to report back to

Palawan IMO, Puerto Princesa City as Division Manager A.

94 August 13, 2014 Reassigment of Engr. William P. Ragodon, Regional Manager,

Region 5, Naga City as Regional Manager, Region 4-A, Pila, Laguna vice Engr. Romeo M. Lopez.

95 August 13, 2014 Return To Official Station of Engr. Romeo M. Lopez, Acting

Regional Manager, Region 4-A, Pila, Laguna to report back to Cavite-Laguna IMO as Division Manager A.


96 August 13, 2014 Reassignment of Engr. Alejandro L. Alberca, Regional Manager A, Region 7, Tagbilaran City as Regional Manager, Region 11,

Davao City vice Engr. John N. Celeste.

97 August 13, 2014

Reassignment/Designation of Engr. Mario H. Sande, Division Manager A, Office of the Administrator, Mini-Hydro Projects as

Acting Regional Manager, Region 7 vice Engr. Alejandro L. Alberca.

98 August 13, 2014

Return to Offical Station of Engr. Julius S. Maquiling, Regional Manager A/ Assistant Administrator, Central Office to report

back as Regional Manager, Region 10 Cagayan de Oro City vice Engr. Hilarion C. Cedeño.

99 August 13, 2014 Return to Official Station of Engr. Hilarion C. Cedeño, Acting

Regional Manager A, Region 10, Cagayan de Oro City to report back to Laguna-Rizal IMO as Division Manager A.

100 August 13, 2014 Reassignment of Engr. Florentino R. David, Department Manager A, Internal Audit Services, Central Office as Manager, Operations

Department, Central Office vice Engr. Efren S. Roqueza.

101 August 13, 2014 Designation of Engr. Guillermo C. Mercado, Division Manager A,

Internal Audit Services, Central Office as Acting Manager, Internal Audit Services, Central Office.

102 August 13, 2014

Return To Official Station of Engr. Mario M. Hebreo, Division Manager A, Palawan IMO Region 4-B, Puerto Princesa to report back as Division Manager a, Mindoro Occidental IMO, Region 4-

B.

103 August 13, 2014

Return To Official Station of Engr. Wilson M. Lopez, Acting Division Manager, Mindoro Occidental IMO, Region 4-B, Calapan

City to report back as Senior Engineer A, Operations Section, Engineering and Operations Division, Region 4-A, Pila, Laguna.

104 August 13, 2014

Return To Official Station of Engr. Nicasio C. Pagdanganan, Jr., Division Manager A, Cavite-Batangas IMO, Region 4-A, Pila, Laguna to report back as Division Manager A, Quezon IMO,

Region 4-A.

105 August 13, 2014 Return to Official Station of Engr. Charlie T. Ibarrola, Acting

Division Manager, Quezon IMO, Region 4-A to report back as Senior Engineer A, Laguna-Rizal IMO,nm Region 4-A.

106 August 13, 2014

Return To Official Station of Engr. Raymundo L. Calusin, Acting Division Manager, Laguna-Rizal IMO, Region 4-A, Pila, Laguna to report back as Senior Engineer A at Mindoro Orienta,l Romblon

IMO, region 4-B.

107 August 20, 2014 Designation as Autonomous Region for Muslim Mindanao (ARMM) Coordinator of Engr. Ali S. Satol, Acting Regional

Manager, Region 12, Cotabato City in a concurrent capacity.

108 August 20, 2014

Reassignment of Engr. Wilfredo A. Balauro, Principal Engineer A, MOMARO Irrigation Management Office, Bayanan II, Calapan

City, Oriental Mindoro to Palawan Irrigation Management Office, Puerto Princesa, Palawan.

109 September 3,

2014

Designation as Project Manager and Assistant Project Manager of the Project for Improving Operations and Maintenance of National Irrigation Systems (PIOMNIS) of Engr. Florentino R. David, Acting Manager, Operations Department designated in concurrent capacity as Project Manager of the PIOMNIS, and Engr. Augustrese S. Torres, Manager, Systems Management


Division, designated in concurrent capacity as Assistant Project Manager of PIOMNIS and shall act as counterpart to the JICA

Team Leader/Planning Expert.

110 September 4,

2014

Revocation/Reassignment of Engr. Romeo M. Lopez, Division Manager A, Cavite-Batangas IMO, Region 4-A, Pila, Laguna is revoked and reassigned as Division Manager of Quezon IMO,

Region 4-A.

111 September 4,

2014

Revocation of Office Memorandum (OM) No. 104, s.2014 dated 13 August 2014 directing Engr. Nicasio C. Pagdanganan, Jr.,

Division Manager A, Quezon IMO, Region 4-A, Pila, Laguna to continue to discharge his duties and responsibilities as Division

Manager A, Cavite-Batangas IMO, Region 4-A.

112 September 16,

2014

Designation as Acting Division Manager, Organization and Management Audit Division, Internal Audit Services, Central

Office of Mary Cresencia J. de Paz, Chief Internal Control Officer, Organization and Management Audit Division, Internal Audit

Services Central Office

113 September 15,

2014

Designation of Engr. Erdolfo B. Domingo, Acting Deputy Administrator for Engineering and Operations as Department

Manager, Engineering Department, in concurrent capacity.

114 September 15,

2014

Designation of Engr. Alejandro L. Alberca, Regional Manager, Region 11, Davao City as Regional Manager, Region 13, Butuan

City, in concurrent capacity.

115 September 15,

2014

Reassignment of Engr. Dexter G. Patrocinio, Acting Department Manager, Engineering Department and concurrent Project Manager, Balog-Balog Multipurpose Project to Office of the

Administrator, Central Office.

116 September 15,

2014

Reassignment of Engr. Encarnacion S. Soriano, Acting Regional Manager, A, Region 13, Butuan City to the Office of the

Administrator, Central Office.

126 September 15,

2014 Designation of Mr. Jesus P. Pontimar, Jr., Data Encoder,

Administrative and Finance Division, Region 13, Butuan City.

131 September 15,

2014

Designation of Engr. Ronald S. Magsino, Assistant Project Manager, Balog-Balog Multipurpose Project, Matatalaib, Tarlac

City as Acting Project Manager A, Balog Balog Multipurpose Project, Matatalaib, Tarlac City.

132 September 18,

2014

Creation of a NIA Committee and a Technical Working Group (TWG) for the updating of Memorandum Circular (MC) No. 43,

Series of 2012-Guidelines in the Preparation of Program of Work (POW), Approved Budget for the Contract (ABC), and/or

Unit Cost Derivation (UCD) of all Irrigation Projects.- NIA Committee:Engr. Erdolfo B. Domingo, Acting Deputy

Administrator for Engineering and Operations, Chairman; Engr. Dexter G. Patrocinio, Engr. Florentino R. David; TWG Chairman-

Engr. Efren N. Reyes; Members: Engr. Bonifacio S. Labiano, Engr. Milo M. Landicho, Augustrese S. Torres, Engr. Lydia S. Esguerra

and Engr. Alberto P. Baluyot.

133 September 17,

2014

Reassumption as Head, Operations and Maintenance Section, Libungan RIS in concurrent capacity of Engr. Rory F. Avance,

Officer-In-Charge, Engineering and Operations Division, Region 12, Cotabato City

134 September 22,

2014 Authority to Ms. Violeta C. Esguerra, Manager, Administrative

Department- to act on papers and documents repors and other


communications treating on administrative matters; and Ms. Rebecca C. Malazarte, Acting Department Manager, Financial

Management Department-to act on papers and documents reports and other communications treating on financial matters.

135 September 24,

2014

Reassignment of Engr. Jimmy J. Ceros, Sr., Acting Division Manager A, interim Davao Oriental IMO, Region 11, Davao City

to Interim Compostela Valley IMO, Region 11, Davao City.

137 September 24,

2014

Revocation/Designation of Engr. Wilson M. Lopez, Senior Engineer A, Operations Section, Engineering and Operations

Division, Region 4-A, Pila, Laguna designated as Assistant IMO Manager, Mindoro Occidental IMO, Region 4-B Calapan City.

138 September 25,

2014

Designation As Spokesperson of the NIA of Ms. Pilipina P. Bermudez, Department Manager A, Public Affairs and

Information Staff in concurrent capacity.

No. DATE SUBJECT

03-A July 28, 2014 Amendatory/Supplemental Guidelines in Non

Wearing/Improper Wearing of Prescribed Office Uniform

4 August 20, 2014 Travel Orders- All Travel Orders for approval shall be submitted to the Office of the Administrator at least

five (5) days before the intended date of travel.

MEMORANDUM CIRCULARS

No. DATE SUBJECT

26 July 24, 2014

Policy on the Computation of Salaries of Employees on Leave Without Pay- Formula in the computation of salaries of employees who incur leave of absence

without pay, as per CSC- MC No. 8, s. 2014 promulgated under CSC Resolution No. 1400454

dated March 21, 2014.

27 July 28, 2014

Commission On Audit (COA) and Department of Budget and Management (DBM) Joint Circular No. 2014-1 dated July 2, 2014-Guidelines Prescribing

the Use of Modified Formats of the Budget and Financial Accountability Reports (BFARs).

28 July 28, 2014

Reconstitution of the Bids and Awards Committees (BACs) A & B, Technical Working Group (TWG) and Secretariat at Central Office- Members, Provisional Members (BAC-A); and Pool of Technical Working

Group (TWG) (BAC-A)

29 August 4, 2014

Commission On Audit (COA) and Department of Budget and Management (DBM) Joint Circular No. 2013-1 dated August 6, 2013.- Unified Accounts Code Structure (UACS) to provide a harmonized

budgetary and accounting code classification starting Fiscal Year 2014

30 August 5, 2014 Guidelines on the Hiring of Daily and Job Order

Personnel

31 August 5, 2014 Request for Bidding Format for Civil Works

Contracts

32 August 8, 2014 Non-Participation in the Procurement of Civil Works of Contractors with at Least 15% Negative Slippage

on their On-Going Contract Works.

33 August 18, 2014 Replacement of Engr. Efren S. Roqueza as Regular

Member of Bids and Awards Committee- B (BAC-B)


at Central Office.- Pursuant to the Provisions of R.A. 9184, Engr. Florentino R. David shall be his

replacement as regular member of the Bids and Awards Committee-B (BAC-B) at Central Office for

Goods and Services.

34 August 22, 2014 Reconstitution of Membership of NIA Personnel

Development Committee (PDC)

37 September 16,

2014

Approval of Sub-Contracting Agreements in NIA Projects- All Sub-Contracting Agreements shall be

subject to approval and/or concurrence by the Agency through the concerned NIA official in

accordance with the approved Revised Delegation of Authorities

38 September 19,

2014

NIA Standard Title Block for Adoption on Detailed Design Plans/Drawings Prepared By Consultants For

Locally and Foreign Funded Projects

39 September 29,

2014

Reconstitution of the Bids and Awards Committee-A-Reconstituted in view of the reassignment of Engr.

Dexter G. Patrocinio.

40 September 30,

2014

Commission on Audit (COA) Circular No. 2014-003 dated April 15, 2014- Conversion from the

Philippine Chart of Accounts under the New Government Accounting System.

41 October 6, 2014

GPPB Issuances and Amendments on the Revised Implementing Rules and Regulations (IRR) of

Republic Act 9184 for the Procurement of Goods, Infrastructure, and Consultancy Services.

42 October 6, 2014

COA Circular No. 2012-001 dated June 14, 2012 Prescribing the Revised Guidelines and

Documentary Requirements of Common Government Transactions

43 October 9,2014 Creation of Special Investigation Panel

44 October 23, 2014 Dissemination of CSC-MC No. 14, Series of 2014

45 October 27, 2014 Reiteration of Memorandum Circular No. 46, S. 2013 “Guidelines for NIA Officers who are Retiring from

Service”

46

November 05,

2014

Memorandum Circular No. 05, Series of 2012 of

the Office of the Ombudsman

47

November 11,

2014

Revised Guidelines on Proposed Retainership

Agreements

48

November 12,

2014

Installation/Construction of Steel Gates in

National Irrigation Systems (NIS)

49

November 13,

Requirements on Posting of Geo-tagging/Geo-

mapping of Irrigation Projects/Systems at the NIA


2014 Website

50

November 13,

2014

Revised NIA Standard Title Block for Adoption on

Detailed Design Plans/Drawings Prepared by

Consultants for Locally and Foreign Funded

Projects

51

November 25,

2014

Executive Order No. 173 entitled “Reduction and

Condonation of Real Property Taxes and

Interest/Penalties Assessed on the Power

Generation Facilities of Independent Power

Producers Under Build Operate-Transfer Contracts

with Government-Owned and/or Controlled

Corporations

52

December 01,

2014

Prohibiting the Use of Special Power of Attorney

in the Procurement of NIA Projects

53

December 01,

2014

Regulating the Release of Water from NIA Dams

for Hydropower and other purposes

54

December 05,

2014

Mitigating Measures to Cushion the Effect of the

Incoming Super Typhoon Ruby (Hagupit)

55

December 10,

2014

Guidelines on the Proper Operation and

Maintenance of Irrigation/Drainage Facilities

56

December 12,

2014

Guidelines on the Grant of the Productivity

Enhancement Incentive (PEI) to NIA Employees

for Fiscal Year (FY) 2014

56-A

December 29,

2014

Amendment on MC No. 56, s. 2014 re: Guidelines

on the Grant of the Productivity Enhancement

Incentive (PEI) to NIA Employees for Fiscal Year

(FY) 2014

57

December 19,

2014

Civil Service Commission and Department of

Health Joint Memorandum Circular No. 2010-01

entitled “Protection of the Bureaucracy Against

Tobacco Industry Interference” and “Guide for

Resolving/Filing Cases of Tobacco Industry

Interference in the Bureaucracy

58 December 19,

2014

Data/File Management System in All NIA Offices

December 23,

2014

Submission of Annual Inventory Report of

Property, Plant, and Equipment (PPE) as of

December 31, 2014

59

December 23,

2014

Guidelines for the Grant of Partial Collective

Negotiation Agreement (CNA) Incentive for

CY 2014

60 December 29,

2014

Amendment to Memorandum Circular No. 85,

series of 2007 entitled “Code of Conduct for

Officials and Employees of the National Irrigation

Administration”


OTHER MEMORANDA

DATE SUBJECT

July 9, 2014

Proper Address of the New Administrator- All communication should be properly addressed as: ENGR. FLORENCIO F. PADERNAL, DPA, Administrator National

Irrigation Administration

July 14, 2014 Official Letterhead

July 22, 2014

Outgoing Communication-All outgoing communications regardless of nature should be cleared and/or approved by

the Administrator, or in absence, by the Senior Deputy Administrator.

July 15, 2014 Creation of an El Niño Mitigation Committee-Creation of

Committee in Central and Regional Office.

July 31, 2014 Nueva Ecija University of Science and Technology (NEUST)

National Rice Conference

August 13, 2014 Unauthorized Use of the Name of the Administrator

and/or Office of the Administrator September 23, 2014

Temporary Suspension of Personnel Movement Charged to COB.

September 26, 2014 Authority to Attend the 40th National Convention of the

Philippine Institute of Civil Engineers (PICE)

October 1, 2014 Clarification On the Temporary suspension of Personnel

Movement Charged to COB.

Amendment to Unnumbered MC Regarding Authority to

Attend the 40th National Convention of the Philippine Institute of Civil Engineers (PICE)

October 10, 2014 Unauthorized Use of the Name of Sec. Francis N.

Pangilinan

October 13, 2014 13th Annual Career Executive Service (CES) Conference

October 20, 2014 Invitation to Apply for the Japanese Grant Aid for Human

Resource Development Scholarship (JDS) Project Japanese Academic year 2015-2016

October 29, 2014 Attendance to the Pre-Retirement Seminar

OFFICE ORDER

No. DATE

1 July 23, 2014

All communications directed to the Regional Managers, Project Managers, Operations Managers

as well as the MARIIS and UPRIIS should be coursed thru the Office of the Administrator for his

evaluation and approval


Terminated and Suspended Contracts

As a result of Engr. Padernal's commitment to direct the agency in ensuring that projects are

implemented according to the Designs and Programs of Works (POW), certain projects have

been terminated if not suspended based on the findings of evaluations performed by the

administrator.

NAME & LOCATION

OF PROJECT

CONTRACT DESCRIPTION

AMOUNT/ CONTRACTOR

REMARKS

CAR

WAAIS EXTENSION,

Apayao (CY 2014)

CW-APAYAO-02-2014

ASC Construction & Concrete Products/

18,315,813.78

Temporarily Suspended due to ROW issues; on-going negotiations

BULO PCIP, Kalinga

(CY 2014)

CW-KALINGA-01-2014

CSD Engineering & Construction/ 4,054,059.45

Suspended. Awaiting approval of the submitted revised plan/working

drawings and variation orders (ARISP CPMO)

LACUB CIS, Abra

(CY 2013)

CW-ABRA-04-2013

Baje Construction/ 18,578,760.95

Temporarily Suspended. Awaiting approval of the proposed variation

order submitted to ARISP CPMO.

Marimay SRIP,

Apayao (CY 2013)

CW-APAYAO-01-2013


39,218,968.00 Work Suspended to date. Afternoon rains on previous months caused the access roads to be muddy and slippery until this time thus the

equipment of the contractors can not penetrate the worksites.

CW-APAYAO-02-2013

Omengan Construction &

Development Corp./ 28,028,888.54

CW-APAYAO-03-2013


21,776,981.13

Cadamayan CIP Ph IV, Kalinga

(CY 2013)

CW-CADAMAYAN-

01-2013 JEP Construction

Suspended due to FPIC issue. Finalization of the updated profile/lay-out is on going.

Upper Butigue SRIP, Mt. Province

(CY 2013)

CW-MP-05-2013

Aquaterra Konstruk, Inc./ 24,979,491.24

All three contracts were suspended to date. The water level of the river to be crossed before reaching the

project site is still high and the road going to worksites is not passable

because it was damaged by previous typhoons and heavy rains. Since

there is no NIA fund for the regrading/maintenance of the road, the field personnel are coordinating with the LGU for the road clearing.

CW-MP-06-2013

SEGAL Construction/ 6,491,521.46

CW-MP-07-2013

WAKAII Construction/ 5,361,923.01


Cadamayan CIP Ph 3, Kalinga

(CY 2012)

CW-KALINGA-01-2012

TECKCON Construction/ 15,047,678.46

Suspended due to FPIC issue. Finalization of the updated profile/lay-out is on-going.

Bunog Matoc CIP, Kalinga

CW-BUNOG MATOC-01-

2011

DCE Construction/EA UNABIA Construction

JV/ 26,972,886.52

Contract was terminated. The remaining works should

beundertaken by FAW. Procurement of materials on-going.

REGION 1

Sulvec SRIP, Ilocos Norte

(PACKAGE 3) RI-INIMO-13-

03-093

VCD Construction Project Cost/ 4,476,621.88

Termination under Administration or Force Account

Works (FAW).


03-094

A.J. Taylan Construction Corporation/ 4,247,701.34


03-095

VCD Construction/

4,317,783.06

REGION 2

Sinalugan CPIP, Isabela

LCB-ISAIMO-22-12

THUNDER Construction/ 4,920,720.32

Terminated. Contractor was recommended for blacklisting to

CIAP/PDCB for a period of 1 year. Contractor could not articipate in

the bidding of all government agencies.

Colocol Integrated CIS, Nueva

Vizcaya

NCB-NVIMO-08-13

ES ALMUETE Construction/ 3,575,676.80




Bilong-Dacalanto CIP, Nueva

Vizcaya

NCB-NVIMO-14-13

AMBAGUIO Builders/ 2,214,137.85




REGION 3

Bilaan CIP Ph I, Bataan

R3-SIP-2013-PAMBAT (BAT)-1

RC TAGALA & ITP Construction/ 7,743,074.44

Suspended due to ROW problem and cutting permit.

AMRIS Lateral D ss,

Bulacan

R3-501-2013-BANE BU LAT

D SS

DS PAMINTUAN/ 8,530,208.70

Suspended due to system in use. Target date of completion May 31,

2015.


Upper Bagsit CIP,

Zambales

DISTRICT II-UPPER

BAGSIT-12-ZAM-1

GVDPM Construction Corp./ 8,314,225.00

Site unworkable due to standing crops. Target completion on June 30,

2015.

Repair/Rehab of North Main Canal

WS #11 and Various Irrig.

Facilities, Bulacan

R3-501-2014-BANE BU 11

RA PAHATI Construction &

Supply Inc./ 4,333,145.04

Suspended. Target date of completion March 31, 2015.

Tabasaca CIS, Nueva

Ecija

R3-101-2014 BANE NE 3

BFT Construction/ 7,164,943.40

Submerged due to the previous typhoons occurred and low water

absorption rate. Target date for completion March 31, 2015.

Gen Luna CIS, Nueva

Ecija

R3-101-2014 BANE NE 1

Eden Construction/ 7,119,886.91

Suspended due to standing crops. To be resumed, target completion on

March 31, 2015.

PDRIS Bungang

Ginto, Pampanga

PAM BAT- CIS 2014-08

RM DELA CRUZ Construction/ 2,718,884.30

Target for completion on March 31, 2015 (use of checkgate

structure/remaining works u/s protection.

Sikuako CIS, Pampanga

PAM BAT-CIP 2014-01

Turquoise Construction &

Trading/ 14,615,923.90

Site unworkable. Target for completion on March 31, 2015/

unissued permit to excavate.

Bacolor CIS PAM BAT-CIS

2014-06

RM DELA CRUZ Construction/ 2,725,000.00

Pending completion udue MPE-DPO of DPWH projects.

Balsik RIS/CLBRIS,

Bataan

PAM BAT-NIS 2013-40

Tata Kulas Construction/ 9,343,338.86

Suspended due to ROW problem and due to water delivery schedule.

Target date for completion on April 30, 2015.

Mamunit CIS, Tarlac

R3-TAR-2013-12

EXPE Construction & Trading/

9,083,342.90

Contract was terminated last December 23, 2014 due to peace and order problem related to the

location of the proposed dam. The proposed diversion dam was

modified to canal lining and it is undertaken through negotiated

procurement.

Umiray CIS, Aurora

Terminated. For realignment to

Nipoo CIS. Target date of completion in May 2015.

REGION 6

Agbalili CIP, Aklan

ADP Construction &

Supply/ 16,600,340.12

Terminated.


Fulgencio CIP,

Aklan

El Kapitan Construction

Services/ 5,893,405.18

Terminated.

Cabugao-Dalipdip CIP,

Aklan

HIJ Construction & Enterprises/ 2,609,159.08

Terminated.

Cairawan Lindero CIS,

Antique

VMD Construction & Supply/ 2,049,082.21

Terminated.

Poblacion Ilawod PCIP,

Capiz

VMD Construction & Supply/ 7,213,030.57

Terminated.

Maayon CIP Canalization,

Capiz

Kirskat Venture/ 6,703,766.50

Terminated.

Hiyang-Hiyang

Irrigation, Negros

Occidental

Opell Construction,

3,973,251.24 Terminated.

Alangilan CIP, Negros Occ.

Kenbe Construction & Supply/ 2,585,931.26

Terminated

Caliling STW, Negros Occ.

GPM Trading & Engineering

Services/ 1,545,700.00

Mutually Terminated

Wawa CIP, Negros Occ.

VMD Construction &

Supply/ 3,476,404.70 Terminated

San Rafael VMD Construction & Supply/1,813,135.79

Terminated

Pandanon IP

Silver Dragon Costruction Lumber

& Glass Supply/ 14,891,264.23

Mutually Terminated

REGION 7

Talibon SRIS RIO-LMC-O6f-

2012

Libra Seven Construction/ 4,357,206.46

Officially Terminated. Contract expired with a negative slippage of -34.79%. Remaining works done by

FAW.

Malinao IS RIO-LMC-10g-

2012 D.S. Pamintuan

Const./ 4,888,062.00

Contracts was terminated mutually due to continuous

irrigation water delivery on the project site that can hinder the

construction works and can make


also additional labor cost. Remaining works was taken-over by AVM

Construction & Supply.

Talibon SRIS RIO-LMC-07c-

2013

Square Cube Construction/ 4,065,886.00

Officially terminated. Contract expired with a negative slippage of -84.50%. Remaining works done by

FAW.

Concrete Pavement

RIO-LMC-02A-2013

EA UNABIA Const./ 3,522,824.00

Officially terminated. Contract expired with a negative slippage of -98.08%. Remaining works done by

FAW.

Mabini-Cayacay

SRIP

RIO-LMC-10d-2013

BL Pangan Construction/ 3,698,362.57

The contract was terminated mutually due to hardrock

excavation.

REGION 10

Tigua CIP (Pkg 2),

Bukidnon

CW-BUK-ARISPIII-2014-

TIGUA-02

Dungan Const./ 28,456,142.48

Under Suspension.

Maranding RIS, Lanao del Norte

CW-LDN-NIS/CISEXTN-2014-MARIS

Stronglane Const. & Trading/

6,588,968.61 Under Suspension.

Palalan CIS, Cagayan de

Oro

CW-MOR-RRREIS-2014-

PAL

Three W Builders, Inc./ 9,339,145.13

Under suspension. Waiting for the supporting docs for resumption.

Pantaon (Maito-

Basak) CIP, Lanao del

Sur

CW-LDS-ARISPIII-2013-PAN

Asand Const. & Dev’t./ 12,420,035.60

Under suspension. For termination of contract.

Rugnan RIS, Lanao del

Sur

CW-LDS-RRREIS-2014-

RUGNAN

Jamcon Builders/ 5,633,475.86

Under suspension.

Periodic Consultative Meetings with Irrigators Associations

Dr. Padernal sustained and improved the affirmation of support for the IAs to improve

farmers’ quality of life through boosting the IAs’ confidence in further commiting themselves

to become a more viable organization. NIA has continued to grant IAs an active participation

in the project implementation. In line with this, Dr. Padernal during his first 240 days in office

made sure to meet with the IAs during his field visits to keep the agency’s operations

grounded and in context with what the farmers truly need. A series of meetings with IA

Presidents was also undertaken.


An IA official in CMIPP approaches Dr. Paderal during his visit in the Project who was accompanied by Regional Manager Reynaldo D. Puno.

IA Presidents of MARIIS awards Dr. Padernal with a certificate of appreciation for his efforts in uplifting the lives of farmers through irrigation.


Administrator Padernal, PAFSAM Sec. Francis Pangilinan, and Leyte Vice Governor Carlo Loreto award the best performing IAs of Region 8

Padernal meets with IA officials during his visit in NIA Region 9


NIA Administrator Florencio F. Padernal talks with the Ibato Farmers Irrigators Association headed by its President Mr. Clemente Paduga during his visit at Ibato-Iraan SRIP, Aborlan, Palawan. He advises the IA

to carefully inspect and observe the on-going construction of the reservoir.

Administrator Padernal’s office is open to all IAs who want to raise and discuss with him issues regarding irrigation.


NIA's Strategic Directions: Strategic Planning Exercise

Part of the Administrator’s aim is to push NIA into a new light. He introduced new practices

and strategies that would help the agency in moving forward towards improvement. Hence,

he started by updating the agency's mission and vision statements to further reflect the

agency's activities and aspirations for the future. The revised NIA Vision and Mission as of

February 28, 2015 are as follow:

Vision: By 2020, NIA is a professional and efficient irrigation agency contributing to the

inclusive growth of the country and in the improvement of the farmers’ quality of life.

Mission: To construct, operate and maintain irrigation systems consistent with integrated

water resource management principles to improve agricultural productivity and

increase farmers’ income.

To further move towards the realization of these goals, the Administrator instructed that the

Strategic Map (attached on page 33, as of March 2015) be constructed with the assistance of

OPAFSAM through Undersecretary Edel Guiza. This map illustrates the things the Agency

needs to focus on to realize the Agency's vision and mission of a committed and financially

viable organization.

He also wants NIAns to be known for their commitment in delivering sustainable irrigation

systems in the country, integrity to help the farmer beneficiaries become more productive,

and professionalism in the NIA workplace.

Creating this map had considered the stakeholders of the agency -both employees and

farmer-beneficiaries. It is aligned to cater to their needs and what needs to be improved in

the Agency. As of press time, there are four strategic themes identified by the agency:

Technical and Operational Excellence, Strategic Partnership, and Professionalism and

Good Governance.

This shows the positive impact of increasing irrigated areas, in improving the planning,

design and implementation of the agency's projects. One way to achieve the vision is to

ensure that irrigation systems are efficient and well-maintained to help the farmers.

Farmer’s active participation has always been a priority by past Administrators but this time

it is one of the main priority. The present Administrator recognized the extreme importance

of including farmers’ opinions and involvement in projects. He sees it as a way of increasing


viable IAs in the country. With proper information dissemination, it may increase

productivity in farms by strengthened partnership and convergence with LGUs, DA, and

other agencies involved in providing agri-extension services.

To professionalize the NIA, it is necessary to address the skills gap within the agency,

establish a sound strategic performance management system, and cultivate a value-based

and organizational learning structure. Administrator Padernal firmly believes in the power of

the young professionals, coupled with the experienced professionals’ knowledge.

The NIA Board, led by Secretary Francis N. Pangilinan, addresses the management as they work together in crafting NIA’s Strategic Map.



Compliance to GCG Requirements: Going Through the Process

As early as his appointment as NIA Administrator, Dr. Padernal asked the assistance of

OPAFSAM Undersecretary Edel Guiza to construct a Strategy Map for the agency—an initial

requirement for the 2015 Performance Agreement Negotiation with the GOVERNANCE

COMMISSION FOR GOVERNMENT OWNED AND CONTROLLED CORPORATIONS (GCG). This is a part of

the Administrator’s initiative in guiding the agency towards the attainment of its targets in

terms of organizational efficiency and irrigation service delivery.

PERFORMANCE AGREEMENT NEGOTIATION (PAN). The GCG Memorandum Circular 2013-

02 provides detailed information in forming an agreement with NIA. Here’s a quick overview

of the steps:

Step 1. Preparation of documents including NIA’s Charter Statement, Strategy Map,

Performance Scorecards (PES forms), Strategic Initiatives, and a briefer containing

information and contact persons of the agency.

Step 2. The NIA and GCG’s Technical Working Groups (TWGs) shall meet to discuss, polish,

and improve the targets as indicated in the NIA PES form. Once the targets are

finalized by the two TWGs, NIA’s TWG will present the result to the NIA Board.

Step 3. After the presentation and notation, the NIA governing Board shall meet with GCG

Chairman, Commissioner, and officials for their approval. Once both parties

conformed, both Chairmen will sign the Performance Agreement Negotiation.

Compliance to GCG Conditions/Requirements. Compliance with the GCG requirements

validates, evaluates, and determines the agency’s status –if it needs to be reorganized, merged,

streamlined, abolished, or privatized. The following documents must be signed by the

agency's governing board and submitted to GCG for validation and approval: a. Agency's

annual scorecard using PES form 3 and its supporting documents; b. Board Resolution

authorizing the grant of PBB; c. Omnibus Certification signed by the Chairman of the NIA

Board and Administrator; and d. Schedule and summary of the distribution of PBB to

qualified officers and employees. Attached is the monitoring report of performance targets

scorecard* (pp. 35-36) submitted by NIA to GCG covering the period of January-December

2014. Based on the scorecard, NIA has attained a passing rating of 90.36%.



*Some targets in this scorecard had been revised and will undergo renegotiation with the GCG.


Working with Congressmen and LGU Officials

Through Dr. Padernal’s initiative, the agency maintains its convergence initiatives with local

government units to ensure that optimal service delivery is being enjoyed by farmers. In his

field visits, he was able to meet with congressmen and other LGU officials to contextualize

NIA services with the current programs of the LGUs covered by the agency's programs. Also

through this partnership with LGU officials and the members of the House of

Representatives, the agency's 2015 budget was approved in the House budget hearings with

minimal scrutiny. The NIA Budget will now undergo the Senate Budget Hearings.

Dr. Padernal with Sec. Francis N. Pangilinan, Isabela Governor Faustino Dy III, and Congresswoman Ana Go in one of his provincial sorties.


Padernal meets with Congresswoman Estrelita Suansing during his vist in CMIPP.

Isabela officials led by 2nd District Rep. Ana Cristina S. Go and Dr. Padernal cut the ribbon during the opening of MARIIS Grand Rice Harvest Festival. MARIIS Operations Manager

Mariano Dancel participated in the ceremony.


Administrator Padernal with ABONO Representatives Rosendo So and Conrado Estrella III, Pangasinan Governor Amado T. Espino, PAFSAM Sec. Kiko Pangilinan, Congresswoman Marlene Primicias-Agabas, Chinese Embassy Counselor Jin Yuan, and former Rep. Mark

Cojuangco at the Inauguration of ARIIP Re-regulating Pond.

Dr. Florencio F. Padernal works with Gov. Joey Salceda of Albay


Administrator Padernal together with Palawan IMO Division Manager Conrado V. Cardenas Jr. conducts a

courtesy call with Palawan Governor Jose Chaves Alvarez and tackles other possible irrigation projects that will increase the irrigated area of the province.

Engr. Padernal met with ARMM Governor Mujiv S. Hataman to talk about the irrigation service delivery and development in ARMM on August 14.


Dr. Padernal led NIA officials in meeting with the Bugkalot Confederation on December 3, 2014 to facilitate the resolution of issues regarding the tribe’s claims pertaining to the implementation of the

Casecnan Multipurpose Irrigation and Power Project (CMIPP) in Nueva Ecija. Present were Nueva Vizcaya Lone District Representative Carlos M. Padilla, Abakada Party-list Rep. Jonatahn dela Cruz, Nagtipunan, Quirino Mayor and Bugkalot Chieftain Rosario K. Camma, Jerry Pasigian and Robert

Cabarroguis of the Bugkalot Confederation, and Percy Brawner and Atty. Petronio Dubadeb from NCIP.

Working with the World Bank, JICA, and KOICA

Aside from strengthening NIA's partnership with LGUs and other government agencies, Engr.

Padernal also pushed for a stronger cooperation with external support organizations taking

into consideration that such agencies are currently funding some of NIA's big ticket projects.

He placed such initiatives in the foreground of the agency's priorities to heighten the

opportunities in improving the delivery of irrigation to farmlands.

The three major fund sources of the agency's ventures are the World Bank (WB), Japan

International Cooperation Agency (JICA), and the Korea International Cooperation Agency

(KOICA). These agencies are considered to be NIA's active partners in the enhancement of

the services being provided by the agency to the nation. Some of the collaborations that NIA

underwent with these private agencies are the WB-funded Participatory Irrigation

Development Program, the mini-hydropower project in Isabela and the Technical

Cooperation Project (TCP) with JICA, and the Pasa SRIP and climate change adaptation

works in collaboration with KOICA.


Dr. Padernal during a meeting with World Bank representatives for the 10th PIDP implementation support mission

Padernal addresses the attendees to the WB-PIDP 10th Implementation Support Mission on November 10, 2014.


10-year Irrigation Master Plan and NIA Corporate Plan

A 10-year Irrigation Master Plan, according to Engr. Padernal, is a major factor that will

establish the sustainability of best practices and optimal accomplishment in terms of

irrigation service delivery. Irrigation deficiency and gaps will be addressed through a

comprehensive plan. This is also essential in steering the future of the agency. His

administration wants to ensure that a realistic and doable Master Plan be put in place soonest

for a better performance of the agency.

A new Corporate Plan will contain the updated irrigation development baseline information

and long and short term strategies, among others. The Master Plan is anchored on the

government’s goals of food security and increased income under the Philippine

Development Plan 2011-2016. After its completion, it will be presented and approved by

the Congress to guarantee a protracted commitment of resources to irrigation development

and management.

In line with this, a team of expert consultants will be hired to guide the agency in crafting and

preparing an effective 10-year corporate master plan. The technicalities of this endeavor is

currently being processed through the Corporate Planning Services.

The Administrator meets with the JICA representatives for the Joint Coordinating Committee Meeting of the NIA-JICA Technical Cooperation Project III


Periodic Meetings with Regional Managers

The Administrator regularly sets consultative and check-up meetings with Regional,

Operations, and Project Managers nationwide to personally monitor all the aspects of the

agency’s operations most specially the progress of NIA’s implementation of projects. He also

uses these meetings to directly relay directions for the field offices.

Dr. Padernal addresses regional, project, department, and IMO managers during a joint conference on February 12, 2015.

Also just recently, the administrator conducted two joint conferences wherein he also met

with the IMO Managers nationwide. Such initiative for him is very essential to easily survey

the issues being encountered in the field and to have a collective action in response to such

issues. This kind of consultations/conferences will be held every quarter to regularize the

dialogue between field officers and the top management.

Hydroelectric Power

The agency, through Dr. Padernal, identified sites for mini-hydroelectric power plants that are

feasible and ready for implementation. The Administrator pushed that these projects be bid

out to contribute in responding to the looming problems in power generation and

distribution nationwide. Such projects will generate enough electricity for the communities in

the NIA-covered areas. Also, the operations of these projects can generate additional income

for the agency which will be helpful in improving its services to farmers.


In relation to this endeavor, the NIA through Dr. Padernal already rekindled its partnership

with the SN Aboitiz Power by signing a Memorandum of Agreement for the development of

the 25MW Baligatan hydropower facility in Isabela.

The NIA also has met with Sec. Jericho Petilla of the DOE to discuss the different possibilities

concerning the development of hydropower facilities along irrigation canals maintained and

operated by the NIA. According to Sec. Petilla, this initiative is a positive stride and the

Energy Department will be offering its full support in crafting and implementing guidelines

and regulations for such projects. As first step, identified sites will be inspected to ensure

feasibility. An investors’ forum will also be conducted to rally the private sector in supporting

and funding these projects.

Dr. Padernal and SNAP President and CEO Emmanuel Rubio (3rd from L, seated) leads the signing of the

MOU for the proposed 24MW Baligatan Cascade Hydroelectric Project on February 6, 2015 at the NIA Central Office in Quezon City. With them are: (seated L-R) SNAP Vice President Eleanor Peña-Blomdahl

and Atty. Genever Dionio. Standing are (from L-R) Atty. Ani Macias, Atty. Mike Hosillos, Ms. Pilipina P. Bermudez, Engr. Andy Ana, and Mr. Daniel Simmonds.

CAPACITY POTENTIAL SITES ESTIMATED CAPACITY (kW)

1,000 kW and above

13 sites in five regions (1, 2, MARIIS, UPRIIS, & 7) and one project (BBMP)

35,358

500 kW to 999 kW

19 sites in seven regions (CAR, 1, MARIIS, UPRIIS, 3, 8, & 12) and one project (BBMP)

12,975

300 kW to 499 kW

31 sites in nine regions (CAR, MARIIS, 3, UPRIIS, 5, 6, 8, 10, & 11) and one project (BBMP)

12,111


NIA Administrator Florencio Padernal, DOE Undersecretary Zenaida Monsada, and JICA Representative

Eigo Azukizawa during the switching-on of the 45kw mini-hydropower demo facility in San Mateo, Isabela.

Young Professionals Program

Dr. Padernal moved that a Young Professionals Program (YPP) be setup in the agency to

recruit, train, and develop young professionals from different fields who can potentially

contribute to the improvement of the management and operations. The YPP visualizes an

agency that infuses “young blood” that carry new knowledge, skills, attitudes, and talents to

balance the present organizational manpower. In a nutshell, the YPP is designed to be a six-

month training wherein the trainees will be rotationally exposed to the various operational

aspects of the agency thus broadening their perspectives about the agency before sending

them back to respective field offices as new leaders and shakers.

At present, applicants from all over the country are now being screened. For this pilot batch,

only 25 candidates will be selected and will undergo the specially designed course for young

professionals. The first batch will be composed of 70% engineers and 30% professionals

from other fields. Lecturers and resource materials to be used for this purpose have been

carefully selected to fit the needs of the agency. New young professionals will be

accomodated in succeeding years depending on the success of this batch.


Dr. Padernal talks to the Oxford Business Group Managing Editor Rodrigo Diaz about the agency’s accomplishments and efforts regarding irrigation and agriculture.

Executive Course on Project and Construction Management

An executive course on Project and Construction Management will be conducted by the

agency for its key project implementors – regional managers, project managers, and

irrigation management officers. This course aims to improve every aspect of project

implementation by upgrading the knowledge of implementors in every detail of the project

development cycle. Such upgrade includes the contextualization of the whole project

development process to the current state and needs of the agency thus discontinuing

outdated practices.

Review of NIA Charter

Provisions in NIA's charter also need thorough review to appraise certain policies based on

the current needs of the agency. Contextualizing current policies will assure that actions to

be undertaken by the management are appropriate and responsive to current internal and

external trends in civil service and corporate processes. Reviewing the NIA Charter can also

push for innovations in effectively delivering irrigation service and programs to optimal

hectarage and a larger number of farmers nationwide.

In line with this, consultations with different stakeholders especially the IAs will be

undertaken to further promote the participatory approach not just in project implementation

but also in institution building. Likewise, officials and employees down the line will be


encouraged to contribute their ideas and inputs to improve the NIA charter.

Greater Attention to Substandard Construction and Improving Quality of Construction

As an agency focusing on infrastructure projects for irrigation purposes, Dr. Padernal wants

to ensure that projects are constructed using high quality materials and standards-compliant

practices. He untirely encourages field officers to thoroughly evaluate equipment and

materials prior to actual construction to safeguard the quality of output. Formulation of

evaluation guidelines that are appropriate in the construction of irrigation infrastructure is

necessary to assure that standards are followed if not exceeded. Also, improved and efficient

monitoring activities on all phases of construction shall be observed.

Search for Alternative Designs.

Not all types of irrigation structure designs are applicable to every site or locality. Dr. Padernal

encourages the agency's design engineers to continually venture into alternative project

designs and construction materials that will respond to the actual needs of farmer-

beneficiaries. Also, some designs that the agency is currently using are already outdated and

are not necessarily appropriate to the present context of the country's irrigation and

agricultural situation. Thus, the agency needs to delve in an intense review and research of

alternative designs for irrigation projects.

Dr. Padernal inspecting some of the structures/equipment at the WB-PIDP-funded UCRIS in Kalinga. Proper Project Preparation


Dr. Padernal wants to fast-track the implementation of irrigation projects by introducing new

strategies in the entire project implementation process particularly in the project

preparation. In terms of project programming, he wants all units to avoid unnecessary

project splitting so that projects may be finished in 2-3 years instead of 5-10 years that is

happening in some of the projects currently being implemented by NIA. Project planning,

according to him, also needs to be improved. For projects to have an efficient plan, the

establishment of a realistic baseline data should be prioritized. With an updated baseline data,

precise information will be made available that will be useful in preparation of a project. Also

in line with project planning, proper selection of projects will also be observed to ensure

appropriate irrigation projects are provided. Feasibility studies, surveys, and preliminary and

detailed design of projects will be conducted 3-6 months before actual implementation to

ensure that a project is properly prepared before implementation.

NIA Region 7 Manager Engr. Mario Sande and NIA-7 EOD Manager Olimpio J. Galagala Jr. present to Dr.

Padernal the plan for the Improvement Project of the Malinao Dam in Bohol, Region 7.

Improved Public Image

The Administrator continues to improve NIA's public presence through heightened media

exposure and maximized information campaigns. Through his initiative, the agency will

create a professionalized partnership with tri-media channels. Relevant news items will be

regularly sent to media partners through press releases, press conferences/briefings, or

interviews to ensure that the public, especially farmers, will become more aware of the


agency's programs and initiatives.

The agency, through its Public Affairs and Information Staff, will ensure that media

practicioners will be provided with up-to-date and credible information to be used in news

broadcast or publishing. A NIA Press Corps is also being considered to institutionalize and

professionalize media relations.

Aside from media-related activities, in-house publications will also be strengthened by

ensuring timely production and release. Stories that underline the best practices of the

agency as well as the farmers will be highlighted to project the agency's best image. In line

with this, the agency will also continue to formulate effective informational and educational

campaign materials to increase the general public's awareness about NIA.

Dr. Padernal grants an interview to some members of the press after a press conference.


IV. THE ORGANIZATION

Organizational Structure

Dr. Padernal firmly believes that a strong organizational machinery is one of the key factors

in attaining the agency’s goals. Upon assumption of office, he immediately studied the

current structure of NIA and eventually effected an organizational revamp to encourage

motion within the agency. To date, the current structure of the top management down to the

middle management is as follows:

Office Name Position/

Designation Previous Designation

Office of the Administrator

Florencio F. Padernal Administrator

Modesto G. Membreve

Regional Manager/ Special Assistant to the

Administrator (Mini-Hydro Projects) and

NIA Consultant

Deputy Administratir for Engineering and

Operations

Virginia A. Atienza

Department Manager/ Special Assistant to the

Administrator (Finance)

Department Manager, Financial Management

Dept.

Office of the Senior Deputy Administrator

Felix M. Razo Acting Sr. Deputy

Administrator Regional Manager, Region

10

Office of the Deputy Administrator for Engineering and

Operations

Erdolfo B. Domingo Deputy Administrator for Engineering and

Operations

Manager – Engineering Dept.

Office of the Deputy Administrator for

Administrative and Finance

Estrella E. Icasiano Deputy Administrator for Administrative and

Finance -

Corporate Planning Services

Angelina P. Angeles Department Manager A -

Internal Audit Services Guillermo C. Mercado Acting Department

Manager Division Manager – OMAD,

IAS

Public Affairs and Information Staff

Pilipina P. Bermudez Department Manager A -

Legal Services Genever M. Dionio

Department Manager A; Acting Corporate Board Secretary in

concurrent capacity

-

Engineering Department Lydia C. Esguerra Acting Department

Manager Division Manager, CMD

Operations Department Florentino R. David Department Manager Department Manager, IAS

Financial Management Department

Rebecca C. Malazarte Acting Department

Manager Manager, Accounting

Division


Administrative Department

Atty. Ailyne C. Agtuca-Selda

Acting Department Manager

Legal Services

CAR John L. Socalo Regional Manager -

Region 1 John N. Celeste Regional Manager Regional Manager – Region

11

Region 2 Antonio C. Lara Acting Regional

Manager Division Manager,

Cagayan-Batanes IMO

MARIIS Wilfredo C. Gloria Acting Department

Manager Division Manager, EOD

Region 3 Josephine B. Salazar Regional Manager Manager, UPRIIS

UPRIIS Reynaldo D. Puno Operations Manager Manager, Region 3

Region 4A William P. Ragodon Regional Manager Manager, Region 5

Region 4B Efren R. Roqueza Regional Manager Manager, Operations Dept.

- CO

Region 5 Vicente R. Vicmudo Regional Manager Manager, Region 1

Region 6 Gerardo P. Corsiga Regional Manager -

Region 7 Mario H. Sande Acting Regional

Manager Division Manager, Central

Office

Region 8 Romeo G. Quiza Regional Manager -

Region 9 Diosdado A. Rosales Acting Regional

Manager Division Manager, NIA-7

Admin. & Finance Division

Region 10 Julius S. Maquiling Regional Manager Asst. Administrator, Central

Office

Region 11 Alejandro L. Alberca Regional Manager Regional Manager, Region

7

Region 12 Ali S. Satol Acting Regional

Manager; ARMM Coordinator

Division Manager, Sultan Kudarat IMO

Caraga C'zar M. Sulaik Acting Regional

Manager Division Manager, Cotabato

IMO

CARP-IC Delsy Revellame Acting Project Manager -

SRIP Eleuterio C. Luz Project Manager -

PIDP Gene P. Ragodon, Jr. Project Manager -

NISRIP Pedro F. De Guzman Project Manager -

JRMP II Gerardo P. Corsiga Acting Project Manager -

BBMP Ronald C. Magsino OIC -

MMIP Noldin S. Oyod Project Manager -

CMIPP Alexander G. Coloma Project Manager -

ARISEP Ceferino C. Sta. Ana Project Manager Asst. Project Manager of

ARIIP

URIP Gregorio Y. Pang, Jr. Project Manager -

Pinipisakan Estelita S. Sumile Acting Project Manager Project Manager, HCAAP


At present, Dr. Padernal is leading the NIA management in further studying the current

structure of the agency and developing a more responsive organization. This is still in line

with his administration’s goal to optimize the agency’s machinery towards higher

accomplishments in terms of project implementation, irrigation development, and irrigation

systems’ management. Likewise, the organization must be updated to make it more

responsive to current activities and incurred budget of the agency.

Personnel Inventory

As of Dr. Padernal’s 240th day in office, the total number of employees from different offices

nationwide reached 6,596 compared to 6,546 before he became the Administrator. The COB-

based positions decreased by 53, from 5,497 in june 2014 to 5,444 as of latest available tally.

Positions charged to projects (both CO-based and locally & foreign funded) on the other hand

increased by 103 bringing the total to 1,152 compared to 1,049 as of June 2014. This can be

attributed to the increasing volume of work. Also presented below for comparison is the data

on personnel inventory (which is relatively lower compared to both June 2014 and February

2015 data) as of Dr. Padernal’s 120th day in office (October 31, 2014). The breakdown is as

follows:

June 2014

October 2014

February 2015

NIA Proper

Monthly/Regular 3,426 3,452 3,466

Casual 2,071 2,065 1,978

Sub-Total 5,497 5,517 5,444

NIA Projects

A. CO-Based Projects/PMOs/PCOs

341 307 449

B. NIA Foreign-assisted and Locally funded Projects

708 462 703

Sub-Total 1,049 769 1,152

Grand Total 6,546 6,286 6,596


V. CONCLUDING REMARKS

Dr. Padernal acknowledges that there are lots of reforms that have to be done in the National

Irrigation Administration to fully achieve an optimal performance that will again put the

agency as one of the best irrigation agency in the whole of Asia. He does not deny that there

still are gaps that need to be filled, cracks to mend, and holes to patch. Yet, the NIA

Administrator firmly believes that through his determination and innovative measures with

the help and support of the whole workforce of the agency, NIA can achieve one giant stride

to realize this endeavor.

He also rallies every NIA employee to negate all apprehensions and embrace the introduced

changes to have a collective vision towards the improvement not just of the agency but the

service it provides for the farmers nationwide. Besides, as what the mantra of the agency

says, “Farmers and irrigators provide the lifeblood of NIA – without them, there is no NIA.” In

addition, an improved NIA will pave the way for better programs and irrigation projects that

will contribute in concretizing the government’s vision of improving the lives of farmers in

the country.

In his first 240 days, Dr. Padernal proves that change is indeed an integral part of

development and improvement. Sudden movements can be very dizzying but once we get

used to it, the sensation is ethereal. The reforms that Dr. Padernal introduced to the agency

can be overwhelming to some, but he always assures everybody that these actions are for

the benefit of the agency and the whole agriculture sector. His call now is to sustain and

continue these reforms, appreciate their impact, and later on reap the ultimate reward –

satisfaction from the agency’s stakeholders and partners, most especially the farmer-

irrigators. #

Documents

CONTENTS PAGE - nia.gov.ph · 240 DAYS IN NIA: CONTINUING THE REFORMS 2 determine the bottlenecks, constraints, and problems of implementation, as well as …