Concordia Student Union – Council of Representatives · (Arts & Science), Hassan Jabri (ENCS), Armani Martel (Arts & Science), Geneviève Nadeau-Bonin (Arts & Science), Antoine

� Concordia Student Union – Council of Representatives

CSU Regular Council Meeting – Agenda Wednesday, May 11th, 2016

RF-335, 18h30, Loyola Campus

1. Call to Order

2. Roll Call

3. Approval of the Agenda

4. Consent Agenda

a) Approval of the Minutes – April 13th (RCM) & May 5th (SCM)

b) Reports from CommiCees

c) Executive Reports

d) Chairperson’s Report

e) Positions Book

f) Fund CommiCee Report

5. Presentations and Guest Speakers

a) People’s Potato Kitchen

6. New Business – Substantive

a) Archives

b) Policy Changes

c) FPST Petition

d) Daycare Demolition Phase

e) CEO Pay

f) Bonuses

Wednesday, May 11th, 2016 – Regular Council Meeting Minutes


7. Question Period & Business Arising

8. Announcements

9. Adjournment

Wednesday, May 11th, 2016 – Regular Council Meeting Minutes


CSU Regular Council Meeting – Minutes Wednesday, May 11th, 2016


1. CALL TO ORDER

Mee%ngiscalledtoorderat18h42.

We would like to acknowledge that Concordia university is on the tradi6onal territory of theKanien'keha:ka(Ga-niyen-gé-haa-ga),aplacewhichhaslongservedasasiteofmee6ngandexchangeamongst na6ons. Concordia recognizes, and respects the Kanien'keha:ka (Ga-niyen-gé-haa-ga) as thetradi6onalcustodiansofthelandsandwatersonwhichwemeettoday.

2. ROLL CALL

CouncilChairperson:MatForgetCouncilMinuteKeeper:CaitlinRobinson

Execu%ves present for the dura%on of the mee%ng consisted of Gabrielle Caron (SustainabilityCoordinator), Lori Dimaria (Clubs & Internal Affairs Coordinator), Adrian LonginoM (FinanceCoordinator),MarionMiller(Academic&AdvocacyCoordinator),JohnTalbot(StudentLifeCoordinator),GabrielVelasco (ExternalAffairs&Mobiliza%onCoordinator),TerryWilkings (GeneralCoordinator)andChloëWilliams(LoyolaCoordinator).

Councillorspresentforthedura%onofthemee%ngconsistedofJennaCocullo (Arts&Science),RachelGauthier (JMSB), JanaGhalayini (ENCS),CharlesGonsalves (Arts& Science), SanazHassan Pour (FineArts),LucindaMarshall-Kiparissis(Arts&Science),AloyseMuller(Arts&Science),MarcusPeters(Arts&Science),JasonPoirier-Lavoie(Arts&Science),MichaelWrobel(Arts&Science)andRamiYahia(ENCS).

Councillors absent for the dura%on of themee%ng consisted of Sami Beydoun (ENCS),Hayley Currier(Arts&Science),HassanJabri(ENCS),ArmaniMartel(Arts&Science),GenevièveNadeau-Bonin(Arts&Science),AntoineRail(FineArts),FadiSaijari(JMSB)andLeylaSutherland(FineArts).

3. APPROVAL OF THE AGENDA

MarionMilleradds6.a)Archives.Wejusthadanewcontractfinalizedsoweshould look itover. It isvery straighWorwardbutwecouldnot send itout inadvancebecause theuniversityand thearchivistweremee%ngtofinalizeit.

VOTEInfavour:10Opposed:0Absten%ons:0

Wednesday, May 11th, 2016 – Regular Council Meeting Minutes 1


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4. CONSENT AGENDA

a) Approval of the Minutes – April 13th (RCM) & May 5th (SCM)

Ra6fiedbyconsent.

b) Reports from Commi^ees

Ra6fiedbyconsent.

c) Executive Reports

Ra6fiedbyconsent.

d) Chairperson’s Report

Ra6fiedbyconsent.

e) Positions Book

Ra6fiedbyconsent.

f) Fund Commi^ee Report

Ra6fiedbyconsent.

5. PRESENTATIONS & GUEST SPEAKERS


Speakers:LorraineDonald,GabyPedicelliandDavidRobinson

David Robinson: I am an undergraduate at Concordia and I have been volunteering at the People’sPotatosinceSeptember.IgottoMontrealthisyearandthePeople’sPotatowasoneofthefirstthingsIgot involved inat theuniversity.Since then, Ihavego\enmore involvedandamon theboardof thePeople’sPotatowhereIvolunteerfour(4)%mesaweek.ItisoneofmyfavouritethingsaboutMontrealandIwouldliketosayafewthingsaboutmyvolunteerexperienceandwhatagreatandintegralpartofConcordiathisis.TheservicethatthePeople’sPotatoprovidesisnotjustaveganmealorfreelunch,butmorethanthat.Itisanalterna%vemodelforfoodprac%cesandculturesforsocietyingeneralinthatit



offers free food without discrimina%on. It is a unique example of community and food sharing, andprovidingforothersisoneofthemoreessen%alwaysofcrea%ngacommunityandcoalescingasgroup.Asasymbol,foodsharingispowerfulanditisoneofthemostprimallygoodthingsthatyoucando.Asasymbol, free food giving is quite a beau%ful thing. I benefit not only in sa%sfying the urges of mystomach,but I have learneda lot. I havebecomepartof thePeople’sPotato community,madegoodfriendsandlearnedalotnotjustaboutmakingfood.EventhoughIhavelearnedprepara%ontechniquesandcookingtechniqueswhichhelp inmypersonal life, Ihavealso learnedabut freeandopenspacesand thePeople’sPotato is amazing in that it creates anopen space inwhichpeople feel comfortablecoming and sharing. The People’s Potato is totally non-judgmental and a space in which I think thatpeople are comfortable sharing and being themselves. It has improvedmy cooking, taughtme aboutseasonalfoodandlocalfoodandthewaysinwhichyoucanconsumeinalessenvironmentallyimpacWulway.ThePeople’sPotato teaches theirvolunteersandcommunityabout thesekindsofprac%ces,andthisisareallybeneficialthinginasocietywhichover-consumestoanexcessivedegree.PlaceslikethePeople’sPotatowhichareteachingaboutalterna%veconsump%onmethodsarereally importantandahugebenefitofthemis learningaboutthealterna%vemodesofconsump%on.It isaspaceinwhichatleast 400 people per day come to eat ameal composed of food from food banks and sourceswhichotherwise would waste that food. They are not only providing, but using a surplus of food whichotherwisewouldgotowaste.ThelastcheesypointthatIwanttomakeisthatthePeople’sPotatohastaughtmea lotaboutworking inateamandbeingveryaccommoda%ngandworking inawaythat isorganizedandnon-hierarchical.ItisinspiringtoseethatdespitetherebeingnodirectchainofcommandatthePeople’sPotatoandnooneinaposi%onofauthority,everyonekindoflistensandistheretohelpout. Inconclusion, thePeople’sPotato representsalterna%ve foodprac%ces thatarekindofessen%al.Weneedtostart learningtoconsumeresponsibly.This isareallygreatplaceandasocialcommunity,andpeoplegotheretohangwithfriends,eatadeliciousmealandhaveachat.

LorraineDonald: I amherewithMelanie, our board president,who came to offer support.Wehaveneveraskedforsuchabiggrantsoweareallabitnervous.Wearecomingtoyouguystodaytoaskforagrantbecausewehavespentsixteen(16)yearsintheseventhfloorNorthsidewiththewindows,andourkitchenisbeingforcedtomovetomakeroomfortheupcomingStudentSuccessCentre,whichwilltakeovertheNorthandEastpor%onsofseventhflooroftheHallbuilding.ThisisgreatfortheStudentSuccess Centre to merge all of its ac%vi%es, but we lose our beau%ful view of the mountain. Theuniversitywillaccommodateusinanewspace,butweareresponsibleforcertainfeesandpurchases.Weareheretoaskyouguysforjustunder$22000totransi%onintothisnewspacesmoothly.Wehavebeenaroundsince1999ata%mewhenConcordiawasgoingthroughsometurbulentpoli%cal%mesandsomeof the ini%al founderswanted toaddress someof thepoli%csbydoingsomethingconcreteandhands-on,anddecidedtocookfoodinthechurchonSherbrookeandwheelittoReggie’s.Withinweeks,theywereserving100mealsperday.Eventuallyweoccupiedtheseventhfloorspaceandwehavebeenthere for sixteen (16) years. In termsof the servicesoffered, there is the lunch servicewhich iswhateveryoneknowsusfor.Weserve400mealsadaywhicharevegan,sonomeat,nodairyandnonutstoreachouttothemostpeoplepossible.Two(2)daysaweekarewheat-freeaswell.Whenyoudothecalcula%ons,weareservingabout35000mealsperyearbetweenthefallandwintersemesters. Ididthemaththree%mes,butreallyitisthis.Thisisfree,bydona%on,paywhatyoucan,nooneisrefused.Someotherthingsthatwedoareeduca%onalworkshops,aboutadozenperyear,todiscussfoodpoli%csandhands-oncookingskills.Theyareopento10-15peopleata%meandarecompletelyfree.Wedonotthinkthatthereshouldbebarrierstoaccessingfoodandwedoworkshopsaboutthingsliketemporary



foreignworkersinourfieldsandprisonfood.Weteachstudentshowtomakesimplethingslikeburgersandmorecomplex likekombucha.Wehaveafoodbankwhichisuniquebecausestudentsfaceaccessbarrierssincegenerallytheyarenotpoorenough,andwehad eighteen(18)foodbanksthisyearandwereabletoreachouttoabout2100people.Thisfoodweinpartpurchaseandinpartusedona%onsfromMoissonMontréal, where we get a lot of our food. We have food boxes on campus and in apartnership withMoissonMontréal, anyone can order a box of fruits and vegetables. These are notorganic,butit isanamazingdeal.WehaveourgardenandmaybeherelongerthanCityFarmSchool.WecanstayconnectedtovolunteersoverthesummerandexpandedthespacethatwearesharingwithCityFarmSchool, growingalmostenoughorganicgarlic togetus through theyear froma$600grantfrom the Sustainability Ac%on Fund (SAF).We offer volunteering opportuni%es and we host about adozenschoolsfromaroundMontrealandopenourdoorstoa lotofstudentswithmobility issuesandlearningdifficul%eslikefolksfromGiantStepsSchoolforadultswithau%sm.Itisamazingthatstudentshereandfromthisschoolgettogetherandworkontheseprojects.WeareherebecausewearemovingandsinceSeptemberwehavebeeninnego%a%onswiththeuniversity.Wepanickedandgotscaredthatouropera%onswouldbeshutdown.Weareafeelevyandhaveacertainmandatetofeedstudentssowewerenervousaboutwhatwouldhappen.Wehadmanyroundsofdiscussionssayingthatwemighthavetostopservingforayearorscaledownouropera%onsandthereisnowaythatwecouldexplainthis to the community. Ajer a few more rounds of nego%a%ons, the administra%on decided tobreakdownthecompleteoverhauloftheseventhfloorintotwo(2)stages,meaningthatwewillnotmissasingeday.Thefirstphaseisbuildinganewkitchenandwewillbeoccupyingthecentreblockinfrontoftheelevatorsbehindtheescalators.Thiswillberepairedforus,thentheywillmoveus,thenworkontherestof the seventhfloor. Itwill be a tough coupleof yearswith the construc%onand corridorsbeingclosedoff.This is abitof a forcedmovebutwearekindofhappybecausewewillbeable todesigncertainfeaturesofthenewspace.Accessissuperimportanttous.Ourcurrentkitchenisnottoobad,but thiskitchenwillbewheelchairaccessible.Ourcookingspace isnotwheelchairadaptable.Weareaskingthatinthenewdesign,thedoorsbeeasytoopen,alongwiththedrawersandcupboardsaswell.Lightswitchesshouldbeeasytogettoaswell.Thekitchenis alsonotup-to-codesinceit isformthe1960s,sowewillfix,surpass,accommodate,welcomeandthensome.Weareaskingforalmost$22000togotowardsadishwasher,ourbiggestpurchase,ergonomicofficeequipmentandkitchenequip,alongwithreplacingold%redequipment.Thedishwasheristhebiggestpurchaseat$10000andweoptedforasuperefficientmodel. Ituses three (3) litresofwaterper load,which isvery li\lewater,alongwithvery fewchemicalsandelectricityas it is two (2)minutesper cycle.We liked thepriceandcouldgetextra rebates because we are a soup kitchen and it will fit our needs.We are also asking for officeequipment likechairs.Wespendabout175hours lugging, lijing,pullingandchopping,andallofourofficeequipmenthasbeenappropriatedfromthebasementoftheHallbuilding.Ourbodiesaresoreandwehavenoergonomicsupport.Inthekitchenwearealsoaskingforsomepriceyequipmentlikeafoodprocessorworth$5000,butagainthisistohelpussaveourlimbsandhelpsomeofthestudentworkerstointegrateintothekitchen.Noteveryonecanchop,butusingafoodprocessorhelpseveryonebeabletowork.Differentpeoplehavedifferentneedsandneed tohold thingsdifferentlyand it isnice tobeable to accommodate this. We are also asking for some refreshers in terms of busing bins to holdvegetablesandgrainsandbeans,alongwithshelving.Rightnowourhealthandsafety inspec%onsarealways phenomenal because our kitchen is being judged by 1960s standards. In the new kitchen,inspectorswillexpectus tobeup-to-codewith2016-2017standardsandsoweareasking for certainequipment to be refurbished. Our percolator is sixteen (16) years old and so is our hot caddy totransportfood.Weareexcitedaboutkitchen,though itwillbeatoughtwo(2)yearsworkingthrough



theconstruc%on.Overtheshort termwhiletherenova%onsaregoingon,wehaveotherchallenges–freshvegetableshavegoneupinpriceby25%overthepastyearandourvehiclewasrecentlystolen.Werealizethatwealsoneedtoputasidesomemoneyforsurprisecostswhichmightcomeupthroughouttheconstruc%on.Thisisaaboutmaintainingourlevelofservicesintermsofqualityandquan%ty.

AdrianLongino7: Iwant to thankyou forcomingand Iampre\ysure that I canspeak foreveryonewhen I say that thePeople’s Potatodoesnot only have aposi%ve impact onConcordia, but they aregreat for the community and compared to other projects that the CSU has funded in the past andcurrently,thisisnotalargeamountofmoneythattheyareaskingfor.

RachelGauthier:DidyoucreatethisdocumentjustforCouncil?

LorraineDonald: Yes.Wefigured thatwewere asking for somuchmoney thatwehad topresent it.Thereisnothingterriblyformalintheslideshowgoingon,butjustacollec%onofwhatisgoingoninthekitchen.

GabrielleCaron:WHEREAS theSSAELC fundcanbeused for the crea%onandexpansionofpredominantlystudent-run food systems projects on campus, and the CSU has a posi%on to ac%velysupportaffordable,sustainable,andstudent-runfoodservice;WHEREASThePeople’sPotatohasbeenastudent-ini%atedfoodsystemsprojectsince1999toaddressstudentpovertythatoffersdona%onmealsonadailybasisandarecommi\edtotheeduca%onofhealthycooking,foodpoli%cs,andsocialandenvironmentaljus%ce;WHEREASConcordiaUniversitywillbecontribu%ngalargepor%onoftheconstruc%oncostfor the development of a kitchen on the seventh (7th) floor of the Hall building for ThePeople’s Potato opera%ons, and that this kitchen will further the development of thestudentrunfoodsystemoncampus;BEITRESOLVEDTHATanamountof$21,938.55beexpensedfromtheSSEALCbeapprovedforthePeople’sPotatoHallseventh(7th)floorkitchendevelopment.

SecondedbyMarcusPeters.

RamiYahia:IjustwantedtosaythePeople’sPotato’svaluesareinlinewiththeCSU’svalues.Especiallyasaformermemberofagrouponcampus,everyyearwegotoseethemandtheyarealwayswillingtocollaborateandworkwithotherstudentgroupssharingsimilarvalues.Itwouldbeamazingtosupportthisini%a%ve.

MarionMillermovestoamendthemo%ontoread“con%ngentontheapprovaloftheFundCommi\ee,inaccordancewithSpecialBylawsIandJ.”SecondedbyLucindaMarshall-Kiparissis.

MarcusPeters: It isworthmen%oning that this $22000would cons%tute less than2%of theoverallconstruc%oncosts,whicharemajoritarilyfundedbytheuniversity,andalotofduediligencewasdone.ThedishwasherquotewasoriginallyaproposalbytheuniversitywhichtheythengottheSwishmodel



for,whichwas be\er. There is a lot of precedent for this and the People’s Potato ismaybe themostpopularstudentservice.

GabrielleCaron:Iwanttoremindeveryonethatifyouhavereadthecommi\eereport,thatwehadajointmee%ngwiththeFinanceandSustainabilityCommi\eesandwemetwiththePeople’sPotatoandbothcommi\eeshaverecommendedthatthismo%onpassesforward.

MichaelWrobel: I would like to speak in favour of this mo%on. The People’s Potato is a well-lovedorganiza%ononcampus.Students love itsservicesand it isbeyondaboutdeliveringgoodandhealthymeals,as itdoesa lotofeduca%onaleffortsoncampus. Idohaveaques%onmovingforwardfornextyear’sCSU,howmuchisinSSAELCfund,becausehaveapprovedmanyexpenses?Thisisasmallexpenseanddoesnotchangemyopiniononthemo%on.

MarcusPeters:ItisinthedocumentsoftheFundCommi\eereport,butabout$9.7or9.8million.


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Chairperson:During thepresenta%on I receiveda text from Jennawhohad letusknow that shewasgoingtothestudenttask-forcemee%ng,whichisgoinglongerthanan%cipated,sosheisreques%nganexcusalfromCouncilincaseshemissestheninety(90)-minutemark.

JanaGhalayinimovestoexcuseJennaCocullofromthismee%ngofCouncil.SecondedbyAloyseMuller.


Mo6oncarries.

6. NEW BUSINESS – SUBSTANTIVE

a) Archives

MarionMillermovestoapprovethedona%oncontractbetweentheCSUandtheConcordiaUniversityArchives.SecondedbyAloyseMuller.



MarionMiller:Thisispre\ystraighWorward–twoandahalfyearsgo,wehiredanarchivist-historiantosorthough411boxesthattheCSUhadsincethebeginningofConcordiaUniversityandevenearlierthanthat. Our archivist Cassandra sorted through them for two and a half years and completed a certainsec%onofhistoryandrealizedthatalotofstuffcouldbeshredded,likefinancialrecordsolderthanfive(5)yearsold.TherearealotofthingsthatperhapswedonotneedtokeepintheCSUofficesasrelevantarchivesbutcanbegiventothelargerarchivesatConcordiaUniversity.ThosedocumentsthenbecomefiledandeasiertoconsultbecauseConcordiaalreadyhasseteverythingup.Ifwekeepthese411boxes,theywill sit thereandwillbehard to consult,whereas ifwegivea sec%onof themto theConcordiaArchives,wes%llhaveaccesstothemandConcordiatakescareofsor%ngandfilingthemsoagreaternumberofpeoplewillhaveaccesstothem.Iwillnowgooverthesec%onsofthedona%onagreement.The documents that we are dona%ng are not secrets or of ins%tu%onal importance, but might beinteres%ngtoreference.Wewouldtransfertherights,%tlesandinterestofthedocumentstoConcordia.TheownershipandpropertywouldbetransferredtoConcordiaandifthereisanythingtheydonotthinkhasvaluetheywillletusknowbeforetheythrowitout.Theywillprocessthedocumentsandseewhichonesareacceptableinaccordancewiththearchivalprocess.Ifweeverwantcopiestheywillgiveustwohundred(200)freephotocopiesorfive(5)scans.Wewillhaveunrestrictedaccessandreproduc%onofthedocuments given. If thedocuments havepersonal or confiden%al informa%on, theywill use goodprac%cestoarchivetheminthewaythattheyneedtobe.Theywillreleaseournameandsaythatwedonated them. There is a sec%on on copyright and we propose a royalty-free copyright on thedocuments.Wehavetheop%ontosaythatbeyondConcordiausingthemweretainthecopyrightandeveryonehastocheckinwithusbutIproposethatwegrantroyalty-freelicenseforanyonewhowantstoreproducethemorshowthem.ThereasonIproposethisisbecauseIdonotthinkthattheCSUhasamamazingamountofdocumentstosellforcopyright,thoughtherearesomeinteres%ngdocumentstosharewiththepublic.Forexample,therewasadocumentaryabouttheninthfloorcomputer labriotsand unfortunately our photos and things were in these 411 boxes. It would have been cool if thedocumentaryfilmmakerscouldhaveaccessedthisandthatiswhyweareproposingtheversionthatiscopyright-freeIntheglobalpictureweshouldseeourselvescontribu%ngtothewealthofinforma%ononstudent associa%ons in Quebec. It will not be advantageous to hold the copyrights. In terms of theliabili%es, no one is liable regarding things arising from the documents, and this comes into effect assoon as the contract is signed. This was looked over by the archivist and the Academic CampaignsresearcherGeneand theydida thorough job looking through theclauses.Therearenotanyamazingsecretsinthedocumentsbutthereareinteres%ngthings.Weshouldnotbetooworriedaboutwhatwearedona%ngtoConcordia.

MarcusPeters:HowfarthroughhistoryhasCassandrago\en?

MarionMiller:Shehasdoneathoroughjobuptoabout1992,thenthereistheperiodof%mewheretheCSUstartstothinkaboutbecomingaccreditedaround2002-2003.SheisinthatgapperiodbetweenwhentheCSUbecomestheCSU.Wehaveamoredetailedbreakdowndowntownwheresheshowswhatwasineachbox.Shehasskimmedthroughmostoftheboxessosheknowsgenerallywhatisinthem.She also hasmade a progress report.What is neat is that her %tle is archivist-historian sowhen herarchivist jobismoreundercontrol, itwillbereallyadvantageousforhertobeusedasahistorianandhelpproducepamphletseriesandthings.

VOTE



Infavour:11Opposed:0Absten%ons:0

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b) Policy Changes

MarionMiller:We have three (3) policy changes actually. These are all recommended by the PolicyCommi\eetobeadopted,butinthree(3)separatepieces.

ChloëWilliams:ThefirstpolicyhastodowiththeHiveFreeLunchprogram.LastyearwasthefirstyearthatthefreelunchprogramoperatedundertheHiveCafeandnottheCSUasaunionposi%on.TheCSUhasamandatetocon%nuesuppor%ngitintothefuture.Wehavemadearecommenda%onthatallofthedocumentsandannualreportgoestotheFinanceCommi\eeandtheLoyolaCommi\eetovieweachyearandthemoneyallocatedtothefreelunchwilloccurthemonthbeforethecommencementoftheFallsemesterandbeforethebeginningoftheWintersemester.Amid-mandatereportwillbesubmi\edforapprovalajertheFallsemester.ThePolicyCommi\eeandtheLoyolaCommi\eelookedoverthesechangeswhenwefirstdrajedthemandthensentthemtothePolicyCommi\eewhichhasquiteafewmembersfromtheLoyolaCommi\ee.Bothcommi\eeslookedoverthisanditisnowcomingtoyouforfinalapprovaltobecomepartofourStandingRegula%ons.

MarionMillermovestoapprovethepolicychangestotheHiveFreelunch,asoutlinedinthedocumentsenttoCouncil.SecondedbyJasonPoirier-Lavoie.

MarcusPetersmovestoamendthepolicychangestoread“daily”ajer“120students”.

Amendmentadoptedviaunanimousconsent.


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GabrielleCaron:Thispolicyisaboutthefoodsystemspecialprojectfunding(SPF).Lastyeartherewasapolicy created on this funding procedure, and throughout the Fall andWinter semesters I have beenworkingonbasicallyrestructuringthispolicy.Tohighlightthemainchanges,originally,theveryfirststepforpeopletoapplyforthisfundingwastoconsulttheCEOofSAFbutthatwasnotworkingforusorSAF,so we removed that procedure. In the new changes, the first procedure is to consult with theSustainability Coordinator, and then once that is approved, the project can move forward in theapplica%onprocess.TheythenconsultwiththeSustainabilityCommi\eeandthentheythenproceed,ifthe Sustainability Commi\ees approves the proposal, to move towards mee%ng with the Finance



Commi\ee. Once the applica%on has been approved here, it goes to Council This creates a be\erstructureinthesensethatmorecouncillorswillbeawareofthedetailsoftheseprojectsincethisisabigfundandgroupswillapplyforlargesumsofmoney.Anotherimportantchangeisthattheorganiza%onsandgroupscanapplyonlyoncepersemesterintheFallandWinter,andthatreasonisbecauseifitweretobeopenatall%mes,thiswouldbetoomuchfortheCSUtolookajer.WewouldberunningajertoomanygroupstoaccommodateandthiswashardfortheSustainabilityCommi\eethisyear.Wehadtomeetsome%mesfour (4)%mespermonthwhichwasa lot toask.Withthat inmindthiswillcreateabe\erstructureforcommi\eestolookatprojectsandfocustheirenergy.

Gabrielle Caronmoves to approve the Food System special project funding policy, as outlined in thedocumentsenttoCouncil.SecondedbyJasonPoirier-Lavoie.

Marion Miller: We looked at this policy at two (2) different mee%ngs of the Policy Commi\ee andthoughtthatitwasquitethorough.Acoupleofthingsmaylookredundantbecausetheyareexplainingprocedures outlined in other documents of the union. When we consulted with the SustainabilityCommi\eetheywantedtohaveaone-stopplaceforsomeonewhodoesnotknowalloftheproceduresoftheunion.


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MarionMillermovestoadopttheSaferSpacespolicyintotheStandingRegula%ons.SecondedbyMarcusPeters.

MarionMille:Wetalkedalotaboutthisovertheyear.Wedidalotofresearchandmetwithdifferentgroupsoncampustoorientourselvesabouthowtoapproachthis.Wehaveafirst itera%onandhopethat itwillbemodified in the futurebasedonexperiencesandsitua%onswhicharise.Weopenedanonlineconsulta%ononourwebsitewhichwewillkeepopento letthePolicyCommi\eegetfeedback,andhopefullypeoplewillcon%nuetodothis.WealsoreceivedsomespecificcommentsfromtheCentreforResearch-Ac%ononRaceRela%ons(CRARR)andtherehavebeenchangesmadetothepolicysincethelastversion


Mo6oncarries.

ChloeWilliamsmovestotakeatwenty(20)-minuterecess.



SecondedbyAloyseMuller.


Mo6oncarries.

Mee6ngentersrecessat19h38

Mee6ngreconvenesat20h00

c) FPST Petition

MarionMiller:WHEREAStheCSUholdsseveralposi%onsinfavourofindigenoussovereigntyincludingthefollowing:

“The Concordia Student Union stands in solidarity with Idle No More, itslegi6matetreaty-basedconcerns,anditseffortstocreatechangethroughthefacilita6onofmuchneededna6on-widepopulareduca6onregardingtheplightofIndigenouspeoplesinCanada.”[AdoptedJanuary23,2013]

BE ITRESOLVEDTHAT theCSUsupport thepe%%onput forwardby theFPSTMA includingthefollowingproposals:

1. The crea6on of an Indigenous Advisory Council at the Presiden6al level,includingrepresenta6onfromthelocalIndigenouscommuni6es;

2. Reviewing the Truth and Reconcilia6on Commission's calls to ac6on, anddiscussinghowtheUniversitycanrespondtothosedirectedateduca6onalins6tu6ons;

3. EstablishingaFirstPeoplesHousetoserveasahighlyvisibleandproduc6vecentre of Indigenous culture, teaching, research and student life atConcordia;

4. ExpandingConcordia's ability to support Indigenous researchgrounded inthecommunity.

BE IT RESOLVED THAT the CSU encourage other campus groups to equally adopt theseproposals and commit to working in collabora%on with leaders of these ini%a%ves toachieveins%tu%onalchange.

SecondedbyMarcusPeters.

MarionMiller:WehavebeenapproachedbytheFirstPeoples’StudiesStudentAssocia%on(FPSSA)whohavebeencircula%ngthispe%%onforoveramonthhopingtogetamoreheavypresenceofindigenousconcernsanddecolonizing theeduca%onalacademy inorder toget their concerns integrated into theuniversity’s strategic direc%ons and plans for the next years. They have already sent their ideas and



proposalstotheProvostandPresidentonFridayandwantedtoknowiftheCSUcouldgivesupporttotheproposalsbeingput forwardanddiffuse themthroughoutourmembership inorder toencouragestudents to sign on. We wrote a preamble talking about the Truth and Reconcilia%on Commissionrecognizingpost-secondaryins%tu%onsasplayersineduca%ngpeopleaboutdecoloniza%onandtherealimpacts of a century of residen%al schools and forced coloniza%on which happened throughout thecountry.

MarcusPeters: This sounds likeagreatproposaland it seems tobea current trend towardsbringingthese issues to light, as it is worth men%oning that Canada finally adopted the rights of indigenouspeoplefromtheUNDeclara%onsoitwouldbegreatifwecoulddoourparttokeepupsomesemblanceofmomentum.


Mo6oncarries.


MarionMiller:WHEREAS the CSU Daycare and Nursery has submi\ed a permit applica%on with theMinistère de la famille in order to begin construc%on on the building secured at 1424BishopSt;BE IT RESOLVED THAT an amount of 35 365.00$ plus relevant taxes be used for the CSUDaycareandNurseryProjecttowardademoli%oncontractforthebuildingon1424BishopSt,with theunderstandingthatConcordiaUniversitywillbecontribu%ng25%of thetotalcost,tobeexpensedfromtheStudentSpaceAccessibleEduca%onLegalCon%ngencyFund;BEITFURTHERRESOLVEDTHATthepreviousbecon%ngentontheapprovalfromtheFundCommi\eeinaccordancewithSpecialBy-LawsIandJ.

SecondedbyJanaGhalayini.

MarionMiller:WereallythinkthatanansweriscomingsoonfromtheMinistèredelafamilleandwehave been following upwith all the steps they have asked us to do like gexng fingerprinted by theSPVM.Tokeepotherpartsoftheprojectmovingalong,wehavedonetheofferforthedemoli%onofthebuildingandopenedtheenvelopes,andthearchitectconsultedwithus,andthiswouldbethelowestsubmissionwehavereceivedfromBenoitLarivéeConstruc%on. If theboardmemberswanttoconsulttheotherthree(3)submissiontheycan,butthearchitectworkingontheprojectfeltcomfortablewiththisconstruc%onfirmgoingahead.

TerryWilkings:JusttobuildonthestuffthatMarionwastalkingabout,thedemoli%onispredominantlytodowiththemechanicalandelectricalsideoftheconstruc%onwhichneedstogetdone.Everynumberofyearstherearevariousupdatestobuildingcodessowearetakingthisopportunitytotrytohavean



interiorrenova%on.WhenMariontalksaboutthedemoli%onofthebuilding,itisjustcertainaspectsofthebuildingandnothingtoostructural. It is justpertainingtotheaugmenta%onandrealiza%onoftheplace tomeetspecificneeds forhelpingchildrenandbabies.WeareveryconfidentandwehavehadquotesandRFPsreviewedbytheuniversity.Wearescaffoldingourrecommenda%onsnotonlybasedonMaggyApollon,butontheuniversityaswell.Wearehopingtobeginthisphaseassoonaspossiblesothattherenova%onandconstruc%onsidecouldbeexpeditedthemomentthatwehavethenecessaryapproba%onfromtheministry.


Mo6oncarries.

e) CEO Pay

TerryWilkingsmovestoenterclosedsession.SecondedbyMarcusPeters.

Mee6ngentersclosedsessionat20h15.

AloyseMuller:BEITRESOLVEDTHATConcordia’sChiefElectoralOfficer(CEO)bepaid$3115.70gross.BEITFURTHERRESOLVEDthattheCEObeaskedtoreapplytotheposi%onshouldhewishtobeCEOnextyear.

SecondedbyRachelGauthier.

Mo6oncarries.

f) Bonuses

Amo%on is carried toaward theChairpersonandMinuteKeeperabonusof20%of their total salarydispersedfromJune1st,2015toMay31st,2016.

Mo6oncarries.

Jenna Cocullo moves to allocate 9.6% of the total salary the execu%ves earned, including Anas andAdrian.SecondedbyJasonPoirier-Lavoie.

Marcus Petersmoves to amend themo%on to include “total salary dispersed to the execu%ves fromJune1st,2015toMay31st,2016.”



SecondedbyArmaniMartel.

Amendmentisadoptedviaunanimousconsent.

MarcusPetersmovestosplitthemo%onwithAdrian’sbonusvotedonseparately.SecondedbyRachelGauthier.

Mo6ontosplitcarries.

Mo6oncarries.

JasonPoirier-Lavoiemovestoenteropensession.SecondedbyLucindaMarshall-Kiparissis.

Mee6ngentersopensessionat21h18.

JennaCocullomovestora%fytheclosedsessionminutes.SecondedbyRamiYahia.


Mo6oncarries.

7. QUESTION PERIOD AND BUSINESS ARISING

TerryWilkings:Iwouldjustliketothankyouallverymuch.IthasbeenquiteanevenWulyearandIthinkthat going into future years people will appreciate the work that has been done. Our stature in theuniversityhasincreasedquiteabitnotjustwiththefaculty,butwithstaffingeneral.Themaintenancestaffwill comeup and talk to us about projects thatwe have completed and not completed aswell.Ul%mately,itisjusttheposi%onofstudentsbeingenhanced.Iamquitehumbledbythat.

JasonPoirier-Lavoiemovesthat inthefuture,arecordofallannualbonusespaid iskepttrackofandpresentedatthelastRegularCouncilMee%ngoftheyear.SecondedbySanazHassanPour.

JasonPoirier-Lavoie:Thisissothatwecanjus%fyusingprecedentinprac%ce.

TerryWilkingsmovestoamendthemo%ontofive(5)yearsprior.SecondedbyAloyseMuller.

Amendmentisadoptedviaunanimousconsent.



Terry Wilkings moves that the Minute Keeper be responsible for communica%ng the informa%onregardingthenewlyimplementedprocedurearoundbonusesSecondedbyChloëWilliams.

TerryWilkings:ThiswayperhapswecanhavetheAcademicandAdvocacyCoordinatorofthefollowingyearamendtheStandingRegula%onsaroundtheMinuteKeeperjobdescrip%ontoreflectthisaddi%onaltask.

ArmaniMartel:Wherearewegexngbeerajer?

JohnTalbot:Theaddressis5563MonklandAvenueatYeOldeOrchard.Wearegoingtherebecauseitisbigandthereisaterrace,

Jason Poirier-Lavoie: In the the future the Policy Commi\ee should look at if ever there is a lateannouncement for the nomina%ons period, whereas several days are not provided to the public,whetherthereareop%onsavailabletodelayanelec%onandrescheduleitsothateveryonehasfullandampleopportunitytopar%cipate.

TerryWilkings: There is a lot more flexibility in the by-elec%ons in general. The week following theGeneralElec%onsisthelastweekofclassesandsodelayingismoredifficult.ThisissomethingthePolicyCommi\eecouldconsider,however.

MarionMiller:Anotherop%onisshorteningthecampaigningperiod.Flexibilitycouldbeused,althoughthepollingdateisfixed.

8. ANNOUNCEMENTS

JennaCocullo:Tomorrowat15h30isASFA’sannualgeneralmee%ng.Arts&Sciencecouncillors,pleasecomesothatwecanmakequorum.Wewilldiscussamo%ontocreateanAdvocacyCoordinatorposi%onandthemandateofthestudent-ledtask-forceonsexualassaultandracism.Therewillbepopcornandfoodanditwillbefun.Iwillbepresen%ngmyyear-endreport.

GabrielleCaron:OnbehalfofalltheExecu%veIwouldliketothankallthecouncillorswhohaveworkedthroughoutthisen%reyearhelpingthroughcommi\eesanda\endingmee%ngs.ItwasalotofworkandwerecognizetheeffortsandgenerositythatyouhaveputintotheCSU.Thisisworthrecognizingandwereallyhopethatyoucomeoutwthusandenjoyanythingyouwantthroughoutthenight,whetherwaterorbeer.

RamiYahia:ItisWorldKeffiyehDayandtherewillbecoveragefromallovertheworld.

RachelGauthier:Orienta%onisnextyearandtherearejobsrela%ngtothat.Pleasespreadthisthroughyournetworks.

JohnTalbot:TherearetonsofjobsopenrightnowattheCSUandyoushouldshareallofthem.



9. ADJOURNMENT

TerryWilkingsmovestoadjourn.SecondedbyMarcusPeters.


Mo6oncarries.

Mee6ngisadjournedat21h30.



CSU Regular Council Meeting Wednesday, May 11th, 2016


Summary of Motions Carried

5. PRESENTATIONS & GUEST SPEAKERS


Thefollowingmo6onwascarried:

WHEREAS theSSAELC fundcanbeused for the crea%onandexpansionofpredominantlystudent-run food systems projects on campus, and the CSU has a posi%on to ac%velysupportaffordable,sustainable,andstudent-runfoodservice;

WHEREASThePeople’sPotatohasbeenastudent-ini%atedfoodsystemsprojectsince1999toaddressstudentpovertythatoffersdona%onmealsonadailybasisandarecommi\edtotheeduca%onofhealthycooking,foodpoli%cs,andsocialandenvironmentaljus%ce;

WHEREASConcordiaUniversitywillbecontribu%ngalargepor%onoftheconstruc%oncostfor the development of a kitchen on the seventh (7th) floor of the Hall building for ThePeople’s Potato opera%ons, and that this kitchen will further the development of thestudentrunfoodsystemoncampus;

BEITRESOLVEDTHATanamountof$21,938.55beexpensedfromtheSSEALCbeapprovedforthePeople’sPotatoHallseventh(7th)floorkitchendevelopment.

–GabrielleCaron(MarcusPeters)

Amo%onwascarriedtoexcuseJennaCocullofromthismee%ngofCouncil.

–JanaGhalayini(AloyseMuller)

6. NEW BUSINESS – SUBSTANTIVE

a) Archives

Amo%onwascarriedtoapprovethedona%oncontractbetweentheCSUandtheConcordiaUniversityArchives.

–MarionMiller(AloyseMuller)

b) Policy Changes



Amo%onwascarriedtoapprovethepolicychangestotheHiveFreeLunch,asoutlinedinthedocumentsenttoCouncil,withanamendmentthatthethepolicychangesread“daily”ajer“120students”

–MarionMiller(JasonPoirier-Lavoie)

Amo%on was carried to approve the Food System special project funding policy, as outlined in thedocumentsenttoCouncil.

–GabrielleCaron(JasonPoirier-Lavoie)

Amo%onwascarriedtoadopttheSaferSpacespolicyintotheStandingRegula%ons.

–MarionMiller(MarcusPeters)

c) FPST Petition


WHEREAStheCSUholdsseveralposi%onsinfavourofindigenoussovereigntyincludingthefollowing:

“The Concordia Student Union stands in solidarity with Idle No More, itslegi6matetreaty-basedconcerns,anditseffortstocreatechangethroughthefacilita6onofmuchneededna6on-widepopulareduca6onregardingtheplightofIndigenouspeoplesinCanada.”[AdoptedJanuary23,2013]

BE ITRESOLVEDTHAT theCSUsupport thepe%%onput forwardby theFPSTMA includingthefollowingproposals:

1. The crea6on of an Indigenous Advisory Council at the Presiden6al level,includingrepresenta6onfromthelocalIndigenouscommuni6es;

2. Reviewing the Truth and Reconcilia6on Commission's calls to ac6on, anddiscussinghowtheUniversitycanrespondtothosedirectedateduca6onalins6tu6ons;

3. EstablishingaFirstPeoplesHousetoserveasahighlyvisibleandproduc6vecentre of Indigenous culture, teaching, research and student life atConcordia;

4. ExpandingConcordia's ability to support Indigenous researchgrounded inthecommunity.

BE IT RESOLVED THAT the CSU encourage other campus groups to equally adopt theseproposals and commit to working in collabora%on with leaders of these ini%a%ves toachieveins%tu%onalchange.

–MarionMiller(MarcusPeters)





WHEREAS the CSU Daycare and Nursery has submi\ed a permit applica%on with theMinistère de la famille in order to begin construc%on on the building secured at 1424BishopSt;

BE IT RESOLVED THAT an amount of 35 365.00$ plus relevant taxes be used for the CSUDaycareandNurseryProjecttowardademoli%oncontractforthebuildingon1424BishopSt,with theunderstandingthatConcordiaUniversitywillbecontribu%ng25%of thetotalcost,tobeexpensedfromtheStudentSpaceAccessibleEduca%onLegalCon%ngencyFund;

BEITFURTHERRESOLVEDTHATthepreviousbecon%ngentontheapprovalfromtheFundCommi\eeinaccordancewithSpecialBy-LawsIandJ.

–MarionMiller(JanaGhalayini)

e) CEO Pay


BEITRESOLVEDTHATConcordia’sChiefElectoralOfficer(CEO)bepaid$3115.70gross.

BEITFURTHERRESOLVEDthattheCEObeaskedtoreapplytotheposi%onshouldhewishtobeCEOnextyear.

–AloyseMuller(RachelGauthier)

f) Bonuses

Amo%onwascarriedtoawardtheChairpersonandMinuteKeeperabonusof20%oftheirtotalsalarydispersedfromJune1st,2015toMay31st,2016.

Amo%onwascarriedtoallocateabonusof9.6%ofthetotalsalarydispersedtotheexecu%vesbetweenJune1st,2015toMay31st,includingAnasandAdrian.

–JennaCocullo(JasonPoirier-Lavoie)

7. QUESTION PERIOD AND BUSINESS ARISING


BE ITRESOLVEDthat in the future,a recordofannualbonusespaidover thepastfive (5)yearsbekepttrackofandpresentedatthelastRegularCouncilMee%ngoftheyear.



BE IT FURTHER RESOLVED the Minute Keeper be responsible for communica%ng theinforma%onregardingthenewlyimplementedprocedurearoundbonuses.

–JasonPoirier-Lavoie(SanazHassanPour)


Documents

Concordia Student Union – Council of Representatives · (Arts & Science), Hassan Jabri (ENCS), Armani Martel (Arts & Science), Geneviève Nadeau-Bonin (Arts & Science), Antoine