Compulsory Briefing Session

15 October 2013

Panel of Attorneys

Agenda

1. Welcome

2. Introduction of RAF members

3. Circulation of Attendance Register

4. Presentation by RAF :

a. Procurement

b. Operations

c. Scope of Work/Specification

5. Q & A

6. Closing

Bid Details

Background

1. The claims compensation scheme administered by RAF is fault-based

and highly litigious

2. The RAF regularly receives summons on claims handled by it

3. There is a need to defend the actions when either the merits or the

quantum of the claim is in dispute

4. Summons are issued from courts throughout the country

5. Suitably qualified legal firms to provide specialist litigation services per

the following categories:

5.1 Magistrate court

5.2 High Court

5.3 High Value Matters (+R3 million)

Background (cont...

6. Bidders must submit a separate bid for each category

7. The appointment will be based on the capacity of the bidder/s as well

as experience relating to personal injury litigation

8. The appointed legal firms will be used on an ‘as-and-when’ required

basis

9. Firms appointed after the 2012 bidding process will remain registered

with the RAF

10. Successful bidders will be listed on the panel for 3 years

11. Selected bidders must enter into the attached SLA with RAF

12. The successful bidder/s must, upon award, furnish an insurance policy

in respect of professional liability

Scope of Work

1.Magistrate Court

The RAF will list the top scoring bidders based on BEE as per the table below:

Province Quantity

Limpopo 1

North West 2

Northern Cape 2

Free State 2

Scope of Work

2. High Court

The RAF will list the top scoring bidders based on BEE as per the table below:

Province Quantity

Gauteng 8

Limpopo 1

North West 2

Kwazulu Natal 3

Northern Cape 1

Free State 2

Scope of Work

3. High Value Matters

The RAF will list the top scoring bidders based on BEE as per the table below:

Province Quantity

North West 1

Northern Cape 1

Free State 2

Matrix

Technical/Functional Criteria

Compliance Issues

1. Document check list in the bid document

2. No telephonic communication

3. Only email communication up to the 18th of October 2013

4. Complete in full and sign the bid document

5. All supporting documents (where applicable) must be submitted

6. Bid closing date and time must be observed

NB. Bidders may be disqualified for non-compliance, should applicable

documents not be submitted

Mandatory Requirements

1. The bidder must confirm that they have read and understood the

terms and conditions set out in the bid document, which terms and

conditions the bidder accepts, in the event that the RAF awards the

contract to the bidder pursuant to this bid

2. Failure by the successful bidder to conclude a contract following

the issuing by the Fund of the award letter to the successful bidder,

will result in the bid being deemed to be non-responsive which will

then entitle the RAF to consider other responsive bids and award

the tender to another bidder or bidders

Mandatory Requirements

3. A partner/director must have at least5 years experience on third

party matters

4. Lead attorney must have at least 5 years post admission experience

5. Certificate of good standing not older than 6 months in respect of

each attorney who will do RAF work – not the firm

6. No conflict of interest after entering into SLA with RAF

7. Fidelity fund certificates

8. R20 million insurance (high court and high value)

Mandatory Requirements (cont…)

9. Bidders will be disqualified if they fail to:

submit a valid and original tax clearance certificate

complete questionnaires in full

submit true and correct information

Comply with mandatory requirements

comply with prescribed response format

Evaluation Criteria

1. Technical Functional (Comply or Not Comply)

2. Technical Functional requirements = 100 points

3. B-BBEE = 10 points

NB. Bidders who do not meet mandatory requirements may be

disqualified

SERVICE LEVEL AGREEMENT

SLA

Response Format

Bid response format to be strictly adhered to for easy reference

1.Indexing

2.Supporting documents

3.Anextures

4.Business profile

5.Binding documents !!!!!

6.Each JV/consortium partner/party to submit all required documents

Questions

?

THANK YOU